Agenda of Ordinary Meeting

Ordinary Meeting

Meeting Date: Tuesday, 28 March, 2017

Location: Council Chambers, City Administrative Building, Bridge Road, Nowra

Membership (Quorum - 7)

All Councillors

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

Agenda

1. Acknowledgement of Traditional Custodians

2. Opening Prayer

3. Australian National Anthem

4. Apologies / Leave of Absence

5. Confirmation of Minutes

· Ordinary Meeting - 28 February 2017

6. Declarations of Interest

7. Presentation of Petitions

8. Mayoral Minute

9. Deputations and Presentations

10. Notices of Motion / Questions on Notice

CL17.54....... Rescission Motion - Development Application – Parson St Ulladulla – Proposed Lot 15 in Subdivision of Lot 3 DP 746228 and Lots 5 & 6 DP 805221...................... 1

CL17.55....... Notice of Motion - Development Application – Parson St Ulladulla – Proposed Lot 15 in Subdivision of Lot 3 DP 746228 and Lots 5 & 6 DP 805221...................... 2

CL17.56....... Notice of Motion - Moona Moona Creek Pedestrian Bridge - Huskisson...... 3

CL17.57....... Notice of Motion - Bushfire Hazard Reduction.............................................. 4

CL17.58....... Notice of Motion - Conduct of Councillors..................................................... 5

CL17.59....... Notice of Motion - "In Kind" Contributions from Community Groups............ 6

CL17.60....... Notice of Motion - School Bus Transport....................................................... 7

CL17.61....... Notice of Motion - Investment Policy............................................................. 8

CL17.62....... Notice of Motion - Report from the Community Energy Congress............. 10

CL17.63....... Notice of Motion - Donation Request - Team SHuFLLe (Shoalhaven First Lego League)......................................................................................................... 12

CL17.64....... Notice of Motion - Shoalhaven Bike Plan.................................................... 16

CL17.65....... Notice of Motion - Balloon Release Ban...................................................... 18

CL17.66....... Notice of Motion - Aligning planning and urban release priorities with community benefits......................................................................................................... 19

CL17.67....... Notice of Motion - Homelessness - Nowra Showground............................. 21

11. Committee Reports

CL17.68....... Report of the Strategy & Assets Committee - 21 March 2017.................... 22

SA17.68...... Shoalhaven Family Day Care - Consultation process and feedback re transfer of service

SA17.71...... Telstra Tech Savvy Seniors Grant Funding

SA17.74...... Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming in Northern Shoalhaven

SA17.79...... Shared path signage - citywide

SA17.82...... Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View

SA17.83...... Exercise of Option - Lease - Part First Floor - 12 Berry Street Nowra - Shoalhaven Community Radio Incorporated

SA17.84...... Road Closure - Lot 28 DP 755927 - Conjola

SA17.86...... June 2016 Storm Remediation Response

CL17.69....... Report of the Shoalhaven Arts Board - 2 March 2017................................. 26

AB17.2........ Shoalhaven Arts Board - Membership - Term Expires June 2017 - Call for Expression of Interest

AB17.3........ Arts Awards 2017

CL17.70....... Report of the Shoalhaven Sports Board - 8 March 2017............................. 27

SB17.1........ Council Policy - Sportsground Management (policy consolidation)

SB17.4........ Shoalhaven Sports Board - Current projects update

SB17.5........ Voluntary Users Contributions Policy - Readoption

SB17.8........ Additional Item - Site Visits for Shoalhaven Sports Board Members

CL17.71....... Report of the Shoalhaven Traffic Committee - 14 March 2017.................. 40

TC17.10...... Temporary Road Closures for ANZAC Day Services and Marches (PN 2776)

TC17.11...... No Stopping Zone - Prince Edward Avenue, Culburra Beach (PN 3364)

TC17.12...... No Stopping Zone - Intersection North Street & West Street, Nowra (PN 3365)

TC17.13...... No Stopping Zone Amendments - Owen Street, Huskisson (PN 3366)

TC17.14...... Centre Line Marking - Intersection Tallwood Avenue & Surfers Avenue, Narrawallee (PN 3367)

12. Reports

CL17.72....... Shoalhaven Economic Development Strategy - Public Exhibition.............. 47

CL17.73....... Community Strategic Plan Review.............................................................. 50

CL17.74....... Creation of a Nowra Community Consultative Body (CCB) ...................... 56

CL17.75....... Petition - Proposed Special Rate Increase................................................... 60

CL17.76....... Marsden's 2017 Local Government Planning & Environmental Law Conference...................................................................................................................... 61

CL17.77....... Seminars - The Next Big Business Risk - Sea Level Rise .......................... 63

CL17.78....... Investment Report - February 2017............................................................. 65

CL17.79....... 2016/17 Council Borrowings - Loan Agreement.......................................... 68

CL17.80....... Property matter - Sale of 10 Pleasant Way, Nowra .................................... 70

CL17.81....... Affix of Seal - Road Closure - Former Access Road to Bay & Basin Leisure Centre - Off The Wool Road - Vincentia.................................................................... 71

CL17.82....... Driveway Repair Works - 30 Alexandra Street, Berry - H L Stanger & D J Felton...................................................................................................................... 74

CL17.83....... Tenders - Ulladulla Harbour Northern Boat Ramp and Jetty....................... 76

CL17.84....... Tenders - Construction of Carpark - Ellmoos Avenue Sussex Inlet............ 78

CL17.85....... Update - Peak Season - Hyams Beach and Huskisson.............................. 80

CL17.86....... Proposed Submission - E Planning Regulation - Online Lodgement Changes 86

CL17.87....... Proposed Submission - NSW Planning Legislative Updates....................... 95

CL17.88....... National Climate Change Adaptation Research Facility (NCCARF) - Support Continuation ............................................................................................... 107

CL17.89....... Readoption and Rescision of On-site Sewage Management Policies....... 111

CL17.90....... Balloon Release Ban.................................................................................. 113

13. Confidential Reports

Committee Reports

CCL17.9...... Report of the Strategy & Assets Committee - 21 March 2017

CSA17.7...... Pump Procurement Contract

Local Government Act - Section 10A(2)(c) - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

Reports

CCL17.10.... Tenders - Ulladulla Harbour Northern Boat Ramp & Jetty

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CCL17.11.... Tenders – Construction of Carpark - Ellmoos Avenue, Sussex Inlet

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Ordinary Meeting – Tuesday 28 March 2017

Page 8

CL17.61 Notice of Motion - Investment Policy

HPERM Ref: D17/82615

Submitted by: Clr Kaye Gartner

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That Council instruct CPG Research and Advisory Pty Ltd, its investment advisors, to give preference to investing SCC funds with financial institutions that do not invest in, or finance, the fossil fuel industry where

1. Council’s investment is compliant with its ‘Investment Policy’.

2. The investment rate of interest is equivalent to other similar investments that may be on offer to Council at the time of investment.

3. A briefing be provided to Councillors, at the end of financial year 2016/17, to assess the results of this moderate divestment strategy

Background

The intent of this notice of motion is aimed at environmental protection by taking action to mitigate the negative effects of climate change. Carbon emissions through the use of fossil fuels are, according to overwhelming scientific evidence, one of the key contributors to global warming and climate change.

One of the mechanisms that councils are using to influence the broader movement to protect our shared environment, is by limiting or excluding investment, directly or indirectly, in the fossil fuel industry.

This can be achieved by moving ratepayer owned and Council managed investment capital from financial institutions that support the fossil fuel industry, to those that do not.

When councils do this, the impact is financially very significant, and has the potential to influence many other financial institutions to move their investments away from fossil fuels, into more sustainable and environmentally responsible energy sources and infrastructure. Indeed, into investments that support the jobs and growth of future generations.

The global movement to divest from fossil fuels has doubled in size since September 2015, and Australia is leading the world in divestments according to the third annual Global Fossil Fuel Divestment and Clean Energy Investment Movement report from Arabella Advisors.

Some investment companies eg Market Forces, already advise shareholders dealing in the ASX 300 “the time for engagement with those companies… with substantial involvement in fossil fuel extraction has passed.”

Precedents

“Australia has more divested institutions per capita than any other developed country”

Bill McKibben, Dec 23, 2016

At present, there are 10 NSW Councils that have put in place divestment strategies similar to that proposed in this notice of Motion. They are, along with their investment portfolio totals at the time of their divestment, as follows:

Marrickville Council $55,000,340

Leichhardt Municipal Council $79,702,199

Lismore City Council $50,017,029

Gloucester Shire Council $6,419,922

Newcastle City Council $286,104,501

Byron Shire Council $75,962,424

Albury City Council $81,190,223

Ballina Shire Council $69,289,000

Randwick City Council $75,091,000

Eurobadalla Council $85,879,314.41

As at December 2016 there were a further 30 councils elsewhere in Australia, as well as the ACT Government, that have divestment strategies. One in ten Australians now lives in a fossil-fuel free council.

Current Shoalhaven City Council Investments

As at 31 December 2016 Council had a total of $168,897,741.00 invested under the advice of CPG in a highly diversified portfolio., A substantial amount of these funds are already placed with institutions that do not invest in the fossil fuel industry eg Bendigo Bank, Bank of Queensland, Rabo Bank, Newcastle Permanent, ME Bank and Heritage Bank amongst others (Investment Report, Dec31, 2016).

Note by the General Manager

What is our current exposure to institutions that fund fossil fuels?

Based on Council’s investment portfolio balance as at 28/02/2017 ($219.41m), it is (roughly) estimated that ~30% of Council’s direct investments have some form of exposure (ANZ, CBA, NAB, Westpac, AMP, Macquarie, ING). But also note that NSW T-CorpIM Cash Fund, which accounts to ~20% of the total investment portfolio ($43M), a large proportion of this Fund is with the domestic major banks. Therefore, the exposure is closer to 50% of the total investment portfolio when including the T-CorpIM Cash Fund.

Whilst the intent/spirit of the motion is understood it may be difficult to withdraw all major banks from investments and aim at a 100% fossil fuel free investment as it may create:

§ High concentration of risk – limiting Council to a selected number of banks;

§ Increased credit/counterparty risk;

§ Reduction in performance which results in a significant loss of income generated;

The councillor briefing after the 2016/17 financial year can discuss these issues in more detail and it may be necessary to set some targets within the Investment Policy such as:

§ Set a min % of funds to be in fossil free investments;

§ Set limits on “concentration” levels and exposure risks:

§ Set limits or tolerance levels on what level of lower investment returns are acceptable to meet the other targets.

Ordinary Meeting – Tuesday 28 March 2017

Page 10

CL17.62 Notice of Motion - Report from the Community Energy Congress

HPERM Ref: D17/91007

Submitted by: Clr Kaye Gartner

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That

1. Repower Shoalhaven be invited to brief this Council on its existing and proposed projects in the Shoalhaven, and its vision for community energy in the Shoalhaven.

2. Mr Chris Cooper be invited to brief council on the possibility of energy storage and generation in the Shoalhaven using pump-to-pump hydro.

3. SCC include consideration of the generation of renewable energy in the SCC Economic Development Plan and the SCC Property Strategy.

Background

Report from the Community Energy Congress held in February 2017.

Powering the Future Together

· What is Community Energy?

“The wide range of ways that the communities can develop, deliver and benefit from sustainable energy. It can involve supply-side projects such as renewable energy installations, and storage, and demand side projects such as community education, energy efficiency and demand management. Community energy can even include community based approaches to selling or distributing energy.”

This conference was attended by communities engaged in renewable energy installations, communities working with their local council to generate renewable energy, businesses providing the technology, retailers, companies introducing innovative billing technology, politicians and government agencies.

RePower Shoalhaven is one such nationally respected player in the community energy field in Australia. Repower Shoalhaven is providing cheap, renewable energy to community organisations in the Shoalhaven and simultaneously providing good returns to community investors. One of the great benefits of this conference was the opportunity for 3 Councillors and about 8 Shoalhaven community/Repower members who were attending to sit down together and exchange ideas.

