South Coast Cooperative Library Service

 

 

Meeting Date:     Tuesday, 26 November, 2024

Location:            Callala Bay Meeting Room, City Administrative Centre, Bridge Road, Nowra

Time:                   10.00am

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Apologies

2.    Confirmation of Minutes

·      South Coast Cooperative Library Service - 1 November 2023............. 1

3.    Declaration of Interests

4.    Reports

LS24.1......... South Coast Cooperative Library Service - Annual Report 2023-2024................................................................................ 3

5.    General Business


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 South Coast Cooperative Library Service – Tuesday 26 November 2024

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Membership

Clr Bob Proudfoot (Shoalhaven City Council)

Director City Lifestyles – vacant (Shoalhaven City Council)

Ms Nicole Lonesborough (Shoalhaven City Council)

Clr Stuart Larkin (Kiama Municipal Council)

Ms Jessica Rippon (Kiama Municipal Council)

Ms Michelle Hudson (Kiama Municipal Council)

 

Quorum – Majority of members

 

Purpose and Delegated Authority

 

To provide Control and manage libraries or library services within the areas of the Member Councils upon the terms and subject to the conditions specified in the agreement.

 

Note:  The member Councils are Shoalhaven City Council and Kiama Municipal Council.

 


 

 

 

 

Minutes of the South Coast Cooperative Library Service

 

 

Meeting Date:     Wednesday, 1 November 2023

Location:            Callala Bay Meeting Room, City Administrative Centre, Bridge Road, Nowra

Time:                   10.12am

 

 

The following members were present:

 

Ms Sarah Taylor – Manager – Library Services - Chairperson

Mrs Jane Lewis - Director City Lifestyles

Ms Michelle Hudson – Kiama Municipal Council

 

 

 

Election of Chairperson

RESOLVED (By consent)

That Ms Sarah Taylor be appointed as the Chairperson for the meeting 1 November 2023.

CARRIED

 

 

 

Apologies / Leave of Absence

Apologies were received from Clr Reilly (Kiama Municipal Council) and Clr Kotlash.

 

 

Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the South Coast Cooperative Library Service held on Tuesday 01 November 2022 be confirmed.

CARRIED

 

 

 

Declaration of Interests

Nil

 

 

 

 

Reports

 

LS23.1       South Coast Cooperative Library Service - Annual Report 2022-2023

HPERM Ref: D23/427288

Cooperative Update 2022/2023

Ms Sarah Taylor provided an overview of the Cooperative and made the following comments in summary:

·    The Cooperative post COVID is going strong with an addition of 15,000 items to the collection which is shared across the zone. This gives an overall collection of physical items of approximately 165,000

·    It has a large digital collection which has been growing, over the year 156,000 e-books and eAudio Books had been borrowed and 128,000 e-magazines.

·    The E-magazine provider has changed from OverDrive to BorrowBox

·    The digital collection continues to grow with approximately 15% of the loans overall across the collection, with a total of 550,000 physical and digital loans

·    Starting to get to get back to the “pre” COVID loan numbers.

·    Continue to promote and share resources across the Cooperative

·    Physical stock and Digital stock has been separated in the report to make it clearer.

·    The Growth in loans is increasing

Kiama Library Update 2022/2023

Ms Michelle Hudson provided an overview of the Kiama Library Services and made the following comments in summary:

·    Acknowledged the work that has gone into putting together the annual report

·    Some of the highlights for Kiama are that people are starting to come back into the library, reverting back to normal library conditions “pre COVID”

·    A recent innovative program has been the Death Café held at Kiama and Gerringong over a number of sessions and this highlights the importance of partnerships, for this program Kiama partnered with the Illawarra Shoalhaven Compassionate Community

·    Diagon Alley/Twilight/Magic Market in Gerringong which has over 20 market stalls, music, free workshops, food trucks and fortune tellers, and has received great attendance.

·    The same can be said for the 1st Birthday Celebrations, there were over 700 people in attendance, there were circus performers, magicians, competitions and pop-up craft opportunities.

·    It has been great working in partnership with the Museum as the library continues to offer different programs. The Museum itself has a great “Night at the Museum” program where people can come to the museum after hours and look at the collections.

·    The Library participated in the National Novel Writing, this program encouraged new authors to write 50,000 words over the month of November.

·    Recognition for the dedication of the Library Staff, working through some challenging times but it’s great to see the public come back to the library and enjoy the services.

Shoalhaven Library Update 2022/2023

Ms Sarah Taylor provided an overview of the Shoalhaven Library Services and made the following comments in summary:

·    Thanked Michelle for the comments in relation to the report

·    Ms Ellen Forsyth from State Library visited the Shoalhaven this week and understood a review, and provided positive feedback on the report.

·    It’s been another good year, things are getting back to normal from COVID

·    One of the main changes is that the library has set up the “Book Bar” where multiple copies of popular books are purchased, this reduces waiting times.

·    Working on a new Shoalhaven Library Strategic Plan which is expected to go on Public Exhibition soon, this selected five (5) key priority areas, being: People, Collection, Spaces, Technology and Programs

·    Continuing to progress the design for the Sanctuary Point Library, and have been successful in obtaining Public Library Infrastructure Grant funding of $450,000

·    Over 565 events across all the Library branches have been held and over 9000 people attended

·    Have collaborated with the South Coast Writers Centre to facilitate workshops for adults and young adults

·    Have liaised with local speech pathologists to help with our “Story Time” to give more information to local families.

·    Worked with the Regional Gallery to conduct artistic programming

·    Worked with SaltCare and held homelessness sessions

·    Held sessions with RePower Shoalhaven to help people talk about energy efficiencies and how to save money on their power bill

·    A big program is the annual Winter Knitting Competition, 123 entries were received and at the end of the competition the hats were donated to local charities.

