Minutes of the Ordinary Meeting

 

 

Meeting Date:     Monday, 26 September 2022

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   5.30pm

 

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr John Kotlash

Clr Matthew Norris

Clr Liza Butler

Clr Moo D'Ath

Clr Serena Copley

Clr Paul Ell

Clr Evan Christen

Clr Patricia White

Clr John Wells

Clr Greg Watson – left the meeting at 9.56pm

Clr Mark Kitchener – left the meeting at 9.30pm

 

 

 

The Chairperson read a statement advising those present that the proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice.

 

The meeting was opened by an Acknowledgement of Country by the Chairperson, followed with a Moment of Silence & Reflection and the playing of the Australian National Anthem.

 

 

Apologies / Leave of Absence

Note: A request for leave of absence was received from Clr Gray for this meeting was granted at the meeting of 12 September 2022.

 

 

Confirmation of the Minutes

RESOLVED (Clr Norris / Clr Copley)                                                                                    MIN22.652

That the Minutes of the Ordinary Meeting held on Monday 12 September 2022 and the Extra Ordinary Meeting held on Tuesday 20 September 2022 be confirmed.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

Declarations of Interest

Clr Norris – CL22.456 - CL22.456      2022/2023 Community Donations – less than significant non pecuniary interest declaration – he is a member of an organisation (Rotary Nowra) receiving a donation – will leave the room and will not take part in discussion or vote.

 

 

Presentation of Petitions

Clr White presented a petition containing 58 signatures which states:

We, the undersigned, hereby respectfully request Shoalhaven City Council to accept our concerns in making their decision on DA’s 21/2359 & 21/2348 (32 and 36 Yarrawonga Drive, Mollymook Beach):

·         The bulk and style (streetscape) are not in keeping with the surrounding homes and estate.

·         Increased traffic flow with inevitable street parking from the 8 bedrooms in each block.

·         Overlooking potential into neighbouring buildings.

·         Non-compliance issues in the buildings, e.g. separate presentation for 36 Yarrawonga.

 

 

 

Mayoral Minute

 

MM22.21    Mayoral Minute - Manyana Special Conservation Area

HPERM Ref: D22/345508

Item dealt with later in the meeting see MIN22.661

 

 

MM22.22    Mayoral Minute - Condolences - Uncle Jack Charles, Actor & Revered Aboriginal Elder

HPERM Ref: D22/397130

Recommendation

That Council acknowledges the passing of Uncle Jack Charles and pass condolences onto Uncle Jack’s family.

 

RESOLVED (Clr Findley / Clr D'Ath)                                                                                    MIN22.653

That Council acknowledges the passing of Uncle Jack Charles and pass condolences onto Uncle Jack’s family.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 


 

 

MM22.23    Mayoral Minute - Congratulations Clr Wells - Awarded Life Membership - Illawarra Academy of Sport

HPERM Ref: D22/397026

Recommendation

That Council:

1.    Write to Councillor John Wells acknowledging and congratulating him on being awarded Life Membership to the Illawarra Academy of Sport.

2.    Write to Paul Knight the incoming President of Illawarra Academy of Sport, congratulating him on becoming the first Aboriginal president.

 

RESOLVED (Clr Findley / Clr White)                                                                                   MIN22.654

That Council:

1.    Write to Councillor John Wells acknowledging and congratulating him on being awarded Life Membership to the Illawarra Academy of Sport.

2.    Write to Paul Knight the incoming President of Illawarra Academy of Sport, congratulating him on becoming the first Aboriginal president.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

Deputations and Presentations

MM22.21 - Mayoral Minute - Manyana Special Conservation Area

Ms Jorj Lowrey addressed the meeting to speak for the recommendation.

CL22.460 - Next Steps - Realising the Moss Vale North Urban Release Area

Mr Michael Braithwaite addressed the meeting to speak against the recommendation.

CL22.470 - Development Application - 32 & 36 Yarrawonga Drive Mollymook Beach - Lot 211 DP 1043758 & Lot 304 DP 1234415

Mr Bruce Dalton addressed the meeting to speak against the recommendation.

Mr Anthony Moxey addressed the meeting to speak for the recommendation.

CL22.474 - Notice of Motion - Shoalhaven City Council Supports an End to Native Forest Logging in NSW South East

Ms Takesa Frank addressed the meeting to speak for the recommendation.

Ms Alison Rudmen addressed the meeting to speak against the recommendation.

 


 

 

Call Over of the Business Paper

 

Call Over of Business Paper - En bloc

RESOLVED (Clr White / Clr Copley)                                                                                    MIN22.655

That the following items be resolved en bloc:

·         SB22.18 - Policy Review - Sportsgrounds Management

·         SB22.19 - Policy Review - Elite Athlete Support Program

·         SB22.20 - Policy Review - Sports Grants Program (Capital Works)

·         SB22.21 - Additional Item - Sporting Event List / Report

·         IA22.15 - Additional Item - Funding Program for Accessibility to Shops

Note – the items will be marked with an asterisk (*) in these Minutes.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Call Over of Business Paper - En bloc

RESOLVED (Clr White / Clr Christen)                                                                                  MIN22.656

That the following items of City Performance be resolved en bloc:

·         CL22.451 - Determination of Date & Time of Council Meetings & Councillor Briefings

·         CL22.452 - Ordinary Meeting - Order of Business

·         CL22.455 - 2023 Conferences

·         CL22.457 - Investment Report - August 2022

Note – the items will be marked with an asterisk (*) in these Minutes.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Call Over of Business Paper - En bloc

RESOLVED (Clr White / Clr Wells)                                                                                      MIN22.657

That the following items of City Futures be resolved en bloc:

·         CL22.462 - Temporary Helicopter Landing Site - Part of West Street Oval - Shoalhaven Hospital Redevelopment Project

·         CL22.463 - AATP Stage 5 - Taxiway and Drainage

Note – the items will be marked with an asterisk (*) in these Minutes.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Call Over of Business Paper - En bloc

RESOLVED (Clr Wells / Clr White)                                                                                      MIN22.658

That the following items of City Services be resolved en bloc:

·         CL22.464 - Public Policy for Review - Rescind - Renewable Energy Installations on Council Assets

·         CL22.465 - Public policy for review - rescind - Sustainable Energy Policy

·         CL22.467 - Tenders - Replacement of Two Timber Bridges with Concrete Structures

·         CL22.468 - Tenders - Supply & Lay Asphalt – July 2022 to June 2024

·         CL22.469 - Acquisition of Land & Easement - Cambewarra Locality

Note – the items will be marked with an asterisk (*) in these Minutes.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Call Over of Business Paper - En bloc

RESOLVED (Clr Ell / Clr Wells)                                                                                            MIN22.659

That the following items of City Lifestyles be resolved en bloc:

·         CL22.471 - S355 Management Committees - Policy Review and Annual Council Delegation

·         CL22.472 - Acceptance of Grant Funding - Reconnecting Regional NSW - Community Events Program

Note – the items will be marked with an asterisk (*) in these Minutes.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr White / Clr Copley)                                                                                    MIN22.660

That the following items be brought forward for consideration:

·         MM22.21 - Mayoral Minute - Manyana Special Conservation Area

·         CL22.460 - Next Steps - Realising the Moss Vale North Urban Release Area

·         CL22.470 - Development Application – 32 & 36 Yarrawonga Drive Mollymook Beach – Lot 211 DP 1043758 & Lot 304 DP 1234415

·         CL22.474 - Notice of Motion - Shoalhaven City Council Supports an End to Native Forest Logging in NSW South East

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

MM22.21    Mayoral Minute - Manyana Special Conservation Area

HPERM Ref: D22/345508

Note: A Deputation was received on this item.

Recommendation

That Council:

1.      Supports the community of Manyana's aspirations to conserve the land known as Manyana Beach Estate (Lot 172 DP755923 and Lot 823 DP247285) as the Manyana Special Conservation Reserve to be included in and managed as part of the Conjola National Park.

2.           Acknowledges that it is understood that given listed threatened species the development has been declared a “controlled action” by the Commonwealth Government under the provisions of the Environment Protection and Biodiversity Conservation Act 1999 and this has effectively halted any development of the site at this point.

3.      Acknowledges the offer from the NSW State Government in 2021, to help support the purchase of the land and reopen discussions with the NSW Government in this regard.

4.      Acknowledges the desire of the NSW State Government to improve the safety of the Princes Highway to the South of Nowra, with changes and future works that will impact existing conservation lands, namely the potential loss of 20ha from the Conjola National Park and notes that the Manyana Special Conservation Reserve could be a candidate for purchase by the NSW Government as an offset for the future works,  particularly land of equivalent size legislated to be removed from the Conjola National Park to allow for road safety improvements on the Princes Highway south of Nowra.

