Strategy and Assets Committee
Meeting Date: Tuesday,
21 August, 2018
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.00pm
Membership (Quorum - 5)
Clr John Wells - Chairperson
Clr Bob Proudfoot
All Councillors
General Manager or nominee
Please note: The proceedings of this meeting
(including presentations, deputations and debate) will be webcast and may be
recorded and broadcast under the provisions of the Code of Meeting Practice. Your attendance at this meeting is taken
as consent to the possibility that your image and/or voice may be recorded and
broadcast to the public.
Agenda
1. Apologies / Leave of Absence
2. Confirmation of Minutes
· Strategy
and Assets Committee - 24 July 2018........................................................... 1
3. Declarations of Interest
4. Mayoral Minute
5. Deputations and Presentations
6. Notices of Motion / Questions on Notice
SA18.190.... Notice of Motion - Donation - Berry Small Farm
Field Days........................ 25
SA18.191.... Notice of Motion - Traffic/Parking Control Plan -
Owen/Sydney/Tomerong Streets Huskisson..................................................................................................... 26
7. Committee Reports
SA18.192.... Report of the Homelessness Taskforce Shoalhaven
- 30 July 2018........... 27
HT18.10...... Everybody's Home Campaign - Support Request
HT18.12...... Proposed Memorandum of Understanding - Affordable
Housing Opportunities
SA18.193.... Report of the Youth Advisory Committee - 1
August 2018.......................... 29
YA18.17...... Youth Advisory Committee Planning Day 2018 - 2019
- Proposed Budget Allocations
YA18.19...... Terms of Reference Review and Update
YA18.21...... Additional item - Traffic options and pedestrian
safety - John Purcell Way and Hillcrest Avenue
8. Reports
SA18.194.... Country Mayors Association Meeting - 3 August 2018................................ 31
SA18.195.... Shoalhaven Community and Recreation Precinct -
Addition of Croquet Courts to Artie Smith Detailed Design.................................................................................. 33
SA18.196.... Waiving & Discounting of Fees for Open Space
& Community Facilities 2017/2018...................................................................................................................... 37
SA18.197.... City of Shoalhaven Eisteddfod Inc. Nowra Request
for Additional Funding 44
SA18.198.... Women in Local Government Leadership Summit...................................... 50
SA18.199.... 2018 MAV Sustainable Communities National Summit............................... 52
SA18.200.... Parkcare Action Plans - Badgee Creek Parkcare
Group / Bawley Point Kioloa Community Association Graffiti Parkcare Group......................................... 60
SA18.201.... Unit 2 (Nowra Steakhouse), 10 Pleasant Way Nowra -
Assignment of Lease 72
SA18.202.... Tenders - Management & Operation of the
Shoalhaven Indoor Sports Centre & Bomaderry Basketball Stadium.................................................................... 73
SA18.203.... Boat Harbour Beach, Bendalong - Coastal Hazard
Report......................... 75
SA18.204.... Proposed Bollards Installation - Foreshore
Reserve, The Park Drive, Sanctuary Point - Alleviate Public Risk and
Environmental Damage Due to Vehicle Access 80
SA18.205.... Development Application Fees - Refund Request - GJ
Gardner Homes - Variety Freedom House - Patonga Street, Nowra - DA18/1808.............................. 90
SA18.206.... Danjera Dam Camping Redevelopment...................................................... 92
SA18.207.... Drought Impact on Shoalhaven Water Supplies........................................ 107
9. Confidential
Reports
Reports
CSA18.15.... Tender - Management & Operation of the
Shoalhaven Indoor Sports Centre & Bomaderry Basketball Stadium
Local Government Act - Section 10A(2)(d)(i) - Commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it.
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
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Strategy and
Assets Committee – Tuesday 21 August 2018
Page
I
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Strategy and Assets
Committee
Delegation:
Pursuant to s377 (1) of the Local
Government Act 1993 the Committee is delegated
the functions conferred on Council by the Local
Government Act 1993 (LG Act) or any other Act or delegated
to Council, as are
specified in the Schedule, subject to the following limitations:
i. The
Committee cannot exercise any function delegated to the Council which by the
terms of that delegation cannot be sub-delegated;
ii. The
Committee cannot exercise any function which s377(1) of the LG Act provides
cannot be delegated by Council;
iii. The
Committee cannot exercise a function which is expressly required by the LG Act
or any other Act to be exercised by resolution of the Council; and
iv. The
Committee cannot exercise any function which is a function of the General
Manager under s335 of the LG Act.
Schedule:
1. Make
recommendations to Council and consider, formulate, review and adopt policies in
relation to Council’s corporate & community planning under Part 2 of
Chapter 13 of the LG Act, asset management and in connection with the other
functions listed in this Schedule and in particular to make recommendations to
Council in respect of the content of Council’s community strategic plan,
delivery program, resourcing strategy and operational plan within the meaning
of Part 2 of Chapter 13 of the LG Act;
2. Make
recommendations to Council and consider, formulate, review and adopt Council
policies, plans and strategies other than those in respect of town planning and
environmental matters, and any other matter referred to the Committee by the
General Manager.
3. Make
recommendations in respect of the introduction of new fees or charges or the
alteration of existing fees and charges for inclusion in the Council’s next
operational plan within the meaning of s405 of the LG Act;
4. Monitor,
review and consider matters relating to the operations and strategic direction
of Council’s Holiday Haven Tourist Parks Group;
5. All
functions in respect of the management of, and facilities provided on Crown
Land in respect of which Council is the ‘reserve trust manager’
within the meaning of s92 of the Crown Lands Act 1989, and the making of
recommendations to Council regarding such matters where the function cannot be
delegated by Council;
6. Provision
of corporate direction to the Shoalhaven Water Group in respect of powers
delegated to it by Council regarding the construction, alteration or
maintenance of water and sewerage works, effluent works and pump out
removal;
7. Authorise
the expenditure of funds raised under s64 of the LG Act within the limits
outlined in, and in accordance with Council’s adopted Development
Servicing Plan and other relevant adopted Council policies;
8. Make
recommendations to Council in respect of fees and charges for water and
wastewater services provided by Council;
9. Develop,
implement, review and adopt strategic policies for water, sewerage and effluent
operations of Council;
10. Undertake
preliminary investigations (feasibility, cost benefit, risk analysis, etc.)
into development opportunities for Council’s strategic land holdings and
make recommendations to Council.
11. Review and
make recommendations to Council in relation to:
a) The
sale prices of land in connection with residential and industrial Council
subdivisions;
b) The
sale of Council property or the purchase or resumption of land;
c) The
compensation to be offered in respect of land resumed by Council; and
d) Properties leased or rented by Council, other than those delegated to the
General Manager for approval and execution in accordance with MIN14.912 and MIN15.237
of the Council.
12. To determine
and accept all tenders with a value of $1 Million or more, except those tenders
required by law to be determined by full Council (MIN17.334).
Minutes of the Strategy and Assets Committee
Meeting Date: Tuesday,
24 July 2018
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.00pm
The following members
were present:
Clr John Wells -
Chairperson
Clr Joanna Gash
Clr Amanda Findley
Clr Patricia White
Clr Kaye Gartner
Clr Nina Cheyne
Clr Annette Alldrick
Clr John Levett
Clr Mitchell Pakes
Clr Greg Watson
Clr Mark Kitchener
Clr Bob Proudfoot
Russ Pigg - General
Manager
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Apologies / Leave of Absence
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An apology was received
from Clr Guile.
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Confirmation of the Minutes
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RESOLVED (Clr Gash / Clr White) MIN18.527
That
the Minutes of the Strategy and Assets Committee held on Tuesday 12 June 2018
be confirmed.
CARRIED
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Nil
Mayoral Minutes
Nil
Deputations and Presentations
SF18.21 –
Solar Garden Formalise Usage of Old North Nowra Waste
Depot (Page 30)
Robert Hayward,
representing the Social Access Solar Garden Study Sub-Committee of RePower
Shoalhaven, spoke for the recommendation.
SA18.169 – Berry
District Park - Name Your Park - Proposed Name Change (Page 69)
Garry Broadbridge spoke for the recommendation.
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Procedural
Motion - Bring Item Forward
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RESOLVED (Clr Pakes / Clr
Gartner) MIN18.528
That the matter of the following
items be brought forward for consideration:
· SA18.21 - Solar
Garden Formalise Usage of Old North Nowra Waste Depot
· SA18.169 - Berry
District Park - Name Your Park - Proposed Name Change
CARRIED
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Report of the Sustainable
Futures Committee - 7 June 2018
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SF18.21 Solar
Garden Formalise Usage of Old North Nowra Waste Depot
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HPERM Ref:
D18/180646
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Recommendation
That Council advise Repower
Shoalhaven (as a fellow partner of the Social Access Solar Garden Scheme)
that Council supports the location of a Solar Access Farm on the Old Tip Site
at North Nowra (Crown Land) and will work with Repower Shoalhaven to gain
necessary approvals to use the site for this purpose as the preferred use for
this site.
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RESOLVED (Clr Pakes / Clr
Gartner) MIN18.529
That Council advise Repower
Shoalhaven (as a fellow partner of the Social Access Solar Garden Scheme)
that Council supports the location of a Solar Access Farm on the Old Tip Site
at North Nowra (Crown Land) and will work with Repower Shoalhaven to gain
necessary approvals to use the site for this purpose as the preferred use for
this site.
CARRIED
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SA18.169 Berry
District Park - Name Your Park - Proposed Name Change
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HPERM Ref: D18/186473
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Recommendation
(Item to be determined under delegated authority)
That Council:
1. Note
the community engagement undertaken for the naming of Berry District Park
2. Having
considered feedback from the community engagement process, endorse the
renaming of Berry District Park to Boongaree Park.
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RESOLVED (Clr Pakes / Clr
Gartner) MIN18.530
That Council:
1. Note the community engagement
undertaken for the naming of Berry District Park
2. Having
considered feedback from the community engagement process, endorse the
renaming of Berry District Park to Boongaree.
CARRIED
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Notices of Motion / Questions
on Notice
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SA18.156 Question
on Notice - Volunteers Morning Tea
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HPERM Ref:
D18/234084
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Question
Could the General Manager or
the Mayor please advise why Council is no longer holding the Volunteers
Morning Teas?
For many years former mayors held the above function each
year, as a way of expressing our gratitude to the some 200 volunteer groups
within our city. Many friendships were formed at these functions and members
were able to hear stories from some of the groups not known to them.
Response
Council recognises that the
work our local volunteer organisations undertake is important and has
previously held morning teas to recognise and thank them for their efforts in
helping our community.
Traditionally there are two
morning teas held every year for volunteers. One morning tea is to say thank
you to volunteers of charitable and welfare organisations, two
representatives from each organisation are invited. The other morning tea is
to say thank you to: Clean Up Australia Day Site Supervisors; Park Care
Groups; Bush Care Groups; & Management Committees of Council facilities,
again two representatives from each group/committee are invited.
In 2016 the morning tea for
representatives of Charitable & Welfare Organisations was held at Nowra
Golf Club, approximately 300 volunteers attended at a cost of approximately
$5,000. The other morning tea that was held for Clean Up Australia Day Site
Supervisors, etc. was held in Council’s reception room and attended by
approximately 100 volunteers at a cost of approximately $2,000.
Every year Council receives
representations from volunteer organisations that are not invited to either
morning tea seeking reasons why their organisation’s volunteers
aren’t given the opportunity to be officially recognised &
thanked.
With the aim to be more
inclusive & equitable, in 2017 a decision was made not to hold the
morning teas and instead investigate the possibility of holding a larger,
more inclusive event, biannually, as there are many volunteers in our City
who do not get the opportunity to be thanked by Council via a mayoral morning
tea.
After investigating the reach
of our volunteers in the City (i.e. libraries, schools, facility creches,
hospitals, nursing homes, Shoalhaven Regional Gallery, Tourism, etc) and the
organisations that are registered in the Community Directory (approx 1,300
registered), it was found that the scale of an all-encompassing event would
be problematic and difficult to manage logistically.
Options:
1. Continue to hold
two morning teas each year as previously held, and schedule them for
September/October this year. Volunteer groups that do not receive an
invitation to a morning tea but feel they are in the category of charitable
or welfare are invited to make representations to Council outlining the work
they do and Council will consider if an invitation should be extended.
Implications: The volunteers that attend
these morning teas would be thanked for the work they do, however other
volunteers in the City would be excluded.
2. Continue to hold
two morning teas each year as previously held, and schedule them to be held
in the major centres of Nowra & Ulladulla alternately. This mirrors the
decision taken a few years ago to alternate the location of the Australia Day
Awards function.
Implications: This would give the volunteers in
the Southern part of the City, more opportunity to participate. However, as
with the first option, other volunteers in the City would still be excluded.
3. A
Councillor Briefing be held to discuss how Council can thank its volunteers
in a more equitable manner, using the budget figure of $7,000pa.
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RESOLVED (Clr Gash / Clr
Proudfoot) MIN18.531
That
1. Council
continue to hold two morning teas each year as previously held, and schedule
them to be held in the major centres of Nowra & Ulladulla alternately.
2. A
Councillor Briefing be held to discuss how Council can thank its volunteers
in a more equitable manner, using the budget figure of $7,000pa.
CARRIED
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SA18.157 Notice
of Motion - Animal Boarding Facility - Nowra Hill Animal Pound
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HPERM Ref:
D18/234094
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Recommendation (Item to be determined under
delegated authority)
That Council consider and
investigate the feasibility of establishing Boarding/holiday kennels at the
newly appointed Dog Pound at Nowra Hill.
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RESOLVED (Clr Gash / Clr Findley)
MIN18.532
That Council consider and
investigate the feasibility of establishing Boarding/holiday kennels at the
newly appointed Animal Shelter at Nowra Hill.
CARRIED
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SA18.158 Notice
of Motion - WEB Streaming Council/Committee Meetings - Archive
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HPERM Ref:
D18/238449
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Recommendation
(Item to be determined under delegated authority)
That Council
1. Archive
the recordings of Council/Committee Meetings to facilitate viewing by the
community at other time than while the Meeting is taking place
2. Provide
easy to links on Council’s website to the archived recordings
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RESOLVED (Clr Watson / Clr
Gartner) MIN18.533
That Council
1. Archive
the recordings of Council/Committee Meetings to facilitate viewing by the
community at other time than while the Meeting is taking place
2. Provide
easy links on Council’s website to the archived recordings
CARRIED
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SA18.159 Notice
of Motion - Driver Training ATP
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HPERM Ref:
D18/240993
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Recommendation (Item to be determined under
delegated authority)
That the General Manager report
to Council on the possibility of part of the taxi way at the Aviation
Technology Park used for driver training on a restricted basis.
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RESOLVED (Clr Watson / Clr
Proudfoot) MIN18.534
That
1. The
General Manager report to Council on the possibility of part of the taxi way
at the Aviation Technology Park and other potential locations to be used for
driver training on a restricted basis.
2. The driver training provider Ross
James be invited to address a Councillor Briefing
CARRIED
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Report of the Sustainable
Futures Committee - 7 June 2018
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SF18.21 Solar
Garden Formalise Usage of Old North Nowra Waste Depot
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HPERM Ref:
D18/180646
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Item dealt with earlier in the
meeting see MIN18.529.
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Report of the Shoalhaven Arts
Board - 21 June 2018
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AB18.13 Ulladulla
- One Track for All - Maintenance of Carved Timber Plaques and Sculptures
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HPERM Ref: D18/72837
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Recommendation
That Council:
1. Establish a public art register including a
preservation policy.
2. Undertake a condition assessment of the One Track for
All artwork and advise of cost of repairs.
3. Apply for funds from the Public Reserve Management
Fund (PRMF) for restoration of the One Track for All artwork and investigate
alternative medium to potentially replace damaged items.
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RESOLVED (Clr White / Clr Gash) MIN18.535
That Council:
1. Establish
a public art register including a preservation policy.
