Agenda of Shoalhaven Sports Board - Wednesday, 25 May 2022

Minutes of the Shoalhaven Sports Board

Meeting Date: Wednesday, 9 March 2022

Location: Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time: 5.00pm

The following members were present:

Clr Patricia White

Clr Matthew Norris

Clr Moo D'Ath

Mr David Goodman – Chairperson

Ms Tameka Gogerly (Remotely)

Dr Phill Newlyn (Remotely)

Mr Roger Walker

Mr Craig Howsan

Ms Lucy Burgmann (Remotely)

Others present:

Jane Lewis – Director City Lifestyles

Kathy Thomas – Manager - Community Planning & Projects

Kevin Norwood – Manager - Swim Sport & Fitness

Sara McMahon – Manager – Business Assurance & Risk

Simon Brown – Central Leisure Manager (Remotely)

Jessica Richardson – Community Capacity Builder (Remotely)

Apologies / Leave of Absence

Apologies were received from Clr Gray, Clr Butler, Clr Kotlash, Elizabeth Tooley, Kristina Pejkovic and Martin Aicken.

Confirmation of the Minutes

RESOLVED (Roger Walker / David Goodman)

That the Minutes of the Shoalhaven Sports Board held on Wednesday 27 October 2021 be confirmed.

CARRIED

Declarations of Interest

Nil

Presentations

SB22.1 City Lifestyles Presentation - Overview of the Shoalhaven Sports Board

HPERM Ref: D22/82145

Jane Lewis – Director City Lifestyles provided a presentation to the meeting including an overview of the Shoalhaven Sports Board.

A copy of the presentation will be forwarded to the members for information.

SB22.2 Presentation - Governance - Brief Induction

HPERM Ref: D22/82152

Sara McMahon – Business Assurance & Risk Manager provided a presentation to the Board with an overview of the:

· Code of Conduct

· Code of Meeting Practice

· Delegations

· Declaration of Interests

A copy of the presentation will be forwarded to members for information.

SB22.3 NSW Office of Sport - Update

HPERM Ref: D22/86894

Catherine Campbell – representative from the NSW Office of Sport provided a verbal update regarding the:

- Illawarra Shoalhaven Sport and Active Recreation Plan

https://www.sport.nsw.gov.au/sites/default/files/2021-04/illawarra-shoalhaven-regional-sport-and-active-recreation-plan.pdf

A copy of the presentation provided by Catherine Campbell will be forwarded to the members for information.

Reports

SB22.4 Notification of Council Resolution - Shoalhaven Sports Board Re-establishment

HPERM Ref: D22/82182

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board receive the Notification of Council Resolution – Shoalhaven Sports Board Re-establishment report for information.

RESOLVED (Clr White / Craig Howsan)

That the Shoalhaven Sports Board receive the Notification of Council Resolution – Shoalhaven Sports Board Re-establishment report for information.

CARRIED

SB22.5 2022 NSW Aboriginal Rugby League Knockout - Event Update

HPERM Ref: D22/46650

Kevin Norwood – Manager - Swim Sport & Fitness addressed the meeting and advised that the 2022 NSW Aboriginal Rugby League Knockout was to be held in Bomaderry, however due to the work at Artie Smith Oval the event can no longer be held at that site. Staff have been consulting with many groups and have put forward a number of options including holding the event at Rugby Park.

Staff advised that new irrigation, drainage and floodlighting have been installed at Bomaderry.

Extensive upgrades at Rugby Park which include field extensions to enable full size NRL field games to be held at the site, in addition to car park works and the main access road. The works have commenced, however, there has been delays due to recent rain, delivery of material and due to COVID.

Jane Lewis – Director City Lifestyles added that when the works are complete at the above locations, the Shoalhaven will be home to a significant number of high quality venues.

Recommendation (Item to be determined under delegated authority):

That the Shoalhaven Sports Board endorse this report for information on the 2022 NSW Aboriginal Rugby League Knockout.

RESOLVED (Roger Walker / David Goodman)

That the Shoalhaven Sports Board endorse this report for information on the 2022 NSW Aboriginal Rugby League Knockout.

CARRIED

SB22.6 Nowra High School Sporting Fields - Council Direction for Termination of Licence

HPERM Ref: D22/54607

Kevin Norwood – Manager Swim Sport & Fitness addressed the meeting and advised that he had been in contact with the Principal and advised of Council’s intention to cease mowing the sporting fields located on the land at the rear of Nowra High School.

