|
|
Shoalhaven
Sports Board – Wednesday 3 August 2016
|
MINUTES OF THE SHOALHAVEN
SPORTS BOARD MEETING HELD ON WEDNESDAY 3 AUGUST
2016 IN jervis bay room 1, CITY ADMINISTRATIVE
CENTRE, BRIDGE ROAD, NOWRA, COMMENCING AT 5.00 PM.
The following members were
present:
David Goodman – Chairperson
Clr White
Clr Watson
Clr Kitchener
David Chapple
Syd Weller
Ian Cockburn
Elaine Caswell
Roger Walker
Malcolm Campbell
Keith Wallace – NSW Sport
and Recreation
Others
present:
Clr Kearney
James Harris – Unit
Manager, Social & Infrastructure Planning
Glen Elliott – Social
Infrastructure Officer
Apologies:
Apologies were received from Clr
Gash, Andrew Johnstone, Jane Lewis
1.
Minutes of Previous Meeting
MOTION: Moved:
Roger Walker / Second: Clr Kitchener
RESOLVED that the Minutes of the
meeting of the Shoalhaven Sports Board held on
Thursday 19 May 2016 be adopted.
CARRIED
GENERAL MANAGER
2.
Proposal to include
Shoalhaven Sports Star of the Year Awards (currently hosted by Bernie Regan
Memorial Sporting Trust) in the Shoalhaven Australia Day Medal Awards File 53061e
It was noted that Council
funding, previously allocated by the Shoalhaven Sports Board to the Bernie
Regan Memorial Sporting Trust, would be administered by Council in the future.
MOTION: Moved:
Clr Watson / Second: Clr White
RECOMMENDED that:
a)
Council accept the request from
the Bernie Regan Memorial Sporting Trust to include a category for Sports
Person in the annual Shoalhaven Australia Day Medal Awards;
b)
The Sports Person categories be
determined by the Shoalhaven Australia Day Medal Awards Committee;
c)
A member of the Bernie Regan
Memorial Sporting Trust be invited to be part of the Shoalhaven Australia Day
Medal Awards Committee; and
d)
Bernie Regan Memorial Sporting
Trust be thanked for their efforts in supporting young sporting prospects in
the Shoalhaven through their annual grants program.
CARRIED
3.
Tourism Events & Investment
Specialist Update File 12623E
MOTION: Moved:
Clr Watson / Second: Clr Kitchener
RESOLVED that the Shoalhaven
Sports Board received the Tourism Events & Investment Report for
information.
CARRIED
4.
Voluntary User Contribution
Scheme - Round 1 Funding 2016/2017 File 24899E
James Harris, Unit Manager
Social & Infrastructure Planning, provided an overview of the contents of
the report noting that Shoalhaven United Football Club would be included in the
Round 1 Funding, bringing the remaining VUCS funds to $ 57,517.63. Note: The
recommendation was amended to reflect this.
MOTION: Moved:
Clr Watson / Second: Clr White
RECOMMENDED that:
a)
The Voluntary User Contribution
Scheme – Round 1 Funding - 2016/2017, be approved for:
·
Milton Ulladulla RLFC (Inc)
– Electronic Scoreboard ($4,077.00)
·
Huskisson Vincentia Football
Club – Subsoil drainage Field 2 ($24,896.67)
·
St Georges Basin RLFC –
Upgrade reserves bench, officials shelters & shipping container storage ($26,320.30)
·
Illaroo Football Club –
Install canteen steel shutter & shipping container storage ($4,550.40)
·
Milton Ulladulla Athletics Club
– Cement runways, supply & install synthetic turf ($10,333.00)
·
Shoalhaven United
Football Club – Top dress fields 3 & 4 Lyrebird Park ($12,305)
b)
Remaining VUCS funds of $
57,517.63 be made available for second round applications in 2016/17.
CARRIED
5.