5.      Write to the NSW Premier, Deputy Premier, Treasurer and relevant Government Ministers (Infrastructure, Planning, Transport and Regional Transport and Roads) requesting and supporting the NSW State Governments purchase of the Manyana Beach Estate / Special Conservation Reserve for conservation and for offsetting the future impacts created by Transport for NSW (TfNSW) and the representations also be sent to the relevant Shadow Ministers and The Greens NSW Parliamentary Representatives.

 

RESOLVED (Clr Findley / Clr D'Ath)                                                                                    MIN22.661

That Council:

1.      Supports the community of Manyana's aspirations to conserve the land known as Manyana Beach Estate (Lot 172 DP755923 and Lot 823 DP247285) as the Manyana Special Conservation Reserve to be included in and managed as part of the Conjola National Park.

2.      Acknowledges that it is understood that given listed threatened species the development has been declared a “controlled action” by the Commonwealth Government under the provisions of the Environment Protection and Biodiversity Conservation Act 1999 and this has effectively halted any development of the site at this point.

3.      Acknowledges the offer from the NSW State Government in 2021, to help support the purchase of the land and encourage the NSW Government to fund the acquisition of the property as part of the National Parks estate.

4.      Acknowledges the desire of the NSW State Government to improve the safety of the Princes Highway to the South of Nowra, with changes and future works that will impact existing conservation lands, namely the potential loss of 20ha from the Conjola National Park and notes that the Manyana Special Conservation Reserve could be a candidate for purchase by the NSW Government as an offset for the future works,  particularly land of equivalent size legislated to be removed from the Conjola National Park to allow for road safety improvements on the Princes Highway south of Nowra.

 

5.      Write to the NSW Premier, Deputy Premier, Treasurer and relevant Government Ministers (Infrastructure, Planning, Transport and Regional Transport and Roads) requesting and supporting the NSW State Governments purchase of the Manyana Beach Estate / Special Conservation Reserve for conservation and for offsetting the future impacts created by Transport for NSW (TfNSW) and the representations also be sent to the relevant Shadow Ministers and The Greens NSW Parliamentary Representatives

6.      Further reports be provided to Council as this matter progresses.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.460   Next Steps -  Realising the Moss Vale North Urban Release Area

HPERM Ref: D22/360180

Note: A Deputation was received on this item.

Recommendation

That Council:

1.    Proceed to finalise the Planning Proposal and adopt the draft Development Control Plan Chapter guiding the delivery of the Moss Vale North Urban Release Area, as amended in accordance with Attachment 2 of this report.

2.    Complete consultation with the following NSW Government Agencies:

a.    Department of Planning and Environment – Water Licensing and Approvals

b.    Transport for New South Wales

3.    Delegate authority to the CEO, or his delegate, to update the Planning Proposal and Development Control Plan chapter and include any appropriate changes resulting from the:

a.    Consultation with NSW Government Agencies.

b.    Moss Vale Road North Urban Release Area Riparian Assessment prepared by Ecological Australia in April 2022.

c.    Updated flood risk modelling.

4.    Set an effective commencement date for the Development Control Plan Chapter of 27 March 2023.

5.    Receive a further report on the proposed Development Contributions Framework delivering infrastructure for the Urban Release Area, including arrangements for the public exhibition of the framework.

6.    Invite parties with a current or future interest(s) in the Urban Release Area who are seeking an alternative development outcome to that facilitated by the final Planning Proposal and draft Development Control Plan Chapter to submit requests for Planning Proposals and alternate development controls for Council’s subsequent separate consideration.

 

Motion (Clr Wells / Clr White)

That in relation to Item CL22.460 Next Steps - Realising the Moss Vale North Urban Release Area, the matter be deferred to a detailed Clr Briefing for strategic purposes.

 

For:             Clr Copley, Clr Ell, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath and Clr Christen

MOTION LOST ON THE CASTING VOTE OF THE CHAIR.

 

RESOLVEd (foreshadowed motion) (Clr Butler / Clr Norris)                                  MIN22.662

That Council:

1.    Proceed to finalise the Planning Proposal and adopt the draft Development Control Plan Chapter guiding the delivery of the Moss Vale North Urban Release Area, as amended in accordance with Attachment 2 of this report.

2.    Complete consultation with the following NSW Government Agencies:

a.    Department of Planning and Environment – Water Licensing and Approvals

b.    Transport for New South Wales

3.    Delegate authority to the CEO, or his delegate, to update the Planning Proposal and Development Control Plan chapter and include any appropriate changes resulting from the:

a.    Consultation with NSW Government Agencies.

b.    Moss Vale Road North Urban Release Area Riparian Assessment prepared by Ecological Australia in April 2022.

c.    Updated flood risk modelling.

4.    Set an effective commencement date for the Development Control Plan Chapter of 27 March 2023.

5.    Receive a further report on the proposed Development Contributions Framework delivering infrastructure for the Urban Release Area, including arrangements for the public exhibition of the framework.

6.    Invite parties with a current or future interest(s) in the Urban Release Area who are seeking an alternative development outcome to that facilitated by the final Planning Proposal and draft Development Control Plan Chapter to submit requests for Planning Proposals and alternate development controls for Council’s subsequent separate consideration.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr Watson and Clr Kitchener

Against:    Clr White and Clr Wells

CARRIED

 

 

CL22.470   Development Application – 32 & 36 Yarrawonga Drive Mollymook Beach – Lot 211 DP 1043758 & Lot 304 DP 1234415

HPERM Ref: D22/353631

Note: A Deputation was received on this item and a Petition was received on this item.

Recommendation

That the:

1.  Development Application DA21/2359 to construct a two-storey attached dual occupancy and Torrens title subdivision at Lot 211 DP 1043758, 32 Yarrawonga Dr, Mollymook Beach be approved subject to the conditions contained in Attachment 3 of this report.

2.  Development Application DA21/2348 to construct a two-storey attached dual occupancy and Torrens title subdivision at Lot 304 DP 1234415 36 Yarrawonga Dr, Mollymook Beach be approved subject to the conditions contained in Attachment 4 of this report.

 

RESOLVED (Clr Kitchener / Clr White)                                                                                MIN22.663

That:

1.      The Development Application DA21/2359 to construct a two-storey attached dual occupancy and Torrens title subdivision at Lot 211 DP 1043758, 32 Yarrawonga Drive, Mollymook Beach be refused for the following reasons:

a.      The development is unsatisfactory in that it is contrary to the Shoalhaven Development Control Plan 2014, Chapter 13, in that the floorspace ratio control of 0.5:1 (acceptable solution A2.1) is exceeded. (Section 4.15 (1) (iii).)

b.      The development, as a result of the floorspace ratio control, is out of character with the existing development due the bulk and scale of the development. (Section 4.15 (1) (iii).)

c.      The development is unsatisfactory in that it is contrary to the Shoalhaven Development Control Plan 2014, Chapter 13, in that the development has an unsatisfactory garage width (acceptable solution A25.2). (Section 4.15 (1) (iii.))

d.      The development, as a result of the garage door width and dominance of this feature, is out of character with the existing development (Section 4.15 (1) (iii).) and not in the public interest.

e.      For the reasons above, the proposal is not suitable for the site.  (Section 4.15 (1) (c).)

f.       As a result of significant objection, the proposed development is contrary to the public interest. (Section 4.15 (1) (d) and (e).)

2.      That Development Application DA21/2348 to construct a two-storey attached dual occupancy and Torrens title subdivision at Lot 304 DP 1234415, 36 Yarrawonga Drive, Mollymook Beach be refused for the following reasons:

a.      The development does not take advantage of the corner site by addressing each street frontage as detailed in Shoalhaven Development Control Plan 2014, Chapter 13, acceptable solution A11.3. (Section 4.15 (1) (iii).)

b.      The development, by not taking advantage of the corner site, has a bulk scale which is out of character with the existing development.  (Section 4.15 (1) (iii).)

c.      For the reasons above, the proposal is not suitable for the site.  (Section 4.15 (1) (c).)

d.      As a result of significant objection, the proposed development is contrary to the public interest. (Section 4.15 (1) (d) and (e).)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

AGAINST:    Nil

CARRIED

 

 

CL22.474   Notice of Motion - Shoalhaven City Council Supports an End to Native Forest Logging in NSW South East

HPERM Ref: D22/399183

Note: A Deputation was received on this item.

Recommendation

That Council:

1.    Supports the rapid end to logging of public native forests in NSW South-East.

 

2.    Advocates to the NSW Government for the urgent development of a plan for the just transition of the Forestry Corporation NSW native forest sector to ecologically sustainable plantations and farm forestry and that such plans ensure the protection of existing jobs in this sector.

3.    Advocates that the NSW State government enact plans to manage our State Forests, in partnership with South Coast communities and local councils, for their nature-based tourism assets, recreational opportunities, biodiversity values, for carbon sequestration and continue to manage forests for fire mitigation (fire trail maintenance etc), weed & pest control.

