Rural Fire Service Strategic Planning Committee
Meeting Date: Thursday,
15 February, 2018
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time:
6.00pm
Please note: Council’s
Code of Meeting Practice permits the electronic recording and broadcast of the
proceedings of meetings of the Council which are open to the public. Your
attendance at this meeting is taken as consent to the possibility that your
image and/or voice may be recorded and broadcast to the public.
Agenda
1. Apologies
2. Confirmation of Minutes
· Rural
Fire Service Strategic Planning Committee - 30 November 2017..................... 1
3. Reports
RF18.1........ RFS Infrastructure Preface........................................................................... 11
RF18.2........ Other RFS Infrastructure Projects................................................................ 13
RF18.3........ Kangaroo Valley Station Additions............................................................... 16
RF18.4........ Shoalhaven Heads Extensions.................................................................... 18
RF18.5........ Kioloa Station Extensions............................................................................. 20
RF18.6........ IEMC "Pad Mount" Transformer................................................................... 22
RF18.7........ Tabourie Station Extensions........................................................................ 23
RF18.8........ Broughton Vale / Berry Rural Fire Station.................................................... 24
RF18.9........ Currarong Station Additions......................................................................... 73
4. General Business
RF18.10...... Work Health & Safety (WH&S)
RF18.11...... Code of Conduct
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
ii
|
Membership
Clr Mitchell Pakes – Chairperson
Clr Mark Kitchener
Clr Jo Gash
Mr Russ Pigg or nominee (Mr Paul Keech)
Mr Mark Williams
Mr Paul Gooey
Ms Jennifer Lawther (Alternate TBA)
Mr Andrew Fielding (Alternate – Mr
Bob Johnston)
Mr Vic Walker (Alternate – Ms Jacqui
Cox)
Mr Martin Gaffey (Alternate – Mr Ron
Rollinson)
Mr Paul Gleeson (Alternate – Mr Geoff
Phillips)
Mr John Ashton (Alternate – TBA)
Mr Bill Bean (Alternate – TBA)
Mr Chris Baseler or nominee
Quorum - Five (5)
Objectives:
To advise Council on issues of a strategic
and policy nature relating to the operation of the Rural Fire Services having
regard to the following:
·
That the core communication between brigades and
Fire Control Officer on operational issues be raised through the Group Officers
utilising the committee structure.
·
All issues be raised through Fire Control so
that statutory matters can be resolved immediately.
·
Policy matters raised can be referred to the
Strategy and Assets Committee through the General Manager so that statutory
matters can be resolved.
·
That the Strategic Planning Committee be
developed as the body advising Council on Rural Fire Service policy issues
Minutes of the Rural Fire Service Strategic Planning Committee
Meeting Date: Thursday,
30 November 2017
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 6.00pm
The following members
were present:
Clr Mitchell Pakes -
Chairperson
Clr Mark Kitchener
Mr Mark Williams –
District Manager, Shoalhaven Rural Fire Service
Mr Paul Gooey
Ms Jennifer Lawther
Mr Andrew Fielding
Mr Martin Gaffey
Mr Paul Gleeson
Mr John Ashton
Mr Peter Knill –
Acting Director Assets & Works
Others present:
Clr Patricia White
Ms Megan Birmingham
– Shoalhaven City Council
Ms Lynda Ho –
Shoalhaven City Council
Mr Michael Strachan
– Shoalhaven City Council
|
Apologies / Leave of Absence
|
Apologies
were received from Messrs Bill Bean, Paul Keech, Ron Rollinson and Vic
Walker.
The
Committee welcomed Clr Mitchell Pakes, incoming Chairperson and Mr Peter Knill,
Acting Director, Assets & Works (for Mr Paul Keech).
At its meeting on 29
September 2017, Council appointed Clr Mitchell Pakes (Chairperson), Clr Joanna
Gash and Clr Mark Kitchener to the Committee.
|
Confirmation of the Minutes
|
|
RESOLVED (Andrew Fielding / Paul
Gooey)
That
the Minutes of the Rural Fire Service Strategic Planning Committee held on
Thursday 11 May 2017 be confirmed.
CARRIED
|
Clr Mitchell Pakes – All reports –
significant non pecuniary interest declaration – Member of the RFS
– remained in the room and did not take part in discussion or vote.
Reports
|
RF17.24 Proposed
Dates for Meetings in 2018
|
HPERM Ref:
D17/383909
|
|
Recommendation (Item to be determined under
delegated authority)
That the Committee adopt the
proposed meeting dates for 2018.
|
|
RESOLVED
(Mark Williams / Jennifer Lawther)
That the Committee adopt the
following meeting dates for 2018:
1.
5.30pm Thursday 8 February
2.
5.30pm Thursday 10 May
3.
5.30pm Thursday 9 August
4.
5.30pm Thursday 8 November
CARRIED
|
|
RF17.25 RFS
Infrastructure Preface
|
HPERM Ref:
D17/359762
|
|
Recommendation (Item to be determined under
delegated authority)
That the Committee recieves the
report for information.
|
|
RESOLVED
(Mark Williams / Paul Gooey)
That the Committee recieves the
report for information.
