Agenda of Strategy and Assets Committee

Minutes of the Strategy and Assets Committee

Meeting Date: Tuesday, 21 November 2017

Location: Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time: 5.00pm

The following members were present:

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Kaye Gartner

Clr Nina Cheyne

Clr Amanda Findley

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

Apologies / Leave of Absence

Apologies were received from Clr Alldrick and Clr Guile.

Confirmation of the Minutes

RESOLVED (Clr White / Clr Cheyne) MIN17.970

That the Minutes of the Strategy and Assets Committee held on Tuesday 17 October 2017 be confirmed.

CARRIED

Declarations of Interest

Nil

Mayoral Minutes

MMS17.9 Mayoral Minute - Danjera Dam Camping Ground

HPERM Ref: D17/385694

Recommendation (Item to be determined under delegated authority)

That the closure of the Danjera Camping Ground be delayed pending a further report to Council in 2018.

RESOLVED (Clr Findley / Clr Watson) MIN17.971

That the closure of the Danjera Camping Ground be delayed pending a further report to Council in 2018.

CARRIED

Note: Council can expect to receive a report in the first quarter 2018.

Deputations and Presentations

Nil

Notices of Motion / Questions on Notice

SA17.271 Notice of Motion - Illegal Camping - Red Head Villages Beaches

HPERM Ref: D17/372670

Recommendation

That Council take immediate action to inhibit illegal and destructive camping on Red Head Villages beaches and reserves 2017-18 summer season by:

1. Hiring 2 mobile roadside signs as currently in use on roadworks at Bendalong road for period December 1 to January 31.

2. Placing the signs at suitable locations on Bendalong Rd

3. Program messages to be on display 24/7 like

a. Prebooked camping only beyond this point. To book a campsite visit www.bendalongpoint.holidayhaven.com.au/

b. Rangers patrol these communities. Prebooked camping only. Fines apply. www.bendalongpoint.holidayhaven.com.au/

4. Council ask RHVCF to survey the community at regular intervals during this period to provide data for evaluation of these deterrents to illegal, unsafe camping.

Recommendation (Clr Gartner / Clr Levett)

That Council take immediate action to inhibit illegal and destructive camping on Red Head Villages beaches and reserves 2017-18 summer season by:

1. Hiring 2 mobile roadside signs as currently in use on roadworks at Bendalong road for period December 1 to January 31.

2. Placing the signs at suitable locations on Bendalong Rd

3. Program messages to be on display 24/7 like

a. Prebooked camping only beyond this point. To book a campsite visit www.bendalongpoint.holidayhaven.com.au/

b. Rangers patrol these communities. Prebooked camping only. Fines apply. www.bendalongpoint.holidayhaven.com.au/

4. Council ask RHVCF to survey the community at regular intervals during this period to provide data for evaluation of these deterrents to illegal, unsafe camping.

5. The General Manager in consultation with the Red Head Villages Association, organise for the installation of 4 portable toilets from 22 December for 2 weeks and an optional week in the Red Head Villages area.

For: Clr Wells, Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against: Nil

CARRIED

Procedural Motion – Introduce Addendum and Bring Item Forward

RESOLVED (Clr Findley / Clr Gash) MIN17.972

That the following Addendum Report and Item be brought forward and dealt with at the conclusion of SA17.272 – Question on Notice – Container Deposit Scheme:

1. Addendum Report - SA17.301 – Risk and Audit Committee Annual Report 2016 - 2017

2. SA17.296 - CL17.225 - Collingwood Beach Dune Vegetation Management - Deferred from August Ordinary - Ministers Response

CARRIED

SA17.272 Question on Notice - Container Deposit Scheme	HPERM Ref: D17/372561
Question 1. Has Council applied to be a collection point operator for the NSW govt Container Deposit Scheme? 2. Does Council have any role in the scheme? 3. Is Council aware of any collection points planned in the Shoalhaven? Data demonstrates 2 things about waste and plastic litter in low socio-economic areas. Litter and plastic waste are more prevalent in low socio-economic communities. Container Deposit Schemes have most effect in these communities. 4. Council is able to determine where low socio-economic communities are. Is Council able to influence location of CDS banks in these communities, for maximal effectiveness of the scheme? 5. Will Council be publicising the introduction of the scheme and available collection points? 6. How can community groups participate?

Response 1. Council has applied to use our Recycling and Waste transfer facilities as drop off points, both through the EPA in November 2016, and directly to the EPA appointed Network operator, TOMRA-Cleanaway, in August 2017. 2. Council has no role in the scheme. It was drafted by the state government (EPA) and the EPA have appointed a Scheme Coordinator, Exchange for Change, and a Network Operator to implement the scheme. 3. To date Council has not been advised of any local collection points, except that TOMRA-Cleanaway indicated that they are tying up various Woolworths and Aldi Supermarkets around NSW to locate drop off collection points. The most recent returnandearn website change reads “Collection Points are beginning to roll out, and already there are reverse vending machines in locations from Granville to Glenorie, and others such as Tumut, Lisarow, Medowie and Vincentia. We will provide details of collection points as they continue to roll out.” Interesting to see Vincentia in the list. 4. With the total lack of response from the Network Operator, Council is unable to influence the location of drop off points. However, once the scheme has commenced and the frenzy of getting the whole thing up and running in less than 4 months has passed, it may be possible to approach them with recommended locations. The final decision, however, is with the Network Operator. 5. Council intend to publicise the scheme and available collection points as soon as we have sufficient detail to be able to provide usable information to the community. 6. Any fundraising group, such as a charity, school, community or sporting group, can collect donations of eligible containers from the community that they can then redeem for the 10-cent refund at an approved collection point. As stated previously, approved collection points still need to be published by the Network Operator.

SA17.301 Risk and Audit Committee Annual Report 2016 - 2017

HPERM Ref: D17/376132

Dr Phillip Ross – Chairperson of the Risk and Audit Committee provided a verbal presentation to the Committee.

Dr Ross thanked the Councillors, members of the Committee and senior staff for the continued support.

Recommendation (Item to be determined under delegated authority)

That Council receive and note the Risk and Audit Committee annual report 2016 – 2017.

