Strategy and Assets Committee
Meeting Date: Tuesday,
11 December, 2018
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.00pm
Membership (Quorum - 5)
Clr John Wells - Chairperson
Clr Bob Proudfoot
All Councillors
General Manager or nominee
Please note: The proceedings of this meeting
(including presentations, deputations and debate) will be webcast and may be
recorded and broadcast under the provisions of the Code of Meeting Practice. Your attendance at this meeting is taken
as consent to the possibility that your image and/or voice may be recorded and
broadcast to the public.
Agenda
1. Apologies / Leave of Absence
2. Confirmation of Minutes
· Strategy
and Assets Committee - 16 October 2018.................................................... 1
3. Declarations of Interest
4. Mayoral Minute
5. Deputations and Presentations
6. Notices of Motion / Questions on Notice
Notices of Motion / Questions on Notice
SA18.261.... Notice of Motion - Indoor Sporting Stadium / Old
Basketball Courts.......... 20
SA18.262.... Notice of Motion - Sports Board Term of Membership................................ 21
SA18.263.... Notice of Motion - Use of Recycled Materials in
Road Construction and Maintenance...................................................................................................................... 22
SA18.264.... Notice of Motion - Council’s Current
Electricity Usage................................ 23
7. Committee Reports
SA18.265.... Report of the Youth Advisory Committee - 31
October 2018...................... 24
YA18.25...... Shoalhaven School Waste Reduction Initiative
SA18.266.... Report of the Nowra CBD Revitalisation Strategy
Committee - 7 November 2018...................................................................................................................... 25
CBD18.107. Additional Item - Overview and Outcomes - Nowra CBD
Workshop
8. Reports
General Manager
SA18.267.... Risk and Audit Committee Annual Report 2017 - 2018............................... 26
SA18.268.... Model Code of Meeting Practice.................................................................. 27
SA18.269.... Council Committee Structure & Purpose..................................................... 30
SA18.270.... Sustainability Initiatives................................................................................ 33
Finance Corporate & Community Services
SA18.271.... Milton Library - Budget Reallocation - Ongoing
Funding............................. 35
SA18.272.... Draft Destination Management Plan (DMP)................................................. 40
Assets & Works
SA18.273.... Petition - Green Pots - Inlet Cinema - Sussex
Inlet Streetscape................. 43
SA18.274.... Shoalhaven Indoor Sports Centre - Water Collection
and Water Reuse & Reticulation Scheme......................................................................................................... 47
SA18.275.... Far North Collector Road Network............................................................... 50
SA18.276.... Special Rates Review - Streetscape Renewal Budget
2018/19.................. 53
SA18.277.... Kerb & Gutter Ratepayer Advance - 9 Minerva St
& 27 - 33 Anne St Vincentia 58
SA18.278.... Parkcare Action Plans - Sanctuary Point Graffiti
Parkcare / Cronin Place Reserve Parkcare....................................................................................................... 60
SA18.279.... Licence to Desert Developments Pty Ltd - 83 South
Street Ulladulla......... 69
Planning Environment & Development
SA18.280.... State of the Environment Report Cards 2017/18......................................... 73
SA18.281.... Trees - Example Audit, Value and
Status - Shoalhaven Local Government Area...................................................................................................................... 75
SA18.282.... Sustainability Program Update..................................................................... 82
SA18.283.... Natural Resources and Floodplain Management
Committees Reinstatement - Structure, Governance and Resourcing....................................................... 96
Shoalhaven Water
SA18.284.... Solar Saver Program.................................................................................. 107
SA18.285.... Sustainable Energy Initiatives.................................................................... 119
SA18.286.... Report - REMS Stage 1B - Review of
Environmental Factors Addendum - Bomaderry to Nowra Transfer Main - Drilling
Mud Management................................. 123
SA18.287.... REMS 1A Work Package 3.1 UV Procurement......................................... 126
SA18.288.... Communications Facilities Asset Management Plan................................. 128
SA18.289.... Lease of land at Yalwal for new communications
tower site..................... 130
SA18.290.... Tenders - Report Provision of Trainees &
Apprentices............................. 132
9. Confidential
Reports
Reports
CSA18.19.... REMS 1A Work Package 3.1 UV Procurement
Local Government Act - Section 10A(2)(d)(i) - Commercial
information of a confidential nature that would, if disclosed prejudice the commercial
position of the person who supplied it.
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
CSA18.20.... Tenders – Confidential Report Provision of
Trainees & Apprentices
Local Government Act - Section 10A(2)(d)(i) - Commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it.
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
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Strategy and
Assets Committee – Tuesday 11 December 2018
Page
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Strategy and Assets
Committee
Delegation:
pursuant to s377 (1) of the Local
Government Act 1993 the Committee is delegated
the functions conferred on Council by the Local
Government Act 1993 (LG Act) or any other Act or delegated
to Council, as are
specified in the Schedule, subject to the following limitations:
i. The
Committee cannot exercise any function delegated to the Council which by the
terms of that delegation cannot be sub-delegated;
ii. The
Committee cannot exercise any function which s377(1) of the LG Act provides
cannot be delegated by Council;
iii. The
Committee cannot exercise a function which is expressly required by the LG Act
or any other Act to be exercised by resolution of the Council; and
iv. The
Committee cannot exercise any function which is a function of the General
Manager under s335 of the LG Act.
SCHEDULE
a. Make recommendations to
Council and consider, formulate, review and adopt policies in relation to
Councils corporate & community planning under Part 2 of Chapter 13 of the
LG Act, asset management and in connection with the other functions listed in
this Schedule and in particular to make recommendations to Council in respect
of the content of Councils community strategic plan, delivery program,
resourcing strategy and operational plan within the meaning of Part 2 of
Chapter 13 of the LG Act;
b. Make recommendations to
Council and consider, formulate, review and adopt Council policies, plans and
strategies other than those in respect of town planning and environmental
matters, and any other matter referred to the Committee by the General Manager.
c. Make recommendations in
respect of the introduction of new fees or charges or the alteration of
existing fees and charges for inclusion in the Councils next operational plan
within the meaning of s405 of the LG Act;
d. Monitor, review and
consider matters relating to the operations and strategic direction of Councils
Holiday Haven Tourist Parks Group;
e. All functions in respect
of the management of, and facilities provided on Crown Land in respect of which
Council is the ‘Crown Land Manager’ under Division 3.4 of the Crown
Lands Management Act, 2016 and the making of recommendations to Council
regarding such matters where the function is not dealt with under the
delegations to the General Manager or cannot be delegated by Council;
f. Provision of
corporate direction to the Shoalhaven Water Group in respect of powers
delegated to it by Council regarding the construction, alteration or
maintenance of water and sewerage works, effluent works and pump out
removal;
g. Authorise the
expenditure of funds raised under s64 of the LG Act within the limits outlined
in, and in accordance with Councils adopted Development Servicing Plan and
other relevant adopted Council policies;
h. Make recommendations to
Council in respect of fees and charges for water and wastewater services
provided by Council;
i. Develop,
implement, review and adopt strategic policies for water, sewerage and effluent
operations of Council;
j. Undertake
preliminary investigations (feasibility, cost benefit, risk analysis, etc.)
into development opportunities for Councils strategic land holdings and make
recommendations to Council.
k. Review and make recommendations
to Council in relation to:
l. The sale prices of
land in connection with residential and industrial Council subdivisions;
m. The sale of Council property
or the purchase or resumption of land;
n. The compensation to be
offered in respect of land resumed by Council; and
o. Properties leased or
rented by Council, other than those delegated to the General Manager for
approval and execution in accordance with MIN14.912 and MIN15.237 of the
Council.
p. To determine and accept
all tenders with a value of $1 Million or more, except those tenders required
by law to be determined by full Council (MIN17.334).
Minutes of the Strategy and Assets Committee
Meeting Date: Tuesday,
16 October 2018
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.05pm
The following members
were present:
Clr John Wells -
Chairperson
Clr Joanna Gash
Clr Amanda Findley
Clr Patricia White
Clr Kaye Gartner
Clr Nina Cheyne
Clr Annette Alldrick
Clr John Levett
Clr Andrew Guile
Clr Mitchell Pakes
Clr Greg Watson
Clr Mark Kitchener
Clr Bob Proudfoot
Russ Pigg - General
Manager
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Apologies / Leave of Absence
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Nil
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Confirmation of the Minutes
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RESOLVED (Clr White / Clr Gash) MIN18.804
That the Minutes of the Strategy
and Assets Committee held on Tuesday 18 September 2018 be confirmed.
CARRIED
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Nil
Mayoral Minutes
Nil.
Deputations and Presentations
SA18.237
– Proposed Pump Track at Jerry Bailey Oval, Shoalhaven Heads
Jack Doherty, representing Save
Jerry Bailey Oval, addressed the meeting and spoke against the recommendation.
Arran Gordon, representing
the Shoalhaven Heads Community Forum - Pump Track Sub Committee, addressed
the meeting and spoke in favour of the recommendation.
SA18.238 – Ulladulla Skate Park - Audit Report
and Recommendations for Facility Update
Moo Dath, representing the West
Ulladulla Management Committee, addressed the meeting and spoke regarding the
recommendation.
SA18.242 – Shoalhaven
Affordable Housing Strategy - Property Acquisition Matters
Terry Barrett, representing
Pride of Bomaderry CCB, addressed the meeting and spoke against the
recommendation.
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Procedural
Motion - Bring Item Forward
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RESOLVED (Clr Pakes / Clr Guile) MIN18.805
That the matter of the following
items be brought forward for consideration:
· SA18.237 - Proposed
Pump Track at Jerry Bailey Oval, Shoalhaven Heads - Community Consultation
Outcomes and Next Steps
· SA18.238 -
Ulladulla Skate Park - Audit Report and Recommendations for Facility Update
· SA18.242 -
Shoalhaven Affordable Housing Strategy - Property Acquisition Matters
CARRIED
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Reports
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SA18.237 Proposed
Pump Track at Jerry Bailey Oval, Shoalhaven Heads - Community Consultation
Outcomes and Next Steps
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HPERM Ref:
D18/290897
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Recommendation (Item to be determined under
delegated authority)
That Council supports the
proposal by Shoalhaven Heads Community Forum to construct a BMX Pump Track on
Jerry Bailey Oval, Shoalhaven Heads, subject to Shoalhaven Heads Community
Forum supplying Council with:
1. Revised
Activation Strategy to include a five-year plan for activating the BMX Pump
Track;
2. Evaluation
Criteria as per Council’s Policy; and
3. Confirmation
that they have secured donations and in-kind contributions to fund and
deliver the project.
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RESOLVED (Clr Pakes / Clr
Proudfoot) MIN18.806
That Council supports the
proposal by Shoalhaven Heads Community Forum to construct a BMX Pump Track on
Jerry Bailey Oval, Shoalhaven Heads, subject to Shoalhaven Heads Community
Forum supplying Council with:
1. Revised
Activation Strategy to include a five-year plan for activating the BMX Pump
Track;
2. Evaluation
Criteria as per Council’s Policy; and
3. Confirmation
that they have secured donations and in-kind contributions to fund and
deliver the project.
CARRIED
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SA18.238 Ulladulla
Skate Park - Audit Report and Recommendations for Facility Update
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HPERM Ref:
D18/322224
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Recommendation (Item to be determined under
delegated authority)
That Council:
1. Receive
the Ulladulla Skate Park Audit Report for information and note that the
report identifies the estimated end of the useful life of the facility will
be reached at the end of 2023.
2. Limit
repairs to the existing facility at this time to repairs that the General
Manager (Director Finance, Corporate & Community Services) deems
appropriate to address high risk defects.
3. Utilise
the current budget allocation of $200,000 to engage a consultant to prepare a
concept and detail design for the construction of a replacement facility of
the Ulladulla Skate Park that considers the recommendations of the Ulladulla
Skate Park Audit Report and in consultation with community. Prior to
proceeding to detail design, Council receive a report with the concept design
for endorsement.
4. Develop
a funding plan for the replacement of the Ulladulla Skate Park facility that
identifies funding sources, including grant funding opportunities, over a
number of budget cycles commencing 2019/20 for inclusion in Council’s
long-term financial plan.
5. Commence
the preparation of the master plan for the Ulladulla Sports Park using any
savings from the current budget allocation of $200,000 for the Ulladulla
Skate Park.
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RESOLVED (Clr Gartner / Clr
Cheyne) MIN18.807
That Council:
1. Receive
the Ulladulla Skate Park Audit Report for information and note that the
report identifies the estimated end of the useful life of the facility will
be reached at the end of 2023.
2. Limit
repairs to the existing facility at this time to repairs that the General
Manager (Director Finance, Corporate & Community Services) deems appropriate
to address high risk defects.
3. Utilise
the current budget allocation of $200,000 to engage a consultant to prepare a
concept and detail design for the construction of a replacement facility of
the Ulladulla Skate Park that considers the recommendations of the Ulladulla
Skate Park Audit Report and in consultation with community. Prior to
proceeding to detail design, Council receive a report with the concept design
for endorsement.
4. Develop
a funding plan for the replacement of the Ulladulla Skate Park facility that
identifies funding sources, including grant funding opportunities, over a
number of budget cycles commencing 2019/20 for inclusion in Council’s
long-term financial plan.
5. Commence
the preparation of the master plan for the Ulladulla Sports Park using any
savings from the current budget allocation of $200,000 for the Ulladulla
Skate Park.
6. Continue
consultation with the Ulladulla Skate Park User Groups in the detailed design
process.
CARRIED
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SA18.242 Shoalhaven
Affordable Housing Strategy - Property Acquisition Matters
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HPERM Ref:
D18/338075
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Recommendation (Item to be determined under
delegated authority)
That Council in accordance with
Section 10A(2)(C) of The Local Government Act 1993, consider a separate
confidential report on the acquisition of additional properties in Bomaderry
to facilitate the proposed Shoalhaven Affordable Housing Strategy.
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RESOLVED (Clr Findley / Clr
White) MIN18.808
That Council in accordance with
Section 10A(2)(C) of The Local Government Act 1993, consider a separate
confidential report on the acquisition of additional properties in Bomaderry
to facilitate the proposed Shoalhaven Affordable Housing Strategy.
CARRIED
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SA18.233 2018/2019
Conferences
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HPERM Ref:
D18/315189
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Recommendation (Item to be determined under
delegated authority)
That Council
1. Authorises
available Councillors to attend the following conferences and such attendance
be deemed Council Business.
a. 27th
NSW Coastal Conference
b. 18th
International Cities and Town Centres Conference
c. 2018
Global Eco Asia-Pacific Tourism Conference
d. 2019
Climate Leadership Conference
e. 2019
Australian Coastal Councils Conference
f. 2019
Australian Local Government Women’s Association NSW State Conference
g. Waste
2019 Conference
h. 2019
OzWater Conference
i. 2019
National General Assembly of Local Government
j. 2019
LGNSW Water Management Conference
k. 2019
NSW Local Government Aboriginal Network Conference
l. 2019
LGNSW Annual Conference
2. Require
that travel, registration fees, accommodation and all reasonable
out-of-pocket expenses be met in accordance with Council Members –
Payment of Expenses and Provision of Facilities Policy.
3. Request
Councillors attending the conference to provide a written report within 30
days of returning from the conference.
4. Approve
rescheduling the Ordinary Meeting in November 2018 from 27 November to 20
November 2018, if there are several councillors wishing to attend the 2018
Global Eco Asia-Pacific Tourism Conference.
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RESOLVED (Clr Proudfoot / Clr
White) MIN18.809
That Council
1. Authorises
available Councillors to attend the following conferences and such attendance
be deemed Council Business.
a. 27th
NSW Coastal Conference
b. 18th
International Cities and Town Centres Conference
c. 2018
Global Eco Asia-Pacific Tourism Conference
d. 2019
Climate Leadership Conference
e. 2019
Australian Coastal Councils Conference
f. 2019
Australian Local Government Women’s Association NSW State Conference
g. Waste
2019 Conference
h. 2019
OzWater Conference
i. 2019
National General Assembly of Local Government
j. 2019
LGNSW Water Management Conference
k. 2019
NSW Local Government Aboriginal Network Conference
l. 2019
LGNSW Annual Conference
m. 2018
& 2019 National Local Roads & Transport Congress
2. Require
that travel, registration fees, accommodation and all reasonable
out-of-pocket expenses be met in accordance with Council Members –
Payment of Expenses and Provision of Facilities Policy.
3. Request
Councillors attending the conference to provide a written report within 30
days of returning from the conference.
4. Reschedule
the Ordinary Meeting in November 2018 from 27 November to 20 November 2018.
CARRIED
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SA18.234 Access
Areas for Dogs Policy and Off-leash Dog Areas - Sussex Inlet District and Greenwell
Point
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HPERM Ref:
D18/309379
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Recommendation (Item to be determined under
delegated authority)
That Council resolves to:
1. Bring
forward the timing of the comprehensive review of the Access Areas for Dogs
Policy from 2020 to the first half of 2019.
2. Have
the policy review undertaken in consultation with Ranger Services as the
enforcement body, and the broader community, and consider the process for new
off-leash dog areas including site criteria and fencing arrangements.
3. Seek
quotations for the engagement of a suitably qualified and experienced
consultant to facilitate the review, and a further report be presented to
Council recommending a preferred consultant and an identified funding source.
4. Defer
a decision in relation to an off-leash dog area in the Sussex Inlet District
and at Greenwell Point, and signage, until the comprehensive review of the
Access Areas for Dogs Policy has been completed.
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RESOLVED (Clr White / Clr
Gartner) MIN18.810
That
Council resolves to:
1. Bring
forward the timing of the comprehensive review of the Access Areas for Dogs
Policy from 2020 to the first half of 2019.
2. Have
the policy review undertaken in consultation with Ranger Services as the
enforcement body, and the broader community, and consider the process for new
off-leash dog areas including site criteria and fencing arrangements.
3. Seek
quotations for the engagement of a suitably qualified and experienced
consultant to facilitate the review, and a further report be presented to
Council recommending a preferred consultant and an identified funding source.
4. Defer
a decision in relation to an off-leash dog area in the Sussex Inlet District
and at Greenwell Point, and signage, until the comprehensive review of the
Access Areas for Dogs Policy has been completed.
CARRIED
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SA18.235 Installation
of Bollards - Marine Vegetation Protection - Jacob Ellmoos Reserve, Sussex
Inlet
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HPERM Ref:
D18/326935
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Recommendation
That Council:
1. Install
bollards and signage at Jacob Ellmoos Reserve, Sussex Inlet, to comply with
NSW DPI Fisheries (Fisheries) issued Permit: PN18/22 in order to protect
identified coastal Saltmarsh protected areas, aligning with the Fisheries
recommended course of action.
2. Notify
neighbouring residents of Council’s Resolution prior to installation
and provide Fisheries’ brochure for their information.
3. Hold
a workshop with relevant staff in 2019 to discuss potential Policy changes
that may reflect Council’s intent and outcomes expected when decisions
are made on bollard placement within reserves and Parks.
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RESOLVED (Clr Findley / Clr
Gartner) MIN18.811
That Council:
1. Install
bollards and signage at Jacob Ellmoos Reserve, Sussex Inlet, to comply with NSW DPI Fisheries (Fisheries) issued
Permit: PN18/22 in order to protect identified coastal Saltmarsh protected
areas, aligning with the Fisheries recommended course of action.
2. Notify
neighbouring residents of Council’s Resolution prior to installation
and provide Fisheries’ brochure for their information.
3. Hold
a workshop with relevant staff in 2019 to discuss potential Policy changes
that may reflect Council’s intent and outcomes expected when decisions
are made on bollard placement within reserves and Parks.
CARRIED
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SA18.236 Establishment
of Alcohol Prohibited Area - Huskisson Carnival
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HPERM Ref:
D18/330739
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Recommendation (Item to be determined under
delegated authority)
That Council establish an Alcohol
Prohibited Area for the duration of Huskisson Carnival at Huskisson Oval
annually during December and January.
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RESOLVED (Clr Findley / Clr
Guile) MIN18.812
That:
1. Council
establish an Alcohol Prohibited Area for the duration of Huskisson Carnival
at Huskisson Oval annually during December and January.
2. The
General Manager (Director, Finance Corporate & Community Services)
undertake community education to advise Huskisson residents that the
prohibitions will be in place during the Carnival.
CARRIED
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SA18.237 Proposed Pump Track at Jerry Bailey Oval, Shoalhaven
Heads - Community Consultation Outcomes And Next Steps
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HPERM Ref: D18/290897
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Item
dealt with earlier in the meeting see MIN18.806
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SA18.238 Ulladulla Skate Park - Audit Report and Recommendations
for Facility Update
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HPERM Ref: D18/322224
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Item
dealt with earlier in the meeting see MIN18.807
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SA18.239 Milton
Ulladulla Croquet Club Construction - Stage 1 - Revised Timeframes for
Completion
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HPERM Ref:
D18/323950
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Recommendation (Item to be determined under
delegated authority)
That Council revise the timeframe
for the construction of the croquet courts as detailed in Part 4 of MIN17.323
to :
1. Commence
construction in fourth quarter of 2018/19 and
2. Complete
construction by of the courts in second quarter of 2019/20.
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RESOLVED (Clr Findley / Clr
Gartner) MIN18.813
That Council revise the timeframe
for the construction of the croquet courts as detailed in Part 4 of MIN17.323
to :
1. Commence
construction in fourth quarter of 2018/19 and
2. Complete
construction by of the courts in second quarter of 2019/20.
CARRIED
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SA18.240 Shoalhaven
Tennis - Decommission 2 Courts and Waive Outstanding Loan
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HPERM Ref:
D18/326924
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Recommendation
That Council
1. Waive
the outstanding loan amount of $7,500 to Shoalhaven Heads Tennis Courts
Management Committee,
2. Proceed
to decommission Courts 3 & 4 at Shoalhaven Heads Tennis Courts.
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RECOMMENDATION
(Clr Pakes / Clr Gartner)
That Council
1. Waive
the outstanding loan amount of $7,500 to Shoalhaven Heads Tennis Courts
Management Committee,
2. Proceed
to decommission Courts 3 & 4 at Shoalhaven Heads Tennis Courts.
3. That community consultation be
undertaken in regard to the future use of the site.
CARRIED
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SA18.241 Nowra
Showground Buildings Budget
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HPERM Ref:
D18/330889
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Recommendation
That Council:
1. Expend
up to $400,000 of the $600,000 2018/19 Special Rate Variation Nowra
Showground Buildings Budget on Fire Services Upgrade for the Nowra Showground
in order to comply with Building Code of Australia and Local Government
Camping Grounds Regulation 2005 requirements.
2. Expend
all remaining funds on grandstand leak repair, painting external buildings,
roof cleaning and internal painting of Pavilion, Committee Room and Warriors
buildings, to the extent that funding permits.
