Agenda of Shoalhaven Sports Board - Wednesday, 22 March 2023

Shoalhaven Sports Board – Wednesday 22 March 2023

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SB23.3 Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D23/83294

Department: Community Planning & Projects

Approver: Jane Lewis, Director - City Lifestyles

Reason for Report

The reason for this report is to provide an update to Shoalhaven Sports Board on current projects, recent grant funding applications that have been submitted and successful grant funding applications.

Recommendation (Item to be determined under delegated authority)

That Shoalhaven Sports Board accept the Current Projects Update report for information.

Options

1. Adopt the Recommendations as written.

Implications: This will enable the Sports Board to be kept informed of projects.

2. Provide an alternative direction.

Background

The following is an update of current projects under development:

Summary of Work Program Projects Being Undertaken or in Development

Project

Comment

Irrigation & Drainage Construction

Projects Completed

· Bill Andriske Oval Irrigation completed January 2023.

· Crookhaven Park Rugby League Sportsground drainage completed January 2023.

· Lyrebird Park Sportsground drainage completed in January 2023.

· Kangaroo Valley Showground drainage completed December 2022.

Projects Underway

· Callala Sportsground drainage due to be completed March 2023. Experiencing delays due to wet weather.

Projects Delayed

Recent wet weather has delayed the following projects:

· Francis Ryan Oval drainage project, early April 2023.

Floodlighting Upgrades

Projects Completed

· Bernie Regan Sporting Complex floodlights completed December 2022.

· Ulladulla Tennis Complex floodlights completed January 2023.

Milton Showground Roads

Works underway, delayed by wet weather and Milton Show. Expected completion June 2023.

Ulladulla Skatepark

The Ulladulla Skate Park detailed design package has been completed. The preparation of tender documentation is currently underway.

It is anticipated that Council will proceed to tender for construction of the skate park in May 2023.

Grant funding from the Multi-Sport Community Facility Fund 2021 / 22 of $1,500,000 has been confirmed.

Milton Ulladulla Croquet Courts – Ulladulla Sports Park

Milton Ulladulla Croquet Committee (MUCC) submitted a development application for a clubhouse in March 2022 and was approved in late February 2023.

The Club has contributed funds of $50,000 towards design documentation to Development Application phase only. The current design brief for construction documentation is being developed.

At present there are no funds allocated to fund the construction documentation phase. A quantity survey estimates the project cost at $600,000. A further quantity survey is needed at the completion of construction documentation.

The project will be considered ‘shovel ready’ once development consent is received. A budget funding request has been submitted for consideration by Council as part of the 2023 / 24 budget process.

Grant funding will also be sought, noting that a co-contribution is typically required by funding bodies to be eligible to make a submission.

Crookhaven Park Amenities / Change Room Upgrades

$200,000 is allocated in the DPOP 2022 / 23 (ref. ‘10 Year Proposed Capital Works Programming - New or Upgrade Projects’) to undertake detailed design investigations for a new amenity building, to replace an existing canteen, changerooms, and toilet facility.

Please note, this funding allocation is for design investigations only. Additional funding commitments will be required to progress to construction.

In accordance with MIN21.405, Council staff commenced preliminary scoping investigations and undertook a site assessment in September 2022. These investigations have identified constraints at the subject site, relating to available space, circulation, and crime prevention through environmental design (CPTED), requiring further investigation.

In accordance with Part 3 of MIN21.405, Council staff will establish a working group, including representatives from the Culburra Cougars Football Club and the Culburra Touch Football Club, as resourcing permits.

Worrigee Equestrian Common

Shoalhaven Dressage Club are finalising project funding sources.

Construction pending, delays have been experienced due to consistent wet weather and flooding on site.

Construction of amenities building is now complete and open to users.

Shoalhaven Community & Recreation Precinct (SCaRP)

Northern SCaRP - Bomaderry Sporting Complex & Bomaderry Aquatic Centre sites

A brief is being prepared for Architectural services for the detailed design of the Northern section of the SCaRP project which will include:

· Community / Recreation Pavilion (including indoor 50m, 8 lane pool, offices, community spaces, gym, cafe etc).