RESOLVED (Clr Wells / Clr Proudfoot) MIN17.973

That the report regarding the Risk and Audit Committee annual report 2016 – 2017 be received for information.

CARRIED

SA17.296 CL17.225 - Collingwood Beach Dune Vegetation Management - Deferred from August Ordinary - Ministers Response

HPERM Ref: D17/368902

Recommendation (Item to be determined under delegated authority)

That Council

1. Consider the advice received from the Office of the Hon. Gabrielle Upton MP, Minister for the Environment, Minister for local Government, Minister for Heritage.

2. In view of advice from Manly Hydraulics Laboratory (MHL), Government agencies and NGH Environmental and the objectives of the Coastal Management Act, Council engage NGH Environmental to prepare a revised draft Collingwood Beach Dune Vegetation Management Plan that addresses this advice, the objectives of the Act and:

a. Removes all zones and actions relating to vegetation pruning and removal;

b. Includes a revegetation plan in accordance with MHL’s report;

c. Identifies locations for 2 viewing platforms in accordance with MHL’s report; and

d. Includes a monitoring and evaluation program during the 5-year trial implementation period.

3. Receive a future report containing the revised draft Collingwood Beach Dune Vegetation Management Plan for adoption.

4. The anti-vandalism strategy as outlined in this report be adopted and implemented immediately to mitigate against continuing vandalism.

5. Update the Foreshore Reserves Policy and Compliance Policy to include the adopted anti-vandalism strategy so this becomes a city-wide approach to managing and deterring vegetation vandalism.

RESOLVED (Clr White / Clr Levett) MIN17.974

That Council:

1. Receive the advice received from the Office of the Hon. Gabrielle Upton MP, Minister for the Environment, Minister for Local Government, and Minister for Heritage.

2. In view of advice from Manly Hydraulics Laboratory (MHL), Government agencies and NGH Environmental and the objectives of the Coastal Management Act, adopt the following:-

a. Recognise the final draft recommendations and proposed management and communication methods compiled by the Collingwood Beach Dune Vegetation Reference Group (Chaired by Allan Baptist in the former Council) were adopted as a broad framework on which to build and should be utilised as a reference document.

b. Develop two trial sections at Collingwood Beach beachfront, each of approximately 50 mtrs in length, to be monitored over a two year period:-

i. Section One will be a damaged and denuded section to be revegetated in accordance with an agreed plan and with appropriate plants (not of the banksia species) in accordance with the five management objectives of the “Baptist” draft recommendation. The first stage of restoration will include the cutting down and spreading of dead wood on the selected site in recognition of its value as habitat.

ii. Section Two will be a current vegetated area of Banksia species to be trimmed progressively over time to provided filtered views of the Bay.

iii. Identifies location for 1 viewing platforms in accordance with MHL’s report; and

iv. Includes a monitoring and evaluation program during the 2-year trial implementation period.

v. The aim of the trial is to show good foreshore management.

c. Prior to any implementation of the trial:-

i. A Management plan for the two sites be developed;

ii. Pictorial records will be made of the beachfront from the land and air in order to have a means of measurement of outcomes;

d. All existing signs regarding tree vandalism will be removed from Collingwood Beach and a new signage program developed in the new Tree Vandalism policy.

e. All Management planning and assessments of the Trial to be managed by:-

i. Council staff

ii. Reference Group - Community members;

Bruce McKenzie, Noel Ross-Kelly, Dawn Thompson and Barbara Liddle

iii. Councillors –

iv. Jo Gash, Kaye Gartner, Patricia White, John Levett, Mitch Pakes and other interested Councillors.

f. A strong engagement and communication strategy be established with identified stakeholders including a program of public consultation and education throughout the trial period and ongoing. Explanatory signs should be erected to encourage the local community to take ownership of the plan.

3. Pursue funding options of:-

a. The current Collingwood budget

b. Grant funding

c. Council budget at quarterly reviews

4. Develop a robust Shoalhaven Tree Vandalism policy to be rolled out across the Shoalhaven. In the interim Council immediately adopt the anti-vandalism strategy as outlined in this report be adopted and implemented to mitigate against continuing vandalism.

For: Clr Wells, Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Levett, Clr Pakes, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against: Clr Watson

CARRIED

Report of the Shoalhaven Traffic Committee - 3 November 2017

TC17.81 Regulatory Signage and Line Marking - Plunkett Street and Haigh Avenue, Nowra (PN 3404)

HPERM Ref: D17/356830

Recommendation

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed regulatory signage and line marking to be installed within the service station (BP) and food and drink premises (McDonalds) off-street car park in order to time restrict 26 parking spaces to 2 hour (2P) parking between the times of 7am to 5pm Monday to Friday and between the times of 7am and 12pm Saturday on the corner of Plunkett Street and Haigh Avenue, Nowra as detailed in the attached plan TRAF2017/81.

RESOLVED (Clr Wells / Clr Proudfoot) MIN17.975

That the matter regarding Regulatory Signage and Line Marking - Plunkett Street and Haigh Avenue, Nowra (PN 3404), be referred to the Council meeting to be held on 28 November 2017 pending further information in relation to existing covernants on the property for parking.

CARRIED

Reports

SA17.274 Update with External Organisations

HPERM Ref: D17/376056

Recommendation (Item to be determined under delegated authority)

That Council receive the report regarding the proceedings from the Country Mayors Association meeting held on 3/11/2017, for information.

RESOLVED (Clr Gash / Clr Watson) MIN17.976

That Council:

1. Receive the report regarding the proceedings from the Country Mayors Association meeting held on 3/11/2017, for information.

2. Supports Lithgow City Council’s resolution to reduce the per capita component of Federal Assistance Grants from 30% to 14% to faciliate the reallocation of funds on a needs basis.

CARRIED

SA17.275 Community Led Strategic Plans

HPERM Ref: D17/363920

Recommendation (Item to be determined under delegated authority)

That:

1. Council recognise the following Community Led Strategic Plans:

· Shoalhaven Heads Community Strategic Plan

· Berry Community Strategic Plan

· Lake Conjola Strategic Plan

· Sussex Inlet Resilience Plan

2. Council develop a Community Led Strategic Planning framework and guide (including templates) to assist in the development of community led plans

3. As part of this framework and guide Council clearly communicate the expectations of Council in relation to the planning process.