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RECOMMENDATION
(Clr Findley / Clr Alldrick)
That Council:
1. Expend up to $400,000 of the
$600,000 2018/19 Special Rate Variation Nowra Showground Buildings Budget on
Fire Services Upgrade for the Nowra Showground in order to comply with
Building Code of Australia and Local Government Camping Grounds Regulation
2005 requirements.
2. Expend
all remaining funds on grandstand leak repair, painting external buildings,
roof cleaning and internal painting of Pavilion, Committee Room and Warriors
buildings, to the extent that funding permits.
CARRIED
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SA18.242 Shoalhaven Affordable Housing Strategy - Property
Acquisition Matters
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HPERM Ref: D18/338075
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Item
dealt with earlier in the meeting see MIN18.808
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SA18.243 Sale
- Council Land - Lot 1 DP579906 at 27c Broadview Ave Culburra Beach
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HPERM Ref:
D18/295498
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Recommendation
That Council resolves to:
1. Authorise
the sale of the land comprised in Lot 1 DP 579906 at 27c Broadview Ave
(formerly known as 10 Jopejija Crescent), Culburra Beach to Janet & Paul
Francis for $235,000 (inclusive of GST if applicable); and
2. Authorise
the General Manager to sign all documents required to give effect to this
resolution and to affix the Common Seal of the Council of the City of
Shoalhaven to all documentation required to be sealed; and
3. Rescind
MIN17.1020 (1) & (2).
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RECOMMENDATION
(Clr Guile / Clr Gash)
That Council resolves to:
1. Authorise
the sale of the land comprised in Lot 1 DP 579906 at 27c Broadview Ave
(formerly known as 10 Jopejija Crescent), Culburra Beach to Janet & Paul
Francis for $235,000 (inclusive of GST if applicable); and
2. Authorise
the General Manager to sign all documents required to give effect to this
resolution and to affix the Common Seal of the Council of the City of
Shoalhaven to all documentation required to be sealed; and
3. Rescind
MIN17.1020 (1) & (2).
CARRIED
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SA18.244 Pilot
Project - Council Land Review
Sanctuary Point & St Georges Basin
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HPERM Ref:
D18/339002
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Recommendation (Item to be determined under
delegated authority)
That:
1. Council
endorse Sanctuary Point and St Georges Basin as the location of the Land
Review Pilot Project;
2. Staff
engage with the community and residents of Sanctuary Point and St Georges
Basin to understand:
a. community
expectations with regard to parks and reserves generally;
b. the
appetite of the community to consider disposal of under performing community
land assets to fund improvements to under utilised and/or under developed
parks and reserves;
3. Staff
undertake detailed investigation of community land within the Pilot Area
including those reserves identified in the Community Infrastructure
Strategic Plan 2017-2036 to identify which land may be suitable for full
or partial disposal; and
4. Council
receive a further report detailing outcomes of the community consultation and
the detailed investigation of community land within the pilot area.
Note: Clr Pakes left
the meeting at 6.28pm
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RESOLVED (Clr Findley / Clr
Proudfoot) MIN18.814
That Council receive the report
on the Pilot Project - Council Land Review, Sanctuary Point and St Georges
Basin for information.
CARRIED
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SA18.245 Proposed
Sale of Lot 4 DP 550354 Island Point Road, St Georges Basin
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HPERM Ref:
D18/309787
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Recommendation
That Council:
1. Approve,
in principle, the sale of Council land comprised in a three (3) lot
subdivision of Lot 4 DP 550354 Island Point Road, St Georges Basin;
2. Receive
a further report in due course regarding the subdivision and final terms and
conditions of the proposed sales to adjoining owner(s).
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RECOMMENDATION
(Clr Guile / Clr White)
That Council:
1. Approve,
in principle, the sale of Council land comprised in a three (3) lot
subdivision of Lot 4 DP 550354 Island Point Road, St Georges Basin;
2. Receive
a further report in due course regarding the subdivision and final terms and
conditions of the proposed sales to adjoining owner(s).
CARRIED
|
|
SA18.246 Grant
of Electricity Easement for Pad Mount Substation and Restriction on the Use
of Land to Endeavour Energy - Lot 1 DP860791 - 92 Albatross Road, South Nowra
|
HPERM Ref:
D18/321907
|
|
Recommendation
That:
1. Council
grant an Easement in favour of Endeavour Energy for a Pad Mount Substation
and Restriction on the Use of Land over Council owned land at Lot 1 DP860791,
92 Albatross Road, South Nowra; and
2. Authority
be granted to affix the Common Seal of the Council of the City of Shoalhaven
to any documents required to be sealed and the General Manager be authorised
to sign any documentation necessary to give effect to this resolution.
|
|
RECOMMENDATION
(Clr Guile / Clr White)
That:
1. Council
grant an Easement in favour of Endeavour Energy for a Pad Mount Substation
and Restriction on the Use of Land over Council owned land at Lot 1 DP860791,
92 Albatross Road, South Nowra; and
2. Authority
be granted to affix the Common Seal of the Council of the City of Shoalhaven
to any documents required to be sealed and the General Manager be authorised
to sign any documentation necessary to give effect to this resolution.
CARRIED
|
Note: Clr Pakes returned
to the meeting at 6.35pm
|
SA18.247 Grant
of Easement for Underground Cables to Endeavour Energy - Lot 49 DP243033 -
North Nowra
|
HPERM Ref:
D18/277754
|
|
Recommendation
That:
1. Council
grant an Easement in favour of Endeavour Energy for underground cables 2
metres wide and overhead cables 9 metres wide (per Endeavour Energy plan Ref:
511156 dated June 2018) over Lot 49 DP243033 (Council public reserve located
between Philip Dr and Walsh Cres, North Nowra) and accept compensation of
$7,000 plus GST, provided that all costs associated with the granting of the
easement, including valuation, survey and legal costs are met by Endeavour
Energy; and
2. Authority
be granted to affix the Common Seal of the Council of the City of Shoalhaven
to any documents required to be sealed and the General Manager be authorised
to sign any documentation necessary to give effect to this resolution.
|
|
RECOMMENDATION
(Clr Findley / Clr Guile)
That:
1. Council
grant an Easement in favour of Endeavour Energy for underground cables 2
metres wide and overhead cables 9 metres wide (per Endeavour Energy plan Ref:
511156 dated June 2018) over Lot 49 DP243033 (Council public reserve located
between Philip Dr and Walsh Cres, North Nowra) and accept compensation of
$7,000 plus GST, provided that all costs associated with the granting of the
easement, including valuation, survey and legal costs are met by Endeavour
Energy; and
2. Authority
be granted to affix the Common Seal of the Council of the City of Shoalhaven
to any documents required to be sealed and the General Manager be authorised
to sign any documentation necessary to give effect to this resolution.
CARRIED
|
|
SA18.248 Positive
Covenant - Asset Protection Zone - Over Part Crown land - Reserve R89771 -
adjoining 2 Greville Ave, Sanctuary Point
|
HPERM Ref:
D18/285234
|
|
Recommendation
That
Council:
1. Resolve
to approve the creation of a variable width Asset Protection Zone over part
of Crown Reserve R89771 adjoining the western boundary of Lot 1 Sec A DP8366
by way of a positive covenant in accordance with the provisions of Section
88E, Conveyancing Act 1919;
2. Require
the owners of the benefitting land comprised in Lot 1 Sec A DP8366, David and
Linda Fletcher, to pay compensation to Council in the amount of $500.00 plus
GST (if applicable) and to meet all costs associated with the creation of the
positive covenant;
3. Require
that the owners of Lot 1 Sec A DP8366 indemnify Council against any loss,
injury or damages incurred whilst on Council managed land and undertaking the
activities defined in the APZ Management Plan; and
4. Grant
authority to affix the Common Seal of the Council of the City of Shoalhaven
to any documents required to be sealed and the General Manager be authorised
to sign any documentation necessary to give effect to this resolution.
|
|
RESOLVED (Clr Gartner / Clr
White) MIN18.815
That
this item be deferred to the next Ordinary Council meeting.
CARRIED
|
|
SA18.249 Proposed
Ground Licence to Sussex Inlet Men's Shed Inc. - Thomson Street Sporting
Complex - 29 Thomson Street Sussex Inlet
|
HPERM Ref:
D18/331087
|
|
Recommendation
That
Council:
1. Enter
into a one year short term ground licence over Part Lot 2 DP 1062625 Thomson
Street Sporting Complex with Sussex Inlet Men’s Shed for an annual rent
of $493 plus GST, with annual CPI increases, for the purpose of operating a
men’s shed.
2. Authorise
the General Manager to sign all documentation required to give effect to this
resolution and to affix the Common Seal of the Council of the City of
Shoalhaven to all documentation required to be sealed.
|
|
RECOMMENDATION
(Clr Gartner / Clr White)
That
Council:
1. Enter
into a one year short term ground licence over Part Lot 2 DP 1062625 Thomson
Street Sporting Complex with Sussex Inlet Men’s Shed for an annual rent
of $493 plus GST, with annual CPI increases, for the purpose of operating a
men’s shed.
2. Authorise
the General Manager to sign all documentation required to give effect to this
resolution and to affix the Common Seal of the Council of the City of
Shoalhaven to all documentation required to be sealed.
CARRIED
|
|
SA18.250 Response - MIN18.290 regarding
various issues in the Huskisson Area
|
HPERM Ref:
D18/206735
|
|
Recommendation (Item to be determined under
delegated authority)
That Council note the responses
to the 24 April 2018 Resolution (MIN18.290) regarding various issues in the
Huskisson area.
|
|
RESOLVED (Clr Guile / Clr White) MIN18.816
That Council note the responses to
the 24 April 2018 Resolution (MIN18.290) regarding various issues in the
Huskisson area.
CARRIED
|
|
SA18.251 Proposed
Road Closure & Subdivision - Part North Crescent, Culburra Beach
|
HPERM Ref:
D18/127393
|
|
Recommendation
That
Council:
1. Resolve,
as Roads Authority, to close the surplus road reserve at North Crescent
Culburra Beach, adjacent to Lot 738 DP 12278, Lot 1 DP 286157, Lots 7621 and
7622 DP 1205582 and Lots 1 and 2 DP 526508 by a notice published in the
Government Gazette.
2. Authorise
the Common Seal of the Council of the City of Shoalhaven be affixed to any
documentation requiring to be sealed and delegate to the General Manager
authority to sign any documentation necessary to give effect to this
resolution.
|
|
RECOMMENDATION
(Clr Gartner / Clr Guile)
That
Council:
1. Resolve,
as Roads Authority, to close the surplus road reserve at North Crescent
Culburra Beach, adjacent to Lot 738 DP 12278, Lot 1 DP 286157, Lots 7621 and
7622 DP 1205582 and Lots 1 and 2 DP 526508 by a notice published in the
Government Gazette.
2. Authorise
the Common Seal of the Council of the City of Shoalhaven be affixed to any
documentation requiring to be sealed and delegate to the General Manager
authority to sign any documentation necessary to give effect to this resolution.
CARRIED
|
|
SA18.252 NSW
Government Saving Lives on Country Roads Program 2018-19 and 2019-20
|
HPERM Ref:
D18/329298
|
|
Recommendation
That:
1. Council
accepts the offers of funding from the NSW Government under the new Saving
Lives on Country Roads Program, as follows:
a. $770,000
to upgrade Sussex Inlet Road in the vicinity of Old Berrara
Road (safety barriers, delineation, sealed shoulders, and intersection
improvements), and authorises the expenditure ($80,000 in 2018-19 and
$690,000 in 2019-20).
b. $740,000
for the shoulder widening and sealing on Greenwell Point Road
to the east of Jindy Andy Lane, and including vehicle activated signage on
Greenwell Point Road (on the approaches to the Jindy Andy Lane intersection),
and authorises the expenditure ($200,000 in 2018-19 and $540,000 in 2019-20).
c. $555,000
for the removal of the hazardous crest on Forest Road (to
improve safety in one of the few overtaking zones on Forest Road), and
authorises the expenditure ($80,000 in 2018-19 and $475,000 in 2019-20).
d. $260,000
to extend the existing guardrail and install profile edge and
centre lines over the 2.2km length of Naval College Road (to the south of The
Wool Road), and authorises the expenditure (completion in 2018-19).
e. $800,000
for the shoulder widening and sealing on Coonemia Road (the
first 2km to the south of Culburra Road), and authorises the
expenditure ($100,000 in 2018-19 and $700,000 in 2019-20).
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and both local State Members of Parliament, thanking them
for their ongoing support of the Shoalhaven Community through the new NSW
Government Saving Lives on Country Roads Program, and for the support of RMS
staff in reviewing and supporting Council’s nominations for these
important local road safety improvements.
|
|
RECOMMENDATION
(Clr Pakes / Clr White)
That:
1. Council
accepts the offers of funding from the NSW Government under the new Saving
Lives on Country Roads Program, as follows:
a. $770,000
to upgrade Sussex Inlet Road in the vicinity of Old Berrara
Road (safety barriers, delineation, sealed shoulders, and intersection
improvements), and authorises the expenditure ($80,000 in 2018-19 and
$690,000 in 2019-20).
b. $740,000
for the shoulder widening and sealing on Greenwell Point Road
to the east of Jindy Andy Lane, and including vehicle activated signage on
Greenwell Point Road (on the approaches to the Jindy Andy Lane intersection),
and authorises the expenditure ($200,000 in 2018-19 and $540,000 in 2019-20).
c. $555,000
for the removal of the hazardous crest on Forest Road (to
improve safety in one of the few overtaking zones on Forest Road), and
authorises the expenditure ($80,000 in 2018-19 and $475,000 in 2019-20).
d. $260,000
to extend the existing guardrail and install profile edge and
centre lines over the 2.2km length of Naval College Road (to the south of The
Wool Road), and authorises the expenditure (completion in 2018-19).
e. $800,000
for the shoulder widening and sealing on Coonemia Road (the
first 2km to the south of Culburra Road), and authorises the
expenditure ($100,000 in 2018-19 and $700,000 in 2019-20).
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and both local State Members of Parliament, thanking them
for their ongoing support of the Shoalhaven Community through the new NSW
Government Saving Lives on Country Roads Program, and for the support of RMS
staff in reviewing and supporting Council’s nominations for these important
local road safety improvements.
CARRIED
|
|
SA18.253 Funding
Request - Volunteer Adopt A Road Programme
|
HPERM Ref:
D17/416011
|
|
Recommendation (Item to be determined under
delegated authority)
That Council give in principle
support to the creation of an Adopt a Road Program and that the General
Manager (Assets and Works) develop a manual to cover the activities of
community groups and consult with the CCBs to develop a budget consideration
for the 2019/2020 financial year.
|
|
RESOLVED (Clr Proudfoot / Clr
Gartner) MIN18.817
That Council give in principle
support to the creation of an Adopt a Road Program and that the General
Manager (Director Assets and Works) develop a manual to cover the activities
of community groups and consult with the CCBs to develop a budget
consideration for the 2019/2020 financial year.
CARRIED
|
|
SA18.254 Shoalhaven
Coastal Zone Management Plan - certification and gazettal
|
HPERM Ref:
D18/334265
|
|
Recommendation (Item to be determined under
delegated authority)
That Council receive the report
on the certification and gazettal of the Shoalhaven Coastal Zone Management
Plan for information.
|
|
RESOLVED (Clr Proudfoot / Clr
Gash) MIN18.818
That Council receive the report
on the certification and gazettal of the Shoalhaven Coastal Zone Management
Plan for information.
CARRIED
|
|
SA18.255 Shoalhaven
Coastal Management Projects Updates
|
HPERM Ref:
D18/337229
|
|
Recommendation (Item to be determined under
delegated authority)
That Council receive the updates on the Shoalhaven Coastal
Management Projects for information.
|
|
RESOLVED (Clr Gash / Clr
Alldrick) MIN18.819
That Council receive the updates
on the Shoalhaven Coastal Management Projects for information.
CARRIED
|
|
SA18.256 Investigation
- Repair Beach Access Ocean St Culburra
|
HPERM Ref:
D18/199224
|
|
Recommendation (Item
to be determined under delegated authority)
That Council continue with cyclic
maintenance reshaping of the beach access at Ocean Street, Culburra to
maintain an even sand ramp to the beach.
|
|
RESOLVED (Clr Cheyne / Clr Pakes)
MIN18.820
That Council continue with cyclic
maintenance reshaping of the beach access at Ocean Street, Culburra to
maintain an even sand ramp to the beach.
CARRIED
|
|
SA18.257 Flood
Program Progress Update
|
HPERM Ref:
D18/337316
|
|
Recommendation (Item to be determined under
delegated authority)
That Council receive the report
for information and consider the mechanism whereby communities and State
agencies might come together, with Council, to consider and progress Flood
and Estuary Management programs.
|
|
RESOLVED (Clr Findley / Clr
Gartner) MIN18.821
That Council receive the report for information and
consider the mechanism whereby communities and State agencies might come
together, with Council, to consider and progress Flood and Estuary Management
programs.
CARRIED
|
|
SA18.258 Bushcare
Program Update
|
HPERM Ref:
D18/339148
|
|
Recommendation (Item to be determined under
delegated authority)
That the Bushcare Program Update
be received for information
|
|
RESOLVED (Clr Gash / Clr White) MIN18.822
That the Bushcare Program Update
be received for information
CARRIED
|
|
SA18.259 Council's
Bushfire Mitigation Program
|
HPERM Ref:
D18/300995
|
|
Recommendation (Item to be determined under
delegated authority)
That Council’s Bushfire
Mitigation Program be received for information.
|
|
RESOLVED (Clr Proudfoot / Clr
White) MIN18.823
That Council’s Bushfire
Mitigation Program be received for information.
CARRIED
|
|
SA18.260 Acquisition
of land and easements at Mundamia for University of Wollongong Shoalhaven
Campus
|
HPERM Ref:
D18/300657
|
|
Recommendation
That
Council resolve:
1. To
compulsorily acquire the following land and easements for Council
infrastructure servicing the University of Wollongong Shoalhaven Campus on Lot
6 DP1156684, at nominal compensation of $1:
a. Part
of Lot 6 DP1156684, shown as proposed Lot 2 and coloured pink on the attached
‘Draft Acquisition Plan’.
b. Easements
for Sewerage Purposes & Access 6 wide, Sewerage Purposes 6 wide, Sewerage
Purposes 3 wide, Access 15 wide & variable, and Underground Cables 1
wide, all shown coloured pink on the attached ‘Draft Acquisition
Plan’.
2. To
compulsorily acquire the following easements for Council infrastructure over
Lot 6 DP1156684, but not servicing the University of Wollongong Shoalhaven
Campus, at compensation to be determined by the Valuer General:
a. A
Right of Way variable width and Easements for Water Supply 2 wide, 3 wide and
8 wide, all shown coloured yellow on the attached ‘Draft Acquisition
Plan’.
b. An
Easement for Sewerage Purposes 3 wide and an Easement for Water Supply 6
wide, shown coloured green and blue respectively on the attached ‘Draft
Acquisition Plan’.
3. To
compulsorily acquire the following easements for Council infrastructure over
Crown land Lot 7319 DP1165060, subject to resolving Aboriginal Land Claim and
Native Title interests, at compensation determined by the Valuer General:
a. An
Easement for Access 7m and 15m wide and an Easement for Water Supply 8m wide,
shown edged red and blue respectively on the attached ‘Crown Lands
Plan’.
4. To
pay compensation and costs associated with the acquisitions from Shoalhaven
Water’s Sewer and Water Funds. Compensation determined by the Valuer
General to be in accordance with the provisions of the Land Acquisition (Just
Terms Compensation) Act 1991.
5. That
the necessary applications be made to the Minister for Local Government and
the Governor. The acquisitions are to be carried out under the Local
Government Act 1993.
6. That
the acquired land be classified Operational land in accordance with Section
31(2) of the Local Government Act.
7. That
the Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
|
|
RECOMMENDATION
(Clr Guile / Clr Pakes)
That
Council resolve:
1. To
compulsorily acquire the following land and easements for Council
infrastructure servicing the University of Wollongong Shoalhaven Campus on
Lot 6 DP1156684, at nominal compensation of $1:
a. Part
of Lot 6 DP1156684, shown as proposed Lot 2 and coloured pink on the attached
‘Draft Acquisition Plan’.
b. Easements
for Sewerage Purposes & Access 6 wide, Sewerage Purposes 6 wide, Sewerage
Purposes 3 wide, Access 15 wide & variable, and Underground Cables 1
wide, all shown coloured pink on the attached ‘Draft Acquisition
Plan’.
2. To
compulsorily acquire the following easements for Council infrastructure over
Lot 6 DP1156684, but not servicing the University of Wollongong Shoalhaven
Campus, at compensation to be determined by the Valuer General:
a. A
Right of Way variable width and Easements for Water Supply 2 wide, 3 wide and
8 wide, all shown coloured yellow on the attached ‘Draft Acquisition
Plan’.
b. An
Easement for Sewerage Purposes 3 wide and an Easement for Water Supply 6
wide, shown coloured green and blue respectively on the attached ‘Draft
Acquisition Plan’.
3. To
compulsorily acquire the following easements for Council infrastructure over
Crown land Lot 7319 DP1165060, subject to resolving Aboriginal Land Claim and
Native Title interests, at compensation determined by the Valuer General:
a. An
Easement for Access 7m and 15m wide and an Easement for Water Supply 8m wide,
shown edged red and blue respectively on the attached ‘Crown Lands
Plan’.
4. To
pay compensation and costs associated with the acquisitions from Shoalhaven
Water’s Sewer and Water Funds. Compensation determined by the Valuer
General to be in accordance with the provisions of the Land Acquisition (Just
Terms Compensation) Act 1991.
5. That
the necessary applications be made to the Minister for Local Government and
the Governor. The acquisitions are to be carried out under the Local
Government Act 1993.
6. That
the acquired land be classified Operational land in accordance with Section
31(2) of the Local Government Act.
7. That
the Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
CARRIED
|
|
Procedural
Motion - Adjournment of Meeting
|
|
RESOLVED (Clr Guile / Clr White) MIN18.824
That the meeting be adjourned
until the close of the Extra
Ordinary meeting.
CARRIED
|
The meeting was adjourned
at 7.00pm
The meeting was
reconvened at 10.26pm
The following members
were present:
Clr John Wells -
Chairperson
Clr Joanna Gash
Clr Amanda Findley
Clr Patricia White
Clr Nina Cheyne
Clr Annette Alldrick
Clr John Levett
Clr Mitchell Pakes
Clr Greg Watson
Clr Mark Kitchener
Clr Bob Proudfoot
Russ Pigg - General
Manager
Confidential Reports
Pursuant to Section 10A(4) the public were invited to make
representation to the meeting before any part of the meeting is closed, as to
whether that part of the meeting should be closed.