2. Undertake a condition assessment of the One Track
for All artwork and advise of cost of repairs.
3. Apply for funds from the Public Reserve Management
Fund (PRMF) for restoration of the One Track for All artwork and investigate
alternative medium to potentially replace damaged items.
CARRIED
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AB18.16 Buskers
Festival Investigation - reallocating Arts Awards Funding
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HPERM Ref: D18/83566
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Recommendation
That:
1. The
Shoalhaven Arts Board defer consideration of the item.
2. Council
apply $2,500 from the Arts Board Awards budget for 2017/2018 to the
Shoalhaven Writer’s Festival.
3. The
balance of funds ($5,000) from the Arts Board Awards budget for 2017/2018 be
subject to consideration of audience development projects.
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RESOLVED (Clr White / Clr Gash) MIN18.536
That:
1. The Shoalhaven Arts Board defer
consideration of the item.
2. Council
apply $2,500 from the Arts Board Awards budget for 2017/2018 to the
Shoalhaven Writer’s Festival.
3. The
balance of funds ($5,000) from the Arts Board Awards budget for 2017/2018 be
subject to consideration of audience development projects.
CARRIED
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Report of the Shoalhaven
Sports Board - 27 June 2018
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SB18.8 Draft
Mission, Values and Aims Statement
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HPERM Ref: D18/196744
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Recommendation
That Council adopts the
Shoalhaven Sports Board Mission, Values & Aims Document presented as
Attachment 1 to the report.
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RESOLVED (Clr Pakes / Clr White) MIN18.537
That Council adopts the
Shoalhaven Sports Board Mission, Values & Aims Document presented as
Attachment 1 to the report.
CARRIED
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Report of the Shoalhaven
Heads Estuary Taskforce - 2 May 2018
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SH18.1 Membership
Applications Rob Russell and Carole Cassidy
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HPERM Ref:
D18/132845
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Recommendation
That Council appoint Carole
Cassidy and Rob Russell as members of the Shoalhaven Heads Estuary Taskforce.
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RESOLVED (Clr Pakes / Clr White) MIN18.538
That Council appoint Carole
Cassidy and Rob Russell as members of the Shoalhaven Heads Estuary Taskforce.
CARRIED
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SH18.5 Shoalhaven
Heads Entrance Notch Maintenance
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HPERM Ref: D18/125775
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Recommendation
1. That
Council not stockpile sand removed as notch maintenance but use it to nourish
the river edge in front of the Council Caravan Park and along the river edge.
This is because the River Road Foreshore project may not need this sand for
18 months to 2 years and the foreshore is in need of nourishment urgently.
2. That
Council staff investigate possible long term or ongoing solutions to manage
the stormwater drains sand fans.
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RESOLVED (Clr Findley / Clr
White) MIN18.539
That
1. Any excess sand stockpiled over
and above the need identified for the River Road Foreshore project be
utilised for nourishment of the river edge in front of the Council Caravan
Park and along the river edge. This is because the River Road Foreshore
project may not need this sand for 18 months to 2 years and the foreshore is
in need of nourishment urgently.
2. Council staff investigate possible
long term or ongoing solutions to manage the stormwater drains sand fans.
3. Council report back to the
Shoalhaven Heads Estuary Taskforce for information.
CARRIED
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Reports
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SA18.164 Endorsement
of Illawarra Shoalhaven Joint Organisation Governance Documents
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HPERM Ref:
D18/229042
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Recommendation
(Item to be determined under delegated authority)
That Council endorse the
following documents for the newly created Illawarra Shoalhaven Joint
Organisation Entity:
· draft Charter;
· draft Code of
Meeting Practice;
· draft Expenses
& Facilities Policy; and
· draft Budget and
Statement of Revenue Policy 2018-19.
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RESOLVED (Clr Gash / Clr Wells) MIN18.540
That Council endorse the
following documents for the newly created Illawarra Shoalhaven Joint
Organisation Entity:
· draft Charter;
· draft Code of
Meeting Practice;
· draft Expenses
& Facilities Policy; and
· draft Budget and
Statement of Revenue Policy 2018-19.
CARRIED
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SA18.165 Shoalhaven
Business Chamber and Shoalhaven City Council Memorandum of Understanding
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HPERM Ref:
D18/233112
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Recommendation (Item
to be determined under delegated authority)
That Shoalhaven City Council
enter into a new three year MoU with the Shoalhaven Business Chamber to cover
the period 2018/19; 2019/20 and 2020/21, with terms set out in this report.
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RESOLVED (Clr Pakes / Clr Gash) MIN18.541
That Shoalhaven City Council
enter into a new three year Memorandum of Understanding with the Shoalhaven
Business Chamber to cover the period 2018/19; 2019/20 and 2020/21, with terms
set out in this report.
CARRIED
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SA18.166 Authority
for Cheque and Electronic Banking Signatories
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HPERM Ref:
D18/231203
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Recommendation
That Council:
1. Authorise
any two of the following persons:
Russell
Desmond Pigg General
Manager
Stephen
Joseph DUNSHEA Director
Finance, Corporate & Community Services
John
Gerard LENEHAN Chief
Information Officer
Michael
Joseph PENNISI Chief
Financial Officer
Vanessa
Jane PHELAN Finance
Manager
Brittany
Anne MURPHY Financial
Accountant
Stephanie
Jane MOORLEY Accountant
– Management Accounting
Craig
Robert GILFILLAN Assistant
Financial Accountant
Graham
David LONGFIELD Accounting
Officer
a. to
operate on any accounts now opened or to be opened by the Shoalhaven City
Council with financial institutions;
b. to
sign, draw, make, accept and negotiate cheques and electronic fund transfers
on behalf of Shoalhaven City Council.
2. Note
that this authority will cancel and supersede all previous authorities except
in respect of cheques and other instruments dated prior to this authority.
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RECOMMENDATION
(Clr Pakes / Clr Gartner)
That Council:
1. Authorise
any two of the following persons:
Russell
Desmond Pigg General
Manager
Stephen
Joseph DUNSHEA Director
Finance, Corporate & Community Services
John
Gerard LENEHAN Chief
Information Officer
Michael
Joseph PENNISI Chief
Financial Officer
Vanessa
Jane PHELAN Finance
Manager
Brittany
Anne MURPHY Financial
Accountant
Stephanie
Jane MOORLEY Accountant
– Management Accounting
Craig
Robert GILFILLAN Assistant
Financial Accountant
Graham
David LONGFIELD Accounting
Officer
a. to
operate on any accounts now opened or to be opened by the Shoalhaven City
Council with financial institutions;
b. to
sign, draw, make, accept and negotiate cheques and electronic fund transfers
on behalf of Shoalhaven City Council.
2. Note
that this authority will cancel and supersede all previous authorities except
in respect of cheques and other instruments dated prior to this authority.
CARRIED
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SA18.167 Frogs
Holla Sporting Complex - Wastewater Upgrade
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HPERM Ref: D18/2954
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Recommendation (Item to be determined under
delegated authority)
That Council commence wastewater
upgrade works at Frogs Holla Sporting Complex to provide an upgraded AWTS
system from current allocated budget ($100,035).
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RESOLVED (Clr Findley / Clr
Gartner) MIN18.542
That Council commence wastewater
upgrade works at Frogs Holla Sporting Complex to provide an upgraded AWTS
system from current allocated budget ($100,035).
CARRIED
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SA18.168 Reserve
Renaming Proposal - Fire Brigade Park - Naval Parade - Erowal Bay
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HPERM Ref:
D17/374569
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Recommendation
That Council
note the community consultation undertaken in respect of renaming the park at
Naval Parade Erowal Bay (previously Fire Brigade Park) and:
1. Confirm
its previously resolved in-principle agreement and rename the park Lions Park
Erowal Bay; or
2. Adopt
one of the following alternate names put forward during the community
consultation:
a. Moodgee
Park
b. Killarney
Park; or
3. Retain
the name of Fire Brigade Park.
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RESOLVED (Clr Watson / Clr Gash) MIN18.543
That
Council:
1. Confirm
its previously resolved in-principle agreement and rename the park Lions Park
Erowal Bay
1. Continue to regularly maintain the
public toilets in the park.
2. Write
to the Bay & Basin Community Forum to thank them for their input into the
naming process, and explain the circumstances in respect of Council’s
naming of the park Lions Park Erowal Bay.
3. Acknowledge appropriately the
Aboriginal cultural heritage in the park.
For: Clr
Wells, Clr Gash, Clr White, Clr Alldrick, Clr Pakes, Clr Watson, Clr
Kitchener, Clr Proudfoot and Russ Pigg
Against: Clr Findley, Clr
Gartner, Clr Cheyne and Clr Levett
CARRIED
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SA18.169 Berry
District Park - Name Your Park - Proposed Name Change
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HPERM Ref:
D18/186473
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Item
dealt with earlier see MIN18.530.
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SA18.170 Support
Request for NSW Public Library Funding Campaign
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HPERM Ref:
D18/228087
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Recommendation
(Item to be determined under delegated authority)
That Council
1. Make
representation to the local State Member(s), Shelley Hancock, in relation to
the need for additional funding from the NSW State Government for the
provision of public library services.
2. Write
to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord,
Shadow Minister for the Arts, calling for bi-partisan support for the
provision of a significant increase in state funding for NSW public
libraries, supported by a sustainable future funding model.
3. Endorse
the distribution of the NSW Public Libraries Association NSW library funding
advocacy information in Council libraries.
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RESOLVED (Clr Pakes / Clr White) MIN18.544
That Council
1. Make
representation to the local State Member(s), Shelley Hancock and Gareth Ward,
in relation to the need for additional funding from the NSW State Government
for the provision of public library services.
2. Write
to the Hon. Don Harwin, Minister for the Arts and the Hon. Walt Secord,
Shadow Minister for the Arts, calling for bi-partisan support for the
provision of a significant increase in state funding for NSW public
libraries, supported by a sustainable future funding model.
3. Endorse
the distribution of the NSW Public Libraries Association NSW library funding
advocacy information in Council libraries.
CARRIED
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SA18.171 Acceptance
of Grant Funding - Gordon Darling Foundation - $5,500 - Exhibition Catalogue
Vicki Varvaressos
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HPERM Ref:
D18/234498
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Recommendation
1. That
Council accept the grant funding of $5,500 to offset the costs associated
with publishing an exhibition catalogue including writer’s fees, design
fees, printing costs and other associated expenses.
2. That
Council write to the Gordon Darling Foundation thanking them for the grant.
|
|
RECOMMENDATION
(Clr Watson / Clr White)
That
Council
1. Accept
the grant funding of $5,500 to offset the costs associated with publishing an
exhibition catalogue including writer’s fees, design fees, printing
costs and other associated expenses.
2. Write to the Gordon Darling
Foundation thanking them for the grant.
CARRIED
|
|
SA18.172 NSW
Government Safer Roads Program 2018-19 - Approved Projects
|
HPERM Ref:
D18/152910
|
|
Recommendation
That:
1. Council
accepts the grant funding offers under the NSW Government Safer Roads Program
as follows:
a. $125,000 (exc GST) additional funding (reconfirmed) to
complete the shoulder widening works on Bolong Road, east of Broughton Creek
(a current project, nearing completion).
b. $130,000 (exc GST) (reconfirmed) to construct a single
lane roundabout at the intersection of Illaroo Road and Page Avenue, North
Nowra.
c. $145,000 (exc GST) (reconfirmed) to construct a
channelised right turn treatment at the intersection of Jervis Bay Road and
Gardner Road, Falls Creek.
d. $140,000 (exc GST) (reconfirmed) to construct a single
lane roundabout at the intersection of Mitchell Parade and Donlan Road
(south), Mollymook.
e. $190,000
(exc GST) for pedestrian crossing facilities (raised pedestrian crossings)
on Jacobs Drive, Sussex Inlet.
f. $240,000
(exc GST) to construct a single lane roundabout at the intersection of Green
Street and Warden Street, Ulladulla.
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and both local State Members of Parliament, thanking them
for their ongoing support of the Shoalhaven Community through the NSW
Government Safer Roads Program and for the support of RMS staff in reviewing
and supporting Council’s nominations for these important local road
safety improvements
|
|
RECOMMENDATION
(Clr Gash / Clr Pakes)
That:
1. Council
accepts the grant funding offers under the NSW Government Safer Roads Program
as follows:
a. $125,000 (exc GST) additional funding (reconfirmed) to
complete the shoulder widening works on Bolong Road, east of Broughton Creek
(a current project, nearing completion).
b. $130,000 (exc GST) (reconfirmed) to construct a single
lane roundabout at the intersection of Illaroo Road and Page Avenue, North
Nowra.
c. $145,000 (exc GST) (reconfirmed) to construct a
channelised right turn treatment at the intersection of Jervis Bay Road and
Gardner Road, Falls Creek.
d. $140,000 (exc GST) (reconfirmed) to construct a single
lane roundabout at the intersection of Mitchell Parade and Donlan Road
(south), Mollymook.
e. $190,000
(exc GST) for pedestrian crossing facilities (raised pedestrian
crossings) on Jacobs Drive, Sussex Inlet.
f. $240,000
(exc GST) to construct a single lane roundabout at the intersection of Green Street
and Warden Street, Ulladulla.
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and both local State Members of Parliament, thanking them
for their ongoing support of the Shoalhaven Community through the NSW
Government Safer Roads Program and for the support of RMS staff in reviewing
and supporting Council’s nominations for these important local road
safety improvements
CARRIED
|
|
SA18.173 NSW
Government - Saving Lives on Country Roads Program 2018/2019
|
HPERM Ref:
D18/226892
|
|
Recommendation
That:
1. Once
Council receives the final letter of offer from RMS under the NSW Government
Saving Lives on Country Roads Program, that Council accepts the grant funding
offers, as follows:
a. Either
$470,000 or $770,000 (exc GST) will be approved, to upgrade Sussex
Inlet Road in the vicinity of Old Berrara Road (the difference being whether
a high friction seal component is approved to improve safety on the curve to
the west of Old Berrara Road).
b. $590,000
(exc GST) for the shoulder widening and sealing on Greenwell
Point Road to the east of Jindy Andy Lane.
c. $555,000
(exc GST) for the removal of the hazardous crest on Forest Road
(to improve safety in one of the few overtaking zones on Forest Road).
d. $260,000
(exc GST) to extend the existing guardrail and install profile
edge and centre lines over the 2.2km length of Naval College Road (to the
south of The Wool Road).
e. $800,000
(exc GST) for the shoulder widening and sealing on Coonemia
Road (the first 2km to the south of Culburra Road).
2. Once
Council receives the final letter of offer from RMS, the General Manager
(Director Assets & Works) writes to the NSW Roads & Maritime
Services, and both local State Members of Parliament, thanking them for their
ongoing support of the Shoalhaven Community through the new NSW Government
Saving Lives on Country Roads Program, and for the support of RMS staff in
reviewing and supporting Council’s nominations for these important
local road safety improvements
|
|
RECOMMENDATION
(Clr Gash / Clr Pakes)
That:
1. Once Council receives the final
letter of offer from RMS under the NSW Government Saving Lives on Country
Roads Program, that Council accepts the grant funding offers, as follows:
a. Either $470,000 or $770,000 (exc
GST) will be approved, to upgrade Sussex Inlet Road in the
vicinity of Old Berrara Road (the difference being whether a high friction
seal component is approved to improve safety on the curve to the west of Old
Berrara Road).
b. $590,000 (exc GST) for
the shoulder widening and sealing on Greenwell Point Road to the east of
Jindy Andy Lane.
c. $555,000 (exc GST) for the removal of the hazardous crest on Forest Road (to improve safety in
one of the few overtaking zones on Forest Road).
d. $260,000 (exc GST) to
extend the existing guardrail and install profile edge and centre lines over
the 2.2km length of Naval College Road (to the south of The Wool Road).
e. $800,000 (exc GST) for the shoulder widening and sealing on Coonemia Road (the first 2km to the
south of Culburra Road).
