Minutes of the Strategy and Assets Committee
Meeting Date: Tuesday, 20 July 2021
Location: Council Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 5.00pm
The following members were present:
Clr John Wells - Chairperson
Clr Amanda Findley
Clr Joanna Gash
Clr Patricia White
Clr Kaye Gartner
Clr Nina Digiglio
Clr Annette Alldrick
Clr John Levett
Clr Andrew Guile – (remotely)
Clr Greg Watson
Clr Mark Kitchener
Mr Stephen Dunshea - Chief Executive Officer
Apologies were received from Clr Pakes and Clr Proudfoot.
RESOLVED (Clr White / Clr Digiglio) MIN21.487 That the Minutes of the Strategy and Assets Committee held on Tuesday 8 June 2021 be confirmed.
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Clr Levett – SA21.163 – Request – Refund DA Fees – William Campbell Foundation – DA21/1384 – less than significant non pecuniary interest declaration - will remain in the room and will take part in discussion and vote – his son works for the Foundation.
Clr Findley – SA21.145 – Proposed Road Closure – Part Unnamed Council Public Road R1234b160 and Proposed Road Opening Lot 74 DP604846 - Milton – less than significant non pecuniary interest declaration - will remain in the room and will take part in discussion and vote – The applicant is known to her.
Clr Alldrick – SA21.145 – Proposed Road Closure – Part Unnamed Council Public Road R1234b160 and Proposed Road Opening Lot 74 DP604846 - Milton – less than significant non pecuniary interest declaration - will remain in the room and will take part in discussion and vote – The applicant is known to her.
Nil.
SA21.154 – Hyams Beach Draft Masterplan
Ms Lois Sparkes (representing Hyams Beach Villagers Association) spoke in favour of the recommendation.
Notices of Motion / Questions on Notice
SA21.133 Notice of Motion - Pedestrian Facility - Emmett Street Callala Bay |
HPERM Ref: D21/288998 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Investigate options to provide a pedestrian device on Emmett Street Callala Bay adjacent to the shopping complex and skate park area. 2. Provide a further report back to Council.
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RESOLVED (Clr White / Clr Findley) MIN21.488 That Council: 1. Investigate options to provide a pedestrian device on Emmett Street Callala Bay adjacent to the shopping complex and skate park area. 2. Provide a further report back to Council.
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SA21.134 Notice of Motion - Myna Birds – Ulladulla Commercial Business Area |
HPERM Ref: D21/289157 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Investigate options for Council to establish a pilot program to eradicate the current myna bird problems in and around South Street Ulladulla, and Council’s South Street Carpark. 2. Engage with local businesses to provide education program assistance for eradication of myna birds in their buildings and rooftops. 3. Provide further education programs for local residents regarding the myna bird problems and action plans for eradication.
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RESOLVED (Clr White / Clr Levett) MIN21.489 That Council: 1. Investigate options for Council to establish a pilot program to eradicate the current myna bird problems in and around South Street Ulladulla, and Council’s South Street Carpark. 2. Extend the pilot program across the city should it prove to be successful. 3. Engage with local businesses to provide education program assistance for eradication of myna birds in their buildings and rooftops. 4. Provide further education programs for local residents regarding the myna bird problems and action plans for eradication.
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Procedural Motion - Bring Item Forward |
RESOLVED (Clr Findley / Clr White) MIN21.490 That the matter of item SA21.154 - Hyams Beach Draft Masterplan be brought forward for consideration.
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HPERM Ref: D21/219937 |
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Recommendation (Item to be determined under delegated authority) That after careful consideration of all the feedback obtained from an extensive and thorough community consultation process, Council 1. Adopts the most preferred version of the Hyams Beach Draft Masterplan – Plan Ref No: 5518 – Date Issued: 10 June 2021 (Attachment 1). 2. Commits to implement the following Stage 1 works by December 2023 funded by the Sustainable Tourism & Infrastructure Grant: a. Formalise and construct parallel parking adjacent to Hyams Beach Foreshore Reserve and retain two-way traffic along Cyrus St. as per Plan No: 5518_02 and Plan Ref No: 5518_05; b. Formalise drop-off zones on Cyrus Street as per Plan Ref No: 5518_07; c. Installation of footpath on eastern side of Cyrus St from Chinamans Beach to connect with existing footpath at the intersection of Hyam Rd as per Plan Ref No: 5518_02; d. Installation of new access to beach from Seamans Carpark as per Plan Ref No: 5518_08; e. Finalise Seamans carpark and amenities improvements as per Plan Ref No: 5518-08; and f. Construct pedestrian access along Cyrus Street to connect Seamans Beach carpark with the Southern Beach Access track (known as bush track beach access) as per Plan Ref No: 5518-08 (Note E in legend) 3. Commits to implementing the 2021/2022 budget allocation of $450,000 Hyams Beach Foreshore Reserve Amenities. Design and construct amenities building containing 2 x Unisex accessible toilets shown as Reference Point E on the Masterplan (Plan Ref No: 5518).