4.    Writes, in such advocacy, to:

a)   The Hon. Dominic Perrottet MP, Premier of NSW;

b)   The Hon. Dugald Saunders MP, Minister for Agriculture and Western NSW;

c)   The shareholder Ministers for Forestry Corporation of NSW being The Hon. Matt Kean MP, Treasurer and Minister for Energy, and The Hon. Damien Tudehope MLC, Minister for Finance and Employee Relations;

d)   The Hon. Shelley Hancock MP, Member for South Coast, and

e)   The relevant Shadow Ministers, in accordance with items 2 & 3 being The Hon. Chris Minns MP, Leader of the Opposition, The Hon. Mick Vietch MLC, Shadow Minister for Agriculture, The Hon. Jihad Dib MP, Shadow Minister for Energy and Climate Change and The Hon. Anoulack Chanthivong MP, Shadow Minister for Finance.

 

Motion (Clr D'Ath / Clr Christen)

That Council:

1.    Supports the rapid end to logging of public native forests in NSW South-East.

2.    Advocates to the NSW Government for the urgent development of a plan for the just transition of the Forestry Corporation NSW native forest sector to ecologically sustainable plantations and farm forestry and that such plans ensure the protection of existing jobs in this sector.

3.    Advocates that the NSW State government enact plans to manage our State Forests, in partnership with South Coast communities and local councils, for their nature-based tourism assets, recreational opportunities, biodiversity values, for carbon sequestration and continue to manage forests for fire mitigation (fire trail maintenance etc), weed & pest control.

4.    Writes, in such advocacy, to:

a)   The Hon. Dominic Perrottet MP, Premier of NSW;

b)   The Hon. Dugald Saunders MP, Minister for Agriculture and Western NSW;

c)   The shareholder Ministers for Forestry Corporation of NSW being The Hon. Matt Kean MP, Treasurer and Minister for Energy, and The Hon. Damien Tudehope MLC, Minister for Finance and Employee Relations;

d)   The Hon. Shelley Hancock MP, Member for South Coast, and

e)   The relevant Shadow Ministers, in accordance with items 2 & 3 being The Hon. Chris Minns MP, Leader of the Opposition, The Hon. Mick Vietch MLC, Shadow Minister for Agriculture, The Hon. Jihad Dib MP, Shadow Minister for Energy and Climate Change and The Hon. Anoulack Chanthivong MP, Shadow Minister for Finance.

 

Amendment (Clr Butler / Clr Kotlash)

That Council:

1.      Advocates to the NSW Government for the urgent development of a plan for the effective management of the hardwood sector, including planting new plantations to achieve the best environmental and social outcomes for our communities.

2.      Advocates that the NSW government enact plans to manage out State Forests, in partnership with South Coast communities, for their nature-base tourism assets, secure jobs, recreational opportunities, biodiversity values for carbon sequestration and continue to manage forests for fire mitigation (fire trail maintenance etc.) and weed and pest control.

3.      Writes, in such advocacy, to:

a)   The Hon. Dominic Perrottet MP, Premier of NSW;

b)   The Hon. Dugald Saunders MP, Minister for Agriculture and Western NSW;

c)   The shareholder Ministers for Forestry Corporation of NSW being The Hon. Matt Kean MP, Treasurer and Minister for Energy, and The Hon. Damien Tudehope MLC, Minister for Finance and Employee Relations;

d)   The Hon. Shelley Hancock MP, Member for South Coast, and

e)   The relevant Shadow Ministers, in accordance with items 2 & 3 being The Hon. Chris Minns MP, Leader of the Opposition, The Hon. Mick Vietch MLC, Shadow Minister for Agriculture, The Hon. Jihad Dib MP, Shadow Minister for Energy and Climate Change and The Hon. Anoulack Chanthivong MP, Shadow Minister for Finance.

For:             Clr Kotlash, Clr Norris, Clr Butler and Clr Christen

Against:    Clr Findley, Clr D'Ath, Clr Copley, Clr Ell, Clr White, Clr Wells, Clr Watson and Clr Kitchener

AMENDMENT LOST

 

MOTION (Clr D'Ath / Clr Christen)                                                                                        MIN22.664

That Council:

1.    Supports the rapid end to logging of public native forests in NSW South-East.

2.    Advocates to the NSW Government for the urgent development of a plan for the just transition of the Forestry Corporation NSW native forest sector to ecologically sustainable plantations and farm forestry and that such plans ensure the protection of existing jobs in this sector.

3.    Advocates that the NSW State government enact plans to manage our State Forests, in partnership with South Coast communities and local councils, for their nature-based tourism assets, recreational opportunities, biodiversity values, for carbon sequestration and continue to manage forests for fire mitigation (fire trail maintenance etc), weed & pest control.

4.    Writes, in such advocacy, to:

a)   The Hon. Dominic Perrottet MP, Premier of NSW;

b)   The Hon. Dugald Saunders MP, Minister for Agriculture and Western NSW;

c)   The shareholder Ministers for Forestry Corporation of NSW being The Hon. Matt Kean MP, Treasurer and Minister for Energy, and The Hon. Damien Tudehope MLC, Minister for Finance and Employee Relations;

d)   The Hon. Shelley Hancock MP, Member for South Coast, and

e)   The relevant Shadow Ministers, in accordance with items 2 & 3 being The Hon. Chris Minns MP, Leader of the Opposition, The Hon. Mick Vietch MLC, Shadow Minister for Agriculture, The Hon. Jihad Dib MP, Shadow Minister for Energy and Climate Change and The Hon. Anoulack Chanthivong MP, Shadow Minister for Finance.

For:             Clr Findley, Clr D'Ath and Clr Christen

Against:    Clr Kotlash, Clr Norris, Clr Butler, Clr Copley, Clr Ell, Clr White, Clr Wells, Clr Watson and Clr Kitchener

motion lost

 

Report of the Shoalhaven Sports Board - 24 August 2022

 

Items marked with an * were resolved ‘en block’.

 

SB22.18     Policy Review - Sportsgrounds Management

HPERM Ref: D22/286646

RESOLVED* (Clr White / Clr Copley)                                                                                   MIN22.665

That Council adopt the Sportsgrounds Management Policy, as endorsed by the Shoalhaven Sports Board.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

SB22.19     Policy Review - Elite Athlete Support Program

HPERM Ref: D22/286735

RESOLVED* (Clr White / Clr Copley)                                                                                   MIN22.666

That Council adopt the Elite Athlete Support Program Policy, as endorsed by the Shoalhaven Sports Board.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

SB22.20     Policy Review - Sports Grants Program (Capital Works)

HPERM Ref: D22/286745

RESOLVED* (Clr White / Clr Copley)                                                                                   MIN22.667

That Council adopt the Sports Grants Program (Capital Works) Policy, as endorsed by the Shoalhaven Sports Board.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

SB22.21     Additional Item - Sporting Event List / Report

RESOLVED* (Clr White / Clr Copley)                                                                                   MIN22.668

That:

1.    The Shoalhaven Sports Board receive regular updates/reports on sporting events that have been bid for or secured, similar to the report previously provided to the Shoalhaven Tourism Advisory Group.

 

2.    Council write to all sporting bodies, associations and clubs and request that if they are hosting any type of large event the sporting body notify the Shoalhaven Sports Board.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

Report of the Inclusion & Access Advisory Group - 29 August 2022

 

IA22.15      Additional Item - Funding Program for Accessibility to Shops

RESOLVED* (Clr White / Clr Copley)                                                                                   MIN22.669

That Council:

1.    Request staff to provide a Briefing to Councillors in relation to the funding program/campaign for accessibility of shop frontages.

2.    Request staff be invited to make a presentation to the Nowra CBD Revitalisation Strategy Committee to request that the funding program for accessibility of shop frontages be reactivated.

3.    Request the Media Team to run a campaign to educate businesses about accessibility issues in conjunction with relevant Directorates to include:

a.    Development and compliance matters

b.    Economic development factors

c.    Community accessibility considerations; and

4.    Staff liaise with the Nowra CBD Revitalisation Strategy Committee Chair in relation to part (3).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

Reports

 

CL22.450   Election of Deputy Mayor

HPERM Ref: D22/348088

Recommendation

That Council:

1.    Elect a Deputy Mayor for a period of office of either 12 months (to September 2023) or Two (2) years (to September 2024) 

2.    Conduct an election (by show of hands) for Deputy Mayor for the resolved period.

 

 

RESOLVED (Clr Findley / Clr Wells)                                                                                    MIN22.670

That Council elect a Deputy Mayor for a period of office of 12 months (to September 2023).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

Mrs Sara McMahon – Acting Director City Performance, as the Returning Officer informed the meeting that two (2) nominations had been received for the position of Deputy Mayor, the nominations being for Clr Ell and Clr Butler.

No further nominations were received.