2. Once
Council receives the final letter of offer from RMS, the General Manager
(Director Assets & Works) writes to the NSW Roads & Maritime
Services, and both local State Members of Parliament, thanking them for their
ongoing support of the Shoalhaven Community through the new NSW Government
Saving Lives on Country Roads Program, and for the support of RMS staff in
reviewing and supporting Council’s nominations for these important
local road safety improvements.
CARRIED
|
|
SA18.174 Far
North Collector Road - Timetable
|
HPERM Ref:
D18/226409
|
|
Recommendation
(Item to be determined under delegated authority)
That Council note that with
respect to the Far North Collector Road:
1. The
project control group has initiated the first steps to commence the detailed
design process.
2. Council
staff will work very closely with the Roads and Maritime Services at a senior
level in relation to this project to ensure that it is opened as soon as
possible and that it complements other Roads and Maritime Services activity
that is funded over the next few years.
3. At
this early stage the completion is due to be achieved sometime in the 2022/23
financial year however once the detailed design is completed the soonest
possible completion date will be clear.
4. That
with respect to the North Nowra Link Road Council note that the North Nowra
Link Road is still retained as a project in Council’s Contributions
Plan and Council is still collecting contributions on relevant development in
the area
|
|
RESOLVED (Clr Gartner / Clr
Alldrick) MIN18.545
That Council note that with
respect to the Far North Collector Road:
1. The project control group has
initiated the first steps to commence the detailed design process.
2. Council staff will work very
closely with the Roads and Maritime Services at a senior level in relation to
this project to ensure that it is opened as soon as possible and that it
complements other Roads and Maritime Services activity that is funded over
the next few years.
3. At this early stage the completion
is due to be achieved sometime in the 2022/23 financial year however once the
detailed design is completed the soonest possible completion date will be
clear.
4. That with respect to the North
Nowra Link Road Council note that the North Nowra Link Road is still retained
as a project in Council’s Contributions Plan and Council is still
collecting contributions on relevant development in the area
CARRIED
|
|
SA18.175 NSW
Government - Update of Shoalhaven - Kiama TRACKS Model - Grant Funding Assistance
2017/18
|
HPERM Ref:
D18/226406
|
|
Recommendation
That:
1. Council
accepts the grant funding offer, $23,488 (exc GST) being for 50% of variation
costs incurred as part of the Shoalhaven-Kiama TRACKS (traffic model) update
project.
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, thanking them for the grant funding assistance to update
Council’s suite of TRACKS models, aiding in the planning of urban
release areas and important strategic road projects
|
|
RECOMMENDATION
(Clr Proudfoot / Clr Alldrick)
That:
1. Council accepts the grant funding
offer, $23,488 (exc GST) being for 50% of variation costs incurred as part of
the Shoalhaven-Kiama TRACKS (traffic model) update project.
2. The General Manager (Director
Assets & Works) writes to the NSW Roads & Maritime Services, thanking
them for the grant funding assistance to update Council’s suite of
TRACKS models, aiding in the planning of urban release areas and important
strategic road projects.
CARRIED
|
|
SA18.176 NSW
Better Boating Now - Funding
|
HPERM Ref:
D18/195480
|
|
Recommendation
That Council applies to Roads
& Maritime Services (RMS) for the Better Boating Now funding grant offer
of $400,000 to be alternatively used for:
1. Improvements
(including sealing) of the Lake Conjola Entrance Road boat launching ramp car
park (approx. $100,000)
2. Undertaking
a feasibility/options/cost benefit study and extensive community consultation
($30,000) into alternative lower capital cost boat launching facilities (up
to a total of $270,000) as a cheaper alternative to the construction of a new
facility at Havilland Street West Conjola Facility in the short term, i.e.
a. Valley
Drive West Conjola
b. Aney
Street Conjola
|
|
RECOMMENDATION
(Clr White / Clr Proudfoot)
That Council applies to Roads
& Maritime Services (RMS) for the Better Boating Now funding grant offer
of $400,000 to be alternatively used for:
1. Improvements (including sealing)
of the Lake Conjola Entrance Road boat launching ramp car park (approx.
$100,000)
2. Undertaking a
feasibility/options/cost benefit study and extensive community consultation
($30,000) into alternative lower capital cost boat launching facilities (up
to a total of $270,000) as a cheaper alternative to the construction of a new
facility at Havilland Street West Conjola Facility in the short term, i.e.
a. Valley Drive West Conjola
b. Aney Street Conjola
CARRIED
|
|
SA18.177 Bomaderry
Sewerage Treatment Plant -
Property Acquisition Matters
|
HPERM Ref:
D18/228370
|
|
Recommendation
That Council
1. Purchase
by agreement 74 and 76 Railway Street, Bomaderry being Lot J DP 385161 and
Lot K DP 389887 from Andrew and Tonnie Phillips and pay $470,000 (exc GST)
with a three (3) month delayed settlement period and the owners’
reasonable legal costs;
2. Delegate
authority to the General Manager (Director Assets and Works) to adjust the
purchase price, if necessary, in accordance with settlement figures
determined by Council’s solicitor;
3. Fund all
costs associated with the purchase from the Sewer Fund Job No 79322;
4. Grant
authority to affix the Common Seal of the Council to any documents required
to be sealed and that the General Manager be authorised to sign any documents
necessary to give effect to this resolution;
5. Classify
the property purchased as ‘Operational’ in accordance with
section 31(2) of the Local Government Act, 1993; and
6. Enter
into negotiations for the purchase of Lot 2 DP 538290, 80 Railway Street
Bomaderry and submit, in due course, a further report to Council outlining
the result(s) of those negotiations.
|
|
RECOMMENDATION
(Clr Proudfoot / Clr Gash)
That Council
1. Purchase by agreement 74 and 76
Railway Street, Bomaderry being Lot J DP 385161 and Lot K DP 389887 from
Andrew and Tonnie Phillips and pay $470,000 (exc GST) with a three (3) month
delayed settlement period and the owners’ reasonable legal costs;
2. Delegate authority to the General
Manager (Director Assets and Works) to adjust the purchase price, if
necessary, in accordance with settlement figures determined by
Council’s solicitor;
3. Fund all costs associated with the
purchase from the Sewer Fund Job No 79322;
4. Grant authority to affix the
Common Seal of the Council to any documents required to be sealed and that the
General Manager be authorised to sign any documents necessary to give effect
to this resolution;
5. Classify the property purchased as
‘Operational’ in accordance with section 31(2) of the Local
Government Act, 1993; and
6. Enter into negotiations for the
purchase of Lot 2 DP 538290, 80 Railway Street
Bomaderry and submit, in due course, a further report to Council outlining
the result(s) of those negotiations.
CARRIED
|
|
SA18.178 Waste
Less Recycle More Grant - Bin Trim Program
|
HPERM Ref:
D18/213036
|
|
Recommendation
That
1. Council
accept the grant of $350,000 from the NSW EPA for the Bin Trim Program Round
3 Project.
2. Council
allocate $82,045 from the Waste Reserve towards the Bin Trim Program Round 3
Project as Council’s net co-contribution as proposed in the project
application.
3. The
Grant and Council’s funding contribution be allocated to the FY2018/19
budget.
|
|
RECOMMENDATION
(Clr Gartner / Clr Cheyne)
That
1. Council accept the grant of
$350,000 from the NSW EPA for the Bin Trim Program Round 3 Project.
2. Council allocate $82,045 from the
Waste Reserve towards the Bin Trim Program Round 3 Project as Council’s
net co-contribution as proposed in the project application.
3. The Grant and Council’s
funding contribution be allocated to the FY2018/19 budget.
CARRIED
|
|
SA18.179 Waste
Less Recycle More Grant - Shoalhaven Plastics and Cardboard Recovery and
Consolidation Project
|
HPERM Ref:
D18/218855
|
|
Recommendation
That Council accept the grant of
$348,754 (exc GST) from the NSW EPA for the Shoalhaven Plastics and Cardboard
Recovery & Consolidation Project and vote the funding into the budget.
|
|
RECOMMENDATION
(Clr Gartner / Clr Alldrick)
That Council accept the grant of
$348,754 (exc GST) from the NSW EPA for the Shoalhaven Plastics and Cardboard
Recovery & Consolidation Project and vote the funding into the budget.
CARRIED
|
|
SA18.180 Love
Food Hate Waste Grant
|
HPERM Ref:
D18/218431
|
|
Recommendation
That Council accept the grant of
$15,000 from the NSW EPA for the Love Food Hate Waste Grants Program Round 5
– Stream 1 project and this funding be voted into the FY2018/19 budget.
|
|
RECOMMENDATION
(Clr Gartner / Clr Cheyne)
That Council accept the grant of
$15,000 from the NSW EPA for the Love Food Hate Waste Grants Program Round 5
– Stream 1 project and this funding be voted into the FY2018/19 budget.
CARRIED
|
|
SA18.181 Waste
Reduction Management Strategy Update
|
HPERM Ref:
D18/225420
|
|
Recommendation
(Item to be determined under delegated authority)
That
1. In
relation to the draft waste reduction management strategy, Council note that
fifty one submissions were received, being:
a. 46
submissions indicated either directly or indirectly that they would like to
have a green bin;
b. Some
of the above submissions suggested that an alternative would be a free drop
off of green waste at the transfer station
c. Others
suggested a free pick up of green waste (as per the green and bulky waste pick
up service), or alternatively additional vouchers for green waste
d. A
number of submissions required a more specific strategy for dealing with
holiday homes over the peak season
e. There
were also a few compliments about the service provided at specific waste
recycling and transfer facilities.
2. Council
adopt the draft Strategy, as publicly exhibited (with minor information
updates), for the next 5 years, noting that the strategy can be amended from
time to time as resolved by Council, and that the strategy itself does not
commit Council to any budget allocations.
3. The
General Manager (Director Assets and Works) prepare a report for
Council’s consideration outlining the options that are available within
the Shoalhaven to collect and dispose of Green Waste.
4. The
General Manager (Director Assets and Works) review the current operating
hours policy which sees all recycling and waste facilities closed on public
holidays except Easter Monday, as soon as possible after the 30 June 2019.
|
|
RESOLVED (Clr Gartner / Clr
White) MIN18.546
That
1. In relation to the draft waste
reduction management strategy, Council note that fifty one submissions were
received, being:
a. 46 submissions indicated either
directly or indirectly that they would like to have a green bin;
b. Some of the above submissions
suggested that an alternative would be a free drop off of green waste at the
transfer station
c. Others suggested a free pick up of
green waste (as per the green and bulky waste pick up service), or alternatively
additional vouchers for green waste
d. A number of submissions required a
more specific strategy for dealing with holiday homes over the peak season
e. There were also a few compliments
about the service provided at specific waste recycling and transfer
facilities.
2. Council adopt the draft Strategy,
as publicly exhibited (with minor information updates), for the next 5 years,
noting that the strategy can be amended from time to time as resolved by
Council, and that the strategy itself does not commit Council to any budget
allocations.
3. The General Manager (Director
Assets and Works) prepare a report for Council’s consideration
outlining the options that are available within the Shoalhaven to collect and
dispose of Green Waste.
4. The General Manager (Director
Assets and Works) review the current operating hours policy which sees all
recycling and waste facilities closed on public holidays except Easter
Monday, as soon as possible after the 30 June 2019.
CARRIED
|
|
SA18.182 Tenders
- Landfill Gas Services
|
HPERM Ref:
D18/225478
|
|
Recommendation (Item to be determined under
delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
|
|
RESOLVED (Clr Pakes / Clr White) MIN18.547
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
CARRIED
|
|
SA18.183 Classification
of Land - Proposed Lot 48 of Subdivision SF9367 -Tahnee Street Sanctuary
Point
|
HPERM Ref:
D18/222621
|
|
Recommendation
That Council resolve to classify
the land described as proposed Lot 48 of SF9367 Tahnee Street, Sanctuary
Point as Operational Land.
|
|
RECOMMENDATION
(Clr Gartner / Clr White)
That Council resolve to classify
the land described as proposed Lot 48 of SF9367 Tahnee Street, Sanctuary
Point as Operational Land.
CARRIED
|
|
SA18.184 Unauthorised
private structures in Council's Drainage Reserve - Off Lake Conjola
|
HPERM Ref:
D18/223697
|
|
Recommendation (Item
to be determined under delegated authority)
That Council receive the report outlining
the process staff intend to undertake to authorise unauthorised private
structures (jetties, retaining walls, wharves & boat ramps) located in
Council’s drainage reserve south of and draining into Lake Conjola, for
information.
|
|
RESOLVED (Clr White / Clr
Proudfoot) MIN18.548
That Council
1. Receive the report outlining the
process staff intend to undertake to authorise unauthorised private
structures (jetties, retaining walls, wharves & boat ramps) located in
Council’s drainage reserve south of and draining into Lake Conjola, for
information.
2. Advise the local CCB and home
owners in Lake Conjola of this resolution.
CARRIED
|
|
SA18.185 Acceptance
of Grants - Grey Headed Flying Fox and Biodiversity Corridor Mapping
|
HPERM Ref:
D18/210530
|
|
Recommendation
That
1. Council
accept the three grants totalling $92,130 from Local
Government NSW (LGNSW - $47,130) and the NSW Office of Environment &
Heritage (OEH - $45,000);
2. Council
provide an in-kind contribution, as a condition of Grant 1, by allocating
$48,840 from existing Environmental Services budget in the form of staff time
and vegetation management; and
3. The
General Manager thank both LGNSW and OEH, in writing, for the grant funding.
|
|
RECOMMENDATION
(Clr Watson / Clr Gartner)
That
1. Council accept the three grants
totalling $92,130 from Local Government NSW (LGNSW - $47,130) and the NSW
Office of Environment & Heritage (OEH - $45,000);
2. Council provide an in-kind
contribution, as a condition of Grant 1, by allocating $48,840 from existing
Environmental Services budget in the form of staff time and vegetation
management; and
3. The General Manager thank both
LGNSW and OEH, in writing, for the grant funding.
CARRIED
|
|
SA18.186 EOI
Process - Sewer Pumpstation Universal Drawdown Device
|
HPERM Ref:
D18/238456
|
|
Recommendation (Item to be determined under
delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
|
|
RESOLVED (Clr Gartner / Clr
Proudfoot) MIN18.549
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
CARRIED
|
|
Procedural
Motion - Matters of Urgency
|
|
RESOLVED (Clr Watson) MIN18.550
That an additional item to
discuss the status of the proposal for Island Point Road, St
Georges Basin be introduced as a matter of urgency.
CARRIED
|
|
The
Chairperson ruled the matter as urgent as an interim report was requested.
|
|
SA18.187 Additional
Item - Island Point Road, St Georges Basin
|
|
RESOLVED (Clr Wells / Clr Watson)
MIN18.551
That the General Manager
(Director Planning & Development) provide a report to the Development
Committee on all issues relating to this application including access and
payment from section 94 funding to access the subject property.
CARRIED
|
|
Procedural Motion - Matters of Urgency
|
|
RESOLVED (Clr Pakes / Clr Gash) MIN18.552
That an
additional item regarding
the West Culburra Concept Planning Proposal be introduced as a matter of
urgency.
CARRIED
|
|
The
Chairperson ruled the matter as urgent.
|
|
SA18.188 New
Item - West Culburra Concept Planning Proposal
|
|
RESOLVED (Clr Pakes / Clr Gash) MIN18.553
That Council:
1. Reaffirm its
strong support for the West Culburra Concept proposal.
2. Acknowledge and
congratulate the overwhelming majority of the Culburra Beach Community for
their positive attitude towards the West Culburra Concept proposal.
3. Thank and
congratulate Director Phil Costello and Section Manager Strategic Planning
Gordon Clark for their excellent submission at the public meeting held 24
July 2018.
For: Clr Wells, Clr Gash, Clr White, Clr Pakes, Clr Watson, Clr
Kitchener and Clr Proudfoot
Against: Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett and
Russ Pigg
CARRIED
|
Clr Gartner & Clr Findley raised Point of order against
Clr Pakes. The Chairperson ruled as a Point of Order. Clr Pakes was asked to
withdraw his comments relating to a member of the Culburra community.