CARRIED
|
|
RF17.26 Other
RFS Infrastructure Projects
|
HPERM Ref:
D17/359833
|
|
Status of Infrastructure
projects
The following projects will remain in the Shoalhaven
Strategic Capital Expenditure Program, but were unfunded:
Training/Logistics/SMSS Facility (TLSF); Wandandian Station extensions; Basin
View Station extensions; Conjola Station extensions; Beaumont Station
extensions, and Huskisson Station extensions.
Manyana Brigade
The Bendalong/Cunjurong Point brigades had been
amalgamated and the inaugural Manyana RFB Annual General Meeting was held on
18 October 2017. The Fire Control Officer was pleased to see the new
brigade “getting on with it”. Mr Paul Gleeson and both
brigades were thanked for facilitating the amalgamation process.
2017/18 RFFF Allocation
Although the funding
allocation had occurred some time ago the outcome hadn’t been reported
due to a meeting being cancelled and another being rescheduled.
It was highlighted that:
·
A bid for $300,000 for a new “Pod” Logistics
vehicle had been unsuccessful. The Fire Control Officer would try to
get the item into the budget for the mid or following year;
·
Approximately $2 Million had been carried over for
infrastructure projects, and
·
A bid for approximately $1,000,000 was unsuccessful due to a
lack of expenditure of current allocation of $2 Million.
Staff Movements
The Committee requested a letter be written to James
Morris thanking him for his service and congratulating him on his new
appointment.
Joshua Gregory will be joining
the RFS, commencing 15 January 2018, having been a member of the Culburra RF
brigade and an air force fire fighter.
|
|
Recommendation (Item to be determined under
delegated authority)
That the Committee receives the
report for information.
|
|
RESOLVED
(Mark Williams / Paul Gooey)
That the Committee writes a
letter to James Morris thanking him for his service and congratulating him on
his new appointment.
CARRIED
|
|
RESOLVED (Mark Williams / Martin
Gaffey)
That the Committee receives the
report for information.
CARRIED
|
|
RF17.27 IEMC
92 Albatross Road, South Nowra Master Plan
|
HPERM Ref:
D17/359848
|
|
Frustration was expressed at the length
of time taken to secure the subdivision of the Dog Track Road as a public
road and access point for the IEMC. It was noted that :
- The Fire
Control Officer disagreed with the statement in Council’s report
that “The delay in resolving the road status is not impacting on
RFS operation”. Fire trucks routinely used the Dog Track
Road, sometimes in emergency situations. It was queried if Council would
provide an assurance and accept liability in the event of an accident.
- Michael
Strachan advised practical access was currently available to fire trucks
via the Dog Track road. There was a difference between practical
and legal access. There were many roads in the Shoalhaven that did
not follow the legal alignment.
- The FCO noted that the recently awarded DA for the
SLS facility shows access through the West Nowra RFB Station carpark,
and stated that this is not acceptable or practical and in reality, they
too will ultimately need to use Dog Track Road.
- Council had the option of
negotiating with Crown Lands to have the land dedicated as a public road
or compensating Crown Lands for the land. Clr Pakes undertook to
take the matter up with Business & Property.
|
|
Recommendation (Item to be determined under
delegated authority)
That Council report to the Committee
the status of the sub division of “Dog Track Rd” and pursue this
to completion as a matter of priority.
|
|
RESOLVED
(Mark Williams / Andrew Fielding)
That Council report to the
Committee the status of the sub division of “Dog Track Rd” and
pursue this to completion as a matter of priority.
CARRIED
|
|
RF17.28 West
Nowra Rural Fire Station
|
HPERM Ref:
D17/359877
|
|
The Fire Control Officer
disagreed with the statement in Council’s report that “Timing of
this project [IEMC pad mount transformer] is not impacting on operation of
the Brigade premises”. The RFS were currently operating from a
temporary supply and could not use the air conditioner, 3 phase power and
washing machine
|
|
Recommendation (Item to be determined under
delegated authority)
That Council expedites the installation and connection of
the Pad Mount transformer and connection of permanent power to the WNFS so as
all electrical installations can be utilised.
|
|
RESOLVED
(Mark Williams / Paul Gleeson)
That Council expedites the
installation and connection of the Pad Mount transformer and connection of
permanent power to the WNFS so as all electrical installations can be
utilised.
CARRIED
|
|
RF17.29 Kangaroo
Valley Station Additions
|
HPERM Ref:
D17/359893
|
|
The Fire Control Officer
expressed frustration at the length of time taken for the Kangaroo Valley
station additions to reach the DA stage, specifically the issues relating to
flood planning requirements and the height restriction issue. The 28
November 2017 Council meeting resolved to proceed with the enhancement of the
current Kangaroo Valley RFS Station despite the planning issues associated
with the station being in a flood zone.
Concern was expressed that the funding may be lost if
the works didn’t substantially commence in the next 6 months. The
Fire Control Officer urged P&DS staff to resolve the remaining height
issue, with expedience.
|
|
Recommendation (Item to be determined under
delegated authority)
1. That
the Committee requests Council to support the current site proposal plans as
developed by Council in consultation with RFS management and the Kangaroo
Valley Brigade.
2. That
the Committee requests Council’s development services submit the DA to
Council’s next meeting for determination so that the project can be
progressed as a matter of urgency.
|
|
RESOLVED
(Mark Williams / Paul Gleeson)
1. That the
Committee requests Council to support the current site proposal plans as
developed by Council in consultation with RFS management and the Kangaroo
Valley Brigade.