Chris Cooper, the young Shoalhaven entrepreneur (instrumental in the setup of Repower) gave a report on his just completed Churchill fellowship. Chris toured the world studying community energy and innovative technologies, including innovative storage solutions. Chris opened our eyes to the idea of ‘pump- to- pump ’hydro which re-circulates water over a drop and back to a dam - storing and generating energy renewable energy.

Conference workshops explored solar energy opportunities for low-income families. Solar-gardens for community generation and distribution of this energy across different households is now possible thanks to new billing technologies. Retailers like Energy Locals are bringing these innovative billing systems to the market right now.

Energy democracy is a big motivation for community energy projects and local government involvement. Local generation and distribution – a current reality in some communities in Australia, is seen to be very important for energy security as we transition to a carbon-free future in accordance with Australia’s signature of the Paris Treaty and NSW’s zero carbon emissions target of 2050.

Ordinary Meeting – Tuesday 28 March 2017

Page 16

CL17.64 Notice of Motion - Shoalhaven Bike Plan

HPERM Ref: D17/89127

Submitted by: Clr Nina Cheyne

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That in a future review of the Shoalhaven Bike Plan and on an ongoing basis Council & staff consider the following matters:

1. Identify existing routes that can be safely shared with traffic and/or pedestrians & produce a priority list of cycleway routes that need to be made safe for shared use.

2. Complete a survey of signage on shared pathways across the city.

3. Take steps to ensure that all shared paths comply with Australian Standard AS1742.9 (Bicycle facilities) and AUSTROADS Guide to Road Design Part 6A (Pedestrian and Cyclist paths).

4. Consider a strategy to install additional signage at key locations along the shared path network within existing budget constraints, such as digital Directory Boards; identify on-road shoulder lanes as part of the “bike route networks”; possible use of websites or apps to identify these on-road shoulder lanes. (In some local government areas, these types of on-road facilities are identified with a combination of coloured road markings and identically coloured road signage.)

5. Continue to pursue Section 94 Funds (when justified) or RMS funds to support cycleway infrastructure and signage across the city.

6. Ensure community consultation occurs during the planning phase of cycle paths, shared pathways and any other infrastructure related to cycle ways including:

a. On-road bike lanes

b. On-road shoulder lanes

c. Off-road shared paths

7. That Council consider a “Committee” or a “working group” consisting of Bike user group stakeholders, Council staff and Councillors dedicated to improving cycleways and shared pathways across the city, and to provide input into decisions related to cycleways across the region when reviewing the Bike Plan.

Background

The Shoalhaven Bike Plan (Plan) identifies priority projects and infrastructure needs to guide Shoalhaven City Council to develop an integrated cycling network spread across a unique geographical and natural environment. This environment has heavily influenced settlement patterns and infrastructure provision such as transport corridors. The cycle network also builds on this environment and consists of on-road, off-road and mountain bike trail routes.

The Plan’s vision is:

To create a safe and accessible bike route network that builds on existing assets and works towards connecting key cycling destinations and encourages people of all ages to use their bikes for everyday transportation and recreation.

The Plan is based on six key outcome areas, being:

• Bike friendly streets and roads;

• Safety and education;

• Connecting to public transport;

• Start, on-route and destination facilities;

• Promotion to residents and visitors; and,

• Leadership and advocacy.

Each of these outcomes are supported by guiding principles, objectives and actions to assist its implementation by Council, other government agencies and where possible assistance from community groups to meet the Plan’s goals.

The integration and connection of a Shoalhaven cycling network will lead to the creation of safe and accessible travel routes that will improve the liveability, sustainability and tourist potential of the area while in turn encourage people of all ages to use bikes for everyday transport and enjoyment.

The bike route network proposed in this Plan will be challenging for Council to deliver due to its extensive coverage and requirement for a long term funding commitment. To meet this challenge, actions and priority projects identified in the Plan will be implemented as funding sources are identified (including grant funding) and/or relevant in-kind assistance is provided by community groups.

To successfully implement the Plan, will also rely on it being flexible to meet changing priorities over time and which changes to the Plan are overseen and by a dedicated community cycling committee which includes Council, RMS and community representatives. To guide the decisions of such a Committee, key actions and priority projects are detailed in Sections 4 and Appendix 4 of the Plan.

The bike route network which consists of existing and proposed components can be viewed by clicking on the internet link below:

http://shoalhaven.nsw.gov.au/DiscoverShoalhaven/Walksandcycling.aspx

Ordinary Meeting – Tuesday 28 March 2017

Page 19

CL17.66 Notice of Motion - Aligning planning and urban release priorities with community benefits

HPERM Ref: D17/91271

Submitted by: Clr Andrew Guile

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

Recommendation

That

1. Council revise and elevate the strategic planning priority of the Moss Vale Road North urban release area due to the economic stimulus, provision of alternative development concepts and other benefits including affordable housing that this will provide.

2. The General Manager report to Council resourcing requirements for consideration to support the immediate commencement of the detailed development control plan and other processes required under Part 6 of Shoalhaven LEP2014 and any other steps necessary to facilitate the short term release of this land to market.

3. The General Manager report to Council any alternate sources of funding including any contributions that may be negotiated with the proponents to manage the processes required to enable the release of this land.

4. The General Manager report to Council any acceleration that may be required for the provision of infrastructure to account for the change of priority.

5. That Council inform other holders of land within the Nowra-Bomaderry Urban Release Areas of Council’s decision and related justification.

Background

Zoned developable land within the Shoalhaven LGA is becoming scarce leading to a lack of affordability for the local housing market. Some of the other urban release areas in the Nowra Bomaderry Structure Plan have constraints such as traffic and flora/fauna which makes Moss Vale Road North more appealing.

There is a vision amongst some of the Moss Vale Road North landowners to create a ‘Green Star’ development within the local area. Green Star community principles in the required DCP will provide a point of difference in the housing and construction industry that will be recognised in the planning documents; diversity of housing types, the design and character of the overall development and opportunities for sustainable employment, community engagement and environmental sustainability.

The diversity of housing products that genuinely meet the demographic trends will allow first home buyers and people wishing to age in place a real alternative to the standard house and land package, at an affordable price. Surplus equity for down-sizers will relieve stress and promote a more sustainable and improved quality of life. Urban design principles that determine the character of the community will attract buyers wishing to enjoy a healthy, active life in an engaged community.

The planning for and construction of new businesses necessary to support the planning and development of the Moss Vale Road area can commence immediately to create opportunities for sustainable employment unmatched in the Shoalhaven. For example: planning, tree farming, civil works, engineering, surveying and riparian remediation are just the initial measures that will feature.

The subject land affected by this resolution totals in excess of 265 hectares. A reasonable amount of the land outside the urban release area is zoned E2 where there are watercourses that traverse the land.

The immediate release of the Moss Vale Road North Urban Release Area for development is justified on many levels. The community benefit will be a much needed stimulus to the local economy. Council will benefit from the innovation in planning and the community will benefit from working with the land ‘owners’ who are advocating a fresh approach to urban release not yet seen in the Shoalhaven.

Note by the General Manager

The endorsed Nowra-Bomaderry Structure Plan, is the strategic plan that sits behind the zoning of the Urban Land Release Areas (URA's) in the Nowra-Bomaderry area. The Plan and associated URA’s are intended to cover a 20-25 year time horizon and it was not intended that all the identified newly zoned URA’s be released at once.

The Structure Plan contains an indicative development phasing plan that indicated that the Moss Vale Road North URA will be the fifth phase of release (of seven). As such when this plan was prepared it was envisaged that this would be one of the latter phase URA’s for a range of reasons – traffic, infrastructure etc. The plan does also recognise that the phasing may need to be flexible.

Council has commenced the required detailed work on the Moss Vale Road South URA, which is identified in the Structure Plan as the second phase of release, and staff have recently briefed Council on this work and met with the affected landowners to discuss its progress. It is intended to report some of the detailed (concept development plan and required Planning Proposal to adjust densities) work related to the Moss Vale URA to Council for consideration shortly.

If Council is to adjust the phasing plan it is acknowledged that at least some community notification/consultation should be undertaken in this regard given the impact it could have on owners within other URA’s.

The change in phasing will also have an impact on infrastructure requirements within and external to the zones in respect to roads, water & sewer and the time frame for delivery.

Following the recent workshop with councillors to discuss the Strategic Planning Works Program it is envisaged that the proposed new program will be reported to Council for formal consideration by the middle of this year. Bringing the Moss Vale Road North urban release phase forward in timing & priority will affect the timing to deliver other strategic work.

A key part of the transport infrastructure is the Far North Collector road which links the new urban release areas of Moss Vale Road and Illaroo Road in North Nowra, a concept design has been drafted. This important link will be critical for the urban release areas, funding has previously been identified in the long term financial plan for the alternative North Nowra Link road, however it is now considered the FNCR is strategically a higher priority. Staff will continue to explore funding opportunities for this road.

The design and funding available for water and sewer network augmentation works will depend on the phasing of the release areas.

The capacity of the existing electricity supply network in the area also needs to be investigated

Ordinary Meeting – Tuesday 28 March 2017

Page 22

CL17.68 Report of the Strategy & Assets Committee - 21 March 2017

HPERM Ref: D17/92541

SA17.68 Shoalhaven Family Day Care - Consultation process and feedback re transfer of service

HPERM Ref: D17/8966

Recommendation

That:

1. Council receive the report for information on the consultation process with affected staff, Educators and Families and feedback regarding potential transfer of the Shoalhaven Family Day Care Service to a suitable provider for information.

2. Council adopt performance targets to improve services it provides and report back in April 2018 when more clarity around federal funding is available.

3. As part of the public exhibition/community engagement period for the draft 2017/18 DP/OP council specifically gain feedback on the matter of ‘ratepayer subsidy’ for the FDC service.

4. Council acknowledge that high quality child care services are a fundamental responsibility of the Federal Government and acknowledge that the current service of the Family Day Care Service reaches an exceeding level and congratulate the staff and the educators for that high level recognition.

5. Council continue to lobby the Federal Government for Federal Government support and funding.

SA17.71 Telstra Tech Savvy Seniors Grant Funding

HPERM Ref: D17/70549

Recommendation

That Council:

1. Accept the NSW Government and Telstra Tech Savvy Seniors grant funding to the value of $1,800 for Shoalhaven Libraries to deliver a series of technology training modules to the Shoalhaven Community and adjust the budget accordingly.

2. Write to the NSW Government accepting the grant offer.

SA17.74 Bomaderry Aquatic Centre & Nowra Aquatic Park - Winter Swimming in Northern Shoalhaven

HPERM Ref: D17/83607

Recommendation

That Council:

1. Undertake a comprehensive Community Engagement Process in plain English to outline the proposed six (6) options for summer and winter swimming in the northern Shoalhaven (Bomaderry Aquatic Centre and Nowra Aquatic Park) as outlined in this report. That this consultation seek the community’s views, including swimming community members, on which is the preferred option taking into consideration all factors including service level provision and costs. This be undertaken as part of the DPOP consultation and be reported back to Council as part of the budget process.

2. Upon receipt of the feedback, determine which option of the six considered it will fund in future budgets.

Note by the General Manager:

All pools at Bomaderry and Nowra will remain operational/open for the remainder of this financial year pending council determination of its future strategy in June following the community engagement process,

SA17.79 Shared path signage - citywide

HPERM Ref: D17/25041

Recommendation

That the General Manager (Director of Assets & Works)

1. Continues to ensure that signage for cycleways complies with Australian Standard AS1742.9 (Bicycle facilities) and AUSTROADS Guide to Road Design Part 6A (Pedestrian and Cyclist paths)

2. Includes a ‘share the path’ educational component in the pamphlet for distribution with the rates notices at a future time.

3. Develops a strategy to install additional signage at key locations along the shared path network within existing budget constraints.

SA17.82 Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View

HPERM Ref: D17/73903

Conflict of Interest Declaration – Russ Pigg - pecuniary interest – SA17.82 Ratepayers Advance Kerb & Gutter Construction - 58 - 64 Basin View Pde, Basin View – he is one of the property owners – left the room, did not take part in discussion or vote.

