Strategy and Assets Committee
Meeting Date: Tuesday,
17 October, 2017
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time:
5.00pm
Membership (Quorum - 5)
Clr John Wells - Chairperson
Clr Bob Proudfoot - Deputy Chairperson
All Councillors
General Manager or nominee
Please note: Council’s Code of Meeting Practice
permits the electronic recording and broadcast of the proceedings of meetings
of the Council which are open to the public. Your attendance at this meeting is
taken as consent to the possibility that your image and/or voice may be
recorded and broadcast to the public.
Agenda
1. Apologies / Leave of Absence
2. Confirmation of Minutes
· Strategy
and Assets Committee - 19 September 2017............................................... 1
3. Declarations of Interest
4. Mayoral Minute
5. Deputations and Presentations
6. Notices of Motion / Questions on Notice
SA17.258.... Notice of Motion - Climate Leadership Conference..................................... 20
SA17.259.... Notice of Motion - Shoalhaven Neighbourhood
Services - Solar Panels.... 21
SA17.260.... Notice of Motion - Callala Beach Shared Pathways.................................... 23
7. Reports
SA17.261.... State Emergency Services Support - Funding Sources
/ costs - Report Request - staged approach - 2017 Floodplain Management
Australia National Conference...................................................................................................................... 25
SA17.262.... Public Policy for Review - Councillor & Staff
Interaction Policy................... 29
SA17.263.... NSW Coastal Conference 2017 - Port Stephens......................................... 34
SA17.264.... Acquisition - Drainage Easement - Woollamia - Pt
Lot 196 DP15266 -10 Prichard Avenue.......................................................................................................... 44
SA17.265.... Classification of Land - Lot 310 DP1234415
Kooyonga Close Mollymook Beach...................................................................................................................... 47
SA17.266.... Adoption of Town Street Tree Planting Strategy
Policy............................... 50
SA17.267.... Indian (Common) Myna Bird Programme.................................................... 51
SA17.268.... External Request - Support/Consent to declare
Shoalhaven as a Fossicking District ...................................................................................................................... 59
SA17.269.... Request - Refund DA Fees - Berry Chamber of
Commerce & Tourism Associated - DA17/1732 & DA17/1733 - 2 Berry
Township Information Signs................ 61
8. Confidential
Reports
Nil
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Strategy and
Assets Committee – Tuesday 17 October 2017
Page
iii
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Strategy and Assets
Committee
Delegation
THAT pursuant
to s377 (1) of the Local Government Act 1993 the Committee is delegated the
functions conferred on Council by the Local Government Act 1993 (LG Act) or any
other Act or delegated to Council, as are specified in the Schedule, subject to
the following limitations:
i.
The Committee cannot exercise any function
delegated to the Council which by the terms of that delegation cannot be
sub-delegated;
ii.
The Committee cannot exercise any function which
s377(1) of the LG Act provides cannot be delegated by Council;
iii.
The Committee cannot exercise a function which is
expressly required by the LG Act or any other Act to be exercised by resolution
of the Council; and
iv.
The Committee cannot exercise any function which is a
function of the General Manager under s335 of the LG Act.
Schedule
a. Make
recommendations to Council and, where permitted under legislation consider,
formulate, review and adopt policies in relation to Council’s corporate
& community planning under Part 2 of Chapter 13 of the LG Act, asset
management and in connection with the other functions listed in this Schedule
and in particular to Make recommendations to Council in respect of the content
of Council’s community strategic plan, delivery program, resourcing
strategy and operational plan within the meaning of Part 2 of Chapter 13 of the
LG Act;
b. Make
recommendations to Council and consider, formulate, review and adopt Council
policies, plans and strategies other than those in respect of town planning and
environmental matters, and any other matter referred to the Committee by the
General Manager.
c. Make
recommendations in respect of the introduction of new fees or charges or the
alteration of existing fees and charges for inclusion in the Council’s
next operational plan within the meaning of s405 of the LG Act;
d. Monitor,
review and consider matters relating to the operations and strategic direction
of Council’s Holiday Haven Tourist Parks Group;
e. All
functions in respect of the management of, and facilities provided on Crown
Land in respect of which Council is the ‘reserve trust manager’
within the meaning of s92 of the Crown Lands Act 1989, and the making of
recommendations to Council regarding such matters where the function cannot be
delegated by Council;
f. Provision
of corporate direction to the Shoalhaven Water Group in respect of powers
delegated to it by Council regarding the construction, alteration or
maintenance of water and sewerage works, effluent works and pump out removal;
g. Authorise
the expenditure of funds raised under s64 of the LG Act within the limits
outlined in, and in accordance with Council’s adopted Development
Servicing Plan and other relevant adopted Council policies;
h. Make
recommendations to Council in respect of fees and charges for water and
wastewater services provided by Council;
i. Develop,
implement, review and adopt strategic policies for water, sewerage and effluent
operations of Council;
j. Undertake
preliminary investigations (feasibility, cost benefit, risk analysis, etc.)
into development opportunities for Council’s strategic land holdings and
make recommendations to Council.
k. Review
and make recommendations to Council in relation to:
i. The
sale prices of land in connection with residential and industrial Council
subdivisions;
ii. The sale
of Council property or the purchase or resumption of land;
iii. The
compensation to be offered in respect of land resumed by Council; and
iv. Properties leased
or rented by Council, other than those delegated to the General Manager for
approval and execution in accordance with MIN14.912 and MIN15.237 of the
Council.
l. To
determine tenders except those tenders required by law to be determined by full
Council (MIN17.334).
Minutes of the Strategy and Assets Committee
Meeting Date: Tuesday,
19 September 2017
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.03pm
The following members
were present:
Clr Amanda Findley -
Chairperson
Clr Joanna Gash
Clr Patricia White
Clr Kaye Gartner
Clr Nina Cheyne
Clr Annette Alldrick
Clr John Levett
Clr Mitchell Pakes
Clr Greg Watson
Clr Mark Kitchener
Clr Bob Proudfoot
Mr Russ Pigg - General
Manager
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Election
of Chairperson
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RESOLVED (Clr Pakes / Clr White) MIN17.782
That Clr Findley be appointed as
the Acting Chairperson for the Strategy and Assets Meeting of Tuesday 19
September 2017.
CARRIED
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Apologies / Leave of Absence
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An apology was received
from Clr Wells and Clr Guile.
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Confirmation of the Minutes
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Motion (Clr White / Clr Cheyne)
That the Minutes of the Strategy
and Assets Committee held on Tuesday 15 August 2017 be confirmed.
CARRIED
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Mayoral Minutes
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MMS17.8 Mayoral
Minute - Integrated Transport Preliminary Investigation
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HPERM Ref:
D17/310816
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Recommendation
That Council approve a budget of up to $8000 to undertake
a preliminary desktop analysis of transport availability in the Shoalhaven
with the aim to identify the gaps in the transport offering and matching
Federal and State funding opportunities.
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Recommendation
(Clr Findley / Clr Gash)
That Council approve a budget of
up to $8000 to undertake a preliminary desktop analysis of transport
availability in the Shoalhaven with the aim to identify the gaps in the
transport offering and matching Federal and State funding opportunities.
CARRIED
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Deputations and Presentations
SB17.16
– Briefing – Fees and Charges Review; and
SA17.234
– Milton Ulladulla Croquet Club Inc – Relocate from Milton
Showground
Mr
Tony Hardman from the Sports Board made a Deputation raising concerns with the
recommendation
SA17.250
– Objection – Licence for shipping container – Culburra Beach
Orient Point Men's Shed
Mr Rick
Neilson from the Scout Hall Men’s Shed, made a Deputation supporting the
recommendation.
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Procedural
Motion - Bring Item Forward
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Motion (Clr White / Clr Cheyne)
That the following matters be
brought forward for consideration:
- SB17.16
- Briefing - Fees and Charges Review (to be considered in conjunction
with SA17.232)
- SA17.250
– Objection - Licence for shipping container - Culburra Beach
Orient Point Men's Shed
- SA17.246
- Callala Bay Sailing Club - Erosion Control / Access Improvement /
Revegetation Improvements and Funding Sources
CARRIED
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SB17.16 Briefing
- Fees and Charges Review
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HPERM Ref:
D17/265994
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Recommendation
That:
1. The Shoalhaven Sports Board
recognise the need for additional funding for sports fields maintenance and
improvement.
2. Council consider available
options, for example, user pays, levy, budget savings, in-kind contributions
and sponsorship.
3. Any proposed fees be graduated
over a 3 year period.
4. All funds collected are used only
for sporting grounds.
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RESOLVED (Clr White / Clr Watson) MIN17.783
That items SB17.16 and SA17.232
be referred back to an Extraordinary meeting of the Shoalhaven Sports Board
and all sporting groups and peak bodies be invited to attend as observers.
For: Clr
Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr
Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg
Against: Nil
CARRIED
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SA17.232 Fees
and Charges Review
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HPERM Ref:
D17/115929
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Note:
This item was dealt with in conjunction with SB17.16 see MIN17.783
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Recommendation
(Item to be determined under delegated authority)
That in accordance with the
Committee’s delegated authority from Council, that:
1. Council
endorse public exhibition of the Draft Sportsgrounds and Community Facilities
Fees Policy (Attachment 1) for a period of 28 days
2. Council
note the LKSQ Fees and Charges review document (Attachment 2) for reference
only.
3. Council
endorse public exhibition of the amended Fee Waivers, Subsidies and Support
Policy (Attachment 3)
4. Notification
of the Draft documents be advertised in the local newspapers, Council website
and notification to the Sports Board, sporting groups, management committees
and any other relevant bodies as identified during the early consultation
with regard to this review.
5. A
post exhibition report for the Draft Sportgrounds and Community Facilities
Fees Policy (Attachment 1) and amended Fee Waivers, Subsidy and Support
Policy (Attachment 3) be presented to a future Strategy and Assets Committee
Meeting.
6. Council
approve the simplification of fees and charges to align to any Point of Sale,
Finance or booking systems.
7. Council
endorse the changes to the Management Committee Guidelines (Attachment 4)
8. Council
endorse the changes to the Sportsground Management Policy (Attachment 5)
9. Council
endorse the changes to the Sports Grants Program (Capital Works) (Attachment
6)
10. Council
endorse standardisation of Fees across Tennis Courts and Halls (currently
managed by 355 Management Committees) (Attachment 7)
11. Council
endorse standardisation of Fee charging methodology across sportsgrounds
managed by Council and 355 Management Committees
12. Council
approve the governance structure, including the review committee and the role
of Liaison and Pricing Officer, to be funded in future years by sportsground
revenue if model adopted.