4. This communication process explains what can and cannot be achieved through plans including Council recognition, resource allocation, limitations, clarification of support or agreement with actions and that plans do not guarantee funding.

5. Council use Community Led Strategic Plans to assist in determining community priorities and community needs as part of its overall community engagement strategy particularly for the corporate process carried out each year.

6. All Community Led Strategic Plans be provided on Council’s website and to relevant staff within Council.

RESOLVED (Clr White / Clr Gartner) MIN17.977

That:

1. Council recognise the following Community Led Strategic Plans:

· Shoalhaven Heads Community Strategic Plan

· Berry Community Strategic Plan

· Lake Conjola Strategic Plan

· Sussex Inlet Resilience Plan

2. Council develop a Community Led Strategic Planning framework and guide (including templates) to assist in the development of community led plans

3. As part of this framework and guide Council clearly communicate the expectations of Council in relation to the planning process.

6. All Community Led Strategic Plans be provided on Council’s website and to relevant staff within Council.

CARRIED

Note: Clr Pakes raised a Point of Order against Clr Cheyne in relation to her comments that the villages of Nowra East and Sanctuary Point lack the expertise to develop these strategic plans and requested that the comments be withdrawn.

The Chair ruled against the Point of Order.

SA17.276 Code of Conduct Complaints - Annual Statistics Report - 1 September 2016 - 31 August 2017	HPERM Ref: D17/376237
Recommendation (Item to be determined under delegated authority) That the report of the General Manager concerning complaints under the Code of Conduct for the period 1 September 2016 to 31 August 2017, be received for information.
Note: Clr White left the meeting at 6.50pm
RESOLVED (Clr Gartner / Clr Gash) MIN17.978 That the report of the General Manager concerning complaints under the Code of Conduct for the period 1 September 2016 to 31 August 2017, be received for information. CARRIED

SA17.277 Review of Council Policy - Fee Waivers, Subsidies and Support

HPERM Ref: D17/348644

Recommendation (Item to be determined under delegated authority)

That Council adopt the Fee Waivers, Subsidies and Support Policy with the changes highlighted

RESOLVED (Clr Findley / Clr Gartner) MIN17.979

That Council adopt the Fee Waivers, Subsidies and Support Policy with the changes highlighted in the report attachment.

CARRIED

SA17.278 Grant Funding - Staying Active Program - Shoalhaven Swim & Fitness	HPERM Ref: D17/350667
Note: Clr Gash left the meeting at 6.55pm
Recommendation That Council 1. Accept the Aquatic & Recreation Institute (ARI) of Australia’s offer of $8,800 (GSTinc) grant funding to enable Shoalhaven Swim & Fitness Centres to host the Institute’s Staying Active Program at Nowra Aquatic Park and vote the funds accordingly. 2. Write to the Aquatic & Recreation Institute to thank them and accept the grant offer.
Recommendation (Clr Proudfoot / Clr Pakes) That Council: 1. Accept the Aquatic & Recreation Institute (ARI) of Australia’s offer of $8,800 (GSTinc) grant funding to enable Shoalhaven Swim & Fitness Centres to host the Institute’s Staying Active Program at Nowra Aquatic Park and vote the funds accordingly. 2. Write to the Aquatic & Recreation Institute to thank them and accept the grant offer. CARRIED

SA17.279 Donation Request - Shoalhaven Heads Chamber of Commerce & Tourism - New Years Eve Fireworks	HPERM Ref: D17/355624
Note: Clr White returned to the meeting at 6.58pm
Note: Clr Gash returned to the meeting at 6.59pm
Recommendation That Council consider donating $1,500 to the Shoalhaven Heads Chamber of Commerce and Tourism for the New Year’s Eve Fireworks event.
Motion (Clr Watson / Clr Wells) That: Council donate $1,500 to the Shoalhaven Heads Chamber of Commerce and Tourism for the New Year’s Eve Fireworks event. Council staff report back on possible funding sources for an increase in the unallocated donation budget For: Clr Wells, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot Against: Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Levett and Russ Pigg lost
RESOLVED (FORESHADOWED MOTION) (Clr White / Clr Gash) MIN17.980 That this matter be deferred until a briefing can be held on the unallocated donations budget. For: Clr Wells, Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Proudfoot and Russ Pigg Against: Clr Levett, Clr Pakes, Clr Watson and Clr Kitchener CARRIED Note: A rescission motion was received on this item.

SA17.280 2018 Australian Coastal Councils Conference

HPERM Ref: D17/356572

Recommendation (Item to be determined under delegated authority)

That Council

1. Notes the details of the 2018 Australian Coastal Councils Conference scheduled for Wednesday 21 March to Friday 23 March 2018 in Geelong, Victoria.

2. Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3. Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4. Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

RESOLVED (Clr Pakes / Clr Gartner) MIN17.981

That Council

1. Notes the details of the 2018 Australian Coastal Councils Conference scheduled for Wednesday 21 March to Friday 23 March 2018 in Geelong, Victoria.

2. Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3. Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4. Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

SA17.281 Council Representatives of other Committees or Organisations Outside of Council - Australian Coastal Councils Association Inc.

HPERM Ref: D17/373969

Recommendation (Item to be determined under delegated authority)

That Council nominate a Councillor as its representative on the Australian Coastal Councils Association Inc.

RESOLVED (Clr Findley / Clr Cheyne) MIN17.982

That Council nominate Councillor Levett as its representative on the Australian Coastal Councils Association Inc.

CARRIED

SA17.282 September 2017 - Quarterly Budget Review

HPERM Ref: D17/375179

Recommendation

That Council:

1. Receive the September Quarterly Budget Review information

2. Adopt the adjustments, including movements to and from Reserves as outlined in the September Quarterly Budget Review Statement.

Recommendation (Clr Wells / Clr Gartner)

That Council:

1. Receive the September Quarterly Budget Review information

2. Adopt the adjustments, including movements to and from Reserves as outlined in the September Quarterly Budget Review Statement.

