Agenda of Ordinary Meeting - 28 February 2017

Ordinary Meeting

Meeting Date: Tuesday, 28 February, 2017

Location: Council Chambers, City Administrative Building, Bridge Road, Nowra

Membership (Quorum - 7)

All Councillors

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

Agenda

1. Acknowledgement of Traditional Custodians

2. Opening Prayer

3. Australian National Anthem

4. Apologies / Leave of Absence

5. Confirmation of Minutes

· Ordinary Meeting - 31 January 2017

· Extra Ordinary Meeting - 1 February 2017

· Extra Ordinary Meeting - 2 February 2017

· Extra Ordinary Meeting - 23 February 2017

6. Declarations of Interest

7. Presentation of Petitions

8. Mayoral Minute

9. Deputations and Presentations

10. Notices of Motion / Questions on Notice

CL17.27....... Notice of Motion - Cambewarra Playground Funding Request .................... 1

CL17.28....... Notice of Motion - Letter of Congratulations - Sam Wright-Smith................. 2

CL17.29....... Notice of Motion - Workplace Surveillance.................................................... 3

CL17.30....... Notice of Motion - Plastic Bags...................................................................... 4

CL17.31....... Notice of Motion - Plastic Shopping Bag Free Zone ..................................... 6

CL17.32....... Notice of Motion - Expenditure of Section 94 Contributions.......................... 7

CL17.33....... Notice of Motion - Traffic Management - Milton / Ulladulla area - Summer Holiday Period.............................................................................................................. 8

CL17.34....... Notice of Motion - Tomerong Quarry............................................................. 9

CL17.35....... Notice of Motion - Recreation Area - Old Erowal Bay................................. 10

CL17.36....... Notice of Motion - Multiple Occupancy Berry.............................................. 11

11. Committee Reports

CL17.37....... Report of the Strategy & Assets Committee - 21 February 2017................ 12

SA17.32...... Re-establishment of Alcohol Free Zones - East Nowra, Shoalhaven Heads, Culburra Beach, Orient Point, Mollymook

SA17.38...... Grant Offer - Community Development Grants Programme - Construction of Ulladulla Netball Courts

SA17.43...... Land Acquisition - Easement for Drainage - Lot 202 DP1119087 - Jack Kooij

SA17.44...... Acquisition of Fire Trail Easements at Jerberra Estate, Tomerong

SA17.45...... Classification of land - Lot 116 DP1226471 Dolphin Point

SA17.46...... Acquisition and Extinguishment of Easement for Drainage - Woollamia - Pt Lot 1 DP650295 785 Woollamia Road

SA17.47...... Classification of land - Sunset Strip Manyana- Sewer Pump Station - SPS

SA17.48...... Rural Fire Service - RFS - Proposed Closure of Part North Street, Berry

SA17.50...... Proposed Retail Lease of 41 Kinghorne Street, Nowra

SA17.56...... Acquisition of Easement for Water Supply - 2 Wandean Road Wandandian

SA17.57...... Acquisition of Crown land and easement over Crown land at Ulladulla

SA17.58...... Grant of easement & restriction over Council land at Nowra

SA17.59...... Future of Human Waste Removal Services

CL17.38....... Report of the Aboriginal Advisory Committee - 6 February 2017................ 16

AA17.2........ Membership Requests - Natalie Lloyd and Les Bursill OAM

CL17.39....... Report of the Childrens Services Reference Group - 7 February 2017...... 22

CS17.1........ Revised Terms of Reference

CL17.40....... Report of the Shoalhaven Access Advisory Committee - 20 February 2017 26

SAA17.1...... Application for Membership

SAA17.7...... Accessible Carparks

SAA17.12.... Access Issues - Huskisson Wharf

CL17.41....... Report of the Shoalhaven Traffic Committee - 14 February 2017.............. 27

TC17.1........ Bus Zone - River Road, Sussex Inlet (PN 896)

TC17.2........ No Stopping Zone - Red Point Road, Bendalong (PN 3343)

TC17.3........ Regulatory Signage and Line Marking - Flinders Road, South Nowra (PN 3353)

TC17.4........ No Stopping Zone - Farrelly Place, Bomaderry (PN 3356)

TC17.5........ Edge Line Marking - Bridge Road, Nowra (PN 3357)

TC17.6........ Regulatory Signage and Line Marking - Turpentine Road, Jerrawangala (PN 3358)

TC17.7........ Proposed Roundabout - St Vincent Street and Church Street, Ulladulla (PN 3359)

TC17.8........ Line Marking Amendments - Cow Creek Bridge, Sussex Inlet Road, Sussex Inlet (PN 3360)

TC17.9........ Centre Line Marking - Burrill Street South, Ulladulla (PN 3361)

12. Reports

CL17.42....... Council's Industrial Land Development........................................................ 30

CL17.43....... Investment Report - January 2017............................................................... 39

CL17.44....... New Playground Installation - Ray Abood Oval - Cambewarra Village....... 42

CL17.45....... Corporate Business Systems & Services – Budget Funding Request........ 48

CL17.46....... 2017 National General Assembly of Local Government ............................ 52

CL17.47....... Mount Scanzi Road, Bunkers Hill Road, and Browns Mountain Road Landslip Repairs Tender........................................................................................................... 64

CL17.48....... Sale by Expression of Interest - Lot 1 DP1010062 - 10 Pleasant Way, Nowra - Former Visitor Information Centre and Graham Lodge............................................ 66

CL17.49....... Tender Process - Bolong to Gerroa Road Intersection with Coolangatta Road Upgrade...................................................................................................................... 67

CL17.50....... Tender - Mollymook Beach Reserve - All Ages All Inclusive Play Space... 69

13. Confidential Reports

Committee Reports

CCL17.4...... Report of the Strategy & Assets Committee - 21 February 2017

CSA17.3...... Sale by Expression of Interest - Lot 1 DP 1021332 George Evans Road, Mundamia - Update

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CSA17.4...... Resource Recovery Park - West Nowra AWT

Local Government Act - Section 10A(2)(c) - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CSA17.5...... Extension of Waste and Recycling Collection and Recycling Processing Contracts

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Reports

CCL17.5...... Confidential Evaluation - Bunkers Hill Road, Mt Scanzi Road & Browns Mountain Road Geotechnical Works

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CCL17.6...... Sale by Expression of Interest - Lot 1 DP1010062 - 10 Pleasant Way, Nowra - Former Visitor Information Centre and Graham Lodge

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence information and diminish the competitive commercial value of the information of the proponents and prejudice their commercial interests.

