Agenda of Shoalhaven City Mayor’s Relief Fund

Shoalhaven City Mayor’s Relief Fund

Meeting Date: Thursday, 21 August, 2025

Location: Jervis Bay Room, City Administrative Centre, Bridge Road, Nowra

Time: 4.00pm

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Agenda

1. Apologies

2. Confirmation of Minutes

· Shoalhaven City Mayor’s Relief Fund - 15 August 2024....................... 1

3. Declaration of Interests

4. Reports

MR25.1........ 2024/25 Mayor's Relief Fund Financial Reports...................... 3

5. General Business

Shoalhaven City Mayor’s Relief Fund – Thursday 21 August 2025

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Membership

Clr Patricia White – Chairperson

All Councillors

Chief Executive Officer or nominee

Director City Performance

Mr Matthew Reeves - Shoalhaven RFS

Mr Peter Dover - SALT Ministries

Mr Adam Carney - NSW SES

Quorum – Three (3)

Purpose

The fund has been established and maintained as a public fund for the relief of persons in Australia who are in necessitous circumstances and it is intended that the public be invited to contribute to the fund.

A person will be in necessitous circumstances where his or her financial resources are insufficient to obtain all that is necessary, not only for a bare existence, but for a modest standard of living in the Australian community.

Necessitous circumstances may result from a disaster caused by flood, fire, drought, tempest or other calamity.

Delegated Authority

The management of the fund is vested in the Shoalhaven City Mayor’s Relief Fund Committee. Rules have been adopted by Council.

Minutes of the Shoalhaven City Mayor’s Relief Fund

Meeting Date: Thursday, 15 August 2024

Location: Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time: 4.03pm

The following members were present:

Mayor Amanda Findley - Chairperson

Clr John Kotlash

Clr Matthew Norris

Clr Evan Christen

Clr Patricia White

Clr Greg Watson

Clr Tonia Gray – Joined 4:08pm (Remotely)

Mr Peter Dover - SALT

Ms Kerrie Hamilton - Director City Performance (Remotely)

Ms Robyn Stevens – Chief Executive Officer – Joined 4:06pm

Others Present:

Mr Michael Paine - Manager - Community Connections

Ms Katie Buckman - Chief Financial Officer

The meeting was opened by the Mayor with an Acknowledgement of Country

Apologies / Leave of Absence

Apologies were received from Matthew Reeves and Clr Boyd.

Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the Shoalhaven City Mayor’s Relief Fund held on Thursday 24 August 2023 be confirmed.

CARRIED

Declaration of Interests

Nil

Reports

MR24.1 Mayor's Relief Fund Financial Statements to 30 June 2024	HPERM Ref: D24/324169
The Committee discussed whether the Giving Box is still a contemporary method of receiving Donations towards the Fund, and the Mayor acknowledged that the Giving Box and Mayoral Relief Fund program may change with the new Mayor and incoming Council.
Recommendation (Item to be determined under delegated authority) That the Financial Statements to 30 June 2024 for the Mayor’s Relief Fund be received for information.
RESOLVED (By consent) That the Financial Statements to 30 June 2024 for the Mayor’s Relief Fund be received for information. CARRIED

GENERAL BUSINESS

MR24.2 Additional Item - Mayors Giving Box & Incoming Council

Ms Robyn Stevens asked the Committee whether there was anything they wished to be referred to the new incoming Mayor and Council regarding the Fund, or any expectations the current Council had for the Fund.

The Mayor noted that the key item for consideration by the incoming Mayor and Council will be the status of the Mayors Giving Box and whether they will continue supporting the 4 – 5 pre-schools in the North, or opt for a wider and more targeted impact by providing funds to organisations such as SALT, SAHSSI, Care South and Safe Waters.

There being no further business, the meeting concluded, the time being 4:17pm.

Mayor Amanda Findley

CHAIRPERSON

Shoalhaven City Mayor’s Relief Fund – Thursday 21 August 2025

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MR25.1 2024/25 Mayor's Relief Fund Financial Reports

HPERM Ref: D25/312727

Department: Finance

Approver: Mathew Badcock, Acting Chief Financial Officer

Attachments: 1. 2024/25 Mayor's Relief Fund Financial Report ⇩

Purpose:

To provide the Committee with the 2024/25 Mayor’s Relief Fund Financial Reports.

Recommendation (Item to be determined under delegated authority)

That the 2024/25 Mayor’s Relief Fund Financial Reports be received.

Options

1. Accept the recommendation

Implications: Nil

2. Request additional information relating to the report presented

Implications: Additional report required

Background and Supplementary information

The 2024/25 Mayor’s Relief Fund Financial Reports are included at Attachment 1.

A summary of the donations received, and funds expended in 2024/25 is in the table below:

	$
Income
Donations	100
Interest	5,124
Total income	5,223

Expenses
Thrive together	780
Christmas gifts	6,937
Salt Ministries safe shelter emergency funding	500
Total expenses	8,217

Net result	-2,994