No members of the public made representations.
|
RESOLVED (Clr Pakes / Clr
Proudfoot) MIN18.825
That the press and
public be excluded from the Meeting, pursuant to section 10A(1)(a) of the
Local Government Act, 1993, to consider the following items of a confidential
nature.
CSA18.18 Shoalhaven
Affordable Housing Strategy - Property Acquisition Matters
Information that would, if disclosed, confer a
commercial advantage on a person with whom the Council is conducting (or
proposes to conduct) business.10(A)(2)(c)
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
CARRIED
|
The meeting moved into
confidential, the time being 10.26pm.
The meeting moved into
open session, the time being 10.33pm.
There being no further
business, the meeting concluded, the time being 10.34pm.
Clr Wells
CHAIRPERSON
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.261 Notice
of Motion - Indoor Sporting Stadium / Old Basketball Courts
HPERM Ref: D18/413072
Submitted
by: Clr Greg Watson
Purpose / Summary
The following Notice of Motion, of which due notice has been
given, is submitted for Council’s consideration.
|
Recommendation
That
1. Council
confirm its earlier considerations to have a 6 court basketball complex at
Bomaderry by refurbishing the existing 2 courts.
2. An
urgent application be made to the State Government for a grant to facilitate
the refurbishment works, with Council’s contribution being made up from
Government subsidised loans or revenue.
|
Background
Note: The second court was
substantially funded by a Loan which was paid for by Shoalhaven Basketball. As
a result of this there is a strong possibility a Trust exists in respect of the
Court and Shoalhaven Basketball and its continuing use for basketball.
Note by the General Manager
A report is currently being
prepared for the December Council Meeting providing an update on the detailed
design for Artie Smith Oval and presenting a proposal to review Council’s
previously adopted SCaRP Masterplan. The report will also recommend a way
forward in relation to further investigation and consultation regarding future
use and works required of the existing Bomaderry Basketball Stadium.
It is premature to submit a
grant application to the State Government ahead of these further investigations
being undertaken and the extent and cost of refurbishment works being
confirmed.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.262 Notice
of Motion - Sports Board Term of Membership
HPERM Ref: D18/413110
Submitted
by: Clr Greg Watson
Purpose / Summary
The following Notice of Motion, of which due notice has been
given, is submitted for Council’s consideration.
|
Recommendation
(Item to be determined under delegated authority)
That in line with its earlier
decision to maintain the Board’s delegation Council not place any
restriction on the number of years a member may serve.
|
Note by the General Manager
The current Sports Board Terms
of Reference makes provision for community members to serve for a period of up
to 4 years with an initial appointment of 2 years with a further 2 year
extension, after which time expressions of interest are sought and existing
Board members are encouraged to reapply.
This provides an opportunity for
other community members who have an interest in being considered for membership
of the Board to apply and provide equity of opportunity to become involved at a
strategic level in the direction of sports in the Shoalhaven. This approach is
commensurate with a number of other Council boards and committees operating
where there are community member appointments. By going through an EOI process,
this enables existing Board members to apply and be considered alongside
applications from the broader sporting and Shoalhaven communities through a
fair, equitable and transparent process.
Should the NOM be supported, it should also be made clear
that any additional appointments will still be an open
“competitive” process with merit based selection.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.263 Notice
of Motion - Use of Recycled Materials in Road Construction and Maintenance
HPERM Ref: D18/419959
Submitted
by: Clr John Wells
Purpose / Summary
The following Notice of Motion,
of which due notice has been given, is submitted for Council’s
consideration.
|
Recommendation
(Item to be determined under delegated authority)
That the General Manager report
on Council’s use of recycled materials in products used for road
construction, rehabilitation and repair and the potential to increase the
potential of recycled product for these applications – including products
sourced from Council’s waste management operations.
|
Background
There is a growing body of
technical literature on the use of recycled products in road building, viz
• Abukhettala,
“Use of recycled material in road construction” – Second
International ICCETE, Ottawa, May 2016.
• “Recycled
materials for road pavement” Department of Planning Transport and
Infrastructure, S.A. 2011.
• Austroads
Guides – Part 4 E Guide to Pavement Technology (under review).
• Recycled
materials in Pavement” Sustainability Victoria 2018.
This subject was the focus of
several presentations at the recent National Roads Conference held in Alice
Springs. Of particular interest was a presentation by Tyre Stewardship
Australia, which referred to the growing use of recycled granulated rubber in
road pavement. Other presenters also addressed incorporation of soft polymer
plastics and granulated glass in pavement and sealed coats.
It occurs to me that
re-processed construction and demolition waste might be a suitable
substitute for virgin excavated natural material and that these and the other
materials referred to above might be sourced from Council’s own waste
operations (with potential section 88 levy rebates).
A snap shot on the use of
recycled in current operations and potential for increased use including the
cost and technical implications of pursuing this coarse of action would
appreciated.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.264 Notice
of Motion - Council’s Current Electricity Usage
HPERM Ref: D18/419995
Submitted
by: Clr John Wells
Purpose / Summary
The following Notice of Motion,
of which due notice has been given, is submitted for Council’s
consideration.
|
Recommendation
(Item to be determined under delegated authority)
That the General Manager provide
a brief analysis of Council’s current electricity usage, such report to
include usage by function (water, sewer, leisure centres, street lighting),
measures already taken to reduce electricity consumption and potential
avenues to further reduce consumption including predictive cost estimates/ROI
of those measures.
|
Background
Council is about to engage with
other LGAs in a procurement process which will determine the price it pays for
electricity supply for the term of its next power supply contract. The process
will be robust and it is difficult to predict which way and to what extent
prices will go.
We know that Council’s
current electricity bill is in the order of $8million per annum. Council needs
a strategic approach to containing and potentially reducing this cost and to do
so in a most cost effective manner.
Has all the low hanging fruit in
this space been picked?
Are there further operational
measures which could be taken to contain/reduce costs?
Are there investments in
alternative technologies which could downsize electricity usage and what is the
return on such investments?
Does Council have to put up the
capital cost for such investments; can the private sector and other levels of
government play a part?
Council needs some answers to
such questions, it needs strategic direction and positive recommendations to
pursue energy savings, and better social and environmental outcomes.
I am conscious that at its last
Ordinary meeting, Council chartered a course for staff to pursue in reporting
on a wide range of sustainable measures – the report being called for by
this notice of motions might get the ball rolling in this regard.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.265 Report
of the Youth Advisory Committee - 31 October 2018
HPERM Ref:
D18/408900
|
YA18.25 Shoalhaven
School Waste Reduction Initiative
|
HPERM Ref:
D18/291589
|
|
Recommendation
That:
1. The
Youth Advisory Committee participate in a Council waste tour in 2019, and
authorise expenditure from the Youth Advisory Committee budget of an amount
up to $1,000, if necessary.
2. The
Youth Advisory Committee dedicate the second meeting of 2019, to be held in
term two, to discuss environmental initiatives across Shoalhaven schools.
3. Council
writes a letter to the NSW Minister for the Environment to enquire why
Shoalhaven City Council is charged metropolitan rates for tipping instead of
regional rates.
4. The
Youth Advisory Committee nominated members Ruby Frank of Ulladulla High
School, James Doosey of St Johns High School, Bridee Lewis of Bomaderry High
School, Sebastien Riou of Nowra Anglican College and Lachlan Willis of
Shoalhaven High School investigate what is already happening within their
schools, consider the option of forming a Working Group and send information
to Donna Corbyn at donna.corbyn@shoalhaven.nsw.gov.au.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.266 Report
of the Nowra CBD Revitalisation Strategy Committee - 7 November 2018
HPERM Ref:
D18/407472
|
CBD18.107 Additional
Item - Overview and Outcomes - Nowra CBD Workshop
|
|
Recommendation
That:
1. The
Nowra CBD Revitalisation Strategy Committee notes and receives for
information the recommendations from the Workshop report of 1 August 2018.
2. The
Nowra CBD Revitalisation Strategy be promoted and reviewed regularly.
3. The
Nowra CBD Revitalisation Strategy Action Plan be formalised, monitored and
revisited annually.
4. The
Nowra CBD Revitalisation Strategy Committee be consulted in the preparation
of the Draft Capital Works Program in relation to works in the Nowra CBD
5. The Terms of
Reference and delegations of the Nowra CBD Revitalisation Strategy Committee
be clarified and amended to incorporate the outcomes of the workshop
6. The
frequency of meetings of the Nowra CBD Revitalisation Committee be increased
to monthly meetings until 31 March 2019 (excluding January 2019), after which
meetings will be held bi-monthly meetings (6 per year).
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.267 Risk
and Audit Committee Annual Report 2017 - 2018
HPERM Ref: D18/400826
Group: General
Manager's Group
Section: Executive
Strategy
Attachments: 1. R&AC
Annual Report 2018 (under separate cover) ⇨
Purpose / Summary
To table the 2017 – 2018
Risk and Audit Committee annual report.
|
Recommendation
(Item to be determined under delegated authority)
That Council receive and note the
Risk and Audit Committee annual report 2017 – 2018.
|
Options
1. Council receive
the Risk and Audit Committee annual report 2017 – 2018.
2. Council do not
receive the Risk and Audit Committee annual report 2017 – 2018 and
provide an alternative suggestion.
Background
Council’s Risk and Audit
Committee’s objective is to provide independent assurance and assistance
to Council on risk management, control, governance and external accountability
responsibilities.
As per the Risk and Audit
Committee communications guidelines established in its Charter, the Chair of
the Risk and Audit Committee reports to Council annually on the key issues and
activities considered.
The Chair of the Risk and Audit
Committee has tabled the sixth annual report to provide an overview of the key
issues that the committee has dealt with in 2017 – 2018. The Chair of the
Risk and Audit Committee, Dr Phil Ross will provide a verbal report on the Risk
and Audit Committee Annual Report at the Strategy and Assets Committee meeting.
The annual report is attached
for consideration.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.268 Model
Code of Meeting Practice
HPERM Ref: D18/411877
Group: General
Manager's Group
Purpose / Summary
To bring to Council’s
attention that the Office of Local Government (OLG) has released the new Model
Code of Meeting Practice; however at this stage it has not been prescribed.
|
Recommendation
(Item to be determined under delegated authority)
That Council note the report on
the Model Code of Meeting Practice for information.
|
Options
1. As Recommended.
Implications: No action is required at this stage.
2. Council
introduce changes prior to the new code being prescribed.
Implications: Any changes would require public
exhibition to invite submissions.
Background
The
new code was released by the Minister on 16 November 2018 and can be found
at: https://www.olg.nsw.gov.au/sites/default/files/Model%20Code%20of%20Meeting%20Practice_0.pdf
The Model Code of Meeting
Practice has three elements:
· It
contains mandatory provisions (indicated in black font) that reflect the
existing meeting provisions of the Act and adapt those currently contained in
the Regulation. The existing meeting provisions of the Regulation have been
updated and supplemented to reflect contemporary meeting practice by councils
and to address ambiguities and areas of confusion in the existing provisions
based on feedback from councils.
· It
contains non-mandatory provisions (indicated in red font) that cover areas of
meeting practice that are common to most councils but where there may be a need
for some variation in practice between councils based on local circumstances.
The non-mandatory provisions will also operate to set a benchmark based on what
OLG sees as being best practice for the relevant area of practice.
· It
contains provisions that are specific to joint organisations (indicated in blue
font).
The new code has been designed
to achieve a range of outcomes, namely:
· promoting,
as the principal object of meetings, the making of decisions by the governing
bodies of councils that are in the best interests of the council and the
community as a whole;
· promoting
more accessible, orderly, effective and efficient meetings and to provide
councils with the tools to achieve these outcomes;
· prescribing
principles to inform the way in which meetings are conducted and to prescribe
meeting rules that are consistent with these principles;
· codifying
areas of common practice across councils in a way that is clear, efficient,
leads to better informed and more effective decision making and that is
consistent with the requirements of the Act;
· promoting
greater consistency between councils across the State in key areas of meetings
practice without losing the ability to allow some variation in practice to meet
local needs or expectations;
· allowing
greater flexibility in the conduct of meetings to accommodate a range of
potential scenarios that are not addressed by the current meeting rules;
· simplifying
the language currently used to make the prescribed meeting rules more
accessible and easier to understand; and
· modernising
the rules to accommodate current and emerging technologies (e.g. electronic
notice, electronic voting systems and webcasting).
Council should endeavour to
adopt a code of meeting practice based on the Model Meeting Code within six
months of its prescription. To achieve
this a further report will be provided to Council in the New Year.
However, it is worth making note
of a few key changes:
· Webcasting
will be mandated – Council is already compliant.
· Clause
3.31 – A Motion of dissent cannot be moved against a ruling of the
Chairperson under cl.3.28(b) or under cl.9.3(b) on whether a matter is of great
urgency.
Note: At the August 2018 Ordinary Meeting a Motion of
dissent of this nature was actually moved and carried. This would not be
allowed to occur once the new Code is prescribed.
· Clause
9.9 – A Mayoral Minute must not be used to put without notice matters
that are routine and not urgent, or matters for which proper notice should be
given because of their complexity.
Note: This will require Mayoral Minutes to be included and
distributed with the business paper unless it is a new matter of such urgency
it requires consideration and a decision before the next scheduled Ordinary
Meeting.
· Clause
10.24 – Despite clause 10.22 (which entitles a councillor to speak for no
longer than 5 minutes), the council may resolve to shorten the duration of speeches
to expedite the consideration of business at the meeting.
Note: This may help councillors keep to the pertinent
points / issues in debate!
· Cl.15.3
– Points of Order – A point of order must be taken immediately it
is raised. The Chairperson must suspend the business before the meeting and
permit the councillor raising the point of order to state the provision of this
Code they believe has been breached.
Note: This implies that councillors will need to be
conversant with the Code in detail to be able to quote relevant provisions.
Also note the difference between “Points of Order” and
“Questions on Order”.
· Cl.17.12
to 17.20 – (Red type hence non-mandatory) concerning circumstances where
a rescission motion could be considered at the same meeting; and recommitting
of a resolution’ are interesting provisions that may be useful to
incorporate when Council further considers the Code.
Community Engagement
Section 361 of the Local
Government Act requires Council to publicly exhibit its draft Code of Meeting
Practice for 28 days and invite public submissions for 42 days. This will occur
during 2019 once council adopts a draft Code of Meeting Practice.
Financial Implications
N / A at this time
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.269 Council
Committee Structure & Purpose
HPERM Ref: D18/412074
Group: General
Manager's Group
Purpose / Summary
Report to Council on proposed changes
to the “purpose / delegation” of the Strategy and Assets Committee
and the Development Committee.
|
Recommendation
That Council:
1. Adopt
the new scheduled (purpose) for the Strategy and Assets Committee as detailed
in the report.
2. Rename
the Development Committee to Development and Environment Committee.
3. Adopt
the new schedule (purpose) for the Development and Environment Committee as
detailed in the report.
|
Options
1. As recommended.
Implications: This will distribute workloads
between the two Core Committees and clarify where matters are referred.
2. Council make
further amendments to the purpose / delegation of the Strategy and Assets
Committee and Development Committee as it wishes.
Implications: Will depend on what alternate amendments
are proposed.
Background
At the September 2018 Ordinary
Meeting the Strategy and Assets Committee was reaffirmed with the same format,
purpose and delegation as applied in the previous year.
The Development Committee was
also reaffirmed.
At the same meeting, Council
disbanded the Sustainable Futures Committee and the Natural Resources and
Floodplain Management (NR&FM) Committee. In October Council re-established
three (North, Central, South) NR&FM Committees.
With the changes in Committees,
it is appropriate to review the remaining Core Committees and amend their
purpose / delegation as appropriate.
At the November 2018 Ordinary
Meeting it was also requested to report monthly on sustainable energy
initiatives.
The current schedule (purpose)
of the Strategy and Assets Committee is
1. Make
recommendations to Council and consider, formulate, review and adopt policies in
relation to Council’s corporate & community planning under Part 2 of
Chapter 13 of the LG Act, asset management and in connection with the other
functions listed in this Schedule and in particular to make recommendations to
Council in respect of the content of Council’s community strategic plan,
delivery program, resourcing strategy and operational plan within the meaning
of Part 2 of Chapter 13 of the LG Act;
2. Make
recommendations to Council and consider, formulate, review and adopt Council
policies, plans and strategies other than those in respect of town planning and
environmental matters, and any other matter referred to the Committee by the
General Manager.
3. Make
recommendations in respect of the introduction of new fees or charges or the
alteration of existing fees and charges for inclusion in the Council’s next
operational plan within the meaning of s405 of the LG Act;
4. Monitor,
review and consider matters relating to the operations and strategic direction
of Council’s Holiday Haven Tourist Parks Group;
5. All
functions in respect of the management of, and facilities provided on Crown
Land in respect of which Council is the ‘reserve trust manager’
within the meaning of s92 of the Crown Lands Act 1989, and the making of
recommendations to Council regarding such matters where the function cannot be
delegated by Council;
6. Provision
of corporate direction to the Shoalhaven Water Group in respect of powers
delegated to it by Council regarding the construction, alteration or
maintenance of water and sewerage works, effluent works and pump out
removal;
7. Authorise
the expenditure of funds raised under s64 of the LG Act within the limits
outlined in, and in accordance with Council’s adopted Development
Servicing Plan and other relevant adopted Council policies;
8. Make
recommendations to Council in respect of fees and charges for water and
wastewater services provided by Council;
9. Develop,
implement, review and adopt strategic policies for water, sewerage and effluent
operations of Council;
10. Undertake
preliminary investigations (feasibility, cost benefit, risk analysis, etc.)
into development opportunities for Council’s strategic land holdings and
make recommendations to Council.
11. Review and
make recommendations to Council in relation to:
a) The sale
prices of land in connection with residential and industrial Council
subdivisions;
b) The sale
of Council property or the purchase or resumption of land;
c) The
compensation to be offered in respect of land resumed by Council; and
d) Properties leased or rented by Council, other than those delegated to the
General Manager for approval and execution in accordance with MIN14.912 and
MIN15.237 of the Council.
12. To determine
and accept all tenders with a value of $1 Million or more, except those tenders
required by law to be determined by full Council (MIN17.334).
It is proposed to make the following changes to S&A
committee schedule:
1. “same”
2. After
“environmental” add “natural resources / assets, floodplain,
estuary and coastal management and sustainability matters that are dealt with
by the Development and Environment Committee” and delete the rest.
3.
to 12. “same”
Development Committee
has the following schedule (purpose):
a. All
functions relating to the preparation, making, and review of local
environmental plans (LEPs) and development control plans (DCPs) under Part 3 of
the EPA Act.
b. All
functions relating to the preparation, making, and review of contributions
plans and the preparation, entry into, and review of voluntary planning
agreements under Part 7 of the EPA Act.
c. The
preparation, adoption, and review of policies and strategies of the Council in
respect of town planning and environmental matters and the variation of such
policies.
d. Determination
of variations to development standards related to development applications
under the EPA Act where the development application involves a development
which seeks to vary a development standard by more than 10% and the application
is accompanied by a request to vary the development standard under clause 4.6
of Shoalhaven Local Environmental Plan 2014 or an objection to the application
of the development standard under State Environmental Planning Policy No. 1
– Development Standards.
e. Determination
of variations from the acceptable solutions and/or other numerical standards
contained within the DCP or a Council Policy that the General Manager requires
to be determined by the Committee
f. Determination
of development applications that Council requires to be determined by the
Committee on a case by case basis.
g. Review
of determinations of development applications under sections 8.11 and 8.9 of
the EP&A Act that the General Manager requires to be determined by the
Committee.
h. Preparation,
review, and adoption of policies and guidelines in respect of the determination
of development applications by other delegates of the Council.
It is proposed to make the
following changes to the Development committee:
1. Rename the
committee the Development and Environment Committee.
2. Amend the
schedule as follows:
a. to h. “same”
New i. - The preparation, adoption,
and review of policies and strategies of the Council in respect to
sustainability matters related to climate change, biodiversity, waste, water,
energy, transport, and sustainable purchasing.
New j. - The preparation, adoption
and review of policies and strategies of the Council in respect to management
of natural resources / assets, floodplain, estuary and coastal management.
Note: These changes will:
· Help
distribute workload between the two Core Committees;
· Consolidate
and bring the various sustainability actions into one committee.
Community Engagement
Council is aware of various
community feedback related to reaffirming and disbandment of several
committees. The option of creating sub-committees or the like, on an as needs
basis, is available to the Core Committee if they chose.
Financial Implications
N / A in the context of the
report.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.270 Sustainability
Initiatives
HPERM Ref: D18/420063
Group: General
Manager's Group
Attachments: 1. Sustainability
Matters - Executive Summary (under separate cover) ⇨
Purpose / Summary
Council resolved at the
Ordinary meeting of 13 November 2018 to request a report detailing what each
Group has pursued or is currently pursuing in regard to sustainability.
|
Recommendation (Item to be determined
under delegated authority)
That the Committee receive the Sustainability
Initiatives report for information and further reports are provided
bi-monthly.
|
Options
1. As recommended.
Implications: Council remains informed on progress
on a bi-monthly basis.
2. Request further information or give
other direction.
Implications: Depends on what is decided.
Background
Council has been pursuing
sustainable practices and initiatives for many years with limited resources and
budget. Currently we have a part time Sustainability Officer position that was
created in 2018 but has limited capacity.
Council previously adopted a
Sustainability Action Plan in 2011; however, this has not been monitored
regularly or reviewed in recent years. The proposed workshop arising from the
Sustainability Advantage Program will begin to address this matter and future
resource needs – see separate report.
Council also adopted an Energy
Savings Plan in 2007 (again not recently revised) and a separate report details
the program with various Sustainable Energy Initiatives.
Various Sustainability
Initiatives include:
Tree Replacement Policy:
Council has resolved that a
draft “compensatory tree planting” policy be prepared. This will be
reported to Council in the New Year.
Environmental efficiencies: -
Shoalhaven Entertainment Centre:
Practices to remove plastic
products and replace with recyclables or plant-based products. This reduces
landfill and single use plastics.
Procurement –
“Keep Cups and Bamboo Bags”:
Producing saleable products
– reducing waste.
Electronic Recruitment
Onboarding:
Reduce need for hard copy
– reduce paper use.
Investment Policy:
Preferences investments not
exposed to fossil fuel risk when there is no financial disadvantage to council.
Social and Sustainable
Procurement:
Requires procurement activities
to consider social, sustainable and ethical sources.
Urban Canopy Assessment:
An audit to better understand
the value and benefits of urban tree cover.
Sustainability Advantage
Program:
A strategic approach to set a
pathway towards environmental sustainability.
Environmental efficiencies
– Shoalhaven Indoor Sports Centre:
Design and construction features
to reduce energy needs, harvest and reuse of water and use sustainable building
products.