Recommendation

That Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

1. Peter Brown of 58 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $5,379.72 (advance) of which $1,722.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

2. Stephen Long of PO Box 460, Wollongong in respect of Kerb and Gutter construction at 60 Basin View Parade to the value of $5,621.72 (including additional an $242, which includes $22 GST, for a single driveway) (advance) of which $1,964.12 (excluding GST) is the contribution, $3,657.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,572.00.

3. Russ Pigg of PO Box 1150, Nowra in respect of Kerb and Gutter construction at 62 Basin View Parade to the value of $7,372.80 (including an additional $484, which includes $44 GST, for a 4.8 mt driveway) (advance) of which $2,689.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

4. Sean Butcher of PO Box 30, Coniston in respect of Kerb and Gutter construction at 64 Basin View Parade to the value of $7,130.80 (including an additional $242, which includes $22 GST, for a single driveway) (advance) of which $2,447.20 (excluding GST) is the contribution, $4,683.60 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $5,854.50.

5. Graham Butler of 68 Basin View Parade, Basin View in respect of Kerb and Gutter construction to the value of $8,408.88 (advance) of which $2,070.16 (excluding GST) is the contribution, $6,338.72 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $7,923.40.

6. The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

SA17.83 Exercise of Option - Lease - Part First Floor - 12 Berry Street Nowra - Shoalhaven Community Radio Incorporated

HPERM Ref: D17/71592

Recommendation

That Council:

1. Approve the additional five (5) year term of the lease agreement with Shoalhaven Community Radio Incorporated for the continued occupation of Part 12 Berry Street, Nowra;

2. Affix the Seal of the Council of the City of Shoalhaven to the lease agreement and any other documentation required to be sealed to enable the lease to be finalised.

SA17.84 Road Closure - Lot 28 DP 755927 - Conjola

HPERM Ref: D17/59419

Recommendation

That Council resolves to:

1. Make an application to the Minister administering the Roads Act 1993, for the unformed part of Wollybutt Road Conjola, shown by red shading on Attachment “1”, to be closed and vested in Council as Operational Land, then sell to the owners, J B McCloghry & V M Gautier, for consolidation with the adjoining Lot 28 DP755927,;

2. Authority be given to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to the resolution; and

3. Council authorise the sale of the closed road to J B McCloghry & V M Gautier in exchange for the land shown by blue hatching on Attachment “1” pursuant to Section 44 of the Roads Act 1993 and thatsuch land be dedicated as public road in the plan of consolidation pursuant to Section 9 of the Roads Act 1993;

4. All costs associated with this matter are to be met by the applicant.

SA17.86 June 2016 Storm Remediation Response

HPERM Ref: D16/400617

Recommendation

That:

1. Council consider funding the Coastal Management and Infrastructure Reserve (MIN16.998) by transferring $500,000 each year from the Strategic Projects Reserve or another source, to fund priority coast and estuary management and infrastructure projects commencing in 2017/18 financial year.

2. In 2017/18 Council allocate $400,000 to complete and implement the Currarong coastal erosion strategy and determine the source of funds during the consideration of the draft 2017/18 budget.

Ordinary Meeting – Tuesday 28 March 2017

Page 27

CL17.70 Report of the Shoalhaven Sports Board - 8 March 2017

HPERM Ref: D17/83568

Attachments: 1. Draft Sportsgrounds Management Policy ⇩

2. Amended Voluntary User Contributions Policy ⇩

SB17.1 Council Policy - Sportsground Management (policy consolidation)

HPERM Ref: D17/36390

Recommendation:

1. Council adopt the Sportsground Management Policy POL17/15 with the following amendments:

a. 3.3 to read “supply, sale and consumption of drinks in glass bottles”

b. Reference be made to the Smoke Free Act in regards to no smoking at sportsgrounds

2. Once approved by Council, a copy of the Sportsground Management Policy POL17/15 to be provided to all Shoalhaven sporting groups and management committees that undertake activities on Council managed sportsgrounds.

3. Council rescind the following policies:

a. Sporting Groups Communications

b. Sportsgrounds – User Group Responsibilities

c. Glass Bottle Free Sportsgrounds

d. Sportsground Closure

e. Sportsground Fencing

SB17.4 Shoalhaven Sports Board - Current projects update

HPERM Ref: D17/43033

Recommendation:

1. That the report of the General Manager (Corporate & Community Services) which provides an update on current projects under development by Council be received for information.

2. That Council write to the Berry Sport & Recreation Centre to confirm in principle support for the criterium track/facilities cycling complex at the Berry Sport and Recreation Facility.

SB17.5 Voluntary Users Contributions Policy - Readoption

HPERM Ref: D17/44090

Recommendation:

That

1. Council change the name of the “Voluntary Users Contributions Policy” to “Sports Capital Works Partnership Program”.

2. The “Sports Capital Works Partnership Program” provide an initial first part funding for design and/or planning.

3. Applications for the “Sports Capital Works Partnership Program” only be open and available and determined by 1 July every year to encourage funds to be spent in the same financial year.

4. The “Sports Capital Works Partnership Program” require that where the total project cost is less $5 000 one quote must be sought, and over $5,000 at least three quotes should be obtained.

5. The “Sports Capital Works Partnership Program” reference Council’s Community Infrastructure Guidelines to assist in clarifying and promoting project partnerships arrangements with Council and other possible partners in accordance with identified priorities.

6. The “Sports Capital Works Partnership Program” project nomination form be an “attachment” document to the program/policy.

7. Council endorse minor text changes as shown in the attached “Sports Capital Works Partnership Program” which is shown as tracked changes.

8. Item 2.5 Criteria for prioritisation, be amended as follows:

ii – Value of additional in-kind labour to contribute - 10%

iv – The apparent “readiness of the project to proceed – 20%

9. Item 6 – Application of ESD Principles – to remain in the policy.

SB17.8 Additional Item - Site Visits for Shoalhaven Sports Board Members

Recommendation:

That Council schedule site visits to the Berry Equestrian Centre and the Bomaderry Nowra Sport and Recreation Hub in May 2017 for the Shoalhaven Sports Board members and this be funded from existing relevant budgets.

Ordinary Meeting – Tuesday 28 March 2017

Page 40

CL17.71 Report of the Shoalhaven Traffic Committee - 14 March 2017

HPERM Ref: D17/81137

Attachments: 1. TRAF 2017/11 ⇩

2. TRAF 2017/12 ⇩

3. TRAF 2017/13 ⇩

4. TRAF 2017/14 ⇩

The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993.

The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50). A condition of this delegation is that Council must take into account the Traffic Committee recommendations.

IMPORTANT NOTE:

Council cannot amend a Traffic Committee recommendation. The Council can only:

1. Adopt the Traffic Committee recommendation;

2. Not Adopt the Traffic Committee recommendation; or

3. Request the Traffic Committee reconsider the issue.

Other issues can be raised Additional Business at the Ordinary Meeting.

The full guide to the delegation to Council’s for the regulation of traffic can be viewed at: RMS Website

TC17.10 Temporary Road Closures for ANZAC Day Services and Marches (PN 2776)

HPERM Ref: D17/75097

Recommendation:

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the following temporary road closures to enable ANZAC Day marches and commemorative services to be held on Tuesday, 25 April 2017:

· Berry – Assemble in Queen Street adjacent to Apex Park at 10.20am. The march will move off at 10.30am via Queen and Alexandra Streets to War Memorial Gardens for a one (1) hour service.

· Bomaderry – Dawn Service in Walsh Memorial Park, Meroo Street commencing at 5.45am

· Memorial Service – Assemble in Bunberra Street adjacent to Bomaderry RSL Club at 9.00am and march to Walsh Memorial Park in Meroo Street at 9.15am via Bunberra and Meroo Streets for service at 9.30am.

· Callala Beach – A Memorial Service will be held at the Cenotaph in the grounds of the Callala RSL Country Club commencing at 10.00am.

· Culburra – Assemble in Culburra Bowling and Recreation Club car park at 11.30am. March to the Culburra Community Centre at 11.45am via West Crescent and Culburra Road for service at 12 noon.

· Greenwell Point – Dawn Service – Assemble at Greenwell Point Memorial Hall at 5.10am and march to ANZAC Park via Greenwell Point Road for service commencing at 5.25am.

· Huskisson – Assemble in Hawke Street adjacent to White Sands Park at 10.15am. The march will move off at 10.30am via Hawke, Owen and Currambene Streets to Voyager Park for service commencing at 11.00am.

· Kangaroo Valley – Assemble at the Showground at 9.45am for march to commence at 10.00am travelling along Moss Vale Road to Cenotaph for service, returning along same route for dispersal at the Showground at 11.00am.

· Milton - Assemble at the intersection of the Princes Highway and Church Street at 10.15am for march to commence at 10.30am along the Princes Highway to Milton Cenotaph for service expected to be completed by 11.15am.

· Nowra – Assemble at 10.00am in Junction Street between Berry and Osborne Streets, form up at 10.30am and march to Memorial Gates at Nowra Showground for a one (1) hour service after which the assembly will march along Junction Street to Shoalhaven Street where the parade will be dispersed.

· Shoalhaven Heads – Assemble at 5.30am adjacent to the Centre Shops in Shoalhaven Heads Road with march to commence at 5.45am to the Shoalhaven Heads Memorial Park via Shoalhaven Heads Road for the service.

· St Georges Basin – Memorial Service – Assemble at the Lions Park Memorial, Island Point Road (opposite hardware store) at 10.50am for service commencing at 11.00am.

· Sussex Inlet – Assemble in Nielson Road adjacent to the RSL Sub Branch Hall at 10.00am for march commencing at 10.15am to the Sussex Inlet War Memorial at the RSL Club for the service.

TC17.11 No Stopping Zone - Prince Edward Avenue, Culburra Beach (PN 3364)

HPERM Ref: D17/75227

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following parking restrictions in Prince Edward Avenue, Culburra Beach as detailed in the attached plan TRAF 2017/11:

1. Extend the existing western No Stopping zone 50m (approx.) south on Prince Edward Avenue (32m south of the existing median island).

2. Extend the existing eastern No Stopping zone 30m (approx.) south on Prince Edward Avenue (end of the existing median island).

3. Install a 25m No Stopping zone on the western side of Prince Edward Avenue, north of its intersection with Brighton Parade.

4. Install a 10m No Stopping zone on the northern side of Brighton Parade, west of its intersection with Prince Edward Avenue.

TC17.12 No Stopping Zone - Intersection North Street & West Street, Nowra (PN 3365)

HPERM Ref: D17/75420

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following parking restrictions in North Street and West Street, Nowra as detailed in the attached plan TRAF 2017/12:

1. a No Stopping zone for a distance of 27m (approx.) on the southern side of North Street, immediately east of its intersection with West Street, Nowra

2. a No Stopping zone for a distance of 10m on the eastern side of West Street, immediately south of its intersection with North Street, Nowra.

TC17.13 No Stopping Zone Amendments - Owen Street, Huskisson (PN 3366)

HPERM Ref: D17/75442

Recommendation:

That the General Manager (Director Assets and Works) be requested to convert the existing No Stopping zone adjacent to the old service station driveway access on the northern side of Owen Street to 2 hour (2P) parking time restricted to 8.30am-6.30pm, and remove the parallel parking space line marking as detailed in the attached plan TRAF 2017/13.

TC17.14 Centre Line Marking - Intersection Tallwood Avenue & Surfers Avenue, Narrawallee (PN 3367)

HPERM Ref: D17/75453

Recommendation:

That the General Manager (Director Assets and Works) be requested to arrange for the installation of 20m (approx.) of double barrier (BB) centre line marking on Tallwood Avenue east of its intersection with Surfers Avenue, Narrawallee as detailed in the attached plan TRAF 2017/14.