Mrs McMahon called for a show of hands for all candidates. Voting for candidates was as follows:

Clr Ell – 6 Votes For

Clr Butler – 6 Votes For

Ms McMahon advised that in accordance with Clause 12 of the Local Government Regulations, the successful Deputy Mayor is drawn from a ballot box, in the situation of a tied vote. The names of the two candidates were placed in the ballot box and Clr Ell’s name was drawn as the successful candidate.

Ms McMahon declared Clr Ell as Deputy Mayor for the period to September 2023.

 

 

The meeting adjourned to allow for refreshments the time being 8.43pm

 

The meeting reconvened the time being 9.18pm

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr John Kotlash

Clr Matthew Norris

Clr Liza Butler

Clr Moo D'Ath

Clr Serena Copley

Clr Paul Ell

Clr Evan Christen – returned to the meeting 9.19pm

Clr Patricia White

Clr John Wells – returned to the meeting 9.21pm

Clr Greg Watson

Clr Mark Kitchener

 


 

 

Items marked with an * were resolved ‘en block’.

 

CL22.451   Determination of Date & Time of Council Meetings & Councillor Briefings

HPERM Ref: D22/348203

RESOLVED* (Clr White / Clr Christen)                                                                                MIN22.671

That Council:

1.    Adopt a schedule of Ordinary Meeting dates as per the attached schedule (Attachment 1 to this report) providing for two (2) Ordinary Council Meetings per month held on a Monday subject to the following: 

a.    Meetings and briefings not being held on public holidays or during the following periods:

i.     Christmas / New Year break – 23 December 2022 – 20 January 2023

ii.     Easter break – 7 to 10 April 2023

iii.    Australian Local Government Association National General Assembly – 18 to 21 June 2023 – (indicative dates not yet confirmed)

iv.   Mid-year Council Recess - July 2023 NSW school holidays– 3 to 14 July 2023

v.    The 2023 Annual Conference of Local Government NSW - 22 to 24 October 2023 – (indicative dates not yet confirmed)

2.    Reaffirm the authorisations to the Chief Executive Officer as set out in the report.

3.    Determine the start time for Council meetings to be generally at 5.30pm.

4.    Determine the start time for Councillor Briefings to be generally at 5.00 pm.

5.    Reaffirm its current practice to hold deputation as part of the Ordinary Meeting.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.452   Ordinary Meeting - Order of Business

HPERM Ref: D22/348217

RESOLVED* (Clr White / Clr Christen)                                                                                MIN22.672

That Council adopt the Order of Business for the Ordinary Meetings of Council as follows:

1.    Acknowledgement of Country

2.    Moment of Silence and Reflection

3.    Australian National Anthem

4.    Apologies/Leave of Absence

5.    Confirmation of Minutes

6.    Declarations of Interest

7.    Presentation of Petitions

8.    Mayoral Minutes

9.    Deputations & Presentations

10.  Call Over of the Business Paper

11.  A Committee of the Whole (if necessary)

12.  Report of Committees

13.  Report of the Shoalhaven Traffic Committee (if required)

14.  Officers Reports

15.  Notices of Motion and Questions on Notice

16.  Addendum Reports

17.  Confidential Reports

*If any items of business require attendance of specialist staff (e.g., Legal, Insurance, Property) then Council will generally consider those items following the Deputations.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.453   Community Consultation & Committee System

HPERM Ref: D22/383146

Recommendation

That Council

1.    Continue the operation of the following Committees, Boards & Reference Groups pursuant to Section 355 – Local Government Act and pursuant to Section 377 with purpose, delegation and sitting fee (if applicable), membership and quorum as outlined in the attachment to the report:

a.    Audit, Risk and Improvement Committee (39763E) and authorise the Committee to carry out the roles and responsibilities in accordance with the Audit Committee guidelines published by the Office of Local Government and Council’s Audit, Risk & Improvement Committee charter.

b.    Senior Staff Contractual Matters Committee (5001E).

c.    Northern Floodplain Risk Management Committee (59952E)

d.    Central Floodplain Risk Management Committee (59951E)

e.    Southern Floodplain Risk Management Committee (59950E)

f.     Northern Coastal Management Program Advisory Committee (64354E)

g.    Central Coastal Management Program Advisory Committee (64355E)

h.    Southern Coastal Management Program Advisory Committee (64356E)

i.      Aboriginal Advisory Committee (1209E)

j.      Homelessness Taskforce Shoalhaven (55584E)

k.    Inclusion and Access Advisory Group (1228E)

l.      Natural Area Volunteers Group (42643E)

m.   Nowra CBD Revitalisation Strategy Committee (50242E)

n.    Rural Fire Service Strategic Planning Committee (1227E)

o.    Shoalhaven Arts Board (2123E)

p.    Shoalhaven City Mayor’s Relief Fund (3926E)

q.    Shoalhaven Economic Growth Advocacy (SEGA) Group (70630E)

r.     Shoalhaven Entertainment Centre Councillor Reference Group (61867E)

s.     Shoalhaven Heads Estuary Taskforce (45866E).

t.     Shoalhaven Motor Sports Working Group (69319E)

u.    Shoalhaven River Festival Committee (59829E)

v.    Shoalhaven Sports Board (12623E)

w.    Strategic Planning Working Party (65374E)

x.    Youth Advisory Committee (1506E)

2.    Appoint Councillor and staff membership of each Committee or Board as outlined in the Attachment to the report.

 

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.673

That Council:

1.      Continue the operation of the following Committees, Boards & Reference Groups pursuant to Section 355 – Local Government Act and pursuant to Section 377 with purpose, delegation and sitting fee (if applicable), membership and quorum as outlined in the attachment to the report:

a.      Audit, Risk and Improvement Committee (39763E) and authorise the Committee to carry out the roles and responsibilities in accordance with the Audit Committee guidelines published by the Office of Local Government and Council’s Audit, Risk & Improvement Committee charter.

b.      Senior Staff Contractual Matters Committee (5001E).

c.      Northern Floodplain Risk Management Committee (59952E)

d.      Central Floodplain Risk Management Committee (59951E)

e.      Southern Floodplain Risk Management Committee (59950E)

f.       Northern Coastal Management Program Advisory Committee (64354E)

g.      Central Coastal Management Program Advisory Committee (64355E)

h.      Southern Coastal Management Program Advisory Committee (64356E)

i.        Aboriginal Advisory Committee (1209E)

j.        Homelessness Taskforce Shoalhaven (55584E)

k.      Inclusion and Access Advisory Group (1228E)

l.        Natural Area Volunteers Group (42643E)

m.     Nowra CBD Revitalisation Strategy Committee (50242E)

n.      Rural Fire Service Strategic Planning Committee (1227E)

o.      Shoalhaven Arts Board (2123E)

p.      Shoalhaven City Mayor’s Relief Fund (3926E)

q.      Shoalhaven Economic Growth Advocacy (SEGA) Group (70630E)

r.       Shoalhaven Entertainment Centre Councillor Reference Group (61867E)

s.      Shoalhaven Heads Estuary Taskforce (45866E).

t.       Shoalhaven Motor Sports Working Group (69319E)

u.      Shoalhaven River Festival Committee (59829E)

v.      Shoalhaven Sports Board (12623E)

w.     Strategic Planning Working Party (65374E)

x.      Youth Advisory Committee (1506E)

2.      Retain Councillor and staff membership of each Committee or Board as previously appointed in January 2022 for the period to September 2023.

3.      Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

Note: For individual Committee membership refer to Items CL22.476 to CL22.499 (MIN22.674 to MIN22.67)

 

 

CL22.476   Audit, Risk and Improvement Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.674

That Council continue the operation of Audit, Risk and Improvement Committee for the period to September 2023 as outlined below.

Meetings per year – Minimum of 4 & others as required

Commencement time – 4pm

Quorum: Three (3) – including 1 Councillor & 1 External member

Charter: D19/261344 (39763E)

Amended: 30/7/2019

Objective

The objective of the Audit, Risk and Improvement Committee (ARIC, the Committee) is to provide independent assurance and assistance to Shoalhaven City Council on risk management, control, governance, business improvement related matters and external accountability responsibilities.

Authority

The Council authorises the Committee, within the scope of its role and responsibilities to:

1.     Obtain any information it needs from any employee or external party (subject to their legal obligations to protect information).

2.     Discuss any matters with the internal or external auditor or other external parties (subject to confidentiality considerations).

3.     Request the attendance of any employee or councillor at Committee meetings.

4.     Obtain external legal or other professional advice considered necessary to meet its responsibilities.

Chairperson - Independent Member appointed by Committee

2022-2023 Councillor / Staff Membership

Clr Wells

Clr White

Clr Butler (alternate)

Clr Christen (alternate)

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Independent Community Representatives

3 Independent community representatives

Sitting Fee for Community Members $16,213 per annum for the chairperson and $1,621 per meeting for other independent members. A travel per kilometre allowance based on the Councillor rates is also paid.