Shoalhaven Sports Board -
Sporting Projects Status Update
File 12623e, 1783e, 30436e, 52005e, 52153e, 48794e,
49929e,
38429e, 2525e, 52027e, 35382e
MOTION: Moved:
Clr Watson / Second: Roger Walker
RESOLVED that:
a)
The report of the General
Manager (Corporate & Community Services) concerning the status of various
sporting projects detailed in the Sporting Projects Status Update report be
received for information.
b)
Council staff discuss with the
Ulladulla Sports Park User Group the proposal of naming a field and/or building
at the Sports Park after Mr Turley and Mr Blundell and also seek feedback from
all sporting users at the Sports Park before reporting this feedback to the
next Sports Board meeting.
CARRIED
Keith Wallace, NSW Sport and
Recreation provided a verbal update on child protection in sport.
6.
Shoalhaven Sports Board
Community Membership Update File 12623e
MOTION: Moved:
Clr Watson / Second: Ian Cockburn
RECOMMENDED that:
The Shoahaven Sports
Board Terms of Reference be amended to include a membership comprised of nine
(9) community membership positions, three (3) Councillors and the General
Manager (or Nominee).
CARRIED
MOTION: Moved:
Clr Watson / Second: Elaine Caswell
RECOMMENDED that:
a)
The Shoalhaven Sports Board
Terms of Reference be amended so the quorum for each meeting will be seven (7)
members of the Board.
b)
The Shoalhaven Sports Board
Terms of Reference be amended so the Chairperson be elected by the Board, the
position be limited by a two (2) year term and be open to all Board members.
CARRIED
MOTION: Moved:
Clr White / Second: Roger Walker
RECOMMENDED that
a)
The following five (5) current
Sports Board members be retained for another 2 years
·
Andrew Johnson
·
Syd Weller
·
Roger Walker
·
Elaine Caswell
·
David Goodman.
b)
Council advertise the remaining
four (4) community membership positions on the Sports Board for a four (4) year
appointment.
c)
Council formally thank those
Sports Board community members who’s positions are not renewed, for their
contribution on the Sports Board.
CARRIED
GENERAL BUSINESS
7.
Additional Item – West
Ulladulla AFL Grounds
Issues with regard to
drainage of the grounds and the access road of the West Ulladulla AFL grounds
was raised.
James Harris noted that:
·
The grounds are expected to be
ready for the new season.
·
The access road has been
repaired and a secondary access may be considered in the future.
Clr
White advised she will raise this issue at the next Shoalhaven Traffic
Committee meeting.
8.
Additional Item –
Ulladulla Leisure Centre 50 metre Pool
The Committee discussed
the benefits of covering the 50 metre pool at the Ulladulla Leisure Centre, and
installing solar power to heat it.
MOTION: Moved:
David Goodman / Second: Malcolm Campbell
RESOLVED that Staff prepare a
brief report for the Shoalhaven Sports Board to explore the feasibility and
cost of covering the Ulladulla Leisure Centre 50 metre pool and installing
solar panels on the roof for heating.
CARRIED
9.
Additional Item – Thank
you
Clr White thanked the Sports
Board members at this time as it is the last term of the current Council.
Clr White also thanked staff for their hard work in providing reports and their
contribution to the meetings.
The Chair also thanked
the Committee, Councillors and staff.
There being no further business,
the meeting concluded, the time being 6.18 pm.
David Goodman
CHAIRPERSON
|
|
Shoalhaven
Sports Board – Wednesday 14 December 2016
Page
1
|
SB16.1 Voluntary
User Contribution Scheme - Round 2 Funding 2016/2017
HPERM Ref: D16/361809
Group: Corporate
& Community Services Group
Section: Recreation
Community & Culture
Attachments:
1. Project Nomination Form - Voluntary User
Contributions Policy - Construct 2nd Court Adjacent to Court 1 - Milton
Showground - Milton Ulladulla Croquet Club Inc (under separate cover) ⇨
2. Project
Nomination Form - Voluntary User Contributions Policy - Construct 2nd Court
Adjacent to Court 1 - Milton Showground - Milton Ulladulla Croquet Club Inc
(under separate cover) ⇨
3. Project
Nomination Form - Voluntary User Contributions Policy 2016 2017 - Improved
Drainage & Quality of Playing Surfaces - Bill Andriski Oval - Milton
Ulladulla Rugby League Football Club Inc (MURLFC) (under separate cover) ⇨
Purpose / Summary
To advise the Sports Board of
Round 2 funding applications for the Voluntary User Contributions Scheme (VUCS)
2016/2017 and to seek Council approval for allocating funding to the
recommended applications.
|
Recommendation
That Council support the Voluntary User Contributions
Scheme – Round 2 Funding – 2016/2017, to be approved for:
1. Milton
Ulladulla Croquet Club – Construct new croquet court Milton Showground
($50,000) subject to Council considering feedback after the 2017 Milton Show
and supporting the expansion of the croquet facilities on the Showground
site.