CARRIED

SA17.283 Proposed Lease to Kids Korner 23 -25 Park Road Nowra

HPERM Ref: D17/371151

Recommendation

That Council:

1. Enter into a 5 year lease agreement with Kids Korner Combined Occasional Care Centre Inc for the continued use and occupation of 23 -25 Park Road Nowra for the purpose of a community preschool with an initial annual rent of $7,220.60 per annum with annual CPI increases;

2. Approve the allocation of rent received under the lease agreement into the Property Reserve restricted account; and

3. Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

Recommendation (Clr Pakes / Clr Findley)

That Council:

2. Approve the allocation of rent received under the lease agreement into the Property Reserve restricted account; and

CARRIED

SA17.284 Telecommunications Lease - NBN Co Limited - Shoalhaven Heads

HPERM Ref: D17/340712

Recommendation

That Council:

1. Enter into four (4) consecutive five (5) year lease agreements with NBN Co Limited for the use and occupation of Part Lot 1 DP 615003, 31 Gerroa Road, Shoalhaven Heads at an annual rental of $ 15,771.00 with annual increases at 3% including a 3% increase at the commencement of each consecutive lease term; and

2. Delegate Authority to the General Manager to approve and execute all future telecommunications leases and licences relating to this site known as Part Lot 1 DP 615003.

Recommendation (Clr Findley / Clr Gash)

That Council:

2. Delegate Authority to the General Manager to approve and execute all future telecommunications leases and licences relating to this site known as Part Lot 1 DP 615003.

CARRIED

SA17.285 Reservation of unformed roads by National Parks and Wildlife Service - Roads South of The Wool Road, Vincentia

HPERM Ref: D17/351101

Recommendation

That Council:-

1. Request National Parks & Wildlife Service to reserve the roads within Lot 5 DP875010 for nil consideration, with the exception of the roads outlined in points 2, 3 and 4 below, for addition to Jervis Bay National Park pursuant to S30C(a) of the National Parks and Wildlife Act 1974;

2. Retain ownership of the unformed roads within Lot 5 DP875010 containing Council owned infrastructure such as water, sewer and drainage assets to ensure continued unrestricted access for upgrade and maintenance of such infrastructure;

3. Retain ownership of the unformed road providing secondary frontage to Lot 1 DP270528;

4. Retain ownership of the unformed road directly adjoining the rear of Vincentia High School that is occasionally used for offsite parking;

5. Consent to the revocation of the public road status following reservation by NPWS through publication of a notice in the Government Gazette;

6. Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

Recommendation (Clr Proudfoot / Clr Levett)

That Council:

3. Retain ownership of the unformed road providing secondary frontage to Lot 1 DP270528;

4. Retain ownership of the unformed road directly adjoining the rear of Vincentia High School that is occasionally used for offsite parking;

5. Consent to the revocation of the public road status following reservation by NPWS through publication of a notice in the Government Gazette;

CARRIED

SA17.286 Release of Restriction on the use of land - 124 - 126 Jacobs Drive Sussex Inlet

HPERM Ref: D17/367728

Recommendation

That Council:

1. Resolve to release the restriction on title in dealing number V604054 over the land known as Lot 97 DP 21038 - 124 Jacobs Drive Sussex Inlet; and

2. Grant authority to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

Recommendation (Clr Pakes / Clr White)

That Council:

1. Resolve to release the restriction on title in dealing number V604054 over the land known as Lot 97 DP 21038 - 124 Jacobs Drive Sussex Inlet; and

CARRIED

SA17.287 Objection- Sale of Council Land - 10 Jopejija Cres, Culburra Beach

HPERM Ref: D17/369390

Recommendation

That Council:

1. Resolve to dispose of 10 Jopejija Crescent, Culburra Beach (Lot 1 DP579906) by way of public auction in accordance with Policy 16/256 (Development and/or Disposal of Council Lands);

2. Authorise the General Manager to set the auction reserve (based on valuation advice) and to finalise the terms of a sale within 10% of the reserve or list price in the case of a private treaty sale if the property fails to sell at auction;

3. Fund all costs associated with the sale of 10 Jopejija Crescent, Culburra Beach from Job Number 88823 and the net income from the sale be placed in the Strategic Property Reserve;

4. Resolve to extinguish the easement for water supply 2 wide and 4 wide over Lot 10 DP261880 at Culburra Beach;

5. Fund all costs associated with pipe removal and easement extinguishment of Lot 10 DP261880 from Job Number 18850; and

6. Authorise the General Manager to sign all documents required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

Motion (Clr Pakes / Clr Watson)

That Council:

1. Resolve to dispose of 10 Jopejija Crescent, Culburra Beach (Lot 1 DP579906) by way of public auction in accordance with Policy 16/256 (Development and/or Disposal of Council Lands);

3. Fund all costs associated with the sale of 10 Jopejija Crescent, Culburra Beach from Job Number 88823 and the net income from the sale be placed in the Strategic Property Reserve;

4. Resolve to extinguish the easement for water supply 2 wide and 4 wide over Lot 10 DP261880 at Culburra Beach;

5. Fund all costs associated with pipe removal and easement extinguishment of Lot 10 DP261880 from Job Number 18850; and

7. Consider the allocation of funds from the sale of the land to the upgrade and piping of the drainage on Prince Edward Avenue, Culburra Beach

For: Clr Pakes and Clr Watson

Against: Clr Wells, Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Levett, Clr Kitchener, Clr Proudfoot and Russ Pigg

lost

Recommendation (Clr Findley / Clr Gartner)

That Council:

1. Resolve to dispose of 10 Jopejija Crescent, Culburra Beach (Lot 1 DP579906) by way of public auction in accordance with Policy 16/256 (Development and/or Disposal of Council Lands);

3. Fund all costs associated with the sale of 10 Jopejija Crescent, Culburra Beach from Job Number 88823 and the net income from the sale be placed in the Strategic Property Reserve;

4. Resolve to extinguish the easement for water supply 2 wide and 4 wide over Lot 10 DP261880 at Culburra Beach;

5. Fund all costs associated with pipe removal and easement extinguishment of Lot 10 DP261880 from Job Number 18850; and

CARRIED

Procedural Motion - Adjournment of Meeting

resolved (Clr Findley / Clr Wells)

That the meeting be adjourned for 10 Minutes.

CARRIED

The meeting adjourned the time being 7.45pm.

