Nowra CBD Revitalisation Strategy Committee
Meeting Date: Tuesday,
05 July, 2022
Location: Email
Meeting
Please note: Council’s Code of Meeting Practice
permits the electronic recording and broadcast of the proceedings of meetings
of the Council which are open to the public. Your attendance at this meeting is
taken as consent to the possibility that your image and/or voice may be
recorded and broadcast to the public.
Agenda
1. Apologies
2. Confirmation of Minutes
· Nowra
CBD Revitalisation Strategy Committee - 1 June 2022................................... 1
3. Declarations of Interest
4. Reports
CBD22.19... Committee Actions Report for Ongoing / Completed
Items........................... 4
CBD22.25... Acknowledgement of Resignation - Mr Christopher
Williamson.................. 12
CBD22.20... Standing Report - CBD Planning Controls................................................... 13
CBD22.21... Standing Report - Budget Report - June 2022............................................ 15
CBD22.22... Standing Report - Project Update - June 2022............................................ 17
CBD22.23... Nowra CBD Place Manager Update & Way Forward.................................. 22
CBD22.24... CBD Maintenance Strategy.......................................................................... 24
5. General Business
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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Membership
Mr James Caldwell –
Chairperson
Clr Serena Copley
Clr Matthew Norris
Clr Tonia Gray
Clr Patricia White (Alternate)
Ms Jo Gash
Mr Scott Baxter
Mr Brendan Goddard
Mr George Parker
Ms Alison Henry
Ms Catherine Shields
Non-voting members
All other Councillors
CEO
Director, City Services or delegate
Quorum – Seven (7) members
Role of the Committee
For the purpose of this Terms of Reference, Councils annual
Capital Works Budget which is defined as any Special Rate on the CBD (currently
$500,000) plus any top up funding (such as grants or loans obtained by council
or other council budgetary allocations) that Council provides to deliver a
project initiated by Special Rate Funding.
Note: Any other Capital Works Funding in excess of $100,000
within the CBD will be discussed with the Committee prior to expenditure of
funding.
Note: Tasks in relation to part 4 will not be undertaken by
Councillors
1.
Recommend to Council possible
refinement of, and improvements to, the
‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the
committee considers appropriate.
2.
Develop a list of projects (with
estimated costings) for Council to consider/prioritise over a rolling three
year time frame, that will assist in achieving the ten elements of the Nowra
CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting
of Council in February each year, and thus adopted by the Council.
3.
Make a formal submission to
Council’s annual capital works budget as it relates to the Nowra CBD, in
accordance with Council’s budgeting process.
4.
Reallocate at its discretion,
Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation
events.
5.
Monitor the expenditure of the
Nowra CBD Revitalisation Budget via a Subcommittee, in particular;
5.1
Approving design plans and
specifications at the preliminary concept stage and prior to the detailed
drafting and then at final approval stage.
5.2
In cases where the CEO (or
delegate) determines that capital works funded by the Nowra CBD Revitalisation
Budget will be tendered out, the Subcommittee will endorse the tender
documentation before tenders are advertised.
5.3
The Chair and delegate may, at
their discretion, participate on tender evaluation panels for capital
expenditure funded by the Nowra CBD Revitalisation Budget.
5.4
The Chair is to endorse the
payment of progress claims and endorse the approval of variations, for capital
expenditure funded by the Nowra CBD Revitalisation Budget.
6.
Act as a communication conduit
between Council and the CBD stakeholders in respect to the ten elements within
the Nowra CBD Revitalisation Strategy and approved Capital Works within the
Nowra CBD with reasonable support from Council, at Council’s expense, as
determined by the CEO.
7.
Assist Council in advocating to
the community the adopted list of projects that seek to deliver on the ten
elements of the CBD Revitalisation Strategy.
8.
Provide a report to Council
(resolved at a Committee meeting) each quarter outlining the year to date
expenditure on projects funded by the Nowra CBD Revitalisation Budget and
present a report to an Ordinary Meeting of Council in August each year that
explains the expenditure and any non-expenditure, for the previous financial
year.
9.
