Minutes of the Shoalhaven
Sports Board
Meeting Date: Wednesday, 22 March
2023
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 5.02pm
The following members were present:
Mr David Goodman - Chairperson
Clr Patricia White
Clr Mark Kitchener
Mr Roger Walker
Mr Craig Howsan
Dr Phill Newlyn
Ms Elizabeth Tooley (Remotely) – joined 5.08pm
Ms Tameka Gogerly
Ms Lucy Burgmann (Remotely)
Mr Jonathan Seller
Mr Colin Stevenson
Others present:
Mr Kevin Norwood – Manager Swim Sport & Fitness
Ms Stephanie Cascun – Manager – Community
Planning & Projects
Mr Matthew Graham – Southern Leisure Manager (Council
Representative Illawarra Academy of Sport) (Remotely)
Apologies were received from Ms Kristina
Pejkovic, Ms Catherine Campbell, Clr Wells
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Confirmation of the Minutes
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RESOLVED (Craig Howsan / Phill Newlyn)
That the
Minutes of the Shoalhaven Sports Board held on Wednesday 11 January 2023 be
confirmed.
CARRIED
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Nil
Reports
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SB23.2 Shoalhaven
Sports Board Update on Actions - March 2023
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HPERM Ref: D23/34921
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Note: Ms Elizabeth Tooley joined the meeting at 5.08pm
(remotely).
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Recommendation (Item to
be determined under delegated authority)
That
1. The Shoalhaven Sports Board accept and receive
the Update on Actions report for information.
2. The following actions are considered complete
and removed from the action table:
a. SB22.14 Tour Sporting Complex – Federal
Funding – Outriggers – Burrill Tennis Booking – Youth
Mentor
b. SB22.25 Sports Grants Program 2022/23 –
Successful Applications
c. SB22.8 Council Directed Projects – Policy
Preparation – Working Group / Membership
d. SB22.26 Quarterly Update – Regional
Office of Sport – Catherine Campbell
e. SB23.1 Shoalhaven Sports Board Membership
– Casual Membership Appointment – Jonathan Sellers / Colin
Stevenson
f. SB22.21 Shoalhaven Sports Board –
Sporting Events Reports request – Write to Sporting bodies /
associations / clubs – large event notification
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RESOLVED (David Goodman / Clr White)
That
1. The Shoalhaven Sports Board accept and receive
the Update on Actions report for information.
2. The following actions are considered complete
and removed from the action table:
a. SB22.14 Tour Sporting Complex – Federal
Funding – Outriggers – Burrill Tennis Booking – Youth
Mentor
b. SB22.25 Sports Grants Program 2022/23 –
Successful Applications
c. SB22.8 Council Directed Projects – Policy
Preparation – Working Group / Membership
d. SB22.26 Quarterly Update – Regional
Office of Sport – Catherine Campbell
e. SB23.1 Shoalhaven Sports Board Membership
– Casual Membership Appointment – Jonathan Sellers / Colin
Stevenson
f. SB22.21 Shoalhaven Sports Board –
Sporting Events Reports request – Write to Sporting bodies /
associations / clubs – large event notification
CARRIED
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SB23.3 Shoalhaven
Sports Board - Current Projects Update
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HPERM Ref: D23/83294
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The Board held a discussion in
relation to the projects listed in the report. Questions were raised
regarding the projects listed as completed, staff advised that the projects
are listed as complete, therefore remain on the list however, are
awaiting acquittal.
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Recommendation (Item to
be determined under delegated authority)
That Shoalhaven Sports Board
accept the Current Projects Update report for information.
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RESOLVED (Roger Walker / David Goodman)
That:
1.
The Shoalhaven Sports Board accept the Current Projects Update report
for information.
2.
The Projects that are completed, acquitted and over 12 months old be
removed from the table in the report for the next meeting.
CARRIED
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SB23.4 Sports Grants
Program 2022 / 23 - Recommendation for Unallocated Funding
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HPERM Ref: D23/92498
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Note: Mr Roger
Walker declared a less than significant non pecuniary interest as he is the
Chairman of the Thompson Street Management Committee.
Ms Tameka
Gogerly declared a less than significant non pecuniary interest, she is the
Secretary for the Bay and Basin Cricket Club which uses Francis Ryan Reserve.
Staff provided
clarification regarding the ‘rolling over of funds’.
Staff advised
that Council will be holding two Sporting Workshops for Summer and Winter Sports
and at these Workshops the participants will receive information on grant
opportunities.
Clr White
raised concerns regarding the condition of fields/grounds following events
such as the Huskisson Carnival.
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Recommendation
That the Shoalhaven
Sports Board approve remaining Unallocated 2022/23 Sports Grants Program
Balance of $97,908.53 to be transferred to Shoalhaven Swim Sport Fitness to
support the Minor Improvement Program Budget expansion by extending the
Shoalhaven Sportsground Seasonal Maintenance Programs, as detailed in the
report, totalling $97,908.53.
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REcommendation (David Goodman / Clr White)
That the
Shoalhaven Sports Board approve remaining Unallocated 2022/23 Sports Grants
Program Balance of $97,908.53 to be transferred to Shoalhaven Swim Sport
Fitness to support the Minor Improvement Program Budget expansion by
extending the Shoalhaven Sportsground Seasonal Maintenance Programs, as
detailed in the report, totalling $97,908.53.
CARRIED
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General Business
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SB23.5 Workshop on
Application / Development of Fees to Commercial / Professional Users of
Council Sporting Fields Including Entry Fees for High Profile Sporting Groups
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HPERM Ref: D23/72421
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Staff clarified that the implementation
of user fees for the sporting complex at Bomaderry will not be applied to
Shoalhaven based community groups.
Staff advised that Council will hold a
Workshop, led by an external facilitator to look at how the Policy can be
implemented etc.
Council Resolution – Ordinary
Meeting 13 February 2023 – MIN23.43
That Council:
1. Re-endorse
the existing policy of not charging Community sporting groups for the use of
our sports grounds and that Council continue to cover the cost of sporting
field lighting.
2. Refer
this matter to the Shoalhaven Sports Board for consideration and receive a
report on the possibility and opportunity to apply fees to
commercial/professional users of Council sporting fields including entry fees
for high profile sporting and other events, where feasible.
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Other matters that were mentioned in General Business were
as follows:
·
Use of Nowra Showground for Junior Cricket, staff advised:
o
They will address this with the Show Society
o
Council is installing a synthetic pitch at Rugby Park in between
fields 2 and 3
·
Membership applications – interviews will be held prior to mid-May
and reported to Council
·
Staff addressed concerns from the Hon Fiona Phillips MP about the
drainage at Callala Bay
·
The helipad behind West Street Oval was also confirmed and
discussed
·
A question was raised in relation to whether the cricket practice
nets at West Street Oval needed to be moved, staff advised they will follow
this up and contact members offline.
There being no further business, the meeting concluded, the
time being 6.18pm.
Mr David
Goodman
CHAIRPERSON