· Synthetic athletics track and supporting infrastructure.

· Rugby League fields and supporting infrastructure.

· Lift & Change facilities.

Southern SCaRP - Artie Smith

· AFL Building: rendering and roller door install has been completed, external cladding is continuing.

· Main oval turf has been laid with 95 % completed.

· Croquet building: Rough in has been completed and window and door install is nearing completion.

· Cricket building: Internal framing works are continuing with roofing works to commence soon.

· Cricket Practice nets are progressing with strip drains and fence posts installed.

· Gabion walls are progressing past 50% with the southern walls nearing completion.

Southern SCaRP - Refurbishment of the Bomaderry Basketball Stadium and Integration with Shoalhaven Indoor Sports Centre

· Council endorsed Option 3 concept plan on 26 April 2022 – CL22.198. Design option 3 with extended footprint and sawcut roof has been endorsed and detailed design is currently underway.

· Conybeare Morrison (CM+) have been engaged to work with Council Projects – Major within the Community Planning & Projects team to prepare the DA / CC. documentation and to lodge the Development Application.

· The DA was submitted in early September 2022. Detailed design is at an advanced stage.

NRL Aboriginal Knock Out Cup – October Long Weekend 2022

· Event held 30 September to 3 October 2022. Very wet weekend, however it was a very successful event.

· Bomaderry Sports Complex has been fully restored post event.

· Rugby Park has been restored with exception of the main arena fencing replacement, scheduled for end of March 2023.

Bay & Basin Leisure Centre – Recreational Hub

Council awarded a contract to CO-OP Studio in February 2022, to undertake the design works.

Four initial concepts were reviewed by the Project Control group and one has been recommended for progression.

The architects will design extensions to the indoor leisure centre with:

· Learn to Swim pool

· Improvements to existing facilities and amenities

· Extension of gym

· 24 hr access to gym

· Inclusion of community spaces and indoor play

Outdoor areas will include:

· Addition of netball courts

· Improvements to existing sporting amenities.

· Carparking, landscaping etc.

A Councillor briefing was held in September 2022 to provide an update on the project. A concept option has been endorsed to be progressed to design development.

Paringa Park – Non-Motorised Water Sports Precinct

Council has received notification from Crown Lands in relation to the Sea Scouts tenure. This property is now under Council control and management.

Further development of the Precinct will be informed and in-line with the Nowra River Foreshore development.

Boongaree Masterplan

· Stage 1 works are completed and defect liability period has ceased.

· Stage 2 & 3 – Pump Track and Skatepark. Construction works commenced in June 2022. The Skatepark was opened February 2023 and Pump Track opened March 2023.

· Stage 4a – Netball Courts & Cricket Nets have been completed and was opened November 2022. Currently in defect liability period (12 months).

· Stage 4b – Reconciliation Garden is currently in concept design phase.

· Stages 5 – 7 senior & junior sports fields are in detailed design development phase. These stages include a further 222 car parking spaces for cars, coaches, and long vehicles. Grant funding of $1,821,398 from the Multi-Sport Community Facility Fund 2021 / 22 has been awarded.

· Boongaree Stage 6 – Dog Fenced Off Leash Area (FOLA) is in the final stages of concept design.

Showground Stimulus Grant Funding (SSGF) – NSW Resilience

$1,075,605 secured

Full funding awarded is listed at bottom of report. All projects completed, or updates given here:

· Round 1:

o Construction for Milton Showground amenities building completed February 2023.

· Round 2:

o Funding has been announced to a total of $153,586 across four showgrounds.

o Solar power and batteries at four showgrounds completed February 2023.

· Round 2A:

o Berry Showground Pavilion has been painted externally.

o Underfloor insulation at Kangaroo Valley Hall has been completed.

o Kangaroo Valley Showground Carpark upgrade is complete.

o Milton Showground Cattle Yards complete February 2023.

o Milton Showground Stadium Shutters installed.

Jerry Bailey Oval

New amenities building constructed and opened to public in December 2022.

