Minutes of the Shoalhaven Sports Board

 

 

Meeting Date:     Wednesday, 25 May 2022

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.07pm

 

 

The following members were present:

 

Clr Patricia White

Mr David Goodman - Chairperson

Mr Roger Walker

Mr Craig Howsan

Ms Elizabeth Tooley

Ms Lucy Burgmann

Mr Kevin Norwood – Acting City Lifestyles Director (CEO Nominee)

 

 

Apologies / Leave of Absence

 

Apologies were received from Phill Newlyn, Catherine Campbell

 

 

Confirmation of the Minutes

RESOLVED (Craig Howsan / Clr White)

 

That the Minutes of the Shoalhaven Sports Board held on Wednesday 09 March 2022 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Nil

 

 

Reports

 

SB22.10     Acknowledgement of Resignation - Martin Aicken

HPERM Ref: D22/126557

Recommendation (Item to be determined under delegated authority)

That:

1.    The Shoalhaven Sports Board note the resignation received from Mr Martin Aicken (community member) and thank him for his commitment to the Board and the Sporting Community.

2.    The vacancy be filled via a casual position until the next round of vacant positions are called in March 2023.

RESOLVED (Roger Walker / Craig Howsan)

That:

1.    The Shoalhaven Sports Board note the resignation received from Mr Martin Aicken (community member) and a letter be sent from Council, signed by the Chair to thank him for his commitment to the Board and the Sporting Community .

2.    The vacancy be filled via a casual position until the next round of vacant positions are called in March 2023.

CARRIED

 

 

SB22.11     Sportsground Floodlighting - Replacement Schedule

HPERM Ref: D22/193520

In relation to Ison Field Park, it was suggested that the main field be upgraded with the Lux required to enable the recording of games at night under lights.

Clr White advised that there would need to be a reason attached to the request, such as the AFL Sports Park at Ulladulla that does have the capability as well as the Tennis Club as NSW Australian Tournaments are played there at night.

The Shoalhaven Sports Board thanked Council for the upgrades that have occurred to date.

Recommendation (Item to be determined under delegated authority)

That the report regarding development of a Floodlighting Program / Schedule for Sporting Fields and other Facilities be received for information by Shoalhaven Sports Board.

 

RESOLVED (Clr White / David Goodman)

That

1.      The report regarding development of a Floodlighting Program / Schedule for Sporting Fields and other Facilities be received for information by Shoalhaven Sports Board.

2.      Kevin Norwood clarify with the Manager Minor Projects within Community Planning and Projects to seek advice on the lux required to hold major sporting events at Ison Park and the possibility of upgrading the main field at Ison Park with the lux required to enable the recording of games at night under lights and clarify if there are any other determining factors to be taken into consideration for this to occur and advise the Shoalhaven Sports Board.

CARRIED

 

 

SB22.12     Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D22/193955

The Fencing of Thurgate Oval (stage 1) is anticipated to commence this month. It is still considered to no be longer safe for games.

It was clarified that the 12 month defect liability period for Boongaree refers to the warranty period. 

Council had considered the findings of an independent assessment of the play equipment. The independent assessment has been completed and based on that advice Council has now installed additional educational signage in the Skywalk areas to supplement the existing signage already displayed at Boongaree’s formal entrances.

 

These additional signs were developed in consultation with industry experts to enhance the community’s awareness of the Skywalk areas and also expand parents / guardians knowledge of the equipment’s intended use. 

Concerns were raised as to whether a Development Application had been lodged for the new club house and the lack of community consultation that has occurred to date.

It was queried what Council does to learn from unsuccessful applications (and successful ones) to improve on future applications.  Clr White clarified these can be followed up for feedback by the contact persons listed when the grants are applied for.

Recommendation (Item to be determined under delegated authority)

That Shoalhaven Sports Board accept the Current Projects Update report for information.

RESOLVED (Roger Walker / Lucy Burgmann)

That

1.      Shoalhaven Sports Board accept the Current Projects Update report for information.

2.      Completed Projects are no longer included for future reports.

3.      Kevin Norwood to report back to the Shoalhaven Sports Board in relation to the new club house including the club grant application and the letter of support provided and whether there is a Development Application and any community consultation to date.