13. Council
support the introduction of fees for all Sportgrounds over the next 2 year
period from 1 July 2018.
14. Council
approve charging for any additional ad hoc requests by Sporting Groups at a
$/hour rate to recover costs.
15. Council
support the change to charging for floodlighting and electricity to be
aligned to current energy prices per kw/hour ie on a cost recovery basis.
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SA17.250 Objection
- Licence for shipping container - Culburra Beach Orient Point Men's Shed
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HPERM Ref:
D17/268386
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Recommendation (Item to be determined under
delegated authority)
That Council resolve to proceed
with a licence to the Culburra Beach Orient Point Men’s Shed for the
placement of a 40ft shipping container, for the storage of equipment, at Lot
1 DP 621595, West Crescent, Culburra Beach with an expiry of the licence on
the 21st June 2020.
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RESOLVED (Clr Pakes / Clr White) MIN17.784
That Council resolve to proceed
with a licence to the Culburra Beach Orient Point Men’s Shed for the
placement of a 40ft shipping container, for the storage of equipment, at Lot
1 DP 621595, West Crescent, Culburra Beach with an expiry of the licence on
the 21st June 2020.
CARRIED
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SA17.246 Callala
Bay Sailing Club - Erosion Control / Access Improvement / Revegetation
Improvements and Funding Sources
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HPERM Ref:
D17/224650
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Recommendation (Item to be determined under
delegated authority)
That Council:
1. Undertake
minor access improvement works, including temporary ramps, this financial
year in consultation with the Callala Bay Sailing Club, with funding provided
from operational budgets.
2. Proceed
with design and construction of a suitable permanent beach access for sailing
craft in 2018, if Council is successful with its grant application to the NSW
Better Boating Now Program for upgrading of boating facilities at Callala
Bay.
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RESOLVED (Clr Pakes / Clr White) MIN17.785
That Council:
1. Undertake
minor access improvement works, including temporary ramps, this financial
year in consultation with the Callala Bay Sailing Club, with funding provided
from operational budgets.
2. Proceed
with design and construction of a suitable permanent beach access for sailing
craft in 2018, if Council is successful with its grant application to the NSW
Better Boating Now Program for upgrading of boating facilities at Callala
Bay.
CARRIED
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Notices of Motion / Questions
on Notice
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SA17.229 Notice
of Motion - Cycleways - Road Base Trial
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HPERM Ref:
D17/285348
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Recommendation (Item to be determined under
delegated authority)
That Council initiate a 200 metre
trial section of the Lake Tabourie Cycle way, being constructed by Shoalhaven
Water, to experiment with the use of blue metal dust and Flobind High
Performance Linear Polymer
1. For the trial section of the cycle way to be
constructed using the materials, procedures and maintenance techniques as
prescribed in the background notes provided.
2. For council to regularly monitor, compare and
assess this surface with other sections of the Lake Tabourie cycle way to
determine its usefulness and to provide a report on the findings.
3. If after a substantial period of time this
trial proves to be successful and has a positive cost benefit ratio, that
council apply this method of construction to future cycle ways and to further
trial this method on sections of selected non-bitumen roads in the
Shoalhaven.
4. That Council include in a southern Councillor
Familiarity Tour, a visit to an already existing road constructed with blue metal
dust and polymer, to discuss the procedure and maintenance requirements with
the owner and observe its capabilities.
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RESOLVED (Clr Kitchener / Clr
Findley) MIN17.786
That Council:
1.
Engineers review and assess using blue metal dust and Flobind High
Performance Linear Polymer to determine its suitability as a surface for
cycleways and report back to Council.
2.
Include in a southern Councillor Familiarity Tour, a
visit to an existing road constructed with blue metal dust and polymer, to
discuss the procedure and maintenance requirements with the owner and observe
its capabilities.
CARRIED
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Report of the Shoalhaven
Sports Board - 6 September 2017
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SB17.16 Briefing
- Fees and Charges Review
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HPERM Ref: D17/265994
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Item dealt with earlier
in the meeting see MIN17.783
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SB17.18 Sports
Capital Works Partnership Program - Funding
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HPERM Ref:
D17/226385
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Recommendation
That Council support the Sports
Capital Works Partnership Program Funding – 2017/2018 to be approved
for:
1. Callala
District Soccer Club – Extend amenities building, $26,700.34
2. Shoalhaven
District Cricket Association – Supply wicket soil - $3,879.34
3. Shoalhaven
District Football Association – Install subsurface drainage Fields
2&3 - $50,000.00
4. Shoalhaven
United Football Club – Install subsurface drainage Field 3 - $27,964.00
5. Bomaderry
Football Club – Construct new storage shed - $11,449.45
6. Shoalhaven
City Archers – Establish Archery Club new site - $15,328.50
7. Bay
& Basin Bombers JAFC – Install subsurface drainage - $26,796.50.
8. Based
on Shoalhaven District Football Associations Project priority listed in the
applications - consider St Georges Basin Football Club – Install
subsurface drainage Field 1 - $29,216.00 application for funds in the
2018/2019 budget
9. Allocate
2017/2018 surplus of $18,291.97 to Minor Improvements Active
Recreation budget for installation of Illuminators (Sportsfield Lighting
– Remote Controls)
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Recommendation
(Clr White / Clr Kitchener)
That:
Council support the Sports
Capital Works Partnership Program Funding – 2017/2018 to be approved
for:
1. Callala
District Soccer Club – Extend amenities building, $26,700.34
2. Shoalhaven
District Cricket Association – Supply wicket soil - $3,879.34
3. Shoalhaven
District Football Association – Install subsurface drainage Fields
2&3 - $50,000.00
4. Shoalhaven
United Football Club – Install subsurface drainage Field 3 - $27,964.00
5. Bomaderry
Football Club – Construct new storage shed - $11,449.45
6. Shoalhaven
City Archers – Establish Archery Club new site - $15,328.50
7. Bay
& Basin Bombers JAFC – Install subsurface drainage - $26,796.50.
8. Based
on Shoalhaven District Football Associations Project priority listed in the
applications - consider St Georges Basin Football Club – Install
subsurface drainage Field 1 - $29,216.00 application for funds in the
2018/2019 budget
9. Allocate
2017/2018 surplus of $18,291.97 to Minor Improvements Active
Recreation budget for installation of Illuminators (Sportsfield Lighting
– Remote Controls)
CARRIED
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Reports
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SA17.231 Woollamia
Industrial Estate - expansion
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HPERM Ref:
D17/264130
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Note:
Clr Gartner left the meeting at 6.10pm
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Recommendation
That Council:
1. Excise
by subdivision the area of IN1 zoned land within Lot 17 DP 857006 to be
incorporated into the industrial area.
2. Prepare
and submit a subdivision application over this land to compliment the
subdivision of Lot 18 DP 1096605 (stage 5) in the adjoining Woollamia
Industrial Estate owned by Council.
3. Authorise
the General Manager to sign the necessary documents to effect the
subdivisions and to execute under the Seal of Council the plan of
subdivision.
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RESOLVED (Clr Proudfoot / Clr
Pakes) MIN17.787
That Council:
1. Excise
by subdivision the area of IN1 zoned land within Lot 17 DP 857006 to be incorporated
into the industrial area.
2. Prepare
and submit a subdivision application over this land to compliment the
subdivision of Lot 18 DP 1096605 (stage 5) in the adjoining Woollamia
Industrial Estate owned by Council.
3. Authorise
the General Manager to sign the necessary documents to effect the
subdivisions and to execute under the Seal of Council the plan of
subdivision.
For: Clr
Gash, Clr White, Clr Cheyne, Clr Alldrick, Clr Findley, Clr Levett, Clr
Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg
Against: Nil
CARRIED
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SA17.232 Fees and
Charges Review
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HPERM Ref: D17/115929
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Item dealt with earlier
in the meeting and in conjunction with SB17.16 see MIN17.783.
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SA17.233 Shoalhaven
Indoor Sports Centre - Fitout
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HPERM Ref: D17/284486
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Note:
Clr Gartner returned to the meeting at 6.16pm
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Recommendation
That Council:
1. Commit
to funding the Shoalhaven Indoor Sports Centre Furniture Fixture Equipment
(FFE) Fit-Out Requirements in the amount of $2,919,895 to be funded in the
2018/19 budget
2. Staff
continue to seek grant funding to assist with covering the costs of Fit-Out
where possible.
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Recommendation
(Clr Gash / Clr Watson)
That Council:
1. Commit
to funding the Shoalhaven Indoor Sports Centre Furniture Fixture Equipment
(FFE) Fit-Out Requirements in the amount of $2,919,895 to be funded in the
2018/19 budget
2. Staff
continue to seek grant funding to assist with covering the costs of Fit-Out
where possible.
carried
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SA17.234 Milton
Ulladulla Croquet Club Inc - Relocate from Milton Showground to Ulladulla
Sports Park
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HPERM Ref:
D17/261728
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Recommendation (Item to be determined under
delegated authority)
That:
1. Council
endorse the relocation of Milton Ulladulla Croquet Club Inc. from Milton
Showground to Ulladulla Sports Park in line with Croquets requirements
and Council MIN17.323
2. Council
allocate $350,000 in the 2018/19 budget to undertake the relocation of the
stockpile from Ulladulla Sports Park to the Ulladulla Council Depot once
assessment is completed
3. Council
allocate $765,000.00 to undertake a detailed design ($15,000) in the 2017/18
budget and development of two Croquet Courts at Ulladulla Sports Park
($750,000) in the 2018/19 budget.
4. Staff
seek grant funding to assist in the delivery of this project.
5. If
Council is not in a position to fund some or all of the project, that the
timeline be reconsidered.
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RESOLVED (Clr Pakes / Clr White) MIN17.788
That:
1. Council
endorse the relocation of Milton Ulladulla Croquet Club Inc. from Milton
Showground to Ulladulla Sports Park in line with Croquets requirements
and Council MIN17.323
2. Council
allocate $350,000 in the 2018/19 budget to undertake the relocation of the
stockpile from Ulladulla Sports Park to the Ulladulla Council Depot once
assessment is completed
3. Council
allocate $765,000.00 to undertake a detailed design ($15,000) in the 2017/18
budget and development of two Croquet Courts at Ulladulla Sports Park
($750,000) in the 2018/19 budget.
4. Staff
seek grant funding to assist in the delivery of this project.