Clr White raised the point of the fields require repair and questioned whether it was Council’s responsibility and the cost to bring the fields up to standard prior to returning the fields back to DOE.

Staff advised that Council is able to assist with the ongoing interim maintenance.

Recommendation

That Council:

1. Make arrangements to advise the Director – NSW Department of Education of Council’s intention to terminate the current licence agreement over NSW Department of Education’s open space fields at the rear of Nowra High School, Moss Street, Nowra.

2. Redistribute annual savings ($20,000) from licence termination towards the maintenance and upkeep of Council owned and managed sporting assets.

REcommendation (Clr White / Roger Walker)

That Council:

2. Redistribute annual savings ($20,000) from licence termination towards the maintenance and upkeep of Council owned and managed sporting assets.

CARRIED

SB22.7 Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D22/84953

The members discussed the current status of the amenities block at the Pump Track at Shoalhaven Heads. It was noted that the design for the amenities block is almost finalised and will be receiving a cost estimate shortly.

A question was raised regarding whether a Cultural Assessment has been completed. Council Staff advised that the first step is a Review of Environmental Factors (REF) and depending on the result of the REF, that may trigger a further Cultural Assessment.

Clr White and members thanked staff for the detailed report.

Kathy Thomas advised that she will provide information in relation to the Aboriginal Impact Assessment Criteria and when that is triggered.

Recommendation (Item to be determined under delegated authority)

That Shoalhaven Sports Board accept the Current Projects Update report for information.

RESOLVED (Phill Newlyn / Craig Howsan)

That Shoalhaven Sports Board:

1. Accept the Current Projects Update report for information.

2. Receive information in relation to the Aboriginal Impact Assessment Criteria and when that is triggered for the amenities block at Shoalhaven Heads Pump Track.

CARRIED

SB22.8 Council Directed Projects - Policy Preparation

HPERM Ref: D22/87148

Recommendation (Item to be determined under delegated authority)

That the Sports Board:

1. Note the current Community Infrastructure Guidelines which provide information to groups seeking assistance with community driven infrastructure projects;

2. Support the establishment of a working group and nominate three (3) Sports Board members to work with representatives from the Community Planning and Projects Staff to consider an appropriate governance framework:

i. Insert Sports Board Member Name at meeting

ii. Insert Sports Board Member Name at meeting

iii. Insert Sports Board Member Name at meeting

3. The working party consider the current Community Infrastructure Guidelines and the requirement to develop a specific Policy for community groups to undertake work on behalf of Council on Council owned or managed land

4. A future report be received by the Sports Board with the recommended way forward with a draft document and governance framework to provide clear direction for our community.

RESOLVED (Clr White / Roger Walker)

That the Sports Board:

1. Note the current Community Infrastructure Guidelines which provide information to groups seeking assistance with community driven infrastructure projects;

a. David Goodman

b. Craig Howsan

c. Lucy Burgmann

4. Receive a future report with the recommended way forward with a draft document and governance framework to provide clear direction for our community.

CARRIED

General Business

SB22.9 Additional Item - Sussex Inlet - Pump Track - Flood Lighting Tennis Court

Roger Walker referenced the Notice of Motion which was raised last year on the Pump Track at Sussex Inlet, and the schedule for installation of floodlighting at the Tennis Courts. He asked whether grants are available for flood lighting at sporting fields and facilities.

Staff asked the Sport Board members to discuss with Council prior to applying for grants so assistance can be provided in the grant application process.

Staff advised that Council are developing comprehensive Asset Management Plans for their sporting assets.

REsolved (Roger Walker / David Goodman)

That the Shoalhaven Sports Board note that staff will submit a report to the Sports Board regarding floodlighting program/schedule for Sporting Fields and other Facilities.

CARRIED

There being no further business, the meeting concluded, the time being 7.03pm.

Mr David Goodman

CHAIRPERSON

Shoalhaven Sports Board – Wednesday 25 May 2022

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SB22.11 Sportsground Floodlighting - Replacement Schedule

HPERM Ref: D22/193520

Department: Community Planning & Projects

Approver: Kevin Norwood, Manager - Shoalhaven Swim Sport Fitness

Reason for Report

To advise Shoalhaven Sports Board regarding development of a preliminary floodlighting replacement schedule for Shoalhaven Swim Sport Fitness sportsgrounds and other facilities.

Recommendation (Item to be determined under delegated authority)

That the report regarding development of a Floodlighting Program / Schedule for Sporting Fields and other Facilities be received for information by Shoalhaven Sports Board.