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RESOLVED (Clr Findley / Clr White) MIN21.491 That after careful consideration of all the feedback obtained from an extensive and thorough community consultation process, Council 1. Adopts the most preferred version of the Hyams Beach Draft Masterplan – Plan Ref No: 5518 – Date Issued: 10 June 2021 (Attachment 1). 2. Commits to implement the following Stage 1 works by December 2023 funded by the Sustainable Tourism & Infrastructure Grant: a. Formalise and construct parallel parking adjacent to Hyams Beach Foreshore Reserve and retain two-way traffic along Cyrus St. as per Plan No: 5518_02 and Plan Ref No: 5518_05; b. Formalise drop-off zones on Cyrus Street as per Plan Ref No: 5518_07; c. Installation of footpath on eastern side of Cyrus St from Chinamans Beach to connect with existing footpath at the intersection of Hyam Rd as per Plan Ref No: 5518_02; d. Installation of new access to beach from Seamans Carpark as per Plan Ref No: 5518_08; e. Finalise Seamans carpark and amenities improvements as per Plan Ref No: 5518-08; and f. Construct pedestrian access along Cyrus Street to connect Seamans Beach carpark with the Southern Beach Access track (known as bush track beach access) as per Plan Ref No: 5518-08 (Note E in legend) 3. Commits to implementing the 2021/2022 budget allocation of $450,000 Hyams Beach Foreshore Reserve Amenities. Design and construct amenities building containing 2 x Unisex accessible toilets shown as Reference Point E on the Masterplan (Plan Ref No: 5518). 4. During the implementation phase, undertake community consultation which gives consideration to a lower cost car park and the movement of bollards, and consider the health of the mature Bangalay trees by not sealing over the root systems.
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Procedural Motion |
RESOLVED (Clr Findley / Clr White) MIN21.492 That the following items be resolved en bloc: · SA21.136 - Application for Community Consultative Body Council Accreditation - Kangaroo Valley Community Consultative Body · SA21.138 - Council Decision Making Prior to the September 2021 Local Government Elections - Caretaker Period · SA21.139 - Restriction as to User over Council Land - Part lot 17 DP 857006, Huskisson Waste Depot · SA21.143 - Acceptance of Grant Funding - Wine and Whales Campaign - Destination NSW - Tourism Marketing Promotional Activities 2021 · SA21.147 - Transfer of Lot 1 DP 821499 Lynburn Ave Bomaderry to Community Association DP270517 · SA21.148 - Proposed Disposal of Council Land - Far Meadow · SA21.149 - Grant of Easement for overhead power lines to Epsilon Distribution Ministerial Holding Corporation (Endeavour Energy) - 333 Illaroo Road Bangalee and Lot 4 West Cambewarra Road North Nowra · SA21.150 - Land Acquisition Matter - Bangalee & Cambewarra Localities · SA21.152 - Quotations - Grounds Maintenance - Building Services · SA21.153 - Tenders - SCC Administration Building Lift No.2 Replacement · SA21.155 - Policy Exemption - Newbook Pty Ltd · SA21.156 - Martinvale Lane, Jaspers Brush - Causeway Elevation · SA21.157 - Ratepayer Advance - Kerb & Gutter Construction - Tomerong Street Currarong · SA21.158 - Tenders - Garden & Timber Organics Shredding Service · SA21.160 - Rate Payer Advance - Kerb & Gutter Installation - 24 to 38 Basin View Parade Basin View · SA21.161 - Ratepayers Advance - Kerb & Gutter Construction 6, 10, 14, 16 Loralyn Avenue Sanctuary Point · SA21.162 - Ratepayers Advance - Kerb & Gutter Construction - 123 & 125 Loralyn Avenue St Georges Basin. · SA21.166 - Request for Plaques and Memorial - Plaques and Memorials Policy · SA21.169 - Sanctuary Point Oval Athletics Field Improvements · SA21.170 - Water & Sewerage Headworks Charges - Assistance for Developments Policy - Proposed Amendments Report · SA21.172 - Acquisition of sewer and electrical easements - 12 Flood Street Sussex Inlet · SA21.173 - Acquisition of Easement for Sewer Pipeline - Lot 3 DP505763 at Terara
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Items marked with an * were resolved ‘en bloc’.