2. Culburra
Soccer Club – Subsoil drainage, Soccer ground Crookhaven Oval ($18,000)
3. Project
funds to be allocated from VUCS budget with a total of $68,060.50
4. Milton
Ulladulla RLFC – Partial sub surface drainage of field and warm up area
renovation including removal of one eucalyptus paniculata – Grey Iron
Bark ($10,586) project be considered for VUCS funding in the 2017/2018
financial year.
|
Options
1. As recommended
(preffered option).
Impilcation: This will allow the balance of VUCS funding
to be allocated for FY 2016/17 and for the Round 2 projects to proceed.
2. Provide an
alternative recommendation which provides direction to staff.
Implication: Unknown until
advice received – this will delay the VUCS program and may result in
funding not being spent.
Background
The purpose of the VUCS is to assist Shoalhaven sporting
groups to undertake new works or improvements to existing fixed assets at
sporting facilities on Council managed land. It is not for maintenance
activities.
As per the VUCS Policy
(POL12/315), applications for funding occur twice each year. Letters were
sent to all sporting clubs on Council’s database reminding clubs of the
scheme and requesting that clubs make Round 2 application prior to 1 November
2016.
Applications Received
Three (3) applications were
received for Round 2 funding totalling funding requests of $78,586.00. The total
available remaining funds from Round 2 this financial year is $68,060.50. Two (2) applications which were not determined in VUCS
Round 1, Milton Croquet Club (Inc.) – the construction of a second
croquet court & Culburra Soccer Club – install sub surface
drainage. These have been considered in Round 2 along with one (1) new
application from Milton Ulladulla Rugby League Football Club as detailed below.
A summary of three (3) conforming
applications for Round 2 are summarised in Table 1.
Table
1 - Summary of Conforming VUCS Applications – Round 2
|
Club
|
Ground
|
Project
|
Est. Cost of
Project without
In-Kind Labour
|
Funds
Requested
|
Club
Contribution
|
|
Milton Ulladulla Croquet Club (Inc.)
|
Milton Showground
|
Construct new Croquet Court
|
$121,979.14
|
$50,000.00
|
$67,325.12
|
|
Milton Ulladulla RLFC (Inc.)
|
Bill Andriski Oval
|
Install partial sub surface drainage & warm up area renovation
including removal of Grey Iron Bark
|
$15,879.00
|
$10,586.00
|
$5,093.00
|
|
Culburra Soccer Club
|
Crookhaven Oval Soccer Field
|
Install Sub Surface
drainage
|
$48,000.00
|
$18,000.00
|
$30,000.00
|
|
Total
|
|
|
$185,858.14
|
$78,586.00
|
$102,418.12
|
Status of Milton Ulladulla Croquet Court
Council at its meeting of Strategy
and Assets Committee on Tuesday 11 October 2016 considered a report on this
matter. See MIN16.767C (http://shoalhaven.infocouncil.biz/Open/2016/10/SA_20161011_MIN_607_WEB.htm)
and resolved that:
RESOLVED MIN16.767C
That:
1. Council
further investigate the acquisition of property adjacent to the Milton
Showground allotment
2. The
resolution remain confidential in accordance with Section 10A(2)(c) of the
Local Government Act 1993.
CARRIED
Assessment of projects
recommended for funding consideration
The details by project for
funding in Round 2 were assessed against the criteria in the VUCS policy to
prioritise allocations. These are summarised in Table 2.