2. That the Committee requests
Council’s development services submit the DA to Council’s next
meeting for determination so that the project can be progressed as a matter
of urgency.
.CARRIED
|
|
RF17.30 Shoalhaven
Heads Extensions
|
HPERM Ref:
D17/359905
|
|
The Fire Control Officer advised
that a DA for the Shoalhaven Heads Station extension had been submitted in
September and the recommendation sought endorsement for transferring funds
from the Currarong Station project to allow the Shoalhaven Heads extension to
proceed.
Other issues had emerged with the
Shoalhaven Heads Station extension that were expected to delay the
works. The driveway to the current Shoalhaven Heads Fire Station was on
Crown land and likely to be subject to the “blanket” Native Title
claim. These issues would require considerable time to resolve.
The Fire Control Officer raised
the possibility of the funding being lost if the works didn’t commence
before the end of financial year.
The Committee added a third point to the
recommendation to provide for Council to report to the Committee on the
expected timeframe for resolving the driveway-related land issues.
|
|
Recommendation (Item to be determined under
delegated authority)
That
1. the
Committee endorses the project as planned and also the proposal to seek a
transfer of the shortfall of funds from the Currarong Station project (item
RF17.33) to allow for completion of this project.
2. the
Committee seeks a commitment from Council on the DA approval timeframe.
|
|
RESOLVED
(Mark Williams / Jennifer Lawther)
That
1. the
Committee endorses the project as planned and also the proposal to seek a
transfer of the shortfall of funds from the Currarong Station project (item
RF17.33) to allow for completion of this project.
2. the
Committee seeks a commitment from Council on the DA approval timeframe.
3. Council
report to the Committee on the expected timeframe for clarifying the driveway
(Crown Land) matter.
CARRIED
|
|
RF17.31 Kioloa
Station Extensions
|
HPERM Ref:
D17/359919
|
|
The Fire Control Officer sought
endorsement for a transfer of funds from the Tabourie Station project (not
Currarong as stated in the agenda recommendation) to allow the Kioloa Station
extension to proceed. The recommendation was corrected. The Kioloa Station
extension also required an $35,000 fund transfer from the Broughton Vale
station seed funding to succeed (refer to RF17.34).
RFS members were pleased
with the progress reported in Council’s report on these works.
|
|
Recommendation (Item to be determined under
delegated authority)
That
1. the
Committee endorses the project as planned and also the proposal to seek a
transfer of the shortfall of funds from the Tabourie Station project (item
RF17.32) to allow for completion of this project.
2. the
Committee seeks a commitment from Council on the DA approval timeframe
|
|
RESOLVED
(Mark Williams / Paul Gleeson)
That
1. the
Committee endorses the project as planned and also the proposal to seek a
transfer of the shortfall of funds from the Tabourie Station project (item
RF17.32) to allow for completion of this project.
2. the
Committee seeks a commitment from Council on the DA approval timeframe
CARRIED
|
|
RF17.32 Tabourie
Station Extensions
|
HPERM Ref:
D17/360023
|
|
As noted under item RF17.31, $150,000 currently allocated
to this project will be used for the Kioloa Fire Station extensions and the
remaining $30,000 will be used to progress the project through the DA
approval. In the meantime, Council would continue to progress the
Native Title Land claim and rezoning issues.
The Fire Control Officer emphasised the need to have
projects “shovel ready” prior to seeking funding.
|
|
Recommendation (Item to be determined under
delegated authority)
That
1.
the land use agreement is progressed and formalised
2.
the DA for the project be submitted to Council for determination
3.
$30,000 of the funds currently allocated be used to progress to DA
completion.
4.
the District Manager make application to the RFS for the remaining
portion of the funds ($150,000) currently allocated to the project be
re-allocated to the Kioloa RFB station (item 5) addition/refurbishment to
permit its completion.
5. full
funding for the completion of the project be included into the 2018/19 RFFF
estimates.
|
|
RESOLVED
(Mark Williams / Andrew Fielding)
That
1.
the land use agreement is progressed and formalised
2.
the DA for the project be submitted to Council for determination
3.
$30,000 of the funds currently allocated be used to progress to DA
completion.
4.
the District Manager make application to the RFS for the remaining
portion of the funds ($150,000) currently allocated to the project be
re-allocated to the Kioloa RFB station (item 5) addition/refurbishment to
permit its completion.
5.
full funding for the completion of the project be included into the
2018/19 RFFF estimates.
CARRIED
|
|
RF17.33 Currarong
Station Additions
|
HPERM Ref:
D17/360052
|
|
Commentary
provided under item RF17.30
|
|
Recommendation (Item to be determined under
delegated authority)
That
1. The
Committee endorses the District Manager to seek the transfer of funds
allocated to this project to the Shoalhaven Heads RFB station project to
allow for its completion.
2. The
Committee endorses the District Manager to apply for seed funding for this
project in the 2018/19 RFFF estimates to bring the project to fully costed DA
status.
3. The
Committee recommends to Council that once seed funding is allocated, that NSW
Department of Public Works be appointed as the principal contractors for this
project
|
|
RESOLVED
(Mark Williams / Paul Gooey)
That
1. The
Committee endorses the District Manager to seek the transfer of funds
allocated to this project to the Shoalhaven Heads RFB station project to
allow for its completion.