 

Note: This committee operates as a confidential committee in accordance with the Section 2.2 Professional Standards of the Internal Audit Guidelines published by the Division of Local Government in September 2010.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.477   Senior Staff Contractual Matters Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.675

That Council continue the operation of Senior Staff Contractual Matters Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

No set commencement time

Quorum – Five (5)

(5001E)

Purpose and Delegated Authority

The Committee be delegated authority under Section 377 of the Local Government Act to:

1.      Review the CEOs performance against the agreement, at least annually.

2.      Deal with matters relating to requirements of the contract including the annual review of remuneration and to make any determinations where necessary.

3.      Receive the CEO’s annual reports on other Senior Staff contracts where Council is required to deal with contractual matters.

4.      Consider and determine :

·           The organisational structure.

·           Industrial Relations Policy.

·           Other staff matters requiring Council consideration

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Mayor Clr Findley (Chairperson)

All Councillors

CEO

 

Sub- Committee to undertake Delegations 1&2:

Mayor Findley (Chairperson)

Deputy Mayor – Clr Ell

Clr White

Clr Gray

Clr Copley

 

Note: This committee operates as a confidential committee under the Local Government Act - Section 10A(2)(a) - Personnel matters concerning particular individuals (other than Councillors).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.478   Northern Floodplain Risk Management Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.676

That Council continue the operation of Northern Floodplain Risk Management Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: POL22/28 – Amended 1 August 2022 (59952E)

Purpose

The principal objective of the Northern Floodplain Risk Management Committee is to assist Shoalhaven City Council in the development and implementation of one or more floodplain risk management plans for the north area of the Council. This will need to be in accordance with the NSW Floodplain Development Manual. The north area applies to the following catchments:

·            Lower Shoalhaven River;

·            Crookhaven River;

·            Kangaroo River;

·            Broughton Creek;

·            Bomaderry Creek;

·            Nowra and Browns Creek; and

·            Lake Wollumboola.

Role of the Committee

a)      To assist the Council in the development and implementation of a Flood Study, Floodplain Risk Management Study and Floodplain Risk Management Plan for the areas listed under ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the management plans during and after their implementation.

c)      To assist the Council by providing input into known flood behaviour as part of the Flood Study; and

d)      Facilitate broader community consultation and participation in floodplain risk management through informing and liaising with member community groups.

Delegation NIL

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Clr White - Chairperson

All other Councillors (non-voting members)

CEO or nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Community representatives (including a maximum of five (5) local community representatives, one (1) youth representative between ages 16 and 30, and one (1) indigenous representative)

Relevant government agency representatives (Non-voting)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.479   Central Floodplain Risk Management Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.677

That Council continue the operation of Central Floodplain Risk Management Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: POL22/28 – Amended 1 August 2022 (59951E)

Purpose

The principal objective of the Central Floodplain Risk Management Committee is to assist Shoalhaven City Council in the development and implementation of one or more floodplain risk management plans for the central area of the Council. This will need to be in accordance with the NSW Floodplain Development Manual. The central area applies to the following catchments:

·         St Georges Basin (includes Sussex inlet);

·         Jervis Bay;

·         Currambene Creek;

·         Moona Moona Creek;

·         Currarong Creek;

·         Berrara Creek

·         Callala Creek; and

·         Swan Lake

Role of the Committee

a)      To assist the Council in the development and implementation of a Flood Study, Floodplain Risk Management Study and Floodplain Risk Management Plan for the areas listed under ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the management plans during and after their implementation.

c)      To assist the Council providing input into known flood behaviour as part of the Flood Study; and

d)      Facilitate broader community consultation and participation in floodplain risk management through informing and liaising with member community groups.

Delegation NIL

Chairperson– Appointed by Council

2022-2023 Councillor / Staff Membership

Clr - Chairperson

All other Councillors (Non-voting members)

CEO or nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Community representatives (including a maximum of five (5) local community representatives, one (1) youth representative between ages 16 and 30, and one (1) indigenous representative)

Relevant government agency representatives (Non-voting)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.480   Southern Floodplain Risk Management Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.678

That Council continue the operation of Southern Floodplain Risk Management Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: Terms of Reference: POL22/28 – Amended 1 August 2022

Purpose

The principal objective of the Southern Floodplain Risk Management Committee is to assist Shoalhaven City Council in the development and implementation of one or more floodplain risk management plans for the southern area of the Council. This will need to be in accordance with the NSW Floodplain Development Manual. The southern area applies to the following catchments:

·         Lake Conjola

·         Narrawallee

·         Mollymook

·         Ulladulla

·         Burrill Lake

·         Clyde River

·         Lake Tabourie

·         Willinga Lake

Role of the Committee

a)      To assist the Council in the development and implementation of a Flood Study, Floodplain Risk Management Study and Floodplain Risk Management Plan for the areas listed under ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the management plans during and after their implementation.

c)      To assist the Council by providing input into known flood behaviour as part of the Flood Study; and

d)      Facilitate broader community consultation and participation in floodplain risk management through informing and liaising with member community groups.

Delegation NIL

Chairperson– Appointed by Council

2022-2023 Councillor / Staff Membership

Clr  - Chairperson

All other Councillors (Non-voting members)

CEO or nominee

 

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Community representatives (including a maximum of five (5) local community representatives, one (1) youth representative between ages 16 and 30, and one (1) indigenous representative)

Relevant government agency representatives (Non-voting)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.481   Northern Coastal Management Program Advisory Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.679

That Council continue the operation of Northern Coastal Management Program Advisory Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: POL22/27 – Amended 1 August 2022 (64354E)

Purpose

The principal objective of the Northern Coastal Management Program Advisory Committee is to assist Shoalhaven City Council in the development and implementation of one or more Coastal Management Program for the northern area of the Council. This will need to be in accordance with the NSW Coastal Management Manual. The north area applies to the following coastal areas and estuaries:

·            All Council managed beaches from Seven Mile / Berry Beach to the most northern coastal boundary of the Shoalhaven LGA, to the southern end of Warrain / Currarong Beach

·            Shoalhaven River Estuary

·            Broughton Creek

·            Crookhaven River/Curleys Bay

·            Lake Wollumboola

·            Shoalhaven Urban and Rural estuaries

Role of the Committee

a)      To assist the Council in the development and implementation of the CMPs for the areas relevant to ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the CMPs during and after their implementation.

c)      To assist the Council by providing input into known coastal event(s) and erosion behaviour; and

d)      Facilitate broader community consultation and participation in coast and estuary management through informing and liaising with member community groups.

Delegation NIL

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Councillor – Wells (Chairperson)

All other Councillors (Non-voting members)

CEO or nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Council officers from engineering, planning and environmental disciplines;

Community representatives (including 4 local community reps, 1 youth rep & 1 Local Aboriginal rep);

Department of Planning, Environment and Industry (DPIE) representatives;

New South Wales State Emergency Services (NSW SES) representative;

Local Aboriginal Land Council representative;

Other relevant government agency representatives

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.482   Central Coastal Management Program Advisory Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.680

That Council continue the operation of Central Coastal Management Program Advisory Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: POL22/27 – Amended 1 August 2022 (64355E)

Purpose

The principal objective of the Central Coastal Management Program Advisory Committee is to assist Shoalhaven City Council in the development and implementation of one or more Coastal Management Programs for the central area of the Council. This will need to be in accordance with the NSW Coastal Management Manual. The central area applies to the following coastal areas and estuaries:

 

·         All Council managed beaches from Callala Bay in the north, to Cunjurong Point in the South

·         St Georges Basin

·         Jervis Bay

·         Currambene Creek

·         Moona Moona Creek

·         Currarong Creek

·         Callala Creek

·         Sussex Inlet

·         Swan Lake

·         Berrara Creek

·         Shoalhaven Urban and Rural estuaries

 

Role of the Committee

a)      To assist the Council in the development and implementation of the CMPs for the areas relevant to ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the CMPs during and after their implementation.

c)      To assist the Council by providing input into known coastal event(s) and erosion behaviour; and

d)      Facilitate broader community consultation and participation in coast and estuary management through informing and liaising with member community groups.

Delegation NIL

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Clr Ell (Chairperson)

Clr Christen (Alternate Chair)

All other Councillors (Non-voting members)

CEO or nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Council officers from engineering, planning and environmental disciplines;

Community representatives (including 4 local community reps, 1 youth rep & 1 Local Aboriginal rep);

Department of Planning, Environment and Industry (DPIE) representatives;

New South Wales State Emergency Services (NSW SES) representative;

Local Aboriginal Land Council representative;

Other relevant government agency representatives

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.483   Southern Coastal Management Program Advisory Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.681

That Council continue the operation of Southern Coastal Management Program Advisory Committee for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commencement time – 4pm

Quorum – Three (provided that a minimum of one (1) Councillor as the Chair or Acting chair and two community representatives are present)

Terms of Reference: POL22/27 – Amended 1 August 2022 (64356E)

Purpose

The principal objective of the Southern Coastal Management Program Advisory Committee is to assist Shoalhaven City Council in the development and implementation of one or more Coastal Management Programs for the southern area of the Council. This will need to be in accordance with the NSW Coastal Management Manual. The southern area applies to the following coastal areas and estuaries:

 

·         All Council managed beaches from Lake Conjola entrance in the north, reaching to the southern boundary of the Shoalhaven LGA in the south – North Durras Beach.