Clr Pakes refused to
withdraw him comments citing that he did not identify the individual.
The Chairperson asked
that his strong disapproval of the comment be recorded.
|
Procedural
Motion - Matters of Urgency
|
|
RESOLVED (Clr Proudfoot / Clr
Kitchener) MIN18.554
That an additional item
regarding the fencing at Dolphin Point near the reserve be introduced as a
matter of urgency.
CARRIED
|
|
The
Chairperson ruled the matter as urgent.
|
Note: Clr Alldrick left
the meeting at 7.35pm
Note: Clr Gartner left
the meeting at 7.35pm
|
SA18.189 New Item
- Dolphin Point Vehicle Access Restriction
|
|
RESOLVED (Clr Proudfoot / Clr
Kitchener) MIN18.555
In
relation to Dolphin Point reserve areas, that Council
1. Stop the removal of the posts
immediately.
2. Erect a temporary barricade
followed by a long term replacement to stop vehicles entering the reserve.
CARRIED
|
Confidential Reports
Pursuant to Section 10A(4) the public were invited to make
representation to the meeting before any part of the meeting is closed, as to
whether that part of the meeting should be closed.
No members of the public made representations.
|
RESOLVED (Clr Pakes / Clr
Findley) MIN18.556
That the press and
public be excluded from the Meeting, pursuant to section 10A(1)(a) of the
Local Government Act, 1993, to consider the following items of a confidential
nature.
CSA18.12 Tenders
– Landfill Gas Services
Commercial information of a confidential nature that
would, if disclosed prejudice the commercial position of the person who
supplied it.10(A)(2)(d)(i)
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
CSA18.13 EOI
Process - Sewer Pumpstation Universal Drawdown Device
Commercial information of a confidential nature that
would, if disclosed prejudice the commercial position of the person who
supplied it.10(A)(2)(d)(i)
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
CARRIED
|
The meeting moved into
confidential the time being 7.41.
The meeting moved into
open session, the time being 7.43.
Report from confidential session
The following resolutions
of the meeting, whilst closed to the public, were made public.
|
CSA18.12 Tenders
– Landfill Gas Services
|
HPERM Ref:
D18/225487
|
|
RESOLVED (Clr Watson / Clr Gash) MIN18.557C
That Council
1. In
accordance with Section 178(1)(b) of the regulations decline to accept any
Tender for Landfill Gas Services as the highest ranking tender contains
departures that are not immediately acceptable to Council and not easily
varied in accordance with Clause 176
2. In
accordance with Clause 178(3)(e) authorise the General Manager (Director
Assets & Works) to enter into negotiations with both Tenderers, LGI
Limited and iGas Operations Pty Ltd or any other person, for provision of
landfill gas services at the West Nowra landfill for the following reasons:
a. Accepting
the highest ranking tender represents a risk to Council due to a number of departures
from the contract conditions.
b. Negotiations
are required on matters of departures and a revised assessment made between
both Tenderers on that basis.
3. Council
authorise the General Manager (Director, Assets and Works), subject to
successful negotiations, to execute the Contract Documents and associated
documents, including variations under the contract at the conclusion of the
negotiations and provide an update report to Council as soon as possible
after the contracts are signed.
CARRIED
|
|
CSA18.13 EOI
Process - Sewer Pumpstation Universal Drawdown Device
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HPERM Ref:
D18/225990
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RESOLVED (Clr Watson / Clr Gash) MIN18.558C
That Council
1. In
accordance with Section 178(1)(b) of the regulations decline to accept any
Tender for Sewer Pumpstation Universal Drawdown Device as the sole
tenderer did not provide sufficient information to demonstrate their
suitabilty and qualification to be able to confidently commercialise the
device from the current state.
2. In
accordance with Clause 178(3)(e) enter into negotiations with any person or
from within existing tender panels for the following reasons
a. Failure
to attract competitive, relevant and qualified bidders in an open tender
process with no indication that a new tender would yield a different result
b. The
lack of market response and required commercial arrangements indicates
that this project will require targetted open discussions with
organisations that have been involved in this industry-specific technology
CARRIED
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There being no further
business, the meeting concluded, the time being 7.46pm.
Clr Wells
CHAIRPERSON
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Strategy and Assets
Committee – Tuesday 21 August 2018
Page
1
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SA18.190 Notice
of Motion - Donation - Berry Small Farm Field Days
HPERM Ref: D18/268440
Submitted
by: Clr John Wells
Purpose / Summary
The following Notice of Motion, of which due notice has been
given, is submitted for Council’s consideration.
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Recommendation (Item to be
determined under delegated authority)
That Council support Berry
Rotary’s Small Farm Field Day event by voting $2000 from the
unallocated donations vote.
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Background
The Berry Small Farm Field Days
(BSFFD) are a community initiative of the Rotary Club of Berry and will be held
on Friday 7 and Saturday 8 September at the Berry Showground. This year is the
seventh holding of the event, with each year building on the success of
previous years.
There are only four similar
field day events held in NSW aimed specifically at the small landholders and
the BSFFD is the only event providing suppliers the opportunity to showcase
their products and services direct to small landholders in the Illawarra /
Shoalhaven / South Coast region. Last year the BSFFD attracted a crowd of
around 4000 people, together with over 100 exhibitors who travelled from as far
as Victoria, Queensland and various parts of NSW.
The Shoalhaven and surrounds is
increasingly being populated by small acreage farmers, all of whom are looking
for machinery, equipment, products, services and advice to assist them in
carrying out the farming pursuits they desire. As one would expect, lectures,
demonstrations, product samples, literature and case studies are all part of
the BSFFD scene.
Last year Berry Rotary launched
a new initiative in showcasing a range of exhibits under the “eat
food” banner, highlighting locally produced food including olives, olive
oils, cheese and dairy products, wine, meat, grains, honey and fruits. Their
products were supported by an enhanced program of demonstrations and talks to
provide visitors to better understand product applications and benefits.
The “eat food”
showcase was so successful it is being held again in 2018 – hopefully
even bigger and better than 2017. Rotary again seeks Council sponsorship of
this initiative which will assist in hiring and setting up the large marquee in
which the event is held. A sum of $2000 is requested in return for which
Council will be given program and signage recognition as well as recognition
rights on the marquee with the following wording:
“Eat Local” –
supported by Shoalhaven City Council.
Note by the General Manager
An amount of $42,349 is
available in the 2018/19 Unallocated Donations vote.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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1
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SA18.191 Notice
of Motion - Traffic/Parking Control Plan - Owen/Sydney/Tomerong Streets
Huskisson
HPERM Ref: D18/278044
Submitted
by: Clr John Levett
Purpose / Summary
The following Notice of Motion, of which due notice has been
given, is submitted for Council’s consideration.
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Recommendation
That further to the Council
Resolution of 24 April 2018 (MIN18.290) for the Council to prioritise and
take action in regard to "a comprehensive current traffic/parking
control plan for the intersection of Owen/Sydney/Tomerong Streets (Picture
Theatre Corner)" that funds be now sourced so that a design and costing
study can be completed to take the project to the stage of being "shovel
ready".
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Note by the General Manager
At its meeting on 24 April 2018,
Council resolved (MIN18.290):
That:
1. Council recognises
and gives priority consideration in the budget process to the following,
(noting the importance of item 1a as a priority)
a. Prepare a comprehensive
current traffic/parking control plan and fund and construct a roundabout at the
intersection of Owen/Sydney/Tomerong streets (Picture Theatre corner).
b. Remove the existing work/dump
area at the entrance to Husky Road north side (opposite the new sign) and
replant with trees to compliment the other side.
c. Sports fields public amenities
upgrade
2. The following items
be costed and reported to Council
a. Outdoor gym equipment in
Voyager Park.
b. Car Parking solutions (a
significant on-going issue)
c. Add trees to village entrance
on south side near the Bowling Club to create an avenue.
d. Install banners in Owen street
on power poles for holidays/ white sands carnival.
Staff are preparing a report to
Council for submission in September which will address all matters in the April
resolution.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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1
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SA18.192 Report
of the Homelessness Taskforce Shoalhaven - 30 July 2018
HPERM Ref:
D18/269578
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HT18.10 Everybody's
Home Campaign - Support Request
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HPERM Ref:
D18/205917
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Recommendation
That Council offer its support to
the Everybody’s Home campaign, and write to Lake Macquarie City Council
to affirm this.
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HT18.12 Proposed
Memorandum of Understanding - Affordable Housing Opportunities
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HPERM Ref:
D18/210107
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Recommendation
That Council:
1. Proceed
to enter into a Memorandum of Understanding with Amoveo and Southern Cross
Community Housing to pursue a partnership to investigate and deliver
affordable housing and emergency accommodation opportunities in Shoalhaven.
2. Receive
update reports, through the Homelessness Taskforce Shoalhaven, as needed or
required.
Note by the General Manager:
The Shoalhaven Affordable Housing Strategy includes
actions to work with others to achieve affordable housing and temporary
emergency accommodation options. Following the release of the strategy Amoveo
approach Council to discuss possible opportunities to assist in this regard.
Amoveo are a business that are involved in the construction/supply of
prefabricated affordable housing and homeless shelters. They have provided
examples of the type of product they deliver. They have suggested that they
are keen to be part of the overall homelessness solution in Shoalhaven and
have noted in their correspondence that they have a partnership with China
Rail Corporation, who have a $500million social fund for these types of
projects in Australia.
Amoveo have proposed a
Memorandum or Understanding (MoU) that would see Council and Southern Cross
Community Housing work together with Amoveo to see what opportunities exist
to deliver prefabricated homeless affordable housing / shelters in the
Shoalhaven.
If the MoU is pursued it is
envisaged that the three parties will commit to be involved as follows:
• Council
– help identify suitable land and provide planning support and possibly
services to any sites.
• Southern
Cross Community Housing – provide ongoing management of any housing or
emergency accommodation and seek funding to assist with support services and
similar.
• Amoveo
– lobby Government for infill blocks identified as suitable for
affordable housing or emergency accommodation for use on a leasehold basis.
Liaise with the other parties to install homeless accommodation, granny flats
and new generation boarding houses.
The MoU is not a commitment of
funding or other resources but establishes a collaborative approach between
the parties to work on potential solutions to homelessness and affordable
housing in Shoalhaven.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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1
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SA18.193 Report
of the Youth Advisory Committee - 1 August 2018
HPERM Ref:
D18/278041
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YA18.17 Youth
Advisory Committee Planning Day 2018 - 2019 - Proposed Budget
Allocations
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HPERM Ref:
D18/226673
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Recommendation
That the Youth Advisory Committee
approve the disbursement of funds to support the following initiatives from
the existing 2018/19 Youth Advisory Committee budget:
1. International Youth Day Awards -
$3,000
2. South Coast Youth Leaderships
Forum Activity - $1,000
3. Ulladulla Youth Centre School
Holiday Activities - $1,000
4. Nowra
Youth Centre Cooking Program - $1,000
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YA18.19 Terms
of Reference Review and Update
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HPERM Ref:
D18/253523
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Recommendation
That the Youth Advisory Committee
Terms of Reference be amended as follows:
3.3 Membership
a) A maximum of
26 youth members comprising of:
i) 18
students from Year 9 and above from local high schools, be appointed as
members. A maximum of 5 students may be elected from each local high school,
however only a maximum of 2 students from each school may attend and vote at
any meeting;
ii) A
maximum of 8 young people aged between 15 and 21 years from the community
and/or Youth Services be appointed as members; and
b) One
representative for each of the Federal Member for Gilmore and the State
Members for South Coast and Kiama; and
c) Councillors
of Shoalhaven City Council.
Council
and the Youth Advisory Committee welcomes membership of young people from
diverse and varied backgrounds. Other interested people may
attend as support and observers but are not able to vote on motions.
The Youth Advisory Committee may also call on other people to attend the
meetings as required.
When
a member turns 21 years of age, their position will be declared vacant.
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YA18.21 Additional
item - Traffic options and pedestrian safety - John Purcell Way and Hillcrest
Avenue
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Recommendation
That:
1. Council request staff investigate
traffic options and pedestrian safety for the intersection of Hillcrest
Avenue and John Purcell Way due to the large volume of traffic during school
times and at sporting events;
2. A member of Council’s
traffic unit attend the next meeting of the Youth Advisory Committee.
Note by the General Manager:
Staff would be able to investigate this matter.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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1
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SA18.194 Country
Mayors Association Meeting - 3 August 2018
HPERM Ref: D18/270085
Group: General
Manager's Group
Attachments: 1. Minutes
- 3 August 2018 - Country Mayors Association Meeting (councillors information
folder) ⇨
2. Waste
to Energy Presentation (councillors information folder) ⇨
3. Waste to Energy Report &
Discussion Paper (councillors information folder) ⇨
Purpose / Summary
Report on the recent meeting
held on 3 August 2018.
|
Recommendation
(Item to be determined under delegated authority)
That Council receive the report
of the Country Mayors Association held on 3rd August for
information.
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Options
1. As
recommended.
2. Council may wish to take further
actions in respect to any matters contained within the Minutes (see Councillors
Information Folder).
Background
The recent meeting was fortunate
in having the keynote speakers of Premier, the Hon Gladys Berejiklian, and the
Hon John Barilaro, Deputy Premier and Minister for Regional NSW, Minister for
Skills and Minister for Small Business.
It was evident that both
speakers wished to assure members that the current State Government is
committed to their infrastructure program and that a fair share of funds would
be spent in rural and regional NSW. They were keen to emphasise that the
tension between State and Local was over in respect to mergers, Fit for the
Future, and establishing Joint Organisations and it was important to rebuild
‘trust’. Some of the key topics raised/discussed:
· Water
security;
· Snowy
Hydro;
· Fuel
security;
· Waste
to Energy;
· Library
funds - continue to write to the Minister;
· Remuneration
of councillors;
· Youth;
and
· Drought
impacts - maintaining the well-being of people is a key issue;
Terry Dodds, Chief Executive,
Tenterfield Shire Council gave a very interesting presentation on “Waste
to Energy” – the presentation and reports are in Councillors
Information Folder.
Following the presentation from
Mr Dodds the meeting resolved:
RESOLVED That the Country Mayors Association provide a
letter of support to Tenterfield Shire Council and the New England Joint
Organisation to seek seed funding from governments to undertake a feasibility
study and the Premier be advised of this support (Yass Valley Council/Glen
Innes Severn Council)
RESOLVED That the Country Mayors Association invite
other Joint Organisations to support the initiatives of Tenterfield Shire
Council and the New England Joint Organisation to make Waste to Energy a
reality (Leeton Shire Council/ Tenterfiels Shire Council)
RESOLVED That the Country Mayors Association request Mr
Ken Gillespie, Regional Infrastructure Coordinator to facilitate a meeting of
State Government leaders including OEH, EPA and DPC with local government
representatives to discuss the issues that could be facing making Waste to
Energy a reality (Orange City Council/ Yass Valley Council)
Ken Gillespie, Regional
Infrastructure Coordinator, NSW Premiers and Cabinet office introduced his team
and spoke on the role they play across the State - what are Council’s top
5 priorities that need to be pursued!
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.195 Shoalhaven
Community and Recreation Precinct - Addition of Croquet Courts to Artie Smith
Detailed Design
HPERM Ref: D18/229741
Group: Finance
Corporate & Community Services Group
Section: Recreation
Community & Culture
Purpose / Summary
To provide an update on the
successful negotiations with Bomaderry Croquet Club to relocate from their
current Bomaderry Oval site to the Artie Smith Site, and seek endorsement to
include a flat playing surface for Croquet as part of the detailed design for
Artie Smith Oval.
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Recommendation (Item to be
determined under delegated authority)
That Council:
1. Note
the investigations undertaken in consultation with the Athletics Club in
attempting to identify an alternate site for a new facility.