·    Celebrated Pride Month during June and held a Queer&A event

·    Held twice this year was an event called BookFest, for unknown authors to come and talk about their books in a group setting.

·    A lot of time has been invested into technology and digital assistance to train the community

·    Local Heritage with the help of State Library NSW has a project called Multicultural Shoalhaven, this has great audio interviews from people of the Shoalhaven with multicultural backgrounds.

·    Energy Kits have been purchased that the public can take home to test the energy ratings on their fridges and appliances to see what it costs to run for the year.

·    Another Grant received was from National Backyard Cricket which allowed us to purchase 5 Envoy Players which are devices the vision Impaired can use to download audio books

·    Acknowledged both the staff and volunteers for their passion and dedication

Ms Jane Lewis – Director City Lifestyles congratulated the Libraries and team of staff on a successful 12 months and the partnerships that have been established and continue to grow.  Working together allows the provision of more services and better outcomes for the community.

RESOLVED (Jane Lewis / Michelle Hudson)

That the South Coast Cooperative Libraries Annual Report 2022-2023 be received for information.

CARRIED

 

 

 

 

 

There being no further business, the meeting concluded, the time being 10.39am.

 

 

Ms Sarah Taylor

CHAIRPERSON

 

 

 

 

 

 

 

 

 


 

 South Coast Cooperative Library Service – Tuesday 26 November 2024

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LS24.1       South Coast Cooperative Library Service - Annual Report 2023-2024

 

HPERM Ref:       D24/479657

 

Department:       Library Services

Approver:           James Ruprai, Acting CEO  

Attachments:     1.  South Coast Cooperative Library Service - Annual Report 2023-2024  

Purpose:

The purpose of this report is to present the South Coast Cooperative Libraries Annual Report 2023-2024 to the attendees of the South Coast Cooperative Libraries Annual General Meeting and that it be received for information.

 

Summary and Key Points for Consideration:

The South Coast Cooperative Libraries Service is a partnership between Shoalhaven City Council and Kiama Municipal Council. Shoalhaven City Council is responsible for the acquisition and cataloguing of library items for Kiama Council and in addition the two Councils work together collaboratively to provide library resources and services to the community. The South Coast Cooperative Library Service remains a strong and dynamic partnership and continues to grow this collaboration for the benefit of both communities.

The South Coast Cooperative Library Service continues to provide its customers with a range of resources both in physical and digital formats. In this financial year over 17,000 new physical items were added to the collection.

There are over 20,000 eBook and 16,000 eAudio titles to be borrowed, and over 11,000 eMagazines that can be accessed.  This split of physical and electronic titles is reviewed on an ongoing basis to ensure we are providing the resources our communities want.

Libraries continue to showcase their commitment to increasing digital literacy by providing free access to computers, Wi-Fi, technology classes and assistance, as well as the digital library resources. They also serve as a safe, inclusive space that fosters connection and lifelong learning through a range of vibrant programs and events for all members of our community.

The Annual Report 2023-2024 for the South Coast Cooperative Libraries will be presented to the Committee for information upon it’s finalisation (as an addendum).

 

Recommendation (Item to be determined under delegated authority)

That the South Coast Cooperative Libraries Annual Report 2023-2024 be received for information.

 

Options

1.    To not accept the report of the South Coast Cooperative Annual report. 

Not recommended.

Implications: This report informs Shoalhaven City Council and Kiama Municipal Council on the performance of the South Coast Cooperative Libraries Service.

 

2.    Make an alternate recommendation.

Implications: Unknown at present.

 

Background and Supplementary information

The South Coast Cooperative Libraries Service is a partnership between Shoalhaven City Council and Kiama Municipal Council. Shoalhaven City Council is responsible for the acquisition and cataloguing of library items for Kiama Council and in addition the two Councils work together collaboratively to provide library resources and services to the community. The South Coast Cooperative Library Service remains a strong and dynamic partnership and continues to grow this collaboration for the benefit of both communities.

The South Coast Cooperative Library Service continues to provide its customers with a range of resources both in physical and digital formats. In this financial year over 17,000 new physical items were added to the collection.

There are over 20,000 eBook and 16,000 eAudio titles to be borrowed, and over 11,000 eMagazines that can be accessed.  This split of physical and electronic titles is reviewed on an ongoing basis to ensure we are providing the resources our communities want.

Libraries continue to showcase their commitment to increasing digital literacy by providing free access to computers, Wi-Fi, technology classes and assistance, as well as the digital library resources. They also serve as a safe, inclusive space that fosters connection and lifelong learning through a range of vibrant programs and events for all members of our community.

The Annual Report 2023-2024 for the South Coast Cooperative Libraries will be presented to the Committee for information upon it’s finalisation (as an addendum).

 

Internal Consultations

This report has been prepared by the professional teams of both library services including Kiama and Shoalhaven Library management and their staff.

 

External Consultations

As with all public libraries in NSW, this report is informed by our overarching, legislation and bodies including the NSW Library Act 1939, and the State Library of NSW.

 

Community Consultations

This report does not go out for community consultation but reflects the informational, educational and lifelong learning needs within the community.  Libraries survey their communities and welcome feedback all year round that assists staff to purchase relevant materials and provide access to technology and tailored programs.

 

Policy Implications

This report reflects the activities and services undertaken by the libraries each year and are underpinned by relevant policies including library internet and children’s policies. 

 

Financial Implications

All library activities outlined in this report are in line with allocated budgets from the State Library of NSW, Local Government and grant funds.

 

Risk Implications

This report considers potential risks involved with provision of services including financial, programming, and environmental.

 


 

 South Coast Cooperative Library Service – Tuesday 26 November 2024

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