Minutes of the Youth
Advisory Committee
Meeting Date: Wednesday, 1 March
2023
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 10.00am
The following members were present:
Ms Kiki Macas - Chairperson
Clr John Kotlash (Remotely)
Clr Paul Ell (Remotely)
Clr Patricia White
Clr Tonia Gray (Remotely)
Ms Hazel Marr – Nowra
Youth Centre
Ms Cristina
Alvarez - St John the Evangelist Catholic High
School
Mr Atlee Manners - St John the Evangelist Catholic High School
Mr Jacob
Bates - Shoalhaven High School
Ms Emily Aitken - Shoalhaven High
School
Mr Tylar-Jay
Stolk - Shoalhaven High School
Ms Kiera
Drewitt - Ulladulla High School (Remotely)
Ms Ellie Fitzpatrick - Ulladulla
High School (Remotely)
Ms Chloe Jeffers - Ulladulla High
School (Remotely)
Ms Ameilia Roklitzer - Ulladulla
High School (Remotely)
Ms Mia Garraahy - Ulladulla High
School (Remotely)
Ms Ebony Wellman - Ulladulla High
School (Remotely)
Mr Michael Paine - Manager Community Connections
Others present:
Ms Caitlin Lewis - Manager Media & Communications
– Left meeting at 10:54am
Ms Jessica Richardson - Community Capacity Builder
Mr Jared Brown - Community Capacity Builder – Aboriginal
– Left meeting at 10:44am
Ms Holly Corbett - Community Capacity - Student Placement
Mr Emile Dupont-Louis - Ulladulla
High School – Staff Support (Remotely)
The Chairperson opened the
meeting and acknowledged the traditional custodians of the land and paid
respect to Elders past, present and future.
Apologies were received from Ms Fiona Phillips MP, Ms Sophie
Phillips and Mr Nathaniel Woodcock.
Nil
Presentations
YA23.1 Open
Discussion - Introduction Activity
|
HPERM Ref: D23/29816
|
In welcoming the members of the Youth
Advisory Committee (YAC) to the first meeting of 2023, the meeting began with
an introduction activity. It’s important for all members to have the
opportunity to get to know one another, break down barriers and ensure the
space is safe and comfortable for participation by all members.
Members each answered the following
prompt questions:
1. Name
2. School/ community/ group you are representing
3. List one value to add to our group rules
The following
answers were provided in response to questions 3:
·
Listening
·
Showing respect
·
Connecting
·
Collaboration
·
Having fun
·
Empowering
·
Being kind
·
Having a proud voice
4. What is something you hope to achieve by being a part
of this Committee? This can be something personal or something for the
community.
The following
answers were provided in response to question 4:
·
To give youth a greater voice in the Shoalhaven.
·
To educate youth on how politics works so that they may be in
the best position to represent us in the future.
5. What is something that you love about living in the
Shoalhaven?
The following
answers were provided in response to question 5:
·
The diverse community and a sense of community
·
The broad range of opportunities for all
·
The beautiful wildlife and environment, in particular the
access to beaches and bush
·
Being in close proximity to Sydney and Wollongong
|
YA23.2 Youth Advisory
Committee Overview and Priorities for 2023
|
HPERM Ref: D23/29883
|
Community Capacity Building staff
presented an overview of the Youth Advisory Committee, including:
· Overview
of the Committee
· Terms
of Reference
· Strategic
Plan
· Relevant
Policies and Procedures
The information presented is
attached to these minutes.
|
YA23.3 Draft
Community Engagement Strategy Presentation
|
HPERM Ref: D23/29772
|
The Media and Communications Team from Shoalhaven
City Council presented the Draft Community Engagement Strategy to the Youth
Advisory Committee.
The Media and Communications Team are
seeking to actively involve communities in the decision-making process by
providing meaningful, accessible information and feedback opportunities and are
committed to authentic and effective engagement in the development of
Councils plans and strategies to meet the needs of communities in the
Shoalhaven.