CCL17.7...... Confidential Tender Evaluation – Bolong and Coolangatta Road Intersection and Major Road Upgrade

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

CCL17.8...... Tender Evaluation - Mollymook Beach Reserve - All Ages All Inclusive Play Space

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

Ordinary Meeting – Tuesday 28 February 2017

Page 12

CL17.37 Report of the Strategy & Assets Committee - 21 February 2017

HPERM Ref: D17/58101

SA17.32 Re-establishment of Alcohol Free Zones - East Nowra, Shoalhaven Heads, Culburra Beach, Orient Point, Mollymook

HPERM Ref: D17/28001

Recommendation

That:

1. Council proceed with the re-establishment of the Alcohol Free Zones for a period of four (4) years in the areas of East Nowra, Shoalhaven Heads, Culburra Beach/Orient Point and Mollymook, including consultation with licensees in the surrounding areas;

2. Should no objections be received to the re-establishment of these zones, authority be given to staff to proceed with the declaration of the above areas as an Alcohol Free Zone, without further reference to Council.

SA17.38 Grant Offer - Community Development Grants Programme - Construction of Ulladulla Netball Courts

HPERM Ref: D17/45952

Recommendation

That Council:

1. Accept the Federal Government grant funding offer of $150,000 from the Community Development Grant Programme for construction of two (2) additional netball courts at Ulladulla Sports Park.

2. Write to Ann Sudmalis MP the Member for Gilmore and the Hon Fiona Nash, Minister for Regional Development, thanking them for the Federal Government funding assistance to assist in the delivery of two (2) additional netball courts at Ulladulla Sports Park.

SA17.43 Land Acquisition - Easement for Drainage - Lot 202 DP1119087 - Jack Kooij

HPERM Ref: D16/377516

Recommendation

That Council resolve to:

1. Acquire an Easement for Drainage 3 metres wide along the northern boundary of Lot 202 DP1119087 at Kaross Close, South Nowra, shown by broken line on the easement plan (attached to the report);

2. Endorse the agreement with Shoalhaven District Football Association that all costs associated with the acquisition, including the payment of compensation, be met by the Association; and

3. The Common Seal of the Council of the City of Shoalhaven be affixed to any documentation requiring the Seal to be affixed, otherwise the General Manager be given delegated authority to sign any documentation necessary to give effect to this resolution.

SA17.44 Acquisition of Fire Trail Easements at Jerberra Estate, Tomerong

HPERM Ref: D17/14579

Recommendation

That Council:

1. Approve the acquisition of a fire trail easement approximately 6 metres wide and variable under the Land Acquisition (Just Terms Compensation) Act 1991, in favour of the Rural Fire Service, over Lots 55, 61 & 62 DP 11629, Invermay Avenue, Jerberra Estate, Tomerong, for nil compensation (Plan attached to the report);

2. Agree to pay the effected land owners of Lots 55, 61 & 62 DP 11629 reasonable legal costs and any other reasonable ancillary costs associated with the acquisition from Job No. 85286; and

3. Authorise that the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed, otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

SA17.45 Classification of land - Lot 116 DP1226471 Dolphin Point

HPERM Ref: D17/25477

Recommendation

That Council approve the classification of the land described as Lot 116 DP 1226471 Dolphin Point as Operational land.

SA17.46 Acquisition and Extinguishment of Easement for Drainage - Woollamia - Pt Lot 1 DP650295 785 Woollamia Road

HPERM Ref: D17/30854

Recommendation

That Council:

1. Resolve to acquire a 2 metre wide Easement for Drainage and extinguish an existing Easement for Drainage over part of Lot 1 DP650295 known as 785 Woollamia Road, Woollamia as shown on Attachment 1 to the report;

2. Pay all reasonable legal and ancillary costs associated with the acquisition and be funded from Job number 74901.39954; and

3. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed, otherwise the General Manager is authorised to sign any documentation necessary to give effect to the resolution.

SA17.47 Classification of land - Sunset Strip Manyana- Sewer Pump Station - SPS

HPERM Ref: D17/41087

Recommendation

That Council resolve to classify the land described as Lot 100 DP1222243 known as Sunset Strip Manyana as Operational land subject to no submissions being received objecting to this position by the closing date of 15 March 2017.

SA17.48 Rural Fire Service - RFS - Proposed Closure of Part North Street, Berry

HPERM Ref: D17/28879

Recommendation

That Council resolve to:

1. Make an application to the Minister administering the Roads Act 1993, for the part of North Street, Berry shown by hatching on the Attachment to be closed and retained by Council as Operational land; and

2. Affix the Common Seal of the Council of the City of Shoalhaven to any documentation requiring the Seal to be affixed, otherwise the General Manager be given delegated authority to sign any documentation necessary to give effect to this resolution.

SA17.50 Proposed Retail Lease of 41 Kinghorne Street, Nowra

HPERM Ref: D17/38082

Recommendation

That Council:

1. Enter into a lease with Christian Mathew Wykniet (Trading as Pump House Pies) for two (2) years with a two (2) year option for an annual rent of $21,529 per annum plus GST with annual increases of 3%; and

2. Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

SA17.56 Acquisition of Easement for Water Supply - 2 Wandean Road Wandandian

HPERM Ref: D17/23306

Recommendation

That:

1. Council resolve to compulsorily acquire an Easement for Water Supply variable width over Lot 5 DP1027962 at 2 Wandean Road Wandandian, shown by broken line on attached copy of DP269010.

2. Council pay compensation as determined by the Valuer-General in accordance with the Land Acquisition (Just Terms Compensation) Act 1991 and ancillary costs for the acquisition from Council’s Water Fund.

3. The necessary application be made to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993.

4. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

SA17.57 Acquisition of Crown land and easement over Crown land at Ulladulla

HPERM Ref: D17/16594

Recommendation

That the previous approval MIN 16.497 be varied and Council resolve to:

1. Compulsorily acquire from the Crown:

a. Lot 1 DP1109186, being part of Lot 7304 DP1166765, at Kings Point Drive Ulladulla, shown on the copy of DP1109186 marked Attachment ‘A’ to the report.

b. A Sewerage Easement 10 wide and variable over Lot 7304 and Lot 7305 DP1166765 and Lot 5 DP256334 at Kings Point Drive Ulladulla, the copies of DP1109186 marked Attachments ‘A’ & ‘B’ to the report.

2. Pay compensation and costs associated with the acquisition in accordance with the provisions of the Land Acquisition (Just Terms Compensation) Act 1991, from Shoalhaven Water’s Sewer fund.

3. The necessary application be made to the Minister for Local Government and the Governor for the acquisition under the Local Government Act 1993.

4. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

5. The land to be acquired to be classified as ‘Operational’ in accordance with Section 31(2) of the Local Government Act, 1993.

SA17.58 Grant of easement & restriction over Council land at Nowra

HPERM Ref: D17/36398

Recommendation

That Council resolve to:

1 Grant an Easement for Padmount Substation 3.35 wide and a Restriction on the use of land in favour of Endeavour Energy, over Council land Lot 1 DP531142 at St Anns Street Nowra. The Easement and Restriction are deliniated (A) and (B) respectively on the plan marked Annexure ‘B’ to the report.

2 Costs associated with the transaction are to be met from Council’s Sewer Fund. The Easement and Restriction are to be granted at $nil consideration.

