Agenda of Inclusion & Access Advisory Group

Minutes of the Inclusion & Access Advisory Group

Meeting Date: Monday, 14 December 2020

Location: Council Chambers / Microsoft Teams

Time: 11.00am

The following members were present:

Clr Patricia White – Chairperson

Clr Nina Digiglio – left at 11.37am

Mr Theo Bagou – (Remotely)

Mr Arthur Ball

Ms Nola Stephens

Ms Annette Pham – (Remotely)

Mr Chris Mitchell

Ms Kylie Knight – (Remotely)

Mr Frederick Oberg – (Remotely)

Mr Michael Paine - Senior Community Development Officer

Others present:

Susan Edwards – Unit Manager – Community & Recreation

Colin Wood – Section Manager – Building & Compliance

Peter Herald – Buildings & Operations Manager

Hayden Fineran – Community Development officer

Apologies / Leave of Absence

Apologies were received from Andrea Wallace, Grace Kennedy, Penelope Espinoza Hallett, Lesley Zandstra, Leonie Dippel, Jackie Kay and Bill Deaves.

Clr White, welcomed all members back and Frederick Oberg new member.

Confirmation of the Minutes

RESOLVED (Theo Bagou / Kylie Knight)

That the Minutes of the Inclusion & Access Advisory Group held on Monday 17 August 2020 be confirmed.

CARRIED

Declarations of Interest

Nil

Reports

IA20.7 Australian Building Code Board - Mandatory Access Levels for Housing - Consultation Submission

HPERM Ref: D20/471426

Staff addressed the meeting and advised that due to timing the Working Group was unable to submit a response to the ABCB on the mandatory access levels.

Leading on, it was determined that the Working Group would provide a response to the Australian Building Codes Board Regulation Impact Statement (RIS) on mandatory access levels of housing in the National Construction Code.

The Working Group met remotely and provided a draft response (Attached to the report).

Staff and Councillors thanked Kylie Knight and Annette for their contribution to forming a response on the Regulation Impact Statement.

Recommendation (Item to be determined under delegated authority)

That the Inclusion and Access Advisory Group receive the Australian Building Code Board - Mandatory Access Levels for Housing - Consultation Submission report for information.

RESOLVED (Kylie Knight / Annette Pham)

That the Inclusion and Access Advisory Group receive the Australian Building Code Board - Mandatory Access Levels for Housing - Consultation Submission report for information.

CARRIED

IA20.8 Consultation Plan - Review of NSW Disability Inclusion Plan

HPERM Ref: D20/525191

Staff addressed the meeting and advised that the NSW Disability Inclusion Plan is currently being reviewed. The community consultation was open from 4 November to 4 December 2020.

Community Development team made a staff submission, information contained in the report.

Recommendation (Item to be determined under delegated authority)

That the Inclusion & Access Advisory Group receive the report on the Consultation Plan – Review of NSW Disability Inclusion Plan report for information.

RESOLVED (Kylie Knight / Arthur Ball)

That the Inclusion & Access Advisory Group receive the report on the Consultation Plan – Review of NSW Disability Inclusion Plan report for information.

CARRIED

IA20.9 Disability Inclusion Action Plan - Annual Report & Review

HPERM Ref: D20/525400

Staff addressed the meeting and advised that the information contained in the report has 2 parts, being the DIAP Annual Report and the DIAP Review.

The Annual Report includes the actions that have been completed, commenced and those that have not started. The remaining (not started actions) will be reviewed in the DIAP review.

The DIAP Review consultant engagement and relevant EOI period closed 3 December 2020. Staff will work with the members through workshops, surveys and providing feedback.

Nola Stephens raised the issue of public transport, community transport and taxi’s in the area. Staff suggested that the documentation open for comment at the moment be sent to Nola for information. Clr Digiglio suggested that staff provide support to Nola Stephens to assist her in formalising an online submission.

Frederick Oberg suggested a hop on/off bus that targets hot spot shopping areas. Mr Oberg also suggested that Council conduct an audit of all beach access points in the Shoalhaven and grade them to determine which beach access is satisfactory and which access points require improving. It is not clear on Council’s website where the accessible beach access points are.

Staff responded and advised that in relation to the hop on/off bus, Council often advocates to private companies for improving public transport services. Susan Edwards advised she will follow up with Natural Resources regarding beach access points and Council’s audit. Susan will provide feedback to the Committee.

Recommendation (Item to be determined under delegated authority)

That the Inclusion & Access Advisory Group:

1. Receive this report on the Disability Inclusion Action Plan Annual Report and Action Plan Review for information.

2. Take part in the formal Action Plan Review of Council’s Disability Inclusion Action Plan during the community consultation period, making comment on the draft document before the Action Plan Review is adopted by Council.

RESOLVED (Kylie Knight / Frederick Oberg)

That the Inclusion & Access Advisory Group:

1. Receive this report on the Disability Inclusion Action Plan Annual Report and Action Plan Review for information.

CARRIED

IA20.10 Update on Actions - December 2020

HPERM Ref: D20/512950

Note: Clr Digiglio left the meeting during discussion of the Action Table.

Staff addressed the meeting and advised the following in relation to the Actions List report:

· IA19.5 – Action remains open

o The committee discussed implementing an annual training and development program, this will be a new recommendation.

· IA19.21 – Council have been working with the owner and Strata Manager, it was suggested by staff that Council meet with them again with the Councillors. Colin Wood advised that he would arrange another meeting with Councillors and the Strata Manager regarding the Section 4.55 application. Clr White advised she will work with Colin on the matter.