Park Road Netball Courts Upgrade - Nowra

Construction underway. Programmed for completion June 2023.

Generic Plans of Management – Sportsgrounds

Council is continuing to prepare Generic Plans of Management for Sportsgrounds.

Council have reported the draft Plans of Management to Council and received endorsement to proceed to public exhibition. Work continues to progress these drafts to public exhibition (timeline to be confirmed).

WHS Manual Inductions

The remaining Management Committee inductions will roll out this financial year by the appropriate Facility Officers.

Management Committee Workshops

Workshops for showground and sportsground Management Committees have been coordinated by Shoalhaven Swim Sport Fitness. Workshops will commence May / June 2023 in each area – North / Central / South.

Sports Grants Program	2021 / 22: Sports grants applications were received June 2021, approved October 2021 and projects are underway with several complete. Nowra Croquet Club Inc has withdrawn their application. 2022 / 23: Five applications have been received and approved by Shoalhaven Sports Board. Applicants have been informed and projects are at various stages of delivery. Shoalhaven Swim Sport Fitness staff are compiling a report for Shoalhaven Sports Board with additional recommendations for use of unallocated funds from 2022 / 23 program.
Financial Statement and Subsidy Applications	Will be reviewed in quarter one next financial year.
Ulladulla Sports Park Master Plan	The Master Plan is now considered finalised and deemed adopted in June / July 2022. At the Ordinary Council meeting on 23 May 2022, Council resolved the following in relation to the draft Ulladulla Sports Park Master Plan (MIN22.352): That Council endorse the Draft Ulladulla Sports Park Master Plan to progress to public exhibition for a period of 28 days. 1. If no significant adverse feedback is received as part of the exhibition, the Draft Ulladulla Sports Park Master Plan be finalised and deemed adopted; or 2. If significant adverse feedback is received a further report on the outcomes of the public exhibition of the Draft Ulladulla Sport Park Master Plan will be submitted to Council with any proposed changes. As a result of the above resolution, Council publicly exhibited the draft Master Plan throughout June 2022. At the end of the exhibition period, Council received 0 submissions. As a result, the Ulladulla Sports Park Master Plan was deemed to be endorsed.
Berry Showground Master Plan	The Draft Berry Showground Master Plan is now complete and ready for public exhibition. This project was presented to Councillors at a workshop held on 17 November 2022, and was subsequently reported to the elected Council at the Ordinary Meeting held on 5 December 2022 (ref. MIN22.950). Accordingly, the draft Master Plan will be placed on public exhibition for at least 4 weeks (anticipated April / May 2023). The general public will be able to submit feedback to Council during this time.

Nowra Showground Master Plan

The Nowra Showground Plan of Management is waiting to receive Native Title Advice, however the draft document articulates no significant changes to how the site will be used.

Community Infrastructure Strategic Plan Review

Desktop analysis and early work on the Community Infrastructure Strategic Plan has begun.

This work involves scoping what the plan is to include, and writing a brief to an external consultant to provide us with benchmarking data, demographic and population data etc. The new deadline for this project is June 2024.

Upcoming and Proposed Events at Council Sites

Event	Venue	Month	Tourism Comment
Rebel Rookies AFL	Nowra Showground	April 2023	Approved
Lazy Mountain Music and Arts Festival	Berry Showground	April 2023	Approved
School Steer Spectacular	Nowra Showground	May 2023	Under evaluation
Celtic Festival	Berry Showground	May 2023	Under evaluation
Berry School Movie Night	Berry Showground	September 2023	Under evaluation
Kangaroo Valley Beer and BBQ Festival	Kangaroo Valley Showground	September 2023	Under evaluation
Kangaroo Valley Folk Festival	Kangaroo Valley Showground	October 2023	Under evaluation
Fairgrounds Festival	Berry Showground	November 2023	Under evaluation
Local Motion Event	Nowra Showground	November or December 2023	Under evaluation

Grants

Staff have been pro-active in preparing and submitting grant funding applications aligned with Council’s strategic priorities.