3 The Common Seal of the Council of the City of Shoalhaven to be fixed to any document required to be sealed.

SA17.59 Future of Human Waste Removal Services

HPERM Ref: D17/27138

Recommendation

That Council:

1 Seek tenders for human waste removal services

2 Apply full cost recovery to all fees and charges relating to human waste removal services commencing 1 July 2018.

Ordinary Meeting – Tuesday 28 February 2017

Page 28

CL17.41 Report of the Shoalhaven Traffic Committee - 14 February 2017

HPERM Ref: D17/50594

Attachments: 1. TRAF 2017-01 (under separate cover) ⇨

2. TRAF 2017-02 (under separate cover) ⇨

3. TRAF 2017-03 (under separate cover) ⇨

4. TRAF 2017-04 (under separate cover) ⇨

5. TRAF 2017-05 (under separate cover) ⇨

6. TRAF 2017-06 (under separate cover) ⇨

7. TRAF 2017-07 (under separate cover) ⇨

8. TRAF 2017-08 (under separate cover) ⇨

9. TRAF 2017-09 (under separate cover) ⇨

The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993.

The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50). A condition of this delegation is that Council must take into account the Traffic Committee recommendations.

IMPORTANT NOTE:

Council cannot amend a Traffic Committee recommendation. The Council can only:

1. Adopt the Traffic Committee recommendation;

2. Not Adopt the Traffic Committee recommendation; or

3. Request the Traffic Committee reconsider the issue.

Other issues can be raised Additional Business at the Ordinary Meeting.

The full guide to the delegation to Council’s for the regulation of traffic can be viewed at: RMS Website

TC17.1 Bus Zone - River Road, Sussex Inlet (PN 896)

HPERM Ref: D17/41018

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for amendments to the existing bus zone and 1/4P (15 minute) parking zone located on the western side of River Road, north of Jacobs Drive, Sussex Inlet, as detailed in plan TRAF 2017/01 to the following operation:

BUS ZONE 1/4P (15minute)

7:00am-9.30am 9.30am-1.30pm

1.30pm-2.30pm 2.30pm-6:00pm

Mon-Fri Mon-Fri

7:30am-9:00am 9am-11:00am

Sat Sat

TC17.2 No Stopping Zone - Red Point Road, Bendalong (PN 3343)

HPERM Ref: D17/41135

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following No Stopping zones as detailed in the attached plan TRAF 2017/02:

1. a 20m No Stopping zone ‘emergency vehicles excepted at the tourist park access gate at the headland cul-de-sac

2. a 50m (approx.) No Stopping zone on the eastern and western sides of the narrow access way north of the boat harbour beach boat ramp that leads to the headland cul-de-sac

TC17.3 Regulatory Signage and Line Marking - Flinders Road, South Nowra (PN 3353)

HPERM Ref: D17/41158

Recommendation

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed regulatory signage and line marking on Flinders Road, South Nowra as detailed in the attached plan TRAF 2017/03.

TC17.4 No Stopping Zone - Farrelly Place, Bomaderry (PN 3356)

HPERM Ref: D17/41184

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for the extension of the existing No Stopping zone on the eastern side of Farrelly Place, Bomaderry by 15m to the north as detailed in the attached plan TRAF 2017/04.

TC17.5 Edge Line Marking - Bridge Road, Nowra (PN 3357)

HPERM Ref: D17/41195

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for the installation of 130m edge (E1) line marking on the western side of Bridge Road, Nowra from its intersection with North Street to Lamonds Lane as detailed in the attached plan TRAF 2017/05.

TC17.6 Regulatory Signage and Line Marking - Turpentine Road, Jerrawangala (PN 3358)

HPERM Ref: D17/41223

Recommendation

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed line marking on Turpentine Road, Jerrawangala as detailed in the attached plan TRAF 2017/06.

TC17.7 Proposed Roundabout - St Vincent Street and Church Street, Ulladulla (PN 3359)

HPERM Ref: D17/41240

Recommendation

That the General Manager (Director Assets and Works) be advised that the Shoalhaven Traffic Committee has no objection to the roundabout and associated line marking and signage at the intersection of St Vincent Street and Church Street, Ulladulla as detailed in the attached plan TRAF 201/07.

TC17.8 Line Marking Amendments - Cow Creek Bridge, Sussex Inlet Road, Sussex Inlet (PN 3360)

HPERM Ref: D17/41259

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for the installation of 230m (approx.) double barrier (BB) centre line marking and 170m (approx.) BS centre line marking along Sussex Inlet Road ensuring a 10m break at its intersection with Old Berrara Road, as detailed in the attached plan TRAF 2017/08.

TC17.9 Centre Line Marking - Burrill Street South, Ulladulla (PN 3361)

HPERM Ref: D17/41265

Recommendation

That the General Manager (Director Assets and Works) be requested to arrange for the installation of the following delineation measures as detailed in the attached plan TRAF 2017/09:

1. 30m of double barrier centre line marking and RRPMs on all approaches to the intersection of Burrill Street (south) and South Street, Ulladulla

2. 30m of double barrier centre line marking and RRPMs at the intersection of Burrill Street (south) and Wason Street, Ulladulla

3. 90m of double barrier centre line marking and RRPMs from the intersection of Deering Street to the intersection of Burrill Street (south) and Owens Street, Ulladulla

Ordinary Meeting – Tuesday 28 February 2017

Page 31

CL17.42 Council's Industrial Land Development

HPERM Ref: D17/18252

Group: General Manager's Group

Section: Economic Development

Attachments: 1. Minimum Land Price Schedule as at February 2017 (Confidential - under separate cover)

Purpose / Summary

This report provides an update for Council on the status of industrial land development within the City and revises prices.

Recommendation

That

1. Council set the minimum prices for industrial sites at Yerriyong (AATP), Huskisson and South Nowra industrial estates as set out in the Confidential Attachment to the report;

2. The General Manager be authorised to negotiate sales and sign the Contracts for Sale of the industrial land at South Nowra, Huskisson and Yerriyong based on the adopted minimum prices listing; and

3. The Transfers to complete Contracts for Sale for Council’s industrial estate sites in accordance with this resolution be executed under the Seal of Council.

Options

1. The recommendation be accepted as written.

2. The Committee made other recommendations.

Background

Shoalhaven City Council has been involved in industrial (employment) land development within the City for over thirty-five years. To date, these developments have been in the northern parts of the City at Bomaderry, North Nowra, South Nowra, Huskisson and Yerriyong (Albatross) and over 200 lots have been subdivided, sold and developed to accommodate the needs of local business and industry. Some 3000 jobs have resulted from these developments and Council’s pro-active market intervention has provided diversification of the Shoalhaven economy.

In other areas of the Shoalhaven, such as Shoalhaven Heads, Basin View, Sussex Inlet and South Ulladulla, the majority of industrial land has been in the ownership of, and in some cases has already been developed by the Crown (NSW State Government). Undeveloped industrially zoned land is still largely owned by the Crown or Aboriginal Land Councils, with the Crown having been an active developer in the 1980s and early 1990s, but has now withdrawn from this market. The Crown continues to hold large undeveloped parcels of industrial zoned land throughout New South Wales.