Background

At its meeting held 9 March 2022, Shoalhaven Sports Board provided the following minute (SB22.9 - D22/133001):

“That the Shoalhaven Sports Board note that staff will submit a report to the Sports Board regarding floodlighting program / schedule for Sporting Fields and other Facilities.

Council’s Shoalhaven Swim Sport Fitness Department maintains 53 sporting precincts, of which, 45 have floodlighting systems.

Since 2020, Council has delivered four (4) new floodlight systems and upgraded seven (7) existing floodlight systems at Shoalhaven Swim Sport Fitness precincts. Council has also installed an additional floodlight pole to Nowra Showground.

A detailed floodlighting installation audit has recently been undertaken. Therefore, to accurately determine a Floodlighting System Replacement Schedule, a number of site-specific priorities must be considered – key points include:

· Safety rating

· Age of existing system

· Precinct usage levels

· Identification in Council’s current Development Program – Operational Plan

· Consideration of strategic plan for site

Table 1 – Projects Completed in Past 3 years
Site	Town	Floodlight Project	Year
Bomaderry Sporting Complex	Bomaderry	Upgrade of Existing System	2022
Ison Park Baseball Field	South Nowra	New System	2022
Culburra Tennis Courts	Culburra	Upgrade of Existing System	2022
Bernie Reagan Sporting Complex	North Nowra	New System	2022
Huskisson Sports Field	Huskisson	Upgrade of Existing System	2021
Francis Ryan Sports field	Sanctuary Point	Upgrade of Existing System	2021
Lighthouse Oval Top Fields	Ulladulla	Upgrade of Existing System	2021
Ulladulla Sports Park – Top Rugby League	Ulladulla	New System	2021
Frogs Holla Sporting Complex	Milton	Upgrade of Existing System	2021
Nowra Showground - Main Arena	Nowra	Additional Floodlight Pole Installation	2021
Nowra Showground - Added Area	Nowra	New System	2020
Berry Showground – Main Arena	Berry	Upgrade of Existing System	2020

Funded by internal capital works budgets, Special Rate Variations and successful external grant applications, Council has been successful in achieving the upgrades and new works detailed above in Table 1. These projects amount to the sum of $2,851,000 expended on behalf of the Shoalhaven community.

Halytech Floodlight Controller System

Commencing in 2018, Council implemented the Halytech Floodlight Illuminator Control System. The System has been rolled out to 37 controllers across 29 sites throughout Shoalhaven. The System enables user group members to control floodlights at their facility by use of the mobile phone text messaging system.

Each club has their own unique code for operating the System, which operates by means of a text message sequence being sent to a mobile phone number which controls the floodlights at the site of the club’s operation.

Future Work

Based on a risk audit by electrical staff in Council’s City Services department, the following projects have been identified for system upgrades. This table includes projects which are community-led with Council’s support.

In order to fund proposed future works, detailed below in Table 2, Council officers will be sourcing and submitting further grant applications to state and federal agencies on an ongoing basis, as opportunities arise.

It should be noted that the below prioritisation is dependent on available funding. The stated timeframes may also vary should the risk matrix change.

Table 2 - Proposed Future Projects
Site	Town	Floodlight Project	Year	Current Status
Ulladulla Tennis Courts	Ulladulla	Upgrade of Existing System	2022	Underway - commenced April 2022
Crookhaven Soccer Field	Culburra Beach	Upgrade of Existing System	2022 / 23	Delivery 2022 dependent on lead times for delivery of components
Kangaroo Valley Showground	Kangaroo Valley	Upgrade of Existing System	2023 / 24	Investigative work underway - grant funding being sourced
Thomson St Sporting Complex	Sussex Inlet	Upgrade of Existing System	2024 / 25	Investigative work underway - grant funding being sourced
Rugby Park	South Nowra	Upgrade of Existing System	2024 / 25	Investigative work underway - grant funding being sourced
Artie Smith Oval	Bomaderry	New System	2022 / 23	Works part of broader SCaRP development
Ison Park Field 1 (Main Field)	South Nowra	Upgrade of Existing System	Ongoing	Community driven project
West Street Oval	Nowra	Upgrade of Existing System	Ongoing	Community driven project

Community Engagement

Shoalhaven Swim Sport Fitness engages with the community via a number of avenues. Each sporting group may contact a Council Facilities Officer for direct dialogue regarding asset management and facility operation.

Shoalhaven Swim Sport Fitness hold twice-yearly sporting group workshop nights where user groups have an opportunity to meet with Council managers and staff. The workshops provide staff an opportunity to showcase forward planning, update current projects, detail maintenance programs and receive feedback from sports clubs regarding their facility in an open dialogue forum.