Waste Services –
Sustainability Workshops:
Educate and encourage waste reduction and efficient
recycling.
Community Engagement
There has been limited community
engagement on the individual initiatives above and they are part of the
organisation’s response to the community aspirations relating to
sustainable living, sustainable development and sustainable energy use, as articulated
in Council’s adopted Integrated Strategic Plan.
Policy Implications
The initiatives reflect
Council’s overarching strategic direction.
Financial Implications
All initiatives are endeavouring
to deliver financial benefits as well as environmental and social benefits for
the community.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.271 Milton
Library - Budget Reallocation - Ongoing Funding
HPERM Ref: D18/205789
Group: Finance
Corporate & Community Services Group
Section: Recreation
Community & Culture
Purpose / Summary
To provide a status update on
the operation of Milton Library and for Council to provide direction on its
future operation and funding from 2019–20 onwards.
|
Recommendation
That Council:
1. Reinstate
the budget for Milton Library operations through the allocation of recurrent
funding of $31,000 for financial year 2019/20 onwards to be indexed linked
with an annual CPI increase
2. Note
that the reinstatement of the budget will ensure that there is a level of
library service in Milton that is commensurate to the community’s
request.
|
Options
1. Council
reinstate the budget for Milton Library operations
Implications: This will
ensure that there is a level of library service in Milton that is commensurate
to the community’s request
2. Not reinstate
the budget for Milton Library operations
Implications: This will
impact the provision of library services that is able to be provided and will
necessitate a reduction in service level
3. Provide an
alternative recommendation
Implications: Currently unknown
Background
At
Council’s Ordinary Meeting on 16 December 2014 it was resolved that:
MIN14.901
a) Council accepts and appreciates
the verbal pledge made by Hon Shelley Hancock MP to commit $30,000 per annum
for 4 years to support the ongoing operations of the Milton Library (current
building) funded from NSW State Government and that Council meet with Ms
Hancock to formalise the processes and procedures required.
b) The Milton Library
Services be retained at the current Milton Library building and for the Milton
Community at the current level.
c) Council form a small
taskforce comprising community members; a council staff member and any
interested Councillors, to develop proposals that allow for programs and
project activities and a community management approach what would allow for
greater literary, learning, arts and cultural usage of the library and/or
building by the community and the public and that may lead the building to be
open more often, The taskforce to provide further reports to Council as
required.
And
furthermore, at Council’s Ordinary Meeting on 27 October 2015 it was
resolved that:
MIN15.691
Council appoint the names listed below as a 355 Committee to
assist in the development of the Milton Library as a community activity
space. The committee be delegated the authority to:
a) Provide
volunteers to assist in the organisation and running of activities, events and
functions and including the ability to act as Volunteer Library Customer
Service Assistants at the Milton Library including the existing 10 hours of
current opening times
b) Names:-
Alison Pakes
Sara Eastway
Lisa Turner
c) That
the committee work closely with the Library Services Manager in developing the
facility as a community activity space/community library
In response to the minutes
above, Shoalhaven City Council (SCC) and the Milton Library 355
Committee/Friends of Milton Library (FOML) have been working together over the
past four years in order to further activate the Milton Library space and
increase opening hours for the community.
Shoalhaven City Council (SCC) has
provided a library service at Milton since 1969, which operated on Wednesday
and Friday from 10.30am – 12.30pm and 2pm – 5pm.
Over the past four years the
opening hours of the library have increased with the use of volunteers:
· On
30 May 2016 Milton Library began opening on Mondays with Friends of Milton
Library (FOML) volunteers from 9.30am – 5pm.
· On
5 June 2017 Wednesday and Friday opening hours were increased, with volunteers
providing additional opening hours between 9.30am – 10.30am and 12.30pm
– 2pm.
· On
5 July 2018 Milton Library started opening on Thursday from 9.30am – 5pm.
Currently Milton Library is now
open Monday, Wednesday, Thursday and Friday from 9.30am – 5pm, totalling
30 hours per week. Along with extending hours of operation FOML have introduced
activities including storytimes, a youth book group, book club lending program
and Artfest activities which complement those that continue to be provided by
SCC.
Milton Library Usage
Over the past few years the extension of opening hours has
seen a modest increase in usage of the library. Please see table below:
|
Milton Library
|
2013-14*
|
2014-15
|
2015-16
|
2016-17
|
2017-18
|
|
Loans
|
86109
|
15867
|
14365
|
14790
|
14854
|
|
People (visits)
|
79702
|
13277
|
11550
|
9614
|
10141
|
|
Queries
|
7573
|
1823
|
1676
|
1692
|
1324
|
|
PC Use
|
2377
|
372
|
451
|
557
|
523
|
|
WiFi Logins
|
1722
|
295
|
1202
|
3830**
|
559
|
|
Events (SCC & FOML)
|
599
|
814
|
559
|
997
|
1908
|
|
New Borrowers
|
459
|
103
|
49
|
84
|
85
|
*2013-14
Ulladulla Library operating out of Milton Library due to refurbishment
** WiFi used for NSW Public Libraries
Conference at Ulladulla Civic Centre
FOML have indicated that they
would like to also open on Tuesdays in the near future, which would make Milton
Library a five day a week branch, but as yet this has not been decided upon.
In addition, the Milton Library
refurbishment has just recently been completed with all shelving now along the
walls or on castors, which makes usage of the space more versatile. The new
circulation desk is smaller and new furniture has also been provided to
modernise the space. The majority of the funding for this work has been
provided by FOML through grant monies, with Shoalhaven City Council providing
some budget for building and electrical work required for the refurbishment.
Funding 2015/16 –
2018/19
Since the 2015-16 financial year
Shoalhaven City Council has received $30,000 per annum for the operation of
Milton library for a four-year period. During these past four years Shoalhaven
City Council has continued to cover the salaries and wages required for Milton
Library to be open its regular Council staffed 10 hours per week (staff member
is employed 14 hours per week). The $30,000 provided by the Hon. Shelley Hancock MP has been used for operational
costs of running Milton Library, such as building maintenance, IT and communications
costs (WiFi), utilities & insurance, and stock purchases for the library.
|
|
2014-15
|
2015-16
|
2016-17
|
2017-18
|
2018-19
|
|
Milton
Library Expenses**
|
$59,123
|
$61,807
|
$58,985
|
$60,320
|
$61,172*
|
|
State
Government Funding
|
$0
|
$30,000
|
$30,000
|
$30,000
|
$30,000
|
|
Council
Funding
|
$59,123
|
$31,807
|
$28,985
|
$30,320
|
$31,172
|
*this
figure has been extrapolated from current financial data to date
**these figures include stock
purchases for Milton Library
These
budget figures that are provided above are for the direct costs attributed to
Milton Library budget; however there are other centralised costs that are paid
across the Shoalhaven Libraries’ budget that are not accounted for, e.g.
Library Management System (LMS) licences, promotion, office equipment and collection
services.
In
addition, these figures do not include depreciation; staff wages for the
Ulladulla Civic Centre Community & Resources Manager (UCC C&R Manager)
to conduct training for volunteers; the UCC C&R Manager and Library
Services Manager to write reports, complete administration tasks and attend
meetings and operationally manage Milton Library and its services. Any
additional funding that is required to run Milton Library above that provided
by the State Government Grant has been drawn from the overall Shoalhaven
Libraries’ budget.
The above figures show expenses
for Milton Library to be relatively stable over the past four years, however
the heritage nature of the building and increased usage may result in increased
operational and maintenance costs in coming years, although no figures have
been calculated.
The current Asset Management
Plan – Libraries (POL12/53) is out of date and there is minimal
information provided regarding Milton Library. This is mostly due to the
assumption in the AMP report that Milton Library would no longer be operational
once the Ulladulla Civic Centre refurbishment had taken place. There is also a
Conservation Management Plan for the building Milton Town Hall (D18/111214),
which notes the heritage nature of the building, but doesn’t provide any
detailed maintenance scheduling. In 2011 heritage conservation works were
undertaken with the building being re-roofed, damp-proofed, re-rendered and
other conservation works at a cost of $97,000.
In July 2018 Shoalhaven City Council
wrote to the Hon. Shelley Hancock MP asking that funding for Milton Library be
increased and continued for another four years; however this request was
declined.
As of the 2019-20 financial year
Shoalhaven City Council will no longer receive any grant funding to assist with
the funding of operations for Milton Library. Should Council wish to continue
providing this level of service at Milton Library, with Council core staffing
of 14 hours per week, then an additional budget allocation of approximately
$30,000 per annum will be required (please see Financial Implications section
below for a more exact figure).
The Australian Library &
Information Association (ALIA) emphasises that the efficient
collection, organisation and dissemination of information requires a
highly-trained, paid library and information services workforce with
increasingly sophisticated skills. Council staff believe that
professional staffing is required for Milton Library, at a minimum of fourteen
hours per week, as whilst volunteers can provide basic library services, there
are other tasks they cannot complete. Library staff are responsible for
professional duties such as collection development, acquisitions and strategic
direction. Should Council decline to allocate funding this will adversely
affect the level of services, such as building maintenance, IT and
communications costs (WiFi), utilities & insurance, and stock purchases for
the library.
During the Council/FOML
collaboration, it has become clear that the mix of staff and volunteers
operating Milton Library requires professional assistance to maintain the high
level of service provided by Shoalhaven Libraries. The UCC C&R Manager has
provided initial training to the volunteers over several months and provides ongoing
support and refresher training to the volunteers.
Community Engagement
Over the past few years Council
staff have met regularly with FOML/355 Committee to progress the
community’s desire for a library that is open more regularly. The changes
have, overall, been positively received by the community and the Milton Library
space has been activated for a variety of community purposes and events.
Policy Implications
Council’s adopted
Shoalhaven Libraries Strategic Plan states:
“Shoalhaven
Libraries aims to:
· Continue
to work with the Friends of Milton
· Provide
advice to Council on current usage of libraries, including a review of the
management and operations of Milton Library”
A reinstatement of Council
funding would continue to support this policy position.
Financial Implications
Should Council wish to continue
providing a library service at Milton, budget funding will need to be
reinstated following the expiry of the grant funding, as this is not able to be
funded from the current Shoalhaven Libraries budget. The forward budget has not
included the reinstatement of the former Milton Library budget as, at the time
this was prepared, it was unclear whether there would be a renewed grant
funding commitment from the State Member for the South Coast. This situation
has now been clarified with the Hon. Shelley Hancock MP declining the request
to continue funding Milton Library operations.
|
|
2014-15
|
2015-16
|
2016-17
|
2017-18
|
2018-19
|
2019-20
|
2020-21
|
|
Milton
Library Expenses**
|
$59,123
|
$61,807
|
$58,985
|
$60,320
|
$61,172*
|
$63,007ú
|
$64,897ú
|
|
State
Government Funding
|
$0
|
$30,000
|
$30,000
|
$30,000
|
$30,000
|
$0
|
$0
|
|
Council
Funding Budgeted
|
$59,123
|
$31,807
|
$28,985
|
$30,320
|
$31,172
|
$32,096
|
$32,899
|
|
Council
Funding Requested
|
N/A
|
N/A
|
N/A
|
N/A
|
N/A
|
$30,911
|
$31,998
|
*this figure has been
extrapolated from current financial data to date
**these figures include stock
purchases for Milton Library
ú extrapolation of current expenses + 3% CPI
For financial year 2019/20 a
budget allocation of $31,000 (rounded) from Council is required, this should be
recurrent funding thereafter with an annual CPI increase.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.272 Draft
Destination Management Plan (DMP)
HPERM Ref: D18/409102
Group: Finance
Corporate & Community Services Group
Section: Tourism
Attachments: 1. Draft
Destination Management Plan (under separate cover) ⇨
Purpose / Summary
To update Council on the
progress of the Destination Management Plan.
|
Recommendation (Item to be
determined under delegated authority)
That:
1. Council
place the Draft Destination Management Plan 2018-2023 on public exhibition
for a period of 28 days
2. If
no significant adverse comments are received at the close of the public
exhibition period, the Draft Destination Management Plan 2018-2023 be deemed
adopted.
|
Options
1. Recommend
to Council that:
a) Council
place the Draft Destination Management Plan 2018-2023 on public exhibition for
a period of 28 days
b) If
no significant adverse comments are received at the close of the public
exhibition period, the Draft Destination Management Plan 2018-2023 be deemed
adopted.
Implications: The Draft Destination Management Plan
and 360 Model will formally be adopted and sets out tourism priorities over the
next 5 years.
2. Recommend
changes to the Draft DMP
a) Request
specific changes
b) Recommend
that Council place the Draft Destination Management Plan 2018-2023 on public
exhibition for a period of 28 days
c) If
no significant adverse comments are received at the close of the public
exhibition period, the Draft Destination Management Plan 2018-2023 be deemed
adopted.
Implications:
Tourism staff update the document to reflect changes before placing on
exhibition.
Background
At the July meeting of the
Shoalhaven Tourism Advisory Group (STAG), a report on the 360 Model was adopted
and it was agreed that a Destination Management Plan would be created to
support the 360 Model and the overall strategic direction of tourism for the
next 5 years, 2018-2023.
This document aims to set out
high level priorities over the next 5 years.
The Draft Destination Management
Plan was subsequently approved to go to Council by the Shoalhaven Tourism
Advisory Group on 29 October.
The draft Shoalhaven 360 Model,
designed to support the DMP monitoring business planning, can be viewed online at
https://shoalhaven360.com/ .
Community Engagement
Summary of Community Engagement
for the 360 Model as previously detailed:
The team of consultants
conducted:
- 2 workshops
with community
o Invites
included CCB representatives, NPWS, internal Council stakeholders, local
business, local chambers and tourism associations, JB Marine Park, Forestries
and more.
o Community
workshops summaries included as Attachment 2 and 3.
- 1 STAG
workshop
- Over 35
face-to-face meetings with key stakeholders
Ongoing involvement of the
Strategy Working Group
The Draft DMP has been developed
alongside key learnings provided from the 360-model consultation. A draft
document was also provided to STAG Chair and Co-Deputy Chairs and their
comments and feedback included in the current draft. Comments and feedback were
also sought from Simon McArthur and Associates and internal Council
stakeholders including the General Manager, Economic Development Manager and
Strategic Planning team.
STAG Workshop
In October 2018 Shoalhaven Tourism held a workshop with STAG
representatives to talk though the DMP. As a result, the draft document was
updated to reflect additional broader industry feedback including:
- Inclusion of
business audit aligned with business ASIC codes in addition to ATDW listings
- Added
business accommodation listings from ASIC in addition to ATDW listings to more
accurately reflect actual business numbers
- Change
“Top 10 experiences” table to reflect “Off Season visitation
drivers” instead of individual businesses.
- Edits of some
minor grammar and punctuation issues identified in proofing
- Updates to
SWAT to reflect additional STAG feedback and comments
- Added
additional infrastructure gaps added
- Added page
numbers
- Additional
audit of business numbers impacted by tourism
Policy Implications
If adopted, this plan will set
out key priorities for the tourism industry over the next 5 years.
Risk Implications
Ongoing effective Destination
Management is critical for the long-term success of the industry in our region.
|
|
Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
|
SA18.273 Petition
- Green Pots - Inlet Cinema - Sussex Inlet Streetscape
HPERM Ref: D18/403015
Group: Assets
& Works Group
Section: Asset
Management
Attachments: 1. Attachment
- Slide from PowerPoint Presentation - Revitalising Sussex Inlet Village ⇩
2. Installed Green Pots - Inlet
Theatre - Jacobs Drive Sussex Inlet ⇩
Purpose / Summary
To report on a public petition
to remove the large green pots outside Inlet Cinema, Sussex Inlet and return
the pavement to its original condition.
|
Recommendation
(Item to be determined under delegated authority)
That Council leave the large
green pots outside Inlet Cinema, Sussex Inlet in their current location, as
per the original consultation relating to the streetscape works.
|
Options
1. Leave the pots where
they are currently located (recommended).
Implications: No additional expenditure to relocate
or remove the pots. Those that are opposed to the pots being in Sussex Inlet may
not approve. Removing the pots may result in another petition to have them
reinstated.
2. Partially lower the pots
into the ground at current location
Implications: The pots may crack if they are lowered
into the ground. The budget estimated to lower the pots into the ground is
$4500 excluding GST (quote from contractor) and would require a variation to
the contract sum.
3. Relocate the pots within
Sussex Inlet
Implications: Those that are
opposed to the pots being in Sussex Inlet may still not approve.
4. Remove the pots from
Sussex Inlet
Implications: Budget Estimate of $6600 excluding GST
was spent on supply and installation of the pots at this location, and an
alternative location would have to be considered including community
consultation and further budget sought to fund the removal and relocation of
the pots.
Background
The original intention of the
green pots was to create a focal point in the open space in the centre of the
Sussex Inlet Village.
At Council’s Ordinary
meeting on 13 November 2018, a petition was presented to Council containing 560
signatures requesting that the green pots be removed from in front of Inlet
Cinema on Jacobs Avenue and the paving be returned to its original condition.
The petition was installed inside the cinema. Noting the current population of
Sussex Inlet, Swanhaven, Cudmirrah and Berrara to be 4429 as of 2017, it is
difficult to determine whether the petition is a clear reflection of the whole
community.
The installed green pots can be
seen at Attachment 2.
The Inlet Cinema is currently
leased on a five year term with a five year options. The lease contains
maintenance responsibilities including removal of rubbish and debris from the
surrounds of the building on the property and maintenance and replacement of fencing,
gates, landscaping, driveways, paths, carparks, gardens, lawns and shrubbery.
Pruning, trimming and removal of trees where required or safety reasons subject
to Council approval.
The seats and gardens have not
been maintained and the seats were non-compliant with disability use.
It has been suggested that the
pots are non-compliant with Work Health and Safety, due to the size of the pots
making it hard for staff to see past the pots when leaving. The risk of a
public safety matter has been mitigated to some degree by CCTV installed which
adequately monitors the surrounding area, so staff don’t consider this to
be a high risk.
Community Engagement
The streetscape plans were
publicly exhibited in Sussex Inlet so that local residents could easily view
and comment.
Additionally, Council undertook
extensive community consultation regarding the Sussex Inlet Streetscape project
from February 2016 until April 2018 which included two PowerPoint presentations
to Sussex Inlet Community Forum, in April and August 2018 (see attachment). The
slide showing the green pots was clearly evident and indicated the size. All
owners and shopkeepers along Jacobs Drive were invited to this meeting
coordinated by the Secretary. It is understood that a representative from the Inlet
Cinema was in attendance as was the Manager for City Design Services Unit and
the Project Manager.
A standing room only community
consultation evening was also held at the local RSL. Councillors Patricia
White and Alan Baptist were in attendance.
There were no objections raised
before the pots were located in front of the Cinema.
Councillors have advised an
interest in decorating the pots for seasonal events to enhance the focal point
of the open space and Sussex Inlet in general.
Council has received significant
support from some Councillors and a new wave of residents via phone calls to
staff. Some have indicated that the pots are fantastic but would like them
relocated to the park, however there may not be room in the park to accommodate
them.
Financial Implications
The Sussex Inlet Streetscape
project has been completed and budget spent. Options 2,3 & 4 will all
require additional funding to be allocated.
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|
Strategy and
Assets Committee – Tuesday 11 December 2018
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Strategy and
Assets Committee – Tuesday 11 December 2018
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|
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Strategy and
Assets Committee – Tuesday 11 December 2018
Page
0
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SA18.274 Shoalhaven
Indoor Sports Centre - Water Collection and Water Reuse & Reticulation
Scheme
HPERM Ref: D18/412229
Group: Assets
& Works Group
Section: Project
Delivery & Contract
Purpose / Summary
Advise Council of the Water
Collection and Water Reuse & Reticulation Scheme on the roof of the
Shoalhaven Indoor Sports Centre.
|
Recommendation (Item to be determined
under delegated authority)
Council receive the report
regarding the installation of Water Collection and Water Reuse &
Reticulation Scheme on the roof of the Shoalhaven Indoor Sports Centre for
information.
|
Options
1. That the report be received and noted.
Implications: The report is received and noted.
2. The Council coul request further
information.
Implications: Additional reports to be prepared.
Background
The
Shoalhaven Indoor Sports Centre (SISC) design team recognises that environmental
sustainability is one of the most important issues facing contemporary society.
Accordingly, the team placed an emphasis on integrating best practice
environmental design into the project, analysing the impact on our environment
and importantly on the well-being of its occupants.
The
following key objectives for the SISC were identified at the early design
phase:
· Reinforce
all of Shoalhaven City Council’s Sustainable and Environment Policies
· Maximise
the environmental benefit of the project, minimising the environmental
footprint of the SISC
· Where
possible educate and inform the building users/occupants and the community.
· Engage
a simple yet integrated Environmentally Sustainable Development (ESD) design
approach resulting in a high environmentally performing building.
Crucial to
delivering an energy efficient building is applying passive design principles
where possible, such as natural ventilation systems, good solar access and
orientation, and controlled natural day lighting. This approach need not
increase costs and is vital for achieving improved thermal performance, energy
efficiency and optimum occupant comfort.
As an
industry measure for ESD effectiveness, the Green Building Council Green Star
rating tool utilises the following subcategories to help guide the
project’s environmental approach and assessment. These initiatives
remain a goal for the design team:
Project/Construction
Management
Adoption of
appropriate environmental project and construction management principles from
project inception through to commissioning and operation.
Indoor
Environmental Quality
Focus on
well-being of occupants and in particular systems of ventilation, lighting and
indoor air pollutants.
Energy
Target
overall reduction in energy consumption with associated impact upon greenhouse
gas emissions.
Transport
Promote use
of pedestrian movements and public transport, rewarding reduced reliance on the
private vehicle.
Water
Focus on
initiatives to address the reduction of potable water use through efficient
design of building systems, rainwater collection and water reuse.
Materials
Promotion of
initiatives that reduce the consumption of resources through considered
materials selection and reuse, and efficient management practices.
Land-Use
And Ecology
Promotion of
measures to improve or reduce impacts on ecological systems and biodiversity.
Emissions
Adoption of
measures to target reducing building emissions related to watercourse
pollution, light pollution, ozone depletion, global warming, legionella and
sewerage.
Innovation
Encourage new, innovative
technologies, designs and processes that positively impact upon environmental
performance, global warming.
Whole
of life
Adoption of
appropriate environmental project and construction management principles from
project inception through to commissioning and operation.
Environmentally
Sustainable Design (ESD) Principles
Environmentally
sensitive considerations have been integrated into the design development. For
instance:
· Natural
ventilation systems provide cross flow cooling to the court halls,
· LED
lighting products and motion control switching improve energy efficiency,
· Translucent
roof panels and glazing introduce natural light into the largest court hall,
· Precast
concrete panels and insulation maximises the building thermal efficiency,
· Instantaneous
natural gas water heating systems reduces energy wastage,
· Rainwater
harvesting and the reuse in amenity flushing supplements town water supply,
reducing water consumption,
· Use
of sustainable materials for court floors decreases the reliance on natural
growth timber species,
· Potential
photovoltaic solar system design assists with the base load energy consumption
on site.