Consult with relevant stakeholders
as needed.
Delegated Authority
1.
To oversee the expenditure of the
Nowra CBD Revitalisation Budget, as the Committee deems appropriate in
accordance with objectives of the Nowra CBD Strategic Plan.
2.
To promote the advantages of the
CBD inside and outside the Local Government area, including making press releases
and promoting the Nowra CBD Revitalisation Strategy and its projects.
3.
Council will provide
“in-kind” support to the committee in relation to
·
Project Design and Documentation
·
Facilitation of meetings
·
Preparation of reports for the
Committee consideration
Nowra Revitalisation Committee - Sub/Working Groups
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Governance & Communications
Sub Committee
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Finance & Works Sub Committee
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Events & Promotion
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Activation Projects
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James Caldwell (Chair)
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Yes
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Yes
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Clr
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Clr
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Clr
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Wesley Hindmarch
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Scott Baxter
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Brendan Goddard
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George Parker
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Alison Henry
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Vacant Community Rep
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Catherine Shields
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Vacant Business Operator
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Gordon Clark
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Paul Keech
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SCC Rep
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Minutes
of the Nowra CBD Revitalisation
Strategy Committee
Meeting Date: Wednesday, 1 June
2022
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 4.04pm
The following members were present:
Mr James Caldwell - Chairperson
Clr Serena Copley
Clr Matthew Norris
Clr Tonia Gray (Remotely)
Mr Scott Baxter (Remotely) – left at 5.01pm
Mr Brendan Goddard – left 5.45pm
Mr Wesley Hindmarch (Remotely)
Ms Alison Henry
Ms Catherine Shields – Chairperson 5.32pm –
5.45pm
Others present:
Clr Patricia White
Mr Paul Keech – Director City Services
Mr Micaiah Tipton – Manager Design Services
Ms Sara McMahon – Manager – Business Assurance
& Risk (Remotely)
Ms Brooke Aldous – Governance Coordinator
Apologies were received from Jo Gash and George Parker
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Confirmation of the
Minutes
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RESOLVED (By consent)
That the Minutes of the Nowra CBD Revitalisation Strategy
Committee held on Wednesday 27 April 2022 be confirmed.
CARRIED
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James Caldwell
– CBD22.16 - Presentation - Overview of the Program - Facade Improvement
–pecuniary interest declaration – he is an applicant and has
previously received funding – will leave the room and will not take part
in discussion or vote relating to the applications.
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CBD22.18 Election of Acting Chairperson - 1 June 2022
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It was noted that an Acting Chairperson will need to be
elected in the event that James Caldwell is required to leave the room for a
declaration of pecuniary interest.
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RESOLVED (By consent)
That Catherine Shields be elected
as Acting Chairperson for the 1 June 2022 meeting in the event that James
Caldwell is required to leave the room for a declaration of pecuniary
interest.
CARRIED
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Presentations
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CBD22.17 Presentation - Discussion - CBD Maintenance
Suggestions
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HPERM Ref: D22/205876
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Unit Manager – District
Engineer – Central provided a presentation in relation to proposed CBD
Maintenance.
Concerns were raised that at the
end of a 12 month trial it would be expected that the funding continue.
The committee discussed different
options including the scope (how many workers, equipment required, number of
days required, trial periods and a deep clean).
Director City Services advised
that following discussions today he will submit a report including options
for the Committee to consider.
1. A crew of 2
workers that includes a once a month clean following the Night Food Markets
2. 2-3 days per
week for 6 months.
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RESOLVED (By consent)
That the Nowra CBD Revitalisation
Strategy Committee receive a report including but not limited to, two (2)
options for cleaning and maintenance crew options for the CBD being:
1. A crew of 3
workers full time (as presented on 1 June 2022)
2. A crew of 2
workers full time
3. A crew of 2
workers 2-3 days per week for 6 months, including after hours to assist with
events .
CARRIED
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CBD22.15 Presentation - Discussion - Place Manager
Recruitment
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HPERM Ref: D22/205868
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Manager
Design Services provided a presentation in relation to the progress on the
recruitment of the Place Manager.