Table 2 - Assessment of
Projects
|
Club Project
|
Compliance with Strategic &
other Plans of Council
- 50%
|
Value of additional in-kind
labour to contribute
- 15%
|
VUCS funding received by
applicant over last 4 years
- 10%
|
Percentage of funding club is
contributing
- 15%
|
The apparent
“readiness” of the project to proceed
- 5%
|
Benefit to other users of the
reserve
|
Total Score using Selection
Criteria
|
|
Milton Ulladulla RLFC Subsurface drainage,
warm-up area renovation & tree removal
|
30%
|
15%
|
5%
|
15%
|
5%
|
0%
|
70%
|
|
Culburra Soccer Club Sub-surface drainage
|
50%
|
0%
|
10%
|
15%
|
5%
|
5%
|
85%
|
|
Milton Ulladulla Croquet Club construct new
croquet court
|
50%
|
5%
|
10%
|
15%
|
5%
|
0%
|
85%
|
· Milton Ulladulla
RLFC & Milton Ulladulla Croquet Club have committed labour in kind to the
projects
· Culburra Soccer
Club have not committed labour in kind to the project
· Milton Ulladulla
RLFC received VUCS funding in Round 1 2016/17 financial year
· Culburra Soccer
Club & Milton Ulladulla RLFC have not received recent VUCS funding
Financial Implications
Upon receiving the application, it is recommended that the
following projects be allocated VUCS from the available $68,060.50 and in the
2016/17 financial year.
|
Club (Project)
|
Funding
|
|
Culburra Soccer Club
(Sub surface drainage to Soccer Field)
|
$18,000
|
|
Milton Ulladulla
Croquet Club Inc.
|
$50,000
|
|
Total
|
$76,000
|
It is recognised that release of funding to the Milton
Ulladulla Croquet Club is dependent on Council considering feedback and
agreeing to approve the project. This matter will be reported to Council for
further consideration after the 2017 Milton Show.
There is not sufficient VUCS funding in the current
financial year to cover all 3 applications submitted, it is recommended that
the Milton Ulladulla RLFC (Inc.) be considered for funding in Round 1 in the
2017/2018 financial year.
Community Engagement
Council wrote to all sports
clubs in the Shoalhaven in August 2016 advising applications for VUCS Round 2
funding would be considered at this Sports Board meeting.
|
|
Shoalhaven
Sports Board – Wednesday 14 December 2016
Page
5
|
SB16.2 Shoalhaven
Sports Board - Induction / Sporting Projects Status Update
HPERM Ref: D16/367011
Group: Corporate
& Community Services Group
Section: Recreation
Community & Culture
Attachments:
1. Shoalhaven Sports
Board - Terms of Reference ⇩
Purpose / Summary
The
purpose of this report is to cover the following items:
1. Vacant Sports Board Community Member
Appointments
2. Induction (Governance / Code of conduct)
3. Chairperson Election
4. Confirmation of Terms of Reference
5. Confirmation of Term of Office
6. Allocation of Sports Board Portfolios
7. Sports Board profile / Uniform for
community members
8. Strategic Planning Context
9. Facilities Context
10. Report from the Department of Sport and Recreation
representative
11. A brief project update of current projects
(acknowledging the above points will take most of the meeting time)
|
Recommendation
that:
1. Council
appoint the following Shoalhaven Sports Board community member positions for
a period of four (4) years (expiring December 2020)
a. Tony
Hardman
b. Elizabeth
Tooley
c. Lisa
Kennedy
d. Phil
Newlyn
2. Council
approve the Chairperson elected by the Shoalhaven Sport Board, being (name to be inserted at
the meeting) for an appointment term limited to two (2) years.
3. Council
reaffirm the Shoalhaven Sports Board Terms of Reference (POL16/108)
4. Council
endorse the following expiry time frames of December 2018 for existing
community members on the Sports Board:
a. Andrew
Johnson
b. Syd
Weller
c. Roger
Walker
d. Elaine
Caswell
e. David
Goodman
5. Council
endorse the following portfolio appointments for its community members being:
a. Sporting
governance (names to be inserted at the
meeting)
b. Communication
and Marketing (names to be inserted at the
meeting)
c. Grass
Roots Club Development (names to be inserted
at the meeting)
d. Grants
and Funding (names to be inserted at the
meeting)
e. Sports
Tourism, Programs and Events (names to be
inserted at the meeting)
f. Facility
Development(names to be inserted at the
meeting)
g. Talent
Programs (names to be inserted at the
meeting)
6. The
entry road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance
to the old Ulladulla Sewerage Treatment site) to the commencement of the Car
Park be named Turley Blundell Drive.