Council’s interests in industrial / employment land are administered internally by the Economic Development Office (EDO), in the form of three industrial estates where land sales are currently available:

• Flinders Industrial Estate – South Nowra;

• Albatross Aviation Technology Park – Yerriyong; and

• Woollamia Estate – Huskisson.

As part of Council’s strategies to ensure that an ongoing supply of industrial land is available to the market, opportunities for the development of a new estate at Ulladulla and an extension of the Flinders Industrial Estate are being investigated.

Industrial Lands Business Plan

The Shoalhaven Industrial Lands Business Plan (originally developed in 2010) has been revised in January 2017 to guide activities to develop, sell and manage the industrial land portfolio, including the following vision and mission statements:

• Industrial Lands Vision – to provide adequate industrial lands to facilitate the ordered growth of industrial development within the City; and

• Industrial Lands Mission – to combine the delivery of industrial land with other areas of economic development to encourage and grow investment, jobs and business opportunities within the Shoalhaven.

The Business Plan also sets out objectives to drive the direction of Council’s industrial lands business operations to ensure that the longer term CSP objectives are met. The Business Plan objectives for the industrial lands business are:

• Objective 1 – to deliver acceptable employment and financial returns to Council;

• Objective 2 – to ensure an adequate supply of industrial land at an appropriate cost to the market;

• Objective 3 – to work closely with new customers and existing land owners to facilitate value adding activities and development that encourages further investment; and

• Objective 4 – to encourage sustainable development within Council’s industrial estates.

Business Trends

Business trends provide an indication of the existing business performance and other trends on which to establish realistic and implementable future measures and targets. The following information is a brief overview of sales, revenue and expenditure, as well as macro-economic trends and other external trends that impact on the industrial land market.

Macro-Economic and Other Trends

Macro-Economic trends, such as general business conditions, have a significant impact on industrial land sales at the local level. These trends are influenced by the local, national and international economic conditions (such as aftermath of the Global Financial Crisis, foreign exchange rates, business confidence).

National and state level impacts on the industrial business market are also evident, for example in the lead up to State and Federal elections in 2010, 2011, 2013, March 2015 and Feb 2016. Business confidence has generally been quite flat since the GFC but recent indicators and interest in employment land would indicate that growth is occurring and is being planned.

The activities around the Defence support sector and other government support services have provided the main relief in what can only be described as a “depressed” economic situation.

Revenue Trends

Revenue from the industrial lands portfolio comprises of two primary sources, ongoing rental of one developed site owned by Council and land sales.

In the earlier part of the last five years, revenue was significantly low as a result of the global financial crisis. Since 2013/4 property sales have improved as has grant income from the NSW government. These revenue streams are detailed in table below.

Revenue Type	2011/12	2012 / 13	2013 / 14	2014 /15	2015/16
Rental – Norfolk Ave (net)	$10,227	$34,091	0	Sold	Sold
Rental – Sexton St (net)	$50,648	$51,598	$51,914	$54,600	$57,582
Other (Govt Grants)	Nil	$13,636	Nil	$1,306,000	$4,301
Land Sales	($22,455)	$161,749	$1,785,014	$419,500	$1,997,500
TOTAL	$38,421	$261,074	$1,836,928	$1,780,200	$2,059,383

Over the next five years (2016/2017 to 2020/2021), revenue is expected to be between $1.5 and $2.5 million, comprising primarily of land sales, with around $60,000 in rental returns.

Expenditure Trends

Expenditure for the industrial lands business can be categorised into four main areas:

• Loan repayments (both internal and external);

• Land purchase;

• Land development; and

• Ongoing costs for improved sites.

Over the next five years expenditure is expected to be relatively high, as new stages of existing estates take shape, land purchases occur and development costs of new estates occur. It is proposed that if possible all expenditure will come from the ILDR and future income without the need to take out any new loans. All previous loans expired in 2013/14.

Land development will peak in the 2019/2020 financial year when development of the Ulladulla site is expected. Land development costs will otherwise be in the range of $1.5 to $4.0 million per financial year.

A breakdown of expenses of the industrial lands business over the last five years is provided below.

Expense Type	2011/12	2012 /13	2013 /14	2014 /15	2015/16
Loan Repayments	$428,263	$258,789	Nil	Nil	Nil
Maintenance	$55,877	$7,813	$26,240	$13,000	$125,036
Land Development	$48,867	$33,091	$397,528	$2,450,890	$71,593
TOTAL	$533,007	$299,693	$211,263	$2,463,890	$196,629

In order to “ring fence” business impacts of the industrial land portfolio activities, which is mainly capital revenue and expenditure, the Industrial Land Development Reserve was established into which the proceeds from industrial land sales (cash basis) are transferred and held for the purposes of reinvestment into the employment lands sector. The Reserve is used to fund future infrastructure implementation and upgrade, as well as being available for the purchase of new land parcels when such opportunities arise.

Into the future, the Industrial Land Development Reserve is forecast to remain in credit, with a surplus to facilitate significant development and infrastructure opportunities to be realised in short timeframes. If borrowings are required, they would only be pursued in a prudent manner, and funded through portfolio revenue.

Industrial Land Projects

Council’s stronghold on the industrial lands sector within the Shoalhaven provides a unique ability to service clients and to lead and underpin economic development and employment growth. Within all sales contracts, Council includes a buyback provision to enable the buyback of land should development not progress. This control ensures that land speculation and land banking does not occur, and that land sales will result in the short-term development of the site and creation of employment.

A constant threat to the viability of any industrial land development is the encroachment of perceived “higher-value” land uses such as commercial and residential development. Under the Employment Lands Guidelines for the Illawarra, the rezoning of industrial land should be undertaken with close consideration of the need to protect regionally significant employment lands. In doing so, it is recommended that any proposed rezoning identify alternative locations and opportunities for employment generating development. In turn, these proposals are increasingly being directed to the EDO for consideration and assessment.

Below is a summary of the current and proposed industrial land projects being pursued by Council.

Flinders Industrial Estate – South Nowra

First established in 1978, this development in South Nowra has several large factory premises with a number of international companies operating from the estate. A wide variety of products are produced and sold or exported from the Shoalhaven to markets interstate and overseas.

The estate is serviced by many local hauliers operating to Sydney, Port Botany and Port Kembla, as well as other centres throughout NSW and Australia. The estate has been developed in stages to assist in achieving a consistent and steady flow and availability of industrial land on the market. The first stages were developed in 1978, and the most recent Stage (Stage 9) was released in 2007 yielding 18 additional lots having a size range of 3000sqm to 6344sqm. The previous stage was released in 2005 yielding 12 lots. A summary of the available land at the estate is provided in the table below.

Stage	Lots Released	Lots Sold	Lots For Sale
9 (2007)	18	5	13
8b (2005)	12	11	1
8a (2004)	16	14 (+1 leased)	1
Previous Stages			5
TOTAL			19

The above available land has an expected sales value of more than $7.5m. In addition to the above there is approximately 21 hectares of industrial land still to be developed which should enable an on-going supply of the Flinders Estate for at least 8-10 years.