2. Include
provision for croquet facilities as part of the detailed design of the Artie
Smith Oval site.
3. Note
the engagement of Acclimate to liaise with peak sporting and grants bodies to
progress the Artie Smith project.
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Options
1. Adopt the
recommendation.
Implications: This is preferred as it is in line
with negotiations held with Nowra Bomaderry Croquet Club and will enable
Council staff to proceed with the detailed design of Artie Smith Oval to include
croquet facilities alongside the AFL/Cricket facilities. Adopting the
recommendation will still allow the previous resolution of the Ordinary Council
to be achieved.
2. Adopt an
alternative recommendation.
Implications: Depending on the extent of the
alternative recommendation, this might result in delays to the detailed design
of Artie Smith Oval and may also be inconsistent with the minute of the
Ordinary Council.
Background
MIN18.111
Council resolved at its 27 February
2018 Ordinary meeting:
“That:
1. Council support the Rescission
Motion and put the SCaRP Masterplan on hold.
2. With respect to the Athletics
Facility, Council:
a. Immediately engage with the
Athletics Club to investigate an alternate site for a new facility with a
commitment to fund works and seek grant funds in the short term.
b. Provide funding of up to $300,000
in the 2018/19 budget for project scoping, consultation, and design work with a
view to delivering a plan that will be construction ready by 2020.
c. Immediately apply as is practical,
for sporting grants for the construction of the facility
3. Council commit to maintaining the
Bomaderry Aquatic Centre in its present form
4. With respect to the Croquet Club:
a. Council advise the Croquet Club it
may remain in its current location and to proceed with its expansion plan; and
b. A report be submitted back to
Council on funding options for the croquet facility
5. Council advise all other Sports
Associations and Stakeholders of this decision.
6. A review of the Masterplan Design
commence to provide for a new 50m outdoor pool and swimming complex as part of
the current works plan for SCaRP and priorities which now include an athletics
facility.”
In respect of item 2 of
MIN18.111, Council liaised with Athletics regarding requirements for their
facility. Council then investigated sites in the Nowra/Bomaderry Area including
all Council-owned land, Department of Education land (Bomaderry High School),
Ex-Servicemen’s Club land (Worrigee) and private land (Moss Vale Rd) to
find a suitable site for the Athletics Facility. None of the available land was
suitable due to size restrictions, co-location issues and site flooding.
Council then met with Athletics again and it was determined that the preferred
site was the existing Bomaderry Sporting Complex Site in line with the
Council-endorsed Master Plan for SCaRP.
Mayor Findley and the Member for
Kiama, Gareth Ward MP. were involved in the discussions with Athletics in
respect of the investigation of alternate sites.
On 24 April 2018 at the Ordinary
Council meeting, a Notice of Motion was received in relation to the detailed
design work and allocation of funds for Artie Smith Oval. Council resolved
(MIN18.296):
“That Council authorise and
fund up to $200,000 for the development of detailed designs for Artie Smith
Oval, that is, sports infrastructure on lands on the southern side of
Cambewarra Road, Bomaderry.”
A subsequent resolution of Council
in adopting the 2018/19 Budget confirmed the funding source for the $200,000.
Since the Council resolutions,
Mayor Findley, the Member for Kiama Gareth Ward MP, and Council staff have met
with Nowra Bomaderry Croquet and Athletics to consider the progress of site
investigations/locations and to ask Croquet to again consider relocating to the
Artie Smith Site so that their facility as well as Athletics can be
accommodated at the Shoalhaven Community and Recreation Precinct site. Whilst
the Nowra Bomaderry Croquet Club were initially disappointed with a further
change in relation to their location, they have agreed to work with Council
regarding the location and design of the proposed new facilities on the Artie
Smith Site.
To
ratify the negotiations with Nowra Bomaderry Croquet Club, it is proposed to
include the Croquet Courts in the detailed design of Artie Smith for AFL and
Cricket, and in accordance with the Council endorsed Shoalhaven Community and
Recreation Precinct (SCaRP).
Figure 1 - Council Endorsed SCaRP (Artie Smith
component)
Further to the above developments,
Council resolved at the Ordinary meeting on 26 June 2018 (MIN18.473) to
encapsulate the contaminated material from the Shoalhaven Indoor Sports Centre.
The detailed design for Artie Smith, which is proposed to include the croquet
courts, can ensure that this Council resolution is met. Once a consultant is
engaged to undertake the detail design for Artie Smith, including the croquets
courts, they will work with the contractors regarding the
specifications/location and timing of the encapsulation.
The contamination encapsulation
will involve building a stepped or level platform in the area where the
existing stockpiles are located. This would include construction of reinforced
retaining walls around the eastern perimeter of the area to a height of 3.3m;
the finished surface level would be 600mm above the adjacent oval level.
Landscaping will be needed.
Council are proposing to undertake
the detail design and quantity survey of the Artie Smith Oval site as the Stage
1 priority, thus giving certainty to Croquet regarding a site, and with detail
design and quantity survey prepared, we can assist them with seeking grant
monies for the construction of their facility along with the Cricket/AFL fields
and amenities. It is noted in this regard that applications for the latest
round of the Federal Government’s Community Sport Infrastructure Grants
Program are currently open – so timing is of the essence.
Council will then as Stage 2
address item 6 of MIN18.111 to redesign the Bomaderry Sporting Complex
component of the Master Plan to incorporate a 50-metre pool. Progressing with
Stage 2 will be the subject of a further report to Council.
Noting the time constraints in
relation to the current Federal grant opportunities, Council has engaged
Acclimate (who undertook the overall master plan for SCaRP) to continue their
previous work on behalf of Council regarding contacts with sport and government
bodies in relation to the SCaRP project – but now specifically targeted
at the Artie Smith site. Acclimate’s familiarity with the project will
provide expediency to progressing the project, particularly in relation to
seeking government grants and other funding opportunities.
Financial implications
This project is already funded as
per Council Minute MIN18.473 and the addition of the croquets courts as part of
the detail design should not require any additional funds.
Council will approach and apply for
grant monies to construct the plan through any available avenues once the
detail design and quantity survey have been undertaken.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.196 Waiving
& Discounting of Fees for Open Space & Community Facilities 2017/2018
HPERM Ref: D18/237308
Group: Finance
Corporate & Community Services Group
Section: Recreation
Community & Culture
Attachments: 1. Attachment
A - Waiving of Fees for Monthly Markets & Community Events in Public
Reserves ⇩
2. Attachment
B - Waiving of Fees for Open Space Venues and Community Services ⇩
3. Attachment
C -Waiving of Fees for Shoalhaven Libraries ⇩
4. Attachment D - Waiving of
Fees for Shoalhaven Entertainment Centre ⇩
Purpose / Summary
To inform Council of fees that
were waived or discounted during the period 1 July 2017 to 30 June 2018 for the
use of Council’s open space and community facilities.
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Recommendation
(Item to be determined under delegated authority)
That Council note that a total of
$39,922.15 of fees were waived or discounted during the period of 1 July 2017
to 30 June 2018 for the use of Council’s open space and community
facilities.
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Options
1. Council receive this report for
information.
Implications: The report
is provided for information and hence there are no actions required from its
acceptance.
2. Council provide an alternative
recommendation with direction to staff.
Implications: The implications will be dependent on
the form of the resolution.
Details
In accordance with
Council’s policies:
· Fees
– Waivers, Subsidies and Support Policy – POL15/57
· Film
& Video Production in Public Reserves & Public Places – POL08/145
the Director Finance, Corporate
and Community Services has the delegation to waive fees for bona fide charities
or fundraising activities for the use of Council’s open space and
community facilities upon application. The Director may exercise their
discretion or may report to Council for consideration and/or endorsement.
The attached tables show the
fees waived and discounted that were approved in the period of 1 July 2017 to
30 June 2018.
Attachment A - Waiving of Fees
for Monthly Markets & Community Events in Public Reserves 2017/2018 –
Nil
Attachment B – Waiving of
Fees for Open Space Venues and Community Services 2017/2018
Attachment C – Waiving of
Fees for Shoalhaven Libraries – Community Events in Council Facilities
2017/2018
Attachment D – Waiving of
Fee for Shoalhaven Entertainment Centre 2017/2018
Community Engagement
The fees waived or discounted
during the period of 1 July 2017 to 30 June 2018 are for not for profit
organisations or charities.
Examples of the events being
held were of community events, musicals, theatre, concerts, fun days and
community meetings. These events add benefit to the community by educating and
providing activities in which the community can come together to celebrate,
entertain, network and socialise.
Financial Implications
A total of $39,922.15 of fees
were waived or discounted during the period 1 July 2017 to 30 June 2018. A
breakdown is provided below:
Waiving
of Fees for Monthly Markets & Community Events in
Public Reserves 2016/2017 $
NIL
Waiving of Fees for Open Space
Venues & Community Services 2016/2017 $
9,792.28
Waiving of Fees for Shoalhaven
Libraries 2016/2017 $
187.00
Waiving of Fees for Shoalhaven Entertainment Centre 2016/2017 $29,942.87
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Strategy and
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Strategy and
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Strategy and
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Strategy and
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Strategy and
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SA18.197 City
of Shoalhaven Eisteddfod Inc. Nowra Request for Additional Funding
HPERM Ref: D18/260411
Group: Finance
Corporate & Community Services Group
Section: Governance
Attachments: 1. Shoalhaven
Eisteddfod Committee request for Council donation ⇩
2. Memorandum
of Understanding (Confidential - under separate cover)
3. Further correspondence from
City of Shoalhaven Eisteddfod Inc. ⇩
Purpose / Summary
To obtain Council’s
decision in relation to a request from the City of Shoalhaven Eisteddfod Inc.
Nowra for increased support.
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Recommendation
That Council consider the request
from the City of Shoalhaven Eisteddfod Inc. Nowra for an additional donation
to contribute to costs arising from the use of the Shoalhaven Entertainment
Centre.
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Options
1. Not increase the
donation.
The City of Shoalhaven Eisteddfod Inc. Nowra will receive
a $6,800 donation for the 2018/2019 financial year as approved in the Delivery
Plan/Operational Plan.
Implications: The City of Shoalhaven Eisteddfod
Inc. Nowra will be required to raise additional funds through other sources,
such as ticketing and/or fundraising, or consider utilising a more cost
effective venue.
2. Increase
donation.
Implications: The funding provided to the City of
Shoalhaven Eisteddfod Inc. Nowra will be in addition to the 2018/2019 funding
amount of $6,800 as approved in the Delivery Plan/Operational Plan.
3. An alternative
recommendation.
Implications: Unknown.
Background
The City of Shoalhaven
Eisteddfod Inc. Nowra wrote to Council on 1 November 2017 seeking an increase
in the annual Eisteddfod donation to support continued hire of the Shoalhaven
Entertainment Centre (Attachment 1). They however have not specified the quantum
of the additional donation being sought.
The donation provided by
Shoalhaven City Council to the City of Shoalhaven Eisteddfod Inc. Nowra
(the Eisteddfod) in 2017 was $6,800. The Eisteddfod has received donations
since 2007 towards the cost of hire fees. At the initial time in which this
annual donation commenced, the hire fee was contributed to cover the hire of
the Nowra School of Arts. The Eisteddfod has advised that growth of the
Eisteddfod has been such that the School of Arts is no longer adequate for the
three major events each year - School Choral, School Verse Speaking and the
Stars Concert. These larger events are now held at the Shoalhaven Entertainment
Centre.
The letter advised that while
they believe the donation was adequate to subsidise the fees for hire of the
School of Arts, they do not believe it is adequate now that the shows are held
at the Shoalhaven Entertainment Centre. Further, they advised that their
audiences are largely composed of participants’ parents and families and
therefore cannot seek to fully recover Shoalhaven Entertainment Centre hiring
charges by increasing their admission charges.
The City of Shoalhaven
Eisteddfod Inc. Nowra has asked for increases of their allocated donation in
2016, 2015 and 2014.
The November 2017 request was
reported to the Strategy & Assets meeting on 20 February 2018. Council
resolved to defer the donation increase request for the City of Shoalhaven
Eisteddfod Inc. Nowra pending further consultation with Council (MIN18.88).
Council also resolved to continue to maintain the CPI increase in the 2018/2019
Budget.
Representatives from the City of
Shoalhaven Eisteddfod Inc. Nowra met with Council staff on 22 March 2018. The
outcome of this meeting was that the Shoalhaven Entertainment Centre would
provide a Memorandum of Understanding to the City of Shoalhaven Eisteddfod Inc.
Nowra in relation to ticket sales and in doing so would consider new
initiatives and alternate measures to reduce the costs to the Eisteddfod. The
Memorandum of Understanding was struck in May 2018 and forwarded to the
committee for counter-signing on May 8, 2018. (Attachment 2),
The City of Shoalhaven
Eisteddfod Inc. Nowra have again written to Council on 28 June 2018 seeking
increased funding for venue costs (attachment 3).
The Shoalhaven Entertainment
Centre has provided the following breakdown of costs and subsidies provided to
the City of Shoalhaven Eisteddfod Inc. Nowra in 2018:
“City of Shoalhaven Eisteddfod –
Schools Choral, May 24, 2018
Hirer’s expenses: $7,219.80 (before Shoalhaven
Entertainment Centre subsidy applied)
SEC subsidy: $1,791.30
Ticket sales income: $3,222
Result: Cost to Eisteddfod $2,206.50
City of Shoalhaven Eisteddfod Schools’ Verse
Speaking, June 5, 2018
Hirer’s expenses: $5,861.55 (before Shoalhaven
Entertainment Centre subsidy applied)
SEC Subsidy applied $801.80
Ticket sales income: $1,992
Result: Cost to Eisteddfod $3,067.75
Stars of the Eisteddfod, June 23, 2018
Venue hire costs: $5,362.54 (before Shoalhaven
Entertainment Centre subsidy applied)
SEC Subsidy: $607.77
Ticket sales income: $6,015
Result: $1,260.16 income for Eisteddfod
Across the three 2018 Eisteddfod events:
Shoalhaven Entertainment Centre hire fees 2018
$18,443.89
Less: Shoalhaven Entertainment Centre subsidy 2018
$3,200.87
2018 Net cost of hire (3 events) at
Shoalhaven Entertainment Centre
$15,243.02
It is noted that the events at the entertainment centre have
ticket sales of $11,229, however Council is not privy to the expenses incurred.
Further to the costs for the use of the Shoalhaven
Entertainment Centre, the Nowra School of Arts is also hired for Eisteddfod
events at a cost to the group of $1,879.80 in 2017 and $2,092.88 in 2018.
The following options to improve the financial sustainability
of the Eisteddfod events were discussed between the Shoalhaven Entertainment
Centre and the Eisteddfod Committee in negotiating the Memorandum of
Understanding:
· increasing
ticket prices for the Schools events by $1 to $6
· Increasing
ticket prices for the Stars event
· Providing
more seats on the flat floor of the auditorium
· Increasing
the Auditorium capacity by having school children sitting in raked seating
· Pushing
online ticket sales and prior sales for the schools events, rather sales only
from 30 minutes prior to the event starting as this caused anxiety for the
patrons.
Policy Implications
Council has resolved to review
the Donations Policy. This request is within the scope of the current policy.
Financial Implications
The City of Shoalhaven
Eisteddfod Inc. Nowra will receive an allocated donation this financial year of
$6,800.
Whilst the Eisteddfod
hasn’t specified the quantum of the increase in contribution from Council
being sought, if the intention was to cover the net cost of hiring the
Entertainment Centre, then that would mean an increase of some $8,400 or more
than doubling the current contribution. Council may therefore wish to consider
a more modest increase that provides some additional assistance noting that the
Eisteddfod does have other options available to offset the hire costs as
outlined in the report.
The current balance of the
2018/2019 unallocated donations budget is $37,349.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Strategy and
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.198 Women
in Local Government Leadership Summit
HPERM Ref: D18/263082
Group: Finance
Corporate & Community Services Group
Section: Human
Resources, Governance & Customer Service
Purpose / Summary
To consider Councillor attendance at the 10th
Women in Local Government Leadership Summit scheduled for 11-14 September 2018
in Sydney.