SA21.136 Application for Community Consultative Body Council Accreditation - Kangaroo Valley Community Consultative Body |
HPERM Ref: D21/219858 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.493 That Council: 1. Support in principle the application from Kangaroo Valley Community Consultative Body (CCB) to be recognised by Council as a formal CCB. 2. Advertise the proposal for public comment. 3. In considering public comment, a. if no significant adverse feedback is received, accept the Kangaroo Valley Community Consultative Body as formally recognised and staff advise the community group accordingly. b. if significant feedback is received, staff will submit a report to Council for final determination of the formal Community Consultative Body status.
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SA21.137 Application to Name a Place of Significance - Canoe Tree Timbers - Sassafras |
HPERM Ref: D21/92440 |
Recommendation (Item to be determined under delegated authority) That Council endorse a submission to the Geographical Names Board to name a place of significance in the Sassafras area as Canoe Tree Timbers.
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RESOLVED (Clr Levett / Clr Findley) MIN21.494 That Council endorse a submission to the Geographical Names Board to name a place of significance in the Sassafras area as Canoe Tree Timbers.
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SA21.138 Council Decision Making Prior to the September 2021 Local Government Elections - Caretaker Period |
HPERM Ref: D21/223261 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.495 That the information in relation to Council decision making prior to the September 2021 Local Government Elections be noted.
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SA21.139 Restriction as to User over Council Land - Part lot 17 DP 857006, Huskisson Waste Depot. |
HPERM Ref: D21/227793 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.496 That Council resolves to create a Restriction as to User (60m wide) over that part of Lot 17 DP 857006 fronting Huskisson Rd and that the CEO be authorised to sign the documentation to bring this about.
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SA21.140 Bushfire Local Economic Recovery Fund - Stage 2 funding approvals |
HPERM Ref: D21/271302 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Accept the grants offered by the Australian and NSW Governments under the Bushfire Local Economic Recovery Fund program for the following projects: a. BLERF – 0111 Improve Resilience of four Showgrounds in Shoalhaven for $3,835,367 b. BLERF – 0166 Refurbish the Huskisson Mangrove Boardwalk for $2,443,605 c. BLERF – 0208 Design and Construct new Bendeela Reservoir and Fire Water Tanks for $990,000 d. BLERF – 0263 Upgrade Major Telecommunication Sites for $489,000 e. BLERF – 0628 Extend and Improve Lake Conjola Fire Station for $717,303 f. BLERF – 0629 Construct a Fire Station for Manyana and Bendalong for $1,752,930 g. BLERF – 0644 Supporting Lake Conjola Tourism Access for $775,349 h. BLERF - 0658 Create Bridge with Shared User Path on Lake Conjola Entrance Road for $1,000,000 2. Allocate $1,609,697 from various Council budgets to provide the co-contributions as outlined in the report. 3. Authorises the CEO, or his delegates, to sign the Deeds to support each of the grant allocations. 4. Thank all staff involved in the mammoth effort to prepare and lodge the 19 applications under BLERF over the December 2020 / January 2021 period. 5. In its public acknowledgements, thank the hundreds of individuals and organisations that provided letters of support across the range of projects submitted. 6. Write to relevant State and Federal Members of Parliament and Ministers thanking them for the generous support provided to the Shoalhaven through the allocation of this significant funding.