Water
Sensitive Urban Design (WSUD) stormwater management techniques applied to the
design include stormwater detention and retention measures, water quality
improvement devices, rain gardens and adoption of swales rather than formal
concrete lined channels.
Rainwater
Harvesting
Rainwater is
collected from the roof drainage system and stored in a 120,000 litre below
ground retention tank. The water is then pumped to supply water to all toilets
and urinals for flushing purposes. There are a total of 41 toilets within the
building that benefit from this service.
The
rainwater re-use system comprises:
· Rainwater
Storage Tank – 120kL in-ground concrete tank,
· Packaged
rainwater supply pump and filter set,
· Rainwater
water reticulation.
The
rainwater supply pump and filtration system is supplied as a proprietary
packaged and preassembled skid mounted system comprising the following:
· Multistage
submersible pump with variable speed drive pump controller,
· 100
micron automatic backwash screen filter,
· 1.0
micron bag filter,
· Ultra
violet (UV) steriliser with Building Management System (BMS) output,
· Mains
water automatic change over system.
The control
systems provides outputs to the Building Management System (BMS) to monitor,
pump failure and run status, system status (i.e running mode (rain / mains),
tank water levels and UV lamp status.
All rainwater
service pipework is constructed of coloured cross linked polyethylene (PEX) and
labelled as required for non-potable water applications.
Community Engagement
Throughout the design phase of
the project, Council Officers have been in regular contact with all
stakeholders.
Financial Implications
The rainwater harvesting system
costs are included within the civil and hydraulic trade packages.
Risk Implications
There are no foreseen risk
implications to the inclusion of the water collection, reuse and reticulation
scheme.
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Strategy and
Assets Committee – Tuesday 11 December 2018
Page
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SA18.275 Far
North Collector Road Network
HPERM Ref: D18/344727
Group: Assets
& Works Group
Section: Project
Delivery & Contract
Attachments: 1. Far
North Collector Road - Draft Alignment Plan ⇩
Purpose / Summary
To update Council on the
current status of the Far North Collector Road (FNCR) – Alignment and
Intersection Designs.
|
Recommendation (Item to be determined
under delegated authority)
That the update report on the
proposed alignment and intersection treatments at the southern and northern
ends of the Far North Collector Road be noted by the Strategy and Assets
Committee for information.
|
Options
1. Council accept the recommendation as
presented.
Implications: Council will be updated on the
current status of the Far North Collector Road Network project.
Background
The Far North Collector Road
Network was adopted in the Nowra Bomaderry Structure Plan in 2008.
The Far North Collector Road is not
a replacement for the proposed North Nowra Link Road, construction of which has
been deferred.
Project Update
Advice of Council successfully
receiving the $13.8M Commonwealth Grant was received via the NSW Roads and
Maritime Authority in July 2018.
In accordance with the funding
agreement, Council has undertaken basic design investigation. The results of
the investigation are contained in this report.
Detailed project planning in
regrds to completion dates are not able to be undertaken at this stage.
Intersection designs and road
alignment
Initial requirements were to
provide intersection design options for the Far North Collector Road (FNCR)
intersection with Moss Vale Road / Bells Lane at the northern end and with West
Cambewarra Road / Illaroo Road at the southern end of the proposed FNCR.
It is proposed that the southern
intersection with West Cambewarra Road / Illaroo Road will be a roundabout. The
adopted option has the least impact upon the vegetation corridor at the western
boundary of the Bernie Regan Sports Complex. Council is required to comply with
a Property Vegetation Plan under the Native Vegetation Act 2003, which
was signed with the Southern Rivers Catchment Authority in 2010.
The adopted option will require
demolition of an outbuilding on the property known as No.333 Illaroo Road, which
is owned by Council. The dwelling on this lot will remain unafffected, however
it will be necessary to reduce the allotment size with probable minor internal
road work.
The northern intersection with
Moss Vale Road / Bells Lane is based on future traffic volumes to service
development north and south of Moss Vale Road beyond the intersection, and will
need to be signalised. The adopted option has the least impact on the
dwelling on Lot 262. This land was aquired by Council for the purpose of constructing
the Far North Collector Road. The future parcel on which the dwelling will remain
is zoned B1 Neighbourhood Centre (small-scale retail, business and community
uses). This land may be redeveloped in future to service the expanding
community.
The existing Moss Vale Road /
Taylors Lane intersection will need to be removed to eliminate separation
issues with the proposed FNCR / Moss Vale Road / Bells Lane intersection. As a
result a cul-de-sac at the eastern end of the existing Taylors Lane and a new
link from the Far North Collector Road to Taylors Lane are proposed.
The adopted intersection options
were submitted to NSW RMS and received favourable comment on 20 September 2018.
The intersection designs have
been integrated with a provisional road alignment which considers flooding in
the vicinity, existing assets and private property acquisitions. Field work,
investigations and topography will dictate essential changes to the proposed
alignment and the design phase is scheduled to be completed by June 2019.
A design drawing is attached to
indicate the proposed alignment and intersection treatments.
Fieldwork
Council has commenced landowner
consultation, preliminary fieldwork on Council land, and is preparing for
discussions with affected service provider organisations.
Council is also preparing
Permits to Enter for its staff and agents to undertake field survey,
environmental studies, and cultural heritage (Aboriginal) investigations.
The above preliminary work is
scheduled to be completed over the next two months.
Community Engagement
The Nowra Bomaderry Structure
Plan was widely exhibited in 2008, and further exhbited as part of the
Shoalhaven LEP 2014.
Financial Implications
A provisional estimate of
$13.8 million was used to establish grant funding for the project. Staff will
be reviewing estimated costs at project milestones. As the project progresses
cost estimate refinements will be reported.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.276 Special
Rates Review - Streetscape Renewal Budget 2018/19
HPERM Ref: D18/354644
Group: Assets
& Works Group
Section: Works
& Services
Attachments: 1. Prioritised
List - 2018 Landscape Works ⇩
Purpose / Summary
The purpose of this report is
to present to Council a list of proposed Landscape / Streetscape renewal
projects in priority order to be funded through the Special Rates Review
– Streetscape Renewal Budget for Council’s consideration and
endorsement.
|
Recommendation
(Item to be determined under delegated authority)
That Council adopts the following
list of Landscape/Streetscape renewal projects to be implemented in priority
order in accordance with the Special Rates Review – Streetscape Renewal
Budget funding of $512,500.
The estimate of cost for the top
six projects overspends this budget by $18,800; as the actual costs are
realised the list/allocations will be revised via Council’s quarterly
review process.
1. Huskisson
CBD – Footpath and Landscape upgrade works in Owen St $115,500
2. Kangaroo
Valley CBD – upgrade of Moss Vale Road streetscape $99,000
3. Vincentia
Mall – Minor works and Design / Consultation $68,200
4. Boree
Street / Ulladulla Foreshore – Tree planting, decking, refurbishment
$110,000
5. Berry
CBD – New kerb and asphalt Queen St and Alexander St $49,500
6. Jervis
Bay Rd & Wool Rd Roundabout – planting and concrete works $89,100
|
Options
1. Adopt the
recommendation
Implications: This will provide guidance on which
projects are a priority for Council for the 2018/19 Financial Years.
2. Council changes
the priority list order
Implications: All projects are basically ready to
go so constructability is not a factor to consider in the prioritisation. This
will provide guidance on which projects are a priority for Council
3. Council adds
additional projects to the list
Implications: Any additional items listed will
require investigations for budget estimations and a further report to Council.
This may mean that it is not possible to achieve completion of the projects in
this financial year.
Background
In previous years, Council staff
have received requests for streetscape upgrades from various people and
community groups. These requests were prioritised based on a cost benefit
analysis and the projects providing the highest benefit at the lowest costs
were undertaken. There was little or no public consultation with this process.
Recent increases in community
participation in this process have necessitated a new process involving
Councillors and public consultation at an early stage of the process. In this
way, the Councillors will determine which projects they consider will provide
the greatest community benefit.
It is proposed that if Council
is to continue the funding for streetscape improvements, then the public
consultation process will begin early in the new financial year. The feedback
from the community will be provided to Councillors via a report with
recommendations on which projects appear to have the most community support. In
this way, the projects are prioritised and, if practical, finished before the
peak season. This may not be practical on larger projects which may still need
to begin after the Easter weekend.
For this year’s SRV
Streetscape renewal programme there is insufficient time to undertake the
community consultation as projects will need to be completed before the end of
the financial year.
The 2018/19 SRV Streetscape
renewal budget of $512,500 provides for Landscape / Streetscape renewal
projects. A prioritised list has been compiled by Council Staff (Attachment 1)
for Council’s deliberation.
A total of 12 projects with a
total estimated cost of $862,730 have been listed in Table One below. As the
estimated cost of the 12 projects exceeds the budget by $350,230, Council is
required to prioritise which projects will be undertaken in 2019. Projects will
be completed in the priority order until the budget is exhausted. Any projects
not completed within the allocated budget will remain uncompleted and added to
future priority listing for the 2019/20 Financial Year.
All projects are basically ready
to go so constructability is not a factor to consider in the prioritisation.
Table
One
|
Projects
|
Cost
|
|
1.
Huskisson CBD - Owen St
|
$
115,500
|
|
2.
Kangaroo Valley CBD
|
$
99,000
|
|
3.
Vincentia Mall
|
$
68,200
|
|
4.
Boree Street / Ulladulla Foreshore
|
$
110,000
|
|
5.
Berry CBD
|
$
49,500
|
|
6.
Jervis Bay Rd & Wool Rd Roundabout
|
$
89,100
|
|
Subtotal
|
$
531,300
|
|
|
|
|
Projects
to be considered for 2019/20
|
|
|
7.
Batts Folly
|
$
99,000
|
|
8.
Bolong Rd & Coolangatta Rd
|
$
31,130
|
|
9.
Shoalhaven Heads Surf Lifesaving Path
|
$
52,800
|
|
10. Nowra –
Osborne St
|
$
55,000
|
|
11. Huskisson Rd
|
$
80,300
|
|
12. Stewart Pl
Carpark
|
$
13,200
|
|
Grand
Total
|
$
862,730
|
Although six projects will be
listed in 2019/20, further projects may be requested and added to the list. The
final list will then follow the public consultation process described
previously in the early part of the new financial year.
Community Engagement
Community Consultative Bodies,
representatives from various local Chamber of Commerce groups and Community
Forum members in addition to proactive community members have proposed
landscape upgrade works throughout the Shoalhaven area. This list is shown in
Attachment 1.
Community consultation has
commenced to ascertain the scope of works required and will continue to be
undertaken as part of the delivery of these projects.
Financial Implications
Budget for 2018/19 is $512,500. The
estimate of cost for the top six projects overspends this budget by $18,800.
This could be sourced from the quarterly review process.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.277 Kerb
& Gutter Ratepayer Advance - 9 Minerva St & 27 - 33 Anne St Vincentia
HPERM Ref: D18/386019
Group: Assets
& Works Group
Section: Works
& Services
Purpose / Summary
The purpose of this report is to allow Council to consider
entering into a Ratepayers Advance arrangement for the costs incurred by
Council in constructing kerb and guttering along a public road adjacent to the
land, in accordance with Section 217 of the Roads Act 1993. (POL16/148)
“Kerb and Gutter – Charges applicable”.
|
Recommendation
(Item to be determined under delegated authority)
That Council enter into a
Ratepayers Advance Agreement, executed under the Seal of Council with:
1. David
& Wendy Michelle Wilson, 9 Minerva Avenue, Vincentia NSW 2540 in respect
of Kerb and Gutter construction along the side boundary (Anne Street) to the
value of $12,797.26 (advance) of which $2,416.82 is the contribution,
$10,380.44 is the loan and the amount to be repaid to the Ratepayer in 5
years at 5% interest per annum is $12,975.55.
2. Anthony
John & Christine Janette Hanson, 27 Anne Street, Vincentia in respect of
Kerb and Gutter construction to the value of $5,852.16 (advance) of which
$1,859.28 is the contribution, $3,992.88 is the loan and the amount to be
repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.
3. Anka
& Mato Bautovish, 29 Anne Street, Vincentia in respect of Kerb and Gutter
construction to the value of $5,852.16 (advance) of which $1,859.28 is the
contribution, $3,992.88 is the loan and the amount to be repaid to the
Ratepayer in 5 years at 5% interest per annum is $4,991.10.
4. Julian
Blakeney & Sue Gosper Carr, 31 Anne Street, Vincentia in respect of Kerb
and Gutter construction to the value of $5,852.16 (advance) of which
$1,859.28 is the contribution, $3,992.88 is the loan and the amount to be
repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.
5. Maria
Kosiak, 33 Anne Street, Vincentia in respect of Kerb and Gutter construction
to the value of $5,852.16 (advance) of which $1,859.28 is the contribution,
$3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years
at 5% interest per annum is $4,991.10.
6. The
Common Seal of Council of the City of Shoalhaven be affixed to any
documentation required to be sealed otherwise the General Manager be
authorised to sign any documentation necessary to give effect to the
resolution.
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Options
1. Council accept
the recommendation as presented.
Implications: Council will be contractually bound
to repay contributions plus interest as per the Policy. The ratepayers and
Council will benefit from the proactive efforts of ratepayers to improve
drainage, appearance and access to properties and it may minimise erosion of the
existing road verge.
2. Council not
accept the recommendation, giving reasons and propose an alternative
resolution.
Implications: Residents are entitled to this
consideration and if denied will be without kerb & gutter infrastructure
and may seek reconsideration.
Policy Implications
Council has in place a program whereby Ratepayers can pay the
full cost of the provision of kerb and gutter along a public road adjacent to
their land, where the work is not identified in Council’s Capital Works program.
This Policy accommodates ratepayers who wish to have kerb and gutter ahead of
Council’s planned program. Under the program Council enters into a formal
agreement with the ratepayer, for them to advance to Council the full cost of
the work and for Council to repay Council’s component of cost, after a
period of 5 years.
Nil, this proposal conforms to
the policy.
Financial
Implications
The total “debt”
that Council will repay including interest at 5% will be $32,939,35
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SA18.278 Parkcare
Action Plans - Sanctuary Point Graffiti Parkcare / Cronin Place Reserve
Parkcare
HPERM Ref: D18/399361
Group: Assets
& Works Group
Section: Works
& Services
Attachments: 1. Report
Attachment - Draft - Sanctuary Point Graffiti - Parkcare Action Plan ⇩
2. Report Attachment - Draft -
Callala Bay - Cronin Place - Parkcare Action Plan ⇩
Purpose / Summary
To present the updated draft Sanctuary Point Graffiti
Parkcare Group and Cronin Place Reserve Parkcare Group (Callala) Action Plans
for consideration.
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Recommendation
(Item to be determined under delegated authority)
1. Council
endorse updated ‘Parkcare’ Plans for Sanctuary Point and Cronin
Place (Callala) with no amendments.
2. Council
continues to allocate ongoing annual funding of $400 (CPI adjusted and exc
GST) per plan to cover safety PPE, miscellaneous materials, waste disposal
and purchase of minor tools.
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Options
1. Approve
continued endorsement of Sanctuary Point Graffiti Parkcare Group and Cronin
Place Reserve Parkcare Group (Callala) and adopt the draft Action Plans with no
amendments.
Implications: Annual cost of $800 currently
allocated for continuing support of Parkcare objectives offset by the free
resource offered to Council.
2. Reject the
ongoing support of Sanctuary Point Graffiti Parkcare Group and Cronin Place
Reserve Parkcare Group (Callala) pending changes to the Action Plans.
Implications: Lost opportunity for continued
volunteer groups at Cronin Place, Callala and a group of volunteers decicated
to removing graffiti in Sanctuary Point surrounds. Lose potential improvements
in maintenace and community engagement with Parks.
Background
Council currently has 49
Parkcare Groups with 440 volunteer members under its Parkcare Programme. Sanctuary
Point Graffiti Parkcare Group and Cronin Place Reserve Parkcare Group (Callala)
Action Plans are due for readoption with no amedments.
Community Engagement
Participation and involvement in
the groups are open to all community members.
Financial Implications
No futher cost to Council as
both groups have been established in the Shoalhaven for a number of years and
have been allocated finance in future budgets.
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SA18.279 Licence
to Desert Developments Pty Ltd - 83 South Street Ulladulla
HPERM Ref: D18/379537
Group: Assets
& Works Group
Section: Business
& Property
Attachments: 1. Plan
⇩
2. Resolution - Licence
Agreement ⇩
Purpose / Summary
This report seeks Council
approval of a licence for vehicle access to the new owners of the Dolphin Spa
Car Wash over Council land (refer to attachment 1) following the sale of the
business by the previous owners D & D Dale, R Hitchcock and A McKenna to
Desert Developments Pty Ltd. The proposed licence agreement records the change
of ownership.
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Recommendation
(Item to be determined under delegated authority)
That Council:
1. Grant
a licence to Desert Developments Pty Ltd giving rights for vehicles using the
Licensee’s car wash business on Lot A DP157079 to exit the property
over Council’s adjoining land being Lot 11 DP791198 on the same terms
as that granted to D & D Dale, R Hitchcock at a rental of $1 per annum
for a term expiring when the traffic corridor on Lot 11 DP791198 ceases to be
available or when Lot 11 DP791198 is required by Council for redevelopment.
2. Authorise
the Common Seal of the Council of the City of Shoalhaven be affixed to any
documentation requiring to be sealed and delegate to the General Manager
authority to sign any documentation necessary to give effect to this
resolution.
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Options
1. Resolve as
recommended.
Implications: The licence is required to record the
change of ownership.
2. Not adopt the recommendation.
Implications: The purchaser will not be afforded
the ability to efficiently manoeuvre cars through the carwash.
Background
In August 2006 pursuant to
Minute 1089 (refer to attachment 2) Council resolved to grant a licence to M
& G Gee giving rights for vehicles using the Licensee’s car wash
business at 83 South Street, Ulladulla to exit the property over Council’s
adjoining car park. Under the same minute Council also resolved to give consent
to any sale by Mr & Mrs Cross of the fee simple interest.
Both the fee simple interest and
the car wash business have been sold to D & D Dale, R Hitchcock and A
McKenna and a new licence agreement was entered into on 8 January 2007 They
have requested Council to grant a licence to them giving the same rights of
access over Council’s adjoining car park as that granted to Gee.
Both the fee simple interest and
the car wash business are again the subject of a sale. Council has been
contacted by D & D Dale, R Hitchcock and A McKenna to request a new licence
be granted to the purchasers, Desert Developments Pty Ltd giving them the same
rights of access over Council’s adjoining car park as that granted to
them.
Dolphin
Spa Car wash, South Street Ulladulla bordered above in blue
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SA18.280 State
of the Environment Report Cards 2017/18
HPERM Ref: D18/350799
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. State
of the Environment Report Cards 2017/18 (under separate cover) ⇨
Purpose / Summary
Inform
Council of the completion of the Shoalhaven State of Environment (SoE) Report
Cards for 2017/18.
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Recommendation
(Item to be determined under delegated authority)
That Council receive the State of the Environment Report for 2017/18 for
information and note its contents.
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Options
1. As recommended.
Implications: Nil.
2. Adopt an
alternative recommendation.
Implications: Will depend on the recommendation.
Background
The
purpose of the State of the Environment Report (SoE) is to provide a summary of
the attributes of the local government environment and the human impacts upon
that environment. It also provides a public record of the activities of
government, industry and the community in protecting and restoring the
environment. The preparation of the SoE Report is a requirement of the NSW
Local Government Act 1993.
The
attached SoE Report Cards for 2017/18 have been completed and will be published
as part of Council’s Annual Report and on Council’s website.
The
following are some of the significant stand out statistics for 2017/18.
Community
· Total
waste collected at kerbside has decreased by 30 kilograms per capita over the
last 12 months. This can, in part, be attributed to the container deposit
scheme introduced in December 2017.
· 25%
of the wastewater collected by Council during the year was recycled and reused.
· Residential
Water consumption increase by 15% reflecting the dryer conditions experienced
over the last 12 months.
· More
than 600 water samples were collected and approximately 5,000 tests were
conducted over 20 catchments. 77% of these tests passed the Water Quality
Guidelines for primary contact water. Those sites that did not pass were on
smaller tributaries that are not used for swimming.
Corporate
· Council’s
corporate energy consumption remained static at 1.21 gigajoules per resident
per day.
· 94%
of Council’s fleet is now made up of 4-cylinder vehicles. Council is
currently tracking better than average in this regard when compared against
other Local Government Areas.
· Council
has reduced its greenhouse gas emissions by 12% on 2010/11 levels. This data is
calculated from Council’s use of electricity, landfill emissions, waste
water emissions corporate fleet and gas emissions. Council is currently
tracking 11% better than the national average when compared against other Local
Government Areas for greenhouse gas emissions.
· Average
water consumption at Council assets increased by 14.6% which is a similar
increase to that of the community over the last 12 months. Council is currently
tracking 4% better than the national average when compared against other Local
Government Areas.
Key Issues:
Reporting
Improvements
The
SoE Report uses Planet Footprint Pty Ltd to provide a ‘snapshot’ of
our state of the environment. These report cards reflect both the Shoalhaven
community’s environmental footprint and the Council’s corporate
environmental footprint.
This
report is presented in a graphical format, which is easily converted to media
releases and has many promotional applications. These report cards are included
for information.
With the introduction of
integrated reporting it is intended that the SoE Report reflects the
environmental issues raised in Council’s Integrated Strategic Plan. The
SoE reports on how well these issues are tracking and can influence the
direction of Council’s Plans in the future.
Future SoE reports need to ensure there is a link between
this report and Council’s Integrated Strategic Plan. Future reports will
look to integrate Council’s commitment to the Cities Power Partnership
and Sustainability Advantage programs and our progress on meeting these goals.
Community Engagement
Extensive community consultation
was undertaken for the Council’s Community Strategic Plan. The
information gathered in the surveys and face-to-face interactions were collated
and used in the preparation of the Plan. This information will now be used to
ensure that Council’s SoE Report focuses on the environmental issues that
the community considers are a priority.
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SA18.281 Trees
- Example Audit, Value and Status - Shoalhaven Local Government
Area
HPERM Ref: D18/293311
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Assessment
of environmental, economic and social benefits of trees in a Shoalhaven City
Council case study - University of Technology Sydney (under separate cover) ⇨
2. University
of Technology Sydney, Tree Comparison 2014 v 2018 ⇩
3. Urban Tree and Bushland
Policy - Sutherland Council (under separate cover) ⇨
Purpose / Summary
Report the findings of the
example urban tree canopy audit undertaken by University of Technology Sydney
(UTS) and detail how other Councils are managing trees on public land in urban
areas and how they are valued in that landscape.