Ordinary Meeting – Tuesday 28 March 2017

Page 47

CL17.72 Shoalhaven Economic Development Strategy - Public Exhibition

HPERM Ref: D17/90982

Group: General Manager's Group

Section: Economic Development

Attachments: 1. Draft Strategy (under separate cover) ⇨

This item was deferred from the Strategy & Assets Committee Tuesday 21 March 2017.

Purpose / Summary

To have Council commit the Draft Economic Development Strategy (2017-2026) to be placed on public exhibition.

Recommendation

That

1. Council place the draft Economic Development Strategy (2017-2026) on public exhibition for a minimum of 28 days.

2. A report be submitted to Council including comments from submissions received with the view to have the Economic Development Strategy (2017-2026) adopted by Council.

Options

1. The recommendation be accepted as written

2. An alternative recommendation be proposed

Background

Shoalhaven Council has had 2 prior 10 year Economic Development Strategies:

• 1996 – “Creating a Platform for Growth”

• 2006 – “Shoalhaven – an enterprising alternative”.

In 2016 the process commenced to create the next strategy to cover the period 2017-2026. A request to consultants was made in July 2016 to submit a proposal to undertake the work.

Locale Consulting was appointed in August/September 2016. A steering committee comprising Council staff, government agencies and business oversaw the project.

A draft of the document was prepared in late 2016 and was submitted to the Steering Committee in January 2017 and comprises the Shoalhaven Economic Development Strategy 2017-2026 and three internal support documents which give direction to the working activities of Council, especially the Economic Development Office.

The Economic Development Strategy has 9 chapters/sections

1. Overview

2. Strategic Context

3. Existing Economic Situation

4. Economic Drivers and Competitive Advantages

5. Achieving a Positive Future

6. Broad Based Actions

7. Key Industry Actions

8. Key Partners and Leadership

9. Implementation and Monitoring .

This Strategy provides an implementation platform for the many and varied economic development opportunities that have been identified through detailed stakeholder discussions and review of several local, regional, state and Federal level initiatives. The

Strategy also builds on the Council’s Community Strategic Plan’s prosperity objectives to create:

- An economy with growing employment opportunities based on Shoalhaven’s distinct characteristics, advantages and natural qualities;

- An economy that supports and is supported by growing, diverse and changing communities; and

- Effective promotion of Shoalhaven’s investment, business and job opportunities, lifestyle attractions and vision.

Councillor briefing was held on 9th March.

Other stakeholders involved in the process will have an opportunity to review the Strategy during the exhibition period.

The aim is to have the Strategy formally presented to Council in May.

Community Engagement

As part of the consultant’s role, targeted individual stakeholder meetings were held with representatives of Council Executive, relevant Section Managers, government agency representatives (Joint Organisation, RDA, Premier and Cabinet, NSW Industry), external organisations (TAFE, UoW), business organisations (Chamber, SPBA) and others over the second half of 2016.

It is proposed that these groups/representatives will be asked to review the DRAFT Strategy and this will be reported to Council in the adoption report.

Policy Implications

As outlined in the Community Strategic Plan, the “prosperity” of the Shoalhaven is a core focus for Council.

The implimentation of the 10 year Economic Development Strategy will involve all Council Groups in its delivery.

Financial Implications

Council will need to assess the Economic Development Strategy in its budget determination and provide the necessary resources to deliver as it sees fit.

Ordinary Meeting – Tuesday 28 March 2017

Page 50

CL17.73 Community Strategic Plan Review

HPERM Ref: D17/92622

Group: General Manager's Group

Section: Executive Strategy

Attachments: 1. CSP Key Prioities ⇩

2. CSP Engagement Strategy (under separate cover) ⇨

Purpose / Summary

To outline the proposed process to be followed for the Community Strategic Plan (CSP) review and to provide Council with the draft community engagement strategy for the CSP, for information and endorsement.

Recommendation

That Council

1. Endorse the Community Engagement Strategy for the CSP Review

2. Undertake community engagement for four weeks commencing April 1^st 2017

Options

1. Adopt the recommendation

Implications: This will enable Council to meet the legislative requirements for the CSP review and conduct the community engagement for the CSP prior to the release of Councils budget and Delivery and Operational Plan

2. Adopt an alternative recommendation

Implications: If an alternative recommendation is adopted Council may not be able to meet the legislative requirements of the CSP review

Background

Local councils in NSW are required to undertake their planning and reporting activities in accordance with the Local Government Act 1993 and the Local Government (General) Regulation 2005. The Act and Regulation provides guidelines for councils to follow to ensure community involvement is central to the formation of strategic plans that drive Council’s long term planning and day to day operations.

The Community Strategic Plan (CSP) is the community’s plan for the Shoalhaven. It has a minimum ten year timeframe and should reflect the community’s aspirations (needs and wants) for the Shoalhaven. Council’s role in the production of the CSP is to facilitate its development and produce the document. It should be very clear that the CSP is not a Council plan but a community plan. While Council will use the CSP as a guide for creating other plans it is important to note that other State and Federal Agencies will also use the CSP to develop their own Strategies and Plans for the Shoalhaven. Figure 1 illustrates the ownership distinctions for the Integrated Planning and Reporting Framework documents.

Figure 1: IP&R Framework ownership distinctions

The CSP is one part of the Integrated Planning and Reporting Framework (Figure 2). Community engagement is critical to the development of the CSP. As part of this framework a Draft Community Engagement Strategy (Attachment 1) needs to be adopted by Council and is used to ensure the maximum community input is received for the Plan’s creation. Other input that needs to be taken into account when reviewing the CSP are regional, state and local plans and strategies for the Shoalhaven.

Figure 2: Integrated Planning and Reporting Framework

When complete the CSP (Shoalhaven 2027) will provide direction for Council and help in determining its four year Delivery Program. Council must consider other supporting plan requirements as well as any legislative obligations when developing its Delivery Program. To achieve the Delivery Program, a one year Operational Plan with associated resources (budget) is developed. The Operational Plan details what will be achieved in the Delivery Program throughout the coming twelve months.

To help maintain focus for Council and feedback for the community, regular reporting is undertaken. Six monthly reports on the status of the Delivery Program Goals along with Annual Reports as well as an End of Council Term Report that covers the past four years is provided to Council and Community.

Overview of the process

Initial discussions about the CSP review have occurred with Councillors through a Councillor workshop held in late 2016 and a recent Councillor briefing. Internal staff workshops have also been held around the current CSP and proposed future priorities.

The priorities and feedback received from both the Councillor workshops and staff workshops have been analysed and ten (10) priorities developed. These are provided as Attachment 1. It is proposed that these ten priorities be explained to the community and the community’s feedback be provided. The key questions to be asked of the community is:

· Do you agree with the priorities that have been proposed?

· Are there any priorities that are missing?

· Are there any priorities that should be change?

· Of the ten priorities what are your top 3 priorities?

· What would they like to see in the City by 2027?

To assist in guiding the community engagement process a Community Engagement Strategy has been developed and is provided as Attachment 2. The strategy sets the community engagement methods that will be utilised in the engagement process and the key stakeholders to be reached. Measures are also provided to assist in evaluation of the process. A further report will be provided to Council at the conclusion of the engagement process to outline the feedback obtained from the community.

This report seeks Council’s endorsement of this engagement strategy to enable the engagement process to commence on the 1^st April 2017.

Council is required to formally adopt the CSP – Shoalhaven 2027 in June 2017 along with its associated Delivery Program and Operational Plan to take effect in July 2017. The engagement strategy and timeline has been developed to allow for the required legislative measures to be met and for the CSP, DPOP and budget to be adopted within the required timeframes.

Proposed Timeline

The proposed timeline for the CSP review process is outlined in Figure 3 below:

Figure 3: Timeline for CSP, DPOP and Budget development

It is proposed that the engagement for the CSP Review will be undertaken within a 4 week period to enable staff enough time to consider the feedback from community whilst preparing the DP/OP. The four week engagement will be followed by the community engagement on the proposed budget and DP/OP. The community will be able to continue to provide feedback on Council’s priorities during this additional engagement process which is expected to commence following the conclusion of the CSP review engagement process.

It is acknowledged that there is a tight timeframe for the CSP Review, Budget and DP/OP process. This is due to the Special Rate Variation process, Merger proposal and the timing of the Councillor elections. The community has already provided Council significant feedback around there expectations, priorities, service level expectations and areas for focused expenditure. This engagement process and the DP/.OP, budget engagement is a continuation of these discussions and a further opportunity for the community to provide focused feedback on the way in which Council sets its plan for the future.

Financial Implications

The proposed community engagement strategy has been allocated a $3000.00 budget. The strategy has been developed to ensure that it will meet the budget allocation.

Community Engagement

The CSP Review Community Engagement Strategy sits within “consult” in the IAP2 spectrum. The strategy aims to reach a diverse range of stakeholders through multiple community engagement methods. These methods have been selected with the nominated budget in mind and will utilise internal Council resources.

Ordinary Meeting – Tuesday 28 March 2017

Page 55

CL17.74 Creation of a Nowra Community Consultative Body (CCB)

HPERM Ref: D17/74866

Group: General Manager's Group

Section: Executive Strategy

Attachments: 1. Proposed Boundary Map ⇩

Purpose / Summary

To advise Council of:

· A request for the proposed formation of a Community Consultative Body (CCB) for the Nowra area and

· To outline the proposed exhibition of this proposal in accordance with the CCB Guidelines.

Recommendation

That Council:

1. Works with the interested parties to create a charter, purpose and name for the CCB which complies with the CCB guidelines, prior to exhibiting the proposal to form a CCB for the Nowra Area

2. Once charter, name and purpose is in place publicly exhibit the proposal in accordance with the CCB guidelines, for a period of 28 days.

3. As part of the exhibition advise existing local community groups, the Revitlisation Committee and buisness chambers of the proposal to allow for them to provide comment, as part of the exhibtion period

4. Provide a report back to Council following the exhibition outlining the community comments received

Options

1. Adopt the recommendation

Implications: This will allow for Council to meet the requirements of the CCB guidelines

2. Adopt an alternative recommendation

Implications: Council has received the request and in accordance with the guidelines needs to undertake a period of community consultation to allow for the community to provide comment about the proposal, by not adopting the recommendation Council may not be meeting the requirements of the CCB Guidelines

Background

Council received a formal request from Mrs Jemma Tribe for the creation of a CCB in the Nowra area on the 2^nd March 2017. Mrs Tribe has met with a group of approximately 10 residents who are keen to form a representative CCB for Nowra.

Mrs Tribe has explained that there is currently no one group that meets regularly within Nowra to discuss and act upon a board cross section of issues that relate to residents and rateypayers of this area. The residents identified that Nowra has existing business chamber groups and special intrests groups but does not currently have a CCB.

The group have planned to meet on the first Thursday of every second month at either the Wesley Mission Centre or the Nowra School of Arts.

The group are yet to adopt a name and have not actively promoted the concept of a CCB in the community at this time.

Boundaries for the representation area to be covered by the proposed CCB have been established. A map outlining these boundaries is provided as “Attachment 1”

Staff Comment

Nowra does not currently have a CCB. There are a number of committees that operate within the area such as the Showground Committee, Nowra Revilitisation Committee as well as Buisness Chambers. There have also been a number of interest groups that have formed, normally around single specific issues such as homelessness, car parking, or the rentention of heritage buildings, within the area. There have been a number of informal discussions around forming a CCB for the Nowra area in the past, by a number of different parties, but despite support from Council, these have never been carried through.

Although the proposed CCB does not currently have a large number of members, it is considered that there would be interest from residents for such a group to be formed and provided with the “formal” status of a CCB. When key issues have arisen within Nowra or during community engagement on specific items there has been keen interest from residents to make their voices heard, for example the recent “Showground Ideas Day’ attend by 61 residents.

It would be benefical for Nowra to have a CCB as CCB’s provide an important link between Council and residents. Such a CCB could be approached by Council during engagement processes to provide the opinion of residents, which is currently sometimes difficult to obtain without a CCB in this area .