Council holds an annual Sports Grants Program which provides sporting groups with an opportunity to obtain ‘$2 for $1’ grant funding for a capital works project at their facility. Such a grant could be used for potential floodlighting upgrades. The grant is currently open to clubs for applications for 2022 / 23 financial year.

Policy Implications

There are no policy implications envisaged by this initiative.

Financial Implications

At present, floodlighting projects are funded primarily by state and federal grant opportunities and Special Rate Variation monies. Council’s capital works budget dedicated to active recreation enhancements may offer a limited scope for floodlight upgrades or forward planning. Council staff continue to apply for eligible grants for priority projects.

Risk Implications

Safety rating will be the foremost site-specific priority for consideration regarding development of a Shoalhaven-wide Floodlight System Replacement Schedule.

Shoalhaven Sports Board – Wednesday 25 May 2022

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SB22.12 Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D22/193955

Department: Shoalhaven Swim Sport Fitness

Approver: Kevin Norwood, Manager - Shoalhaven Swim Sport Fitness

Reason for Report

To provide a project update to Shoalhaven Sports Board on current projects under development by Council and recent grant funding applications submitted and successful grant funding applications.

Recommendation (Item to be determined under delegated authority)

That Shoalhaven Sports Board accept the Current Projects Update report for information.

Options

1. Adopt the Recommendations as written.

Implications: This will enable the Sports Board to be kept informed of projects.

2. Provide an alternative direction.

Background

The following is an update of current projects under development:

Summary of Work Program Projects Being Undertaken or in Development

Project

Comment

Irrigation & Drainage Construction

Projects Underway

· Finkernagel Oval Irrigation programmed for May 2022 completion.

· Bill Andriske Oval underway but put on hold until end of 2022 winter season.

Projects Delayed

· Crookhaven Park Rugby League, Lyrebird Park, and Callala Sportsground and Francis Ryan Oval drainage projects have been delayed until the end of the winter season 2022 due to the recent wet weather.

Floodlighting upgrades

Completed Projects

· Bomaderry Sporting has been completed.

Projects Underway

· Bernie Regan and Ison Park Baseball are underway but delayed by weather.

· Ulladulla Tennis Complex commenced.

Milton Showground Roads

Contract for these roads is due to be awarded in May 2022, with construction to commence shortly after.

Ulladulla Skatepark

The Ulladulla Skate Park detailed design package is scheduled for completion in July 2022. Upon completion of detailed design, Council will proceed to Tender for construction of the skate park.

Sanctuary Point Skatepark

Grant funding deliverables of over $124,000 from three grants:

· Community Safety Grant - $60,996

· Stronger Country Communities - $36,278

· Community Building Partnerships - $10,000

· Council contribution: $17,361

All works have been completed, including:

· Concreting

· Seating

· Covered Seating / Picnic area

· Retaining wall

· Exercise Equipment

· Basketball court re-sealed

· Bubbler

A celebration event was held in December 2021. Further funding allocated in the 2022 / 23 budget to complete landscaping works.

Milton Ulladulla Croquet Courts – Ulladulla Sports Park

Milton Ulladulla Croquet Committee (MUCC) have submitted a development application for clubhouse in March 2022. Club has committed $50,000 towards the new clubhouse however, green keeping fees, architectural fees, and DA costs are coming from that allocation.

Thurgate Oval Bomaderry

Council staff are continuing to work with Bomaderry Community Inc. for the delivery of a dog off leash area on Thurgate Oval. Contractor has been engaged.

Stage 1 is anticipated to be delivered during May 2022.

Rugby Park South Nowra – Grandstand replacement

Site establishment underway. Practical completion currently scheduled for September 2022.

Worrigee Equestrian Common

Shoalhaven Dressage Club are finalising project funding sources by March 2022. Construction pending.

Amenities building is near completion, estimated completion by end of May 2022.

Shoalhaven Community & Recreation Precinct (SCaRP)

Bomaderry Sporting Complex

A brief is being prepared for Architectural services for the detail design of the Northern section of the SCaRP project which will include:

· Pavilion (including indoor 50m 8 lane pool, offices, community spaces etc).

· Synthetic Athletics track

· Rugby League fields

· Lift and Change facilities

Artie Smith

· Construction has commenced with site hand over to contractor Joss Group in November 2021

· Demolition of existing amenities building completed prior to Christmas 2021.