4.      The historically received Tourism report for all upcoming events be included within future agendas

CARRIED

 

SB22.13     Shoalhaven Heads Pump Track - Aboriginal Heritage Assessment Criteria

HPERM Ref: D22/189878

Clarification on Native Title and Aboriginal Heritage Impact Permit (AHIP) were provided by Kevin Norwood and Liliana Hutchinson.

Native Title for the purpose of extinguishing. AHIP is the management of systems to identify history and impacts.

The Review of Environmental Factors (REF) has been completed internally and this potentially triggers an AHIP.  It was noted that this could take up to 12 months to come through and comes with instructions on how it can be delivered.

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board receive this report for information on Aboriginal Heritage Assessment Criteria, and legislative requirements in relation to the amenities block at the Shoalhaven Heads Pump Track. 

RESOLVED (Clr White / Roger Walker)

That

1.      The Shoalhaven Sports Board receive this report for information on Aboriginal Heritage Assessment Criteria, and legislative requirements in relation to the amenities block at the Shoalhaven Heads Pump Track.

2.      Staff to provide an update on the Thomas St, Sussex Inlet Sporting Native Title at the next Shoalhaven Sports Board meeting.

CARRIED

 

 

 

SB22.14     Additional Items - Various - General Business - Actions

The preparation work undertaken for the Aboriginal NRL Knockout at rugby park included widening of the fields and extended civil drainage.  The weather has meant it has been a little delayed.  The floodlight poles are ready to go in and the staff are currently sourcing quotes for the widening of the access road and leveling of the carpark.  The REF is complete and the 3 fields will be over sowed with rye grass.

The Bomaderry Sporting Complex has been recently top dressed and is holding up well after the installation of drainage.

The Knockout will be held over the October long weekend (Friday – Monday).

The upgrade is estimated to have cost $580K in total ($200K received from the State Government).

 

Clr White explained the claim process for potholes from the State Government for the Board’s information.

 

Jessica Richardson advised that in the absence of a member from the Office of Sport, Office of Sport Illawarra Shoalhaven are currently asking for support to identify suitable young people (aged 13 to 18 years) who may be interested in a unique opportunity to become a mentor for young people of all abilities.  Training will be provided as part of the program. The Office of Sport are working in collaboration with the Kiama Shoalhaven Community College to facilitate the training, there is an expectation that students who undertake the training will provide volunteer hours at the Shoalhaven Active Fest on 14 July 2022 at Archer Racecourse, South Nowra and within local community organisations in the Shoalhaven.  Students will need to satisfy the necessary time requirements of the provided training program (approximately 6 hours).  The Office of Sport will contact all identified students about the registrations process.  Being involved in the Inclusive Mentor Program would not only add value to any young person’s CV.

Student expression of interest close Friday 10 June 2022.

 

Liliana Hutchinson advised Council has put in an application for the Local Government Awards of Excellence within the Community Empowered Infrastructure Projects category for “Safety And Sustainability in Pump Tracks and Skate Parks for the Kangaroo Valley Pump Track, Shoalhaven Heads Pump Track and the • Sanctuary Point Skate Park Associated Works”.

 

Jessica Richardson also mentioned that Shoalhaven City Council is holding a Shoalhaven Health and Well Being Expo 2022 - Wednesday, 22 June 2022 between 10am – 3.30pm at the Shoalhaven Indoor Sports Centre for more information please visit https://www.eventbrite.com.au/e/shoalhaven-health-wellbeing-expo-registration-269254305877. The Shoalhaven Sports Board members were invited to attend and hold a stall if they are interested.

RESOLVED (By consent)

That

1.      A tour of the Bomaderry Sporting Complex be provided to the Shoalhaven Sports Board members upon completion of the works.

2.      An update be provided at the next Shoalhaven Sports Board meeting on the Federal Government Funding ($50K) provided for the Outriggers Club in Barkers Reserve Burrill Lake and replacement of the playground.

3.      Kevin Norwood to investigate and provide an update on how the tennis court booking system will work, using Erowal Bay as an example if a code is provided for one court and the ball is hit into an adjacent court.

4.      The information on the Office of Sport Youth Sport Mentor Program be sent with the minutes

CARRIED

 

 

 

 

 

There being no further business, the meeting concluded, the time being 6.13pm.

 

 

Mr David Goodman

CHAIRPERSON