It is essential that any CCB formed within Nowra ( like in other areas) is seen an impartial and representing a cross section of the community. The CCB will need to represent a broad range of ideas and opinions. Given that there are a number of stakeholders already existing within the Nowra area it is important that any CCB formed does not become focused on one single issue, be dominated by one voice, political party or interest group and that it does truly represent the residents in the area.

This request for CCB status is still in its early stages and will need some Council assistance to provide guideance around the development of a charter , key purposes, committee formation and creation of a name.

Given the above comments if Council provides guideance early within the process we are able to reiterate the need for a representive CCB. It is also imperative given the signficaint number of stakeholders within the Nowra CCB and the exisiting special interest groups that early consultation is undertaken to detemine whether there is acceptance of this proposal by the residents of the Nowra Area.

Community Engagement

The request to create a CCB for the Nowra Area will be advertised in the South Coast Register and online in accordance with the CCB Guidelines. An email will also be sent to residents within the area for whom contact details are available.

The proposed CCB members may also wish to undertake a letterbox drop as part of the consultation process.

Identified Business Chambers and special interestes groups will also be contacted regarding the exhibition of the proposed Nowra CCB.

Financial Implications

Council has previously resolved to provide each CCB within the Shoalhaven with an amount of $500 per year to assist with some of their administraive/hall hire expenses. This amount would be payable to the group should they become recognised.

Ordinary Meeting – Tuesday 28 March 2017

Page 62

CL17.77 Seminars - The Next Big Business Risk - Sea Level Rise

HPERM Ref: D17/89527

Group: Finance Corporate & Community Services Group

Section: Human Resources, Governance & Customer Service

Purpose / Summary

To consider Councillor attendance at the Seminars on ‘The Next Big Business Risk – Sea Level Rise’ being scheduled for 19 April 2017 in Melbourne and 20 April 2017 in Sydney.

Recommendation

That Ordinary Meeting

1. Notes the details of the Seminars on ‘The Next Big Business Risk – Sea Level Rise’ being scheduled for 19 April 2017 in Melbourne and 20 April 2017 in Sydney.

2. Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3. Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4. Request Councillors attending the Seminars to provide a written report within 30 days of returning from the conference.

Options

1. As per the recommendation.

Implications: Any councillor who wishes to attend either Seminar may arrange to do so

2. As per the recommendation with the removal of the Melbourne Seminar.

Implications: Any councillor who wishes to attend the Sydney seminar may do so, however to reduce costs Councillors will not be permitted to attend the Melbourne Seminar as Council Business.

3. That Council not approve Councillor attendance at the Seminars as Council Business.

Implications: Councillors may not attend the Seminar as Council Business.

Background

The Seminars on ‘The Next Big Business Risk – Sea Level Rise’ is considered relevant to local government.

The CEO of the Climate Alliance has provided the following information concerning seminars in Melbourne on 19 April 2017 and Sydney on 20 April 2017 with expert speakers on the risk of sea level rise. The agenda for each Seminar is the same.

“The seminars are targeted at Chief Risk Officers, Business Continuity Managers, property investors and Councils that manage land near the sea.

We have arranged four expert speakers to address the business risks resulting from sea level rise and storm surge. Australian businesses and individuals have invested heavily in real estate and infrastructure near the sea. Our minerals and most of our primary produce exports are totally dependent on timely and efficient shipping transportation. Our cities are heavily invested in infrastructure that is vulnerable to water damage during adverse weather conditions. Brisbane, Sydney and a number of regional cities have already suffered losses due to the impact of past storms.

We will look at the science, the data available for decision makers and the perspective from the insurance industry. The Keynote speaker from the Netherlands Government will explain why the country has decided to increase its dyke heights.

The seminar will be targeted at Chief Risk Officers, Business Continuity Managers, property investors and Councils that manage land near the sea.

We have secured the following speakers:

· Tom Kompier, First Secretary, Dutch Government to explain why they have decided to increase dyke levels across Holland by 1.3m.

· Dr John Church, a global authority of the science of sea level rise. He will speak about the exactness of the sea level rise projections and the consequential best and worst cases.

· Dr Nathan Quadros, of cadastral mapping company (CRCSI) will talk about the importance of good quality information on land elevation to assist in assessing the risk from sea level rise.

· Karl Sullivan, GM Risk of the Insurance Council Australia will present the insurance industry’s perspective and how it could impact business owners’ future ability to insure their assets.”

Further detail can be found at: https://www.climatealliance.org.au/upcoming-events/

Costs associated with the Seminars are estimated as follows:

· registration : $137.50

· travel, accommodation and out of pocket expenses : not yet determined.

Options are provided to restrict attendance to the Sydney Seminar and for Council to determine the appropriate Councillors authorised to attend.

The Seminars commence at 3.00pm and conclude at 6.00pm and following Council Business is scheduled on the days of the seminars:

· 19 April 2017 ( Melbourne Seminar) – Nowra CBD Revitalisation Committee – 4pm

· 20 April 2017 ( Sydney Seminar) – Councillor Briefing - 4pm (Topics to be confirmed)

Policy Implications

The Council Members – Payment of Expenses and Provision of Facilities Policy limits attendance at conferences to three per annum per councillor exclusive of any conference arranged by either the State or National Local Government Associations.

Financial Implications:

Funds are available for Councillors to attend these seminars

Ordinary Meeting – Tuesday 28 March 2017

Page 64

CL17.78 Investment Report - February 2017

HPERM Ref: D17/85091

Group: Finance Corporate & Community Services Group

Section: Finance

Attachments: 1. Shoalhaven City Council Monthly Investment Report - February 2017 (under separate cover) ⇨

Purpose / Summary

Under Section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation it is a requirement to provide a written report to Council on a monthly basis setting out details of all money that Council has invested.

Recommendation

That the Report of the General Manager (Finance Corporate and Community Services Group) on the Record of Investments for the period to 28th February 2017 be received for information.

Options

1. The report on the Record of Investments for the period to 28th February 2017 be received for information

Implications: Nil

2. Further information regarding the Record of Investments for the period to 28th February 2017 be requested

Implications: Staff will need to prepare a further report to provide any information that is required.

3. The report on the Record of Investments for the period to 28th February 2017 be received for information with any changes requested for the Record of Investments to be reflected in the report for the period to 31st March 2017

Implications: Nil

Background

Please refer to the attached monthly report provided by Council’s Investment Adviser – CPG Research and Advisory Pty Ltd.

Further comparisons and budget review is found below:

The interest earned for the month of February was $599,349 which was $136,335 above budget.

Total cash increased by $10,171,531 due to February being a rates installment month. The major movements are: an increase in the unrestricted General Fund of $10m and Waste of $879,000 due to the payment of the rates installment, a decrease in the loans reserve Section 94, grant reserve and strategic proejcts reserve due to spending the borrowed funds on projects. The was an increase in other internal reserves with the major contributors being the receipt of the Southern Phone Dividend ($308k) and communication tower lease income ($250k). The Industrial Land Reserve also increased due to the sale of properties.

Certification – Responsible Accounting Officer:

I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 if the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy number POL15/51.

Craig Milburn

Director – Corporate and Community Services

Financial Implications

It is important for Council to be informed in regard to its investments on a regular basis. Revenue from interest on investments forms a vital part of Council’s revenue stream.

Ordinary Meeting – Tuesday 28 March 2017

Page 73

CL17.82 Driveway Repair Works - 30 Alexandra Street, Berry - H L Stanger & D J Felton

HPERM Ref: D17/73952

Group: Assets & Works Group

Section: Works & Services

Purpose / Summary

Council at its meeting 20 October 2016 resolved:

That in accordance with Section 67 of the Local Government Act:

1. Council undertake work to restore the driveway to 30 Alexandra St, Berry at an estimated cost of $1,600 and at no cost to the owner; and

2. On completion of the works, Council receive a further report outlining the final costs of the rectification works.

This report provides detail of the final costs of the works on private property.

Recommendation

That Council accept the report for information, in accordance with Section 67 (4) of the Local Government Act, about driveway rectification works completed at 30 Alexandra St, Berry for H L Stanger & D J Felton.

Options

1. Adopt the recommendation.

Implications: Council resolved to proceed with the works and this report provides details of the final costs.

2. Request additional information.

Implications: The information required by the Local Government Act is provided in the report.

Background

A Kauri Pine (the tree) located in the verge outside 30 Alexandra St, Berry was impacting that property’s driveway. The roots from the tree have lifted a section of the driveway and this obstructed the property’s gate from closing. The tree was also damaging the road infrastructure.

The significance for the Kauri Tree reads: Outstanding size, Commemorative Tree, Rare species. This tree was planted as a living memorial to those who died in the Great War of 1914 - 1918 and forms part of the Avenue of Remembrance. It is native to Queensland rainforests and quite rare for this region. It is an unusual shape for a Kauri possibly due to heavy lopping in the 1940's. (Local Significance) Shoalhaven. (SHI Number 2390051).

The Shoalhaven Heritage Inventory sheet states that Archival material suggest that the seedling came from the Sydney Botanic Gardens and is 76 years old.

The tree is listed as a heritage tree. Adjustments to the infrastructure was more appropriate than removing the tree, which included removal and replace 4m of kerb and gutter; one driveway layback and a part of a coloured, stencilled concrete driveway.

Half of the driveway works, was on private land. The costs and resources for this component of the works was $1,943.30, being staff time and materials (concrete, concrete colour and stencil, reinforcing and gate latch). Some asphalting works are to be done in front of the kerb when similar work is undertaken in the area.

Council is not responsible for the construction or maintenance of driveways. However, in this instance the Council tree was causing damage so the rectification works were done at no cost to the owner.

The works were completed in January 2017.

Ordinary Meeting – Tuesday 28 March 2017

Page 75

CL17.83 Tenders - Ulladulla Harbour Northern Boat Ramp and Jetty

HPERM Ref: D17/85470

Group: Assets & Works Group

Section: Project Delivery & Contract

Purpose / Summary

To inform Council of the tender process for Ulladulla Harbour Northern Boat Ramp and Jetty.

In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report.

This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.

Recommendation

That Ordinary Meeting consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

Options

1. Council accept the recommendation as presented.

Implications: A separate report will consider commercial information and the award of a contract.

2. Council amend the recommendation.

Implications: This may delay the award of a contract and these works.

Details

Council called Tenders for Ulladulla Harbour Northern Boat Ramp and Jetty on 17 January 2017 which closed at 10:00am on 14 February 2017. Four (4) tenders were received at the time of closing. The tenders received are shown in the Table below:

Tenders Received

Tenders were received from the following:

Tenderer	Location
Clement Marine Constructions	Rozelle
Ferncroft Rural & Landscaping PL	Berry
GPM Constructions PL Conforming	Roseville
GPM Constructions PL Alternative	Roseville

Details relating the evaluation of the tenders are contained in the confidential report.

Community Engagement:

The objective for this project was to facilitate boating improvements for the general public. A Review of Environmental Factors was undertaken and Council havent received any objections.

A public sign was erected within the park adjacent the existing boat ramp providing public with advanced information of the pending works.

Financial Implications:

Sufficient funds have been allocated in the Works and Services budgets for 2016/17 and it is proposed to complete delivery of the project early in July 2017.

Ordinary Meeting – Tuesday 28 March 2017

Page 77

CL17.84 Tenders - Construction of Carpark - Ellmoos Avenue Sussex Inlet

HPERM Ref: D17/88470

Group: Assets & Works Group

Section: Project Delivery & Contract

Purpose / Summary

To inform Council of the tender process for Construction of Carpark – Ellmoos Avenue Sussex Inlet.

This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.

The Director of Assets & Works, Ben Stewart, has declared a conflict of interest and, as such, did not participate in the preparation/authorisation of this report. Manager, Project Delivery and Contracts has compiled this report.

Recommendation

That Ordinary Meeting consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

Options

1. Council accept the recommendation as presented.

Implications: A separate report will consider commercial information and the award of a contract.

2. Council amend the recommendation.

Implications: This may delay the award of a contract and these works.