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Recommendation
(Item to be determined under delegated authority)
That Council
1. Notes
the details of the 10th Women in Local Government Leadership
Summit scheduled for 11-14 September 2018 in Sydney.
2. Authorises
available Councillors to attend the conference and such attendance be deemed
Council Business.
3. Travel,
registration fees, accommodation and all reasonable out-of-pocket expenses be
met in accordance with its adopted policy.
4. Request
Councillors attending the conference to provide a written report within 30
days of returning from the conference.
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Options
1. As
per the recommendation.
2. That
Council limit the number of Councillors attending the Conference and such
attendance be deemed Council Business.
3. That
Council not approve Councillor attendance at the Conference as Council
Business.
Background
The 10th Women in
Local Government Leadership Summit is considered relevant to local government.
Information in relation to the conference is available by following the link
below:
http://liquidlearning.com/documents/WILG0918A/WILG0918A_S25.pdf
Costs associated with the
conference are estimated as follows:
· registration: $3795
(4 days)
$3095
(3 days)
$2395
(2 days)
$1295
(1 day workshop)
Group
discounts available
· travel,
accommodation and out of pocket expenses: not yet determined.
An option available to Council
is to define the number of Councillors attending the conference and for Council
to determine the appropriate Councillors authorised to attend.
The
conference consists of:
· Pre-summit
Workshop 9am-4.30pm 11 September 2018
· Summit 8.30am 12
September 2018 to 4.30pm 13 September 2018
· Post-summit
Workshop 9.00am-4.30pm 14 September 2018
The
following Council Business is scheduled within the period of the conference:
· Shoalhaven
Traffic Committee 11 September 2018
· Development
Committee 11 September 2018.
· Councillor
Briefing 13 September 2018.
· Councillor
Familiarisation Tour Northern Area 14 September 2018.
Policy Implications
The Council Members –
Payment of Expenses and Provision of Facilities Policy limits attendance at
conferences to three per annum per councillor exclusive of any conference
arranged by either the State or National Local Government Associations.
Financial Implications:
Funds are available for
Councillors to attend this conference.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.199 2018
MAV Sustainable Communities National Summit
HPERM Ref: D18/271248
Group: Finance
Corporate & Community Services Group
Section: HR,
Governance & Customer Services
Attachments: 1. MAV
Sustainable Communities National Summit 2018 ⇩
Purpose / Summary
To consider Councillor attendance at the 2018 Municipal
Association of Victoria (MAV) Sustainable Communities National Summit scheduled
for 18 & 19 September 2018 in Melbourne.
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Recommendation
(Item to be determined under delegated authority)
That Council
1. Notes
the details of the 2018 MAV Sustainable Communities National Summit scheduled
for 18 & 19 September 2018 in Melbourne.
1. Authorises
available Councillors to attend the conference and such attendance be deemed
Council Business.
2. Travel,
registration fees, accommodation and all reasonable out-of-pocket expenses be
met in accordance with its adopted policy.
3. Request
Councillors attending the conference to provide a written report within 30
days of returning from the conference.
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Options
1. As
per the recommendation.
2. That
Council limit the number of Councillors attending the Conference and such
attendance be deemed Council Business.
3. That
Council not approve Councillor attendance at the Conference as Council
Business.
Background
The 2018 Municipal Association
of Victoria (MAV) Sustainable Communities National Summit is considered
relevant to local government, Information in relation to the conference is
attached to this report
Costs associated with the
conference are estimated as follows:
· registration: $550
· travel,
accommodation and out of pocket expenses: not yet determined.
An option available to Council
is to define the number of Councillors attending the conference and for Council
to determine the appropriate Councillors authorised to attend.
The
Conference commences at 9.15am Tuesday 18 September 2018 and concludes at
3.25pm Wednesday 19 September 2018 and the following Council Business is
scheduled within the period of the conference:
· Councillor
Briefing 18 September 2018
· Strategy
and Assets Committee 18 September 2018.
Policy Implications
The Council Members –
Payment of Expenses and Provision of Facilities Policy limits attendance at
conferences to three per annum per councillor exclusive of any conference
arranged by either the State or National Local Government Associations.
Financial Implications:
Funds are available for
Councillors to attend this conference.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.200 Parkcare
Action Plans - Badgee Creek Parkcare Group / Bawley Point Kioloa Community
Association Graffiti Parkcare Group
HPERM Ref: D18/250389
Group: Assets
& Works Group
Section: Works
& Services
Attachments: 1. Draft
- Attachment - Badgee Creek Parkcare Action Plan ⇩
2. Draft - Attachment - Bawley
point Kioloa Community Association Graffiti Parkcare Action Plan ⇩
Purpose / Summary
To present for consideration two draft updated Parkcare
Action Plans, being Badgee Creek Parkcare Group and Bawley Point Kioloa
Community Association Graffiti Parkcare Group that have been prepared by
Parkcare Groups and Council staff.
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Recommendation
(Item to be determined under delegated authority)
That Council endorse updated
‘Parkcare’ Plans for Badgee Creek and Bawley Point Kioloa and
continue to allocate ongoing annual funding of $400 (CPI adjusted and exc
GST) per plan to cover safety PPE, miscellaneous materials, waste disposal
and purchase of minor tools.
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Options
1. Approve continued endorsement of Badgee
Creek Parkcare Group and Bawley Point Kioloa Community Association Graffiti
Parkcare Group and adopt the draft Action Plans.
Implications: Annual cost of $800 currently allocated
for continuing support of Parkcare objectives offset by the free resource
offered to Council.
2. Reject the ongoing support of Badgee
Creek Parkcare Group and Bawley Point Kioloa Community Association Graffiti
Parkcare Group pending changes to the Action Plans.
Implications: Lost opportunity for continued
volunteer groups at Badgee Creek, Sussex and a group of volunteers decicated to
removing graffiti in Bawley Point / Kioloa surrounds. Lose potential
inprovements in maintanintenace and community engagement with Parks.
Background
Council currently has 49
Parkcare Groups with 440 volunteer members under its Parkcare Programme. Badgee
Creek Parkcare Group and Bawley Point Kioloa Community Association Graffiti
Parkcare Group are two of the Pakrcare Action Plans that are due for readoption.
Community Engagement
Participation and involvement in
the groups are open to all community members.
Financial Implications
No futher cost to Council as
both groups have been established in the Shoalhaven for a number of years and
have been allocated finance in future budgets.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.201 Unit
2 (Nowra Steakhouse), 10 Pleasant Way Nowra - Assignment of Lease
HPERM Ref: D18/270604
Group: Assets
& Works Group
Section: Business
& Property
Purpose / Summary
To provide Council with the opportunity to consider
approving a Deed of Consent and Assignment of Lease in relation to the premises
known as Unit 2, 10 Pleasant Way, Nowra (Nowra Steakhouse) from Eating Habits
Pty Limited (ACN 612 361 967) to Ms Somporn Daichuenchit.
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Recommendation (Item to be
determined under delegated authority)
That Council:
1. Authorise
the execution of the Deed of Consent and Assignment of Lease for Unit 2, 10
Pleasant Way Nowra from Eating Habits Pty Limited to Somporn Daichuenchit;
and
2. Authorise
the General Manager to sign all documentation required to give effect to this
resolution and to affix the Common Seal of the City of Shoalhaven to all
documentation required to be sealed.
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Background
Strategy and Assets Committee,
at its meeting on 9 August 2016 resolved under delegation (MIN16.625) to:
“Authorise the execution of the Deed of Consent
& Assignment of Lease for Unit 2, 10 Pleasant Way Nowra, from Christopher
Armstrong, Nikki Edwards & Jade Edwards to Eating Habits Pty
Limited.”
In recent months, Eating Habits
Pty Limited listed the Nowra Steakhouse business for sale and have now secured
a purchaser. Accordingly, Eating Habits Pty Limited has requested approval by
Council for assignment of the lease to the new purchaser, Ms Somporn Daichuenchit.
In accordance with the
conditions of the current lease agreement, the tenant has requested that the
assignment of the lease be approved by Council as the lessor. Under the lease,
Council cannot unreasonably withhold its consent.
The lessee will pay all of
Council’s costs associated with the lease transfer.
Integrity Real Estate Pty
Limited is the leasing agent and has reviewed the request and are satisfied
that the proposed transferee has experience in business equal to that of the
current lessee. The transferee has also successfully passed the appropriate
credit check undertaken by Council’s Finance section.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.202 Tenders
- Management & Operation of the Shoalhaven Indoor Sports Centre &
Bomaderry Basketball Stadium
HPERM Ref: D18/274508
Group: Assets
& Works Group
Section: Business
& Property
Purpose / Summary
To inform Council of the tender
process for the management and operation of the Shoalhaven Indoor Sports Centre
& Bomaderry Basketball Stadium.
In accordance with Section
10A(2)(d)(i) of the Local Government Act 1993, some information should remain
confidential as it would, if disclosed, prejudice the commercial position of
the person who supplied it. It is not in the public interest to disclose this
information as it may reveal commercial-in-confidence provisions of a contract,
diminish the competitive commercial value of any information to any person
and/or prejudice any person’s legitimate business, commercial,
professional or financial interests. This information will be considered under
a separate confidential report.
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Recommendation
(Item to be determined under delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
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Options
1. Adopt the
recommendation as written
Implications: Council will be able to consider a confidential
report on the matter.
Details
Council at its Ordinary meeting
on 26 September 2017 resolved (MIN17.874) to:
1. Prepare a
Request for Tender for the management and operation of the Shoalhaven Indoor
Sports Centre through a management agreement,
2. Publicly
advertise the Request for Tender for interested parties to prepare a
submission,
3. Submit a
further report to Council on the outcome of the Request for Tender process.
Based on the above resolution,
Council released a Request for Tender on 23 May 2018 through Tenderlink, that
closed at 10.00am on 27 June 2018 (five week open period).
In brief the Request for Tender
comprised a contract for a 4-year term with two, two-year extensions at
Council’s discretion with the following scope:
· Management
of the Shoalhaven Indoor Sports Centre
· Management
of the Adjacent Bomaderry Basketball Centre (optional)
· Provision
of Court Hire (Term and Casual)
· Provision
of Venue Hire (Dinners, Presentations, Meetings and Catering)
· Provision
of Café, Kiosk and Commercial Kitchen Services
· Crèche
Services
· Management
of Sport Programs and Community Programs
· Facility
Management (Including Maintenance, Cleaning etc)
Tenders Received
Tenders were received from the following:
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Tenderer
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Police Citizens Youth Clubs Ltd
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Shoalhaven Swim & Fitness (Council)
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Sports Stadium Management Pty Ltd
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Details relating the evaluation
of the tenders are contained in the confidential report.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.203 Boat
Harbour Beach, Bendalong - Coastal Hazard Report
HPERM Ref: D18/237557
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Bendalong
Beach Erosion Control Technical Advice Report (under separate cover)
2. Bendalong Coastal Hazard
Mapping Report (under separate cover)
Purpose / Summary
Present the Coastal Hazard
Mapping Report for Boat Harbour Beach at Bendalong and associated information
for adoption.
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Recommendation (Item to be
determined under delegated authority)
That Council adopt the Bendalong
Coastal Hazard Mapping Report 2017 and Bendalong Beach Erosion Control
Technical Advice Report 2018 and their recommendations, for managing beach
erosion at Boat Harbour Beach at Bendalong.
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Options
1. Adopt the Report
Implications: Work can then proceed on implementing
the erosion remediation recommendations.
2. Not adopt the
Report
Implications: The erosion remediation report and
its recommendations will potentially not be implemented, and the beach, midden
and Council assets at this location will remain vulnerable to coastal hazards.
Background
The June 2016 East Coast Low
(ECL) caused unusual beach erosion at Boat Harbour Beach, Bendalong. Most
coastal storms approach from the south-east, and north facing beaches such as
Boat Harbour are usually protected from damaging coastal hazards such as beach
erosion and wave inundation. At Boat Harbour beach, Red Head provides
protection from the south-east swell.
Following a pre and post storm
study of the ECL, Dr Mitchell Harley from the University of NSW (UNSW) said,
‘whilst the storm was only moderately intense… it hit from a
highly unusual direction – the anomalous easterly direction –
approximately 45 degrees more counter-clockwise than average.’
Additionally, because the storm was blocked from continuing its journey south
by a high-pressure system in the south Tasman Sea, the wave energy had a longer
period of time to inflict damage. The predominantly easterly wave direction,
over several days, was unprecedented when compared to 25 years of directional
wave data.
The UNSW study concluded that,
as the climate changes and storm patterns change, areas once thought to be
sheltered and safe are now at risk.
In 2016, Boat Harbour beach
emerged as one of those areas.
Due to the usually sheltered
nature of Boat Harbour beach, it has attracted a broad range of activities and
assets. There are two open ocean boat ramps, an access road to service the
ramps, picnic tables, public amenities and a playground. The Holiday Haven
Tourist Park, immediately adjacent to the beach, accommodates up to 2,000 at
peak times, and this means that the beach and reserves become very busy.
Considering:
· severe
erosion experienced at Boat Harbour in 2016
· revised
sea level rise projections adopted by Council in 2015
· the
existence of the boat ramps and other Council assets
· community
concerns about beach erosion
· preparation
of the Boat Harbour Master Plan, and
· preparation
of an Aboriginal Cultural Heritage Assessment Report (ACHAR) for Boat Harbour
in 2017,
a coastal hazard mapping report
was commissioned to understand the level of risk to public infrastructure. The
Bendalong Coastal Hazard Mapping Report was completed by Advisian in 2017. A
further assessment ‘Bendalong Beach Erosion Control Advice Report’
was also completed to assess erosion controls. The coastal hazard map from the
report is included in Council’s adopted 2018 Coastal Zone Management Plan
(CZMP) for the Open Coast. Action LA4.1 from the CZMP requires Council to:
· Prepare
and implement the Boat Harbour Master Plan and the Stormwater Upgrade Plan.
The recommendations within the
Bendalong Coastal Hazard Mapping Report (the report) must be considered when
delivering the above action, to ensure coastal hazards are managed.
The report utilises latest
available data and Council’s adopted sea level rise projections. It
describes the coastal processes and the impact of those processes on the areas
where infrastructure is at risk. The risk is defined in terms of present day,
risk by 2030, 2050 and 2100.
The report provides simple and
practical recommendations for dealing with the beach erosion risk, in three
different sections of the beach. The sections are shown on the following image
and discussed below.
1. East of the boat ramp:
This area does not contain an Aboriginal midden. This is a rock-boulder section
of the beach (photo below). It’s recommended that the existing rock be
size sorted and used (with a geofabric underlay) to form shoreline protection.
No rock will need to be transported to the site.
2. Middle section of the
beach: An Aboriginal midden is present in this section of the beach.
Provide erosion protection and energy dissipation to storm water outlets (photo
below left shows one of the three outlets) and scrape beach sand onto the lower
portion of the dune up to the midden layer (photo below right) to provide toe
protection to the eroding dune and prevent further damage to the midden.
Beach scraping was undertaken in December 2016 (photo
below) to repair erosion and restore beach amenity following the June 2016 ECL.
3. Western end of the
beach (photo left below): An Aboriginal midden is present in this section
of the beach. The report recommends implementing recommendation #6 from the
Aboriginal Cultural Heritage Assessment Report (ACHAR), to stabilise the dune
face and ‘fence’ the top of the dune to keep people and vehicles
off the midden. It further recommends that a formalised beach access be
provided at this end of the beach to avoid damage to the midden (photo right
below), which is occurring due to people scrambling down the dune face from the
car park and reserve onto the beach. Formalised beach access and a midden
protection barrier are included in the draft Boat Harbour Master Plan.
These are low impact solutions which do not require major
construction or importing foreign material onto the beach and can be achieved
within existing environmental approvals. Should further erosion occur in the
future, beach scraping can be repeated, and any dislodged rock returned to
position.