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Recommendation
(Item to be determined under delegated authority)
That Council:
1. Receive
the St Georges Basin urban canopy study area report prepared by the
University of Technology Sydney for information.
2. Review
relevant current policies to consider opportunities to better protect and
enhance the urban tree canopy.
3. Consider
a city wide, or larger area audit to better inform Council on the economic,
social and environmental value of trees in urban areas. (Refer to 2019/20
Budget considerations.)
4. Consider
a subsequent report on the detail of a possible “tree replacement
policy” in line with those of other Councils and the previous Council
resolution (MIN18.733).
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Options
1. As recommended.
Implications: This will require changes to policies
and processes related to how Council assesses tree removal and development
applications on private, public and development sites. It will require
consideration of the existing tree canopy for Council owned and managed lands.
Implementing an “urban tree and bushland
policy”, like Sutherland Shire Council’s policy, would potentially
provide a funding source for replacing and replenishing the urban tree canopy.
Undertaking a larger area or citywide audit of the urban tree
canopy using the ‘i-tree’ audit method would better inform Council
of the economic value in dollar terms for trees within urban areas.
2. Do
nothing.
Implications: Increasing community representation
is being received in this regard. There is currently limited ability to
implement compensatory planting within Council’s current policies. There
is no compensatory planting for tree loss on development sites and limited
compensatory planting mandated for tree removal approvals on public land when requested
by the public.
Background
Urban
canopy tree audit (“i-tree”) - St Georges Basin selected area
To better understand the value
of trees in our urban areas, the former Sustainable Futures Committee resolved,
in part, on 29 November 2017 (SF17.30) to:
Undertake a selected audit of the urban tree canopy to
help Council understand the economic and other values trees provide to the
communities of the Shoalhaven.
University of Technology Sydney
(UTS) were engaged to conduct an evaluation of the environmental, economic and
social benefits of trees within a selected urban area in St Georges Basin using
“i-tree” modelling software based on spatial analysis from aerial
photography.
Their Report, “Assessment
of environmental, economic and social benefits of trees in a Shoalhaven City
Council case study”, is provided for information as Attachment 1.
The “i-Tree”
modelling computer software program was developed by the United States
Department of Agriculture Forest Service. It can calculate parameters such as
air pollution removal and carbon sequestration and storage, and associated
economic values using aerial imagery. More detailed and accurate calculation
outputs can be obtained by collecting data from sample plots in the field where
tree species can be identified. Whether a tree is deciduous or not, which
alters the calculations, can be determined from field data for example.
The key findings of the Report
for the selected 25.6ha urban area at St. Georges Basin (shown in Figure 1
below) are that tree cover within the area (24% of the 25.6ha) stored CO2
to the value of $88,565.42 and sequestered CO2 annually to the value
of $4,479.62.
The trees in this area also
reduced air pollution with the value calculated at $1033.67 per year. The audit
also modelled scenarios based on an increased tree canopy cover within the
study area to provide a benefit in Australian dollars as well as a decrease in
tree canopy for comparison (Table 9 of the attached report). It clearly shows
increasing the area of tree cover within the selected area would provide a
substantial increase in the benefits trees provide when measured in economic
terms.
For example, if the tree canopy
was increased from the current 24% of the study area to 28.2% or 33.9% the
amount of air pollution removed from the atmosphere converted to Australian
dollars (AUD) would increase from the current $1033.67 per year to $1218.87 and
$1464.36 respectively. The value of carbon storage per year by the tree canopy
would increase from the current $88,565.43 to $104,433.40 and $125,467.69
respectively. A decrease to 18% tree canopy for the study area reduces the air
pollution and carbon storage benefits to $775.25 and $66,424.07 respectively.
The report also provides a
review of the social, environmental and economic benefits of urban trees and
these directly relate to issues being raised with Council by Community
Consultative Bodies (CCBs) and community members.
In summary, trees within urban
areas are important for property values, human physical and mental health, and
the amenity of our urban areas. Trees also provide habitat value for the native
fauna that draws people and tourists to Shoalhaven. Specifically, the UTS
report references multiple benefits-based studies in a number of countries and
other local government areas of Australia with trees in urban areas being able
to:
· Protect
and improve biodiversity
· Improve
rainfall interception benefits
· Improve
amenity and public health (both physical and mental)
· Reduce
air pollution by removing carbon monoxide, ozone, nitrogen dioxide and
particulate matter
· Minimise
space heating and cooling energy demands in buildings through shading
· Sequester
the important greenhouse gas, atmospheric carbon dioxide, by photosynthesis
· Add
to the economic value of properties
The key recommendation in the
report is that “state governments and local councils should focus on
developing possible implementation methods for the protection of existing urban
trees and the creation of new urban forests through innovative programs.”
In this regard, Sutherland Shire
Council has designed and implemented an award-winning policy and system for the
management and restoration of their urban forests (see Attachment 3) and
this is discussed further below.
For interest, a simple
comparison of the tree canopy within the UTS study area at St Georges Basin was
conducted by Council’s Environmental Services staff using the 2014 aerial
image available on Council’s GIS and a Google Maps 2018 image to identify
approximately 80 trees that have disappeared from the urban landscape in
approximately 4 years (see Attachment 2).
Figure 1 – the
subject area of the UTS “i-tree” audit.
Urban canopy tree audit
(“i-tree”) – Nowra urban area
To build on the above and better
understand the value of trees within the urban area, Council could consider
commissioning an i-tree audit using an aerial photo-based tree assessment of the
Nowra urban area that would take approximately 6–12 weeks to complete at
a cost of approximately $7000 to $15000 (depending on the scale at which the
analysis was undertaken)
An alternative to this
assessment is to undertake the audit using the same software with data
collected in the field from approximately 200 sampled plots. The
fieldwork-based audit and assessment would take approximately 9–12 months
and cost between $50,000 and $75,000. The advantage of the fieldwork-based
assessment is that data collected from the plots would allow for a more
accurate dollar value to be assigned to various tree species.
Tree replacement policy
In September
2018 Council requested (MIN18.733) that:
Staff prepare a
draft policy on “compensatory tree planting“ following the legal
removal of trees in our city. This policy would need to address, but not be
restricted to the following:
a. Suitable
sites to plant new trees, especially in non-residential locations.
b. The
ideal new tree to old tree ratio.
c. The
possibility of recoupment costs.
d. The
investigation of similar policies that may exist in other municipal areas
This is in line with the
strategy of the NSW State Government as they recently announced grant
availability for Greater Sydney region Councils to meet an objective to plant
five million trees and enhance the tree canopy of Greater Sydney. Whilst these
grants are not available to regional Councils it is important to note the
recognition that the urban tree canopy contributes to the health, sustainability
and climate adaptation capacity of communities. More information on this grant
is available at:
https://www.planning.nsw.gov.au/Policy-and-Legislation/Open-space-and-parklands/5-million-trees/Five-Million-Trees-grant
Within the Greater Sydney
Region, Sutherland Shire Council has already implemented a policy based on an
award-winning model for “Bringing Back our Indigenous Tree Canopy: Green
Streets Program”. More information on this is available at:
https://www.lgnsw.org.au/files/imce-uploads/90/Sutherland_bringing_back_canopy.pdf.
Other Councils such as
Wollongong City Council prepared policies to protect the urban tree canopy
based on Sutherland’s model.
The Sutherland Policy (Attachment
3) provides for trees lost through tree removal applications and in
development to be compensated with local native tree species at varying ratios
at a cost of approximately $110 per tree to the resident or applicant for
development sites (the exact figure per tree varies – feedback from
Sutherland Shire Council). The ratios (number of replacement tree per removed
tree) within the policy are as follows:
· 4
to 1 for approvals to remove trees on private land,
· 5
to 1 for approvals to remove trees on public land
· 5
to 1 replacement tree planting for illegal removal.
Tree replacement to compensate
for tree loss on development sites is managed or facilitated through:
· Incorporating
compensation requirements in the planning framework
· Development of a
Voluntary Planning Agreement pro-forma for offsite compensatory planting.
· Require
replacement planting when trees are removed with consent at a rate of 5:1 onto
public land.
The compensatory tree
policy is funded via tree removal approvals and development applications and in
part through revenue from illegal tree removal prosecutions.
Trees for compensatory plantings
come from a community nursery operated by Sutherland Shire Council that relies
in part on volunteers from their community. Trees are planted by Council staff
where trees can be looked after by community members who volunteer to look
after the trees.
A similar model and policy in
Shoalhaven requires considerably more detail beyond that required for this
current report. However, producing a policy of this nature aligns with Part 2
of MIN18.733 from the Ordinary Meeting of 25 September 2018 – develop a
draft policy on “compensatory tree planting” following the legal
removal of trees in our city as previously mentioned and will be reported at a
later date.
Community Engagement
The community via CCBs and
individual residents has already contacted Council to express concern over the
loss of trees within urban areas of the City.
Should a model like
Sutherland’s be pursued, the community would need to be consulted further
to see whether there is support for an approach of this nature.
Policy Implications
Changing how Council manages the
urban tree canopy in the City would require changes to a number of documents
such as the current Shoalhaven DCP 2014 Chapter G4 (Tree and Vegetation
Management) and internal processes such as consideration of trees during
Council works and projects.
Financial Implications
Currently the economic value of
trees is not considered in existing policies, so Shoalhaven is currently losing
natural capitalTrees are not currently treated as an asset, so the cost of tree
loss to the community is currently unknown.There are likely to be costs
associated with implementing any changes to policies including staff time to
assess additional applications and would need to be the subject of a further
report to Council should it be resolved to investigate a policy based on the
Sutherland model.
Risk Implications
Should Council decide to not do
anything, the existing urban canopy will continue to be undervalued and the
urban tree canopy will continue to decline.
Other risks of not protecting
and renewing our urban tree canopy include negatively impacting on human health
and not capitalising on the social and economic benefits of the urban tree
canopy.
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SA18.282 Sustainability
Program Update
HPERM Ref: D18/376211
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Sustainability
Advantage - SCC Strategic Review Report Final 191118 - November 2018 ⇩
Purpose / Summary
Update the Committee on the
progress of the Sustainability Advantage Program, the appointment of the
Sustainability Coordinator, and the outcome of the initial Strategic Review of
Council’s Sustainability Program.
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Recommendation
(Item to be determined under delegated authority)
That Council:
1. Accept the
report for information.
2. Endorse
the General Manager reviewing the Sustainability
Coordinator position and the need for a full-time position (currently only 2
days per week) to enable effective coordination and delivery of
sustainability programs across all areas of Council (Job No. 15920) and that
funding is sourced from existing salary budgets.
3. Note
that a Sustainability Planning Workshop (Management Diagnostic) across
Council’s senior management will be arranged to identify the key
issues, actions and priorities the organisation needs to progress for a
coordinated sustainability program and that a further report will be provided
to Council following the workshop.
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Options
4. Adopt the
recommendation.
Implications: Will lead to improved integration and
coordination on sustainability across the Council organisation and costs will
be met from existing budgets.
5. Adopt an
alternative recommendation
Implications: Depending on the alternative this
could have a range of implications. Not resourcing a full-time dedicated
officer to coordinate sustainability across the organisation will leave Council
in its current position of only being able to coordinate this workload at 14hrs
a week. This will result in slower uptake and limit capacity for coordination
across Council.
The Management Diagnostic workshop is run, at no cost to
Council, by NSW Office of Environment’s Senior Project Officer for
Sustainable Advantage Program and aims to identify key issues, actions and
priorities that an organisation needs to progress their sustainability program.
Not supporting this workshop will result in Council needing to undertake this
work, possibly at its own cost.
Background
The Sustainability Advantage
Program is coordinated through the NSW Office of Environment & Heritage
(OEH) and is assisting Local Governments, non-government organisations (NGOs)
and businesses across New South Wales to achieve increased competitiveness and
improved bottom lines through resource efficiency, staff engagement and
sustainable business planning.
‘Sustainability
Advantage’ has been running for over a decade, and now has participation
from over 500 organisations, providing a broad support network for
organisations to strategically plan and work effectively to achieve sustainable
resource management and improved environmental outcomes.
The former Sustainable Futures
Committee resolved on 22 January 2018 (SF18.1) to participate in the NSW
Government’s Sustainability Advantage Program and consequently Council
signed up as a partner in February 2018.
Progress on Actions
In May
2018, Council engaged a consultant through OEH to help identify and prioritise
initial actions through a strategic review of Council’s Sustainability
Program. The consultant initially conducted a website review, followed by
interviews with relevant Council personnel from Environmental Services,
Shoalhaven Water, Waste Services, Supply Chain, Traffic & Transport and Integrated
Planning & Reporting areas. The purpose of these interviews was to gain
information and insight into Council’s project evaluation process, and to
measure the level of focus given to sustainability throughout the organisation.
In
September 2018, Council appointed a Sustainability Coordinator (2 days per
week), reporting to the Environmental Services Manager. The roles and
responsibilities of the Sustainability Coordinator include:
· Develop
and implement environmental sustainability plans, policies and procedures in
consultation with Council’s Planning Environment & Development Group,
Councillors and Council Staff
· Manage
the planning, preparation and implementation of approved environmental
initiatives to address issues such as energy, emissions, water, biodiversity
and waste.
· Provide
timely strategic advice for Council management and relevant committees to
facilitate informed decision making on environmental management issues.
· Develop
and coordinate applications for funding, rebates and grants for environmental
sustainability initiatives.
· Facilitate
the development and maintenance of partnerships that support sustainability
initiatives, including the Sustainability Advantage Program.
· Represent
Council at environmental forums and meetings and establish positive working
relationships with other Councils, State and Federal Government agencies and
authorities, NGO’s, consultants and contractors relating to environmental
issues.
The Sustainability Coordinator will work closely with OEH
representatives, consultants, Councillors, and Council staff on
‘Sustainability Advantage’ and has already made progress by being
the catalyst in the delivery of the Consultants’ Strategic Review (see Attachment
1) that was completed and provided to
Council by the OEH Consultant on 6 November 2018.
The Strategic Review presents analysis of Council’s
current approach to sustainability in project planning, development and
implementation, and provides subsequent recommendations to improve the focus of
sustainability across the organisation.
Strategic Review – Key
Findings
Some
of the key findings of the Strategic Review include:
· Definition
- Council does not have a clear documented definition for Sustainability.
· Support
- The commitment for Council’s sustainability programs currently lacks
top-down support.
· Approach
- The current sustainability projects lack a clear direction and fail to
identify achievable goals, targets, KPIs and demonstrate a substantial lack of
coordinated integration across council departments.
· Drivers
- Key drivers for Council-supported sustainability are cost and legislation.
· Communication
- Council has demonstrated poor internal communication and engagement in
relation to sustainability.
The
key recommendations of the Strategic Review are as follows:
· The
current definition of sustainability be reviewed and expanded to better reflect
global sustainable development priorities (e.g. the United Nations’
Sustainable Development Goals).
· A
cross-disciplinary sustainable development planning workshop be held to
identify and agree on a sustainability vision and goals for Council.
· A
business case be developed to demonstrate the links between local community
priorities (as documented in the CSP) and broader sustainable development goals
and targets.
· A
Sustainable Development Policy or Commitment Statement be developed and
endorsed by elected representatives and top management that reflects the
requirements of the Local Government Act (and recognises the CSP priority
themes).
· A
Sustainability Communications Strategy be developed for internal staff and
Councillors.
· A
Sustainable Development Strategy be prepared that links to community priorities
(documented in the CSP) and identifies roles, responsibilities and
accountabilities for implementation across Council.
· The
Sustainable Development Strategy include evaluation and reporting requirements
linked to the Integrated Planning and Reporting Framework.
· A
sustainable procurement framework be developed that integrates social and
environmental ratings for suppliers and informs purchasing and contract
decision-making.
· Budgets
be allocated for priority sustainable development areas as identified by the
community and linked to State, national and global goals and targets.
· The
Sustainability Coordinator’s role be revised and expanded beyond the
current two day a week role to also include integration of a diverse range of
Council sustainability projects relating to the CSP priority areas with
sustainable development strategies, goals, targets and indicators to accurately
measure progress across the four priority themes.
The
Strategic Review suggests progressing from this analysis into developing action
plans and to deliver a cross-Council planning workshop (Management Diagnostic)
to better define sustainability, establish a sustainability vision and goals,
then to follow with an implementation strategy. The Project Officer from OEH
assists Council’s Sustainability Officer in progressing this workshop.
Management
Diagnostic Workshop
The Management Diagnostic is
essentially a workshop that is provided by group analysis completed by senior
managers within Council that identifies key issues, actions and priorities an
organisation needs to progress their sustainability program. This usually works
best when everyone is in the same room and takes approximately 90 minutes to
complete and consists of a series of strategic questions grouped around the
following key business systems:
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BUSINESS SYSTEM
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EXAMPLE QUESTION
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Leadership and
management systems
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‘We
have a written policy or statement that describes what sustainability means
for our business’
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Operations
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‘Data
is collected and reported on regularly to measure our performance against our
targets.’
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Customer needs
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‘We
have a good understanding of what our customers and community want from us as
a sustainable business.’
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Human resources
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‘Staff
have a good understanding of how they can support our sustainability
priorities and goals.’
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Procurement and logistics
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‘We
give preference to suppliers that provide environmentally sustainable
alternatives.’
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Environmental risk and
responsibility
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‘We
have a range of policies, procedures and programs in place to ensure we
comply with all relevant environmental regulatory requirements.’
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The results from the workshops
will lead to management actions to support driving the Sustainable Advantage
Program through the management team of the organisation from the top down and
provide the basis for the preparation of a corporate Sustainability Policy
covering the three pillars of social, economic and environmental performance.
It is proposed that Council proceed to hold a Sustainability
Planning Workshop (Management Diagnostic) across Councils senior management to
identify the key issues, actions and priorities the organisation needs to
progress a coordinated sustainability program.
Community Engagement
There will be opportunity for community engagement through
Council staff and stakeholder consultation and a variety of community forums to
assist in strategic decision making, the identification of priorities for
future sustainable planning, development and implementation.
Financial Implications
The financial implications of
adopting the above recommendations would potentially create numerous
opportunities for Council to save money across the organisation.
However, resourcing the
Sustainability Officer Position to a full-time position will require allocation
of additional budget to the Environmental Services Section (Job number 15920)
to the value of $27,943 to the end of this financial year and $59,000 yearly
plus CPI.
Risk Implications
Failure to introduce a
coordinated focus on sustainability runs the risk of missing out on potential
economic savings for the organisation, reducing the Council’s global
footprint and demonstrating corporate leadership to our community.
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Strategy and
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Strategy and
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SA18.283 Natural
Resources and Floodplain Management Committees Reinstatement - Structure,
Governance and Resourcing
HPERM Ref: D18/394535
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Government
Agency feedback ⇩
Purpose / Summary
Provide information on the
governance, resourcing and legislative implications related the reinstatement
of following four (4) Natural Resources & Floodplain Management Committees
(NR&FMC):
1. Southern Natural
Resources & Floodplain Management Committee
2. Central Natural
Resources & Floodplain Management Committee
3. Northern Natural
Resources & Floodplain Management Committee
4. Shoalhaven Heads Estuary
Taskforce
and suggest an alternate model.
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Recommendation
(Item to be determined under delegated authority)
That:
1. Council
establishes the following four Advisory Groups:
a. Southern
Coastal, Estuary & Floodplain Management Group
b. Central
Coastal, Estuary & Floodplain Management Group
c. Northern
Coastal, Estuary & Floodplain Management Group
d. Shoalhaven
Heads Estuary Taskforce
2. Council
adopt the Purpose, membership and quorum for each of these advisory Groups as
detailed in the report;
3. Council:
a. Establishes
a Citywide Coastal, Estuary & Floodplain Management Committee, which
includes membership from the necessary Government Agencies and from each of
the three CE&FM advisory groups, with membership, Purpose and quorum as
detailed in the report; OR
b. That
Councillors, staff and government agencies meet as required in a less formal
structure to discuss key documents, including studies, plans and strategies
as they evolve. If this is the preferred option then government agencies
would also be invited to attend the localised Advisory Group meetings as
“optional members”. In this option the roles/Purpose of the
Citywide committee would be incorporated into the Development &
Environment Committee under delegation.
4. Expressions
of Interest be called for community membership of each of the three advisory
Groups and the Chair of each Group be involved in the selection process and
report to council to make appointments.
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Options
1. As per the
recommendation
Implications: Having the one overarching Coastal,
Estuary & Floodplain Management Committee for the City would provide an
advisory body that is able to guide the floodplain, estuary and coastal
management plans, polices and grant funded projects across Shoalhaven in a
consistent and formalised manner; however it does create an additional level of
committees. It may assist State and Federal government agencies in having
capacity to service the one committee. Alternatively if Council chose option 3
B government agencies could be invited to the Advisory Group meetings and only
attend when critical matters are on the agenda. Either way, Council needs to
satisfy the expectations required in the NSW Flood Development Manual and the
Coastal Management Act 2016 which both require Councils to have formalised
mechanisms for stakeholder engagement for both Flood Risk Management Plans and
Coastal Management Programs. Geographic advisory Groups will have input into
policy and program development and be a key means of local community
engagement.
2. Proceed to
reinstate the four Natural Resources & Floodplain Management Committees
only.
Implications: Having four geographically distinct
committees to provide advice on natural resources management matters may not
provide the broader strategic guidance on citywide plans, policy and projects,
such as the open coast coastal management program.
Many State government agencies have informed Council that
they potentially do not have the capacity to service four (4) committees. This
would mean that these committees would not have consistent agency
representation, which is crucial in providing timely legislative and planning
advice, regarding floodplain, estuary and coastal management.
3. Alternative
recommendation
Implications: This will depend on the recommendation
Background
At the Ordinary Meeting of 16
October 2018, Council (MIN18.828) resolved the following in relation to the
Shoalhaven Natural Resources & Floodplain Management Committee:
That Council reinstate the
following committees pursuant to Section 355 & Section 377 of the Local
Government Act:
1. Southern
Natural Resources & Floodplain Management Committee with the following
membership:
a. Chairperson
- Clr White
b. All
Councillors
c. 4
Community representatives
2. Central
Natural Resources & Floodplain Management Committee with the following
membership:
a. Chairperson
- Clr Proudfoot
b. All
Councillors
c. 4
Community representatives
3. Northern
Natural Resources & Floodplain Management Committee with the following
membership:
a. Chairperson
– Clr Wells
b. All
Councillors
c. 4
Community representatives
4. Shoalhaven
Heads Estuary Taskforce with the purpose and quorum as outlined in the report
and the following membership:
a. Chairperson
– Clr Pakes
b. All
Councillors
c. Community
and organisational members as outlined in the report.