Community led projects requiring landowners’ consent have been reviewed and where supported, letters of in principle support have been prepared.

The table below provides a summary of applications, their current status, funding sought, funding received and Council’s and / or community contribution, along with the status of the works.

Funding Program	Projects Submitted	Funding Sought	Status	Comment
Showground Stimulus Round 2	Nowra Showground – Solar power and battery, plus generator connection	$28,234	Successful	Works completed
Showground Stimulus Round 2	Berry Showground – Animal Nursery – replace existing building removing internal pillars	$76,282	Successful	Design works underway
Showground Stimulus Round 2	Berry Showground Replace Roof Pavilion	$46,420	Successful	Works completed The grant was originally for the replacement of the Pavilion roof however there were extensive investigations required and a variation was sought to move the money to the paining of the outside of the pavilion. This variation was approved and the painting is complete. Final report to showground stimulus required.
T20 Cricket Fund	Berry Sporting Complex (Boongaree) Practice Cricket Nets x 4	$35,000	Successful	Works completed
Showground Stimulus Round 2A	Berry Showground External paint – Pavilion	$20,780	Successful	Works completed
Showground Stimulus Round 2A	Kangaroo Valley Showground – Under floor insulation KV School of Arts Hall	$29,210	Successful	Works completed
Showground Stimulus Round 2A	Nowra Showground – Replace Committee room kitchen cabinets oven and cooktop	$25,667	Successful	Works completed
Showground Stimulus Round 2A	Nowra Showground – Woodchop Arena safety fencing	$10,909	Successful	Works completed
Showground Stimulus Round 2A	Milton Showground – Repair cattle yard fencing	$32,043	Successful	Works completed
Showground Stimulus Round 2A	Milton Showground – Replace louvre windows – Southern Basketball Stadium	$33,125	Successful	Works completed

ACIF (Australian Cricket Infrastructure Fund)	Berry Sporting Complex (Boongaree) Practice Cricket Nets x 4	$30,000	Successful	Works completed
Crown Land Improvement Fund	Culburra Beach Tennis Courts – resurface Courts, install picnic table and shelter	$8,000	Successful	Works completed
Crown Land Improvement Fund	Nowra Showground PA System	$89,689	Successful	Works completed
Crown Land Improvement Fund	Milton Pony Club – Tree works	$15,000	Successful	Works completed
Regional Sport Facility Fund	Bernie Regan Sporting Complex – Floodlights	$306,000	Successful	Works completed
Club Grants 3	Shoalhaven Tennis Association – Court resurfacing	$300,000	Unsuccessful	SSSF have submitted a grant
Club Grants 3	Nowra Croquet Club – development of croquet courts	$300,000	Provided	Provided letter of support
Local Roads & Community Infrastructure Round 1	Ulladulla Tennis Complex Floodlight upgrade	$180,000	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Nowra Aquatic Park Cabana Shelters and Solar (PV) System	$60,000	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Ulladulla Leisure Centre Covered deck	$100,000	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Nowra Showground Pavilion painting	$150,000	Successful	Variation submitted to repurpose funding to Milton Showground Road upgrades. Outcome pending.
Local Roads and Community Infrastructure Rounds 2	Nowra Showground Pavilion Landscaping	$170,000	Successful	Variation submitted to repurpose funding to Milton Showground Road upgrades. Outcome pending