The meeting reconvened the time being 7.55pm

The following members were present:

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Kaye Gartner

Clr Nina Cheyne

Clr Amanda Findley

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

SA17.288 Acquisition - Drainage Easement - Woollamia - Pt Lot 196 DP 15266 - 10 Pritchard Ave

HPERM Ref: D17/371858

Recommendation

That Council rescind part (1) only of MIN17.923 and resolve to acquire a 6 metre wide by 150 metre length Easement for Drainage over part Lot 196 DP 15266 at 10 Pritchard Avenue, Woollamia, as shown in Attachment 1.

Recommendation (Clr Proudfoot / Clr White)

CARRIED

SA17.289 Water Quality in Harry Sawkins Park & Marriott Park

HPERM Ref: D17/321423

Recommendation (Item to be determined under delegated authority)

That Council:

1. Undertake maintenance at Harry Sawkins and Marriott Parks to improve pond water quality, including removal of vegetation, litter and sediments; and

2. Consider allocating funding of $50,000 in FY18/19 or subsequent years for installation of a Gross Pollutant Trap in the ponds at Marriott Park.

RESOLVED (Clr Proudfoot / Clr Gash) MIN17.983

That Council:

1. Undertake maintenance at Harry Sawkins and Marriott Parks to improve pond water quality, including removal of vegetation, litter and sediments; and

2. Consider allocating funding of $50,000 in FY18/19 or subsequent years for installation of a Gross Pollutant Trap in the ponds at Marriott Park.

CARRIED

SA17.290 Biodiversity Conservation Act - Resource Recovery Park - Retiring Credits

HPERM Ref: D17/351082

Recommendation (Item to be determined under delegated authority)

That Council:

1. Purchase 52 Species Credits from the NSW Office of Environment & Heritage Biodiversity Conservation Fund to meet obligations for the Waste Service’s Resource Recovery Park at an estimated cost of $31,000; and

2. If the bio-banking site on land surrounding the Huskisson Recycling and Waste Facility is not accepted as a suitable offer for all 133 Environmental Offsets, purchase any required credits from NSW Office of Environment & Heritage Biodiversity Conservation fund at an estimated cost of $245,000.

RESOLVED (Clr Findley / Clr Gartner) MIN17.984

That Council:

CARRIED

SA17.291 Statement of Expectations - Roads to Recovery Program

HPERM Ref: D17/377052

Recommendation (Item to be determined under delegated authority)

That Council receives the report for information.

RESOLVED (Clr Proudfoot / Clr Pakes) MIN17.985

That Council:

1. Receive the report regarding Statement of Expectations - Roads to Recovery Program for information;

2. Write to the Local Member Ann Sudmalis and the Federal Minister for Transport and Infrastructure Darren Chester to thank them for the funding given to Council under the Roads to Receovery Program

CARRIED

SA17.292 Drainage Options - 2 to 28 Prince Edward Ave Culburra Beach

HPERM Ref: D17/380538

Recommendation (Item to be determined under delegated authority)

That Council receive for information only:

1. The open drain channel at Prince Edward Ave Culburra Beach was last cleared between 2^nd and 4^th August 2017

2. Staff have made offers to residents/owners of houses numbered 2 to 12 Prince Edward Ave to construct a piped drain in front of their properties. Each property is to contribute 50% of the cost of works. This offer closed on 6 October 2017

RESOLVED (Clr Pakes / Clr Gartner) MIN17.986

That Council:

1. Continue with the maintenance of the drainage along Prince Edward Avenue, Culburra Beach

2. Consider including the piping works as a priority in the 2018/19 – 2019/20 storm water capital works budget

3. Report back on which projects will be removed from the top of the list if we prioritise this project

4. The report also include the funding estimate to complete the required work

CARRIED

SA17.293 Policy Review - POL16/233 - Compliance and Enforcement Policy

HPERM Ref: D17/347619

Recommendation (Item to be determined under delegated authority)

That Council affirm the reviewed policy for Compliance and Enforcement with the adjustments as attached to this report and the policy be made available on Council’s website.

RESOLVED (Clr Findley / Clr White) MIN17.987

Council affirm the reviewed policy for Compliance and Enforcement with the adjustments as attached to this report and the policy be made available on Council’s website.

CARRIED

SA17.294 Council options for reducing impacts of wood smoke

HPERM Ref: D17/334828

Recommendation (Item to be determined under delegated authority)

That existing policy be amended to tighten controls on the production of wood smoke by:

1. Prior to finalising amend the Draft Local Approval Policy to:

a. prohibit the installation of second hand heaters not having a compliance plate stating compliance with the emission requirements of AS/NZS 4013:2014 & AS/NZS 4012:2014.

b. Require a timber storage area that is out of the weather so that timber used in solid fuel heaters has a maximum moisture content of 20%.

2. The NSW EPA be notified to change the Shoalhaven City Council’s listing under Schedule 8 of the Protection of the Environment Operations (clean Air) regulation 2010 from Part 3 - Areas in which all burning (other than burning of vegetation) is prohibited except with approval or in relation to certain domestic waste to:

a. Schedule 8 Part 1 – Areas in which all burning (including burning of vegetation and domestic waste) is prohibited except with approval.

RESOLVED (Clr Cheyne / Clr Levett) MIN17.988

That the existing policy be amended to tighten controls on the production of wood smoke by:

1. Prior to finalising amend the Draft Local Approval Policy to:

a. prohibit the installation of second hand heaters not having a compliance plate stating compliance with the emission requirements of AS/NZS 4013:2014 & AS/NZS 4012:2014.

b. Require a timber storage area that is out of the weather so that timber used in solid fuel heaters has a maximum moisture content of 20%.

a. Schedule 8 Part 1 – Areas in which all burning (including burning of vegetation and domestic waste) is prohibited except with approval.

For: Clr Wells, Clr Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Findley, Clr Levett, Clr Proudfoot and Russ Pigg

Against: Clr Pakes, Clr Watson and Clr Kitchener

CARRIED

SA17.295 Improving Your Parks and Environment - Shoalhaven River Bank Restoration

HPERM Ref: D17/314591

Recommendation

That Council support the acceptance of the $300,000 grant to Council from the Australian Government – Department of Industry, Innovation and Science for the riverbank restoration works on the Shoalhaven River at Bolong Rd and vote the funds accordingly.