The Draft Community Engagement Strategy
outlines the approach and methodology to community consultation, including
the goals, principles and review of engagement activities to enable community
input into the development of Council projects and initiatives.
The
information presented is also attached to these minutes.
The Committee proceeded to brainstorm on the following
question: What is the best way for Council to reach and engage young people?
The following were the points discussed:
·
Posting stories on social media platforms such as Facebook,
Instagram and TikTok, as well as other platforms like Spotify, with links.
·
Ensuring social media posts are attention grabbing, short and
interactive.
·
Setting up a Council stall in Stockland’s Nowra between 3
- 5pm.
·
Council presenting at school assemblies or holding events at
schools.
·
Incentivising Council surveys and making them shorter with a
clear purpose.
|
Reports
YA23.4 Nominate
Representative - Shoalhaven Heads Estuary Taskforce
|
HPERM Ref: D23/6558
|
The Committee was asked whether
there were any members interested in joining the Shoalhaven Heads Estuary
Taskforce as a Youth Representative.
The following 3 members expressed their interest: Ms
Kiki Macas, Mr Tylar-Jay Stolk and Ms Emily Aitken.
|
Recommendation
That the Youth Advisory Committee
nominate (insert name) as the Youth Representative on the Shoalhaven Heads
Estuary Taskforce.
|
RESOLVED (By consent)
That:
1.
Membership applications be sent to,
a.
Ms Kiki Macas
b.
Mr Tyler-Jay Stolk
c.
Ms Emily Aitken
2.
The membership applications be reviewed according to Councils
Expression of Interest (EOI) process.
CARRIED
|
YA23.5 Youth Advisory
Committee - Terms of Reference Review
|
HPERM Ref: D23/28913
|
Recommendation
That the Youth Advisory Committee
accept the proposed amendments and new format for the Youth Advisory
Committee Terms of Reference and submit to Council for adoption.
|
RECOMMENDATION (By consent)
That the Youth
Advisory Committee accept the proposed amendments and new format for the
Youth Advisory Committee Terms of Reference and submit to Council for
adoption.
CARRIED
|
YA23.6 Youth Advisory
Committee Membership Expression of Interest
|
HPERM Ref: D23/30224
|
Recommendation (Item to
be determined under delegated authority)
That the Youth
Advisory Committee:
1. Endorse
Council Staff to conduct a Membership Expression of Interest for all five (5)
vacant community youth representative positions available on the Youth
Advisory Committee.
2. Endorse
Council Staff to audit the current membership of the Youth Advisory
Committee.
3. Nominate
a member of the Committee to be the Committee representative on the
assessment panel for the next round of the EOI.
|
RESOLVED (By consent)
That the Youth
Advisory Committee:
1. Endorse
Council Staff to conduct a Membership Expression of Interest for all five (5)
vacant community youth representative positions available on the Youth
Advisory Committee.
2. Endorse
Council Staff to audit the current membership of the Youth Advisory
Committee.
3. Nominate
Mr Tylar-Jay Stolk to be the Committee
representative on the assessment panel for the next round of the EOI.
CARRIED
|
YA23.7 Update on Actions
- March 2023
|
HPERM Ref: D23/30337
|
Recommendation (Item to
be determined under delegated authority)
That the Youth
Advisory Committee:
1. Accept and receive the Update on Actions
report for information.
2. The following actions are considered complete
and removed from the action table.
a. YA22.26 – Youth Inclusion Grant –
Community Grants Program 2022 Update
b. YA22.25
– Youth Advisory Committee Leadership Workshop – Report Received
|
RESOLVED (By consent)
That the Youth
Advisory Committee:
1. Accept and receive the Update on Actions
report for information.
2. The following actions are considered complete
and removed from the action table.
a. YA22.26 – Youth Inclusion Grant –
Community Grants Program 2022 Update
b. YA22.25 – Youth Advisory Committee
Leadership Workshop – Report Received
CARRIED
|
There being no further business, the meeting concluded, the
time being 11:36am.
Ms Kiki Macas
CHAIRPERSON