Indicative land size and price is provided in the following table:

Size in m²	Approx Dimensions	Price (ex GST)
3,000	40m x 75m	$287,500
3,811	50m x 75m	$365,000
6,267	85m x 80m	$487,500
9,243	62m x 147m	$824,000
13,000	80m x 161m	$950,000

With the upswing in the economy it is anticipated that works on Stage 10 will commence later in 2017 and flow through into 2018.

Albatross Aviation Technology Park – Yerriyong

The Albatross Aviation Technology Park (AATP) was first developed in the mid 1990s to accommodate the Seasprite Helicopter Program, then being implemented by the Royal Australian Navy on the adjoining HMAS Albatross Naval Air Base. AATP immediately adjoins the Base, with direct airfield access via a security controlled gate and taxi-way system developed within the Park. A summary of the available land at the estate is provided in the table below:

Stage	Lots Released	Lots Sold	Lots for sale
1 (1998)	5	5	0
2 (2005)	9	9	0
3 (2010)	5	3	2
TOTAL	19	17	2

The above available land has an expected sales value of more than $1.0m. In addition to the above there is approximately 20 hectares still to be developed. Several more major Defence support providers are expected to be situated at HMAS Albatross in coming years, resulting in potential take-up of several hectares of existing and future lots. Defence policy to accommodate contractors off-base is expected to greatly assist in achieving future sales.

Recent expansion of the Estate has required extension of the existing taxiway at a cost of approximately $1m. Indicative land size and price, with and without access to the taxiway, is provided below:

Size in m²	Approx Dimension	Price (ex GST)
	With access to taxiway
4,683	60m x 65m	$500,000
6,476	70m x 92m	$675,000

Capital expenditure for AATP over the next five years is anticipated to be around $2.6m.

Woollamia Estate – Huskisson

The Woollamia Estate was first developed by the Crown in the mid to late 1970s with Council purchasing the Crown’s remaining interest in the mid 1990s. Stage 3 of this estate has been undertaken in two releases in 1995 and 2005 respectively. A summary of the available land at the estate is provided in the table below.

Stage	Lots Released	Lots Sold	Lots for sale
3A (1995)	14	14	0
3B (2005)	13	10	3
TOTAL			3

The above available land has an expected sales value of around $0.8m with 2 of these lots currently proceeding to settlement. In addition to the above there is approximately 5 hectares still to be developed. Indicative land sizes and prices are:

Size in m²	Approx Dimension	Price (ex GST)
1,900	42m x 42m	Selling @ $236,500
3,400	30m x 55m	$299,000
3,810	40m x 90m	Selling @ $335,000

Capital expenditure of around $2m is expected to be required to bring Stage 6 onto the market in the next two years.

Future Industrial Estates

An industrial estate expansion project is currently being investigated at Ulladulla.

Ulladulla Estate Extension – South Ulladulla

At Ulladulla the Crown has two areas of industrially zoned land, one off Kings Point Road (Land Claim granted) and the other around Camden Street.

The Kings Point Road industrial zone was first developed by the Crown in the late 1970s and early 1980s, producing forty lots over a total of 13.6 hectares. While no lots remain vacant and several lots still have potential for further development, in reality the supply of this estate is now almost exhausted. Adjoining this is a second area of industrially zoned land owned by the Crown, a total of 19 hectares, which remains underdeveloped. It is estimated that up to 33 lots could be developed over four stages on the site, with a total sales value of around $9.4m over the lot sales period. Development costs are estimated as being $6.15m. It is understood that this land is to be granted to the Ulladulla Local Aboriginal Land Council.

The zoning map and proposed subdivision are shown above.

Council commenced purchase negotiations with Crown Lands in 2005 and proceeded to prepare a subdivision application. Crown Lands notified of an Aboriginal Land Claim having been received in 2010, at which time Council then suspended the project.

Former Sewage Treatment Plant at Ulladulla

Also at Ulladulla, Council has an industrially zoned holding in Camden St previously used as the Sewage Treatment Plant. This land has been reserved for a number of years after a request by the community to retain the facility to be developed as the “Ulladulla Future Park”. This development was to utilise the structures within the site as aquaculture ponds however this proposal was ill-timed during and post the Global Financial Crisis during which a proponent could not be found.

There is potential to develop the site to yield approximately 8 lots ranging in area from 2,500m² to 3,500m². Preliminary investigative work was undertaken by the Economic Development Office in 2000 to develop the area but was curtailed when the Crown set aside adjoining areas for the development of the Dunn-Lewis centre. It is now considered timely as the economic conditions have changed to revisit this proposal and address the established shortage of industrially zoned land in Ulladulla.

Included in any assessment would be the remediation of the site from asbestos and other contaminated materials. Assistance from government will be sought to undertake this task by way of a grant.

This land parcel was subject to a recent Councillor Briefing and options to use this land for future sporting needs was also canvassed. At some point Council will need to determine its long term strategic use for this site.

Community Engagement

Benefits to the community of industrial land development are far reaching and include diversifying the Shoalhaven economy, increasing employment opportunities and providing the mechanism for the towns and villages of the Shoalhaven to grow. The availability of employment lands is essential for the anticipated population growth of the Shoalhaven, because job opportunities enable people to make lifestyle and economic relocation decisions. Community engagement is essential throughout the development process to ensure the community embraces these new opportunities.

Any relevant community engagement will be sought regarding new industrial land developments as and when those developments proceed

Financial Implications

The proactive development of industrial land provides many financial benefits to the Shoalhaven community and economy, through direct business and employment growth opportunities. While Council derives revenues through rental and sales of land, financial gain is not the main objective, as keeping these employment lands relatively affordable and development costs are offset by land sales.

It is timely that the formal authorisation of the General Manager to undertake contractual arrangements in relation to the industrial land portfolio and the “minimum price schedule” be re-affirmed by Council.

Ordinary Meeting – Tuesday 28 February 2017

Page 42

CL17.44 New Playground Installation - Ray Abood Oval - Cambewarra Village

HPERM Ref: D17/29517

Group: Corporate & Community Services Group

Section: Recreation Community & Culture

Attachments: 1. Letter from Cambewarra Residents & Ratepayers Association ⇩

Purpose / Summary

To request consideration of a $35,000 allocation in Council’s 2017/18 budget to supply and install a new playground at Ray Abood Oval, Cambewarra Village.

The request relates to a successful grant application that the Cambewarra Resident and Ratepayers Association (CR&RA) have secured for $45,000 under the NSW Government’s Community Building Partnerships Program which covers part of the project costs. The CR&RA has made representations to Council to provide the balance of funds to deliver this project – see Attachment 1.

Recommendation

That

1. Council consider an allocation of $35,000 in its 2017/18 budget to supply and install a new playground at Ray Abood Oval, Cambewarra Village in conjunction with the grant received by the Cambewarra Residents and Ratepayers Association of $45,000.