7. Council
erect a sign ‘Turley Blundell Drive’ at the entry road to
Ulladulla Sports Park.
8. Council
staff continue to negotiate with individual sporting clubs at Ulladulla
Sports Park regarding the naming of ovals and
facilities.
9. The
report of the General Manager (Corporate & Community Services) concerning
the status of various sporting projects detailed in this report be received
for information.
|
Options
1. Adopt the
recommendation and continue progressing the status of various sporting
administration processes and projects detailed in this report.
Implication: This will enable staff to progress and
implement the recommendations as further discussed in the report.
2. Not adopt the
recommendation and provide an alternative resolution with direction for staff.
Implication: Unknown until Board identify
alternatives.
DETAILS
Vacant Sports Board Community Member Appointments
In accordance with the
Sports Board Terms of Reference (see http://doc.shoalhaven.nsw.gov.au/displaydoc.aspx?record=POL16/129),
nine (9) community members are appointed on the Shoalhaven Sports Board.
Currently the Sports Board has four (4) vacant community member positions for a
period of 4 years.
Through advertising in local papers and writing to all
Shoalhaven sporting groups and community consultative bodies, Council received
the following nominations:
1. Tony Hardman
2. Elizabeth Tooley
3. Lisa Kennedy
4. Phil Newlyn
The Sports Board Chairperson from the previous Council term
(David Goodman) and Council staff have interviewed the above nominees and
recognise the values, strengths and established networks that these nominees
have in contributing to the role of the Shoalhaven Sports Board. It is
therefore proposed that all four (4) nominations are recommended to be appointed
on the Shoalhaven Sports Board for a four (4) year term until December 2020.
The Sports Board Terms of Reference requires the existing
Sports Board to endorse the above nominees before they are appointed to the
Sports Board.
To streamline today’s induction process for new
Councillors on the Sports Board, and to allow the appointment of Sports Board
portfolios to occur all in one meeting of the Sports Board (recognising that
the above new appointments will require this), it is recommended that the Sports
Board endorse these new community member appointments at the commencement of
today’s meeting.
These nominations will be made final at the upcoming
Ordinary Council meeting so the new Community Member appointments will be
unable to vote or induct general business items to the meeting until their
positions are made final.
Induction
As part of this meeting an induction presentation will be
provided by Council staff which will include items such as introduction,
governance, code of conduct, etc.
Chairperson Election
The current term of the Chairperson appointment has expired,
the Shoalhaven Sport Board is required to elect its chairperson for an
appointment term limited to two
(2) years. This appointment will be made final at the upcoming
Ordinary Council meeting.
Confirmation of Terms of Reference
The Terms of Reference for the Shoalhaven Sports Board
(POL16/108) were recently updated following an extensive review and
consultation period undertaken by Consultants ‘The Strategic Edge’,
and adopted in June 2016. A copy of these are provided Attachment
1. This is Council’s policy document to guide the operations of the
Sports Board and can only be amended at an Ordinary Council meeting. The
Policy has been updated in Section 3.3 Membership to include All Councillors
following the election of the Council in September 2016 and the appointment of
Councillors at the “Call Meeting”.
The Terms of Reference for the Shoalhaven Sports Board are
presented to the Board for endorsement and subsequent re-affirming by Council.
Confirmation of Term of Office for Existing Community
Members
As recommended at the Sports Board meeting of 3 August 2016,
the following existing community members on the Sports Board term of
appointment will expire after a further two (2) year term in December 2018:
1. Andrew Johnson
2. Syd Weller
3. Roger Walker
4. Elaine Caswell
5. David Goodman
Allocation of Sports Board Portfolios
In accordance with the Sports Board Terms of Reference the
following portfolios are to be shared amongst all Board members:
1. Sporting Governance
2. Communication & Marketing
3. Gross Roots Club Development
4. Grants & Funding
5. Sports Tourism, Programs & Events
6. Facility Development
7. Talent Programs
As a part of this
meeting, the nine (9) community representatives are requested to nominate and
cover at least one (1) of the above portfolios.