5. If
Council is not in a position to fund some or all of the project, that the
timeline be reconsidered.
carried
For: Clr
Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr
Levett, Clr Pakes, Clr Watson, Clr Kitchener and Russ Pigg
Against: Clr
Proudfoot
CARRIED
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SA17.235 Renaming
of Bugong Fire Trail to Duffys Lane
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HPERM Ref:
D17/262400
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Recommendation (Item to be determined under
delegated authority)
That the report be received for
information.
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RESOLVED (Clr White / Clr Gash) MIN17.789
That the
report be received for information.
CARRIED
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Items marked with an *
were resolved ‘en block’.
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SA17.236 Local
Government NSW Annual Conference 2017
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HPERM Ref:
D17/284701
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RESOLVED* (Clr Pakes / Clr
Cheyne) MIN17.790
That Council
1. Notes
the details of the Local Government NSW Annual Conference 2017 scheduled for
4-6 December 2017 in Sydney.
2. Authorises
available Councillors to attend the conference and such attendance be deemed
Council Business.
3. Travel,
registration fees, accommodation and all reasonable out-of-pocket expenses be
met in accordance with its adopted policy.
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SA17.237 Sustainable
Economic Growth for Regional Australia - SEGRA 2017 Conference - 24 October -
28 October 2017 - Port Augusta and Upper Spencer Gulf, South Australia
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HPERM Ref:
D17/301780
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RESOLVED* (Clr Pakes / Clr
Cheyne) MIN17.791
That Council
1. Notes
the details of the Sustainable Economic Growth for Regional Australia 2017
(SEGRA) scheduled for Tuesday 24 October – Saturday 28 October 2017 in
Port Augusta, South Australia.
2. Authorises
available Councillors to attend the conference and such attendance be deemed
Council Business.
3. Travel,
registration fees, accommodation and all reasonable out-of-pocket expenses be
met in accordance with its adopted policy.
4. Request
Councillors attending the conference to provide a written report within 30
days of returning from the conference.
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SA17.238 Pedestrian
Safety - Iverison Road, Sussex Inlet
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HPERM Ref:
D17/236915
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Recommendation
That the report on options for
improving pedestrian safety by assisting residents to access the western bus
stop on Iverison Road, Sussex Inlet be received for information.
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RESOLVED (Clr Watson / Clr White) MIN17.792
That the report on options for
improving pedestrian safety by assisting residents to access the western bus
stop on Iverison Road, Sussex Inlet be received for information.
carried
For: Clr
Gash, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Findley, Clr
Levett, Clr Pakes, Clr Watson, Clr Kitchener and Russ Pigg
Against: Clr
Proudfoot
CARRIED
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Items marked with an *
were resolved ‘en block’.
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SA17.239 Traffic
Calming - Anson Street, St Georges Basin
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HPERM Ref:
D17/236919
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RESOLVED* (Clr Findley / Clr Watson) MIN17.793
That:
1. The
report on options for traffic calming in Anson Street, St Georges Basin be
received for information.
2. Council
defer making any decision regarding additional traffic calming in Anson
Street, St Georges Basin until a decision has been made regarding the
Regional Development application (RA17/1000).
CARRIED
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SA17.240 Traffic
Calming - Larmer Avenue Sanctuary Point
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HPERM Ref: D17/6573
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RESOLVED* (Clr Findley / Clr Watson) MIN17.794
That Council:
1. Receive
the report on the possible installation of traffic calming measures on Larmer
Avenue, Sanctuary Point, southern side of Cockrow Creek bridge near The Park
Drive intersections, for information; and
2. The
General Manager (Director Assets & Works) continue to monitor the
intersection of Larmer Avenue and Park Drive for future grant funding
opportunities for the construction of a local road roundabout to provide
effective traffic management and speed control on the eastern approach to
Sanctuary Point.
CARRIED
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Items marked with an *
were resolved ‘en block’.
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SA17.241 Australian
Government Black Spot Program 2017/18 - Approved Projects
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HPERM Ref:
D17/243201
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Recommendation* (Clr Pakes / Clr Gash)
That Council
1. Accepts
the grant funding offers under the Australian Government Blackspot Program as
follows:
a. $480,000
for the proposed safety improvements on Jervis Bay Road (450m length from 0.2
– 0.65km south of Woollamia Road, Falls Creek), and authorise the
expenditure on job number 86666
b. $190,000
for a single lane mountable roundabout at the intersection of Paradise Beach
Road & Kingsford Smith Crescent, Sanctuary Point, and authorise the
expenditure on job number 86669
c. $295,000
for the proposed safety improvements on The Wool Road (640m length from 0.14
– 0.78km west of Naval College Road, Worrowing Heights), and aurthorise
the expenditure on job number 85829
d. $210,000
for the proposed safety improvements on Wheelbarrow Road (1.2km length from
2.0 – 3.2km east of Woodburn Road, Woodburn), and authorise the
expenditure on job number 86671
2. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services (RMS) and the Federal Member for Gilmore, thanking them for
their ongoing support of the Shoalhaven Community through the Australian
Government Black Spot Program and for the support of the RMS staff in
reviewing and supporting Council’s nominations for these important
local road safety improvements.
CARRIED
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|
SA17.242 NSW
Government Country Passenger Transport Infrastructure Grants Scheme (CPTIGS)
2017/18 - 2018/19 - Approved Projects
|
HPERM Ref:
D17/243020
|
|
Recommendation* (Clr Pakes / Clr Gash)
That Council:
1. Accepts
the grant funding offers under the NSW Government Country Passenger Transport
Infrastructure Grants Scheme (CPTIGS) program, “in principle” ($180,000 for 18 new shelters), noting the advice
from Transport for NSW that the locations Council has nominated have only
been partially successful (subject to meeting the program conditions) and
authorises the expenditure on job number 85406;
2. Receive
a further report once the list of sites has been reviewed and more details,
including estimate of costs are available; and
3. The
General Manager (Director Assets & Works) writes to Transport for NSW,
and the Local Members of Parliament (for Kiama and South Coast), thanking
them for their support of the Shoalhaven Community through the NSW CPTIGS program,
however advising that it is Council’s intention to review the approved
list, in consultation with the community, and seek approval from Transport
for NSW of a revised list of projects following consultation and once full
details and costs are known.
CARRIED
|
|
SA17.243 NSW
Government Aboriginal Communities Program 2017/18 - Approved Projects
|
HPERM Ref:
D17/279844
|
|
Recommendation* (Clr Pakes / Clr Gash)
That Council:
1. On
behalf of the Jerrinja Local Aboriginal Land Council, accept the grant
funding offers under the NSW Government Aboriginal Communities Program as
follows:
a. $95,000
for footpath and associated kerb ramp works, part of First Street (the
western section, west of Fourth Street, as well as the full length of Third
and Fourth Streets) at Jerrinja (Orient Point) community, and authorise the
expenditure of job number 49038
b. $155,000
for pavement works; part of First Street (the eastern section, east of Fourth
Street) and all of Second Street, at Jerrinja (Orient Point) community, and
authorise the expenditure on job number 49038
c. $195,000
for pavement works, part of First Street (the western section, west of Fourth
Street), as well as all of Third and Fourth Streets) at Jerrinja (Orient
Point) community, and authorise the expenditure on job number 49038
2. Authorise
the General Manager (Director Assets & Works) to coordinate resources to
enable the effective and timely delivery of the works in consultation with Jerrinja
Local Aboriginal Land Council.
3. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and the Local Members of Parliament (for Kiama and South
Coast), thanking them for their support of the Shoalhaven Aboriginal
Community through the new NSW Aboriginal Communities program and for the
support of RMS staff in reviewing and supporting the nominations for these
important local road safety improvements.
CARRIED
|
|
SA17.244 State
Government Active Transport Program 2017/18 - Approved Projects
|
HPERM Ref:
D17/243216
|
|
Recommendation* (Clr Pakes / Clr Gash)
That Council:
1. Accepts
the grant funding offers under the NSW State Government Active Transport
Program as follows:
a. $1,500,000
for “Round the Bay” shared user path and associated works
including a new Moona Moona Creek shared user path bridge, Callala Bay
Headland and ‘way finding’ signage generally in accordance with
Council’s Restart Illawarra (Environment & Tourism fund) nomination
and other key shared user path links and authorise the expenditure on job
number 86020;
b. $190,000
for the construction of a shared user path and associated works on Vincent
and Twyford Streets, Vincentia, and authorises the expenditure on job number
86147;
c. $150,000
for the construction of Stage 1 of the proposed shared user path and
associated works on Deering Street, Ulladulla, and authorises the expenditure
on job number 86148;
d. $50,000
for the construction of a pedestrian refuge and associated kerb and pram ramp
adjustments on Green Street (at the intersection of the Princes Highway)
Ulladulla, and authorises the expenditure on job number 86919; and
e. $10,000
for Bike parking facilities (bike racks) installed at various locations
across the city, and authorises the expenditure on job number 85438.
2. As
a consequence of this grant, the $640,000 allocated by Council to the Moona
Moona Creek shared user path bridge project (job number 86020) be reallocated
to the Chris Creek shared user path bridge project.
3. The
General Manager (Director Assets & Works) writes to the NSW Roads &
Maritime Services, and the Local Members of Parliament (for Kiama and South
Coast), thanking them for their ongoing support of the Shoalhaven Community
through the NSW Active Transport Program and for the support of RMS staff in
reviewing and supporting Council’s nominations for these important
local safety and accessibility improvements.
CARRIED
|
|
SA17.245 NSW
Government Safer Roads Program - Local Government Roads 2017/18 and 2018/19 -
Approved Projects
|
HPERM Ref:
D17/279849
|
|
Recommendation* (Clr Pakes / Clr Gash)
That Council
1. Accepts
the grant funding offers under the NSW Government Safer Roads (Local
Government Roads) Program as follows:
a. $425,000
for the safety improvements on Bolong Road, from east of Broughton Creek to
the northern side of Askeaton Park ($300,000 in 2017/18 and $125,000 in
2018/19), and authorise the expenditure on job number 86637
b. $130,000
in 2018/19 for a single lane roundabout at the intersection of Illaroo Road
and Page Avenue, North Nowra, and authorise the expenditure on job number
86665
c. $140,000
in 2018/19 for a single lane roundabout at the intersection of Mitchell
Parade and Donlan Avenue, Mollymook, and authorise the expenditure on job
number 86668
d. $145,000
in 2018/19 for the safety improvements on Jervis Bay Road, Falls Creek
(channelised intersection treatment at the intersection of Gardners Road),
and authorise the expenditure on job number 86667
e. $640,000
for the safety improvements on Bolong Road, from north of Coolangatta Road to
the northern side of Gerroa Road intersection ($450,000 in 2017/18 and
$190,000 in 2018/19), and authorise the expenditure on job number 86639
f. $1,450,000
for the safety improvements on Currarong Road, from chainage 7.7km to
chainage 11.5km ($1,000,000 in 2017/18 and $450,000 in 2018/19, and authorise
the expenditure on job number 86642
2. The
General Manager (Director Assests & Works) writes to the NSW Roads &
Maritime Services and the Local Members of Parliament (Kiama and South Coast)
thanking them for their ongoing support of the Shoalhaven Community through
the NSW Safer Roads Program and for the support of RMS staff in reviewing and
supporting Council’s nominations for these important local road safety
improvements.