2. Council remove the existing play equipment from Rouse Avenue Reserve, Cambewarra Village which becomes surplus to user needs when the Ray Abood Oval playground is completed and where possible reuse the playground equipment in another park.

3. Council in the future commence consultation with the Cambewarra Village community to investigate rationalise options for the Rouse Avenue Reserve which becomes surplus to user needs when the Ray Abood Oval playground is completed.

4. Council advise the Cambewarra Resident and Ratepayers Association of the above resolution.

Options

Implications: Action of this option requires Council to provide a dedicated budget.

2. Council leave the existing play equipment in Rouse Avenue Reserve until the end of its useful life period is reached

Implications: This may set a future expectation to the community that the playground is needed and may be replaced and not removed.

3. Council continue to retain and maintain the Rouse Avenue Reserve which becomes surplus to user needs when the Ray Abood Oval playground is completed.

Implications: This will result in additional maintenance costs and an oversupply of play equipment and open space in Cambewarra Village.

4. Council not provide funding and recommend a playground to the value of the grant ($45,000) be constructed at Ray Abood Oval, Cambewarra Village.

Implications: This option does not meet the request of the CR&RA and if installed with minimal equipment (due to small budget) may not attract wide community use.

Background

Playground request

Following a Councillor request in mid 2016, quotes were sought by Council staff to supply and install new senior/junior playground at 2 sites in Cambewarra Village. These sites were Howell Faulks Park and Ray Abood Oval and the quotes received totalled $80,000 per site.

Quotes were supplied to the CR&RA, who are the driving force behind the playground request. Through this process the CR&RA were advised that these playground sites were not a priority for Council to resource as the equipment had not reached its expected end of life use when compared against other playgrounds in the City that have the potential to fail. The CR&RA advised Council that they wound pursue grant funding to provide these playgrounds

The CR&RA have since been successful in applying for Community Building Partnerships Program funding of $45,000 to part fund supply and installation of a playground in Ray Abood Reserve. Upon receiving this grant, the CR&RA has requested that Council provide the remaining funds of $35,000 to provide this playground. The offer of grant funding to the CR&RA requires a Funding Deed to be completed by 30 April 2017.

Current Cambewarra Village Playground Sites Analysis

Current playground sites in Cambewarra Village are:

I. Howell Faulks Park

II. Rouse Avenue Reserve

Playground analysis indicates that these 2 sites are sufficient to meet user needs however the Rouse Avenue Reserve receives limited use due to the small size of the reserve and playground. The playground is located on a small land parcel which has similar dimensions to the surrounding residential properties and has a small buffer to adjacent properties. A larger playground and surrounding land would have the ability to attracted greater usage however an additional playground would be surplus to user needs.

Ray Abood Oval (which has no playground) is located in close proximity to Rouse Avenue Reserve and has the ability to provide a larger playground for the surrounding community and has supporting amenities and car parking facilities.

Playground Supply Analysis

In 2014 Council undertook an extensive review of play equipment in parks and reserves across the City with the aim of improving playability and opportunities for users, while reducing replacement costs and increasing the useful life expectancy of each item. Hence the outcome was to achieve a more cost effective and sustainable management approach for playgrounds.

The review highlighted that of the 133 playgrounds, many were low use, isolated pieces that offered very limited playability and developmental opportunities to the user of the equipment. In addition to continue to provide the current numbers of play equipment, additional funding would be required to maintain and replace the equipment.

A Council Briefing in December 2014 outlined the findings of this review and the cost saving measures of upgrading many regional & district playgrounds and the reduction of the low use, limited playability and developmental opportunity of play equipment in some parks.

Council’s Playground Replacement Program

In accordance with Council’s Playground Replacement Program, Howell Faulks Park is currently listed as the 41^st playground for replacement and Rouse Avenue Reserve is identified for removal at the end of its serviceable life and no replacement. The Rouse Avenue Reserve playground, as identified above, receives limited use and is not a cost efficient use of Council resources.

Priority playgrounds for Council to resource replacement as the equipment has the potential to fail in the near future are:

Pacific City Park, Bayswood (funded this financial year)

Titania Park, Greenwell Point

Wool Lane Sportsfield , Sanctuary Point

Blackett Park Reserve, St Georges Basin

Green Street Reserve, Ulladulla

Sullivan Street Reserve, Worrigee

Draft Community Infrastructure Strategic Plan

The draft Community Infrastructure Strategic Plan (which Council is currently considering) identifies that the Howell Faulks Park play equipment in Cambewarra Village be upgraded to a district playground standard at its next replacement which is estimated to be needed in 2024/25. In addition, the Rouse Avenue Reserve play equipment is identified to be removed at the end of its useful life which is estimated to occur in 2018/19. In addition, the Rouse Avenue Reserve is identified for rationalisation investigation as it is surplus to user needs.

Community Engagement

CR&RA are the representative community body for Cambewarra Village and have discussed this playground proposal with the local community.

Financial Implications

To support the community in the delivery of this project it is required that Council consider an allocation of $35,000 in its 2017/18 budget to add to the grant funding obtained by the CR&RA to enable the supply and installation of a new playground at Ray Abood Oval, Cambewarra Village.

Without the funding to compliment the grant funding obtained by the CR&RA this project cannot proceed or alternatively could be undertaken in stages (not recommended).

Council can reduce its future playground maintenance costs by removing the existing play equipment from Rouse Avenue Reserve, Cambewarra Village which becomes surplus to user needs when the Ray Abood Oval playground is completed.Council in the future could improve its financial commitment for open space maintenance in Cambewarra Village by commencing a consultation process with the local community to rationalise the Rouse Avenue Reserve, which becomes surplus to user needs when the Ray Abood Oval playground is completed, and identify alternate possible uses for the reserve.

Ordinary Meeting – Tuesday 28 February 2017

Page 48

CL17.45 Corporate Business Systems & Services – Budget Funding Request

HPERM Ref: D17/51677

Group: Corporate & Community Services Group

Section: Corporate Business Improvement

Purpose / Summary

This report outlines a request for additional funding to support the purchase & implementation of a Corporate Business System and Services Solution (CBSS) to allow Council to provide it’s approved IT strategic direction.

Recommendation

That Council allocated funding for the Corporate Business System and Services Solution to the amount of $1,960,257 from the following areas:-

1. Strategic projects Reserve $1,460,257

2. Fleet Reserve $500,000

Options

1. Adopt the recommendation as printed

Implications: This will allow the required significant Corporate Business System and Services Solution upgrades to proceed without further delay. Funds are available in the reserves indicated.

2. Adopt the recommendation as printed but source the funds through loans

Implications: This will allow the required significant Corporate Business System and Services Solution upgrades to proceed without further delay. Funds could be sourced though taking out borrowings for the amount required. This is not recommend at Council does have the funds available in the reserves indicated in the report.

Background

In March 2013, Council entered into a contract with Civica Pty Ltd to supply & implement a single vendor software solution named Project CASSI. However, after a period of approx 3 years and working closely with Civica on Friday, 22nd July 2016, Council officially terminated its contract with Civica.