Details

Council called Tenders for Construction of Carpark – Ellmoos Avenue, Sussex Inlet on 21 February 2017 which closed at 10:00am on 14 March 2017. Seven (7) tenders were received at the time of closing.

Tenders Received

Tenders were received from the following:

Tenderer	Location
Civic Logic Pty Ltd	Sussex Inlet
Hisway Earthmoving	Nowra
JBG (NSW) Contractors Pty Ltd	Albion Park Rail
Lynch Civil Contractors Pty Ltd	South Nowra
RJ & PS Smith Pty Ltd	South Nowra
Stefanutti Construction Pty Ltd	Unanderra

Details relating to the evaluation of the tenders are contained in the confidential report.

Community Engagement:

Consultation was carried out at the time of design. Following award of the tender, contact will be made with the community and business groups, as well as adjoining businesses and residents, advising of the project and timeframes for completion.

Financial Implications:

Sufficient funds have been allocated in the Sussex Inlet Car Parking budget for 2017/18 and it is proposed to complete delivery of the project within that timeframe.

Ordinary Meeting – Tuesday 28 March 2017

Page 79

CL17.85 Update - Peak Season - Hyams Beach and Huskisson

HPERM Ref: D17/40530

Group: Planning Environment & Development Group

Purpose / Summary

The Shoalhaven is increasingly becoming a holiday destination of choice for many people. Ideally located within a few hours of both Sydney and Canberra, our area provides breathtaking scenery, world class beaches and a variety of activities to suit the needs of both young and old. It is therefore not surprising that population estimates during the peak summer holiday period can swell from 100,000 to 400,000.

This increase in population puts pressure on services and facilities and in particular, on the most popular areas such as Huskisson and Hyams Beach. These locations suffer from traffic congestion, parking availability, illegal camping and littering.

Following representations from the Hyams Beach community in 2015, it was decided to provide traffic control for two full days between Christmas and New Year. Rangers assigned to this service highlighted a number of issues outside traffic control and enforcement. It was suggested that additional services relating to tourism and waste management need to be addressed and the programme should be extended to include Huskisson.

This report highlights the findings of the service provided to Huskisson and Hyams Beach by Rangers, Tourism, Traffic and Waste Services, Asset Maintenance and Media staff during the 2016/2017 peak summer holiday period. The report recommends funds be made available to provide this service into the future.

Recommendation

1. That the report be received for information.

2. That consideration be given to providing ongoing staffing at Hyams Beach for the purpose of traffic control and visitor information. This will require a budget of $50,000 for the 2017/2018 year and allocated as follows:

Area	Budget
Ranger Services	$13,000.00
Tourism	$17,000.00
Traffic management	$7,000.00
Waste services	$13,000.00
Total	$50,000.00

3. Council identify a funding source for this increased level of service for operations.

4. Rangers include Huskisson in their normal patrols for 2017/2018 peak holiday period.

5. A further report be provided following the 2017/2018 peak holiday period

Options

1. Council approve the recommendations

Implications: This will be a cost to Council. Clearly addressing the issues raised by the Hyams Beach community has highlighted additional benefits to Council including the good will and positive feedback for the region and businesses. Finding a funding source to enable increased levels of service is a challenge, and it is not desirable unless some offset is found so that the overall operating result (which is currently a significant deficit) is not impacted negatively. Options include:

· Reducing another cost/service in operations;

· Increasing a revenue source to meet the additional costs (e.g. paid parking)

2. Council not approve the recommendations

Implications: Council may be criticised for not doing enough in the highly visible tourist locations and this may have impacts on return visitation and business.

Background

On the 20 October 2015 Council resolved to have a ranger patrol Hyams Beach and a traffic control post be provided at the intersection of Booderee Avenue and Naval College Road for 2 full days between 26 December 2015 and 3 January 2016. Also supported was a variable message board sign to be installed on Naval College Road for the full period.

Due to the traffic congestion and number of complaints received from residents and tourists, ranger services staff attended every day and were kept busy with minor incidents and tourist information. A report on those activities was submitted to Council in February 2016.

The issues at Hyams Beach were quickly identified as far more reaching than just parking control and enforcement. A collaborative approach leading up to the 2016 Summer holiday period was undertaken by a number of sections within Council including Rangers, Tourism, Waste Services, Asset Maintenance, Traffic Section and Media.

Report

The summer holiday peak operation commenced on Monday 26 December 2016 and was completed on Sunday 15 January 2017 (i.e. 21 days). Staff also worked in the area for the Australia Day long weekend which similarly proved to be a busy period for tourists (i.e. 4 days).

The plan was to have 4 tourist information staff employed for the period with 2 each stationed at Huskisson and Hyams Beach. A Ranger was to be based at Hyams Beach and periodically they would visit Huskisson to deal with issues as they arose.

Contacts were set with staff from Waste Services and Traffic. Garbage at the Hyams Beach car park was to be emptied daily and a variable message board sign was placed on Naval College Road advising tourists on the parking conditions at Hyams Beach.

Impact of the programme

Both the rangers and tourism staff provided an excellent hands on service to visitors in the area and they were highly commended to Council. Hyams Beach residents complimented them on the service and how much better organised it was this year.

There were some complaints and negative comments at both Huskisson and Hyams Beach with comments such as ‘a waste of resources’ and ‘why should rate payers money be used for tourism?’. Staff handled these diplomatically.

There are 3 main beaches at Hyams Beach. These are: Chinamans Beach, Little Hyams Beach and Seamans Beach. Tourism staff set up a stall in the car park leading to Seamans Beach. On the busy days, it was estimated that over 1500 people were on Seamans Beach alone.

Tourism staff estimate they spoke to approximately 9000 people during the period. The recently released booklet on the Shoalhaven was given out to people and it was well received with many indicating they were going to do the “100 beach challenge”.

The variable message board sign (VMS) on Naval College Road was faulty and not working in the early days of the programme. This drew criticism by many visitors to Hyams Beach and it was quickly replaced. The VMS indicated there was limited parking at Hyams Beach and was changed during the day to indicate when the parking was full.

Even though the VMS reduced the number of complaints from visitors, it did not stop everyone trying their luck to get a park. Needless to say, the parking and congestion at Hyams Beach was significant and kept the Rangers very busy.

Huskisson was also very busy during the period but the impact was not really comparable to Hyams Beach. Tourism staff set up in White Sands Park, Huskisson and spoke to visitors in the area. Staff also walked the main shopping precinct and handed out our tourist booklet.

Ranger activities

Originally it was proposed to have one dedicated Ranger for the period and this officer was to move between Huskisson and Hyams Beach during each day. By the end of the first week it became evident that additional resources were required and Hyams Beach needed a Ranger full time. Additional ranger and parking patrol officers were engaged on a needs basis and this occurred frequently.

Most of the time the Rangers were based at the entrance to the Seamans Beach car park. Traffic cones were placed across the entrance to this carpark and vehicles were only permitted to enter once a space became available. This reduced the turning movements in the carpark and improved the overall safety.

Figure 1:- A view of the entrance to Seamans Beach car park. Tourist information staff are set up on the right of picture.

People with a disability were given priority and the accessible space within the car park was well utilised. People were also permitted to drop off and pick up at the entrance of the car park and Rangers gave people directions on where to turn around.

The bottleneck at the southern end of Cyrus Street seems to have been addressed with the placement of parking restrictions between October and April. This allowed for a turnover of car parking spaces and generally permitted more people to enjoy the area.

Motorists were given warnings and this was significantly more than usual. Many were spoken to as they left their vehicle and they were given the opportunity to rectify the situation. Others who were only marginally breaching the law were given formal written warnings. The following infringements were issued at Huskisson and Hyams Beach during the period:

Penalty offence	Huskisson	Hyams Beach	Rate	Total amount
No stopping	26	57	$253.00	$20,999.00
Stop across driveway	1	8	$108.00	$972.00
Park in disabled zone	0	1	$541.00	$541.00
Not park in direction of traffic	0	67	$108.00	$7,236.00
Stop within 10 metres of an intersection	0	6	$253.00	$1,518.00
Not stand in marked space	0	2	$108.00	$216.00
Not park rear to kerb	16	0	$108.00	$1,728.00
Total	43	141		$33,210.00

This equates to 184 penalty notices issued with $8,955 for Huskisson and $25,156 for Hyams Beach.

Rangers also dealt with complaints concerning illegal camping at Hyams Beach. The complaints concerned both people camping on the beach and in campervans on the street. After hours patrols were conducted and people were ‘moved on’. This was not an isolated incident for Hyams Beach as reports of illegal camping were received throughout the city during the summer holiday period.

Waste and littering

The public waste bins at Hyams Beach and Huskisson were emptied each morning and additional services were provided by the Waste Services Team when requested by Rangers. Given the number of visitors to these areas, the Waste Services Team did an excellent job in the removal of waste during the period.

It was identified that a number of the public bins in Hyams Beach were being filled with residential rubbish dumped overnight. Broken toys, chairs, large kitchen bags full of rubbish and folding tables were all left beside the public bins. As many premises in the Hyams Beach area are used for tourist holiday accommodation purposes, it is suspected that this eventuated because of the “bump out” and “bump in” changeover of guests.

Figure 2:- A view of the rubbish at one of the bin points in Hyams Beach.

It has been suggested that owners of some residential premises used principally for commercial gain as short term tourist accommodation, be requested to obtain additional kerbside collection during the peak summer holiday period. This would potentially deal with the additional waste issues in Hyams Beach. Staff intend to follow this up with owners of premises later in the year.

There was a noticeable increase in littering at both Huskisson and Hyams Beach. This was mainly in the form of cigarette butts, tissues, wrappers and the like. Rangers did caution people about littering and they responded by picking up their rubbish. No infringements were issued for littering during the period.

Cost of the programme

The service was provided for the entire 25 day period (including weekends and public holidays). The following break-up of costs has been obtained from the various service areas of Council.

Area of service	Cost
Ranger Services (Rangers and Parking Officers)	$19,143.00
Tourism Information	$32,000.00
Traffic Management (including signage)	$6,500.00
Waste services	$12,000.00
Total cost	$69,643.00

The cost of this specific operation is significant and this cannot be sustained within existing budgets of the service areas.

There is little doubt that tourism brings in a lot of income for businesses in the area however, the overall amount is difficult to quantify. Having tourists generally happy with the service is important for repeat trade.

From the results of the programme this year, it is not surprising Council has received a high number of complaints in the past from residents of Hyams Beach. It is a very popular destination in our city and worthy of additional attention to boost the tourism dollar.

Given the relatively low level of activity at Huskisson, staff identified there would be cost savings if Tourism staff only concentrate their time at Hyams Beach in the future.

Ranger services would be needed at both centres for the duration of the summer peak period. There is an ability to offset some of the income using a percentage of the penalty notices issued this year as a guide. This is not a revenue raising exercise as penalties are generally only issued to motorists who have parked in dangerous situations. Rangers and Parking Officers will maintain their approach to issue cautions and give motorists an opportunity to rectify situations wherever possible.

Way forward

Without doubt this programme has been a benefit to the residents of Hyams Beach and to the CBD of Huskisson. Looking after the tourists has been welcomed and it will assist in boosting the tourist dollar into the Shoalhaven economy.

Tourism has just commenced a recruitment drive for a volunteer ambassador programme. This is designed to assist in the delivery of visitors services both in the centres and in the regional areas. The programme is scheduled to commence in May 2017 and will continue over 2017 as a trial. If successful, this new branch of tourism aims to utilise a combination of paid staff and volunteers for long term sustainability of tourism services in key hot spots. That said, there could be some additional saving in the 2018 peak holiday period.