Recommendation (Clr Pakes / Clr White)

CARRIED

SA17.296 CL17.225 - Collingwood Beach Dune Vegetation Management - Deferred From August Ordinary - Ministers Response

HPERM Ref: D17/368902

Item dealt with earlier in the meeting.

SA17.297 Shoalhaven River Levee Flood Damage Restoration 2017 project - Department of Industry - Lands & Forestry Offer of Licence to work at Crown Lands property

HPERM Ref: D17/378616

Recommendation

That:

1. Council accept the licence offer from the Minister administering the Crown Lands Act 1989 that allows Council to access Crown Lands for the purposes of undertaking flood levee repairs.

2. Council agrees to be bound by the terms, conditions and provisions of the Licence.

3. The Common Seal of the Council of the City of Shoalhaven be affixed to the signed licence offer and any other documents to be sealed, otherwise the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

Recommendation (Clr Pakes / Clr Levett)

That:

1. Council accept the licence offer from the Minister administering the Crown Lands Act 1989 that allows Council to access Crown Lands for the purposes of undertaking flood levee repairs.

2. Council agrees to be bound by the terms, conditions and provisions of the Licence.

CARRIED

SA17.298 Acquisition of Sewerage Easement at 300 Kings Point Drive Ulladulla

HPERM Ref: D17/352466

Recommendation

That:

1. Council resolve to acquire a Sewerage Easement 10 wide and variable over Lot 18 DP805460, No. 300 Kings Point Drive Ulladulla, as shown by cross hatching on easement plan DP1109183, attached.

2. Council pay compensation of $5,000 plus GST and reasonable legal costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991.

3. Compensation and costs associated with the acquisition be met from Council’s Sewer Fund.

4. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

Recommendation (Clr Proudfoot / Clr White)

That:

1. Council resolve to acquire a Sewerage Easement 10 wide and variable over Lot 18 DP805460, No. 300 Kings Point Drive Ulladulla, as shown by cross hatching on easement plan DP1109183, attached.

2. Council pay compensation of $5,000 plus GST and reasonable legal costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991.

3. Compensation and costs associated with the acquisition be met from Council’s Sewer Fund.

4. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

SA17.299 Grant of electricity easement over Council land at Terara

HPERM Ref: D17/365047

Recommendation

That:

1. Council grant an Easement for Overhead Powerlines 9 wide over Council land Lot 1 DP1224568 and Lot 4 DP634042 at Terara Road, Terara. The easement is delineated (E) and highlighted yellow on the attached draft survey plan.

2. Costs associated with the transaction are to be met from Council’s Sewer Fund. The Easement and Restriction are to be granted at $nil consideration.

3. The Common Seal of the Council of the City of Shoalhaven to be fixed to any document required to be sealed.

Recommendation (Clr White / Clr Gartner)

That:

2. Costs associated with the transaction are to be met from Council’s Sewer Fund. The Easement and Restriction are to be granted at $nil consideration.

3. The Common Seal of the Council of the City of Shoalhaven to be fixed to any document required to be sealed.

CARRIED

SA17.300 NSW Local Government Aboriginal Network Conference 2017

HPERM Ref: D17/361632

Recommendation (Item to be determined under delegated authority)

That Council receive the report from Clr John Levett on the NSW Local Government Aboriginal Network Conference 2017 for information.

RESOLVED (Clr Levett / Clr Findley) MIN17.989

That Council receive the report from Clr John Levett on the NSW Local Government Aboriginal Network Conference 2017 for information.

CARRIED

Confidential Reports

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

No members of the public made representations.

RESOLVED (Clr Wells / Clr Findley)

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

CSA17.16 Request to Waive Fees for Approval to Operate a System of Sewage Management

Personnel matters concerning particular individuals (other than Councillors).10(A)(2)(a)

Discussion in relation to the personal hardship of a resident or ratepayer.10(A)(2)(b)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal an individual’s personal information or contravene an information protection principle under the Privacy and Personal Information Protection Act 1998 or a Health Privacy Principle under the Health Records and Information Privacy Act 2002.

CARRIED

The meeting moved into confidential the time being 8.35pm.

The meeting moved into open session, the time being 8.39pm.

Report from confidential session

The following resolutions of the meeting, whilst closed to the public, were made public.

CSA17.16 Request to Waive Fees for Approval to Operate a System of Sewage Management

HPERM Ref: D17/356351

RESOLVED (Clr Gash / Clr Gartner) MIN17.990C

That in relation to the Request to Waive Fees for Approval to Operate a System of Sewage Management, Council:

1. Decline the request to waive the fee

2. Authorise the General Manager to undertake negotiations with the applicant for a 5 year payment plan.

CARRIED

Note: Rescission Motions were received in relation to the following item:

SA17.279 Donation Request - Shoalhaven Heads Chamber of Commerce & Tourism - New Years Eve Fireworks

There being no further business, the meeting concluded, the time being 8.39pm.

Clr Wells

CHAIRPERSON

Strategy and Assets Committee – Tuesday 12 December 2017

Page 65

SA17.314 Outcomes of Exhibition and Proposed Finalisation - Draft Local Approvals Policy

HPERM Ref: D17/360794

Group: Planning Environment & Development Group

Section: Strategic Planning

Attachments: 1. Draft Shoalhaven Local Approvals Policy - Post Exhibition Consideration (under separate cover) ⇨

2. Draft Shoalhaven Local Approvals Policy - Explanatory Statement ⇩

Purpose / Summary

a) To consider submissions received during the public exhibition of the draft Shoalhaven Local Approvals Policy (LAP); and

b) Adopt the LAP and undertake the required steps to enable finalisation.

Recommendation (Item to be determined under delegated authority)

That Council:

1. Adopt the draft Shoalhaven Local Approvals Policy at Attachment 1 with the noted changes.

2. Obtain approval of the Chief Executive of the NSW Office of Local Government for Part 1 of the draft Shoalhaven Local Approvals Policy prior to finalisation.

3. Give public notice of the adoption of the Shoalhaven Local Approvals Policy as per legislative requirements, following finalisation.