Sports Board Profile / Uniform for Community members
It is important that community member, both as ambassadors
and representatives of the Shoalhaven Sports Board, are easily identifiable
when representing Council and attending sporting activities within the
Shoalhaven. To assist in this identification it is proposed to purchase
hats and polo tops with embroidered Sports Board logo for the nine (9) Sport
Board Community members, funding will be sourced from within existing budgets.
Strategic Planning and Facilities Context
A brief presentation will be undertaken by Council staff of
the key Strategic Planning documents that apply to sports facility planning
across the city.
In upcoming Sports Board
meetings key strategic objectives for the Sports Board which aligns with the
elected Councillor Term and Council strategy are proposed to be endorsed by the
Board for the next four (4) years.
Report
from the Department of Sport and Recreation
The
Department of Sport and Recreation representative in attendance at this meeting
is invited to provide a verbal report to the meeting.
Cost to Cover the Outdoor Pool 50 metre pool at Ulladulla
Leisure Centre and installing solar panels on the roof for heating
At its meeting held on 3 August
2016, the Shoalhaven Sports Board recommended that:
Staff
prepare a brief report for the Shoalhaven Sports Board to explore the
feasibility and cost of covering the Ulladulla Leisure Centre 50 metre pool and
installing solar panels on the roof for heating.
For completeness, staff have
provided the Board with two (2) options with associated costs for each:
1. Covering
the outdoor 50 metre pool – this would consist of providing a roof with
additional solar heating over the pool, however, no walls and continued
operation of six (6) months per year - $2,431,250.
2. Completely
enclosing the 50 metre pool to create an indoor facility, effectively allowing
for twelve month operation - $6,382,500.
Costs have been provided based
on recent projects and identified best practice construction methodology.
It is important to note, however, that these costs should be viewed as
estimates only. Should Council proceed with further investigations, a
more detailed investigation would be required to be undertaken by qualified
quantity surveyors.
Option 1 – Covering the
50 metre Outdoor Pool
Covering the outdoor 50 metre
pool – this would consist of providing a roof with additional solar
heating over the pool, however, no walls and continued operation of six (6)
months per year.
This option would provide simmers with little additional
benefit other than UV protection. Whilst a dedicated solar heating unit
would contribute to improving swimming temperatures during warmer months,
increases in solar fields will not produce enough heat or energy to raise water
temperature sufficiently to accommodate winter swimming. It is unlikely that
the option to cover the 50.0 pool would deliver improved swimming conditions or
see an incentive to greater swimming patronage.
The visual appearance of a covered pool with no walls may
not provide a great deal in the way of architectural appeal.
Option 2 – Completely
enclosing the 50 metre Outdoor Pool
Completely enclosing the 50
metre pool to create an indoor facility, effectively allowing for twelve month
operation.
It is also important to note
that the operational requirements for an indoor heated pool provide added
complexities to that of an outdoor pool. Should Council decide to cover
the outdoor 50 metre pool this would need to be funded from an allocation of
capital, additionally consideration will also need to be given to retrofitting
in the following areas:
Capital Requirements
· Power
supply - the current power supply is limited and will require extensive power
upgrades to allow for running of additional heating and ventilation systems.
· Heating
& Ventilation systems (HVAC) - the heating of a 50 metre pool hall will
require extensive heating and ventilation upgrades, designed to not only
increase bather comfort through cooler months but are also designed to regulate
humidity in order to protect the building fabric.
· Filtration
- the filtration system accommodating the existing outdoor 50 metre pool was
designed and constructed in the 1970s, and was based on the requirements of a
seasonal outdoor 50 metre pool. The increased water temperature and bather
loads would require extensive retrofitting to comply with NSW State Government
Public Health Regulations for water quality and requirements pertaining to a
heated 50 metre pool therein.
· Solar
Heating – Ulladulla Leisure Centre currently has extensive solar systems
for water heating and power generation. A solar system is not capable of
delivering the thermal or electrical load required to heat a 50 metre outdoor
pool all year round. The current solar system provides a reduction in
energy costs during the warmer and shoulder periods only and is not capable of
heating through the winter period.