Note: Scott Baxter left the
meeting at 5.01pm.
It was noted that the position
has been difficult to recruit, the Director City Services will work with the
Chairperson and Kylie Legge offline and submit a report including a way
forward.
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CBD22.16 Presentation - Overview of the Program - Facade
Improvement
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HPERM Ref: D22/205872
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James Caldwell declared a
pecuniary interest as he is the applicant for the façade funding, left
the room and did not participate in discussion or vote.
Catherine Shields assumed the
role of Chairperson.
The Director City Services
provided a presentation in relation to the Façade Improvement Program
overall and the applications received.
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RESOLVED (By consent)
That:
1. The
Nowra CBD Revitalisation Committee accept the application for Façade
Improvement Funding for the property at 73 North Street, Nowra for half of
the cost of the improvement up to a maximum of $5000.00 as pe the Policy.
For: Clr
Copley, Clr Norris, Wesley Hindmarch, Alison Henry and Catherine Shields
Against: Clr Gray and
Brendan Goddard
CARRIED
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Note: Brendan Goddard left the
meeting at 5.45pm.
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The Director City Services advised
that the staff would:
1. Write
to all property owners within the CBD boundary advertising the Façade
Improvement Program, surveying them and seeking their interest and
suggestions for improvement of the program.
2. Provide
a further report based on the feedback received in part 1 above, with the aim
to review the program.
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Note: James Caldwell returned to the meeting and resumed the
Chair.
There being no further business, the meeting concluded, the
time being 5.51pm.
Mr James Caldwell
CHAIRPERSON
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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CBD22.19 Committee
Actions Report for Ongoing / Completed Items
HPERM Ref: D22/237684
Department: Business
Assurance & Risk
Approver: Paul
Keech, Director - City Services
Attachments: 1. Action
Table ⇩
Reason for Report
To advise and update the
Committee on the Outstanding/Ongoing Actions from the Nowra CBD Revitalisation
Strategy Committee.
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Recommendation (Item to be determined under delegated authority)
That
the:
1. Outstanding/Ongoing Action Report be
received for information.
2. Following completed items in the
Action List attached to the report be removed from the listing:
a. CBD22.9 - Additional Item - Food
Markets - Jelly Bean Park - Junction - Budget
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Options
1. As Recommended
2. Adopt an
alternate recommendation
Background
The actions listed in the
attachment are drawn from resolutions made by the Committee of which an action
is required.
Outstanding/Ongoing Action
Report (attached) is current as at the time of drafting this report
(Wednesday 8 June 2022).
Noting there is a number of
Items (below) not listed in the Action Report as at the time of drafting this
report the Minutes of the 1 June Meeting had not been finalised and Actions not
processed:
· CBD22.15
- Presentation - Discussion - Place Manager Recruitment
· CBD22.16
- Presentation - Overview of the Program - Facade Improvement
· CBD22.17
- Presentation - Discussion - CBD Maintenance Suggestions
This will be a standing report
on the agenda for each meeting to keep the Committee informed of progress on
the actions / resolutions from previous meetings
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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CBD22.25 Acknowledgement
of Resignation - Mr Christopher Williamson
HPERM Ref: D22/265813
Department: Business
Assurance & Risk
Approver: Paul
Keech, Director - City Services
Reason for Report
To notify the Committee of the
receipt of resignation from Mr Christopher Williamson.
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Recommendation (Item to be determined under delegated authority)
That:
1. The Nowra CBD Revitalisation
Strategy Committee acknowledge the resignation received from Mr Christopher
Williamson and thank him for his participation and commitment to the
Committee.
2. The vacancy of the Community Member
position be filled via an EOI.
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Options
1. As Recommended
Implications: The membership of the Committee will
be reviewed and updated accordingly.
2. Not accept the
resignation
Implications: By not accepting the resignation the
position will remain vacant.
Background
Mr Christopher Williamson has
been the Community Member on the Nowra CBD Revitalisation Strategy Committee
since December 2019.
Following consultation with the
Chairperson and Mr Christopher Williamson, on Wednesday 22 June 2022, Council
received notification from Mr Christopher Williamson that he wishes to resign
from the Committee.