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RESOLVED (Clr Findley / Clr Wells) MIN21.497 That Council: 1. Accept the grants offered by the Australian and NSW Governments under the Bushfire Local Economic Recovery Fund program for the following projects: a. BLERF – 0111 Improve Resilience of four Showgrounds in Shoalhaven for $3,835,367 b. BLERF – 0166 Refurbish the Huskisson Mangrove Boardwalk for $2,443,605 c. BLERF – 0208 Design and Construct new Bendeela Reservoir and Fire Water Tanks for $990,000 d. BLERF – 0263 Upgrade Major Telecommunication Sites for $489,000 e. BLERF – 0628 Extend and Improve Lake Conjola Fire Station for $717,303 f. BLERF – 0629 Construct a Fire Station for Manyana and Bendalong for $1,752,930 g. BLERF – 0644 Supporting Lake Conjola Tourism Access for $775,349 h. BLERF - 0658 Create Bridge with Shared User Path on Lake Conjola Entrance Road for $1,000,000 2. Allocate $1,609,697 from various Council budgets to provide the co-contributions as outlined in the report. 3. Authorises the CEO, or his delegates, to sign the Deeds to support each of the grant allocations. 4. Thank all staff involved in the mammoth effort to prepare and lodge the 19 applications under BLERF over the December 2020 / January 2021 period. 5. In its public acknowledgements, thank the hundreds of individuals and organisations that provided letters of support across the range of projects submitted. 6. Write to relevant State and Federal Members of Parliament and Ministers thanking them for the generous support provided to the Shoalhaven through the allocation of this significant funding.
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HPERM Ref: D21/288157 |
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Recommendation (Item to be determined under delegated authority) That the preparation of the Development Application by Council for a Motor Sports complex at Yerriyong (part Lot 7309 DP 1148878 & Lot 7308 DP 1147573) be discontinued as it would appear to be not feasible on environmental grounds.
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Motion (Clr Levett / Clr Alldrick) That the preparation of the Development Application by Council for a Motor Sports complex at Yerriyong (part Lot 7309 DP 1148878 & Lot 7308 DP 1147573) be discontinued as it would appear to be not feasible on environmental grounds and no further Council time or money be expended directly on Council pursuing a motor sports complex in the Shoalhaven. For: Clr Findley, Clr Gartner, Clr Digiglio, Clr Alldrick and Clr Levett Against: Clr Wells, Clr Gash, Clr White, Clr Guile, Clr Watson, Clr Kitchener and Stephen Dunshea LOST
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RESOLVED (Clr Watson / Clr Gash) MIN21.498 That the preparation of the Development Application by Council for a Motor Sports complex at Yerriyong (part Lot 7309 DP 1148878 & Lot 7308 DP 1147573) be discontinued as it would appear to be not feasible on environmental grounds.
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SA21.143 Acceptance of Grant Funding - Wine and Whales Campaign - Destination NSW - Tourism Marketing Promotional Activities 2021 |
HPERM Ref: D21/284548 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.499 That Council: 1. Accept the grant offered by the NSW Government under the Destination NSW Tourism Recovery Marketing Grant Fund program to amplify the existing 2021 Tourism Marketing Campaign, Wine and Whales. 2. Authorises the CEO, or his delegates, to sign the agreement for this grant. 3. Write to Destination NSW and to the Minister for Jobs, Investment, Tourism and Western Sydney, The Hon Stuart Ayres MP, expressing Council’s appreciation for the funding allocation.
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SA21.146 Proposed Road Closure & Sale - Unnamed Road Off Woodburn Road Morton |
HPERM Ref: D21/156342 |
Recommendation That Council: 1. Close the unnamed road off Woodburn Road Morton, being approximately 7,500m2 as shown in attachment 1 (D20/422440), by a notice published in the Government Gazette; 2. Authorise the sale of the closed road to the adjoining property owner for $9,000 excluding GST (if applicable) with the proceeds from the sale to be allocated to the Property Reserve; 3. Require all costs associated with the road closure and sale to be borne by the adjoining property owner. 4. Authorises the Chief Executive Officer to sign any documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.
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RESOLVED (Clr Findley / Clr White) MIN21.500 That this Item be deferred to the Ordinary Meeting to be held on 27 July 2021.
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HPERM Ref: D21/200102 |
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RESOLVED* (Clr White / Clr Digiglio) MIN21.501 That Council, in accordance with Section 10A(2)(c) of the Local Government Act 1993, considers a separate confidential report on the proposed disposal of Council’s vacant land in Far Meadow.
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SA21.150 Land Acquisition Matter - Bangalee & Cambewarra Localities |
HPERM Ref: D21/277957 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.502 That Council, in accordance with Section 10A(2)(c) of the Local Government Act 1993, consider a separate confidential report in relation to property acquisition matters associated with Bangalee and Cambewarra localities.