CARRIED
|
|
SA17.246 Callala Bay
Sailing Club - Erosion Control / Access Improvement / Revegetation
Improvements and Funding Sources
|
HPERM Ref: D17/224650
|
|
Item dealt with earlier
in the meeting see MIN17.785.
|
Items marked with an *
were resolved ‘en block’.
|
SA17.247 Proposed
Lease - 39 Shoalhaven Street, Nowra - Shoalhaven Community Preschool
Incorporated
|
HPERM Ref:
D17/257463
|
|
Recommendation* (Clr Watson / Clr Levett)
That Council, in its capacity as
manager of the Shoalhaven Street (R1003208) Reserve Trust:
1. Enter
into a 5 year lease agreement with a 5 year option period with Shoalhaven
Community Preschool Incorporated for the use and occupation of 39 Shoalhaven
Street, Nowra with incremental increases in rent for the first 3 years as
follows:
a. Year
1 - $2,127.54 plus GST;
b. Year
2 - $4,255.09 plus GST; and
c. Year
3 - $7,091.82 plus GST;
with CPI increases from year 3
to year 5 and a review at the commencement of the option period; and
2. Make
adjustments in the FY 17/18 Quarter 1 financial review and make provisions in
the FY 18/19 budget for the following sums to job number 13938 to cover the
additional subsidised rent in the first 2 years (if required by Department of
Primary Industries – Lands & Forestry):-
a. Year
1 - $4,964.28 plus GST (if applicable);
b. Year
2 - $2,836.73 plus GST (if applicable).
3. Authorise
the General Manager to finalise any lease terms and to sign all documentation
required to give effect to this resolution and to affix the Common Seal of
the Council of the City of Shoalhaven to all documentation required to be
sealed.
CARRIED
|
|
SA17.248 Proposed
Lease - 101 Jervis Street, Nowra - Lyrebird Preschool Kindergarten
Incorporated
|
HPERM Ref:
D17/258659
|
|
Recommendation * (Clr Watson / Clr Levett)
That Council:
1. Enter
into a 5 year lease agreement with a 5 year option period with Lyrebird
Preschool Kindergarten Incorporated for the occupation of 101 Jervis Street,
Nowra for the purpose of a community preschool with incremental increases in
rent for the first 3 years as follows:
a. Year
1 - $1,695.30 plus GST;
b. Year
2 - $3,390.60 plus GST; and
c. Year
3 - $5,651.00 plus GST;
with CPI increases for years 4
& 5 and a review to market under the provisions of the rental assessment
framework at the commencement of the option period; and
2. Approve
the allocation of rent received under the lease agreement into the Property
Reserve restricted account; and
3. Authorise
the General Manager to sign all documentation required to give effect to this
resolution and to affix the Common Seal of the Council of the City of
Shoalhaven to all documentation required to be sealed.
CARRIED
|
|
SA17.249 Classification
of Land - 125 Moss Vale Road Cambewarra
|
HPERM Ref:
D17/262081
|
|
Recommendation
That Council resolve to classify
the land described as Lot 262 DP794245 known as 125 Moss Vale Road,
Cambewarra as Operational Land.
|
|
Recommendation
(Clr Watson / Clr Alldrick)
That
Council resolve to classify the land described as Lot 262 DP794245 known as
125 Moss Vale Road, Cambewarra as Operational Land.
CARRIED
|
|
SA17.250 Objection -
Licence for shipping container - Culburra Beach Orient Point Men's Shed
|
HPERM Ref: D17/268386
|
|
Item dealt with earlier
in the meeting see MIN17.784.
|
|
SA17.251 Tenders
- Bitumen Spray Sealing of Pavements - October 2017 - June 2018
|
HPERM Ref:
D17/301580
|
|
Recommendation (Item to be determined under
delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
|
|
RESOLVED (Clr Pakes / Clr
Proudfoot) MIN17.795
That
Council consider a separate confidential report in accordance with Section
10A(2)(d)(i) of the Local Government Act 1993.
CARRIED
|
|
SA17.252 Review
of Policy on Waiving of Development Application Fees and Other Fees for
Charitable Organisations and Community Groups
|
HPERM Ref:
D17/268470
|
|
Recommendation (Item to be determined under
delegated authority)
That Council adopt the reviewed Policy
on Waiving of Development Application Fees and other Fees for Charitable
Organisations and Community Groups (POL17/10) with the minor amendments as
shown in the attached draft Policy.
|
|
RESOLVED (Clr Gartner / Clr
Pakes) MIN17.796
That Council
adopt the reviewed Policy on Waiving of Development Application Fees and
other Fees for Charitable Organisations and Community Groups (POL17/10) with
the minor amendments as shown in the attached draft Policy.
CARRIED
|
|
SA17.253 Hoarding
and Domestic Squalor
|
HPERM Ref: D16/314344
|
|
Recommendation (Item to be determined under
delegated authority)
That the Committee:
1. Adopt
the attached procedure for dealing with complaints concerning hoarding and/or
squalor.
2. Support
in principle the formation of a local inter-agency forum on hoarding and
squalor.
3. Consider
allocating a budget of $50,000 per annum in future financial years, to be
used for emergency clean-up of hoarding and squalor, pollution incidents
including water and land pollution, orphan waste and the like.
|
|
RESOLVED (Clr White / Clr Cheyne) MIN17.797
That the Committee:
1. Adopt
the attached procedure for dealing with complaints concerning hoarding and/or
squalor.
2. Support
in principle the formation of a local inter-agency forum on hoarding and
squalor.
3. Consider
allocating a budget of $50,000 per annum in future financial years, to be
used for emergency clean-up of hoarding and squalor, pollution incidents
including water and land pollution, orphan waste and the like.
CARRIED
|
|
SA17.254 NSW
Heritage Grants Program 2017/2018 - Shoalhaven Local Heritage Assistance Fund
|
HPERM Ref:
D17/262482
|
|
Recommendation (Item to be determined under
delegated authority)
That the Committee endorse the
allocation of Shoalhaven Local Heritage Assistance Funds for the 2017/2018
program as listed in Attachment 1 to this report.
|
|
RESOLVED (Clr Watson / Clr
Gartner) MIN17.798
That the
Committee endorse the allocation of Shoalhaven Local Heritage Assistance
Funds for the 2017/2018 program as listed in Attachment 1 to this report.
CARRIED
|
|
SA17.255 Acquisition
of easement over Crown land at Cunjurong Point
|
HPERM Ref:
D17/255044
|
|
Recommendation
That:
1. Council
resolve to compulsorily acquire an Easement for Electricity Purposes 10 wide
& variable over Crown land Lot 482 DP823199, being the area of an
existing Easement for Access and Water Supply Pipeline 10 wide & variable
shown highlighted green on DP641175 marked ‘Attachment 1’.
2. Council
pay compensation as determined by the Valuer General and ancillary costs for
the acquisition in accordance with the Land Acquisition (Just Terms
Compensation) Act 1991, from Council’s Water Fund.
3. The
necessary application be made to the Minister for Local Government and the
Governor for approval to the acquisition under the Local Government Act 1993.
4. The
Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
|
|
Recommendation
(Clr Cheyne / Clr Gash)
That:
1. Council
resolve to compulsorily acquire an Easement for Electricity Purposes 10 wide
& variable over Crown land Lot 482 DP823199, being the area of an
existing Easement for Access and Water Supply Pipeline 10 wide & variable
shown highlighted green on DP641175 marked ‘Attachment 1’.
2. Council
pay compensation as determined by the Valuer General and ancillary costs for
the acquisition in accordance with the Land Acquisition (Just Terms
Compensation) Act 1991, from Council’s Water Fund.
3. The
necessary application be made to the Minister for Local Government and the
Governor for approval to the acquisition under the Local Government Act 1993.
4. The
Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
CARRIED
|
|
SA17.256 Acquisition
of Crown land and Easement for Access at Vincentia
|
HPERM Ref:
D17/276897
|
|
Recommendation
That:
1. Council
resolve to compulsorily acquire from the Crown:
a. Part
of Crown land Lot 1 DP608937 at Captain Street Vincentia, shown as proposed
Lot 1 on the attached draft survey plan.
b. An
Easement for Right of Access 4.555 wide & variable over Crown land Lot 1
DP608937, marked (E) on the attached draft survey plan.
2. Council
pay compensation and costs associated with the acquisition, in accordance
with the provisions of the Land Acquisition (Just Terms Compensation) Act
1991, from Council’s Sewer Fund.
3. The
necessary application be made to the Minister for Local Government and the
Governor. The acquisition is to be carried out under the Local Government Act
1993.
4. The
land to be acquired be classified as Operational land in accordance with
Section 31(2) of the Local Government Act 1993
5. The
Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
|
|
Recommendation
(Clr Cheyne / Clr Alldrick)
That:
1. Council
resolve to compulsorily acquire from the Crown:
a. Part
of Crown land Lot 1 DP608937 at Captain Street Vincentia, shown as proposed
Lot 1 on the attached draft survey plan.
b. An
Easement for Right of Access 4.555 wide & variable over Crown land Lot 1
DP608937, marked (E) on the attached draft survey plan.
2. Council
pay compensation and costs associated with the acquisition, in accordance
with the provisions of the Land Acquisition (Just Terms Compensation) Act
1991, from Council’s Sewer Fund.
3. The
necessary application be made to the Minister for Local Government and the
Governor. The acquisition is to be carried out under the Local Government Act
1993.
4. The
land to be acquired be classified as Operational land in accordance with
Section 31(2) of the Local Government Act 1993
5. The
Common Seal of the Council of the City of Shoalhaven be affixed to any
documents required to be sealed.
CARRIED
|
|
SA17.257 The
ECOCITY Conference
|
HPERM Ref: D17/284985
|
|
Recommendation (Item to be determined under
delegated authority)
That Council
1. Receive
the report from Clr Nina Cheyne and Clr Amanda Findley on the ECOCITY
Conference for information.