· Bulk earth works have been completed, work on underground services has recently commenced.

· Sod Turning event held on the 10 February with funding bodies, Council and User groups.

Refurbishment of the Bomaderry Basketball Stadium and Integration with Shoalhaven Indoor Sports Centre

· Council endorsed Option 3 concept plan on 26 April 2022 – CL22.198. Design option 3 with extended footprint and sawcut roof has been endorsed and will progress to detailed design

· Conybeare Morrison (CM+) will work with Council Projects Major within the Community Planning and Projects team to prepare the DA/CC documentation and to lodge the Development Application.

NRL Aboriginal Knock Out Cup October Long Weekend 2022

· Venues for the event have been decided, Council staff continue to work closely with the event organiser and stakeholders.

· Preparation is underway at Bomaderry Sporting Complex and Rugby Park. Staff are working closely with sporting groups to manage fields allocations and minimise field interruptions to allow for field enhancements required for the event.

· Bomaderry Sporting Complex: Has recently been top dressed, undergone floodlighting system upgrade and had sub surface drainage installed. The fields have responded well to these upgrades.

· Rugby Park: Field 2 drain modification and field extension nearing completion. Piping installed and covered with compacted imported fill. Top soil has been spread, turf laying to follow by suitable contractor. Floodlight pole relocation and southern field extension to follow. Road widening, carpark grading and main field fence replacement currently out for quotation.

Bay & Basin Leisure Centre – Recreational Hub

· Council has awarded a contract to CO-OP Studio to undertake the design works – February 2022.

· Project Manager has been appointed – Anthony Meta.

· An inception meeting was held mid-March 2022. The architects are currently developing concept design options.

· Four early options have been developed.

The architects will design extensions to the indoor leisure centre with:

· Learn to swim pool.

· Improvements to existing facilities and amenities.

· Extension of gym.

· 24 hr access to gym.

· Inclusion of community spaces, indoor play.

Outdoors will include:

· Addition of netball courts.

· Improvements to existing sporting amenities.

· Carparking, landscaping etc.

Paringa Park – Non-Motorised Water Sports Precinct

Council has received notification from Crown Lands in relation to the Sea Scouts tenure and will now come under Council Control and Management.

Further development of the precinct will be informed and in-line with the Nowra River Foreshore Development.

Boongaree

· Stage 1 works are now completed, and the Boongaree Rotary Nature play park was officially opened in January 2022. It is currently in 12-month defect liability period. A staff member has been allocated to the Precinct full time 5 days a week and a roving cleaning crew on weekends.

· Stage 2 and 3 – Pump Track and Skatepark. Construction works construction will in June. Work will include demolition of the old skate park.

· Stage 4a – Netball Courts & Cricket Nets commenced. Scheduled for completion September 2022.

· Stage 4b - Reconciliation Garden is currently in concept design phase.

· Stages 5 - 7 are in detail design development phase. These stages include a further 170 space car parking for cars, coaches, and RV’s. This is progressing to the detailed design stage and is integrated with other elements of the park. It is not possible to fast track the car parking in isolation to other aspects of the park.

· Boongaree Stage 6 - Dog Fenced Off Leash Area (FOLA) is in the final stages of concept design.

· Staff are investigating alleviating short term car parking constraints until final stages of car parking are able to be delivered. This includes reopening consultation of car parking along North St to the west of Alexandra St intersection and fast-tracking final section of Stage 1 carpark.

Showground Stimulus Grant Funding – NSW Resilience

$1,075,605 secured

Full funding awarded is listed at bottom of report. All projects completed, or updates given here:

· Round 1:

o Construction for Milton Showground amenities building underway with completion expected July 2022.

· Round 2:

o Funding has been announced, to a total of $153,586 across 4 showgrounds.

o Solar power and batteries at 4 showgrounds to be delivered and underway.

· Round 2A:

o Berry Showground Pavilion is currently being painted.

o Underfloor insulation at Kangaroo Valley Hall has recently been completed.

o Kangaroo Valley Showground Carpark upgrade is currently at detailed designed.

o Awaiting quotes for Milton Showground Cattle Yards and Stadium Shutters.

Frogs Holla – Reserve Upgrades

Drainage scheduled for 2022 / 23 financial year.

Original Bomaderry Basketball Stadium

· Council endorsed Option 3 concept plan on 26 April 2022 – CL22.198. Design option 3 with extended footprint and sawcut roof has been endorsed and will progress to detailed design

· Conybeare Morrison (CM+) will work with Council Projects Major within the Community Planning and Projects team to prepare the DA/CC documentation and to lodge the Development Application.