·         Lake Conjola

·         Narrawallee Creek

·         Mollymook

·         Ulladulla

·         Burrill Lake

·         Lake Tabourie

·         Lake Willinga

·         Shoalhaven Urban and Rural estuaries

Role of the Committee

a)      To assist the Council in the development and implementation of the CMPs for the areas relevant to ‘Purpose’ (see above).

b)      To assist the Council monitoring and assessing the effectiveness of the CMPs during and after their implementation.

c)      To assist the Council by providing input into known coastal event(s) and erosion behaviour; and

d)      Facilitate broader community consultation and participation in coast and estuary management through informing and liaising with member community groups.

Delegation NIL

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Councillor White - (Chairperson)

All other Councillors (Non-voting members)

CEO or nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/Organisational Representatives

Council officers from engineering, planning and environmental disciplines;

Community representatives (including 4 local community reps, 1 youth rep & 1 Local Aboriginal rep);

Department of Planning, Environment and Industry (DPIE) representatives;

New South Wales State Emergency Services (NSW SES) representative;

Local Aboriginal Land Council representative;

Other relevant government agency representatives

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 


 

 

CL22.484   Aboriginal Advisory Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.682

That Council continue the operation of Aboriginal Advisory Committee for the period to September 2023 as outlined below.

 

Meetings per year – Four (4) & others as required

Commencement time – 4pm

Quorum – Five (5) local Aboriginal community members

Terms of Reference: POL22/67 (1209E)

Amended: 7 February 2022

Purpose

To provide appropriate and considered advice to Council on all relevant issues affecting Aboriginal and Torres Strait Islander people within the Shoalhaven LGA, and to influence Council’s support & intent in achieving their objectives for the current Statement of Commitment 2010 (SoC) and the Shoalhaven City Council Community Strategic Plan 2027 (SCCSP) and endorsement of the Uluru Statement of the Heart June 2020.

 

Role of the Committee

All members are encouraged to become actively involved in the business of the AAC and to be an advocate between community and Council. The role of the Committee is:-

 

·      To advise Shoalhaven City Council on necessary issues relating to Aboriginal communities in the LGA.

·      Promote and increase knowledge & understanding of Aboriginal society, history & culture in the LGA.

·      Facilitate access and accessibility to services and facilities for Aboriginal people.

·      Advise on the development and implementation of the Shoalhaven City Council Community Strategic Plan.

·      Develop strong collaborative partnerships between Aboriginal communities and Shoalhaven City Council.

·      Maintain strong links between Council and Aboriginal communities throughout the Shoalhaven to accomplish the relationships and outcomes required for genuine reconciliation.

·      Foster and safeguard a spirit of mutual trust and respect which allows the AAC and Shoalhaven City Council to work together in their commitment towards intelligent, well informed decision making processes that are sensitive to all Aboriginal issues.

·      Recognise, support & uphold past and present local cultural heritage and its place in future Council directions.

·      Remain a meaningful ‘place’ for the communication of messages and information from Aboriginal community voices that identify local needs for services, facilities and activities.

·      Support and promote significant celebrations and events within the Shoalhaven Aboriginal and Torres Strait Islander community.

·      Provide specialist advice to other Committees of Council.

Delegation NIL

Chairperson & Co-Chairperson – Appointed by Committee

2022-2023 Councillor / Staff Membership

All Councillors

CEO or nominee

Community / Organisational Representatives

Up to 13 local Aboriginal Community Representatives being either Elders, Youth or Government/Non Government Agencies/Organisation delegates (including 2 Youth members)

NPWS

Nowra LALC

Jerrinja LALC

Ulladulla LALC

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.485   Homelessness Taskforce Shoalhaven

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.683

That Council continue the operation of Homelessness Taskforce Shoalhaven for the period to September 2023 as outlined below.

 

Meetings per year – Four (4)

Commencement time – 2.00pm

Quorum – Eight (8)

Terms of Reference: POL21/45 (55584E)

Adopted: 14 September 2021

Purpose

To provide appropriate and considered strategic advice on homelessness and related issues that can be dealt with at Council level. The Taskforce will work with Council to address issues, develop options and assist with the identification of preferred solutions as part of Council’s decision making process.

 

Role of the Taskforce

The role of the Homelessness Taskforce is:-

  • Provide Council with strategic advice on homelessness and related issues that can be dealt with at a Local Government level.
  • Work with Council to address issues, develop options and assist with the identification of preferred solutions as part of Council’s decision making process
  • Advise on the development and application of a Homelessness Strategic Plan
  • Provide comment on relevant Council policies and strategies
  • Advocate community views on homelessness issues

Delegation NIL

Chairperson – Appointed by Committee

2022-2023 Councillor / Staff Membership

Chairperson Clr Findley (Chairperson)

All Councillors

CEO or Nominee

Organisational Representatives

Representatives from community organisations and local service providers being either Government/Non-Government agencies/organisations and community members including but not limited to SAHSSI – Shoalhaven Women’s Homeless and DV Service, Unions Shoalhaven, Salt Ministries, ISLHD – Homelessness Mental Health Program, Shoalhaven Homelessness Hub, Grand Pacific Health, Legal Aid, Southern Cross Community Housing, Waminda, Care South.

Representation from a service(s) from the North, Central and South of Shoalhaven LGA

A maximum of 3 community members with lived experience

A maximum of 3 community members with an interest in homelessness in the Shoalhaven with representation from North, Central and South of the Shoalhaven LGA.

One representative for each of the Federal Member for Gilmore and the State Members for South Coast and Kiama

Department of Communities & Justice

Department of Education (subject to availability)

Regional NSW (subject to availability)

NSW Police (subject to availability)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.486   Inclusion and Access Advisory Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.684

That Council continue the operation of Inclusion and Access Advisory Group for the period to September 2023 as outlined below.

 

Meetings per year – Four (4)

Commencement time – 11.00 am

Quorum – Five (5)

Terms of Reference: POL22/68 (1228E)

Amended: 11 April 2022

Purpose:

To inform, educate and advise Shoalhaven City Council, its staff and residents on accessibility and inclusion with the purpose of creating accessible and inclusive community infrastructure by:

·           Actively engaging with Council on policies,

·           Inputting on submissions and relevant legislation affecting accessibility and inclusion

·           Being a conduit for information and communication between community and Council,

·           Raising awareness in the Council, with its staff and in the community around inclusion and accessibility issues

Delegation NIL

Chairperson – Appointed by Committee and reaffirmed by Council

2022-2023 Councillor/Staff Membership

Clr Butler (Chairperson)

Clr White

Clr Ell (Alternate)

All other Councillors (Non-voting members)

CEO or Nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community / Organisational Representatives

·       Up to 25 community members who are either a;

o    Parents/carers of people with disability.

o    Person who has lived experience of physical, sensory, intellectual, and mental health issues.

o    Young person

o    Person who is passionate about advocating for access & Inclusion

·         Representatives from disability organisations (non-voting).

·         1 x Health Representative (from an organisation providing health services in the Local Government Area)

·         1 x Education Representative (from an organisation providing Educational services in the area)

·         State & Federal Parliament Representation

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.487   Natural Area Volunteers Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.685

That Council continue the operation of Natural Area Volunteers Group for the period to September 2023 as outlined below.

 

Meetings per year – As required

Commence time – 4.00pm

Quorum – Five (5) – One (1) Councillor acting as chair and four (4) community representatives

Terms of Reference: POL22/26 (42643E)

Amended 20 September 2022

Purpose:

The purpose of the Natural Area Volunteers Group is to act as an advisory and representative group on all matters relating to the future directions of the Bushcare Policy and program (refer MIN10.1461).

Role:

To meet the ‘Purpose’ above, the Group will advise Council on strategic matters pertaining to the Bushcare Program. This will include policies, procedures, resourcing, natural resources management, environmental restoration and preservation techniques and plans, and community and volunteer stakeholder engagement. Natural Area volunteer groups include those managed under Council’s Bushcare program that predominantly work on Community Land categorised as ‘Natural Area’ (Local Government Act 1993). These include Bushcare, Dunecare and similar groups.

Delegation Nil

Chairperson – Appointed by the Council

2022-2023 Councillor/Staff Membership

Clr  - Chairperson

2021 - Chairperson to be appointed by Committee

All Councillors (observers)

CEO (or nominee)

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community/ Organisational Representatives

Nine (9) Natural Area volunteer representatives (e.g., Bushcare, Dunecare volunteers)

South-east Local Land Services representative (optional)

NSW Department of Planning and Environment representative (optional)

Other relevant government agency representatives

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

 

CL22.488   Nowra CBD Revitalisation Strategy Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.686

That Council continue the operation of Nowra CBD Revitalisation Strategy Committee for the period to September 2023 as outlined below.

