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Minutes - Youth
Advisory Committee – Wednesday 27 July 2016
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MINUTES OF THE YOUTH ADVISORY
COMMITTEE MEETING HELD ON WEDNESDAY 27 JULY 2016 IN THE JERVIS BAY ROOM 1 &
3, CITY ADMINISTRATIVE CENTRE, BRIDGE ROAD, NOWRA COMMENCING AT 10.20 AM
The
following members were present:
Beatrix
Brady - Chairperson
Tane
Clarke
Mikayla
Barnes
Erin
McKay
Suzie
Glenday
Lauren
Allen
Megan
Jeffers
Meirah
Patterson
Others
present:
Donna
Corbyn – Youth Development Officer
Kaye
Rhodes – Casual Community Development Project Officer
Kim
Waters
Alison
Taylor – Vincentia High School Teacher
Apologies:
Apologies
were received from Greg Hand, Nowra Christian School, Clr White
1.
Election of Chairperson
Note:
A Chairperson is to be elected for each meeting.
MOTION:
Moved:
Consent
RESOLVED
that Beatrix Brady be appointed as the Chairperson for the Youth Advisory
Committee meeting held on Wednesday 27 July 2016.
CARRIED
2.
Acknowledgement to country
Beatrix
Brady gave the Acknowledgment to Country.
3.
Minutes of Previous Meeting
MOTION:
Moved:
Consent
RESOLVED
that the Minutes of the meeting of the Youth Advisory Committee held on
Wednesday 4 May 2016 be confirmed.
CARRIED
Business
arising from the previous minutes
International Youth Day Awards Ceremony
International
Youth Day Awards Ceremony which were to be held on International Youth Day, 12
August 2016 needs to be postponed and a decision made regarding what date to
hold the International Youth Day Awards Ceremony. There was an email for
an e-meeting sent Monday 25 July 16 to confirm whether the committee accepted
to postpone the Award Ceremony, however, as the e-meeting did not receive a quorum
by Tuesday 26 July 2016 5.00pm it can no longer be held on 12 August
2016. The reason that the International Youth Day Awards Ceremony needs
to be postponed is there is a need to cover the costs of a list dignitaries
including MPs, School Principals, Head of Albatross etc that Council is
required to invite to such events and they must be covered by budget of the
Committee conducting the Ceremony.
The
International Youth Day Awards Ceremony needs to be scheduled on a date that is
suitable for those committee members heavily involved, as outfits have already
been bought for helpers and ushers in their sizes.
A
comment was raised in regards to formals in late November being an issue for
school students and as 11th November is Remembrance Day, there may be diary
conflicts for dignitaries who wish to attend.
At
their recent Planning Day the Youth Advisory Committee allocated $6,200 of
their funds and have $2,083 remaining. Donna Corbyn advised this may be
enough to cover the dignitaries that may RSVP to the awards ceremony.
Donna Corbyn further advised that if there was any shortfall, it could be
considered to be covered by the Youth Development Officer’s Budget.
Donna
Corbyn advised that the International Youth Day Awards Ceremony received more
sponsorship offers than was necessary and we had to decline some sponsorship
offers.
Bomaderry
Bowling Club has waived the room hire fee.
The
entertainers, Chloe Dadd, and Zeke Cameron have offered to provide their
services free of charge. However, this may change due to their
availability on a new date.
There
is the need to cover the cost of food and prizes for each nominee and their
support person, plus dignitaries and sponsors. The sit down meal is $35
per head, a cocktail “mocktail” menu is expected to be considerably
less.
It
was restated that the awards are everyday heroes’ awards (community
awards) to acknowledge the nominees. They are not academic or sporting
awards.
The
committee were also advised that the nominations received to date have been low
in number and that with support of the committee, a change of date will provide
an opportunity to promote the event further and receive more nominations.
It
was mentioned that there is a need for some nominations for the Good Neighbour
Awards Category as there have not been any received.
It
was decided that the Youth Advisory Committee would hold International Youth
Day Awards Ceremony on November 4th 2016. It will take the format of a
“Mocktail” function where guests would stand and mingle before sitting
down for the official awards ceremony. The awards will now be a
“Mocktail” drug and alcohol free event. This would be cheaper
on the Youth Advisory Committee’s Budget.
Note:
Lili Hutchinson arrived, the time being 10.25am.
This
event will be evaluated by the Youth Advisory Committee with the view to
becoming an annual event if successful. If this occurs, the aim will be
for the Awards to be held on International Youth day, 12th August
day each year.