4. Rescind the following policies when the Shoalhaven Local Approvals Policy becomes effective:

a. POL16/268 – Local Approvals Policy On-site Sewage Management.

b. POL16/229 - Caravan Parks in Flood Prone Areas Policy (DCP / LAP).

c. POL16/240 - Local Approvals Policy Mobile Food Stalls/Vehicles and Temporary Food Premises.

5. Notify relevant stakeholders and submitters of this resolution and again following finalisation of the Shoalhaven Local Approvals Policy.

Options

1. As recommended.

Implications: This is the preferred option as it will enable the draft LAP to proceed to finalisation. The draft LAP consolidates all Council’s existing LAP’s and some related policies in the format required by the NSW Local Government Act 1993 (LG Act) which will enable Council to meet its obligations in this regard.

2. Adopt an alternative recommendation.

Implications: This will depend on the extent of any changes and could postpone the implementation of a citywide LAP.

3. Not adopt the recommendation.

Implications: This could stop the implementation of a citywide LAP. This option is not preferred as adopting a citywide LAP is a positive step in rationalising existing approaches to local approvals across Council. By not progressing the LAP, Council’s obligations under the LG Act will not be met.

Background

Section 68 of the LG Act specifies that certain activities can only be carried out with the local approval of Council under the provisions of that Act, except in the case of local or legislative exemptions.

A local approval may be required in isolation (e.g. where a land use/activity is exempt or permitted without consent) or in addition to development consent. Activities requiring local approval include: activities on community land, installation of sewage management systems, footpath dining, temporary food stalls, installation of caravans/manufactured homes, mobile food vehicles, water supply, sewerage, stormwater drainage work etc.

Following a resolution from Council’s Development Committee on 3 February 2017, the draft LAP was prepared under the provisions of the LG Act to assist Council in meeting its obligations relating to local approvals. The draft LAP includes the following mandatory parts:

· Part 1: Exemptions - the circumstances (if any) in which a person would be exempt from the necessity to obtain a particular approval of the council.

· Part 2: Criteria - the criteria (if any) which the council must take into consideration in determining whether to give or refuse an approval of a particular kind.

· Part 3: Other Matters - other matters relating to approvals.

The draft LAP consolidates the criteria and advice contained in a number of existing LAPs and policies of Council, which is in line with the direction of the NSW Office of Local Government to ensure consistency.

On 15 August 2017, Council’s Strategy and Asset Committee resolved under delegation (MIN17.703) to:

1. Endorse the draft Local Approvals Policy at Attachment 1 for public exhibition.

2. Publicly exhibit the draft Local Approvals Policy for 28 days and receive comments for 42 days from the commencement of the exhibition period in accordance with Section 160 of the Local Government Act 1993.

3. Receive a future report following public exhibition to enable any submissions to be fully considered and any changes made prior to:

· Council adoption; and

· Subsequent process to obtain consent of the Chief Executive of the Office of Local Government for Part 1 of the Local Approvals Policy prior to finalisation.

Community Engagement – Public Exhibition

Consistent with the Council resolution and the requirements of the LG Act, the draft LAP was exhibited for a period of 45 days from Wednesday 27 September to Friday 10 November 2017.

The draft LAP was exhibited at Council’s Administrative Offices, Bridge Road, Nowra and Deering Street, Ulladulla during business hours and on Council’s website. The exhibition material remains available on Council’s website (http://shoalhaven.nsw.gov.au/My-Council/Public-exhibition/Documents-on-exhibition) and includes the following:

· Draft LAP document.

· Explanatory Statement (Attachment 2) - outlines the role and form of the draft LAP and a link to all policies and guidelines referred to within the draft LAP that better enables the draft LAP and its implications to be understood.

· Newspaper advertisement.

Submissions

Three (3) internal submissions were received as a result of the public exhibition and these relate to minor typographical errors and administrative matters that had been identified. The key issues raised and staff comments in response are provided below.

Number	Submission Summary	Comment
1	Omission – add words to Section 4.1 – Assessment of an application: “Due to the nature and type of works/activities requiring approval under the LG Act and the Roads Act 1993 [, these applications] are not generally notified.”	Supported. The addition of this wording will enhance readability and clarify that applications for approvals are not generally notified.
1	Amend word in Section 4.1 – Determination – clarify that it is a modification to an approval: “In such cases, and depending on the circumstances, an applicant can seek to lodge a new application or alternatively request to modify/extend an existing ~~application~~ [approval].”	Supported. By replacing the word ‘application’ with ‘approval’, it clarifies that there is an opportunity to modify an existing approval.
2	Section 3.2 Operate an on-site sewage management system (C6 activity) – Advice: Replace reference to “Drainage Application Form” with “Approval to Operate a System of Sewage Management Application Form”.	Supported. The “Approval to Operate a System of Sewage Management Application Form” is the correct form. The relevant hyperlink will need to be included. Reference to drainage application in Part 3 On-site sewage management systems (C5 & C6 activity) will need to be supplemented with reference to on-site sewage management.
3	Replace “Food Vans” with “Mobile Food Vehicles” throughout for consistency.	Supported. This will ensure consistency in terminology across the LAP.
	Insert reference to “Mobile Food Vehicles and Temporary Food stalls Guidelines” in the advice section in Section 3.2 Mobile food vehicles on Council land (D1 Activity).	Supported. The Guideline provides important advice in relation to this activity. The relevant hyperlink will need to be included.
	Replace “Itinerant Food Vans” with “Mobile Food Vehicles (Itinerant Food Vendors)” in the criteria section in Section 3.2 Mobile food vehicles in a public place (F7 Activity).	Supported. This will ensure consistency in terminology across the LAP.
	In the advice section in Section 3.2 Mobile food vehicles in a public place (F7 Activity): · Confirm that the “Mobile Food Vending Guidelines” apply to Category 2 Mobile Food Vehicles; and · Insert reference to note that the “Mobile Food Vehicles and Temporary Food Stalls Guidelines” apply to both Category 1 and Category 2 Mobile Food Vehicles.	Supported. This will assist in clarifying which Guidelines apply in relation to Category 1 and 2 Mobile Food Vehicles. Hyperlink required.
	In Section 3.2 Sale of food and articles in a public place (F7 Activity), replace reference to “mobile food stalls and temporary food premises, refer to criteria in” with “mobile food vehicles and temporary food stalls, refer to”.	Supported. This will ensure consistency in terminology across the LAP. It is noted that the term “food vans” will also need to be replaced with “temporary food stalls” in Section 3 for consistency.
	Replace reference to “Mobile Food Stalls/Vehicles and Temporary Food Premises Policy” with the “Mobile Food Vehicles and Temporary Food stalls Guidelines” in the criteria section in Section 3.2 Sale of food and articles in a public place (F7 Activity).	Supported. This report recommends that POL16/240 - Local Approvals Policy Mobile Food Stalls/Vehicles and Temporary Food Premises be rescinded and ultimately replaced with the Mobile Food Vehicles and Temporary Food Stalls Guidelines. The Guideline provides important criteria in relation to this activity. The relevant hyperlink will need to be included.
	Insert additional criteria in Section 3.2 Installation of solid fuel or domestic oil heater (F4 Activity): · If second hand, have a compliance plate stating compliance with the emission requirements of AS/NZS 4013:2014 & AS/NZS 4012:2014. · A timber storage area out of the weather must be provided so that timber used in solid fuel heaters has a maximum moisture content of 20%.	Supported. Council’s Strategy and Assets Committee supported the inclusion of criteria relating to second hand solid or oil fuelled heaters at its meeting on 21 November 2017 (MIN17.988). The existing content will need to be restructured to accommodate the new criteria.