Jerry Baily Oval

New amenities building to be tendered in July 2022.

Park Road Netball Courts - Nowra

Tendering for delivery in the 2022 / 23 financial year budget.

Generic Plans of Management – Sportsgrounds

Council is continuing to prepare Generic Plans of Management for Sportsgrounds. The deadline for having plans adopted under the Crown Lands Management Act 2016 by 30 June 2021 has been removed.

Council have reported the draft Plans of Management to Council and received endorsement to proceed to public exhibition. The Plans of Management are currently with the Minister, seeking their approval to proceed to exhibition.

Lighthouse Oval Storage Shed Repairs

Repairs to damaged wall of cricket storage / curator shed completed.

Online Booking System

· Camping module is in development to provide online camping bookings for showgrounds. Looking at adding Huskisson Tennis Courts and Lake Conjola Tennis Courts.

· Fees and Charges Review is in progress to enable simplified transition to online bookings.

· Consultation with Management Committees to activate online bookings at all sportsgrounds and showgrounds is continuing.

· Training is currently underway with staff and Management Committees.

· Full transition to online bookings scheduled for end of June 2022.

WHS Manual Inductions

The remaining Management Committee inductions will roll out this financial year by the appropriate Facility Officers.

Management Committee Workshops

Workshops for showground and sportsground Management Committees have been coordinated by Shoalhaven Swim | Sport | Fitness.

Workshops for Community Halls / Centres that do not have sportsgrounds (or only 1 tennis court), will be coordinated by Assets and Works Directorate in future.

Sports Grants Program

Sports grants applications were received June 2021, approved October 2021 and projects are underway with several already complete. Expecting completion for most projects this financial year.

Financial Statement and Subsidy Applications

New processes have been reviewed and Capital Budget Requests submitted for adoption for 2022 / 23 financial year.

Ulladulla Sports Park Master Plan

Community consultation for the Master Plan has been completed. The results of the consultation are now being incorporated into a draft Master Plan which will be reported to Council in May 2022 for approval and then proceed to public exhibition.

Berry Showground Master Plan

Gondwana Consulting have completed a draft Berry Showground Master Plan. The draft Master Plan is being reported to Council in June 2022 to be placed on exhibition.

Nowra Showground Master Plan

Council had completed a draft Nowra Showground Master Plan. The draft Master Plan is being reported to Council in May 2022 to be placed on exhibition.

Department of Education Memorandum of Understanding

Council has entered into a MoU with the Department of Education to look at ways we can share spaces and work together to develop opportunities for sport and community use. This is an ongoing scheduled meeting with the Department.

Grants

Staff have been pro-active in preparing and submitting grant funding applications aligned with Council’s strategic priorities.

Community Led Projects requiring landowners’ consent have been reviewed and where supported, letters of in principle support have been prepared.

The table below provides a summary of applications, their current status, funding sought, funding received and Council’s and / or community contribution, along with the status of the works.