Local Roads and Community Infrastructure Rounds 2	Crookhaven Sports Park Subsoil drainage	$110,000	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Ulladulla Tennis Complex Floodlight upgrade	$220,000	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Milton Showground Upgrading of Roadways	$400,000	Successful	Works underway Variation submitted to the Grant Administrator to increase funding by repurposing budget from Nowra Showground Pavilion and Landscaping. Awaiting confirmation.
NSW Government Multisport facility Fund	Boongaree – Stages 5 & 7 Junior Sports field and Senior Sports fields (with associated carparking) Berry	$1,821,398	Successful	Submitted February 2022
NSW Government Multisport facility Fund	Ulladulla Sports Park – All wheels skatepark	$1,500,000	Successful	Design works underway
NSW Government Open Spaces Program	Marriott Park Playground	$500,000	TBD	Submitted March 2022
BLERF	Nowra Showground	$1,140,484	Successful	Works underway
BLERF	Berry Showground	$1,200,965	Successful	Works underway
BLERF	Milton Showground	$763,628	Successful	Design works underway
BLERF	Kangaroo Valley Showground	$930,290	Successful	Design works underway
NSW Stronger Country Communities Fund Round 5 (SCCF5)	Bill Andriske Oval Sub-surface Drainage	$170,000	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023. Works scheduled to commence October 2023.
SCCF5	Frogs Holla Sporting Complex Sub-surface Drainage	$295,000	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023. Works scheduled to commence May 2024.
SCCF5	Crookhaven Park Soccer Floodlights	$360,000	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023
SCCF5	Kangaroo Valley Showground Floodlights	$360,000	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023
SCCF5	Lighthouse Oval (Lower Field) Floodlights	$100,000	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023
NSW Office of Sport	South Nowra Football Fields Floodlights	$339,075	Draft Funding Deed Received	Reported to Council’s Ordinary Meeting 13 March 2023
NSW Office of Sport	Rugby Park Sub-Surface Drainage	$358,248	Successful	Successful notification letter received from Office of Sport 1 March 2023
NSW Office of Sport	Thomson St Sporting Complex Sub-surface Drainage	$358,248	Successful	Successful notification letter received from Office of Sport 1 March 2023

Financial Implications

These projects are progressing with funding provided as part of the 2021 / 22 and also 2022 / 23 Delivery Program & Operational Plan. Additional funding requirements will be sourced through grant funding opportunities where available or reported to Council as part of the project update / approval process, or via quarterly budget reviews.

The capital investment and improvement in facilities raise the standard of Council facilities. Maintaining facilities at these levels requires commensurate funding within operational budgets to ensure the facilities remain fit for purpose. Additional operational funding bids have been submitted as part of the draft budget planning process for consideration.

Risk Implications

Grant recipients from previous round have been advised and distribution of funding is being processed.

The applications program for 2022 / 23 are included in the business paper for this meeting.

Shoalhaven Sports Board – Wednesday 22 March 2023

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SB23.4 Sports Grants Program 2022 / 23 - Recommendation for Unallocated Funding

HPERM Ref: D23/92498

Department: Community Planning & Projects

Approver: Jane Lewis, Director - City Lifestyles

Attachments: 1. Report - Sports Grants Program 2022 / 23 - Funding Determinations - Shoalhaven Sports Board 16 November 2022 ⇩

2. Sports Grants Program (Capital Works) POL19/48 ⇩

3. Form - Shoalhaven Swim Sport Fitness - Sports Grants Program (Capital Works) 2022/23 - Weighted Score Evaluation ⇩

4. Action Sheet - SB22.25 - Sports Grants Program 2022 / 23 - Funding Determinations - Shoalhaven Sports Board 16 November 2022 ⇩

5. Action Sheet - MIN22.976 - SB22.25 - Sports Grants Program 2022 / 23 - Successful applications - Ordinary Meeting 12 December 2022 ⇩

Reason for Report

The purpose of this report is to provide further recommendation to Shoalhaven Sports Board regarding use of Unallocated 2022 / 23 Sports Grants Program Funding following previous direction.

Recommendation

That the Shoalhaven Sports Board approve remaining Unallocated 2022 / 23 Sports Grants Program Balance of $97,908.53 to be transferred to Shoalhaven Swim Sport Fitness to support the Minor Improvement Program Budget expansion by extending the Shoalhaven Sportsground Seasonal Maintenance Programs, as detailed in the report, totalling $97,908.53.

Options

1. Adopt recommendation as written.

Implications: Enable top-dressing and other surface improvement works to efficiently remediate sportsgrounds where recent or upcoming sub-surface drainage systems have been or are being installed. This will result in expedited recovery, and enhanced quality of facility playing surfaces across the city.

2. Change or provide an alternative recommendation providing staff direction.

Implications: Unknown until advice received – this may delay the Sports Grants Program and may result in funding not being spent.