It is recommended that this
Community Member position be filled via and EOI process.
Community Engagement
Council staff will engage in an
EOI to fill the vacancy of the Community Member position, this EOI process be
conducted in conjunction with the EOI for the Retail/Business operator (non CBD
Property owner) position.
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Nowra CBD Revitalisation
Strategy Committee – Tuesday 05 July 2022
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CBD22.20 Standing
Report - CBD Planning Controls
HPERM Ref: D22/237848
Department: Strategic
Planning
Approver: Carey
McIntyre, Director - City Futures
Reason for Report
The reason for the report is to
update the Committee on the status of the review of planning controls in Nowra
CBD, as resolved by Council at the Development & Environment Committee
meeting of 11 May 2021.
The review is to consider the
planning controls applicable to the Nowra CBD, including building height, with
a particular focus on the commercial core area (B3 zoned land), to identify
whether changes are needed in potential key locations (e.g., Egan’s Lane
and Stewart Place car parks and adjoining land) to help strengthen, activate
and support appropriate redevelopment, including residential uses.
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Recommendation (Item to be determined under delegated authority)
That the Committee:
1. Receive the update report on the
review of planning controls in Nowra CBD / commercial core area for
information.
2. Remove the standing report from the
Committee meeting agenda and submit reports as and when required.
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Options
1. As recommended.
Implications: this report
updates the Committee on the status of the review of planning controls in the
Nowra CBD / commercial core area. The Committee will not receive further update
reports until such time as the review commences again.
2. Alternative
recommendation.
Implications: This will depend on the nature of the
resolution.
Background
The Committee was updated on the
commencement of the review of planning controls in the Nowra CBD / commercial
core area at its 6 October 2021 meeting (item CBD21.35).
At the meeting the Committee
resolved to:
1. Receive the
update report on the review of planning controls in Nowra CBD / commercial core
area for information.
2. Receive a
further update report on the outcomes of the review at the appropriate point,
before Council proceeds with any Planning Proposal to amend relevant controls
in Shoalhaven Local Environmental Plan 2014.
This report provides an update
on the review progress for the Committee’s information.
Update
· The
project is on hold due to recent staff departures and reduced capacity in the
Strategic Planning Department.
· Council
will consider the status/priority of the review of Nowra CBD Planning Controls
as part of the proposed Strategic Planning Works Program (SPWP) for 2022/23.
The proposed SPWP 2022/23 was presented to Councillors at the Strategic
Planning Working Party meeting on 9 June 2022 for discussion, and a report to
Council is anticipated in July 2022.
It is proposed to remove the standing report from the
Committee meeting agenda until such time as the review is being progressed
again.
Community Engagement
Stakeholder and community
consultation will occur as part of the review and any subsequent Planning
Proposal seeking to amend Shoalhaven LEP 2014 and / or the DCP.
The Nowra CBD Revitalisation
Strategy Committee will continue to be consulted and engaged as a key Nowra CBD
stakeholder during the review upon the recommencement of the project.
Financial Implications
The review will be funded from
the existing recurrent Strategic Planning budget and no further budget demands
are expected.
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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CBD22.21 Standing
Report - Budget Report - June 2022
HPERM Ref: D22/235129
Department: Technical
Services
Approver: Paul
Keech, Director - City Services
Attachments: 1. CBD
Budget Update - June 2022 ⇩
Reason for Report
To provide an update on the Nowra CBD Revitalisation Strategy
Committee Budget.
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Recommendation (Item to be determined under delegated authority)
That
the Nowra CBD Revitalisation Strategy Committee notes the following points
for information:
1. That $9,363 has been spent since the
last meeting of the Nowra CBD Revitalisation Strategy Committee budget update
(noting that $683,430 of the $935,000 Junction Court Revitalisation Grant has
been spent to date).
2. The total year-to-date spend for the
2021/2022 financial year is $39,663 of the available budget of $1,326,507.
3. A summary of expenditure is provided
in the Attachment to this report.