Funding Program	Projects Submitted	Funding Sought	Status	Comment
Showground Stimulus Round 2	Nowra Showground – Solar power and battery, plus generator connection	$28,234	Successful	Works underway
Showground Stimulus Round 2	Berry Showground – Animal Nursery – replace existing building removing internal pillars	$76,282	Successful	Design Works underway
Showground Stimulus Round 2	Berry Showground Replace Roof Pavilion	$46,420	Successful	Not commenced – additional funding requested for 2022 / 23 Funds diverted to paint the pavilion and replace youth hall roof
T20 Cricket Fund	Berry Sporting Complex (Boongaree) Practice Cricket Nets X 4	$35,000	Successful	Works underway
Showground Stimulus Round 2A	Berry Showground External paint - Pavilion	$20,780	Successful	Works completed
Showground Stimulus Round 2A	Kangaroo Valley Showground – Under floor insulation KV School of Arts Hall	$29,210	Successful	Works completed
Showground Stimulus Round 2A	Nowra Showground – Replace Committee room kitchen cabinets oven and cooktop	$25,667	Successful	Works completed
Showground Stimulus Round 2A	Nowra Showground – Woodchop Arena safety fencing	$10,909	Successful	Works completed
Showground Stimulus Round 2A	Milton Showground – Repair cattle yard fencing	$32,043	Successful	WIP
Showground Stimulus Round 2A	Milton Showground – Replace louvre windows – Southern Basketball Stadium	$33,125	Successful	Works pending
ACIF (Australian Cricket Infrastructure Fund)	Berry Sporting Complex (Boongaree) Practice Cricket Nets X 4	$30,000	Successful	Works underway
Crown Land Improvement Fund	Culburra Beach Tennis Courts – resurface Courts, install picnic table and shelter	$8,000	Successful	All complete besides picnic table
Crown Land Improvement Fund	Nowra Showground PA System	$89,689	Successful	Works completed
Crown Land Improvement Fund	Milton Pony Club – tree works	$15,000	Successful	Works completed
Regional Sport Facility Fund	Bernie Regan Sporting Complex – Floodlights	$306,000	Successful	Works underway
Regional Sport Facility Fund	Ison Park – Baseball floodlighting	$305,000	Successful	Works underway
Club Grants 3	Shoalhaven Tennis Association – Court resurfacing	$300,000	Unsuccessful	SSF has submitted high priority capital request for 2022 / 23
Club Grants 3	Nowra Croquet Club – development of croquet courts	$300,000	Provided	Provided letter of support
Stronger Country Community Fund	Park Road Netball – redevelopment of courts		TBD	Provided a letter of support
Club Grants 3	Vincentia Sailing Club – development of new clubhouse at Plantation Point Reserve	$700,000	TBD	Provided letter of support
Club Grants 3	MUDTA – lighting	$100,000	Unsuccessful	Funding obtained from alternate grant program
Local Roads & Community Infrastructure Round 1	Ulladulla Tennis Complex Floodlight upgrade	$180,000	Successful	Works underway
Local Roads and Community Infrastructure Rounds 2	Lake Conjola Community Hall Grounds (fence and wall), Painting	$30,000.00	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Milton Village Pool Shelters	$20,000.00	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Nowra Aquatic Park Cabana Shelters and Solar (PV) System	$60,000.00	Successful	Works underway and Solar’s complete
Local Roads and Community Infrastructure Rounds 2	Ulladulla Leisure Centre Covered deck	100,000.00	Successful	Works programmed for completion by June 2022.
Local Roads and Community Infrastructure Rounds 2	Ulladulla Sea Pool Fencing and Pathways	$95,000.00	Successful	Works completed
Local Roads and Community Infrastructure Rounds 2	Nowra Showground Pavilion painting	$150,000.00	Successful	Tender evaluation underway.
Local Roads and Community Infrastructure Rounds 2	Nowra Showground Pavilion Landscaping	$170,000.00	Successful	Tender evaluation underway.
Local Roads and Community Infrastructure Rounds 2	Crookhaven Sports Park Subsoil drainage	$110,000.00	Successful	Deferred
Local Roads and Community Infrastructure Rounds 2	Ulladulla Tennis Complex Floodlight upgrade	$220,000.00	Successful	Works underway
Local Roads and Community Infrastructure Rounds 2	Milton Showground Upgrading of roadways	$400,000.00	Successful	Tender evaluation underway
NSW Government Multisport facility Fund	Bongaree – Stages 5 & 7 Junior Sports field and Senior Sports fields (with associated carparking) Berry	$1,821,398	TBD	Submitted February 2022
NSW Government Multisport facility Fund	Ulladulla Sport spark – All wheels skatepark	$1,500,000	TBD	Submitted February 2022
NSW Government Open Spaces Program	Marriott Park Playground	$500,000	TBD	Submitted March 2022

Financial Implications

These projects are progressing with funding provided as part of the 2021 / 22 and also 2022 / 23 Delivery Program & Operational Plan. Additional funding requirements will be sourced through grant funding opportunities where available or reported to Council as part of the project update / approval process, or via quarterly budget reviews.

The capital investment and improvement in facilities raise the standard of Council facilities. Maintaining facilities at these levels requires commensurate funding within operational budgets to ensure the facilities remain fit for purpose. Additional operational funding bids have been submitted as part of the draft budget planning process for consideration.

Sports Grants Program

Grant recipients from previous round have been advised and distribution of funding is being processed.

The applications program for 2021 / 22 are included in the business paper for this meeting.

Shoalhaven Sports Board – Wednesday 25 May 2022

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SB22.13 Shoalhaven Heads Pump Track - Aboriginal Heritage Assessment Criteria

HPERM Ref: D22/189878

Department: Community Planning & Projects

Approver: Kevin Norwood, Manager - Shoalhaven Swim Sport Fitness

Attachments: 1. Due Diligence Code of Practice for the Protection of Aboriginal Objects in New South Wales ⇩

Reason for Report

To update the Shoalhaven Sports Board on Aboriginal Heritage Assessment Criteria, and legislative requirements in relation to the amenities block at the Shoalhaven Heads Pump Track.