 

Meetings per year – Six (6)

Commencement time – 4.00pm

Quorum – Seven (7)

Terms of Reference: POL22/145 (50242E)

Amended: 14 March 2022

Role of the Committee

Note: Tasks in relation to part 5 will not be undertaken by Councillors

1.            Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.

2.            Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.

3.            Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.

4.            Reallocate at its discretion, Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation events.

5.            Monitor the expenditure of the Nowra CBD Revitalisation Budget via a Subcommittee, in particular;

5.1      Approving design plans and specifications at the preliminary concept stage and prior to the detailed drafting and then at final approval stage.

5.2      In cases where the CEO (or delegate) determines that capital works funded by the Nowra CBD Revitalisation Budget will be tendered out, the Subcommittee will endorse the tender documentation before tenders are advertised.

5.3      The Chair and delegate may, at their discretion, participate on tender evaluation panels for capital expenditure funded by the Nowra CBD Revitalisation Budget.

5.4      The Chair is to endorse the payment of progress claims and endorse the approval of variations, for capital expenditure funded by the Nowra CBD Revitalisation Budget.

6.            Act as a communication conduit between Council and the CBD stakeholders in respect to the ten elements within the Nowra CBD Revitalisation Strategy and approved Capital Works within the Nowra CBD with reasonable support from Council, at Council’s expense, as determined by the CEO.

7.            Assist Council in advocating to the community the adopted list of projects that seek to deliver on the ten elements of the CBD Revitalisation Strategy.

8.            Provide a report to Council (resolved at a Committee meeting) each quarter outlining the year to date expenditure on projects funded by the Nowra CBD Revitalisation Budget and present a report to an Ordinary Meeting of Council in August each year that explains the expenditure and any non-expenditure, for the previous financial year.

9.            Consult with relevant stakeholders as needed.

Delegations:

1.            To oversee the expenditure of the Nowra CBD Revitalisation Budget, as the Committee deems appropriate in accordance with objectives of the Nowra CBD Strategic Plan.

2.            To promote the advantages of the CBD inside and outside the Local Government area, including making press releases and promoting the Nowra CBD Revitalisation Strategy and its projects.

3.            Council will provide “in-kind” support to the committee in relation to

·           Project Design and Documentation

·           Facilitation of meetings

·           Preparation of reports for the Committee consideration

Chairperson – Appointed by the Committee (reaffirmed by Council)

Proposed 2022-2023 Councillor/Staff Membership

Clr Copley

Clr Norris

Clr Gray

Clr White ( Alternate)

All other Councillors (non-voting members)

Non-voting Staff Members:

Director City Services

Director City Futures

 

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community Representatives

Two (2) Nowra CBD Retail/Business Operators (non-CBD property owner)

Two (2) Nowra CBD Property Owners

Two (2) Nowra CBD Business owners

One (1) Nowra CBD Business Chamber representative.

Two (2) Community Members (Non CBD Business/Property Owners or Retailers)

One (1) Strategic Advisor (Being a recently retired Councillor or State/Federal Member or Business Person. To advise on strategic initiatives and possible funding innovations)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.489   Rural Fire Service Strategic Planning Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.687

That Council continue the operation of Rural Fire Service Strategic Planning Committee for the period to September 2023 as outlined below.

 

Meetings per year – Two (2) – others as required

Commencement time – 5.30 pm

Quorum – Five (5)

Terms of Reference: Nil (1227E)

Objectives: To advise Council on issues of a strategic and policy nature relating to the operation of the Rural Fire Services having regard to the following:

   That the core communication between brigades and Fire Control Officer on operational issues be raised through the Group Officers utilising the committee structure.

   All issues be raised through Fire Control so that statutory matters can be resolved immediately.

   Policy matters raised can be referred to the Strategy and Assets Committee through the CEO so that statutory matters can be resolved.

   That the Strategic Planning Committee be developed as the body advising Council on Rural Fire Service policy issues

Delegation NIL

Chairperson – Appointed by the Council

2022-2023 Councillor / Staff Membership

Clr Christen (Chairperson)

Clr Copley

Clr White (Alternate)

CEO or Nominee

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community / Organisational Representatives

RFS Executive Representative

RFS Staff Representative

Primary Representative RFSA (and alternate)

Group 1 Area Representative (and alternate)

Group 2 Area Representative (and alternate)

Group 3 Area Representative (and alternate)

Group 4 Area Representative (and alternate)

Group 5 Area Representative (and alternate)

Group 6 Support Brigades Representative (and alternate))

Operations Manager – Jervis Bay Territory Administration or nominee

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.490   Shoalhaven Arts Board

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.688

That Council continue the operation of Shoalhaven Arts Board for the period to September 2023 as outlined below.

 

Meetings per year – Four (4) per year

Commencement time – 4.00pm

Quorum – Majority of the members – at least half plus one (1) member

Terms of Reference: POL19/45 (2123E)

Amended: 20 September 2019

Purpose:

a)   To contribute to and develop strategy and policy both for the Shoalhaven City Council as well as in alignment with the Region.

b)   To develop and implement policy, planning and vision for the broad arts within existing resources and use a co-opted panel of peers for professional advice. They include:

   Visual Arts

   Heritage and Museum Sector

   Literature

   Performing Arts

c)   Advocate and maintain specific arts related portfolios.

d)   Advocate and promote Board recommendations.

Delegations:

   Act within adopted budgets aligning with Council’s strategic plans and document, and make recommendations on the arts to Council

   Appoint suitable representatives to fill casual vacancies on a set term basis

   Inform and recommend policy for arts related funding programs, and where required by Council, vote on related matters

   Establish a peer panel of professionals, experts and practitioners across art forms, heritage and cultural platforms to be co-opted as needed for input and advice to the Shoalhaven Arts Board

   Establish a Shoalhaven Arts Foundation:

o    To support the development and enrichment of broad arts across the Shoalhaven including visual, heritage, literature & performing arts

o    To ensure that the Foundation in its governance, membership and charter are independent/ and at arms-length from Council yet works in concert with the Shoalhaven Arts Board, Council and the community needs

o    To fundraise and develop a sustainable principal investment to generate ongoing grant funds

Relevant staff will work collaboratively with the Shoalhaven Arts Board to:

   Develop and implement activities to achieve objectives in line with the Shoalhaven Arts Board recommendations, the Council’s policies and corporate plan

Chairperson Appointed by the Board

2022-2023 Councillor/ Staff Membership

Clr Gray (Ward 1)

Clr Kotlash (Ward 2)

Clr D’Ath (Ward 3)

Clr White - Alternate

Clr Ell – Alternate

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community / Organisational Representatives

Eight (8) Community representatives (includes one (1) designated Aboriginal Local Member position, nominated by the Aboriginal Advisory Committee)

One (1) representative of the Shoalhaven Tourism Advisory Group (to be replaced by a representative from the Shoalhaven Economic Growth & Advocacy Group)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.491   Shoalhaven City Mayor’s Relief Fund

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.689

That Council continue the operation of Shoalhaven City Mayor’s Relief Fund for the period to September 2023 as outlined below.

 

Meetings per year – One (1) & others as required

No determined commencement time

Quorum – Three (3)

Rules: POL16/190 – (3296E)

Purpose:

The fund has been established and maintained as a public fund for the relief of persons in Australia who are in necessitous circumstances and it is intended that the public be invited to contribute to the fund.

A person will be in necessitous circumstances where his or her financial resources are insufficient to obtain all that is necessary, not only for a bare existence, but for a modest standard of living in the Australian community.

Necessitous circumstances may result from a disaster caused by flood, fire, drought, tempest or other calamity.

Delegations:

The management of the fund is vested in the Shoalhaven City Mayor’s Relief Fund Committee.  Rules have been adopted by Council.

Chairperson – Appointed by Council

 

2022-2023 Councillor/ Staff Membership

Mayor – Clr Findley (Chairperson)

All Councillors

CEO or nominee

Director City Performance

Organisational Representatives

Representative of Salt Care Shoalhaven

Shoalhaven City Council Fire Control Officer or nominee;

Shoalhaven City Council State Emergency Services Co-Ordinator or nominee;

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.492   Shoalhaven Economic Growth & Advocacy (SEGA) Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.690

That Council continue the operation of Shoalhaven Economic Growth & Advocacy (SEGA) Group for the period to September 2023 as outlined below.

 

Meetings per year – Quarterly

Commencement time – not yet determined

Quorum: Half + 1

Terms of Reference: POL22/157

Role and Purpose:

·       Inform the development, implementation, and review of council economic growth strategies

·       Providing advice and make recommendations to Council on matters relating to business and economic growth in the Shoalhaven.