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Options
Background
This report provides an update to the Nowra CBD
Revitalisation Strategy Committee budget spending compared to the 3-year action
plan that was endorsed by Council on 20 July 2021 (MIN21.540). A summary of the
Budget is attached. Note that the CBD Promotions and Activation item
($52,400) is not included in the available budget amount reported in the
recommendation.
Expenditure
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Name
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Paid
to
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Amount
(Excl GST)
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Smart Poles
Investigations Payment Claim 3
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Complete Urban
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$2,000
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North Street
Traffic Masterplan
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Cardno
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$7,363
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Total
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$9,363
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CBD22.9-4 allocates $500 per month to hold markets in
Jellybean Park from the Nowra CBD Revitalisation Strategy Committee’s
budget. Any future spend related to this resolution will be captured within the
Nowra CBD Action Plan Place Making Project line A13 of the budget for Monthly
Fresh Food Markets.
Income
NIL since the April meeting of the Nowra CBD Revitalisation
Strategy Committee.
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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Nowra CBD
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CBD22.22 Standing
Report - Project Update - June 2022
HPERM Ref: D22/235137
Department: Technical
Services
Approver: Paul
Keech, Director - City Services
Attachments: 1. Attachment
1 - 10001 SHO Feasibility Investigation into the use of Smart Poles in the
Nowra CBD PROPOSAL - FINAL (under separate cover)
2. Attachment
2 - Preliminary Design - Proposed Pedestrian Crossing - Junction St Nowra ⇩
3. Attachment
3 - Street Lighting Upgrade Design Plan ⇩
4. Attachment 4 - Concept Design
& Costing - North St Nowra - Cardno (NSW/ACT) Pty Ltd (under separate
cover)
Reason for Report
To provide the Nowra CBD
Revitalisation Strategy Committee with an update on nominated projects within
Nowra CBD.
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Recommendation (Item to be determined under delegated authority)
That
the Nowra CBD Revitalisation Strategy Committee:
1. Note the update provided on the
nominated projects within the Nowra CBD.
2. Provide
feedback on the Feasibility Investigation - Use of Smart Poles in the Nowra
CBD Report, Investigation & Design – Pedestrian Crossing –
Junction Street, Draft Traffic Masterplan for North St, Nowra to the Manager
Design Services by 6 July 2022.
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Background
The following projects are
funded by the Nowra CBD Revitalisation Strategy Committee. Updates on each of
the below projects will be provided at meetings of the Nowra CBD Revitalisation
Strategy Committee:
· Feasibility
Investigation - Use of Smart Poles in the Nowra CBD
· Investigation
& Design - Pedestrian Crossing - Junction Street Nowra
· Traffic Masterplan
for North Street, Nowra
· Nowra
CBD Action Plan
The following projects are funded by Council. The Nowra CBD
Revitalisation Strategy Committee has requested a short update on the below
projects at meetings of the Committee:
· Nowra Arts Centre
- Roof Renewal Works
· Nowra CBD - All
Day Car Parking
· Nowra - O'Keeffe
Avenue
· Nowra - Berry /
Worrigee Street – Multi Storey Car Park - Investigate and Design
· Nowra - Bridge Rd
/ Hyam St Intersection - Safer Roads Project
· Nowra - Berry St /
Worrigee St – Intersection Upgrade Traffic Lights (Design)
· Council Admin
Building Works
The following projects have been added to the projects update
list as a result of Nowra CBD Revitalisation Strategy Committee meeting
resolutions:
· Morrisons
Arcade lease renewal and lighting (CBD21.40)
· CBD Mural Project
(CBD21.44)
· Jellybean
Park Electrical and Technology Infrastructure Upgrade (CBD22.9)
Project Updates
1. Feasibility
Investigation - Use of Smart Poles in the Nowra CBD
Budget - $12,000.
Expected Delivery
Date – June 2022.
Complete Urban has been engaged to undertake the
feasibility investigation for $10,190 excl GST. A final report has been
received for review (Attachment 1 – D22/239503).
2. Investigation
& Design – Pedestrian Crossing – Junction Street, Nowra
Budget - $5,000.
Expected Delivery Date – June 2022.