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board receive this report for information on Aboriginal Heritage Assessment Criteria, and legislative requirements in relation to the amenities block at the Shoalhaven Heads Pump Track.

Options

1. Receive the report for information.

Implications: The Shoalhaven Sports Board will be informed and updated on Aboriginal Heritage Assessment Criteria and requirements relating to the Shoalhaven Heads Pump Track.

2. Request more information.

Implications: Further investigations will be undertaken with the Shoalhaven Sports Board providing direction on information to be provided.

Background

At the Shoalhaven Sports Board meeting on 9 March 2022, the following resolution was made (SB22.7):

That Shoalhaven Sports Board:

1. Accept the Current Projects Update report for information.

2. Receive information in relation to the Aboriginal Impact Assessment Criteria and when that is triggered for the amenities block at Shoalhaven Heads Pump Track.

In relation to part 2 of the above resolution, the following information is provided to the Shoalhaven Sports Board.

Information Provided to the Shoalhaven Sports Board

Shoalhaven Heads Pump Track

At Council’s Ordinary Meeting on 28 May 2019, it was resolved to give in-principle approval to seal the existing dirt pump track at Shoalhaven Heads with asphalt. As part of the in-principle approval process, consultation and relevant assessments were undertaken, including community consultation, Native Title Assessment and a Review of Environmental Factors.

Amenities Block Investigations

A Native Title assessment was prepared for the Jerry Bailey single amenities proposal, which was completed in 2020 by Council staff in the City Services Directorate. A Native Title assessment for the double amenities proposal was also undertaken in December 2021 and submitted to Council’s Native Title Manager for referral to Native Title Service Provider for Aboriginal Traditional Owners in New South Wales and the Australian Capital Territory (NTSCORP).

Native Title Assessment Criteria

Native Title is the recognition of the traditional and customary rights and interests Aboriginal people have in land and water. The requirements to undertake a Native Title assessment is the undertaking of works, or the allowing of an Activity on Crown Land or other places where Native Title has not been extinguished, such as National Parks.

When works, or an Activity are likely to affect Native Title, an assessment has to be made by the entity affecting Native Title and submitted to Council’s Native Title Manager for review and subsequent action. Following this initial process, generally a 28 day notification and comment invitation to NTSCORP applies if structures were placed on the land. Native Title assessments are generally made internally by Council officers.

The assessment is done on a standard Council form and generally requires:

· A description of the proposal;

· location details; and

· justification as how it is a permissible ‘future act’ described under various subsections of the Commonwealth Native Title Act 1993.

On occasions, a proposal doesn’t come under any future act prescriptions and cannot legally proceed. Once Council’s Native Title Manager has actioned the assessment, the Activity can be considered a valid act, and can proceed.

Aboriginal Heritage Impact Assessment Criteria

Under the requirements to complete a Review of Environmental Factors and Environmental Due Diligence Assessment, the following triggers apply for undertaking an Aboriginal Heritage Impact Due Diligence Assessment are:

· Section 5.5 and 5.10 of the Environmental Planning and Assessment 1979

· Section 171(2)(e) of the Environmental Planning and Assessment Regulation 2021

· And to avoid offences listed under Section 86 of the NSW National Parks and Wildlife Act 1974 relating to harming or desecrating Aboriginal objects and Aboriginal places

The Due Diligence Code of Practice for the Protection of Aboriginal Objects was prepared by the NSW State government to provide a defence to prosecution under Section 86 of the National Parks and Wildlife Act 1974. If this code of practice was followed there would be a defence if unrecorded or unexpected objects were later harmed.

A key process in the due diligence process is undertaking a check on the Aboriginal Heritage Information Management System (AHIMS). Further details on the detailed process are provided in Attachment 1, being the Due Diligence Code of Practice for the Protection of Aboriginal Objects in New South Wales. Processes to follow if any unexpected objects or ancestral skeletal remains are uncovered are written into the assessments such as stop work and notification requirements written into REFs. Generally due diligence assessments are undertaken by Council staff who are knowledgeable and experience in the code of practice process and have access to AHIMS.

An Aboriginal Heritage Impact Permit (AHIP) is required when an Activity, proposed works or development will harm an Object and/or site. Any heritage investigations relating to AHIP applications are undertaken by qualified specialist heritage consultants. Obtaining an AHIP can take up to a year or more.