· IA19.30 – completed and recommended to be removed

· IA19.52 – completed and recommended to be removed

· IA20.5 – completed and recommended to be removed

o Chris Mitchell addressed the meeting in relation to peninsula toilets and Changing Places. Peter Herald responded and received Mr Mitchell’s response.

o Colin Wood advised that he would work with Susan Edwards and come back to the Committee regarding the % of use and whether it is mandatory in the building code. He also advised that a possible way forward is to make an application for a proposal for change, and that he would come back to Mr Mitchell in relation to this. Colin also requested from Mr Mitchell that he provide the statistics he addressed.

· IA20.6 – Action remains open

Recommendation (Item to be determined under delegated authority)

That:

1. The Inclusion & Access Advisory Group receive the Update on Actions report for information.

2. The following actions be noted as completed and removed from the Action Table:

a. IA19.30 - Additional Item - Working Group Formation - Mandatory Access Levels for Housing - ABCB – Submission

b. IA19.52 - Additional Item - Noah's Challenge - Inclusion & Access Advisory Group Stall - Report Request

c. IA20.5 - Lift & Change Facilities Masterplan Adoption - RMS - Princes Hwy New Facilities - Extra Toilet Design Investigation - Building Code - AS1428 Toilet

d. IA20.6 - Update on Action - August - Promotion / Engagement Working Group Formation

RESOLVED (Arthur Ball / Kylie Knight)

That:

1. The Inclusion & Access Advisory Group receive the Update on Actions report for information.

2. The following actions be noted as completed and removed from the Action Table:

a. IA19.30 - Additional Item - Working Group Formation - Mandatory Access Levels for Housing - ABCB – Submission

b. IA19.52 - Additional Item - Noah's Challenge - Inclusion & Access Advisory Group Stall - Report Request

c. IA20.5 - Lift & Change Facilities Masterplan Adoption - RMS - Princes Hwy New Facilities - Extra Toilet Design Investigation - Building Code - AS1428 Toilet

d. IA20.6 - Update on Action - August - Promotion / Engagement Working Group Formation

CARRIED

IA20.11 Fencing - Plantation Point Park Liberty Swing - Playground Design (whole of Shoalhaven)	HPERM Ref: D20/543324
Annette Pham addressed the meeting, the Committee held a discussion in relation to this matter.
Recommendation That: 1. The fencing be removed and new fencing at half the height be installed. 2. Council include a member of the Inclusion and Access Advisory Group in reviewing the designs submitted by those tendering for the design and installation of the playgrounds in the Shoalhaven before the proposed plans go out to the community for comment on the get involved page.
REcommendation (Clr White / Theo Bagou) That: 1. Council receive report for information; 2. The fence height remains unchanged due to the manufacturers requirements that the fence surrounding the Liberty Swing must be 1500mm. For: Clr White, Theo Bagou, Arthur Ball, Nola Stephens, Chris Mitchell, Kylie Knight and Frederick Oberg. Against: Annette Pham CARRIED

IA20.12 Holiday Haven White Sands Caravan Park - New Glamping Cabins & other Cabins - Accessibility - Adult Change Facilities (all Tourist Parks)	HPERM Ref: D20/543398
Annette Pham addressed the meeting, the Committee held a discussion in relation to this matter.
Recommendation That Council: 1. Remove the steps and install a ramp to enter the new glamping tents and other cabins at White Sands Caravan Park 2. When building new cabins in Council Owned Caravan Parks make them all fully accessible 3. Build one adult change facility in each council owned caravan park.
REcommendation (Arthur Ball / Nola Stephens) That the Inclusion and Access Committee request that: 1. Council receive this report for information. 2. Holiday Haven Tourist Parks consider the research carried out by Simon Darcy, Bruce Cameron & Shane Pegg – “Accessible tourism and sustainability: a discussion and case study” in the 10-year planning for Holiday Haven parks across the Shoalhaven. CARRIED

IA20.13 New Playground - Moona Moona Creek Huskisson - Softfall - Playground design (whole of Shoalhaven)	HPERM Ref: D20/543455
Annette Pham addressed the meeting, the Committee held a discussion in relation to this matter.
Recommendation That Council 1. Increase the amount of softfall coverage on the playground so people with disabilities can access the play equipment. 2. Allow a member of the Inclusion & Access Advisory Group to review plans before going out to tender.
REcommendation (Clr White / Arthur Ball) That the Inclusion and Access Committee request that Council: 1. Receive this report for information. 2. Authorise a staff representative from the Inclusion and Access Committee is invited to sit on future playground assessment panels, providing advice on accessibility. CARRIED

GENERAL BUSINESS

IA20.14 Additional Item - Consider Annual Disability Awareness Training Program for Councillors and Staff

During discussion on the Action table Item (IA20.10) the committee discussed the importance of regular training and awareness for councillors and staff. This matter related to Item IA19.5 / MIN19.123.

REcommendation (Annette Pham / Kylie Knight)

That the Inclusion and Access Advisory Group request that the CEO consider an Annual requirement for Disability Awareness Training for Councillors and Staff.

CARRIED

It was noted by Mr Frederick Oberg, that he authorises his email address to be shared with other IAAG members.

There being no further business, the meeting concluded, the time being 12.43pm.

Clr Patricia White

CHAIRPERSON