The Project team had kept the Senior Executive team, Senior Managers and Council’s Lawyers (Maddocks) fully informed of progress throughout the delays & User Acceptance Testing (UAT) and an update report was provided to councils’ Risk & Audit committee each meeting. After careful consideration, it was agreed that Council could no longer continue the implementation with Civica.

It is important to note that the details of the contract termination are classified as “Commercial in Confidence” because of the contract terms.

Since the termination of the contract, staff have reviewed the current offerings in the local government software market and have found that there are only two other vendors that are able to provide a solution as outlined in the original tender assessment report and that would meet the requirements as updated. The future strategic direction for Councils corporate software replacement should cover:-

· A Single Vendor approach as this is expected to provide a better financial outcome for Council, when all options are compared on a whole-of-life annual cost basis,

· A Single Vendor Integrated approach should provide efficiency and productivity improvements, which can be attributed to a financial value,

· A Single Vendor approach is expected to provide significant non-financial benefits.

· A corporate business solution is paramount for Council to move forward and will provide a suite of process improvements from the standardisation of data providing a single source of truth and single entry of data.

Process Overview

As part of the next steps, in early December, key Stakeholders received high level demonstrations from both Infor & Technology One. Each vendor was requested to provide an overview of their product, improvements in their products since the previous tender and demonstrate end to end processes covering modules selected by stakeholders.

Following the completion of the demonstrations, a meeting was held on 21 December between the ICT Project Control Group and Section Managers to discuss and provide feedback on the demonstrations. It was determined that either of the vendors would be able to provide the requirements outlined within Councils IT strategic plan.

Following this decision, the ICT Project Control Group, sought advice from Maddocks regarding the next steps and it was confirmed that Council could issue a restricted tender to these vendors for the provision of a Corporate Business System & Services. Both vendors are deemed specialists in the local government industry.

The team have agreed the scope of modules to be delivered and have developed a high level plan which will allow them to review, evaluate and progress towards engaging with the selected vendor.

High level Plan

· Scope of Project determined and Approved by ICT Project Control Group & Section Managers – December 2016

· Confirm Module Owners and SME’s (Subject Matter Experts) per Module

· Project Team, Module Owners & SME’s to review functional requirements per Module

· Collation of all tender documentation

· Issue restricted tender

· Evaluation process & ranking of respondents

· Contract negotiation

· Engagement of successful vendor & confirmation of project implementation plan

· Implementation phase

Project Scope

The Scope of this project has been updated since the original details provided for Project CASSI in the approved report D10/22454 and now includes the following modules:-

· LIS (Land & Information Systems)

§ Certificates

§ Compliance, Approvals & Permits

§ Developer Contributions

§ Enforcement

§ E-planning

§ Property Management

§ Property

§ Development Applications

§ Bin Management

§ Rates

§ Accounts Receivable

§ Debt Recovery

§ Receipting

§ Water Billing

§ NAR (Name & Address Register)

· HR/Payroll

§ Payroll

§ Human Resources

§ Training

§ WHS

· Finance

§ General & Project Cost Ledger

§ Budgeting & Forecasting

§ Procurement

§ Accounts Payable

§ Inventory

§ Asset Accounting

§ Treasury & Banking

· CRM (Customer Relationship Management)

· BPR (Business Planning & Reporting)

· Assets

§ Assets Register

§ Works & Maintenance Management

§ Fleet Management

§ Contract & Project Management

§ Strategic Asset Management

Council is also seeking e-business & mobility functionality to ensure council is able to offer easy access to its customers and staff, in an efficient & reliable manner. Our aim is to achieve process efficiencies and support continuous improvement.

As part of the implementation plan, the Project Manager & ICT Project Control Group will update & confirm the Project, Resourcing, Risk and Change Management Plans. Additional information will be gathered from the Lessons Learned workshops that were held at the end of Project CASSI. All risks will be reviewed and updated to take into consideration the lessons learnt and today’s context. Regular status reporting to the ICT Project Control Group and the Risk and Audit Committee will remain in place.

One theme that became apparent during the Lessons Learned workshops, was around additional resources being required for the next implementation. During the CASSI project a small number of staff were seconded across into the core Project Team, however there were a number of staff trying to carry out their normal role along with fitting in project work. This meant that there were issues in covering all work requirements. The project budget will need to allow for this additional staff take up.

Vendor Estimated Costs

Core systems replacement are a big, single project undertaking, with major costs at a single point in time.

From the quotes received from vendors previously, as well as estimated costs that are available through the industry, we believe the range of vendors costs required will be between $3.2 to 4.0 million. This covers the cost of the software, licences and vendor implementation costs.

Council Implementation Estimated Costs

In addition to the direct vendor costs Council will need to provide for costs to be incurred by Council throughout the implementation phase. These additional costs include but would not be limited to:

· Project Management

· Business Analysts

· Consultancy costs 2/3 days per week for 2 years

· Final tender preparation and execution

· Internal staff costs to replace key staff (SME’s) assigned to the project

· Contingency for contract work with or by Vendors over 2 years

· Other software and licenses that maybe required eg graphing/charting tools, Business Intelligence Software

· Additional hardware/software to support mobile computing and/or remote data capture. This will depend heavily on the types of solutions offered and the equipment on which they can be supported

· Legal

· Contingency

Financial Implications

· Estimated Costs including Vendor and Council costs (including salaries, Legal, consultants etc..) Total *	$5,700,000
Current Budget allocation from previous project	$1,239,743
Existing Budget amounts (2 Years) including Contribution from Shoalhaven Water Group	$2,500,000
Additional Budget required	$1,960,257

* Vendor costs have not been separated due to Council going to tender and not wanting to compromise Councils negotiation position.

Sources of funding for this project would be made up of:-

$1,460,257 from the Strategic Projects Reserve,

$500,000 from the Fleet Reserve,

$3,739,743 included in the existing operational budget 2017/18 and 2018/19

Ordinary Meeting – Tuesday 28 February 2017

Page 52

CL17.46 2017 National General Assembly of Local Government

HPERM Ref: D17/55551

Group: Corporate & Community Services Group

Section: Human Resources, Governance & Customer Service

Attachments: 1. Call for Motions & Discussion Paper ⇩

Purpose / Summary

To advise and consider Councillor attendance at the Australian Local Government Association - 2017 National General Assembly scheduled for 18 to 21 June 2017 in the National Convention Centre Canberra, ACT.

Recommendation

That Council

1. Notes the details of the Australian Local Government Association - 2017 National General Assembly scheduled for 18 to 21 June 2017 in the National Convention Centre Canberra, ACT.

2. Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3. Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4. That Councillor (One Councillor) be determined as the Council’s voting delegate for the conference and Councillor (One Councillor) as alternate delegate.

5. Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

6. Call for a Councillor Briefing to be convened to consider Notices of Motion to be submitted by Shoalhaven City Council for the National General Assembly

Options

1. As per the recommendation.

Implications: This is a continuation of arrangements in place over the past years.