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SA21.151 Tenders - Public Amenity Cleaning - Building Services |
HPERM Ref: D21/225699 |
Recommendation (Item to be determined under delegated authority) That Council consider a separate confidential report regarding Tenders - Public Amenity Cleaning - Building Services, in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
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RESOLVED (Clr Watson / Clr Levett) MIN21.503 That Council defer this Item to a later meeting for consideration by the incoming Council. For: Clr Wells, Clr White, Clr Alldrick, Clr Levett, Clr Guile, Clr Watson and Clr Kitchener Against: Clr Findley, Clr Gash, Clr Gartner, Clr Digiglio and Stephen Dunshea
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SA21.152 Quotations - Grounds Maintenance - Building Services |
HPERM Ref: D21/226665 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.504 That Council consider a separate confidential report regarding Quotations - Grounds Maintenance - Building Services, in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
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HPERM Ref: D21/199996 |
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RESOLVED* (Clr White / Clr Digiglio) MIN21.505 That Council: 1. Considers that a satisfactory result would not be achieved by inviting tenders due to the reasons listed below (pursuant to Section 55(3)(i) of the Local Government Act 1993): a. Newbook is the industry leading platform for holiday parks across Australia; b. RMS Cloud, the largest competitor, is updating their platform at this time and unable to provide a comparator system; c. There is considerable risk to Holiday Haven for operational disruption and financial loss with a property management and booking software change particularly during peak season. d. The limited ability or inability to undertake inspections of the platforms during current COVID operating restrictions; hence minimising the assessment capability. and thus endorses the decision of the Director City Services to allow for the continued use of the Newbook software for a further 12 months 2. Authorise the CEO (Director City Services) to manage the existing contract with Newbook acting as the Principal’s Representative on behalf of Council; 3. Note that Holiday Haven will conduct a tender process for the property management and booking software in early 2022 under section 55 of the Local Government Act 1993 and in accordance with the Shoalhaven City Council tendering procedure.
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SA21.156 Martinvale Lane, Jaspers Brush - Causeway Elevation |
HPERM Ref: D21/200814 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.506 That: 1. Council approves to undertake detailed assessment and design, at a cost of $85,000 to upgrade the causeway on Martinvale Lane in Jaspers Brush. 2. The investigation and design costs of $85,000 be funded from savings in the 2021/22 bridge / major culvert program. 3. That Council receive a future report on the outcomes of the detailed assessment and the preferred option. The report will be detailed enough for Council to: a. Agree on the preferred option for the elevation of the causeway. b. Obtain Fisheries approval and undertake necessary channel realignment and embankment protection works. c. Seek funding from State Government for construction.
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SA21.158 Tenders - Garden & Timber Organics Shredding Service |
HPERM Ref: D21/220967 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.507 That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
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SA21.159 Pedestrian Access / Footpath - Matron Porter Drive Narrawallee |
HPERM Ref: D21/247949 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Receive the report for information. 2. Note that a new concrete path 2.5 metre wide will be constructed on the eastern side of Matron Porter Drive from Narrawallee Reserve to Victor Avenue in August 2021 with funds for construction having been sourced from the Active Transport and Federal Stimulus grants.
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RESOLVED (Clr Findley / Clr Wells) MIN21.508 That Council: 1. Receive the report for information. 2. Note that a new concrete path 2.5 metre wide will be constructed on the eastern side of Matron Porter Drive from Narrawallee Reserve to Victor Avenue in August 2021 with funds for construction having been sourced from the Active Transport and Federal Stimulus grants.
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SA21.164 Worrigee / South Nowra / East Nowra Investigations - Aquatic Centre & Integrated Recreational Strategic Plan |
HPERM Ref: D21/154335 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Further investigate the opportunities for a Public Private Partnership in discussion with the Shoalhaven Ex-Servicemen’s Club (Worrigee Sports) and receive a further report at the conclusion of these discussions; 2. Further investigate the need for a community centre / facility for the Worrigee, South Nowra, and East Nowra areas under the review of the Community Infrastructure Strategic Plan and continue discussions with Schools Infrastructure NSW regarding access to Department of Education premises; 3. Include the creation of an integrated and connected recreational plan for the Worrigee, South Nowra, and East Nowra areas under the review of the Community Infrastructure Strategic Plan, currently being undertaken by Council.