· Increased
operational costs:
o Electricity
- it is estimated that this proposal would cost an additional $80,000 per annum
in energy costs.
o Wages
- given that the indoor 50 metre pool will require a dedicated lifeguard, is
estimated that the proposal would cost $80,000 in additional wages per annum.
o Chemicals
– the new indoor 50 metre pool will require additional chemicals, as
indoor heated pools require higher prescriptive chemicals than are required by
outdoor pools – approximately $10,000 per annum.
Operational costs are based on
estimates and would require a more detailed analysis, should Council decided to
proceed.
|
|
Cover
only
6 month operation
|
Fully
enclosed 12 month operation
|
|
Preliminary Assessment Work
|
|
|
|
Design Services - Stage 1 - Assessment & Report
|
10,000
|
10,000
|
|
Design Services - Stage 2 - Preliminary / Detail Design
& Technical Specification
|
50,000
|
50,000
|
|
Civil / Structural Design Consultant
|
10,000
|
10,000
|
|
Project Management - Design Stage 1 & 2, Contract
Documents / Construction
|
50,000
|
50,000
|
|
Site Supervision
|
15,000
|
15,000
|
|
Sub Total
|
$135,000
|
$135,000
|
|
|
|
|
|
Construction Costs
|
|
|
|
Pool Hall
|
1,750,000
|
2,225,000
|
|
Filtration
|
N/A
|
500,000
|
|
Electrical Upgrade / BMS
|
N/A
|
150,000
|
|
Building Works - New Plant Room
|
N/A
|
300,000
|
|
Mechanical Ventilation & Heat Pumps
|
N/A
|
600,000
|
|
Pool Structural Enhancement
|
N/A
|
1,000,000
|
|
Pool Blanket – Auto reel
|
60,000
|
60,000
|
|
Sub Total
|
$1,810,000
|
$4,835,000
|
|
|
|
|
|
Cumulative
|
1,945,000
|
4,970,000
|
|
Contingency @ 25%
|
486,250
|
1,242,500
|
|
|
|
|
|
Project Total Costs
|
2,431,250
|
$6,212,500
|
|
|
|
|
|
Operational costs – per annum (recurrent
funding required)
|
|
|
|
Electricity
|
N/A
|
80,000
|
|
Wages
|
N/A
|
80,000
|
|
Chemicals
|
N/A
|
10,000
|
|
Sub Total
|
Nil
|
$170,000
|
|
|
|
|
|
Project Total Costs including Y1 Operational
|
$2,431,250
|
$6,382,500
|
This project is not currently identified in the Long Term
Financial Plan, Council’s Delivery or Operations Program. To date
there has been no articulated demand or anecdotal feedback on the provision of
a covered 50m pool at Ulladulla.
There is no business case to support investing in this
project and it is not a requirement identified in the draft Community
Infrastructure Strategic Plan which identifies the need for, and prioritises
investment in social infrastructure in the Shoalhaven for the next 30 years.
Future demand may lead to an increased requirement for
heated water space in the southern Shoalhaven. A preferred way forward
would be to install electrical heat pumps similar to those at Nowra Aquatics
Park and Bomaderry Aquatics Centre, along with pool blankets and wind
deflectors if required. This would provide an all-round outdoor heated 50
metre pool facility commensurate with the northern Shoalhaven.
Based on recent similar projects, the cost would be in the
vicinity of $700,000. This would require further investigation and design
and costing to be scoped.
A brief project update of current projects
The following is a brief project update of current projects
under development
Request to Change Name of Ulladulla Sports Park (File No.
1783E)
Upon presenting a report to the Sports Board meeting of 3
August 2016 it was recommended that:
“Council staff discuss
with Ulladulla Sports Park Users Group the proposal of naming a field or
building at the sports Park after Mr Turley and Mr Blundell and also seek
feedback from all sporting user groups at the sports park before
reporting this back to the next Sports Board Meeting.”
Below is a summary of feedback received.
Ulladulla United Cricket Club
· Prefer
the name the entrance road from the bottom of Camden Street after Mr Turley and
Mr Blundell
· The
club also requested that AFL / Cricket Amenities Building be named after Fred
Carriage which AFL has agreed to
Ulladulla Sports Park User Group
· The
Group wish to have the Entry Road named Turley/Blundell Drive.