2. Work
collaboratively with the Sustainable Futures committee to implement
strategies that enhance a sustainable, economical and healthy city.
|
|
RESOLVED (Clr Cheyne / Clr
Findley) MIN17.799
That Council:
1. Receive
the report from Clr Nina Cheyne and Clr Amanda Findley on the ECOCITY
Conference for information.
2. Work
collaboratively with the Sustainable Futures committee to implement
strategies that enhance a sustainable, economical and healthy city.
CARRIED
|
Confidential Reports
Pursuant to Section 10A(4) the public were invited to make representation
to the meeting before any part of the meeting is closed, as to whether that
part of the meeting should be closed.
No members of the public made representations.
|
RESOLVED
(Clr Pakes / Clr Levett)
That the
press and public be excluded from the Meeting, pursuant to section 10A(1)(a)
of the Local Government Act, 1993, to consider the following items of a
confidential nature.
CSA17.15 Tenders
– Bitumen Spay Sealing of Pavements - October 2017 - June 2018
Commercial information of a confidential nature that
would, if disclosed prejudice the commercial position of the person who
supplied it.10(A)(2)(d)(i)
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to undermine competitive neutrality
in connection with any functions of an agency in respect of which it competes
with any person or otherwise place an agency at a competitive advantage or
disadvantage in any market.
CARRIED
|
The meeting moved into
confidential the time being 6.39pm.
The meeting moved into
open session, the time being 6.41pm.
Report from confidential session
The following resolutions
of the meeting, whilst closed to the public, were made public.
|
CSA17.15 Tenders
– Bitumen Spay Sealing of Pavements - October 2017 - June 2018
|
HPERM Ref:
D17/301373
|
|
RESOLVED MIN17.800C
That Council:
1. Accept
the Tender from Fulton Hogan to be the Primary Contractor for Bitumen Spray
Sealing of Pavements throughout the Shoalhaven City Council Region including
the Schedule of Rates at Attachment 1 of this report (Council file reference
D17/301259);
2. Enter
into contracts with Downer Edi, Roadworx, Colas, Rural Bitumen Services and
State Asphalt Services as Secondary Contractors to undertake works where
Fulton Hogan are unable to deliver a portion of works in accordance with the
provisions of their contract;
3. Use
Rural Bitumen Services as the preferred secondary contractor where the
portion of works is within their resource capacity;
4. Contract
documents and any other associated documents be executed on behalf of the
Council in accordance with cl165 of the Local Government Regulation by the
General Manager (Director of Assets & Works);
5. Authorise
the General Manager (Director of Assets & Works) to adjust the contract
for variations and extensions for components under the contract.
CARRIED
|
There being no further
business, the meeting concluded, the time being 6.41pm.
Clr Findley
CHAIRPERSON
|
|
Strategy and Assets
Committee – Tuesday 17 October 2017
Page
19
|
SA17.258 Notice
of Motion - Climate Leadership Conference
HPERM Ref: D17/327364
Submitted by: Clr
Kaye Gartner
Purpose / Summary
The following Notice of Motion,
of which due notice has been given, is submitted for Council’s
consideration.
|
Recommendation
(Item to be determined under delegated authority)
That the Climate Leadership
Conference, (http://climateleadership2018.com.au/)
to be held in Sydney 15-16 March 2018, be added to conferences available for
councillor attendance.
|
Note by the General Manager
The Climate Leadership
Conference is being held in the Dockside Convention Centre, Sydney on 15-16
March 2018.
Costs associated with the
conference are estimated as follows:
· registration : $995 (Ultra
Early Bird)
$1,295 (Early Bird)
$1,695 (Standard)
· travel,
accommodation and out of pocket expenses : not yet determined.
Further
information relating to the conference is located at http://climateleadership2018.com.au/
Suggested
alternate recommendation
That
Council
1. Notes
the details of the Climate Leadership Conference scheduled for 15-16 March 2018
in the Dockside Convention Centre, Sydney.
2. Authorises
available Councillors to attend the conference and such attendance be deemed
Council Business.
3. Travel,
registration fees, accommodation and all reasonable out-of-pocket expenses be
met in accordance with its adopted policy.
4. Request
Councillors attending the conference to provide a written report within 30 days
of returning from the conference.
|
|
Strategy and
Assets Committee – Tuesday 17 October 2017
Page
20
|
SA17.259 Notice
of Motion - Shoalhaven Neighbourhood Services - Solar Panels
HPERM Ref: D17/332439
Submitted
by: Clr Kaye Gartner
Purpose / Summary
The following Notice of Motion,
of which due notice has been given, is submitted for Council’s
consideration.
|
Recommendation (Item to be determined
under delegated authority)
That Council;
1. Acknowledge the grant of $10,000.00
from Powershop Pty Ltd to Shoalhaven Neighbourhood Services for installation
of solar PVC panels.
2. Support the installation of solar PVC
panels on council property 81 Osborne St Nowra, currently leased for 10 years
to Shoalhaven Neighbourhood Services.
3. Keep the panels in situ for their
useable life, generally 20 -25 years.
|
Background
At Council Strategy & Assets
Committee meeting, Nov 15, 2016, it was decided that the lease for 81 Osborne
St be granted to Shoalhaven Neighbourhood Services (SNS) to enable a move to
larger premises and an expansion of services.
There have been extended delays
awaiting council sign off on renovations needed at the 81 Osborne Street
building. Finally, SNS took over the lease and began paying rent as of 1/9/17.
Unfortunately, the relocation has still not happened as SNS now awaits council
sign off on the occupation certificate.
Meanwhile, SNS has been chosen
for a $10,000 grant by energy retailer Powershop to have solar PV panels
installed. (This grant was brokered by community member Mr Andy Litchfield.)
These solar panels will significantly reduce the operating costs of SNS,
particularly over summer when air conditioning is in use. SNS is also extending
its services to include laundry facility and showers for people experiencing
homelessness. Solar PVC will significantly reduce the cost of providing this
service, too.
SNS management is concerned about further delays in
benefitting from this grant if an entire new DA is required for installation of
the solar PVC panels.
Note by the General Manager
Notwithstanding the resolution
to lease Osborne Street to SNS occurred in November 2016 a Development
Application (DA) for the change in use was not submitted until the 19th June
2017. The DA was approved on the 26th July. Activities that occurred in the lead
up to the lodgement of the DA was:
· finalisation of
the lease terms and conditions,
· maintenance
responsibilities and
· floor
plans
Subsequent to this, the
application for the occupancy certificate was lodged on the 1st September. One
of the steps in the process for the issue of the occupancy certificate is the
fire safety compliance certification which was carried out on the 11th October.
There is every reason to believe that certification will be received and that
the occupancy certificate will be issued.
Clause 39 of SEPP
(Infrastructure) 2007 outlines the exempt requirements for solar energy
systems. There are a number of issues that need to be completed and the
following is a summary of the main aspects:
a) the system is installed
in accordance with the manufacturer's specifications or by a person who is
accredited by the Clean Energy Council for the installation of photovoltaic
electricity generating systems.
b) the system does not
involve mirrors or lenses to reflect or concentrate sunlight.
c) the system does not
compromise the structural integrity or involve structural alteration to the
building.
d) the system does not
protrude more than 0.5m from the wall or roof if it faces the road.
Otherwise it should not protrude more than 1.0 m.
e) in the case of
development for the purposes of a photovoltaic electricity generating
system--the system has the capacity to generate no more than 10kW.
Where the development does not
satisfy the above requirements, a development application can be submitted for
assessment.
|
|
Strategy and
Assets Committee – Tuesday 17 October 2017
Page
22
|
SA17.260 Notice
of Motion - Callala Beach Shared Pathways
HPERM Ref: D17/332618
Submitted
by: Clr Patricia White
Clr Mitchell
Pakes
Purpose / Summary
The following Notice of Motion,
of which due notice has been given, is submitted for Council’s
consideration.
|
Recommendation
That Council
1. Provide $25,000 to the Callala Beach
Progress Association for the completion of the Callala Beach to Myola share
pathway prior to Christmas 2017.
2. Funding to be allocated from:
a. $10,000 project allocation 2017/18
Community pathway funding
b. $10,000 project allocation 2018/19
Community pathway funding
c. $ 5,000 Quarterly review
September
d. Or an alternative revenue source
3. Council to assist with the survey of
the centre line of the path for the construction purposes.
4. Council thank and congratulate the
Callala Beach Progress Association for going above and beyond in making this
project a success, with the end result being a truly unique piece of
community infrastructure.
|
Background
Council has worked closely with
the Callala Beach Progress Association over many years on the construction of a
share pathway from Callala Beach to Myola. CBPA initialled this project
after concerns were raised regarding the danger posed to cyclists and
pedestrians using the roadway from Callala Beach to Myola.
The project is being constructed
in stages with stages one & two completed with the last stage being the
link adjacent to the Myola Tourist Park. On completion of these works the
shared pathway will be completed. There is 258.5 lineal metres of
2m wide and 100mm deep reinforced concrete shared path located on the asset
protection zone. This will join the path to the newly sealed road which
leads to the training wall where the ferry runs from and the beach.
CBPA have a state government
grant for large portion of the cost but are still $25,000.00 short.
Council has allocated $10,000.00 already in there pathway budget for 2017/18
and CBPA are requesting the shortfall of $15,000.00 for construction and there
will be a cost to Council to survey the centre line of the path for the
construction.
The work will be Project managed
by The Progress Association and the design has been prepared free of charge by
Westlake Punnett and Associates. The placement of the Progress’s fund
raising pavers in the pathway will also be done by Progress.
The completion of this shared
pathway provides Callala Beach and Myola residents and visitors with a safe
linkage between the two villages. Working with this community group has
seen the community develop a unique piece of community infrastructure and the
contribution made by the community to this project has been invaluable.
The pathway is more than just a
footpath, it is an art trail in its own right, featuring mosaics, carvings and
personalised pavers. Noel Wellington a respected elder of the Jerringa
and one of the top 10 indigenous artists in Australia has provided Carve
designs into the three existing seats along the pathway.
Additionally construction of a gateway structure at the Myola end of the shared
pathway will be quite an extensive structure involving three large carved posts
in a triangular layout with a metal roof over. The panels represent the spirit
of his grandfather, a canoe and fish.
The completion of this project
provides another fantastic example of State and Local government working
together, with the community, to develop much needed public assets.
The final stage of pathway will
extend from the end of the new section of path to the south and into the
village of Myola, behind the Caravan Park.
It is anticipated that this
community project can be completed by Christmas with the funding allocation.