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RESOLVED (Clr Watson / Clr White) MIN21.509 That Council: 1. Further investigate the opportunities for a Public Private Partnership in discussion with the Shoalhaven Ex-Servicemen’s Club (Worrigee Sports) and receive a further report at the conclusion of these discussions;
2. Further investigate the need for a community centre / facility for the Worrigee, South Nowra, and East Nowra areas under the review of the Community Infrastructure Strategic Plan and continue discussions with Schools Infrastructure NSW regarding access to Department of Education premises; 3. Include the creation of an integrated and connected recreational plan for the Worrigee, South Nowra, and East Nowra areas under the review of the Community Infrastructure Strategic Plan, currently being undertaken by Council. For: Clr Gash, Clr White, Clr Digiglio, Clr Alldrick, Clr Guile, Clr Watson, Clr Kitchener and Stephen Dunshea Against: Clr Wells, Clr Findley, Clr Gartner and Clr Levett Note: A Rescission Motion was received on this item.
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A Point of Order was raised by Clr Findley against Clr Watson for bringing her reputation into disrepute.
Clr Watson withdrew his comment.
SA21.165 Site Investigations and Consultation - Community Swimming Pool - Culburra Beach |
HPERM Ref: D21/179935 |
Recommendation (Item to be determined under delegated authority) That Council: 1. Receive this report as an update on: a. Possible sites for the location of the proposed community swimming pool in the Culburra Beach locality being; i. Culburra Community Centre ii. West Culburra development b. Legislative requirements and guidelines for swimming pool management, operation and safety; c. Discussions with The Halloran Trust on a potential Public Private Partnership to deliver the proposed community swimming pool within the West Culburra development. 2. Commence consultations with the community and the Halloran Trust to investigate the desired location, features and feasibility of the proposed community swimming pool at Culburra Beach at the locations noted in 1(a)(i) being Culburra Community Centre and 1(a)(ii) being West Culburra development; 3. Commence consultations with the community on their willingness to operate and manage a community swimming pool; 4. Receive a further report on the outcomes of the consultation, site identification and feasibility of establishing the proposed community pool to be operated by the local community.
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RESOLVED (Clr White / Clr Watson) MIN21.510 That Council: 1. Receive this report as an update on: a. Possible sites for the location of the proposed community swimming pool in the Culburra Beach locality being; i. Culburra Community Centre ii. West Culburra development b. Legislative requirements and guidelines for swimming pool management, operation and safety; c. Discussions with The Halloran Trust on a potential Public Private Partnership to deliver the proposed community swimming pool within the West Culburra development. 2. Commence consultations with the community and the Halloran Trust to investigate the desired location, features and feasibility of the proposed community swimming pool at Culburra Beach at the locations noted in 1(a)(i) being Culburra Community Centre and 1(a)(ii) being West Culburra development; 3. Commence consultations with the community on their willingness to operate and manage a community swimming pool; 4. Receive a further report on the outcomes of the consultation, site identification and feasibility of establishing the proposed community pool to be operated by the local community.
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SA21.166 Request for Plaques and Memorial - Plaques and Memorials Policy |
HPERM Ref: D21/195027 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.511 That Council as per the Plaques and Memorials Policy: 1. Approve the request for a new seat and plaque at Bombie Beach carpark, Ulladulla. 2. Approve the request for a new seat and plaque at Hyams Beach Boat Ramp. 3. Approve the request for a new seat and plaque at Trevenar Reserve, Sussex Inlet. 4. Approve the request for a new seat and plaque at Inyadda Beach entrance, Bendalong. 5. Approve the request for a plaque only at Callala Creek Bicentennial Park, Callala Bay. 6. Approve the request for a new seat and plaque at Collingwood Beach, Vincentia. 7. Approve the request for a new seat and plaque at Ellmoos Reserve, Sussex Inlet. 8. Approve the request for a new seat and plaque at Scerri Dr, Kioloa. 9. Approve the request for a plaque only at Nelsons Beach, Vincentia. 10. Approve either the request for a plaque only at Mollymook Beach Reserve, Mollymook or the request for a new seat and plaque at Rennies Beach, Ulladulla dependent on the preference of the applicant. 11. Approve the request for a new seat and plaque at Carroll Avenue Reserve, Lake Conjola.