It is recommended that the programme continue at Hyams Beach for 2017/2018 peak summer holiday period. Reducing the budget for Tourism and taking into account some offset for infringements notices, it is recommended that a budget of $50,000 be provided and split in the following areas:

Area	Budget
Ranger services	$13,000.00
Tourism	$17,000.00
Traffic management	$7,000.00
Waste services	$13,000.00
Total	$50,000.00

There is concern other areas within the city that are also well attended at the peak summer holiday period would want similar programmes. Bendalong for instance has had reports of high vandalism, illegal camping and parking issues for the past few years and it appears to be getting worse. Ranger services do not have the critical mass to service these areas and also continue the core functions. For the last 2 years a casual Ranger from Sydney has been engaged to look at these trouble spots. This has come at a cost to the service but there has also been an income in revenue from penalty notices.

One issue that has been raised in the past is the installation of parking meters at both Huskisson and Hyams Beach. The pay and display system with a time limited of 2-3 hours could see higher turnover of parking spaces during these peak periods. There is a cost to this system but it may be something to consider and explore with the community.

The Hyams Beach Community has requested Rangers provide a similar service at Easter this year. Unfortunately, this will need to be declined due to a resourcing issue with Rangers needing to attend the Blessing of the Fleet festival at Ulladulla. Rangers will however, include Hyams Beach in their patrols over the Easter period.

Ordinary Meeting – Tuesday 28 March 2017

Page 85

CL17.86 Proposed Submission - E Planning Regulation - Online Lodgement Changes

HPERM Ref: D17/64886

Group: Planning Environment & Development Group

Section: Strategic Planning

Attachments: 1. Letter - Submission - Environmental Planning and Assessment Amendment (ePlanning) Regulation 2017 - DP&E Regulation ⇩

2. Fact Sheet - DP&E Exhibition Material - FAQs for councils - ePlanning Amendment Regulation ⇩

Purpose / Summary

The NSW Department of Planning & Environment (DP&E) are proposing changes to the Environmental Planning & Assessment (EP&A) Regulation 2000 to support the online lodgement of development applications for homes and business through the NSW Government Planning Portal.

Recommendation

That Council make the submission attached to this report to the NSW Department of Planning and Environment on the Environmental Planning and Assessment Amendment (ePlanning) Regulation 2017.

Options

1. Adopt the resolution and endorse Attachment 1 as Council’s submission to the Environmental Planning and Assessment Amendment (ePlanning) Regulation 2017 and submit it to DP&E.

Implications: This is the preferred option as it will enable Council to provide a submission on the proposed changes to the EP&A Regulation to allow the online lodgement of development applications.

2. Make changes to the draft submission included as Attachment 1 and submit to DP&E.

Implications: This option will still enable Council to provide a submission, however the implications of any possible changes are unknown and may require closer consideration or refinement.

3. Not make a submission.

Implications: This is not favoured as it will mean that Council does not provide input on the changes proposed to the Regulation to facilitate the online lodgement of development applications.

Background

The NSW Government, through the DP&E, are proposing changes to update the EP&A Regulation 2000 to support the online lodgement process for development applications and related information. The submission of documents electronically requires the reframing of the regulatory processes to reflect the online environment.

Council currently has no means of receiving online development applications, with the exception of Complying Development Applications lodged through the Electronic Housing Code portal. Work has been undertaken to introduce online development application lodgement, but this has not yet progressed and is unlikely to progress until Council has an integrated software provider and platform in place.

The proposed changes to allow online lodgement are part of the NSW Government’s commitment to a simplified planning system. The key changes in the Environmental Planning and Assessment Amendment (ePlanning) Regulation 2017 (the Regulation) are:

· Standardising the documents required to lodge applications for development.

· Replacing written consent with legally enforced declarations by applicants that they have permission from land owners to submit a development application.

· Introducing new requirements for making and exhibiting Development Control Plans (DCPs) and Contribution Plans (financial contributions from developers towards infrastructure costs).

A copy of the Frequently Asked Questions for Councils Fact Sheet included in the DP&E exhibition package is provided as Attachment 2 to this report. Further information on this proposal is available from DP&E’s website at:

https://www.planningportal.nsw.gov.au/title-exhibition

In September 2016, Council staff attended a DP&E information session in Wollongong which outlined DP&E’s proposals for the NSW Planning Portal and online lodgement – the presentation used at this session is available online at:

https://dpe-files-prod3.s3-ap-southeast-2.amazonaws.com/s3fs-public/documents/2016/Oct/DevelopmentAssessmentRoadshow_Council%20Briefing.pdf

Proposed Council submission

Council staff have not identified any major concerns at this point with the proposed changes, however a general submission will be provided to DP&E to support the improvements to the Regulation to facilitate online lodgement and standardised application forms and provide general comments including:

· Software integration – Council currently has a restricted tender open to select integrated software providers. The exhibition information and advice provided by DP&E has stated that they will be working closely with the major software providers to ensure integration of the online lodgement with Council’s software systems.

DP&E will need to work with Council to ensure that the online lodgement process integrates with Council’s existing software and systems and any future integrated software system that Council moves to.

· Mapping – Concerns have been consistently and repeatedly raised with DP&E in regard to the accuracy of mapping displayed on the current NSW Planning Portal. It is imperative that this issue is resolved to ensure that property boundaries and planning controls within Shoalhaven are displayed correctly in the portal. This issue could also affect applicants lodging an application through the Planning Portal.

· Investigation phase – Council’s Section 149 Planning Certificates are required by legislation to include details of where Complying Development may or not be carried under particular clauses in the State Environmental Planning Policy (Exempt and Complying Development Codes) 2008 (Codes SEPP). The information provided in Council’s certificates is based on identified mapping layers and other information held by Council. The Department is not the legal custodian or the license holder for all of the required data sets that are used and it is unclear how the Planning Portal will ensure that the data is correct for the investigation phase and that applications are not received for complying development that do not meet the requirements of the Codes SEPP.

Community Engagement

The public exhibition period was open between 15 February and 15 March 2017 by viewing the documents on DP&E’s website. Council has received an extension until Wednesday 29 March 2017 to enable this report to be considered and a submission made.

Policy Implications

The key policy implication of this amendment is the requirement to notify and exhibit Development Control Plans and Contribution Plans through the NSW Planning Portal. Council can also still choose to continue to also notify the community through other media such as Council’s website, newspaper advertisement and through general letter/email correspondence.

It should also be noted that it is intended to run the portal system and paper/other systems side by side for a set period and then push everyone to use the portal. Thus eventually there will be no option other than to lodge things (e.g. development applications) electronically.

Financial Implications

There are no immediate financial implications for Council, however the NSW Government driven online lodgement portal could be seen as a cost benefit to Council. Council’s website and current software does not currently facilitate online lodgement and receipt of payment through online lodgement. This is seen as an important step to improving online lodgement for Councils in a consistent format that is being provided by the State Government.

There are likely to be additional resources required during implementation of the online lodgement process and the integration with Council’s software and systems.

Risk Implications

There are no immediate risks for Council in submitting feedback to DP&E on this exhibition, however there may be additional resources and training required through the implementation of the online lodgement process in the NSW Planning Portal and the integration with Council’s software and systems.

Ordinary Meeting – Tuesday 28 March 2017

Page 94

CL17.87 Proposed Submission - NSW Planning Legislative Updates

HPERM Ref: D17/40648

Group: Planning Environment & Development Group

Section: Strategic Planning

Attachments: 1. Draft Submission Letter - NSW Planning Legislative Updates ⇩

Purpose / Summary

The NSW Government is currently proposing update changes to the Environmental Planning and Assessment Act 1979 (the EP&A Act). The purpose of this report is to obtain endorsement to make the attached proposed submission (Attachment 1) on the proposed Legislative Updates.

Recommendation (Item to be determined under delegated authority)

That Council make a submission to the NSW Department of Planning and Environment and Environment on the draft Legislative Updates based on Attachment 1.

Options

1. Adopt the resolution and endorse Attachment 1 as Council’s submission to the Legislative Updates and submit it to the NSW Department of Planning and Environment (DP&E).

Implications: This is the preferred option as it will enable Council to provide a submission on the proposed changes to the EP&A Act.

2. Make changes to the draft submission included as Attachment 1 and submit to DP&E.

Implications: This option will still enable Council to provide a submission, however the implications of any possible changes are unknown and may require closer consideration or refinement.

3. Not make a submission.

Implications: This is not favoured as it will mean Council will not be providing input in regard to the major changes proposed through the Legislative Updates.

Background

The EP&A Act originally commenced on 1 September 1980 and has been in place for almost four decades. The provisions of the Act are accompanied by the Environmental Planning and Assessment Regulation 2000.

In 2011 the NSW Government commenced a major review of NSW Planning Framework which included a review of all the related legislation. In 2013 Council considered a report and provided detailed feedback on the proposed changes. However, in November 2013 the draft Bill did not pass through Parliament and the changes were abandoned.

The (now former) NSW Minister for Planning released a set of documents on 10 January 2017 for public exhibition proposing update changes to parts of the EP&A Act, some of which were originally proposed as part of the 2013 reforms. Staff initially requested an extension to enable this report to be considered before the end of the exhibition period however, following the change in the NSW Minister for Planning the exhibition period was extended up until 31 March 2017.

As part of considering the proposed changes, staff attended a workshop held by DP&E in Wollongong on 27 February 2017.

Through the currently exhibited material, various changes are proposed to the EP&A Act. In summary, the proposed changes seek to achieve a number of planning outcomes including:

· Enhancing community participation: establishing a new part of the Act that consolidates community consultation provisions, requiring decision-makers to give reasons for their decisions and requiring early consultation.

· Completing the strategic planning framework: through new local strategic planning statements, up to date Local Environment Plans and more consistent and workable Development Control Plans (DCP’s)

· Development pathways: improvements to the various development pathways and preventing the misuse of modifications

· State significant development: better environmental impact assessment and more effective conditions of consent

· Clearer building provisions: simplified and consolidated building provisions, allowing conditions on construction certificates and ensuring consistency with development approvals

· Elevating the role of design: through a new design object in the act, and a Design-Led Planning Strategy

· Improving enforcement: introduction of enforceable undertakings in compliance actions.

The main issues raised in the proposed Council submission (Attachment 1) include:

· The lack of detail around some of the changes, with DP&E stating that the detail will be provided with draft changes to the Regulation which will be exhibited at a later date. As such it is difficult to fully assess the implications of the changes as the detail is not there.

· Questioning why the previously proposed ‘health’ objective (and possibly others) is absent from the current proposal, and why ‘climate change’, for example, has not been included in the new objectives given the significance of this issue.

· The expectation that may be created around the proposed Community Participation Charter.

· The need for the proposed Local Planning Statements to be flexible and reflect the nature of a local area.

· The requirement to notify all development applications may lead to unnecessary delays in the process

· More detail is needed on the standardised Development Control Plan format being proposed

· Concerns around some of the changes being proposed to Complying Development processes

· The structure of the proposed Local Planning Panels.

· The additional workload requirements that will result from the proposed changes and how this will be managed

Additional comment and further detail is provided in the draft submission included as Attachment 1.

Community Engagement

A range of material has been made available to explain the proposed updates and DP&E have run a number of information sessions on the proposals, including one in Wollongong.

Policy Implications

There are no immediate policy implications for Council in making a submission on the draft Legislative Updates. However, if the proposed changes eventuate, there are likely to be a range of policy implications for Council and these are touched on in the proposed submission. This will be clarified further when the expected changes to the EP&A Act and associated regulations are finalised. Staff will also continue to review and provide comment on the changes as they roll out.

Financial Implications

There are no immediate financial implications in making a submission on the draft Planning Legislation Updates. The financial implications will be examined further when the changes to the EP&A Act and associated Regulations are finalised.

If the changes do proceed, there are likely to be financial implications for Council in responding to the changes, for example adjusting processes/procedures.

Risk Implications

Should the proposed changes eventuate some of the risks that could eventuate are:

· Implementing the changes will be a resource intensive undertaking and this may delay work on projects identified in Council’s Strategic Planning Works Program (new one is currently under development) and other Works Plans. Any Planning Proposals received from external parties cannot be delayed as there are legislative guidelines around those processes and staff may be required to suspend important Council initiated Strategic Planning projects to focus on implementing the required changes.