Construction of a specifically designed erosion protection
structure is not recommended at this time.
Community Engagement
Community engagement has been
ongoing with the Red Head Villages Association (CCB) about all the issues at
Boat Harbour beach, including beach erosion, storm water damage and operational
actions shown in the draft Master Plan. Consultation will continue as actions
from the coastal hazard report, the storm water design and the master plan are
implemented over the coming years.
Policy Implications
An adaptive management approach,
as outlined in the 2018 CZMP, will continue to be applied. That is, Council
will manage the uncertainty around changing coastal systems by expanding the
knowledge base and refining management responses over time.
Boat Harbour emerged as a
‘key risk’ beach, for which Council now has a coastal hazard report
and mapping. It brings the list of key risk beaches in Shoalhaven to ten. With
a changing climate and more unpredictable storm behaviour (wave direction and
intensity), it is likely that other areas will emerge over time as being at
risk of coastal hazards.
As these areas emerge, reports
will be commissioned, erosion protection actions considered through reports to
Council and implemented as appropriate.
The recommendations and conclusions of the Bendalong Coastal
Hazard Mapping Report and subsequent Bendalong Beach
Erosion Control Advice Report have been incorporated into the 2018 CZMP
actions and Emergency Sub-Action Plan.
Financial Implications
The consultant’s
recommendations for managing erosion at Boat Harbour beach are cost effective,
‘soft’ options. Depending on future storm direction and intensity,
beach scraping may need to be repeated. In 2016 it cost approximately $5,000.
It’s estimated that work
at the eastern end of the beach (sorting and placing existing rock plus
geofabric) may cost in the order of $20,000. The frequency and level of
maintenance required for the rock protection will also vary according to storm
direction and intensity. Should Council adopt the report and its recommendations,
detailed quotations for the works will be sought in accordance with
Council’s procurement policy.
Risk Implications
Starting with the low-cost,
‘soft’ options recommended in the Bendalong Coastal Hazard Mapping
Report for managing beach erosion at Boat Harbour beach is, financially, a low
risk approach.
The recommendations also manage
any public risk resulting from
· Undercutting
erosion of the reserve at the eastern end of the beach
· People
scrambling down the steep face of the midden at the western end of the beach.
The recommendations for the
middle and western sections of the beach also manage the risk of further damage
being done to the midden. This is a legal requirement of the NSW National Parks
and Wildlife Act 1974, for which Council have been working collaboratively with
NSW Office of Environment & Heritage to implement works to protect these
middens.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.204 Proposed
Bollards Installation - Foreshore Reserve, The Park Drive, Sanctuary Point
- Alleviate Public Risk and Environmental Damage Due to Vehicle Access
HPERM Ref: D18/250225
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Notification
letter to adjacent property owners ⇩
2. Location map and photos ⇩
Purpose / Summary
Advise of the proposed installation of bollards at the
foreshore reserve at The Park Drive, Sanctuary Point (See Attachment 1),
in response to community concerns and as required by MIN18.475 (3) and obtain
endorsement for the proposed works.
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Recommendation (Item to be
determined under delegated authority)
That Council:
1. Endorse
the installation of bollards at Lot 566 DP 24760 The
Park Drive foreshore reserve, Sanctuary Point as per Attachment 1 to the
report; and
2. Fund
the works from the existing 2018/19 Foreshore Reserve Policy Operational
Budget.
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Options
1. Endorse the
installation of bollards at the site as shown in Attachment 1.
Implications: This will allow Council staff to
complete the consultation, assessment and install bollards to address public
safety and the erosion of the Cockrow Creek foreshore and the reserve. By doing
this Council will be meeting its legislative requirements under the NSW Local
Government Act 1993 and meeting its policy statements under the Foreshore
Reserve Policy.
2. Not endorse the
installation of bollards at the site shown in Attachment 1 and suggest
an alternative solution to alleviate existing hazards and risks.
Implications: Unknown until an alternative is
identified.
3. Not endorse the
installation of bollards at the site.
Implications: Environmental damage will potentially
be exacerbated, and reserve users will potentially have to contend with
vehicles within the passive recreation reserve. Allowing the current impacts to
continue does not align or comply with the NSW Local Government Act regarding
the management of community land sub-categorised as natural area and the
Foreshore Reserves Policy. Concerns about public safety will not be resolved
and conflict between vehicles and pedestrians will potentially continue.
Background
Council is committed to ensuring that its foreshores are both
well-maintained and suited to an increased and sustainable level of passive
recreation. Council also promotes greater activation of foreshore reserves and
aims to achieve this in part by allowing vehicles to access foreshore reserves
managed by Council where appropriate.
It is acknowledged that it may not be appropriate to combine
vehicle use with passive recreation and sensitive environments in all
situations, so each proposal is to be considered by Councillors prior to the
installation of any bollards, consistent with MIN18.475.
In this regard, Council resolved (MIN18.475) on 26 June 2018
that:
1. Once
a suitable site for the establishment of a public toilet at Tomerong has been
selected, then the cost of construction be met by reallocating funds from the
anticipated future expenditure on bollard barriers as well as from the possible
visiting of carry forwards in a future quarterly budget reviews;
2. All
future decisions by staff for the erection of “bollard barriers” in
foreshore reserves needs to take into consideration the recently adopted Notice
of Motion regarding “greater activation of foreshore reserves”
(MIN18.294).
3. Prior
to bollards being installed in foreshore reserves, a report be provided to
Council on their location.
This report is provided in accordance with Parts 2 and 3 of
the above resolution.
In response to Council receiving complaints about the use of
vehicles in the reserve impacting on the safety of reserves users and impacting
on The Park Drive foreshore reserve, Sanctuary Point and Cockrow Creek, Council
officers investigated the complaints and developed a proposal to potentially
address these issues.
The following information and assessment criteria are provided
to assist Council in deciding whether to proceed with the proposal (Attachment
1).
· Location:
Foreshore Reserve – Lot 566 DP 24760
The Park Drive
Sanctuary Point
· Land
Tenure and Categorisation
Council owned foreshore reserve
Community Land categorised as Natural
area – Foreshore under the NSW Local Government Act 1993.
· Reason/Request
Community concerns regarding the safety
of other reserve users and damage to the environment.
· Environmental
Progressive erosion is occurring
on creek banks due to trailer boats being launched. Sheet erosion throughout
the reserve due to vehicles traversing bushland areas. Erosion is becoming
severe and significant environmental harm is occurring because of the erosion
which is causing sedimentation and increased turbidity of Cockrow Creek and
damage of vegetation from vehicles driving through the reserve.
· Social
Camping and campfire gatherings
attracting, often, antisocial behaviour – loud music and yelling during
day and night. Rubbish and smouldering fires being left in reserve by groups.
Launched boats and jet-skis using stretch of creek adjacent to reserve creating
unacceptable noise levels for residents. Access to creek is via short walk from
parking along road verge. There is an existing public boat ramp within 2.5km of
reserve.
· Risk/hazard
Possible risks include: potential
conflict between users of the reserve and vehicle movements, e.g. children
trying to play between moving vehicles in reserve. Potential injury to
wildlife, e.g. kangaroos being hit and injured by vehicles driving on the
reserve. Passive reserve users impacted by antisocial behaviour and pedestrian
access across reserve restricted by vehicles.
· Economic
Erosion requires continual remediation
to alleviate loss of creek-bank vegetation, siltation of creek and ultimately
St Georges Basin. Continual costs borne by Council. On-going Council Rangers
call out to undertake compliance following complaints from residents about
illegal vehicles on the reserve and anti-social behaviour.
· Legal
The use
of vehicles on foreshore reserves conflicts with the core objectives of the
Generic Community Plan of Management – Natural Areas and the policy
statements of the Foreshore Reserves – policy implications discussed
below.
· Other
Riding jet skis along Cockrow Creek is extremely hazardous
due to high number of submerged fallen trees present in the waterway. The
practise has also created excessive noise issues with adjacent residents.
Community Engagement
Correspondence was sent to the local Community Consultative
Body (CCB). The letter was tabled at a meeting of the CCB in May 2018. The CCB
had no objection to the bollard installation proposal.
Letters were sent to 34 owners of adjoining properties
explaining the proposal (Attachment 2).
On-site discussions were also held with five individual
residents (10/3/18 & 3/5/18). All responses received from property owners
were in favour of the proposal.
Issues raised in support of the installation of bollards
included:
· No objection to
people using the reserve but concerned about safety of people;
· Witnessed near
misses from both cars and vehicles colliding with people and wildlife; during
one incident a toddler had to be pulled out of harm’s way by a parent;
· Easter holidays
– camp fires, anti-social behaviour and illegal camping occurred. Rangers
had to attend for this and other compliance maters; and
· Environmental
harm caused to the reserve from erosion, destruction of vegetation and impacts
on Cockrow Creek.
Some residents and owners raised concerns about emergency
vehicle access. It is proposed that this be addressed by the installation of
gates to accommodate emergency and service vehicles as shown in Attachment 1.
One of the residents was concerned that the proposed bollard
installation could create flooding issues by snagged debris. Council’s
Senior Floodplain Engineer has reviewed the proposal and confirmed no such
issue would arise from bollard installations. The same resident also expressed
disapproval of the development of a walkway through the reserve. There is
currently no proposal to develop a walkway and/or walking track through the
reserve.
Policy Implications
The NSW Local Government Act
(1993) (the LG Act) provides Councils with guidelines to ensure all Community
Land is managed in accordance with identified management objectives, described
in the Act as core objectives. The core objectives for management of foreshores
are:
a) To maintain
the foreshore as a transition area between the aquatic and the terrestrial
environment, and to protect and enhance all functions associated with the
foreshore’s role as a transition area; and
b) To facilitate
the ecologically sustainable use of the foreshore, and to mitigate impact on
the foreshore by community use.
Council manages foreshore
reserves in accordance with the Foreshore
Reserves Policy (POL16/242) (the Policy). Section 3.7 of the Policy (pages
10-11) identifies appropriate pedestrian and vehicle access as outlined below:
“Public access to public land is a core
component of government legislation and policy. The Local Government Act and the
Crown Lands Act specifically mandate that the land manager provide for
appropriate use of the land. Appropriate use is defined for each specific
categorisation/reservation under the legislation. The legislation
recognises the relative environmental significance of each
categorisation/reservation. The Local Government Act is very specific
about what are appropriate uses for community land categorised
‘foreshore’ (see Generic Community Land Plan of Management –
Natural Areas: and s36 of the LG Act.
Council aims to provide appropriate pedestrian
access to facilitate enjoyment of foreshores under its ownership or management
via approved, maintained areas or walking tracks.
Uses that can cause negative environmental impacts
include vehicular access to the rear of properties or the construction of
illegal structures such as concrete boat ramps to facilitate access to the
water from private property. The construction of structures without
authorisation has the potential to alienate public land and is prohibited.
Removal of such structures, if installed for personal or exclusive use, shall
be at the owner’s expense.
The use of community land to access private
properties is prohibited by the LG Act and would, in unregulated circumstances,
contravene the gazetted public purpose of a Crown reserve. The driving of
vehicles on public reserves can create conflict with the public’s general
use of the area and often contributes to soil erosion and vegetation
loss. Council will control unauthorised vehicle access use of public
reserves by erecting physical barriers, issuing infringement notices, fines
and/or legal action.
Policy Statement
· Council
shall provide appropriate pedestrian access to facilitate enjoyment of
foreshores under its ownership or management via approved maintained areas or
walking tracks.
· Council
prohibits unauthorised vehicular access to private property across a reserve.”
Financial Implications
In May 2018 Council received a quotation of approximately
$4,000 (excluding GST) for the proposed works.
Should the works proceed they will be funded from
Council’s existing 2018/19 Operational Foreshore Reserve Policy budget
that currently contains funding of $43,302.
Risk Implications
The proposed works are designed
to help eliminate or reduce the following likely high-risk situations:
- Sheet erosion
from vehicle tracks causing siltation of creek and St Georges Basin and hence
negative aquatic impacts.
- Collapse of
creek bank due to informal launching of boats at various locations.
- Boating
injury from jet skiers utilising creek with significant number of submerged
trees.
- Injury to
wildlife hit by vehicles – occurred twice to date.
- Unattended
fires left alight causing bushfire due to proximity of bushland.
- Discarded
broken glass and metal causing injury to pedestrians.
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Strategy and
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Strategy and
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.205 Development
Application Fees - Refund Request - GJ Gardner Homes - Variety Freedom House -
Patonga Street, Nowra - DA18/1808
HPERM Ref: D18/239219
Group: Planning
Environment & Development Group
Section: Building
& Compliance Services
Purpose / Summary
Detail a request made by GJ
Gardner Homes for the reimbursement of all development application (DA) and
associated fees in relation to the construction of a new single storey dwelling
at Lot 800 DP1240170 Patonga Street, Nowra (DA18/1808).
When completed this house will be sold with all proceeds
going to Variety, the Children’s Charity. This is an excellent
cause and they are seeking Council’s support by reimbursing the fees and
charges associated with this project.
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Recommendation
That Council:
1. Reimburse
GJ Gardner Homes $4836.00, being the development application and associated
fees in relation to DA18/1808 for construction of a house at Lot 800
DP1240170 Patonga Street, Nowra.
2. Fund
the reimbursement from the Unallocated Donations budget.
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Options
1. Adopt the
recommendation.
Implications: Council
will be required to reimburse the development application and associated fees
paid by the applicant in relation to DA18/1808.
2. Not support the
request.
Implications: All fees paid by the applicant will
be retained and will not be refunded to the applicant.
Background
On 19 July 2018, Council
received a development application (DA18/1808) from PDC Planners in relation to
construction of a house at Lot 800 DP1240170 Patonga Street, Nowra. The house
will be built by G J Gardner Homes in the recently developed Meroo Views
Estate.
Upon completion, the house will
be sold with all proceeds going to “Variety - The Children’s
Charity”. This charity assists sick, disabled and disadvantaged children
up to the age of 18 years. G J Gardner Homes has requested that Council
reimburse the $4836.00 fees paid on this application so that this can be
included as a donation to the charity.
Clause 2.4 of policy POL18/19
(Fees – Waiving of Development Application & Other Fees for
Charitable Organisations and Community Groups) states as follows:
“2.4. Reimbursement of fees for DAs and/ or CCs
If a reimbursement of the fees is sought, a written
request outlining the grounds for reimbursement must be submitted. The
matter will then be referred to Council’s Strategy and Assets Committee
for consideration by Council. Any donations by way of whole or partial
reimbursement determined by the Council will be paid out of the
“unallocated donations” budget or a source identified in
Council’s resolution.
The request for reimbursement of fees is in accordance with
clause 2.4 of POL18/19 and as such is recommended for support.”
Community Engagement
Media support for the project has been secured with the
South Coast Register and Radio 2ST. This proposal is within the public
interest.
Policy Implications
The proposal represents
development that requires consent pursuant to the provisions of section 4.2 of
the Environmental Planning and Assessment Act.
It is unlikely that the adoption
of the recommendations of this report will have any substantial policy
implications.
Financial Implications
Council’s support of the
request will result in a refund of $4836.00 by way of donation.
Risk Implications
There are no
inherent risks associated with the adoption of the recommendations of this
report with no negative or unacceptable impacts on either the built or natural
environment.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.206 Danjera
Dam Camping Redevelopment
HPERM Ref: D18/267965
Group: Shoalhaven
Water Group
Section: Water
Asset Planning & Development
Attachments: 1. Danjera
Dam Camping Area - Future Directions ⇩
Purpose / Summary
To report back to Council on future strategy for managing
camping at Danjera Dam.
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Recommendation (Item to be
determined under delegated authority)
That Council:
1. Place
the attached Future Directions Report on public exhibition for 28 days and
send a copy to all stakeholders who have registered their interest in the
future of the camping area and seek public comment on the proposed way
forward
2. Bring
a further report to Council with all responses received through this process.