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SA21.167 Shoalhaven Community and Recreation Precinct (SCaRP) update |
HPERM Ref: D21/247714 |
Recommendation (Item to be determined under delegated authority) That Council 1. Accept the update on the Shoalhaven Community and Recreation Precinct (SCaRP) Project for information. 2. Endorse the progression to tender for the detail design and staging plan of the Northern Section of SCaRP in line with the endorsed Master Plan (attached) including:- a. Pavilion - Community Hub, 50 Metre indoor pool, learn to swim pool, water play pool features, gym and fitness facilities b. Synthetic Athletics Track c. Rugby League Fields d. Associated infrastructure (carparks, pathways and landscaping)
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RESOLVED (Clr Findley / Clr Wells) MIN21.512 That Council 1. Accept the update on the Shoalhaven Community and Recreation Precinct (SCaRP) Project for information. 2. Endorse the progression to tender for the detail design and staging plan of the Northern Section of SCaRP in line with the endorsed Master Plan (attached) including:- a. Pavilion - Community Hub, 50 Metre indoor pool, learn to swim pool, water play pool features, gym and fitness facilities b. Synthetic Athletics Track c. Rugby League Fields d. Associated infrastructure (carparks, pathways and landscaping)
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HPERM Ref: D21/248398 |
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Recommendation (Item to be determined under delegated authority) That Strategy & Assets Committee: 1. Receive the information in this report on making the Shoalhaven a Dementia-Friendly Community. 2. Implement the following steps to make the Shoalhaven a community that supports participation and inclusion of people with dementia. a. Identify a champion within Council to lead the change. b. Ready Council teams for change by embedding improvement of community inclusion into core processes. c. Learn more about local context through desktop and network research. d. Generate community awareness by promoting existing Council and community activities and facilities. e. Engage with teams across Council to generate Council-wide awareness and support. f. Consult with local people who have dementia and their families and carers about what dementia-friendly means to them in the Shoalhaven, including as part of engagement processes used for developing the Disability Inclusion Action Plan g. Implement cost-neutral initiatives. h. Investigate what resourcing would be required to implement other initiatives and embed dementia-friendly principles into Council functions and processes. 3. Implement the steps outlined above to make the Shoalhaven a community that supports participation and inclusion of people with all types of neurodiversity, including dementia. 4. Write to the following Ministers to ask them to consider implementing Dementia Australia’s Roadmap for Quality Dementia Care, and the following local Members to ask for their support: a. Federal Minister for Senior Australians and Aged Care Services b. Federal Minister for Health and Aged Care c. NSW Minister for Sport, Multiculturalism, Seniors and Veterans d. NSW Minister for Families, Communities and Disability Services e. NSW Shadow Minister for Health, Shadow Minister for the Illawarra, and South Coast f. Member for Gilmore g. Member for South Coast h. Member for Kiama 5. Acknowledge the ageing population of the Shoalhaven deserve the values we uphold: Respect, Collaboration, Adaptability, and Integrity.
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RESOLVED (Clr Digiglio / Clr Gartner) MIN21.513 That Strategy & Assets Committee: 1. Receive the information in this report on making the Shoalhaven a Dementia-Friendly Community. 2. Implement the following steps to make the Shoalhaven a community that supports participation and inclusion of people with dementia. a. Identify a champion within Council to lead the change. b. Ready Council teams for change by embedding improvement of community inclusion into core processes. c. Learn more about local context through desktop and network research. d. Generate community awareness by promoting existing Council and community activities and facilities. e. Engage with teams across Council to generate Council-wide awareness and support. f. Consult with local people who have dementia and their families and carers about what dementia-friendly means to them in the Shoalhaven, including as part of engagement processes used for developing the Disability Inclusion Action Plan g. Implement cost-neutral initiatives. h. Investigate what resourcing would be required to implement other initiatives and embed dementia-friendly principles into Council functions and processes. 3. Implement the steps outlined above to make the Shoalhaven a community that supports participation and inclusion of people with all types of neurodiversity, including dementia. 4. Write to the following Ministers to ask them to consider implementing Dementia Australia’s Roadmap for Quality Dementia Care, and the following local Members to ask for their support: a. Federal Minister for Senior Australians and Aged Care Services b. Federal Minister for Health and Aged Care c. NSW Minister for Sport, Multiculturalism, Seniors and Veterans d. NSW Minister for Families, Communities and Disability Services e. NSW Shadow Minister for Health, Shadow Minister for the Illawarra, and South Coast f. Member for Gilmore g. Member for South Coast h. Member for Kiama 5. Acknowledge the ageing population of the Shoalhaven deserve the values we uphold: Respect, Collaboration, Adaptability, and Integrity.