Regarding Part 4 of this
resolution, the report to Council dated 25 September 2018 noted the community
and organisational members of the Shoalhaven Heads Estuary Taskforce as
follows:
Community Representatives - State
Member Gareth Ward MP or Nominee; Jessica Zealand, Mike James; Phil Guy; David
Lamb; Craig Peters; Gerald Groom; Stephen Short; Carole Cassidy; Rob Russell.
Organisational
Representatives - Bob Williamson & Barry/Brian Allen (Greenwell Point
CCB); Robyn Flack (Shoalhaven Heads Community Forum).
Shoalhaven Natural Resources
& Floodplain Management Committee - Role
The now disbanded Shoalhaven
Natural Resources & Floodplain Management Committee (NR&FMC) was
established as an Advisory Committee under Sections 355 and 377 of the Local
Government Act 1993, to foster and promote sustainable management of the
Shoalhaven’s natural resources, including floodplains, coast and
estuaries.
The roles of the Shoalhaven
NR&FMC were as follows.
1. Provide overall guidance
for the management of natural resource management including floodplain
management, estuary management and coastal zone management in accordance with
Federal, State and Local Government Policy and Legislative instruments;
2. Advise Council on natural
resource management including floodplain management, estuary management and
coastal zone management matters;
3. Formulate agreed vision,
goals, objectives, and targets sought from the Natural Resource Management
Plans;
4. To facilitate the
preparation of Natural Resources Management Plans;
5. Provides input into the
identification of management options for Natural Resources Management Plans;
6. Facilitate
broad community consultation;
7. Monitor
State and Federal Government natural resource management direction and advise
Council on appropriate response;
8. Monitor
advances in knowledge and science of natural resource management issues (such
as sea level rise and climate change) and integrate this knowledge in new
Natural Resource Management Plans as well as in the review of existing Plans;
and
9. Make recommendations
for Council consideration.
Legislative Requirements
Under the NSW Coastal Management Act 2016 and the NSW Flood
Development Manual (FDM) 2005, Council has a requirement to undertake community
engagement for The Floodplain Risk Management Process and the development of
Coastal Management Programs.
As part of the NSW FDM 2005, the formation of a Flood Risk
Management Committee (FRMC) is described in numerous sections of the manual and
is identified as the first formal step in the flood risk management process.
Section 1 of the FDM repeatedly refers to the FRMC and it appears in Figure 2.1
of the Floodplain Risk Management Process.
Council is also required to demonstrate compliance with the
mandatory provisions within the Coastal Management Act 2016 and Coastal Manual
(Part A) – one of which is the requirement to undertake community
engagement during the preparation of a coastal management program.
Council also needs to consider addressing the intended purpose
of stakeholder input and feedback, such as those described in the Floodplain
Development Manual and the implementation of the Shoalhaven Coastal Zone
Management Plan and development of future Coastal Management Program under the
Act.
Feedback from State Government Agencies
The key consideration for Council in relation to the decision
to disband the Shoalhaven NR&FMC and create three geographically distinct
NR&FMCs and the Shoalhaven Heads Estuary Taskforce (SHET) is the ability of
agencies to resource the additional committees and have regular representation
at the meetings.
Advice was sought from key NSW Government Agencies (that
provided representatives to the Shoalhaven NR&FMC) on their ability to
resource multiple committees, and a summary of the responses is provided in
Attachment 1.
NR&FMC Structure – Positives/Negatives
Over the next 12 months Council will be preparing a Coastal
Management Program for the open coast and St Georges Basin and Lake Conjola, as
per the NSW Coastal Management Manual (Part A). Ongoing community engagement
and feedback on the progress of the program will be important, via the initial
scoping study and then the development and progress of the program.
One of the best mechanisms for seeking ongoing feedback and
engagement is via a Citywide NR&FM Committee, where community members,
Councillors, Council staff and Government agencies can provide ongoing
feedback, advice and guidance on the direction of the coastal management
program in a coordinated way across the City.
Establishing four committees as resolved will result in:
· Duplication
of reporting of the city-wide programs.
· Reduced
ability to deal with broader scale regional flooding, coastal and estuary
management issues in a coordinate way.
· Reduced
representation from state government agencies
· Reduced
ability to have in-time advice and guidance from state government agencies on
flood, coastal and estuary management.
· More
focus and local knowledge on localised issues.
Establishing three geographic based local Advisory Groups
(leaving SHET as is) and having a Citywide Committee will enable:
· An
overarching coordinated approach across the City;
· The
ability to keep government agency involvement
· A
structure to facilitate good community engagement and input at a local level.
If Council chooses not to have a formalised Citywide committee
and opts for a less formal meeting with government agencies as required (as
suggested at the Councillor Briefing on Thursday 29 November) then Council will
need to clearly record the opinions expressed by government agencies at those
meetings.
Community Engagement
Following the 25 September 2018
Council resolution to disband the Shoalhaven Natural Resources & Floodplain
Committee, Council received 201 separate written objections to the loss of this
committee. The objective of the Shoalhaven NR&FMC was to foster sustainable
management of Shoalhaven’s natural resources including floodplains, coast
and estuaries.
The Shoalhaven NR&FMC had a
maximum of 15 community members across a broad ranging representation of the
community, with industry, Aboriginal and other community interest groups
represented.
The value of having a single
citywide CE&FMC, plus smaller geographical (north, central and southern)
Advisory Groups is as follows:
· Ensures
a Citywide approach but with local area engagement;
· Integrates
community, Local and State government expectations and objectives into flood,
coast and estuary plans that are commensurate with current policy and
legislation.
· Provide
a forum for local community participation in coastal, estuary and floodplain
management planning, project development and prioritisation
· Provide
a forum where by the community can raise issues and concerns with Council and
State Government Agencies, on natural resource management across the City.
However, it was also raised at the Councillor Briefing that
allowing more localised decisions rather than imposing “citywide”
views could be more productive and acceptable to local communities.
Policy Implications
The NSW Flood Development Manual
and the Coastal Management Act 2016 both require Councils to have formalised
mechanisms for stakeholder engagement for both Flood Risk Management Plans and
Coastal Management Programs. There are no legislative requirements for how
these engagement frameworks should be structured and this is left to individual
Councils and their community to decide.
Financial Implications
The financial staff resourcing
cost to Council for four separate committees, having two meetings per year, is
approximately $40,000 per annum; as opposed to a cost of $10,000 for the staff
resourcing cost of having a single committee with two meetings per year.
Risk Implications
The main risk identified in
separating the Shoalhaven NR&FMC into three separate geographical NR&FM
Committees plus SHET (which has a different charter) is the loss of broader
scale strategic planning and engagement of larger flood and coastal plans and
projects; as well as the loss of state government agency representation across
all NR&FM Committees.
Proposed Committee and Advisory
Group structure as Recommended:
If Council
supports the alternate model proposed and recommended it will essentially
retain SHET reporting direct to Council with three geographic advisory
committees and an overarching Citywide committee as follows:
A.
Citywide Coastal, Estuary & Floodplain Management Committee
Objective:
· To
foster sustainable management of the City’s coast, estuaries, lakes and
floodplains.
Purpose:
1. Provide overall guidance
for effective floodplain management, estuary management and coastal zone
management in accordance with Federal, State and Local Government Policy and
Legislative instruments;
2. Advise Council on
floodplain management, estuary management and coastal zone management matters;
3. Formulate agreed vision,
goals, objectives, and targets sought from the various Management Plans;
4. To facilitate the
preparation of Management Plans in accordance with council Policy and State
Government manuals;
5. Facilitate
broad community consultation and engagement with key stakeholders through the
four area Advisory Groups.;
6. Monitor
State and Federal Government legislation and management direction and advise
Council on appropriate response;
7. Monitor
advances in knowledge and science of broader natural resource management issues
(such as sea level rise and climate change) that may impact on coastal, estuary
and floodplain management, and integrate this knowledge in new or amended
Management Plans as necessary; and
8. Make appropriate
recommendations for Council consideration
Membership:
· All
Councillors;
· General
Manager (or their representative);
· Three
community representatives from each of the Northern, Central and Southern
Advisory Groups and one community representative from SHET = Total 10.
· Government
Agency representatives:
o OEH
o DPI
Fisheries
o Crown
Lands
o Local
Land Services
o NSW
Office of Water
o Roads
& Maritime Services
o Jervis
Bay Marine Parks Authority
o SES
o National
Parks and Wildlife Service
o Jerrinja
LALC
o Ulladulla
LALC
o Nowra
LALC
Quorum:
· Five,
provided at least one Councillor, one Government agency representative and one
community representative.
Chair:
· to
be elected by committee
Meeting Frequency:
· Twice per annum or
on an as needs basis
NOTE: Should Council not
support the Citywide committee structure then the roles / Purpose above could
be altered and included as functions of the Development & Environment
committee under delegation.
B. Southern
Coastal, Estuary & Floodplain Management Group
Objective:
· To
advise and recommend to the Citywide committee on sustainable management of the
coast, estuaries, lakes and floodplains within the areas from Bendalong south
to Durras North.
Purpose:
1. Provide input for
effective floodplain management, estuary management and coastal zone management
in accordance with Federal, State and Local Government Policy and Legislative
instruments;
2. To provide input
in the preparation of various Management Plans relevant to its area;
3. To receive
information from the Citywide committee on relevant State and Federal
Government legislation and other information; and
4. Make appropriate
recommendations to the Citywide committee for consideration
Membership:
· All
Councillors;
· General
Manager (or their representative);
· Four
community representatives
Quorum:
· Three,
provided at least one Councillor, and one community representative.
Chair:
· 2018/19
- Chairperson - Clr White
Meeting Frequency:
· Twice
per annum or on an as needs basis.
C. Central Coastal,
Estuary & Floodplain Management Group
Objective:
· To
advise and recommend to the Citywide committee on sustainable management of the
coast, estuaries, lakes and floodplains within the areas from Callala Bay south
to Berrara.
Purpose:
1. Provide input for
effective floodplain management, estuary management and coastal zone management
in accordance with Federal, State and Local Government Policy and Legislative
instruments;
2. To provide input
in the preparation of various Management Plans relevant to its area;
3. To receive
information from the Citywide committee on relevant State and Federal
Government legislation and other information; and
4. Make appropriate
recommendations to the Citywide committee for consideration
Membership:
· All
Councillors;
· General
Manager (or their representative);
· Four
community representatives
Quorum:
· Three,
provided at least one Councillor, and one community representative.
Chair:
· 2018/19
- Chairperson - Clr Proudfoot
Meeting Frequency:
· Twice
per annum or on an as needs basis.
D. Northern
Coastal, Estuary & Floodplain Management Group
Objective:
· To
advise and recommend to the Citywide committee on sustainable management of the
coast, estuaries, lakes and floodplains within the areas from Shoalhaven Heads
south to Currarong.
Purpose:
1. Provide input for
effective floodplain management, estuary management and coastal zone management
in accordance with Federal, State and Local Government Policy and Legislative
instruments;
2. To provide input
in the preparation of various Management Plans relevant to its area;
3. To receive
information from the Citywide committee on relevant State and Federal
Government legislation and other information; and
4. Make appropriate
recommendations to the Citywide committee for consideration
Membership:
· All
Councillors;
· General
Manager (or their representative);
· Four
community representatives;
Quorum:
· Three,
provided at least one Councillor, and one community representative.
Chair:
· 2018/19
- Chairperson - Clr Wells
Meeting Frequency:
· Twice
per annum or on an as needs basis.
E. Shoalhaven
Heads Estuary Taskforce
Purpose:
1. Examine options for pursuing a
partial or complete opening of Shoalhaven Heads
2. Review Councils current Entrance and
Estuary Management Plans for Shoalhaven Heads
3. Report directly
to Council
Membership:
· All
Councillors;
· Community
Representatives - State Member Gareth Ward MP or Nominee; Jessica Zealand,
Mike James; Phil Guy; David Lamb; Craig Peters; Gerald Groom; Stephen Short;
Carole Cassidy; Rob Russell.
· Organisational
Representatives - Bob Williamson & Barry/Brian Allen (Greenwell Point
CCB); Robyn Flack (Shoalhaven Heads Community Forum).
Quorum:
· Three
(3): One (1) Councillor and Two (2) Community Members
Chair:
· 2018/19
- Chairperson - Clr Pakes
Meeting Frequency:
· Twice
per annum or on an as needs basis.
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Strategy and
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Strategy and
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SA18.284 Solar
Saver Program
HPERM Ref: D18/406932
Group: Shoalhaven
Water Group
Attachments: 1. Report
Attachment - Solar $aver Special Charge Scheme Guide ⇩
Purpose / Summary
At the Ordinary Council meeting
of 13 November 2018, it was resolved (MIN18.836) to undertake investigations
into the Darebin City Council Solar Savers scheme and report back to Council
how such a model could be offered in the Shoalhaven.
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Recommendation (Item to be determined
under delegated authority)
That Council receive the report
on the Solar Saver Program for information only.
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Options
1. The report be received for
information.
Implications: No further
investigation of a similar scheme for Shoalhaven City Council will be
undertaken.
2. Council request that further
investigation be undertaken into alternative schemes.
Implications: Investigation
of alternative schemes will be undertaken.
Background
In 2014, Darebin City Council in
Victoria established that a Special Charge Scheme (SCS) could be used to
install solar photovoltaic (PV) systems on ratepayers’ homes. Council
offered the service to low-income households who repay the cost of the system
over 10 years – interest free. This was the first time in Australia a
local government has used a SCS for an environmental program –
specifically to install solar PV installation.
Darebin Solar Saver program was
trialled in 2013-2015 and delivered again in 2015-17. The scheme has been
expanded for 2017-2019 with an estimated 2000 participants benefiting from the
$10M program. Under the program, Council pays the upfront cost for a solar
system and the ratepayer pays it off over ten years, interest free.
Furthermore, Council facilitates access to suppliers and installers, quality
panels and inverters and extended warranties through the establishment of a
tender panel.
In 2017, 292 pensioners
installed 545 kilowatts (kW) of PV. The average solar system size was 1.87 kW
and the average repayment is $290 per year, whilst it is estimated that the
average household will save $90 - $120 per year on electricity costs above the
rates charge. The Solar Saver program is equivalent to reducing greenhouse gas
emissions by 3.2 tonnes per year per household. The Solar Saver program is a
win-win scenario for pensioners and the environment. For further details on the
scheme, please see Attachment 1 titled “Solar $aver – Special
Charge Scheme in Victoria, A how to guide for local government”.
According to Section 163 of the
Victorian Local Government Act 1989, Councils can establish a SCS to
recover the costs associated with works or programs. Typically, Councils would
introduce a SCS for an infrastructure project, such as drainage or footpaths.
In NSW, the establishment of a
Special Charge Scheme is not available under the provisions of the NSW Local
Government Act 1993. There are no similar mechanisms under the NSW LGA 1993
to enable a similar program of repayments via rates notices.
In the Integrated Strategic
Plan, ‘Theme 2 Sustainable, liveable environments’ indicates that
“sustainable / renewable energy” is one of the issues identified as
important to the community. Potentially, renewable energy measures could fit
under the third priority for this theme (‘Protect and showcase the
natural environment’) but they are not part of the Delivery Program goals
or Operational Plan actions, except for Shoalhaven Water specifically.
Because a specific program isn’t identified, the
interest-free loan could, as an alternative, be considered a financial
assistance measure (s356), provided it is for the purpose of exercising
Council’s functions. s356 doesn’t exclude private gain for
recipients [356(2)] but the measure needs to be placed on public notice. In
this case, rather than repayments being part of a special charge on the rates
notice, successful applicants could enter a repayment arrangement with Council
and they would become debtors. If Council is willing to go down this path, then
there is the issue of the handling of debtor default to be resolved.
Policy Implications
At Shoalhaven Council’s
Ordinary Meeting of 13 November 2018, Council resolved to prepare a Sustainable
Energy Policy. Apart from tackling Council’s corporate energy challenges,
there may be scope in the policy to address community renewable energy demands.
Financial Implications
The cost to establish a Solar
Saver Program in Shoalhaven City Council is the opportunity cost associated
with the upfront funding of the scheme, when there are competing capital works
priorities, together with deferred repayments and the costs of establishing
tender panels and administering the scheme. Assuming a program comparable to
Darebin City Council’s trial involving 300 pensioner residential
ratepayers, an upfront cost for supply and installation of solar panels is
estimated at $1.5M. The opportunity cost associated with interest-free
repayment of this amount over 10 years is roughly $470K. The Solar Rates
Business Case prepared for the Eastern Alliance for Greenhouse Action indicates
that the Council administrative requirement is 0.65 full-time equivalent (FTE)
and the program requirement is 3 FTE.
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Strategy and
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Strategy and
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SA18.285 Sustainable
Energy Initiatives
HPERM Ref: D18/410635
Group: Shoalhaven
Water Group
Attachments: 1. Energy
Matters Executive Summary (under separate cover) ⇨
Purpose / Summary
In response to a Resolution
received from the Ordinary Council Meeting held on 13 November 2018, Group
Directors were asked to prepare a report for a future Strategy and Assets
Committee meeting as to what each department has pursued or is currently
pursuing in the sustainable energy space.
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Recommendation (Item to be determined
under delegated authority)
That the Committee receive the
Sustainable Energy Initiatives report for information.
|
Options
1. As per the recommendation.
Implications: The Council is informed of the
current status of the relevant projects.
2. Request further information.
Implications: Staff can provide further detail on
any Council request.
Background
A number of areas of Council
have been pursuing sustainable energy initiatives throughout 2018 to ensure
energy efficient operations and to prevent excessive energy charges. Two
part-time staff have been engaged within the Shoalhaven Water Group throughout
2018 to oversee energy management, both within Shoalwater and more broadly
across Council.
2018 Sustainable Energy Initiatives
Callala Solar Farm
Development of the business case
for a 5MW solar farm at Callala Wastewater Treatment Plant was completed mid-2018
by consultants 100% Renewables and indicated that the risk level in the project
due to market uncertainties was high. Much of the uncertainty was surrounding
future energy price forecasts, Council’s retail electricity contract
post-2020 and grid/network connections and charges. Discussions with other
Councils that are constructing solar farms is continuing.
Solar PV on Council Assets
– Berry WWTP/Bamarang WTP
An RFQ is currently out on
Tender Panel for the installation of 25kW solar PV arrays on both Berry
Wastewater Treatment Plant and Bamarang Water Treatment Plant. A battery
storage option is included at Berry WWTP to provide a better energy supply for
its particular “peaky” power consumption profile.
Planet Footprint –
GHG/SoE/GDs reporting
During 2018, Shoalwater has
coordinated the various sections across Council in an attempt to streamline and
improve outcomes from our Planet Footprint subscription. This included enacting
changes to Performance Reporting to ensure it is more meaningful to sections,
discussions with staff about energy and emissions reporting requirements, as
well as dealing with issues around data quality and accounts payable. PF
recently has a new dashboard platform with greater flexibility for staff to
interrogate data and reporting for improved energy management.
EV Charging Stations on
Public Land Policy
A Working Group composed of
representatives from Strategic Planning, Enviro Services and Shoalwater drafted
the external policy titled ‘EV Charging Stations on Public Land’
which is now approved for public exhibition. An increase in the installation of
EV charging stations by third parties is expected in 2019 in line with new
fully EV cars coming on the market in Australia.
Social Access Solar Garden
– Repower Shoalhaven
Throughout much of 2018, SCC has
been a partner in the Social Access Solar Garden feasibility study. The project
has a number of partners, including Repower Shoalhaven, Community Power Agency
and UTS. Council’s role was to source a suitable site for a 4MW solar
farm and the North Nowra disused tip site was selected. The findings of the
study concluded that a solar farm was a viable and feasible option for the
site, which is now being pursued by Repower Shoalhaven.
Cities Power Partnership
(CPP) – Pledges
SCC has been a member of the CPP
since mid-2017 when it signed up to implement 5 pledges across each Group. The
CPP progress reports every 6 months on the pledges. They also run webinars on
topical climate and energy policy issues for members. Shoalhaven coordinated
the NSW South-east Buddies Group under the CPP framework, which won the
national Knowledge Sharing Award at the CPP Summit in Oct 2018.
General Supply of Electricity
– Contract
SCC’s current contracts
for the supply of electricity for Council assets and streetlighting expire on
31 Dec 2019. At a current annual cost of over $6M, the forecast estimate is for
an increase in the cost of electricity by 10-15% in 2020. Negotiations for the
new electricity contracts will commence in early 2019 and involve a number of
key Council staff including Procurement.
LED Streetlighting Upgrade
SCC pays electricity and service
charges for around 10,500 streetlights throughout the LGA. Endeavour Energy own
and manage the streetlighting infrastructure and currently spot replace damaged
luminaires with LED lights for improved energy savings. A number of Councils
have completed an accelerated bulk LED lamp replacement for their
streetlighting. SCC has liaised with Endeavour Energy to do this at a capital
cost of $2M and a payback of around 7 years. OEH has recently announced funding
to assist Councils with a portion of the cost to upgrade to LED streetlights
although funding criteria have not yet been announced.
Solar PV on Council Assets
– SEC, SRG & Nowra Library
During 2018, Shoalwater prepared
the business cases for the installation of solar panels on a number of suitable
Council assets, including the SEC, Shoalhaven Regional Gallery and the Nowra
Library. These sites were highly suitable for solar power generation and onsite
consumption with their hours and days of operation and large roof space. The
initial proposal to enter into a Power Purchase Agreement (PPA) under a LGP
Vendor Panel was rejected due to its comparatively high finance rate. With a
further push for the ‘solarization’ of Council assets, other
funding models are being analysed for the installation of solar arrays on these
buildings which involve a range of relevant Council staff.
Sustainable Energy Policy
– development
During the latter part of 2018,
Shoalwater staff were involved in the preparation of a Sustainable Energy
Policy which was submitted to Council a number of times for approval. The
latest resolution (MIN18.902) is for Council staff to formulate a draft
Sustainable Energy Policy for the February 2019 Strategy and Assets Committee.
Shoalwater will take a lead role in the development of this Policy during 2019.
Flow Power Retail Electricity
Shoalhaven Water have been in
discussion with Flow Power to identify opportunities for the future purchase of
wholesale electricity direct from the energy market. Interval data has recently
been shared for Burrier Pump Station and is awaiting analysis.
Open Energi – Demand
Management
Shoalhaven Water have liaised
with Open Energi since May 2018 and most recently proposed to commence a
detailed feasibility study for Vincentia and Ulladulla Wastewater Treatment
Plants.
LED Lighting Installation
Sussex Inlet Aquatic Centre
Shoalhaven Swim & Fitness
has focussed on the replacement of pool hall lighting throughout
Council’s year-round swim & fitness facilities. In November 2018
works were completed at the Sussex Inlet Aquatic Centre to install more energy
efficient LED lights.