A preliminary signage and linemarking plan are complete
(Attachment 2 – D22/46818). A street lighting upgrade design plan has
been received for review (Attachment 3 – D22/239513).
3. Traffic
Masterplan for North St, Nowra
Budget - $60,000.
Expected Delivery Date – June 2022.
Cardno consultants have been engaged for concept design and
costing. Draft plans have been received for review (Attachment 4 –
D22/239539).
4. Nowra CBD Action Plan
An update on the Nowra CBD Place Manager recruitment has
been provided in a separate report.
5. Nowra
Arts Centre - Roof Renewal Works
Project has been deferred until 2022/2023 due to variations
associated with the works on the Library Airconditioning.
6. Nowra
CBD - All Day Car Parking
Project deferred to 2022/2023 financial year.
7. Nowra
- O'Keeffe Avenue
This project is for the signalisation of the existing
pedestrian crossing between Coles and the Ex Servos. The Project has a budget
of $289,000. Deferred to next financial year (2022/2023) due to resources being
required for disaster recovery and management.
8. Nowra
- Berry/Worrigee Street - Multistorey Car Park - Investigate and Design
This Project is to design a multi storey carpark at the
corner of Berry St and Worrigee St. The Civil and Structural Design has been
completed. Facade and electrical design are ongoing and expected to be
completed by the end of the 2021/2022 financial year. A grant application to
partially fund the construction of this project from the Building Better
Regions Fund was submitted in February 2022 and a decision is expected
mid-2022.
9. Nowra
- Bridge Rd / Hyam St Int - Safer Roads Project
This Project is for the design of Traffic Lights at the
Intersection of Bridge Rd and Hyam St, Nowra. This project is reliant on grant
funding. To date Council has been unsuccessful in obtaining grant funding and
the project is on hold.
10. Design
of Traffic Lights at the Intersection of Worrigee St and Berry St, Nowra.
This project is reliant on grant funding. To date Council
has been unsuccessful in obtaining grant funding and the project is on hold.
11. Council
Admin Building Works
Nowra Admin Safety Works – To improve safety measures
in the northern carpark – Budget $50,000 – Complete.
Basement Entry Improvements – To improve the entrance
to the basement carpark – Budget $40,000 – Existing door
refurbished and road pavement renewal - Complete.
Digital Signage upgrade in public areas & council
offices – To improve digital signage and screens within both Public and
Staff areas of the Administration Building – Budget $60,000 – This project will be renominated as part of future
years budget process.
Upgrade to Level 3 Accessible Amenities – Provide
additional accessible amenities – Budget - $150,000 – Letter of
acceptance was sent on Friday 1 April 2022. Practical completion anticipated
early June. Funds to refurbish Level 2 amenities (public area outside the
chambers) in next year’s budget bid.
Fire Mitigation Upgrade – To improve the
administration buildings fire safety measures– Budget $1,010,000 –
Task 1 - Attaining existing fire schedule compliance Certification &
Compliance have issued revised Fire Safety Schedule (FSS) for review prior to
issuing formally through a Fire Safety Order (FSO). Task 2 - Potential upgrade
requirements in accordance with the current standards BCA/NCC compliance report
reviewed by Certification & Compliance Department. Fire Engineering Report
(FER) required to identify "deemed to satisfy' (DTS) solutions to current
building issues. Site works in progress on a combined fire water supply for SEC
& Admin Building. These works will provide water for upgrade of ground
floor sprinkler and hydrant systems upgrade. Approximately 50% of the budget
has been spent.
Reception Service Counter Renewal - To upgrade the front
counter area of the Administration Building – Budget $150,000 –
This project was identified when the new customer experience was being formed.
Budget $60,000 – This project will be renominated as part of future years
budget process.
12. Morrisons
Arcade lease renewal and lighting
The lease for the Morrisons Arcade airspace is due for
renewal on 14 June 2023. Lease renewal preparation work will commence in
January 2023 with the intention of Council taking control and responsibility
for the lighting in the public throughfare.
13. CBD
Mural Project
Budget - $55,000.
A proposed mural on the building at 11 Haigh Avenue,
Nowra.