A copy of the draft LAP showing all recommended amendments following public exhibition that are identified in the above is provided as Attachment 1.

It is noted that these amendments are not considered to be substantial and therefore the draft LAP can be adopted without further public exhibition as per Section 161 (2) of the LG Act.

Finalisation Process

Under the provisions of the LG Act, a Council has no power to adopt any exemptions specified in Part 1 (Exemptions) of a LAP. The LAP includes a local exemption for Ceremonies on Public Land (D6 Activity) under Part 1 (Exemptions). As such, approval is required from the Chief Executive of the NSW Office of Local Government for the adoption of that part following the adoption of the LAP by Council.

Any changes required by the NSW Office of Local Government will be reported back to Council accordingly. Should no changes be required, the LAP can be finalised.

Conclusion

It is recommended that Council adopt the LAP at Attachment 1 with all suggested changes resulting from public exhibition and obtain approval from the OLG for the local exemption in Part 1 (Exemptions). The rescission of the three policies of Council will further streamline Council’s existing processes.

Policy Implications

As mentioned above, the LAP consolidates the criteria and advice contained in a number of existing LAPs and policies of Council. Upon the citywide LAP becoming effective, it is recommended that the following policies be rescinded:

· POL16/268 – Local Approvals Policy On-site Sewage Management.

· POL16/229 - Caravan Parks in Flood Prone Areas Policy (DCP / LAP).

· POL16/240 - Local Approvals Policy Mobile Food Stalls/Vehicles and Temporary Food Premises.

The relevant content of POL16/268 and POL16/229 is now wholly contained in either the LAP or Shoalhaven Development Control Plan 2014.

The relevant content of POL16/240 is in the process of being adapted into a guideline i.e. Mobile Food Vehicles and Temporary Food Stalls Guideline (Guideline). It is noted that a guideline is not a policy of Council and may be amended by Council staff from time to time as required without a resolution of Council. The Guideline will be available on Council’s website when effective.

A number of other policies of Council may require modifications following adoption of the LAP. These changes may include restructuring from an LAP format to a policy format, or to update or include references to the LAP as required. Any proposed amendments to existing policy will be reported accordingly.

Financial Implications

Finalisation of the LAP will be resourced within the existing Strategic Planning budget.

Risk Implications

Under Section 77 of the LG Act, Council is required to bring the relevant matters relating to local approvals to the notice of intending applicants. In accordance with Section 165 of the LG Act, all LAPs are automatically revoked 12 months after the declaration of the poll for a general election of the Council.

It would be in the best interest of Council to progress the finalisation of the LAP as recommended to ensure Council meets its obligations under the LG Act.

Registration	ALGWA Member	Non Member
Early Bird Registration (until 15 January 2018) Includes: Welcome Reception, all conference sessions, meals and Gala Dinner	$870	$970
Standard Registration Includes: Welcome Reception, all conference sessions, meals and Gala Dinner	$970	$1070
Day Registration Friday 16 March 2018. Includes the day’s conference session and meals.	$570	$570
Gala Dinner (Please include guest/partner in QTY if applicable)	$150	$150
Airport Shuttle Bus Service (If applicable)	$30	$30

Lessee	Illawarra Shoalhaven Local Health District
Premises	The building, improvements and curtilage on Part Lot 2 DP708441 at Park Road, Nowra, commonly known as 39 Holloway Road, Nowra.
Term	Five (5) years
Commencement Date	To be advised
Termination Date	To be advised
Rent	$13,850.00 plus GST per annum, payable monthly in advance
Application of Rent Assessment Policy	Percentage of rental subsidy = 57.27%
Application of Management Fee	3.5% of annual rent ($1,096.00)
Subsidised Rental (inclusive of Management Fee)	$18,572.00
Rent Review	Annually to CPI
Percentage of Outgoings	100% of all outgoings in relation to the property.
Permitted Use	Operation of an Adult Day Centre and any associated activities.
Public Risk Insurance	Twenty Million Dollars ($20,000,000.00)

Licence Holder	Shoalhaven City Council
Purpose for which premises may be used	Berthing Area (11m x 4.5m), berthing Area (8.75m x 3.5m), Jetty (24m x 2.4m with “L” end 3.41m x 5.7m)
Commencement Date	Date of execution of the Licence
Initial Rent	$524.70
Rent Review	Annually to CPI
Market Rent Review Period	3 years
Insurance – Public Risk	$20 million
Improvements – Holder to remove on Expiry	Jetty
Holding Number	RI 571366

Tenderer	Location
Cleanaway Waste Management Limited	Tenderlink
Staples Brothers (Nowra) Pty Ltd T/A Premier Pumpouts	Tenderbox
Tox Free Australia Pty Ltd	Tenderlink

Tenderer	Location
Civil Project Management Group Pty Ltd	South Nowra NSW 2541
Tereno Pty Ltd	Ulladulla NSW 2539
Batmac Constructions Pty Ltd	North Nowra NSW 2541