Note by the General Manager
Staff have agreed to provide $10,000 under the Community
Paths Program in 2017/18 and support provision of $10,000 in 2018/19 to enable
the community to finish the path to Catherine St. In addition, survey to
‘set out’ the works will be provided by Council staff.
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Strategy and
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SA17.261 State
Emergency Services Support - Funding Sources / costs - Report Request - staged
approach - 2017 Floodplain Management Australia National Conference
HPERM Ref: D17/332897
Group: General
Manager's Group
Section: Executive
Strategy
Purpose / Summary
To provide a report which meets
the requirements of the Notice of Motion submitted by Clr Mark Kitchener for
the 2017 Floodplain Management Australia National Conference –
“Preparing for the Next Great Flood” held in Newcastle in May 2017.
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Recommendation (Item to be determined
under delegated authority)
1. That Council receive the report for
information;
2. That council acknowledge that the SES
is the combat agency for flood events;
3. That council will continue to work
with SES to improve services, capacity and community education through
various means and within council budgets as set out in this report
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Options
1. Adopt the recommendation
2. Receive the report for information
3. Request further information as it
becomes available
BackgroundAs part of the report
on the 2017 Floodplain Management Australia National Conference, a number of
items were identified within the notice of motion, for further investigation.
Each of these items have been investigated and comentary on the findings are
provided below:
1. Siting of gauge
boards at Burrill and Tabourie lakes, so residents may gain an understanding of
current water depths and provide the SES with additional data, to correlate
with the automated gauges, located at different sites in the same lake.
Council is curently undertaking a project for the
installation of historical flood information signs.Council resolved in October
2015 (Min. D15/314859 – Part H to install Flood level signage/markers
from previous floods in public locations i.e. telegraph poles) in the 2016/2017
financial year. This process is currently being undertaken by the Natural
Resources and Floodplain Unit.
A list of depth indicator signage throughout the Shoalhaven
is currently being compiled with the assistance of the (3) SES units and
Council. This list include the areas of Burrill Lake and Tabourie Lakes which
are subject to flooding. All areas will then be risk prioritised and an
ongoing program developed for installation each financial year, pending
funding. Currently Nowra SES unit is undertaking visual identification of depth
indicators by visiting known streets of previous flooding. A list of streets
which regularly suffer flood inundation within each village is being developed.
2. Install
rainfall gauges in Lake Burrill and Lake Tabourie catchments in order to
correlate rainfall data with lake levels.
Both catchments have rainfall and water level gauges.
Bureau of Meterology for both catchments do not provide flood forecasting as in
the case of St Georges Basin or the Shoalhaven River. Council currently has no
funding to advance this project and suggested that the Shoalhaven SES make
representations to the Bureau to advance this development. In addition the
Flood Risk Management Study and Plan for both Lake Tabourie and Burrill Lake
call for improved flood warning systems as a mitigation measure. This is
the responsibility of the Bureau of Metererology (BOM) to implement.
3. Mapping
of possible evacuation areas and routes with contours to enable the SES to
rapidly provide evacuation details for door-knocking teams.
Council does not have this level of information. To obtain
such information the Council will need to engage a professional flood
consultant to provide flood intelligence information. NSW Office of Environment
& Heritage at this moment do not fund such studies and Council anticipates such
a study just for the Shoalhaven River alone would cost well over $100,000 to
undertake. Council does not have the resources nor the funds to undertake
such a study.
Another option apart from mapping is to engage a
flood consultant to prepare a Flood Emergency Response Plan similar to the
Burrill Lake, Lake Conjola and Lake Tabourie. Given the Shoalhaven River and St
Georges Basin Floodplain Risk Management Study and Plan is scheduled to be
reviewed a variation to the contract could be requested for the consultant to
prepare this plan. It is estimated that this variation maybe in the order
of $50,000 - $80,000.
Various flood mapping systems are currently being
investigated including:
· Bundaberg
· TARDIS
· Environmon
· DIPSTICK
· NSW
SES Flood Data Access System – due to be launched by the Minister on the
5th September, free to use but with limitations
· FLARE
– BOM Flash Flood Advisory Resource
· Manly
Hydraulics Lab
· Waterride
Some systems are more indicative and
provide visual guides of what could eventuate and concerns were
raised in providing this information to community as it may be presumed
realistic and may not eventuate.
More investigation needs to take place on a suitable flood
mapping system which will provide the necessary features for all users
including the community. Discussions and presentations are currently
taking place with a number of Councils and agencies throughout Australia.
When a flood mapping solution is available it will allow
for the possible identification of evacuation routes for use by emergency
services.
4. Provide
a system to obtain from Shoalhaven City Council information related to road
closures due to flooding.
Council has recently introduced a new software solution
SIGNUM that allows images of temporary road signage to be captured.
It then maps the location of the signs. This will provide Council a city
wide capacity for improved reporting of road closures not only during
emergencies. SIGNUM is suitable for road closures, temporary speed zone
signage, traffic hazards, warning signs, changeable notice boards, detours,
changed traffic conditions, portable traffic lights and message boards. SIGNUM
licence is $2500 exc gst per year and allows for unlimited number of Android
devices to have the software installed plus access to the web based
viewer.Training for users is currently in progress and Council staff are
liaising with SES regarding this system.
5. Provide
updated tourist park evacuation plans to the SES.
Currently the Nowra and Ulladulla Units have copies of the
Caravan Parks Flood Safety Study indicating which floodprone caravan parks
within the Shoalhaven LGA have evacuation plans developed. The Shoalhaven
SES Units have all available information at this time.
Caravan Parks in order to gain an approval to operate from
Council are requied to update/provide their current flood emergency
procedures in accordance with the requirements set out in Chapter G10: Caravan
Parks in Flood Prone Areas Development Control Plan. Council is aiming to
have updated flood emergency procedures for all parks within flood prone land
within the next 12 months.
6. Provide
electronic contour maps of 200 mm intervals to the SES.
See response to item 3
7. Provide
‘Road Closed’ sign boards to the SES
Road closures and the placement of signage boards are
the responsibility of the road owner eg Council for local roads and RMS
for Main highways. Council is currently investigating a new
approach using variable message boards.
For improved traffic management to divert traffic, for
example, from Bolong Road when it is flooded, Council plans to install Variable
Message signs to detour traffic from Bolong Road/Gerroa Road to Highway.
Council has installed these as part of planning for recent flood warnings but
were not required.
The Berry Bypass will now provide flood free access for
north and south bound boundaries so there should not be as much through traffic
on these local roads in future events.
8. Provide
for all local SES units, contour maps with floor heights of residential
buildings for the towns in their precincts. Ulladulla for example would need
maps for Lake Conjola, Conjola Park, Lake Tabourie, Lake Burrill, Narrawallee,
and Fisherman’s Paradise.
See response to item 3
9. Support
the Shoalhaven SES units financially by subsidising the SMS emergency alert
system during a major flood event. (approximately 3 x $200 per major event)
Nowra SES uses an SMS system. This is costed out of
an operational budget. Currently over 300 residents on this system and
during a flood event will be send an initial warning. This will
happen when the BOM issues a Minor/Major Flood Warning. Basic message is
that the BOM has issued a flood warning please listen to local radio, news,
web pages and Facebook. This message is only a heads up.
St Georges Basin Unit uses the same system but numbers of residents
on the system were not available.
Ulladulla Unit uses a Facebook messenger system.
Should a State of Emergency be declared all units can claim
back from Disaster funding the cost of the SMS system.
10. A flood information pack
to be distributed with new Development Applications.
An electronic brochure (as PDF) could be attached to
flood certificates or a link provided to this system. Format for SES brochures
is set by State as a template with no ability to change the format of the
brochures.
Council’s Floodplain Engineer has sugested that it
would be preferable to provide a web link in the flood certificate given 95% of
our flood certificates are delivered by email. Other Natural Resources staff
agree that a web link provided on an electronic flood certificate is the
best option.
11. Hold discussions
with the four SES controllers of the Shoalhaven and determine an appropriate
priority list for the above.
Both Nowra & St Georges Basin Units agreed that the
priority for actions should be the flood mapping development and also the depth
indicator gauges installation. Ulladulla Unit indicated via email that depth
indicators at Burrill and Tabourie Lakes as well as contour mapping would be
high on their priorities.
Community Engagement
At this stage of the flood
mapping process investigations there will be minimal requirement for community
engagement. However given the outcomes and future use of the flood mapping
information an amount of community engagement may take place through providing
flood warning information.
Financial Implications
More investigation needs to take
place on a suitable flood mapping system which will provide the necessary
features for all users including the community. Discussions and
presentations are currently taking place with a number of Councils and agencies
throughout Australia. Whilst there are no current costs indicated at this stage
to implement this type of system will have financial implications.
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SA17.262 Public
Policy for Review - Councillor & Staff Interaction Policy
HPERM Ref: D17/334124
Group: General
Manager's Group
Attachments:
1. Councillor & Staff Interaction Policy ⇩
Purpose / Summary
Council needs to review all
policies within 12 months of the election. The attached policy is
presented for consideration with minor changes.
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Recommendation (Item to be determined
under delegated authority)
That the public policy, Councillor
& Staff Interaction Policy, be adopted with minor changes as indicated in
Attachment 1.
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Options
1. Adopt the Policy as recommended.
Implications: The General Manager will continue to
implement the Policy.
2. Make amendments to the Policy.
Background
This Policy clearly defines the
roles and responsibilities of councillors and staff in relation to professional
and acceptable interaction. Minor changes have been made for clarrification
purposes.
Community Engagement
This matter is not considered to
require general community engagement before its adoption.
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SA17.263 NSW
Coastal Conference 2017 - Port Stephens
HPERM Ref: D17/332793
Group: Finance
Corporate & Community Services Group
Section: Human
Resources, Governance & Customer Service
Attachments:
1. Conference
Program ⇩
Purpose / Summary
To consider Councillor
attendance at the NSW Coastal Conference scheduled for 8 – 10 November
2017 in Port Stephens, NSW.
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Recommendation (Item to be determined
under delegated authority)
That Council
1. Notes the details of the NSW Coastal Conference scheduled for 8-10 November 2017 in Port Stephens, NSW.
2. Authorises available Councillors to
attend the conference and such attendance be deemed Council Business.
3. Travel, registration fees,
accommodation and all reasonable out-of-pocket expenses be met in accordance
with its adopted policy.
4. Request Councillors attending the
conference to provide a written report within 30 days of returning from the
conference.
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Options
1. As per the recommendation.
2. That Council limit the number of
Councillors attending the Conference and such attendance be deemed Council
Business.