· The DCP standardisation could impact on Council’s established planning controls. DP&E have stated that they will not be making any changes to how our DCP operates, but in looking at the LEP standardisation the project was resource intensive and drawn out. There was also a loss of local control or provisions through the LEP process. If this occurs through the DCP process this could be a ‘risk’.

· There is still a lot of uncertainty around the proposed changes as DP&E have not provided adequate detail to measure the associated risks. They have stated that the detail will come through when the new regulations are exhibited at some later date.

Some other potential risks relate to:

Requirement for Community Participation Plans – this could be a separate piece of work, if our Community Strategic Plan does not cover it in enough detail it could take some time to develop with the ‘community’. There is also a ‘risk’ that once it is prepared Council will constantly be called upon to account against it by the community and others i.e. have we acted consistent with our plan?

Reasons for Decisions – there is likely to be more focus on this as part of making development decisions. There could be a requirement to be more explicit in this regard, although it is unclear at present until the supporting Regulations are released.

Local Strategic Planning Statement – needs to be prepared and reviewed every 5 years. This could be a time consuming and onerous task given the size and nature of Shoalhaven.

LEP Health Check – every 5 years there is a need to check the performance of your LEP. This could have a positive or negative impact – if we end up in a full blown LEP review every 5 years this could be problematic and difficult to manage, particularly around community expectations and workload.

Broadening the Ministers Power – the Bill appears to propose that the Minister be given power to determine more development applications. More detail is needed in the Regulation on when this may occur.

Local Planning Panels – there are a range of risks in this regard, including limiting Council representation on Panels and also potentially removing planning powers from elected Councils.

Complying Development & Compliance – there are a potentially a range of ‘risks’ in these areas of the Bill given the nature of the proposals.

These risks will continue to be examined and considered as the detail of the proposed changes is finalised and implemented.

Ordinary Meeting – Tuesday 28 March 2017

Page 106

CL17.88 National Climate Change Adaptation Research Facility (NCCARF) - Support Continuation

HPERM Ref: D17/80372

Group: Planning Environment & Development Group

Section: Strategic Planning

Attachments: 1. Draft Ministerial Letter ⇩

Purpose / Summary

The Australian Coastal Councils Association has written to its member Councils requesting that they consider approaching the Federal Government to extend the funding for the National Climate Change Adaptation Research Facility.

Recommendation

That Council call on the Minister for the Environment and Energy to extend funding for the National Climate Change Adaptation Research Facility (NCCARF) to enable it to continue to provide much-needed support and guidance to coastal councils in their efforts to respond to the projected impacts of climate.

Options

1. Receive for information

Implications: This will effectively mean that Council takes no action in this regard and does not lend it support to calls for the funding for the NCCARF to be continued.

2. As recommended - Call on the Minister to extend funding for the NCCARF.

Implications: This will ensure that Council acts consistent with the request from the Australian Coastal Councils Association (ACCA) and takes the opportunity to remind the Minister of the role the research facility plays and how critical this is to coastal councils. The ACCA have provided a draft letter for its members to send to the Minister if this option is accepted – see Attachment 1.

Background

Council has been an active member of the ACCA, formerly the Sea Change Taskforce, for some time. The ACCA has recently contacted its members recommending that they write to the Federal Minister for the Environment and Energy, Josh Frydenberg MP, in support of extending funding for the National Climate Change Adaptation Research Facility (NCCARF).

The ACCA has provided the following background in this regard.

Delegates attending the 2016 ALGA National General Assembly held in Canberra in June 2016, unanimously ratified the following Resolution as being of national importance for local government:

Resolution 40.1

Bega Valley Shire Council NSW, Eurobodalla Shire Council NSW and East Gippsland Shire Council VIC

That the National General Assembly call on the Australian Government to develop an Intergovernmental Agreement on the Coastal Zone in consultation with state, territory and local government as a means of defining the roles and responsibilities of each tier of government in relation to coastal zone management.

The Resolution was subsequently considered by the ALGA Board when setting national local government policy. The Board expressed its support for the Resolution in a letter to the Minister for Environment and Energy, the Hon Josh Frydenberg MP, on the matter.

In the Minister’s response to the President of ALGA he stated that:

The Government provides national leadership on building resilience and managing climate risk by providing climate change science and adaptation information. The Government provides the leadership role by:

• Coordinating national adaptation efforts, such as the CoastAdapt which is a national scale tool that supports local decision making and action.

The Government is supporting development of CoastAdapt and other Climate Change Adaptation Research Facility initiatives through a commitment of $9 million over three years from 2014-15.

The response indicates that the Government is aware of the vital role that CoastAdapt and other NCCARF initiatives play in supporting coastal councils in their efforts to adapt to the projected impacts of climate change. The current allocation of Australian Government funding for the NCCARF, however, is scheduled to conclude in July 2017.

Conclusion

It is recommended that Council adopt the motion and write to the Minister in support of extending Australian Government funding for the NCCARF so that the Facility can continue to provide much-needed support to coastal councils in their efforts to respond to the projected impacts of more frequent and severe extreme weather events and other climate impacts.

Community Engagement

No direct community engagement is required at this point by Council.

Policy Implications

Council is a member of the ACCA and has been requested by them to consider writing to the Minister in this regard.

Financial Implications

There are currently no direct financial implications for Council arising from this report, other than the staff time required to prepare the letter to the Minister if this option is supported.

Risk Implications

The NCCARF has been at the forefront of research and other actions related to climate change. Most recently they have released the online adaptation tool ‘CoastAdapt’ which has been of great benefit and they have generally supported councils in their efforts to adapt to the projected impacts of climate change. This support role is critical in assisting responses to risks associated with climate change.

Ordinary Meeting – Tuesday 28 March 2017

Page 110

CL17.89 Readoption and Rescision of On-site Sewage Management Policies

HPERM Ref: D17/76684

Group: Planning Environment & Development Group

Section: Environmental Services

Attachments: 1. Local Approvals Policy - On-site Sewage Management (under separate cover) ⇨

2. Sewage Management Strategy (under separate cover) ⇨

Purpose / Summary

To consider the re-adoption of the Local Approvals Policy - On-site Sewage Management and to consider rescinding the Sewage Management Strategy.

Recommendation

That Council rescind the Sewage Management Strategy and re-adopt the Local Approval Policy – On-site Sewage Management, with the amendments outlined in the report.

Options

1. Adopt the recommendation

Implications: The reduction in the number of Council policies in relation to on-site sewage management and ensuring consistency between the Local Approvals Policy and Council’s Development Control Plan 2014 will assist with policy implementation and interpretation.

2. Not adopt the recommendation and give further direction to staff.

Implications: Unknown

Background

The following Council policies relating to On-site Sewage Management have been reviewed.

Sewage Management Strategy

Council’s Sewage Management Strategy was adopted in 1999 in response to a change in the Local Government Act requiring Council approval to operate a system of sewage management. The strategy covers the philosophy and operational requirements for the installation, monitoring, performance and regulation of on-site sewage management systems within the Shoalhaven City local government area.

This strategy should be rescinded as much of the information contained within the Strategy is now either out-of-date or incorporated into Council’s Local Approvals Policy – On-site Sewage Management and/or the Shoalhaven Development Control Plan 2014.

Local Approvals Policy – On-site Sewage Management

Council’s Local Approvals Policy – On-site Sewage Management (the Policy) was originally adopted in 1998 and was most recently amended in 2013. The purpose of the policy is to specify the environmental and public health requirements for the on-site storage, treatment and application of effluent; and detail the information required to be provided with applications for Council approval.

Council’s Development Control Plan was implemented in 2014. Its development involved a review of the Policy and included:

· grammatical changes;

· formatting changes; and

· updates in legislation.

Those changes are now recommended to be made to the Policy. Further changes to the Policy are also recommended incorporating required information from the Sewage Management Strategy before it is rescinded. This includes further detail on the operational, monitoring and performance requirements of on-site sewage management systems.

Policy Implications

Amending the Local Approvals Policy – On-site Sewage Management in accordance with Council’s Development Control Plan 2014 will ensure consistency between Council policies.

Ordinary Meeting – Tuesday 28 March 2017

Page 112

CL17.90 Balloon Release Ban

HPERM Ref: D17/82961

Group: Planning Environment & Development Group

Section: Environmental Services

Purpose / Summary

The Mayor of Eurobodalla Shire Council has approached Shoalhaven City Council to consider banning the release of balloons at Council events and in Council owned or managed reserves.

Recommendation

That Council ban balloon releases at Council events and in Council owned or managed reserves.

Options

1. That Council ban balloon releases at Council events and in Council owned or managed reserves.

Implications: Council currently suggests alternative options rather than balloon e.g. native butterflies. A formalised policy would provide stronger direction to staff and the community. This option also supports our neighbouring Council’s position and sends a consistent message about protection of our unique environment.

2. Reply to the Mayor of Eurobodalla explaining why Shoalhaven Council will not be banning the release of balloons in Council reserves and at Council events.

Implications: Under the NSW Protection of the Environment Operations Act 1997 – Amendment (Balloons) Act 2000 it is illegal to release 20 or more gas filled balloons at, or about, the same time. On the spot fines can be issued. A decision not to discourage balloon releases would need to be carefully monitored to ensure people are not in breach of this legislation.

3. Council recommend an alternative approach.

Implications: Unknown

Background

Balloons can cause significant harm to land and sea creatures. Even the natural latex balloons take months to break down and are known to harm and kill animals in both the marine environment and on land. The attached strings and clips on the balloons last a long time in the environment and can be eaten or entangle marine species.

Balloons travel great distances once released. Our tourism industry relies on our sea life for many ecotourism opportunities. Given the proximity of all our towns to the sea, the likelihood of balloons ending up in waterbodies is high.

This is a small but important step to help protect the environment upon which our tourism industry is based.

Community Engagement

Council currently suggests alternatives options rather than balloon e.g. native butterflies.

Policy Implications

This would be in keeping with the NSW legislation which identifies balloon releases as a hazard.

Financial Implications

Risk Implications

No foreseeable risks.

Ordinary Meeting – Tuesday 28 March 2017

Page 114

Local Government Amendment (governance & planning) act 2016

Chapter 3, Section 8A Guiding principles for councils

(1) Exercise of functions generally

The following general principles apply to the exercise of functions by councils:

(a) Councils should provide strong and effective representation, leadership, planning and decision-making.

(b) Councils should carry out functions in a way that provides the best possible value for residents and ratepayers.

(c) Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community.

(d) Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements.

(e) Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community.

(f) Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way.

(g) Councils should work with others to secure appropriate services for local community needs.

(h) Councils should act fairly, ethically and without bias in the interests of the local community.

(i) Councils should be responsible employers and provide a consultative and supportive working environment for staff.

(2) Decision-making

The following principles apply to decision-making by councils (subject to any other applicable law):

(a) Councils should recognise diverse local community needs and interests.

(b) Councils should consider social justice principles.

(d) Councils should consider the principles of ecologically sustainable development.

(e) Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.

(3) Community participation

Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

Chapter 3, Section 8B Principles of sound financial management

The following principles of sound financial management apply to councils:

(a) Council spending should be responsible and sustainable, aligning general revenue and expenses.

(b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

(c) Councils should have effective financial and asset management, including sound policies and processes for the following:

(i) performance management and reporting,

(ii) asset maintenance and enhancement,

(iii) funding decisions,

(iv) risk management practices.

(d) Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i) policy decisions are made after considering their financial effects on future generations,

(ii) the current generation funds the cost of its services

Chapter 3, 8C Integrated planning and reporting principles that apply to councils

The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils:

(a) Councils should identify and prioritise key local community needs and aspirations and consider regional priorities.

(b) Councils should identify strategic goals to meet those needs and aspirations.

(d) Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources.

(e) Councils should regularly review and evaluate progress towards achieving strategic goals.

(f) Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals.

(g) Councils should collaborate with others to maximise achievement of strategic goals.

(h) Councils should manage risks to the local community or area or to the council effectively and proactively.

(i) Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.