Background

Late last year, a report was presented to Shoalhaven Sports Board’s 16 November 2022 meeting, which forms Attachment 1 to this report:

· Report - Sports Grants Program 2022 / 23 - Funding Determinations - Shoalhaven Sports Board 16 November 2022

Attachments 1 and 2 to the November report will constitute Attachments 2 and 3 to the current report:

· Sports Grants Program (Capital Works) POL19/48

· Form - Shoalhaven Swim Sport Fitness - Sports Grants Program (Capital Works) 2022/23 - Weighted Score Evaluation

Made at its 16 November 2022 meeting, the recommendation of Shoalhaven Sports Board to Council is shown at Attachment 4 to the current report:

· Action Sheet - SB22.25 - Sports Grants Program 2022 / 23 - Funding Determinations - Shoalhaven Sports Board 16 November 2022

Made at its 12 December 2022 meeting, the resulting resolution of Council is shown at Attachment 5 to the current report:

· Action Sheet - MIN22.976 - SB22.25 - Sports Grants Program 2022 / 23 - Successful applications - Ordinary Meeting 12 December 2022

The total 2022 / 23 Sports Grants Program Budget was $168,000. Five applications for funding were received totalling $70,091.47, leaving a balance of $97,908.53.

These applications were approved by the Board at its meeting held 16 November 2022, resolved by Council at its meeting held 12 December 2022 (MIN22.976 follows) and are currently at various stages of delivery:

RESOLVED … MIN22.976

“That:

“1. Council approve the following five (5) applications for the 2022 / 23 Sports Grants Program endorsed by Shoalhaven Sports Board:

a. Shoalhaven District Football Association – Install underground tank and pump at Ison Park South Nowra - Top-dress Field 1 - $22,052

b. Shoalhaven United Football Club – Top-dress Fields No 3 and No 4 at Lyrebird Park - $7,583

c. Milton Ulladulla Rugby League Football Club – Erect new goal posts at Bill Andriske Oval - $6,533

d. Berry Riding Club – Extension to Spectator Shed at Berry Equestrian Centre - $20,000

e. Milton Ulladulla Junior Rugby League Football Club – installation of spectator fence at Ulladulla Sports Park Field 1 - $13,923.47

“2. The remaining unallocated 2022 / 23 Sports Grants Program balance of $97,908.53 remain with the Shoalhaven Sports Board until resolved.”

Sports Grants Program – Proposed Use of Balance of Funds – 2022 / 23

Originally approved by the Board, it was proposed that the remaining funds of $97,908.53 be allocated for expansion of the Minor Improvement Program Budget to extend Shoalhaven Sportsground Seasonal Maintenance Programs.

At Council’s Ordinary Meeting held 12 December 2022, the Board’s recommendation was amended to that shown above in Point 2.

This report will offer the Shoalhaven Sports Board further opportunity to discuss the use of Unallocated Sports Grants Funds and provide resolution with consideration to the options provided.

Location	Estimated Cost for Topdressing $
Kangaroo Valley Showground	23,625
Crookhaven Sportsfield (rugby league)	13,135
Callala Sports Field (Soccer)	13,473
Huskisson Sportsground (carnival site/cricket)	7,468
Francis Ryan Oval (rugby league & cricket) -	12,654
Thomson St Sussex Inlet (cricket)	26,182
Total	$96,537.00
Contingency	1,371.53
Total Remaining Funds from Sports Grants Program 2022 / 23	$97,908.53

Community Engagement

No external community engagement is necessary for this report, representations have been received from either sporting user groups or identified by SSSF precinct staff who maintain the sports fields. Further engagement will be undertaking with the Shoalhaven Sports Board in considering this report.

Policy Implications

There are no Policy Implications envisaged by this report.

Financial Implications

There are no funding implications as this is an approved program with an annual budget within Council Delivery Program and Operation Plan for 2022/23 financial year.

Risk Implications

The only risks envisaged are potential delays to the Sports Grants Program and / or unspent funds, should an alternative recommendation be provided.