3. That Council not approve Councillor
attendance at the Conference as Council Business.
Background
The NSW Coastal Conference 2017 is
considered relevant to local government, Information in relation to the
conference is attached to this report
Costs associated with the
conference are estimated as follows:
· registration : $885
· optional – pre
conference workshop (7 November) additional $105
· travel,
accommodation and out of pocket expenses : not yet determined.
An option available to Council
is to define the number of Councillors attending the conference and for Council
to determine the appropriate Councillors authorised to attend. This
option is presented having regard to the increase in Councillor expenses in
recent years, so that Council may pro-actively control this area of expenses
when appropriate. However it is also noted that council has a policy of
allowing councillors to attend three conferences of their choice in addition to
conferences organised by the NSW or Australian local government associations.
The Conference
commences at 9.00am Wednesday 8 November and concludes at 2.00pm Friday 10
November and the following Council Business is scheduled within the period of
the conference:
· Thursday
9 November at 4.00pm – Clr Briefing.
· Thursday
9 November at 5.30pm – RFS Strategic Planning Committee.
Policy Implications
The Council Members –
Payment of Expenses and Provision of Facilities Policy limits attendance at
conferences to three per annum per councillor exclusive of any conference
arranged by either the State or National Local Government Associations.
Financial Implications:
Funds are available for
Councillors to attend this conference.
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SA17.264 Acquisition
- Drainage Easement - Woollamia - Pt Lot 196 DP15266 -10 Prichard Avenue
HPERM Ref: D17/300498
Group: Assets
& Works Group
Section: Business
& Property
Attachments:
1. Plan - Proposed
Drainage Easement - Lot 196 DP 15266 - 10 Pritchard Ave Woollamia ⇩
Purpose / Summary
To seek Council approval to
acquire part of Lot 159 DP15266 at 10 Prichard Avenue, Woollamia, for a 6 metre
wide by 150 metre length Easement for Drainage over the existing swale
drain/bund to alleviate flooding in Prichard Avenue.
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Recommendation
That Council:
1. Resolve to acquire a 6 metre wide by
150 metre length Easement for Drainage over part of Lot 159 DP15266 at 10
Pritchard Avenue, Woollamia, as shown in Attachment 1;
2. Pay compensation of $29,000 plus GST
(if applicable) including all ancillary and reasonable legal costs associated
with the acquisition, in accordance with the Land Acquisition (Just Terms
Compensation) Act 1991, from job number 85001; and
3. Grant authority to affix the Common
Seal of the Council of the City of Shoalhaven to any documents required to be
sealed and the General Manager be authorised to sign any documentation
necessary to give effect to the resolution.
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Options
1. Resolved as recommended.
Implications: Acquisition of the easement is
required to formalise legal access for drainage and maintenance purposes for
the already constructed swale drain/bund.
2. Not resolve as recommended and provide
further direction to staff.
Implications: Council will not have guaranteed
access to maintain drainage infrastructure.
Background
The proposed easement is
required to formalise access for maintenance and protection of the already
constructed swale drain/bund over privately owned land at Lot 159 DP15266. The
drain was constructed in 2015 along the northern boundary to alleviate localised
flooding in Pritchard Avenue.
A valuation undertaken on behalf
of Council by Walsh & Monaghan Pty Ltd has assessed compensation for the
easement at $26,000 (excluding GST) for an area of 898.5m2. A counter offer was
made by the owner of Lot 159 DP15266 Mr & Mrs Batchelor in the amount of
$32,000 (excluding GST).
With advice from Council’s
valuer, a conditional offer was made of $29,000 (excluding GST). Mr & Mrs
Batchelor have accepted this offer on the condition the following ancillary
works are undertaken in addition to the compensation; provision a fence, access
gate and a rear bund to prevent water backflow into Lot 159 (the remainder of
the Batchelor’s property). Council has agreed in-principle to this
request.
Community Engagement
This matter is considered to be
a local area low impact issue as outlined in Council’s Community
Engagement Policy and Handbook and therefore no community engagement apart from
the property owner directly affected by the acquisition referred to in this
report.
Financial Implications
In accordance with the Land
Acquisition (Just Terms Compensation) Act 1991, Council is responsible for the
land owner’s reasonable legal and ancillary costs associated with the
acquisition. These costs along with the compensation are to be funded
from job number 85001.
Risk Implications
Registration of the easement is
necessary to secure Council’s access for the maintenance of essential
public infrastructure and right to drain water through the easement.
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SA17.265 Classification
of Land - Lot 310 DP1234415 Kooyonga Close Mollymook Beach
HPERM Ref: D17/304290
Group: Assets
& Works Group
Section: Business
& Property
Attachments:
1. Plan - Lot 310
DP1234415 Kooyonga Close - Mollymook Beach ⇩
Purpose / Summary
To classify the land described
as Lot 310 DP1234415 Kooyonga Close Mollymook Beach as Operational Land
(Attachment 1).
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Recommendation
That Council resolve to classify
the land described as Lot 310 DP1234415 Kooyonga Close Mollymook Beach as
Operational Land.
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Options
1. Resolve as recommended.
Implications: The land will be able to be
used for its intended purpose (drainage reserve). Should any objections
be received prior to the close of submission on 19 October 2017 Council will be
notified at its meeting on 24 October 2017.
2. Not resolve as recommended.
Implications: The land will default to Community
Land and subject to the Community Land provisions as outlined in the Local
Government Act 1993 (LGA93).
3. Provide further direction to staff and
propose an alternative.
Background
Lot 310 DP1234415 Kooyonga Close
Mollymook Beach was dedicated for drainage reserve under SF9197.
Section 31(2) of the Local
Government Act, 1993 (LGA93) provides that before Council acquires land, or
within 3 months after it acquires land, Council may resolve to classify it.
There are two Classification
available:
1. Operational
Land – land which Council owns as a business entity (operational
purposes) and upon which it conducts Council business, and
2. Community
Land – land in Council’s ownership which is held for and on behalf
of the Community – subject to the Community Land provisions of LGA93.
A resolution of Council, within
the time frame prescribed in LGA93, is required to finalise the classification
of land as Operational. Should the classification process not be
completed, the land will default to Community Land.
Community Engagement
In accordance with Section 34 of
LGA93, a public notice of Council’s intention to classify the land as
Operational was placed in the local press 20 September 2017 allowing 28 days
for written submissions, closing 19 October 2017. At the time of writing
this report no submissions have been received, however any submissions received
prior to the closing time will be reported to the Council meeting in October.
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SA17.266 Adoption
of Town Street Tree Planting Strategy Policy
HPERM Ref: D17/290194
Group: Assets
& Works Group
Section: Project
Delivery & Contract
Attachments:
1. Town Street Tree
Planting Strategy 2017 (under separate cover) ⇨
Purpose / Summary
To seek Council approval to
adopt the minor changes in the Town Street Tree Planting Strategy as set out in
this report.
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Recommendation
(Item to be determined under delegated authority)
That Council adopt the minor
changes in the Town Street Tree Planting Strategy as set out in this report.
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Options
1. Resolve as
recommended.
Implications: The adoption of the minor amendments
made to the Policy will provide a better management of the Town Street Tree
Planting.
2. Decline minor
changes and provide further direction to staff.
Background
Council adopted a Town Street
Tree Planting Strategy in 2005 and the policy was updated with minor changes in
2009 and 2013.
The following minor changes have
been made to the policy which is attached:
· Page
1 Aims
o Deletion
of the words over a ten year period.
Reason is policy has now exceeded 10 years and further planting remains to be
done.
o Deletion
of the words and appropriate as
this is mentioned in a previous dot point.
· Page
2 Provisions
o Deletion
of the date 2011. Change of
date; High priority 2006 – 2018
· Page
3
o Deletion
of the date 2013. Change of
date; Medium priority 2011 – 2019
o Deletion
of the date 2016. Change of
date; low priority 2013 – 2020
· Page
6 Appendix 1:
o Medium
priority – 22. Marked as complete
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SA17.267 Indian
(Common) Myna Bird Programme
HPERM Ref: D17/242470
Group: Planning
Environment & Development Group
Section: Building
& Compliance Services
Attachments:
1. Report - Indian
(Common) Myna Bird Program - Strategy & Assets Committee 18 July 2017 ⇩
Purpose / Summary
On 18 July 2017 Council received
a report in relation to the 'Indian Myna Bird Action Programme'. This
programme focused on the humane control of Indian Myna birds in the Shoalhaven
Local Government Area (LGA) and was generally based on community education and
access to Indian Myna bird traps.
The report identified a number of options and Council
resolved to:
(a) upgrade
the website to provide the community with sufficient information for them to
instigate an Indian Myna bird eradication programme.
(b) develop an urban
landscape policy to discourage the proliferation of Indian Myna birds.
Council also
resolved to receive a further report outlining what resources could be applied
to achieve additional components of a Myna Bird reduction programme within
existing budgets.
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Recommendation
(Item to be determined under delegated authority)
That the Committee
1. receive
the report for information and note that council’s website will be
uploaded with information & links as time & resources permit;
2. Utilise
available options to distribute and promote the ‘Grow me Instead’
brochure.
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Options
1. As recommended.
Implications:
This option can be implemented within existing resources
and budget and will provide updated information to the community about
management of Indian Myna birds.
2. Council note the
report for information.
Implications:
As discussed in the previous
report (SA17.192), there are members of the community who are already actively
engaged in the trapping and eradication on Myna birds and this will continue
without a Council programme.
Background
Attached to this report is
SA17.192 which detailed the Indian Myna Bird programme. This report was
presented to the Strategy and Assets Committee meeting of 18 July 2017.
Report
The previous report highlighted options and Council resolved
to upgrade the website and complete an urban landscape policy. These will
have a cost and resource implications.
Of the remaining works
identified in the initial report, no budget or resources are available to
implement these works (Refer Attachment No.1 for the previous report).
Community Engagement
There has been no community
consultation at this point. Community engagement would need to be
undertaken if Council moved forward with the program to encourage participation
in trapping and increasing biodiversity on private land by taking part in the
education program and trapping Indian Myna Birds. This would require a
comprehensive approach to advertising, networking and education.
Policy Implications
An option that was considered in
the previous report to Council included developing an Urban Landscape Policy to
discourage the proliferation of Indian Myna birds through planting of low
native shrubs and groundcovers and reducing the extent of open grassed areas,
where reasonable. However, this would require allocation of budget and
resources which are not available at this time. Council could consider
allocating a budget for the development of this policy next financial year.