MOTION:
Moved:
Beatrix Brady / Second: Tane Clarke
RESOLVED
that
a)
The “Mocktail stand
up” International Youth Day Awards Ceremony event be postponed from 12
August 2016 to be held 4 November 2016, doors opening from 5pm for a 6pm start.
b)
The Youth Advisory Committee
provide extra promotion of the event to receive more nominations.
c)
Kaye Rhodes to confirm with the
Bomaderry Bowling Club, Current Speakers and Entertainers.
CARRIED
Note:
Kaye Rhodes confirmed at the meeting with Bomaderry Bowling Club and it has
been scheduled for 4 November 2016.
CORPORATE
AND COMMUNITY SERVICES
4.
Youth Advisory Committee Budget Allocations from Planning Day 2016 File
1506E
Donna
Corbyn advised that the projects that have been allocated funds must be
delivered and provide an invoice to Council prior to 30 June 2017.
MOTION:
Moved:
Tane Clarke / Second: Suzie Glenday
RESOLVED
that in accordance with the Committee’s delegated authority from Council
that the Youth Advisory Committee resolve to allocate funds from their budget
to projects as described below.
CARRIED
GENERAL
BUSINESS
5.
Additional Item – Youth Week 2017 – Electronic Think Tank
– Speak. Share. Change
An
initiative of the Illawarra and south Coast Youth Services Conference Network,
Speak, Share, Change will be a key event regionally on the Youth Week 2017
calendar. Forum based events will be held on the same topic, on the same day,
at the same time, across the region. Events may host groups of 6 – 66
young people with the common goal of coming together to share their thoughts
about the topic.
# Donna
Corbyn tabled the first draft of the idea and is seeking feedback and ideas.
Ideally
in the future this would become state-wide.
6.
Additional Item – Forum for Youth with Ann Sudmalis MP
Ann
Sudmalis MP has spoken to Donna Corbyn as she is wanting to get young people
from the local area together in a forum to discuss the issues she should be
advocating for our youth. Donna Corbyn suggested to Ann Sudmalis MP that
Shellharbour, Kiama and Wollongong be included. Donna Corbyn advised she
would include diversity in the group i.e. youth school students and youth not
attending school.
Ann
Sudmalis is the best way to pass your message on to Federal Government.
7.
Additional Item – Join Shoalhaven Youth Advisory Committee
FaceBook Page
Donna
Corbyn urged the Youth Advisory Committee to join Shoalhaven Youth Advisory
Committee FaceBook Page so that they can find out about projects that council
is seeking feedback on and other related youth issues.
Please
note: Donna Corbyn monitors the committees FaceBook Page all day as she is the
administrator and anything inappropriate will be taken down according to
council’s social media policy and the members were urged to read the
pinned post on the page.
8.
Additional Item - Bay and Basin Hub Master Plan
Shoalhaven
City Council is currently undertaking the Draft Bay and Basin Hub Master Plan
for the crossroads site at Vincentia. Part of which included a regional skate
park. Some time ago it was decided there would be a local skate park at
Sanctuary Point and a Regional skate park to be at the crossroads site.
The
Draft Plan is out for Community Consultation at the moment, Donna Corbyn
encouraged the Youth Advisory Committee members to look at the Bay and Basin
Hub Master Plan and information on Councils Webpage and send an email to Council of your feedback. Any submissions
will be seen by the assessors and the Councillors.
9.
Additional Item - Huskisson Foreshore Masterplan and Development Options
The
committee was advised that the Huskisson Foreshore Masterplan and Development
Options is out for consultation.
Donna
Corbyn encouraged the Youth Advisory Committee to put their opinions out there,
the links will
be updated on the committees FaceBook Page.
10.
Additional Item - Bomaderry/Nowra Regional Sports and Community Precinct
Masterplan
Donna Corbyn tabled the Bomaderry/Nowra Regional Sports
and Community Precinct Masterplan and information and again asked for young
people to comment on the $60Mil staged Masterplan. Donna will send out links.
11.
Additional Item – ParkRun
Kim
Waters raised that the ParkRun is a great initiative to keep community
active. It is an international run at 8am every Saturday. More
information is provided at ParkRun.
There
are infrastructure issues at Ulladulla as the paths cannot cross roads without
traffic control at 8am. It was advised that Ulladulla have an active
Community Consultative Body who could bring this issue to Council on behalf of
ParkRun Volunteers in the area.
Lili
Hutchinson will gain further information from Kim Waters as there is potential
for flow on effects such as tourism opportunities.
There
was positive feedback for Bay and Basin infrastructure to hold ParkRun.