2. The
Committee endorses the District Manager to apply for seed funding for this project
in the 2018/19 RFFF estimates to bring the project to fully costed DA status.
3. The
Committee recommends to Council that once seed funding is allocated, that NSW
Department of Public Works be appointed as the principal contractors for this
project.
CARRIED
|
|
RF17.34 Broughton
Vale / Berry Rural Fire Station
|
HPERM Ref:
D17/360088
|
|
The Fire Control Officer advised
that the RFS was looking at a cost of approximately $1.3-1.4 Million to build
the Broughton Vale / Berry fire station in the proposed location. The
works for the adjacent ambulance station were imminent. The site was a
great location due to its proximity to the highway and township of Berry. The
cost estimated provided for $400,000 in civil works.
The Fire Control Officer asked
Council to carry out a cost / benefit investigation of alternative sites in
the area to see if there was a more cost effective option available.
Alternatively, and preferably it was queried if Council could fund the
$400,000 in civil works.
Michael Strachan undertook to provide The Fire Control
Officer with a cost estimate for carrying out the cost / benefit
investigation of alternative sites for the Broughton Vale / Berry Rural Fire
Station.
|
|
Recommendation (Item to be determined under
delegated authority)
That
1. The
Committee requests Council revisits the level of proposed civil works
proposed with a view to exploring alternate options or exemptions to current
requirements.
2. The
Committee requests Council considers undertaking or contributing to the cost
of the civil works required to have the site prepared for station
construction.
3. The
Committee requests Council it reviews available land parcels in the Berry
area that maybe suitable for a RFS station.
4. In
the meantime, the Committee requests Council continue to work with HINFRA,
RMS and Dept Lands to formalise the land use agreements and secure the
identified land parcel.
5. The
Committee request Council provide the RFS a fully detailed costing of ALL
required civil works for the proposed site, including power, water, sewerage,
drainage etc.
6. The
Committee requests Council make contact with Health Infrastructure (HINFRA)
in relation to their current build program on the site and a view to
effectively reducing the level of cost of civil works on the RFS portion of
the site.
7. The
Committee requests Council identify their capability to undertake all the
above recommendations in a timely manner, and if not possible, then
consideration be given to appointing the Department of Public Works as the
principle contractor for the project.
8. The
Committee endorses the District Manager to seek the transfer of $37,000 of
funds allocated to this project to the Kioloa station project (item 5) to
allow for its completion.
|
|
RESOLVED
(Mark Williams / Andrew Fielding)
That
1. The
Committee requests Council revisits the level of proposed civil works proposed
with a view to exploring alternate options or exemptions to current
requirements.
2. The
Committee requests Council considers undertaking or contributing to the cost
of the civil works required to have the site prepared for station
construction.
3. The
Committee requests Council it reviews available land parcels in the Berry
area that maybe suitable for a RFS station.
4. In
the meantime, the Committee requests Council continue to work with HINFRA,
RMS and Dept Lands to formalise the land use agreements and secure the
identified land parcel.
5. The
Committee request Council provide the RFS a fully detailed costing of ALL
required civil works for the proposed site, including power, water, sewerage,
drainage etc.
6. The
Committee requests Council make contact with Health Infrastructure (HINFRA)
in relation to their current build program on the site and a view to
effectively reducing the level of cost of civil works on the RFS portion of
the site.
7. The
Committee requests Council identify their capability to undertake all the
above recommendations in a timely manner, and if not possible, then
consideration be given to appointing the Department of Public Works as the
principle contractor for the project.
8. The
Committee endorses the District Manager to seek the transfer of $37,000 of
funds allocated to this project to the Kioloa station project (item 5) to
allow for its completion.
9. Michael
Strachan to provide a cost estimate to the FCO for carrying out the
cost/benefit investigation to alternative sites for the Broughton Vale/Berry
station.
CARRIED
|
|
RF17.35 IEMC
"Pad Mount" Transformer
|
HPERM Ref:
D17/360131
|
|
Commentary provided
under RF17.28
|
|
Recommendation (Item to be determined under
delegated authority)
That Council expedites the
construction, connection and finalisation of this project as a matter of
urgency so as full reimbursement can be requested.
|
|
RESOLVED
(Mark Williams / Paul Gleeson)
That Council expedites the
construction, connection and finalisation of this project as a matter of urgency
so as full reimbursement can be requested.
CARRIED
|
General Business
|
RF17.36 Code
of Conduct
|
HPERM Ref:
D17/360291
|
|
No matters
|
|
RF17.37 Work
Health & Safety (WHS)
|
HPERM Ref:
D17/360307
|
|
No matters
|
|
RF17.39 Additional
Item - Representation - Drawing Room Rocks - Walking Track
|
|
At a recent meeting attended by
the Fire Control Officer, the land owner adjoining the track to Drawing Room
Rocks had raised concerns in relation to: the number of visitors, the
inadequacy of the parking and the potential for impeded vehicular access in
the event of an emergency. The land owner may be willing to give
Council a parcel of land to ease the parking congestion.
|
|
RF17.40 Additional
Item - Emergency Operations Centre Meeting Room
|
|
The new Emergency Operations Centre meeting room
(except for the fit out) had been paid for by the Rural Fighting Fund.