Council has an existing brochure called ‘Grow me instead’ which encourages
planting of native plant species which discourages the proliferation of Indian
Myna birds. A copy of this brochure has been provided to Councillors. This
brochure could be more widely promoted in the community and on Council’s
website.
Financial Implications
The financial implications from
the recommendation in this report relates to time required by staff to
implement the recommendation.
Risk Implications
If Council chooses to do
nothing, members of the community will continue to trap and control Indian Myna
birds in their own backyards.
The update of Council website
could provide additional information to the community to support their
localised management of the Indian Myna bird problem.
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SA17.268 External
Request - Support/Consent to declare Shoalhaven as a Fossicking District
HPERM Ref: D17/297765
Group: Planning
Environment & Development Group
Section: Strategic
Planning
Attachments:
1. A guide to
fossicking in NSW (under separate cover) ⇨
Purpose / Summary
Present a request that has been
received for Council to consent to the Shoalhaven Local Government Area (LGA)
being declared as a fossicking district and determine a response to that
request.
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Recommendation (Item to be determined
under delegated authority)
That Council writes to NSW
Department of Industry to advise that Council consents to the Shoalhaven
Local Government Area being declared as a fossicking district.
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Options
1. Support and consent to Shoalhaven
being declared as a fossicking district.
Implications: This is the preferred option as it
creates potential for the growth of geotourism (geological focussed tourism)
within Shoalhaven and has minimal associated risks.
2. Not consent to Shoalhaven being
declared as a fossicking district.
Implications: This is not the preferred option as
it would mean that Shoalhaven misses out on prospective geotourism as
fossickers would have a more onerous process to undertake to be able to carry
out the activity and this may act as a deterrent.
Background
The NSW & ACT Prospectors
and Fossickers Association has contacted Council to advise that the NSW
Government is expanding the number of declared fossicking districts to make
regional areas more attractive as a destination for fossickers, and to request
that Council consider consenting to being included.
Fossicking is the small scale
search for and collection of minerals, gemstones or mineral bearing material
from the surface (or by digging from the surface). This activity may only
be undertaken for recreational, tourist or educational purposes.
Fossicking is considered to be a
low environmental impact, safe, and healthy outdoor activity that can be family
orientated in many cases. It is particularly
popular among retirees and international travellers, and could make a
contribution to regional economies by providing new opportunities for regional
tourism by making it easier for fossickers to access land.
Declaring an area as a fossicking
district will not provide open access to land for recreational fossickers. The
legal effect of a declared fossicking district is that fossickers do not need
the permission of the holder of a mineral or petroleum exploration licence over
the land in question. However, they will still need the permission of
local land holders, assessment and mining lease holders, and holders of mineral
claims or opal prospecting licences.
Further, fossicking activities
are restricted in certain instances such as in National Parks. The NSW
Government has produced a guide for fossicking in NSW that is provided as Attachment
1.
There are no potential direct
risks to Council in Shoalhaven becoming a declared fossicking district and it
presents tourism opportunities. Thus, it is recommended that Council provide
written consent to the Shoalhaven LGA being declared a fossicking
district. The NSW Government will then gazette the declaration of the
Shoalhaven LGA as a fossicking district.
It is understood that both
Eurobodalla and Bega Valley LGA’s are in the process of being declared
fossicking districts.
Financial Implications
There are no direct financial
implications resulting from this report or the recommended action.
Risk Implications
There are minimal risk implications
involved with declaring Shoalhaven LGA a fossicking district.
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SA17.269 Request
- Refund DA Fees - Berry Chamber of Commerce & Tourism Associated -
DA17/1732 & DA17/1733 - 2 Berry Township Information Signs
HPERM Ref: D17/323477
Group: Planning
Environment & Development Group
Section: Development
Services
Attachments:
1. DA Fee Waiver
Request Email and Receipt ⇩
Purpose / Summary
This report is to inform Council
of a request made by the Berry Chamber of Commerce and Tourism for the
refunding of a Development Application (DA) and associated fees for Berry
township information signage to be located at the northern and southern ends of
the town, approved pursuant to Development Consents DA17/1732 and DA17/1733.
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Recommendation (Item to be determined
under delegated authority)
That in accordance with the
Committee’s delegated authority from Council, the Committee vary Policy
POL17/10 and refund the development application and associated fees
identified in the report for the Berry township information signage.
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Options
1. Council adopt the recommendation.
Implications: Council will be required to reimburse
the development application and associated fees paid by the applicant in
relation to DA17/1732 and DA17/1733.
2. Council not refund the development
application and associated fees identified in the report in support of the
Berry township information signage.
Implications: All fees paid by the applicant in
relation to DA17/1732 and DA17/1733 will be retained and will not be refunded
to the applicant.
Background
On 19 June 2017, Council
received DAs: DA17/1732 and DA17/1733 in relation to Berry township
information signage proposed to be placed at the northern and southern
entrances to the town and located adjacent to the Princes Highway and lodged by
the Berry Chamber of Commerce and Tourism. The northern site is described
as A200B Princes Highway, Berry (Lot 80 in DP 1188079) and the southern site is
described as Andersons Lane, Berry (Lot 6 DP 1188080).
In addition to the DA fees, the
applicant also paid Construction Certification (CC) and Occupation Certificate
(OC) fees associated with the signage.
On 4 August 2017, Council
granted development consent to both development applications subject to
conditions.
On 16 September 2017, Mr Anthony
Houghton, President of the Berry Chamber of Commerce and Tourism, emailed
Council to request a reimbursement of development application and associated
fees (CC and OC) totalling $1,802.45 (DA17/1732 = $896.74 and DA17/1733 =
$896.74).
Mr Houghton provided the
following justification for the reimbursement:
“As the signage will
benefit the community as a whole by ensuring passing motorists are aware Berry
is a good stop for a coffee, toilet break etc. We would be grateful if
council could waive the DA fees as the signage is for the benefit of the Berry
Community as a whole.”
Council’s Policy for the
Waiving of Development Application Fees and Other Fees for Charitable
Organisations and Community Groups, sets out the parameters for refunds.
Firstly, exemption criteria must be met which includes being a local community
group listed in Council’s Directory with no on-going commercial or
business venture and secondly a $2,000 threshold must not be exceeded (combined
applications, that is, DA with CC).
The Berry Chamber of Commerce
and Tourism is listed in the Community Directory and the total of all fees paid
do not exceed $2,000.
Clause 2.4 of POL17/10 states as
follows:
“2.4. Reimbursement of fees for DAs and/ or CCs
If a reimbursement of the fees is sought, a written
request outlining the grounds for reimbursement must be submitted. The matter
will then be referred to Council’s Policy and Resources Committee for
consideration by Council. Any donations by way of whole or partial
reimbursement determined by the Council will be paid out of the
“unallocated donations” budget or a source identified in
Council’s resolution.’’
The request for reimbursement of fees is considered to be in
accordance with clause 2.4 of POL17/10 and is recommended for support.
Community Engagement
Nil.
Policy Implications
It is unlikely that the adoption
of the recommendations of this report will have any substantial policy
implications.
Financial Implications
Council’s support of the
request will result in a minor loss of income, being $1802.45.
Risk Implications
There is no
inherent risks associated with the adoption of the recommendations of this
report.
A copy of Mr Anthony Houghton’s
email and receipts associated with the two development applications are
attached.
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Strategy and
Assets Committee – Tuesday 17 October 2017
Page
62
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Strategy and
Assets Committee – Tuesday 17 October 2017
Page
64
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Local Government Amendment (governance &
planning) act 2016
Chapter
3, Section 8A Guiding principles for councils
(1)
Exercise of functions
generally
The
following general principles apply to the exercise of functions by councils:
(a) Councils should provide strong
and effective representation, leadership, planning and decision-making.
(b) Councils should carry out
functions in a way that provides the best possible value for residents and
ratepayers.
(c) Councils should plan
strategically, using the integrated planning and reporting framework, for the
provision of effective and efficient services and regulation to meet the
diverse needs of the local community.
(d) Councils should apply the
integrated planning and reporting framework in carrying out their functions so
as to achieve desired outcomes and continuous improvements.
(e) Councils should work
co-operatively with other councils and the State government to achieve desired
outcomes for the local community.
(f) Councils should manage
lands and other assets so that current and future local community needs can be
met in an affordable way.
(g) Councils should work with
others to secure appropriate services for local community needs.
(h) Councils should act fairly,
ethically and without bias in the interests of the local community.
(i) Councils should be
responsible employers and provide a consultative and supportive working
environment for staff.
(2) Decision-making
The
following principles apply to decision-making by councils (subject to any other
applicable law):
(a) Councils should recognise
diverse local community needs and interests.
(b) Councils should consider social
justice principles.
(c) Councils should consider the
long term and cumulative effects of actions on future generations.
(d) Councils should consider the
principles of ecologically sustainable development.
(e) Council decision-making should
be transparent and decision-makers are to be accountable for decisions and
omissions.
(3) Community participation
Councils
should actively engage with their local communities, through the use of the
integrated planning and reporting framework and other measures.
Chapter
3, Section 8B Principles of sound financial management
The
following principles of sound financial management apply to councils:
(a) Council spending should be responsible and
sustainable, aligning general revenue and expenses.
(b) Councils should invest in responsible and
sustainable infrastructure for the benefit of the local community.
(c) Councils should have effective financial
and asset management, including sound policies and processes for the following:
(i) performance management
and reporting,
(ii) asset maintenance and
enhancement,
(iii) funding decisions,
(iv) risk management practices.
(d) Councils should have regard to achieving
intergenerational equity, including ensuring the following:
(i) policy decisions are made
after considering their financial effects on future generations,
(ii) the
current generation funds the cost of its services
Chapter
3, 8C Integrated planning and reporting principles that apply to councils
The
following principles for strategic planning apply to the development of the
integrated planning and reporting framework by councils:
(a) Councils should identify and prioritise key
local community needs and aspirations and consider regional priorities.
(b) Councils should identify strategic goals to
meet those needs and aspirations.
(c) Councils should develop activities, and
prioritise actions, to work towards the strategic goals.
(d) Councils should ensure that the strategic
goals and activities to work towards them may be achieved within council
resources.
(e) Councils should regularly review and
evaluate progress towards achieving strategic goals.
(f) Councils should maintain an
integrated approach to planning, delivering, monitoring and reporting on
strategic goals.
(g) Councils should collaborate with others to
maximise achievement of strategic goals.
(h) Councils should manage risks to the local
community or area or to the council effectively and proactively.
(i) Councils should make appropriate
evidence-based adaptations to meet changing needs and circumstances.