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SA21.170 Water & Sewerage Headworks Charges - Assistance for Developments Policy - Proposed Amendments Report |
HPERM Ref: D21/250988 |
RESOLVED* (Clr White / Clr Digiglio) MIN21.514 That Council 1. Discontinue the Water & Sewerage Headworks Charges – Assistance for Developers Policy on 31 March 2022 (valid from 7 April 2020), to align with the COVID-19 Contributions Discount Subsidy Policy (POL20/23) review. This is also in line with the end of the pandemic period as defined by the current Section 10.17, Environmental Planning and Assessment Act 1979: COVID-19 Pandemic – Ministerial Orders (2021). 2. Publicly advertise the revised Policy in accordance with legislative requirements as soon as possible and if any significant submissions are received that these be considered in a further report to enable the finalisation of the Policy. If no (or minor) submissions are received then proceed to finalise the amendment to the Policy as notified, without any further reports. 3. Revert to the Section 64 Assistance Policy that existed prior to 7 April 2020, after 31 March 2022. |
SA21.171 Bendeela Reservoir - Review of Environmental Factors |
HPERM Ref: D21/218352 |
Recommendation (Item to be determined under delegated authority) That Council, after consideration of the Review of Environmental Factors for the Bendeela Reservoir, dated May 2021: 1. Determine that it is unlikely that there will be any significant environmental impact as a result of the proposed works and an Environmental Impact Statement is therefore not required for the proposed activity. 2. Adopt and implement the proposed mitigation measures and controls outlined in the Review of Environmental Factors.
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RESOLVED (Clr Findley / Clr White) MIN21.515 That Council, after consideration of the Review of Environmental Factors for the Bendeela Reservoir, dated May 2021: 1. Determine that it is unlikely that there will be any significant environmental impact as a result of the proposed works and an Environmental Impact Statement is therefore not required for the proposed activity. 2. Adopt and implement the proposed mitigation measures and controls outlined in the Review of Environmental Factors.
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Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.
No members of the public made representations.
RESOLVED (Clr Levett / Clr Gartner) MIN21.516
That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.
CSA21.34 Land Acquisition Matter - Bangalee & Cambewarra Localities Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.10(A)(2)(c) There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. CSA21.35 Proposed Disposal of Council Land - Far Meadow Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.10(A)(2)(c) There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.
CSA21.36 Tenders - Public Amenity Cleaning - Building Services Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i) There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. CSA21.37 Quotations - Ground Maintenance - Building Services Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i) There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. CSA21.38 Tenders – Garden & Timber Organics Shredding Service Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i) There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.
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The meeting moved into confidential the time being 6:52pm.
The meeting moved into open session, the time being 6:55pm.
Report from confidential session
The following resolutions of the meeting, whilst closed to the public, were made public.
CSA21.34 Land Acquisition Matter - Bangalee & Cambewarra Localities |
HPERM Ref: D21/277390 |
This item is a recommendation to the Ordinary Meeting on 27 July 2021
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HPERM Ref: D21/200369 |
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This item is a recommendation to the Ordinary Meeting on 27 July 2021
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CSA21.36 Tenders - Public Amenity Cleaning - Building Services |
HPERM Ref: D21/218544 |
RESOLVED MIN21.518C That Council defer this Item to a later meeting for consideration by the incoming Council.
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CSA21.37 Quotations - Ground Maintenance - Building Services |
HPERM Ref: D21/218534 |
RESOLVED MIN21.519C That 1. Council adopt the recommendation of the Quotation Assessment Team to accept the quotation from Programmed Property Services Pty Ltd for two years (with the option of a one-year extension) at a cost of $138,443.00 per year (total cost $276,886.00). 2. The contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government Regulation, by the Director City Services, as the Principle’s Representative.
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CSA21.38 Tenders – Garden & Timber Organics Shredding Service |
HPERM Ref: D21/220030 |
RESOLVED MIN21.520C That 1. The Strategy & Assets Committee accept the Tender from Soilco Pty Ltd for Garden & Timber Organics Shredding Service at a total 3 year estimated cost of $802,750 (excluding GST), with an option for Council to extend the Service at its sole discretion for up to 3 additional years. 2. The contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government Regulation by the Chief Executive Officer (Director City Services).
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Note: A Rescission Motion was received in relation to SA21.164 – Worrigee / South Nowra / East Nowra Investigations – Aquatic Centre and Integrated Recreational Strategic Plan signed by Clr Findley, Clr Levett and Clr Gartner.
There being no further business, the meeting concluded, the time being 6:59pm.
Clr Wells
CHAIRPERSON