Ulladulla Dockers Juniors
· The
club recognises it would be good to acknowledge Mr Turley and Blundell so as to
give them due appreciation in the historical context of Ulladulla
· They
also suggested AFL oval be named the John Dyball Oval in recognition of his 30
years of driving AFL in Ulladulla
ALF Association
· Support
the idea of naming something after Mr Turley and Blundell
Ulladulla and Districts Netball Association
· The
Association fully supports the Ulladulla Sports Park Users Group proposal that “the
Entry Road from the end of Camden Street to the commencement of the Car Park be
named Turley Blundell Drive
Based on the above feedback, it is recommended that:
· Entry
road to Ulladulla Sports Park from the end of Camden Street (i.e. the entrance
to the old Ulladulla Sewerage Treatment site) to the commencement of the Car
Park be named Turley Blundell Drive, and that Council erect a sign
‘Turley Blundell Drive’ at the entry road to Ulladulla Sports Park
· Council
staff continue to negotiate with individual sporting clubs at Ulladulla Sports
Park regarding the naming of ovals and facilities
Shoalhaven Indoor Multipurpose Sporting Centre (File
30436E)
Construction of this Centre is due to commence in the new
year and a verbal update will be provided at the meeting.
Draft Bomaderry Nowra Regional Sporting & Community
Hub Master Plan Investigations (File 52005E)
A briefing was provided to Councillors on the 28 November
2016 and a report is going to Ordinary on the 20 December 2016, the
report outlines the submissions received during the exhibition period and
requests the finalisation and adoption of the plan, along with requesting
allocation of funding to undertake further studies and concept design.
Draft Bay & Basin Community Hub Master Plan (File
52153E)
The consultants have been working on a design in line with
the community users and Council’s feedback. This design is to
incorporate additions to the core library and community facilities which will
include a gymnasium along with a regional skate park, netball courts and
associated amenities and car parking. This draft plan is anticipated to
be presented to Council in the new year and request for formal community
consultation to be undertaken.
Shoalhaven
Equestrian Centre of Excellence (File 48794E)
Stage
1 of the construction of an equestrian facility is on a ‘like to
like’ basis. On ground earthworks has commenced and the construction work
is estimate to be completed in late January 2017.
South
Nowra Soccer Fields Amenities Building (File 38429E)
Council
is working with Shoalhaven District Football Association to explore additional
sources of funding to complete this project. Preliminary discussion have been
had with the Association and Football NSW to explore the potential of grant
funding through the Asian Cup 2015 Legacy Fund.
Frogs
Holla Sporting Complex - Wastewater Upgrade (File 2525E)
Costs
have been obtained for rock boring the sewerage line up to the mains at Milton.
This is in excess of the preliminary budget so alternative solutions are being
explored.
Future
of Ulladulla Future Park (File 1783E)
A
verbal update of this project will be provided at the meeting.
Fees
& Charges review (File 52027E)
Consultants
LKS Quaero are continuing to work closely with Council staff to complete the
consolidated hierarchy model outlining the underlying principles and decision
points. This will enable a costing methodology to be determined.
A
draft document will be provided early in the new year for review with
Councillors.
Draft
Community Infrastructure Strategic Plan (File 35382E)
Council
considered a report to accept the Community Infrastructure Strategic Plan in
November, it was resolved to defer until a detailed workshop has been held for
Councillors on this matter.
Other
Projects
|
Brief
Summary of Other Projects Under Development Project
|
Comment
|
|
Non-Motorised Watersports Master Plan – Paringa
Park
|
Project required funding to advance project detailed
design
|
|
Mollymook Beach Reserve
All Inclusive Playground
|
Seeking tenders for construction in upcoming months
|
|
Mollymook Beach Basketball Half Court
|
Completed
|
|
Culburra Skate Park
|
Preparing detailed design
|
|
Sussex Inlet Learn to ride
|
Seeking quotations to commence construction
|
|
Ulladulla Sports Park Netball Courts
|
Finalising design for tender
|
Community Engagement
As required, community
engagement will be undertaken for the various sporting administration processes
and projects detailed in this report.