It appeared that Council was restricting access to this room unless this was
cleared by the LEMO.
It was queried why the new
room was not being used in the same manner as its predecessor as there had
been no change in philosophy behind the room use. The room needed to be
available to all emergency services.
|
|
RESOLVED (Mark Williams / Paul
Gooey)
That
Council restore the former booking system/regime for the EOC meeting room.
CARRIED
|
Addendum Reports
|
RF17.38 RFS
Project Update
|
HPERM Ref:
D17/396671
|
|
Recommendation (Item to be determined under
delegated authority)
That the report concerning the
status of RFS projects be received for information.
|
|
RESOLVED
(Mark Williams / Paul Gooey)
That the report concerning the
status of RFS projects be received for information.
CARRIED
|
There being no further
business, the meeting concluded, the time being 7.00pm.
Clr Mitchell Pakes
CHAIRPERSON
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
11
|
RF18.1 RFS
Infrastructure Preface
HPERM Ref: D18/35250
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation
(Item to be determined under delegated authority)
That the Committee receives the
report for information
|
Details
The below table shows the current Infrastructure component
of the Strategic Capital Expenditure Program (SCEP). This table is
detailed in order of funding allocated and priorities as to these and
future. (These priorities may change from time to time as required.)
It should be noted that changes to the RFS policy,
now sees projects being funded in a maximum of two stages, being:
1. the
allocation of ‘seed’ or preparatory funding for costs
encountered during the planning phase (reports, plans, consultants etc)
2. the
allocation of full cost to complete the project based on quantity cost
estimates.
|
#
|
PROJECT NAME
|
ALLOCATED
|
COST EST
|
SHORTFALL
|
|
1
|
Kangaroo Valley
ablutions/extension
|
$ 600,000
|
580,000
|
nil
|
|
2
|
Shoalhaven Heads extension
|
$ 671,028
|
675,272
|
nil
|
|
3
|
Kioloa Station extension
|
$ 370,000
|
371,876
|
nil
|
|
4
|
IEMC Pad Mount Transformer
|
$ 165,000 (RFS)
$ 135,000 (SCC)
|
300,000
|
nil
|
|
5
|
Milton Station extension
|
$ 35,000
|
35,000
|
nil
|
|
6
|
Tabourie Station extension
|
$ 27,000
|
490,544
|
463,544
|
|
7
|
Broughton Vale Station (new)
|
$ 50,000
|
1,341,000
|
1,291,000
|
|
8
|
Currarong Station extension
|
$
|
U/K
|
TBA
|
|
9
|
Conjola station extension
|
$
|
U/K
|
TBA
|
|
10
|
Wandandian station extension
|
$
|
U/K
|
TBA
|
|
11
|
Basin View station extension
|
$
|
U/K
|
TBA
|
|
12
|
Huskisson station extension
|
$
|
U/K
|
TBA
|
|
13
|
Beaumont station extension
|
$
|
U/K
|
TBA
|
|
14
|
Manyana Satellite garage & Main Stn alterations
|
$
|
U/K
|
TBA
|
|
15
|
Training, Logistics, SMSS Facility (TLSF) (new)
|
$
|
9,450,000
|
9,450,000
|
|
|
TOTALS
|
$2,053,028
|
$13,243,692
|
$11,204,544
|
All of these are in various forms of completion, from
seed/investigation/planning, through to construction. As shown above, some
have funding allocated and are listed as committed projects.
Note: Other projects listed will be
bid for in following years estimates or at other times as required. It
should be noted that in relation to project #15 other external RFS sections
(SMSS & State Logistics) will be housed in the proposed facility and
therefore these sections will be expected to contribute to the cost.
Each of these items is dealt with separately.
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
13
|
RF18.2 Other
RFS Infrastructure Projects
HPERM Ref: D18/35321
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That the Committee receives the
report for information
|
Details
1. Milton/Catering Station
extensions
Current budget allocated $
35,000.00
Cost estimate of project: $
35,000.00
Variance: $
nil
The expenditure of these funds is
all but complete with some painting still outstanding.
Once completed reimbursement claim
will be submitted to RFS Region ASAP.
2. Conjola Station extensions
Current budget allocated: $
Cost estimate of project: $
U/K
Variance: $TBA
No funding is currently allocated
to this project.
Consideration will be given to
seeking seed funding for this project to DA stage in a future budget
This project remains within the
Shoalhaven Strategic Capital Expenditure Program (SCEP) and as such will remain
on the DM SPC report.
3. Wandandian station extensions
Current budget allocated: $
Cost estimate for project: $U/K
Variance: $TBA
No funding is currently allocated
to this project.
Consideration will be given to
seeking seed funding for this project to DA stage in a future budget
This project remains within the
Shoalhaven Strategic Capital Expenditure Program (SCEP) and as such will remain
on the DM SPC report.
4. Basin View Station extensions
Current budget allocated: $
Cost estimate for project: $U/K
Variance: $TBA
No funding is currently allocated
to this project.
Consideration will be given to
seeking seed funding for this project to DA stage in a future budget
This project remains within the
Shoalhaven Strategic Capital Expenditure Program (SCEP) and as such will remain
on the DM SPC report.