Agreement reached with 11 Haigh Ave building owner. Drafts
concepts have been received. Mural start date scheduled for June.
14. Jellybean
Park Electrical and Technology Infrastructure
Festoon lighting and additional
power outlets have been provided. This was funded by the residual of the Your
High Street Grant.
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
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Nowra CBD
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Nowra CBD
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CBD22.23 Nowra CBD Place Manager Update & Way Forward
HPERM Ref: D22/235140
Department: Technical
Services
Approver: Paul
Keech, Director - City Services
Attachments: 1. Revised
Job Description - Nowra CBD Place Manager (under separate cover)
Reason for Report
To provide the Nowra CBD
Revitalisation Strategy Committee with an update on the recruitment of the
Nowra CBD Place Manager and a proposed way forward.
Background
At the Ordinary Meeting
on 27 July 2021, Council resolved as follows (MIN21.543)
That
Council:
1. Receive the report
for information.
2. Endorse the
‘Revitalising Nowra Action Plan 2021-23’ (Attachment 1) as the
basis for the Nowra CBD Revitalisation Strategy Committee’s activities
for the period 2021-2023.
3. Maintain the annual
budget allocation of $500,000 to support the implementation of the Action plan
over the next three years and the principle that any unspent funds from the
yearly allocation is rolled over to the next financial year to enable the
Committee to strategically plan, respond flexibly and also undertake other
relevant activities.
4. Commend the Nowra
CBD Revitalisation Committee on the initiative of preparing the Action Plan.
After discussions with
Council’s CEO, it was agreed that a Place Manager to deliver this Action
Plan would be engaged as a consultant and not as a City Futures staff member.
The main reasons being that the City Futures Directorate is still forming, the
project is very high profile, there is a Committee to provide oversight and
delivery of items within the Action Plan is now underway.
At the
meeting on 12 May 2021 the Committee agreed that the:
Chair and relevant Council Staff work together to
establish the scope and role expectations of the Action Plan Manager for
$80,000 (up to a maximum of $100,000).
This work has now been completed
with the position being advertised. No complete applications were received.
The way forward was discussed at
the extra ordinary of the Nowra CBD Revitalisation Strategy Committee held on 1
June 2022. It was suggested that we may be more successful in recruiting a
Place Manager by concentrating on a few key actions with a view to extend the
scope at a later date.
A new job description with a
reduced scope has been attached (D22/239049) for the Committee’s
consideration.
Financial Implications
Council has endorsed the Nowra
CBD Revitalisation Strategy Committee’s 3 Year Action Plan. Reducing the
scope of deliverables of the Place Manager is in effect reducing the commitment
made in the 3 Year Action Plan. The budget forecast should be updated to
reflect any reduction in deliverables.
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Nowra CBD
Revitalisation Strategy Committee – Tuesday 05 July 2022
Page
0
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CBD22.24 CBD
Maintenance Strategy
HPERM Ref: D22/248058
Approver: Paul
Keech, Director - City Services
Reason for Report
The reason for this report is to
allow the Nowra CBD Revitalisation Committee to consider a strategy to fund
maintenance activities in the CBD block.
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Recommendation
That
Council authorise the expenditure of up to $300,000 (Option 1) from
the Nowra CBD Revitalisation Committees Capital Allocation in 2022/2023 to
Daily and Weekly maintenance activities aimed at revitalising the CBD via an
enhanced and tidy presentation.
Noting
that:
1. Expenditure is estimated to be made
as follows:
a. Crew of three people full-time
9-day
fortnight
Monday
- Friday 5am-2pm
Monday
- Thursday 5am-1:30pm
45
weeks over 12 months (no backfill when on leave)
Overtime
to service planned events etc in the CBD will be charged on an as needs basis
determined by the committee.
b. Ute (not capital purchase)
c. Pressure washing unit &
Materials (as required)
2. The Committee will undertake
bimonthly walk arounds to monitor the impact of the maintenance effort, and
may decide (via committee resolution) to terminate this arrangement any time
before the end of the financial year.