A
challenge for local volunteers is that environmental engineers approve the
costing which you can seek $20,000 of funding for, however it does not cover
everything.
It
was raised that Vincentia does not have many places for mountain biking.
Donna Corbyn said there is a great muddy track which starts from Basin View
behind the properties.
12.
Additional Item – Ambassador Program Development
Lili Hutchinson provided information on the Ambassador
Program Development information which has been developed through the Crime
Prevention Program.
There will be General Information Centres throughout
the CBD to decrease Steal from Retail. It will be piloted in the
Nowra CBD initially and replicated in following years throughout the
Shoalhaven. From a pilot you can evaluate what went well and what needs
to change for a different suburb etc. The Ambassador Development Program
will be implemented by working in conjunction with TAFE, PCYC, Mission
Australia, various business and user groups. It will be community
developed and driven. Starting in October 2017 through to February
2018. It will be strong through the summer months. People will have
a greater sense of safety and welcoming as well as promoting the tourism aspect
and a proud community. Lili Hutchinson would love to see the Youth
Advisory Committee there. The program will compliment what is good rather
than what is bad.
The Program to be designed by the Community in
conjunction with Council. Ambassadors will be young people in high school, TAFE
or another accredited program. The Program is set to begin in October 2017 and
will provide Youth with Tourism, local area knowledge and Customer Service
experience.
Representatives between the ages of 16-24 would be
appreciated throughout the program development phase. For more information:
Lili Hutchinson 4429 3529
The Ambassador Program Development meeting will be
held on 12 September 2016, in the Jervis Bay Room, Council Administrative
Centre from 1 pm – 3 pm.
MOTION:
Moved:
Consent
RESOLVED
that Mikayla Barnes, Tane Clarke and Lauren Allen attend the Ambassador Program
Development on behalf of the Youth Advisory Committee 12 September 2016 at 1pm
until 3pm in Jervis Bay Rooms 1 &3.
CARRIED
There
being no further business, the meeting concluded, the time being 11.47 am.
Beatrix
Brady
CHAIRPERSON
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Youth Advisory
Committee – Wednesday 16 November 2016
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YA16.3 Youth
Advisory Committee Terms of Reference
HPERM Ref: D16/343804
Group: Corporate
& Community Services Group
Officer: Donna
Corbyn - Community Development Officer - Youth
Attachments:
1. Attachment - Report - Youth Advisory
Committee - 16/11/16 - Policy - Terms of Reference - Youth Advisory Committee⇩
Purpose / Summary
For the Youth Advisory Committee to adopt the Policy - Terms
of Reference – Youth Advisory Committee for the Committee, to be used as
a guide by both Council and the Committee to outline roles and
responsibilities.
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Recommendation
That the Youth Advisory Committee
receive the Policy – Terms of Reference – Youth Advisory
Committee for consideration, discuss and endorse a final version of the Terms
of Reference and recommend to Council for adoption.
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Options
1. Adopt the Youth Advisory Committee
Terms of Reference (Recommended)
Implications: The Policy - Terms of Reference
– Youth Advisory Committee provide a framework in which the committee
operates and it is recommended that these are referred to Council for adoption
to help guide the committee.
2. Council provide an alternative
recommendation.
Implications: Unknown until
alternate recommendation
Background
Guidelines have previously existed for the Youth Advisory
Committee, however these have not been in the format of a policy document,
although they been adopted by Council. A Terms of Reference (TOR)
document describes the purpose and structure of a project, committee, meeting,
negotiation, or any similar collection of people who have agreed to work
together to accomplish a shared goal. TOR show how the object in question will
be defined, developed, and verified.
The TOR for the operation of the Youth Advisory Committee
reflect the current structure and format of the Committee. They assist in
clarifying the purpose, role and operation of the committee.
Community Engagement
This report to the committee
is the engagement process. Council has previously resolved to review its
Committees and Boards and the development of the draft TOR fulfils this
requirement. The draft TOR will be discussed as part of this meeting with an
opportunity provided to participants to develop the TOR further for the committee
to consider. Feedback from the committee will determine as to whether the
reported TOR is accepted, or amendments included arising from this meeting or
if these are to be further developed through a workshop for future reporting to
Council.
Financial Implications
The Youth Advisory Committee are
allocated a budget each year with delegated authority that enables the committee,
as a purpose of the committee; to provide a mechanism for young people to
address youth issues themselves. All projects, activities and programs either
developed/delivered or supported by the committee must meet outcomes of Council’s
Community Strategic Plan. Budget allocations and yearly planning are
incorporated into the committees annual planning day.
The development of a TOR does
not have an operational impact of the committee’s budget.