5. Huskisson Station extensions
Current budget allocated: $
Cost estimate of project: $U/K
Variance: $TBA
No funding is currently allocated
to this project.
Consideration will be given to
seeking seed funding for this project to DA stage in a future budget
This project remains within the
Shoalhaven Strategic Capital Expenditure Program (SCEP) and as such will remain
on the DM SPC report.
6. Beaumont Station extensions
Current budget allocated: $
0.00
Cost estimate of project: $U/K
Variance: $TBA
No funding is currently allocated
to this project.
Consideration will be given to
seeking seed funding for this project to DA stage in a future budget
This project remains within the
Shoalhaven Strategic Capital Expenditure Program (SCEP) and as such will remain
on the DM SPC report.
7. Manyana Satellite garage &
Main Stn Alterations
Planning
works for the two Brigade facilities will be undertaken as soon as funding can
be secured through the RFFF, in line with District priorities.
8. Training/Logistics/SMSS Facility
(TLSF)
Current budget allocated $
Cost estimate of project: $9,500,000.00
Variance: $9,500,000.00
Nothing new to report.
RFS Infrastructure Management
(Sydney) has not progressed the issue.
This project is now on hiatus
whilst other Infrastructure works are occurring. The District (when
able), will formalise the project proposal documentation which including all
plans and costings undertaken to date and officially resubmit through Region
and Head Office.
9. 2018/19 RFFF Estimates
The 2018/19 RFFF Estimates are
now being compiled.
This is the second year of the
amended estimate and allocation process.
This
will see the amount of required contribution by Council fixed to a percentage
of the total Rural Fire Fighting Fund (RFFF). Council’s mandatory
contribution percentage has been advised as 2.664%.
It is
hoped that the District will be successful in obtaining further infrastructure
funding this coming year. However, ongoing delays in expending current
and previous allocations may again have a detrimental effect on this.
The $300,000 bid for the new
“Pod” Logistics vehicle will again be included into the bid.
10. Staff Movements
Since last report, Mr
Joshua Gregory has taken up ongoing employment to the OPO1 position vacated by
James Morris.
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
16
|
RF18.3 Kangaroo
Valley Station Additions
HPERM Ref: D18/35438
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That Council, as a matter of urgency undertakes a full
review of their management of these projects with a view to having any changes
required implemented so that no further delays are experienced and the
project is completed with haste.
|
Details
Current budget allocated: $400,000.00
Cost estimate of project: $637,676.00
Variance: $237,676.00
Since last report, the DA has now
been approved. Funding for the shortfall/variance ($238K) has been
identified and put in place.
Despite assurances that the
Tenders for this (and projects 2&3) would be advertised prior to Christmas
2017, this did not occur. Council’s Project Manager advised
RFS against advertising tenders so close to Christmas due to danger of not
reaching all companies because of the Construction Industry Holiday period
close down.
Assurances were provided that the
tenders would be advertised in the 2nd half of January.
During this period, the DM was
requested to provide information confirming adequate funds for each project
subject to tender. This was provided to Council on at least two occasions
prior to Christmas.
Alarmingly, in the last week of
January the tenders still had not been advertised. Since then, the DM has
met with Mr Paul Keech and subsequently Mr Tom Dimec in another effort to
rectify this matter with urgency. RFS has received another assurance that
the tenders will be let on Fri 2.2 or Mon 5.2.18
As a result of this inaction, RFS
District has been reprimanded by Head Office in regard to the tenders not being
advertised in January as was assured.
It cannot be stressed highly
enough how serious the situation is with this funding.
Any further delays in management
of this project is likely to see allocated funding withdrawn. Council has
been warned of this possibility on numerous occasions both via this committee
and during direct meetings with senior staff, the General Manager and Councillors.
Should this occur, it will not only jeopardise this project, but also
potentially impact any future funding bid by Shoalhaven for Infrastructure
projects.
It is in Council’s best interest to secure as
much funding allocations as possible. To not capitalise on this would not
see a reduction of Council’s contribution to the RFFF, and will also
result in no provision of upgraded facilities/infrastructure for the 1,800
volunteer members of the District RFS Brigades and the communities in which
they serve.
*****
Director Assets and Works Recommendation
That the Committee note that;
1. Tenders
for the construction of the Kangaroo Valley RFS Station Extension have been
called and the closing date for submissions is 6 March 2018.
2. The
NSWRFS will be involved in the Contractor Selection process and invited to
Project Manage the works (via the NSW Department of Public Works)
so the project can be completed as per the NSWRFS requirements
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
18
|
RF18.4 Shoalhaven
Heads Extensions
HPERM Ref: D18/35452
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That Council, as a matter of urgency undertakes a full
review of its management of these projects with a view to having any changes required
implemented so that no further delays are experienced and the project is
completed with haste.
|
Details
Current budget allocated: $671,028.00
Cost estimate of project: $675,272.00
Variance: $
0.00
Since last report, the DA has now been approved.
Funding transfers for the previous variance ($275K) has now occurred.
Despite assurances that the Tenders for this (and
projects 2&3) would be advertised prior to Christmas 2017, this did not
occur. Council’s Project Manager advised RFS against
advertising tenders so close to Christmas due to danger of not reaching all
companies because of the Construction Industry Holiday period close down.
Assurances were provided that the tenders would be
advertised in the 2nd half of January.