3. This arrangement does not cover the
cost of callouts (ie unplanned overtime), the General Fund will still cover
these costs.
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Options
Outlined below.
Background
At the Nowra CBD committee
meetings on 27 April 2022 and 1 June 2022 the Committee asked the Director City
Services to present some options that would see some of the Committee’s
capital money diverted to maintenance activities in the Nowra CBD. This would
in turn free up the existing resources allocated to maintenance activities to
participate in the March 2022 Natural Disaster clean up and repair operation
which is likely to take more than 12 months.
The following daily and weekly
schedules are proposed based on previous practice and discussions with the
Committee.
Daily Schedule
· Junction St
– blower & spot clean with pressure washer
· Berry St blower
& spot clean with pressure washer
· Kinghorne St
– blower & spot clean with pressure washer
· Morrisons Arcade
– blower & spot clean with mop
· Rodway Arcade
– blower & spot clean with pressure washer
· Junction Court
– blower & spot clean with pressure washer
· CBD litter pick up
· Morrisons Arcade
Litter
· Rodway Arcade Litter
· Schofields Lane
Litter and seats
· Stewart Place
Litter, bus shelters and seats
· Stewart Place
Carpark Litter
· Junction St
– Berry St to Kinghorne St Litter and seats
· Egans Lane Carpark
/ Jelly Bean Place Litter and seats
· Egans Lane Carpark
/ Jelly Bean Place Drink Fountain
· Junction Court
– Litter, seats, all furniture, and surfaces
· Junction Court
– Drink fountain
· Kinghorne St
– Plunkett St to North St seats
· Ad Hoc Customer
call outs, spills, and litter collection
Weekly Schedule
· Berry St Carpark
Litter
· Collins Way
Carpark Litter
· Osborne St Carpark
Litter
· Berry St –
Library to Junction St Litter and seats
· Junctions St
– Berry St to 5 Junction St Litter and seats
· Berry St –
Junction St to Worrigee St Litter and seats
· Worrigee St
– Berry St to Lawrence Av Litter, patrol
· Worrigee St
Carpark Litter
· Worrigee St
Lawrence Av to Kinghorne St Litter patrol
· Lawrence Av
Carpark Litter
· North St –
Litter
· O’Keefes
Lane Litter
· Junction St
– O’Keefe’s Ln to East St (Hwy) Litter
· Nowra Lane –
Litter
· O’Connell
Lane – Litter
· Graham St Litter
and seats
· Graham St –
blow paths including near the door of #70
· Scrape off chewing
gum from paths and furniture
· Remove and thoroughly
clean 2-5 bins (location dependent)
· Water Plants
· Weed Garden Beds
(rotate locations)
Option 1
· Crew of three
people full-time
9-day fortnight
Monday - Friday 5am-2pm
Monday - Thursday 5am-1:30pm
45 weeks over 12 months (no
backfill when on leave)
· Ute
· Pressure washing
unit & Materials (as required)
Budget for 12-months $300,000.
Option
2
· Crew of two people
full-time
9-day fortnight
Monday - Friday 5am-2pm
· Monday - Thursday
5am-1:30pm
45 weeks over 12 months (no
backfill when on leave)
· Ute
· Pressure
washing unit & Materials (as required)
Budget for 12-months $210,000.
Option 3
· Crew of two people
part-time and available ad hoc
Monday - Wednesday 5am-2pm
‘Deep cleaning’ & painting activities
Ad hoc
Clean
up straight after CBD functions
· Ute
· Pressure
washing unit & Materials (as required)
Budget for 6-month trial $100,000 based on 4 ad hoc hours
per week
Option Summary
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Option 1
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Option 2
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Option 3
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Number of People
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3
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2
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2
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Duration
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12-months
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12-months
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6-months
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Availability
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Full time weekdays
x 45 weeks
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Full time
weekdays
x 45 weeks
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Part time
+ 4hrs ad hoc/wk
x 24 weeks
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Estimated Cost
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$300,000
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$210,000
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$100,000
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Community Engagement
Nil.
Policy Implications
Nil.
Financial Implications
Nil.
Risk Implications
Nil.