2. That Council approve attendance as recommended and specify Notices of Motion to be presented for consideration at the Australian Local Government Association National General Assembly.

Implications: This would allow Councillor Attendance as per previous arrangements, however Motions would be outlined in the resolution of the Council in relation to this matter and a Councillor Breifing on this topic would not be held.

3. That Council not approve Councillor attendance at the Conference as Council Business.

Implications: Councillors in attendance will not be covered by Councils Policy for Council Member - Payment of Expenses and Provision of Facilities

Background

The National General Assembly of the Australian Local Government Association is considered an opportunity for key local government representatives to debate issues of national significance, hear from political and academics speakers as well as to develop policy and fiscal strategy for the coming year.

The conference brochure has not yet been produced and will be forwarded to Councillors once received.

The theme for the 2017 National General Assembly is ‘Building Tommorow’s Communities.’

Costs associated with the conference are estimated as follows:

· Registration – $929.00 (earlybird – closes 5 May 2017), $1029.00 (Standard - 5 May to 2 June 2017 ), $1250.00 (after 2 June) - $260.00 accompanying partners

· Official functions, optional : Welcome Reception – Covered in registration

· Buffet Dinner - $100.00, NGA Dinner - $130.00

· Travel, accommodation and out of pocket expenses : not yet determined.

There is opportunity for Councils to present motions for consideration of the Assembly. Motions must comply with the following principles:

· Fall under the National General Assembly theme

· Be relevant to the work of Local Government nationally and

· Complement or build on the policy and objectives of state and territory associations.

· Propose a clear action and outcome

· Not be advanced on behalf of external third parties.

Motions which are ratified by resolution of the Council are to be submitted to the ALGA no later than 21 April 2017.

Information regarding the conference including the discussion paper to assist with possible motions have been attached for information.

A briefing forum where motions from Council can be formulated is being arranged. Alternatively Option 2 provides for Council to provide Motions for consideration at this meeting.

Each council is entitled to one voting delegate in the debating session. Council will need to determine who their voting delegate will be by resolution. Provision is made in the recommendation for the inclusion of the name of the Councillor appointed by Council.

Policy Implications

The Council Members – Payment of Expenses and Provision of Facilities Policy limits attendance at conferences to three per annum per councillor exclusive of any conference arranged by either the State or National Local Government Associations. This conference does not count as one of the “three”.

Financial Implications:

Funds are available for Councillors to attend this conference.

Ordinary Meeting – Tuesday 28 February 2017

Page 67

CL17.49 Tender Process - Bolong to Gerroa Road Intersection with Coolangatta Road Upgrade

HPERM Ref: D17/47069

Group: Assets & Works Group

Section: Project Delivery & Contract

Purpose / Summary

To inform Council of the tender process for Bolong/Gerroa Road Intersection & Coolangatta Road Upgrade.

In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report.

This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.

Recommendation

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

Options

1. Council accept the recommendation as presented.

Implications: A separate report will consider commercial information and the award of a contract

2. Council amend the recommendation.

Implications: This may delay the award of a contract for these important road safety improvements

Details

Council called Tenders for the Bolong/Gerroa Road Intersection & Coolangatta Road Upgrade on 20 December 2016 which closed at 10:00am on 7 February 2017. Six (6) tenders were received at the time of closing and are shown in the table below in alphabetical order:

Tenders Received

Tenders were received from the following:

Tenderer	Location
Civil Logic	Sussex Inlet
Cleary Bros Bombo	Bombo
Donnelley Civil Contractors	Wollongong
JBG Contractors NSW	Albion Park Rail
Select Civil Pty Ltd	Unanderra
Stefanutti Construction Pty Ltd	Unanderra

Details relating the evaluation of the tenders are contained in the confidential report.

Community Engagement:

Comments were sought from the relevant stakeholders in the vicinity on the proposed roundabout at concept stage and during the review of environmental factors. On site discussions had also been held with adjoining residents concerning the impact of works. Following engagement of a contractor and determination of the works program, discussions will continue with the local residents throughout the project to ensure any impact is minimised.

Despite tree removal issues being considered during the design process and minimised as far as practical, unfortunately the proposed road safety works would result in approximately 67 trees being removed from the immediate roadside, for improved motorist and cyclist safety. Considering the level of tree removal, the following stakeholders were informed of the project Berry Forum, Shoalhaven Heads Forum, Landowners / residents along the section of Coolangatta Road subject to the proposed works. Berry Forum was supportive however the adjacent resident concerns remain. This matter was reported to the Strategy and Assets Committee on the 21^st of February 2017, and the REF has been adopted.

Financial Implications:

Funds have been allocated in the Local Road Repair and Road to Recovery budgets for 2016/17, funding of part of the works was also provided by a Federal Government grant.

Ordinary Meeting – Tuesday 28 February 2017

Page 71

Local Government Amendment (governance & planning) act 2016

Chapter 3, Section 8A Guiding principles for councils

(1) Exercise of functions generally

The following general principles apply to the exercise of functions by councils:

(a) Councils should provide strong and effective representation, leadership, planning and decision-making.

(b) Councils should carry out functions in a way that provides the best possible value for residents and ratepayers.

(c) Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community.

(d) Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements.

(e) Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community.

(f) Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way.

(g) Councils should work with others to secure appropriate services for local community needs.

(h) Councils should act fairly, ethically and without bias in the interests of the local community.

(i) Councils should be responsible employers and provide a consultative and supportive working environment for staff.

(2) Decision-making

The following principles apply to decision-making by councils (subject to any other applicable law):

(a) Councils should recognise diverse local community needs and interests.

(b) Councils should consider social justice principles.

(d) Councils should consider the principles of ecologically sustainable development.

(e) Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.

(3) Community participation

Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

Chapter 3, Section 8B Principles of sound financial management

The following principles of sound financial management apply to councils:

(a) Council spending should be responsible and sustainable, aligning general revenue and expenses.

(b) Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

(c) Councils should have effective financial and asset management, including sound policies and processes for the following:

(i) performance management and reporting,

(ii) asset maintenance and enhancement,

(iii) funding decisions,

(iv) risk management practices.

(d) Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i) policy decisions are made after considering their financial effects on future generations,

(ii) the current generation funds the cost of its services

Chapter 3, 8C Integrated planning and reporting principles that apply to councils

The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils:

(a) Councils should identify and prioritise key local community needs and aspirations and consider regional priorities.

(b) Councils should identify strategic goals to meet those needs and aspirations.

(d) Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources.

(e) Councils should regularly review and evaluate progress towards achieving strategic goals.

(f) Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals.

(g) Councils should collaborate with others to maximise achievement of strategic goals.

(h) Councils should manage risks to the local community or area or to the council effectively and proactively.

(i) Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.

Tenderer	Location
Synthetic Grass & Rubber Surfaces	Terrey Hills, NSW
Tereno Pty Ltd	Ulladulla , NSW
Zauner Construction Pty Ltd	Ulladulla , NSW

Tenderer	Location
Kenpass	Kiama
Ledacon	Fairy Meadow
Stefanutti Construction	Unanderra