During this period, the DM was requested to provide
information confirming adequate funds for each project subject to tender.
This was provided to Council on at least two occasions prior to Christmas.
Alarmingly, in the last week of January the tenders
still had not been advertised. Since then, the DM has met with Mr Paul
Keech and subsequently Mr Tom Dimec in another effort to rectify this matter
with urgency. RFS has received another assurance that the tenders will be
let on Fri 2.2 or Mon 5.2.18
As a result of this inaction, RFS District has been
reprimanded by Head Office in regard to the tenders not being advertised in
January as was assured.
It cannot be stressed highly enough how serious the
situation is with this funding.
Any further delays in management of this project is
likely to see allocated funding withdrawn. Council has been warned of
this possibility on numerous occasions both via this committee and with Direct
meetings with senior staff, the General Manager and Councillors. Should
this occur, it will not only jeopardise this project, but also potentially
impact any future funding bid by Shoalhaven for Infrastructure projects.
It is in Council’s best interest to secure as
much funding allocations as possible. To not capitalise on this would not
see a reduction of Council’s contribution to the RFFF, and will also
result in no provision of upgraded facilities/infrastructure for the 1,800
volunteer members of the District RFS Brigades and the communities in which
they serve.
*****
Director Assets and Works Recommendation
That the committee note that;
1. Tenders
for the construction of the Shoalhaven Heads RFS Station Extension have been
called and the closing date for submissions is 6 March 2018.
2. The
NSWRFS will be involved in the Contractor Selection process and invited to
Project Manage the works (via the NSW Department of Public Works)
so the project can be completed as per the NSWRFS requirements
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
20
|
RF18.5 Kioloa
Station Extensions
HPERM Ref: D18/35469
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That Council, as a matter of
urgency undertakes a full review of its management of these projects with a
view to having any changes required implemented so that no further delays are
experienced and the project is completed with haste
|
Details
Current budget allocated: $370,000.00
Cost estimate for project: $371,876.00
Variance: $nil
Since last report, the DA has now been approved.
Funding transfers for the previous variance ($187K) has now occurred.
Despite assurances that the Tenders for this (and
projects 2&3) would be advertised prior to Christmas 2017, this did not
occur. Council’s Project Manager advised RFS against
advertising tenders so close to Christmas due to danger of not reaching all
companies because of the Construction Industry Holiday period close down.
Assurances were provided that the tenders would be
advertised in the 2nd half of January.
During this period, the DM was requested to provide
information confirming adequate funds for each project subject to tender.
This was provided to Council on at least two occasions prior to Christmas.
Alarmingly, in the last week of January the tenders
still had not been advertised. Since then, the DM has met with Mr Paul
Keech and subsequently Mr Tom Dimec in another effort to rectify this matter
with urgency. RFS has received another assurance that the tenders will be
let on Fri 2.2 or Mon 5.2.18
As a result of this inaction, RFS District has been
reprimanded by Head Office in regard to the tenders not being advertised in
January as was assured.
It cannot be stressed highly enough how serious the
situation is with this funding. Any further delays in management of this
project is likely to see allocated funding withdrawn. Council has been
warned of this possibility on numerous occasions both via this committee and
with Direct meetings with senior staff, the General Manager and
Councillors. Should this occur, it will not only jeopardise this project,
but also potentially impact any future funding bid by Shoalhaven for
Infrastructure projects.
It is in Council’s best interest to secure as
much funding allocations as possible. To not capitalise on this would not
see a reduction of Council’s contribution to the RFFF, and will also
result in no provision of upgraded facilities/infrastructure for the 1,800
volunteer members of the District RFS Brigades and the communities in which
they serve.
Director Assets and Works Recommendation
That the committee note that;
1. Tenders
for the construction of the Kioloa RFS Station Extension have been called and
the closing date for submissions is 6 March 2018.
2. The
NSWRFS will be involved in the Contractor Selection process and invited to
Project Manage the works (via the NSW Department of Public Works)
so the project can be completed as per the NSWRFS requirements
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
22
|
RF18.6 IEMC
"Pad Mount" Transformer
HPERM Ref: D18/35563
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That Council expedite the supply
of required documents and information so that a reimbursement claim can be
compiled and processed.
|
Details
Current budget allocated: $165,000.00
(RFFF) & $135,000 (SCC)
Cost estimate of project: $300,000.00
Variance: $0.00
Site works on this project are continuing. The project
is behind schedule due to delays involving contractor machinery and Integral
Electricity regarding “cut over”.
Council Project Management has advised that with no further
delays expected, the project should be complete by end Feb ‘18
Repeated requests have been made for Council to supply
documents and information required so that reimbursement of the allocated funds
can be made ASAP.
*****
Director Asset and Works Recommendation
That the Committee note that invoices for this project
will be forwarded once Council’s Finance Section have completed the
Council Budget December Quarterly Review responsibilities.
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
23
|
RF18.7 Tabourie
Station Extensions
HPERM Ref: D18/35590
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That
1. Council continues to work with
Department of Lands to resolve land use agreement
2. The DA for the project be submitted
to Council for determination
|
Details
Current budget allocated $
27,000.00
Cost estimate of project: $498,593.00
Variance: $471,593.00
No further information on the status of this project
has been received from Council since last report.