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Options
1. As
Recommended – will allow progress of this matter with community input.
2. Request changes
to the draft options report.
Implications: Council
could indicate any other options or suggestions that they may wish to see
included in this report.
3. Not place the
options report on public exhibition and make a decision based on the
information available.
Implications: Given the level of interest of the
community in this issue, Council could expect to receive negative comments on
any decision made.
Background
On 10 October 2017 Council
resolved (in part), to;
1. Close the Yalwal
camping area and temporarily close the area to public access after
advertisements and notifications to legitimate known user groups and
2. Prepare
a plan for upgrading of the area for day use in consultation with key user
groups.
Following representations by some users of the facility
Council reconsidered the planned closure of the Danjera Dam camping area at the
Strategy and Assets Meeting on 21 November 2017. Council resolved to delay the
closure pending a further report to Council in 2018.
Recent Site Activity
Camping has been allowed to
continue at the site, with increased Council resourcing and management to
counter anti-social behaviour through;
· Ranger Services
weekend attendance, issuing camping permits, litter management and penalty
infringement actions,
· NSW Police User
Pay attendance on public holiday weekends and peak Christmas/Easter holiday
periods. Including trail bike police squad in off trail areas,
· Paid private
security contractor attendance over Christmas New Year,
· Ongoing social
media awareness campaign to coincide with the above.
Despite the control measures put in
place by Council, anti-social behaviour at the camping area has not been
eliminated, with ongoing examples of extreme, threatening and dangerous
behaviour. For example:
· Multiple incidents
involving tree removal. In one case an attempt was made to cut down a 15 metre
tall tree in close proximity to the camping area. This created a dangerous
situation with the area having to be cordoned off until the damaged tree could
be removed.
· Multiple vehicles
being driven recklessly around the campsites in the night and early morning.
· Discharging of
firearms including the killing of native wildlife.
· Throwing rocks
onto facility roofs and tents.
· Ranger actions
taken in relation to offensive and dangerous campsite behaviour often results
in abuse and threats toward rangers and other campers.
· Many campers exit
the area in response to intimidating behaviour and ongoing threats.
· Lighting of fires
during banned high fire danger periods.
Community Feedback
Shoalhaven Water has put in
place a number of consultation measures to keep users, stakeholders and the
general community updated on developments and encourage feedback.
Potential stakeholders were
sought out and offered the opportunity to register on a contact list. Major
developments regarding the site management are advised to those who have
registered an interest.
The Shoalhaven Water website has
maintained regular update discussion points on the Danjera Dam pages regarding
the potential closure and/or redevelopment.
In addition to the updates, the
website has a link to provide Shoalhaven Water with user feedback. Users are
invited to share their experiences through the Get Involved survey. 50
responses have been received to date.
When issuing camping permits,
the Rangers use the opportunity to talk to campers about responsible behaviour
at the site, and to gather information on numbers, place of residence, reasons
for visiting the site and visit timeframe.
These measures have provided
valuable information for future management arrangements and redevelopment
concepts.
Further information on community feedback is given in the
attachment.
Planning Approval
Initial Planning Proposal
A Planning Proposal was
submitted to NSW Department of Planning & Environment for the initial
Gateway Determination in 2015. The Proposal was subsequently determined to
proceed subject to a number of conditions. One of those conditions related to
bushfire assessment and the requirements of the Rural Fire Services (RFS),
including the need for an Asset Protection Zone (APZ) which has implications
for vegetation removal.
A preliminary Flora and Fauna
assessment report documented the occurrence of an Endangered Ecological
Community (EEC) at the site including areas that would need to be cleared for
the provision of required bushfire APZs. The EEC is the Illawarra Lowlands
Grassy Woodland (which is both State and Commonwealth listed).
Council would not get approval
to clear large areas of vegetation at this site due to the status and nature of
the EEC. This makes it difficult to meet Asset Protection Zone
requirements for any proposed camping areas.
Access to the site is via a dirt
road through forest. The road is narrow and steep in many locations,
particularly in the escarpment section close to Danjera Dam. This issue was of
major concern from a bushfire protection aspect. Any significant upgrading of
the road would be prohibitively expensive.
It became clear that the
proposed camping concept was not acceptable to the fire authorities and would
not be approved. The Planning Proposal was withdrawn.
Revised Planning Proposal
In an endeavour to allow camping
to be approved at the site the Planning Proposal concept has been revisited.
A suggestion that some form of
existing use rights might exist at the site was re-investigated, but no
evidence of formal historical approval could be found.
The major stumbling blocks for
the original Planning Proposal were the bushfire issues. To address these
issues:
· An
independent bushfire expert was engaged,
· Camping
concepts were reviewed and analysed,
· Alternative
fire risk management options were investigated,
· Further
consultation was undertaken with the RFS, and
· Further work has
been also done on the EEC to better understand what clearing activity might be
allowable.
This work has led to a proposed
Bushfire Strategy that may be acceptable to the RFS.
The only viable option is to
confine camping to the current main location, limit camper numbers and provide
a refuge building at the camp site. The building can be designed, for example,
to act as a shelter and camp kitchen which can be closed during emergencies to
act as a refuge building. It will need to be big enough to safely accommodate
all campers.
A new Bushfire Emergency
Management and Evacuation Plan will be developed to comply with RFS guidelines
to control camp closure on days of higher fire danger and respond to onsite
refuge and off-site evacuation.
Preliminary advice from the RFS
indicates acceptance of the proposal based on the following:
· Reduction of
overall permitted camping numbers at the site and the formalisation into a
single area, as shown in the attachment.
· Emergency Plan
needs to cover communications both within the site (to campers on days of high
and very high FDI and when a fire may be in the locality) and outside to other
agencies such as police, RFS District etc. in recognition of the lack of mobile
reception.
· No
APZs should also be EECs conflicting management objectives
· Access
should facilitate two way traffic for a fire fighting vehicle AND a non fire
fighting vehicle along all points (or provide clear signage and appropriate
sight lines for where limited narrowing of the road must occur).
· Closure
of facility on days of extreme and catastrophic fire weather.
· Demonstrate
the predominate hazard is woodland and not forest by way of an ecological
vegetation report.
A new Planning Proposal can now be developed for submission,
based on the above constraints.
Expressions of Interest for
Camping Management
The management of camping at
Danjera Dam is not a core business activity for Shoalhaven Water and is a
significant drain on specialist staff resources. The demand on Ranger resources
and time is also significant.
Despite the additional resources
employed to date, it is clear that a new form of management will be required to
deal with the constraints of the site.
If Council determines to proceed with a new Planning
Proposal it is suggested that any formalisation of camping on the site would
include a proposal to advertise an Expression of Interest to parties who may be
interested in managing the camping operation in the short and/or long term. In
addition to resourcing the management function, input from responders could
prove valuable in guiding the camp concept redesign.
Community Engagement
A report has been prepared to advise users, stakeholders and
the general community of the work to date and the proposed way forward. Prior
to Council considering the next steps, it is suggested that this report be
placed on public exhibition for 28 days and a copy sent to all stakeholders who
have registered their interest in the future of the camping area, and seek
widespread input.
Financial Implications
The operating costs for the
management of Danjera dam for the 2017/18 financial year was $60,000. There
will be costs involved in completing the Fire Strategy and preparing a new
Planning Proposal. New concept plans will need to be developed and a number of
detailed specialist reports undertaken in order to submit a strong Planning
Proposal. Funds have been included in the current budget to carry out this
work.
Capital development funding will
be required for implementing any redevelopment, with higher costs for the
camping proposal than for the day use proposal.
Both the camping and the day use
only proposals will require ongoing operational costs, even if some of the
operational aspects of the camping proposal are outsourced.
Shoalwater have been investigating potential options for
mitigating costs through measures such as Biobanking that part of the site not
required for camping, and various grant funding possibilities.
Risk Implications
There are serious risks in not
taking action to formalise the use of this site. Large groups of people are
currently camping at the site with limited bushfire safety measures in place
and no means of providing compliance. Council has a duty of care to ensure that
action is taken reduce its liability under the Local Government Act, 1993.
Concerns relating to safety and
environmental damage from adjoining landowners including private landowners,
National Parks and Crown Lands also need to be taken into account when Council
considers the future of this site.
If the current dry weather continues, water will need to be
released from Danjera Dam to supply water to the Shoalhaven. This may
necessitate restricting access depending on the dam levels.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Strategy and
Assets Committee – Tuesday 21 August 2018
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SA18.207 Drought
Impact on Shoalhaven Water Supplies
HPERM Ref: D18/272328
Group: Shoalhaven
Water Group
Section: Water
Asset Planning & Development
Purpose / Summary
This report provides Council with an update on the status of
the Shoalhaven water supply system.
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Recommendation (Item to be
determined under delegated authority)
That Council receive the report
for information.
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Options
1. Council can
request further information on this issue
Implications: Dependent upon any request
Background
Shoalhaven Water manages and
operates three separate water supply schemes:
• Northern
Shoalhaven Water Supply (NSWS)
• Southern
Shoalhaven Water Supply (SSWSS)
• Kangaroo
Valley Water Supply Scheme
It should be noted that the NSWS
and SSWSS are interconnected and water can be supplied from the north to south
under certain conditions. The Kangaroo Valley Scheme is a separate scheme
supplied from Bendeela Pondage.
Under non-drought flow
conditions, water from the Shoalhaven River at Burrier is pumped to Bamarang
Dam (a 3,800 megalitre off-river storage dam). The water is then transferred
from the dam to Water Treatment Plants at Bamarang and Flat Rock. When inflow
to Tallowa Dam drops below 90 million litres per day (ML/day), pumping from the
river must cease under our licence conditions.
A 7,660 megalitre storage dam at Danjera acts as a backup
supply feed for the Shoalhaven River in times of drought. Raw water from Danjera
Dam is released via Yalwal Creek to Bamarang Dam during times of drought. 30%
of the capacity of the dam is to be left in the dam for fish survival. The
relative locations of the dams are shown in the diagram below.
In the case of a persisting
drought where water in Council’s emergency storage at Danjera Dam is
drawn down to its Low Limit, Council may request WaterNSW release water from
Tallowa Dam. The volume and rate of water released from Tallowa Dam shall be
determined weekly by Council in accordance with the Bulk Water Supply Protocols
and Council’s Water Licence.
The last time water restrictions were in force in the
Shoalhaven was in the 2009/10 financial year. Level 1 restrictions were in
place from October 2009 to February 2010. This is shown in the graph below.
Current Situation
The inflows to Tallowa dam
dropped below 90 ML/day on 27 July. Due to the fact that Porters Creek dam is
at 46% capacity, all areas of the Shoalhaven (other than Kangaroo Valley) are
being served from the north – i.e. from Bamarang Dam.
A simplified sequence of events
under Council’s current drought management protocols are summarised as
follows:
1. Bamarang
Dam drawn down to 60 % - Level 1 Restrictions + Release from Danjera Dam
2. Bamarang Dam refilled
from the Danjera release
3. Bamarang Dam drawn
down to 60 % for the second time - Level 2 Restrictions + Release from Danjera
Dam
4. Bamarang Dam drawn
down to 60% for third time and final time – Level 3 Restrictions
5. Draw from Tallowa
The current daily usage is
approximately 40 ML/day.
Planning is underway to
implement Level 1 restrictions on 3 September.
Water restrictions are
advertised using media, social media and public notices. Some media interviews
concerning the local water supply have commenced and daily updates are provided
on the Shoalhaven Water website.
In addition, a general awareness campaign is being provided
with “inserts” contained with water accounts. This insert has
been issued progressively since summer and encourages customers to stay up to
date on the latest water situation. The back page of the “inserts”
contains the Level 1 restrictions.
The Restriction Level requirements are shown below and these
apply to all customers across the Shoalhaven.
During Level 1 and 2
restrictions, some specified customers have a Standard Variation to the general
water restriction levels shown above. This recognises commercial operations,
WH&S, public health and community needs in their day to day water supply
activities. This is a relaxed restriction on the use of water and requires no
application. This approach has been very successful in previous instances of
water restrictions.
For customers that cannot meet the Water Restriction Levels
or Standard Variations, a separate application is
required.
REMS
The volume of REMS1A water (from
St Georges Basin, Callala, Culburra and Vincentia treatment plants) currently
being used is approximately 9ML/day, mostly for irrigation. It is highly
unusual for farms to irrigate in winter. Normally the coastal irrigation season
starts in September/October.
It should also be noted that
2018 is the first winter in the history of REMS (18 years) that there have been
no releases to the ocean. The bulk storage is currently at 71% capacity.
With current trends, REMS supply restrictions will come into force about the
same time as potable water restrictions.
For the 2017/18 year, REMS supply to farms, golf course and
sporting fields was nearly 2,300ML - the highest annual amount on record.
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Strategy and
Assets Committee – Tuesday 21 August 2018
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Local Government Amendment (governance &
planning) act 2016
Chapter
3, Section 8A Guiding principles for councils
(1)
Exercise of functions
generally
The
following general principles apply to the exercise of functions by councils:
(a) Councils should provide strong
and effective representation, leadership, planning and decision-making.
(b) Councils should carry out
functions in a way that provides the best possible value for residents and
ratepayers.
(c) Councils should plan
strategically, using the integrated planning and reporting framework, for the
provision of effective and efficient services and regulation to meet the
diverse needs of the local community.
(d) Councils should apply the
integrated planning and reporting framework in carrying out their functions so
as to achieve desired outcomes and continuous improvements.
(e) Councils should work
co-operatively with other councils and the State government to achieve desired
outcomes for the local community.
(f) Councils should manage
lands and other assets so that current and future local community needs can be
met in an affordable way.
(g) Councils should work with
others to secure appropriate services for local community needs.
(h) Councils should act fairly,
ethically and without bias in the interests of the local community.
(i) Councils should be
responsible employers and provide a consultative and supportive working
environment for staff.
(2) Decision-making
The
following principles apply to decision-making by councils (subject to any other
applicable law):
(a) Councils should recognise
diverse local community needs and interests.
(b) Councils should consider social
justice principles.
(c) Councils should consider the
long term and cumulative effects of actions on future generations.
(d) Councils should consider the
principles of ecologically sustainable development.
(e) Council decision-making should
be transparent and decision-makers are to be accountable for decisions and
omissions.
(3) Community participation
Councils
should actively engage with their local communities, through the use of the
integrated planning and reporting framework and other measures.
Chapter
3, Section 8B Principles of sound financial management
The
following principles of sound financial management apply to councils:
(a) Council spending should be responsible and
sustainable, aligning general revenue and expenses.
(b) Councils should invest in responsible and
sustainable infrastructure for the benefit of the local community.
(c) Councils should have effective financial
and asset management, including sound policies and processes for the following:
(i) performance management
and reporting,
(ii) asset maintenance and
enhancement,
(iii) funding decisions,
(iv) risk management practices.
(d) Councils should have regard to achieving
intergenerational equity, including ensuring the following:
(i) policy decisions are made
after considering their financial effects on future generations,
(ii) the
current generation funds the cost of its services
Chapter
3, 8C Integrated planning and reporting principles that apply to councils
The
following principles for strategic planning apply to the development of the
integrated planning and reporting framework by councils:
(a) Councils should identify and prioritise key
local community needs and aspirations and consider regional priorities.
(b) Councils should identify strategic goals to
meet those needs and aspirations.
(c) Councils should develop activities, and
prioritise actions, to work towards the strategic goals.
(d) Councils should ensure that the strategic
goals and activities to work towards them may be achieved within council
resources.
(e) Councils should regularly review and
evaluate progress towards achieving strategic goals.
(f) Councils should maintain an
integrated approach to planning, delivering, monitoring and reporting on
strategic goals.
(g) Councils should collaborate with others to
maximise achievement of strategic goals.
(h) Councils should manage risks to the local
community or area or to the council effectively and proactively.
(i) Councils should make appropriate
evidence-based adaptations to meet changing needs and circumstances.