Milton Water Treatment Plant
Micro Hydro Power
Milton Water Treatment Plant has
a 100kW micro hydro generator which has had commissioning issues since
construction in 2014. The water for the plant comes from Porters Creek Dam.
This project will work with the operations team to verify the impact of the
electricity consumption and subsequent cost of electricity at the treatment
plant. The hydro plant is now ready to resume testing once Porters Creek dam
water levels rise.
Solar Energy Installation Bay
& Basin Leisure Centre
Shoalhaven Swim & Fitness
commenced solar hot water heating and solar energy harnessing in 2004. In 2011
a major installation of PV panels took place to generate electricity to use at
the Centre. Energy needs continue to be assessed and additional units can be
installed dependent upon demand.
Solar Panel Installation
– Cremators
Capital funds are currently not
available for solar installation. Local government loan programs may offer a
solution. A capital bid for loan funds to install a solar system in 2019/20
will be initiated once quotations have been updated.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.286 Report
- REMS Stage 1B - Review of Environmental Factors Addendum - Bomaderry to
Nowra Transfer Main - Drilling Mud Management
HPERM Ref: D18/363647
Group: Shoalhaven
Water Group
Section: Shoalwater
Operations & Maintenance
Attachments: 1. REMS
1B - REF Addendum (under separate cover) ⇨
Purpose / Summary
The purpose of this report is to inform
Council of the Review of Environmental Factors, (REF) Addendum, REMS 1B
Transfer Main from Bomaderry to Nowra, Drilling Mud Management (September
2018).
This REF
Addendum specifically addresses the management of horizontal directional
drilling (HDD) muds and outlines the mitigation measures to adequately manage
environmental risks and satisfy legislative requirements for the material to be
beneficially reused.
|
Recommendation
(Item to be determined under delegated authority)
That
1. After
consideration of the REF Addendum REMS 1B Transfer Main from Bomaderry to
Nowra Drilling Mud Management September 2018, Council determine that it is
unlikely that there will be any significant environmental impact as a result
of the proposed work and an Environmental Impact Statement is therefore not
required for the proposed activity.
2. The
proposed mitigation measures and controls outlined in the REF Addendum (and
summarised in Table 5 of that REF) be adopted and implemented.
|
Options
1. Adopt the recommendation.
Implications: This is
recommended as the preferred management measures are determined to be the least
costly and most environmentally beneficial for dealing with drilling muds from
the REMS 1B transfer main construction.
2. Council could
determine not to proceed with any of the proposed drilling mud management
measures assessed within the REF Addendum.
Implications: This would
require a completely new design and is not recommended as the preferred
management measures are determined to be the least costly and most
environmentally beneficial for dealing with drilling muds from the REMS 1B
transfer main construction.
3. Council could
choose one of the alternate options assessed within the REF Addendum.
Implications: This is not
recommended as the REF has assessed the recommended option as the least costly
and most environmentally beneficial for dealing with drilling muds from the
REMS 1B transfer main construction.
4. Council could
determine that the environmental impacts warrant the preparation of an EIS.
Implications: This is not recommended as the REF
has found that the identified potential impacts are addressed by the proposed
management and mitigation measures and assessment of statutory matters reveals
the proposed management and mitigation measures will meet legislative
requirements.
Background
Council endorsed the REF for the
REMS Stage 1B at its Ordinary Meeting in April 2015, including the construction
of a reclaimed water transfer main under the Shoalhaven River between the
Bomaderry and Nowra wastewater treatment plants. Following approval of the
original REF, detailed consultation was conducted with affected landowners,
which resulted in proposed modifications in the alignment of the proposed REMS
Stage 1B transfer main. Council endorsed these changes in the REF Proposed
Modifications to Project Scope Transfer Main Bomaderry to Nowra Transfer Main
at its Ordinary Meeting in May 2018.
Shoalhaven Water intends to
beneficially reuse any project spoil from HDD operations where possible. Recent
consultation with stakeholders including the NSW EPA have identified that the
management of drilling muds (drill cuttings and fluid) generated by the HDD
operation requires specific management practices in order to adequately manage
environmental risks (contamination of land, surface and groundwaters) and
satisfy legislative requirements for the material to be beneficially reused.
This REF Addendum specifically
addresses the management of HDD muds and outlines the mitigation measures to
adequately manage environmental risks and satisfy legislative requirements for
the material to be beneficially reused.
Options considered for the
management of drilling muds included:
A. Disposal of all
drilling mud wastes (fluids and cuttings) at a licensed waste facility;
B. Manage and process
drilling muds at the two major HDD drilling sites to ensure compliance with
waste management requirements and beneficially apply to land, dispose of
drilling fluids at a licensed waste facility;
C. Transport all drilling mud
wastes (fluids and cuttings) to a dedicated area on the Nowra wastewater
treatment plant site (WwTP), process wastes to ensure compliance with waste
management requirements and then beneficially apply to land; or,
D. A combination of options B
& C, but drilling wastes from one drilling site will be transported to the
Nowra WwTP for processing and beneficial land application.
Option C is the preferred
management option as it was assessed to have the lowest management costs in
meeting environmental requirements. Option B also allows the drilling mud
wastes to be beneficially reused in the restoration of the old Nowra WwTP site,
saving the import of an estimated 800 tonnes of fill material for this purpose.
Implementation of Option C will
require Shoalhaven Water to hold a temporary waste management licence from the
NSW Environment Protection Authority (EPA) and also seek resource recovery
exemptions from the EPA to apply the processed drilling muds to land.
Community Engagement
The REMS project has had a long
history within the Shoalhaven, and was a visionary strategy developed through
extensive community input.
The project has been included in
Council’s DPOP for many years, and has been included in the long term
financial plan since its inception 20 years ago.
At the commencement of the
project extensive consultation was undertaken with Regulatory Authorities,
Government Agencies, other key stakeholders and the community. A Community and
Stakeholder Engagement Plan was developed in April 2014 to guide the engagement
and consultation process through the environmental assessment phase of the
project. The main focus for this phase was to liaise with Regulatory
Authorities to gauge requirements and ensure statutory compliance moving
forward.
Shoalhaven Water has engaged
with key stakeholders and the general community throughout the development and
construction of the REMS 1B project. A Community and Stakeholder Engagement
Plan was developed and implemented in regard to the transfer main project. Key
engagement activities included:
· Direct
discussions and development of works agreements with properties directly
affected by construction of the proposed transfer main.
· Door
knocking and provision of project information to residents immediately adjacent
to the proposed transfer main route, including the Shoalhaven Caravan Village.
· Distribution
of a project newsletter to Nowra and Bomaderry residents and businesses in the
vicinity of the works sites.
· Information
about the proposed transfer main was placed on the Council and Shoalhaven Water
websites.
Extensive discussions were held
with the NSW Environment Protection Authority regarding legislative and
licensing requirements for the management of drilling muds as an input to this
REF Addendum.
The REF was placed on public
exhibition from 29 August to 12 September 2018. This included displays at the
Nowra and Ulladulla Administration Centres. There were no submissions received
from the public or stakeholders.
Policy Implications
The construction of the REMS 1B
transfer main is an integral part of the project. Construction of the transfer
main will allow reclaimed water produced by the upgraded Bomaderry wastewater
treatment plant to be beneficially reused by farms and sporting grounds on the
southern side of the Shoalhaven River. Construction of the transfer main will
assist in achieving the community’s preference to maximise beneficial
reuse of reclaimed water produced through the REMS.
Financial Implications
The preferred option for
management of the drilling mud is the lowest cost option. This will form part
of the budget allocation for the overall transfer main and this has been the
subject of a previous report to Council.
Risk Implications
A construction environmental
management plan will be produced by the contractor to address environmental
risks including those identified in the REF Addendum.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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0
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SA18.287 REMS
1A Work Package 3.1 UV Procurement
HPERM Ref: D18/409384
Group: Shoalhaven
Water Group
Purpose / Summary
To inform Council of the tender
process for REMS 1A Work Package 3.1 UV Procurement.
|
Recommendation
That Council consider a separate
confidential report in accordance with Section 10A(2) (d) (i) of the Local
Government Act 1993.
|
Options
1. As recommended
Implications: The
confidential report will be considered.
2. Council could propose an alternative
process for consideration of the issue.
Implications: Not recommended as the tender process has been
carried out in accordance with relevant policies and the confidential report
addresses the relevant requirements.
Background
Shoalhaven Water’s REMS provides for the collection and
storage of treated effluent (i.e. reclaimed water) and its application to
agricultural land and sports grounds, with the majority of land lying on the
floodplain between Nowra and the coast. Stage 1A of the Scheme has been
operating for many years and significant infrastructure is in place to collect
reclaimed water from St. Georges Basin, Huskisson/Vincentia, Culburra, and
Callala Wastewater Treatment Plants. The collected reclaimed water is transferred
to participating irrigation areas via a transfer and distribution system. The
current REMS also includes a 600 ML bulk storage facility at Coonemia to store
surplus reclaimed water, and an ocean outfall located at Penguin Head near
Culburra, and an emergency release point to Jervis Bay at Plantation Point.
Chlorination at the Stage 1A Plants (St. Georges Basin,
Huskisson/Vincentia, Culburra, and Callala Wastewater Treatment Plants
(WWTPs)), although meeting historical regulatory needs, does not achieve the
required Log Reduction Values (LRVs) for pathogens for the authorised end uses
of the reclaimed water, as required by the current Australian Guideline for
Water Recycling (AGWR). Regulators will only give approval to Council for the
uses of reclaimed water that meet the AGWR, and where the quality of the
reclaimed water can be validated, verified and controlled. To meet these
requirements, upgrades to the disinfection systems with installation of UV
treatment systems at the existing Huskisson/Vincentia, Culburra and Callala
WWTPs (The Sites) are required. Effluent from St. Georges Basin is transferred
to Huskisson/Vincentia for tertiary treatment and additional disinfection is
currently not proposed for this site (St. Georges Basin).
The project is to retrofit UV treatment stage downstream of
the existing filtration process at Culburra, Callala & Vincentia wastewater
treatment plants (WwTP) to achieve the required LRV to allow Shoalhaven Water
to achieve Section 60 approval by the Department of Industry.
The following tenders were received:
|
Tenderer
|
Location
|
|
Aquatec Maxcon Pty Ltd
(Aquatac)
|
8 Charles St, St Marys,
NSW 2760
|
|
Filtec International Pty Ltd
(Filtec)
|
13/40
Ricketts Rd, Mt Waverley, VIC 3149
|
|
Pacific Construction Group Pty Ltd
(Pructon)
|
5/23 Ashtan Place,
Banyo, Qld 4014
|
|
Xylem Water Solutions Australia Limited
(Xylem)
|
Unit 2, 2 Capicure
Drive, Eastern Creek, NSW 2766
|
Community Engagement
Shoalhaven Water commissioned a
Review of Environmental Factors (REF) which was completed in October 2018. The
REF recommended limited consultation due to the small footprint of the works
and the limited impact on stakeholders
Stakeholders were provided with
a copy of the REF by e-mail and were encouraged to view the document and
provide a written submission to Council in relation to the proposal.
Responses to the REF were
received from Office of Environment and Heritage/NSWNP.
As a result of the comments
received from OEH further consultation has been undertaken with the Local
Aboriginal communities. Responses to that consultation close on the 7 December.
Other recommendations from OEH will be incorporated into the REF. To date no
negative responses were received as part of the consultation.
Policy Implications
Purchasing Policy –
POL12/101
The tender for this project has
been undertaken and in accordance with Council’s Purchasing Policy. The
recommendation for this report are consistent with the provision of Councils
Purchasing Policy.
Financial Implications
Sufficient funds have been
allocated in the wastewater capital budget for the 2018/19 financial year.
Contract management will be done in conjunction with GHD and site inspections
are to be undertaken by Shoalhaven Water’s nominated construction
inspectors.
It is proposed to start
construction of the project in the first quarter 2019. Completion of the
project is proposed for August 2019.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.288 Communications
Facilities Asset Management Plan
HPERM Ref: D18/416397
Group: Shoalhaven
Water Group
Section: Water
Asset Planning & Development
Purpose / Summary
Shoalhaven Water staff have
updated Council’s Communications Facilities Asset Management Plans (AMP)
as a result of activities undertaken since their previous adoption in 2011.
Council has placed the AMP on public exhibition and has received no comments or
submissions. A copy of the AMP is available in the Councillors’ Room.
|
Recommendation (Item to be determined
under delegated authority)
That Council, in accordance with
the Committee’s delegated authority, and as no submissions have been
received, adopt the Communications Facilities Asset Management Plan.
|
Options
1. Adopt the AMP
Implications: Shoalhaven Water will be able to
manage communication infrastructure in a manner consistent with Best Practice
Guidelines and Council’s strategic direction.
2. Adopt the AMP with other changes as
determined. Not recommended as the community has already been given the
opportunity to comment on the existing plan.
Implications: Modification of the plan would
further consultation.
Background
Council is requested to consider
the updated Communications AMP following a significant review of the Plan.
The aim of the Communications
AMP is to summarise Shoalhaven Water’s current position regarding the
management of Council’s communications assets and to continue to provide
a sustainable approach to the management of communications assets (and the services
provided from those assets) for the Shoalhaven Community.
Since Council’s adoption
of the Asset Management Plan – Telecommunication Facilities (POL11/115)
several advancements have been made to improve the effective management of
Shoalhaven Water Assets. Some achievements are highlighted below.
- Asset
Data Hierarchy Review.
- Development
of an Asset Information Framework.
- Asset
Information Confidence Rating.
- Development
of Shoalhaven Water’s Asset Management Policy.
- Development
of Shoalhaven Water’s Asset Management Strategy.
- Application
of Council’s Community Engagement Policy to projects.
- Development
of a Customer Service Plan.
- Asset
Criticality Framework and Management strategies, Criticality Framework
Implementation and Critical Assets Management Strategies.
- Development
of a Framework for the Shoalhaven Water’s Asset Management Plans.
- Asset
Management Plans review.
- Established
a Shoalhaven Water Asset Management Steering Group.
Copies of the Communications AMP have been left in the
Councillor’s Room for reference / review. The AMP was available for
viewing on Council’s website during the exhibition period
Community Engagement
The Communications AMP was on public exhibition for a
minimum period of 28 days, and submissions were sought for a period of 42 days
from the date of exhibition. In that time no submissions were received.
Financial Implications
The implementation of asset management projects enables
Shoalhaven Water to develop more informed programs of works. Delivery programs,
operational plans and longer term financial plans can be prepared with
increased validation and levels of confidence.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.289 Lease
of land at Yalwal for new communications tower site
HPERM Ref: D18/417030
Group: Shoalhaven
Water Group
Section: Water
Asset Planning & Development
Purpose / Summary
To seek Council approval to
lease part of Lot 3 DP252335 at Yalwal Road, Yalwal from Mr Edward McPartland
for a period of 20 years for a new communications tower and grant a licence to
Mr McPartland for access to the tower when constructed.
|
Recommendation
That Council
1. Lease
an area of approximately 10m x10m over part of Lot 3 DP252335 at Yalwal Road,
Yalwal from Edward McPartland for a period of 20 years at an annual rental of
$5,000 pa, annual increases to CPI and 20% of rent received by Council from other
future users of the site. The final area to be leased to be determined by
design of the communications tower.
2. Grant
a licence to Edward McPartland at a nominal $1 pa to allow installation of
his equipment on the communications tower when constructed.
3. Delegate
Authority to the General Manager to approve and execute all future
telecommunication leases and licences relating to this site, know as Part Lot
3 DP252335 Yalwal.
|
Options
1. Adopt the
Recommendation
Implications: The communications tower is required
to support radio communications for the Danjera Dam campgrounds and provide
site security and safety.
2. Not adopt the
Recommendation
Implications: Council and Mr McPartland will have
on-going concerns for security and anti-social behaviour at the campgrounds.
Background
Concerns have arisen in the past
with anti-social behaviour in and around the Danjera Dam campgrounds and the
safety of campers in an isolated location. The tower is to support Council
radio communications at the campground and a proposed evacuation warning
system. The tower site is located on adjoining land owned by Mr McPartland.
Negotiations with the landowner
have resulted in the following agreement:
· The
lease to be for a period of 20 years at $5,000 pa (exclusive of GST) with
annual increases based on the CPI. The landowner is to be also paid 20% of
rental received by Council from any future users of the site. The area to be
leased to be approximately 10m x 10m, subject to final design.
· The
licence to be granted to the landowner to be at a nominal $1 pa. The licence is
to allow the landowner to install equipment on the tower for his own use.
The agreed terms are considered
reasonable having regard to the benefits that the tower will provide in the
management of the campground site.
Financial Implications
The lease rental and costs
associated with the preparation and administration of the lease and licence are
to be met from Shoalhaven Water’s Telecommunication Fund.
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|
Strategy and
Assets Committee – Tuesday 11 December 2018
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SA18.290 Tenders
- Report Provision of Trainees & Apprentices
HPERM Ref: D18/416635
Group: Shoalhaven
Water Group
Section: Shoalwater
Operations & Maintenance
Purpose / Summary
To inform Council of the tender
process for Provision of Trainees and Apprentices.
In accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993, some information should remain confidential as it would,
if disclosed, prejudice the commercial position of the person who supplied it.
It is not in the public interest to disclose this information as it may reveal
commercial-in-confidence provisions of a contract, diminish the competitive
commercial value of any information to any person and/or prejudice any
person’s legitimate business, commercial, professional or financial
interests. This information will be considered under a separate confidential
report.
|
Recommendation
(Item to be determined under delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
|
Options
1. As recommended.
Implications: The confidential report will be
considered
2. Propose an
alternative process for the consideration of the issue.
Implications: This is not recommended as an
extensive tender evaluation process has been undertaken.
Details
Council currently hosts approximately
40 trainees and apprentices across Council. Roles include trainee certificate 2
& 3 in water operations, administration, building maintenance, civil
construction, horticulture and trade apprentices in mechanical, metal
fabrication, carpenter, electrical and communications. The trainees and
apprentices program at Shoalhaven City Council has been a vital tool in
providing training for future employees and providing options for young job
seekers from the Shoalhaven.
Council invited tenders for the provision of trainees and
apprentices. The successful tenderer will be the employer of the Trainees
and Apprentices. Council will be a host to provide on the job training for the
duration of the placement to obtain formal qualification in the selected vocation.
Tenders Received
Tenders were called for on 21 August 2018 and closed at
10:00am on 12 September 2018. A total of five (5) submissions were received
from the following providers:
Table 1: List of Tenderers
|
Tenderer
|
ABN
|
Conforming
|
GTO
|
|
Sydney Training and Employment Pty Ltd
|
87 003 008 884
|
Yes
|
Yes
|
|
MIGAS Limited T/A Migas Apprentices & Trainees
|
39 231 619 354
|
Yes
|
Yes
|
|
Macarthur Group Training Ltd T/A My Gateway
|
51 003 486 655
|
Yes
|
Yes
|
|
Hunter Valley Training Company Pty Ltd
|
45 002 226 619
|
Yes
|
Yes
|
|
Australian Training Company Ltd
|
99 068 364 269
|
Yes
|
Yes
|
Details relating to the
evaluation of the tenders are contained in the confidential report.
Policy Implications
Purchasing Policy –
POL16/103
The tender process was undertaken in accordance with Council’s
Purchasing Policy
Financial Implications:
The final contract amount will be determined by the number
and type of trainees and apprentices placed. Placements will be made based on
operational needs and available budget. Operational budgets allow for the
employment of trainees and apprentices.
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Strategy and
Assets Committee – Tuesday 11 December 2018
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Local Government Amendment (governance &
planning) act 2016
Chapter
3, Section 8A Guiding principles for councils
(1)
Exercise of functions
generally
The
following general principles apply to the exercise of functions by councils:
(a) Councils should provide strong
and effective representation, leadership, planning and decision-making.
(b) Councils should carry out
functions in a way that provides the best possible value for residents and
ratepayers.
(c) Councils should plan
strategically, using the integrated planning and reporting framework, for the
provision of effective and efficient services and regulation to meet the
diverse needs of the local community.
(d) Councils should apply the
integrated planning and reporting framework in carrying out their functions so
as to achieve desired outcomes and continuous improvements.
(e) Councils should work
co-operatively with other councils and the State government to achieve desired
outcomes for the local community.
(f) Councils should manage
lands and other assets so that current and future local community needs can be
met in an affordable way.
(g) Councils should work with
others to secure appropriate services for local community needs.
(h) Councils should act fairly,
ethically and without bias in the interests of the local community.
(i) Councils should be
responsible employers and provide a consultative and supportive working
environment for staff.
(2) Decision-making
The
following principles apply to decision-making by councils (subject to any other
applicable law):
(a) Councils should recognise
diverse local community needs and interests.
(b) Councils should consider social
justice principles.
(c) Councils should consider the
long term and cumulative effects of actions on future generations.
(d) Councils should consider the
principles of ecologically sustainable development.
(e) Council decision-making should
be transparent and decision-makers are to be accountable for decisions and
omissions.
(3) Community participation
Councils
should actively engage with their local communities, through the use of the
integrated planning and reporting framework and other measures.
Chapter
3, Section 8B Principles of sound financial management
The
following principles of sound financial management apply to councils:
(a) Council spending should be responsible and
sustainable, aligning general revenue and expenses.
(b) Councils should invest in responsible and
sustainable infrastructure for the benefit of the local community.
(c) Councils should have effective financial
and asset management, including sound policies and processes for the following:
(i) performance management
and reporting,
(ii) asset maintenance and
enhancement,
(iii) funding decisions,
(iv) risk management practices.
(d) Councils should have regard to achieving
intergenerational equity, including ensuring the following:
(i) policy decisions are made
after considering their financial effects on future generations,
(ii) the
current generation funds the cost of its services
Chapter
3, 8C Integrated planning and reporting principles that apply to councils
The
following principles for strategic planning apply to the development of the
integrated planning and reporting framework by councils:
(a) Councils should identify and prioritise key
local community needs and aspirations and consider regional priorities.
(b) Councils should identify strategic goals to
meet those needs and aspirations.
(c) Councils should develop activities, and
prioritise actions, to work towards the strategic goals.
(d) Councils should ensure that the strategic
goals and activities to work towards them may be achieved within council
resources.
(e) Councils should regularly review and
evaluate progress towards achieving strategic goals.
(f) Councils should maintain an
integrated approach to planning, delivering, monitoring and reporting on
strategic goals.
(g) Councils should collaborate with others to
maximise achievement of strategic goals.
(h) Councils should manage risks to the local
community or area or to the council effectively and proactively.
(i) Councils should make appropriate
evidence-based adaptations to meet changing needs and circumstances.