Once the DA is approved (subsequent to land approval
issue being resolved), the District Manager will be in a position to request
funding for the shortfall in project cost.
*****
Director Assets and Works Recommendation
That the committee note;
1. that
the Development Application for the Tabourie RFS Station Extensions has been
stalled due the inability to obtain “Owners Consent” from Crown
Lands. The existing RFS station is inconsistent with the reserve purpose
(public recreation) and thus under the Native Title Act the existing use is
invalid and has not extinguished native title. The Extinguishment of Native
Title is not a certainty and this process could take 6 to 12 months to work
through.
2. The
cost to make a Non-Claimant Native Title Application and pay compensation to
the Native Title Landholders if any, is to be met by Council initially and
there is currently no budget for this work.
3. This cost would not
be incurred if the station remains as is, therefore Council would seek
assurances that these costs would be include in the project cost and thus
reimbursed by the RFS, before any further work is undertaken in relation to
extinguishing Native Title. An estimate of the cost of this process is being
prepared for a future committee meeting.
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
24
|
RF18.8 Broughton
Vale / Berry Rural Fire Station
HPERM Ref: D18/35613
Submitted by: The Fire Control Officer, The Superintendent Mark
Williams
Attachments:
1. Preliminary Concept Plans ⇩
2. MI
Engineers cost estimate ⇩
3. WT
Partnership cost estimate ⇩
4. Concept
Cost Estimate ⇩
|
Recommendation (Item to be determined
under delegated authority)
That Council
1. reviews the level of proposed civil
works proposed with a view to exploring alternate options or exemptions to
current requirements.
2. reports to the District Manager and
Committee the outcome of previous request for them to consider undertaking
the civil works at their cost or contributing towards same.
3. provides the RFS a fully detailed
costing of ALL required civil works for the proposed site, including power,
water, sewerage, drainage etc.
4. continues to progress this project to
DA approval/tender advertising stage, to allow RFS to seek funding
allocation.
|
Details
Current budget allocated $50,000.00
Cost estimate of project (approx.)
$1,341,000.00
Variance $1,291,421.00
Last meeting saw a resolution
seeking Council to review this project with view to its capacity to commit to
funding the $429,000 of civil works required for this project. To
date, no advice on this matter has been received.
Council did advise that the
alternative sites listed in last report were unlikely to be any cheaper to
acquire or construct on for various reasons including:
· Cost of undertaking separate
investigations
· Potential cost of acquisition
· Distance between proposed sites and
services required (power, water, sewer etc.)
*****
Director Assets and Works
Recommendation
That the committee;
1. endorse the set
of drawings Plan Reference 5420 as the preferred concept design for the new Broughton Vale / Berry Rural Fire Services Station noting
the estimated construction costs, based on the concept design, is $1,350,000
(exc GST).
2. Note that
Council has progressed the Road Closure to create the Lot upon which this
station will be built and an application to register the Deposited Plan has
been made to the Land Titles Office. The Gazettal process will follow the
Registration process.
3. note that
Council does not subsidise the State Budget by making additional contributions
to the provision of NSWRFS facilities, and a deviation from this practice would
require a resolution of the Council.
4. supports
the NSWRFS Shoalhaven District Manager applying to the NSWRFS
for funding for the new Broughton Vale / Berry Rural Fire Services
Station project in the 2018/19 RFFF estimates to bring the project to
fully costed, construction ready status.
5. when funding is
available the NSWRFS engages the NSW
Department of Public Works as the Principle Contractor/Consultant for new Broughton
Vale / Berry Rural Fire Services Station project, with Council assisting
to have the project considered under the Infrastructure SEPP, if required.
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
26
|
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
36
|
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
39
|
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
72
|
|
|
Rural Fire
Service Strategic Planning Committee – Thursday 15 February 2018
Page
73
|
RF18.9 Currarong
Station Additions
HPERM Ref: D18/35631
Submitted by: The Fire Control Officer, Superintendent Mark
Williams
|
Recommendation (Item to be determined
under delegated authority)
That Council
1. Commits
to project management through to fully costed DA approval within 12 months.
2. If
unable to commit to this, that Council approve the NSWRFS appointing the NSW
Department of Public Works as the principle contractors for this project.
3. The
Committee endorses the District Manager to apply for seed funding for this
project in the 2018/19 RFFF estimates to bring the project to fully costed DA
status.
|
Details
Current budget allocated $0.00
Cost estimate of project: $
U/K
Variance: $
TBA
Concept Plans have been received from the architect.
These have been endorsed by the Brigade. As per last meeting report and
outcomes, previously allocated funds have been journaled to other projects.
Seed funding, sufficient to permit the project to be
planned through to fully costed DA approval will be bid for in the 2018/19
estimates – providing Council can commit to staffing and achieving same
within 12 months of allocation.
*****
Director Asset and Works Recommendation
That;
1. the
Committee supports the NSWRFS Shoalhaven District Manager
applying to the NSWRFS for seed funding for the Currarong Station
Additions project in the 2018/19 RFFF estimates to bring the project to fully
costed, construction ready status
2. when
funding is available, the NSWRFS engages the NSW Department of Public
Works as the Principle Contractor/Consultant for Currarong Station Additions
project, with Council assisting to have the project considered under the
Infrastructure SEPP, if required.