·       Provide advice and recommendations on key advocacy opportunities to support business growth in the region

Delegation:

·      Make recommendations on actions and priorities

·      Provide feedback on economic growth key issues or growth opportunities

·      Appoint suitable representatives to fill casual vacancies

·      Research contemporary methodologies to achieve advocacy, business growth and economic development.

·      Inform and recommend policy for business growth

·      Partner and liaise with other Council Advisory Groups on key issues as required  

Chairperson – Appointed by Committee

2022-2023 Councillor / Staff Membership

Mayor

All Councillors - maximum of 3 voting (1 from each ward) to be determined at each meeting

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community / Organisational Representatives

Maximum of ten skills-based industry representatives

·         Minimum of two positions to be held by representative/s from the tourism industry

·         Maximum of six positions to be held by representatives from other industry growth areas

·         Minimum of one position to be held by a representative from the education sector

·         Minimum of one position to be held by a representative from the Aboriginal Business Sector

 

Non-voting participants

Political representatives

•      All non-delegated Councillors

•      Member for Gilmore (or nominee)

•      Member for Kiama (or nominee)

•      Member for South Coast (or nominee)

 

Cross government and advocacy representatives

•      A representative of National Parks & Wildlife Service

•      A representative of Regional NSW

•      A representative of Department of Industry

•      A representative of AusIndustry

•      A representative of Regional Development Australia

 

Business Associations and / or Chamber representatives 

•      President, Shoalhaven Business Chamber

•      President, Sussex Inlet District Chamber

•      President, Milton Ulladulla Business Chamber

•      President, Huskisson Business Chamber

•      President, Kangaroo Valley Chamber

•      President, Shoalhaven Professional Business Association

•      Chair, Shoalhaven Defence Industry Group (SDIG)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.493   Shoalhaven Entertainment Centre Councillor Reference Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.691

That Council continue the operation of Shoalhaven Entertainment Centre Councillor Reference Group for the period to September 2023 as outlined below.

 

Meetings per year –as required

Commencement time – Variable

Quorum – Not adopted in original resolution – suggested quorum – 3 (including 1 Clr & 1 staff member)

Terms of Reference: Nil (61867E)

Purpose

To determine the detail design aspects associated with the Stage 3(a) building improvements & upgrades for the Shoalhaven Entertainment Centre.

Delegated Authority

To make detail design decisions within the limits of the allocated budget, which will be dissolved when Stage 3(a) reaches Practical Completion (as determined by the Project Manager)

Chairperson – Director in attendance

2022-2023 Councillor/Staff Membership

Clr Gray

Clr Wells

Clr White

Director – City Services

Director – City Lifestyles

Note: Any non-voting Councillor in attendance at any of the above Committees may act as an alternate voting member in circumstances where achievement of a quorum is required.

 

Community / Organisational Representatives

Nil

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.494   Shoalhaven Heads Estuary Taskforce

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.692

That Council continue the operation of Shoalhaven Heads Estuary Taskforce for the period to September 2023 as outlined below.

 

Meetings per year – Quarterly

Commencement time – 4.00pm

Quorum – Five (5) – One (1) Councillor as Chair or acting Chair and Four (4) Community Members

Terms of Reference: POL22/173

Role

·         To receive and disseminate information and updates to and from the Shoalhaven Heads community about the management of the Shoalhaven Heads estuary.  

·         To provide and receive information to the Northern CMP Advisory Committee in the preparation of the Lower Shoalhaven River CMP.

·         To provide and receive information to the Northern Floodplain Risk Management Committee in the development and preparation of the Lower Shoalhaven Flood Risk Management Study/Plan.

·         When the Lower Shoalhaven River CMP is adopted by Council on behalf of the community, the SHET will be disestablished.

Delegation NIL

Chairperson – Appointed by the Council

2022-2023 Councillor/Staff Membership

Clr Copley (Chairperson)

All Councillors

Community / Organisational Representatives

Member for Kiama or nominee

Indigenous representative

Youth representative

Five (5) Community representatives

Shoalhaven Heads Community Forum representative

Greenwell Point Community representative

Department of Planning and Environment (DPE) representatives

Transport for NSW (TfNSW) representatives

New South Wales State Emergency Services (NSW SES) representative

Local Aboriginal Land Council representative

Other relevant government agency representatives

Other such persons as the Chairperson of SHET may deem necessary from time to time.

 

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.495   Shoalhaven Motor Sports Working Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.693

That Council continue the operation of Shoalhaven Motor Sports Working Group for the period to September 2023 as outlined below.

 

Meetings per year – Quarterly

Commencement time – 5.00pm

Quorum – Half + 1

Terms of Reference: POL22/158

Role and Purpose:

·       Help guide and facilitate the development a Motor Sports Complex (MSC) in Shoalhaven

·       Investigate suitable potential locations and sites for the establishment of a MSC in the City, including a review of land badly affected by bush fires in recent years to establish the extent of the proliferation of endangered species due to the opening of these areas through the loss of tree coverage

·       Actively seek funding for the establishment phase of this project from Federal and State Governments as part of their programs for rural and regional economic development.

Delegation: Nil

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Clr Norris - Chairperson

All Councillors

CEO or Nominee

Director – City Futures or Nominee

Community / Organisational Representatives

4 Community members

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

 

 

CL22.496   Shoalhaven Sports Board

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.694

That Council continue the operation of Shoalhaven Sports Board for the period to September 2023 as outlined below.

 

Meetings per year – Four( 4) – Quarterly

Commencement time – 5.00pm

Quorum – Seven (7)

Terms of Reference: POL19/29

Amended: 30 April 2019

Purpose:

The Shoalhaven Sports Board (Board) is to provide advocacy for the sporting community on policy, direction and strategic planning related to Council’s objectives.  To achieve this policy and strategic objective, the Board will be strategic in nature and focus on appointments to achieve this outcome.

Role:

·         Represent the whole Shoalhaven Sporting Community (all sports)

·         Provide ongoing, high level policy and planning advice to Council.

·         Make recommendations to the Council on all relevant business presented before it

·         Advocate and maintain specific sports related portfolios.

·         Advocate and promote Board recommendations.

Delegation NIL

Chairperson – Appointed by Board

2022-2023 Councillor/Staff Membership

All Councillors

CEO or Nominee

Community / Organisational Representatives

11 Local Community Members (includes 2 positions from disadvantaged sporting groups)

NSW Sport and Recreation (non-voting)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.497   Shoalhaven River Festival Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.695

That Council continue the operation of Shoalhaven River Festival Committee for the period to September 2023 as outlined below.

 

Meetings per year – At least Four (4)

Quorum: 50% + 1

Terms of Reference: POL21/49

Role

To plan, promote and manage the Shoalhaven River Festival community event.

To identify and approve all expenditure of funds, including those allocated by Council and grants or funds from any other source.

Provide reports to Council via the Shoalhaven Tourism Advisory Group, outlining the event, expenditure, and recommendations for future events.

To put in place appropriate risk management measures to provide a safe community event for participants, volunteers, and visitors.

Consult with relevant stakeholders as needed.

Provide an evaluation at the conclusion of the event including:

a.    The content of the event.

b.    Event attendance numbers; and

c.     A breakdown of local businesses versus imported business from outside the Shoalhaven.

Delegations:

To expend funds allocated/obtained for the purpose of the Shoalhaven River Festival

To establish working groups as deemed appropriate.

To promote the Festival including issuing press releases and other promotional activities

To raise other funds to support the Festival, with a view to the event becoming self-sufficient.

Chairperson – Appointed by the Committee

Membership (total 15)

Community members who bring requisite skills and experience to the Committee

 

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D’Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.498   Strategic Planning Working Party

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.696

That Council continue the operation of Strategic Planning Working Party for the period to September 2023 as outlined below.

 

Meetings per year – As required

 

Quorum – No quorum

Terms of Reference: Nil

Role

a.     To provide early input into projects on the Strategic Planning Work Program, with a focus on ‘priority’ projects and other projects that may require early and ongoing consideration/direction.

b.     To consider and inform reports to Council’s Development & Environment Committee on the scope and direction of the Strategic Planning Work Program, including:

i.     The need for additional projects.

ii.    Priorities to be given to projects.

iii.    Other matters of strategic planning interest.

c.     The Working Party is not a formal decision-making forum or a public meeting. Relevant resulting matters will be reported through Council’s various Committees as required to enable formal decisions and community awareness.

d.     The Working Party may inform the scope of work required by specialist consultants for confirmed projects.

e.     The Working Party can assist in the selection of specialised consultants for significant projects/where significant expenditure is required.

Chairperson – Appointed by Council

2022-2023 Councillor / Staff Membership

Clr White – Chairperson

All Councillors

CEO

Community/Organisational Representatives

Nil

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D’Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.499   Youth Advisory Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.697

That Council continue the operation of Youth Advisory Committee for the period to September 2023 as outlined below.

 

Meetings per year – Four (4) and others as required

Commencement time – between 10am – 12pm

Quorum – Six (6)

Terms of Reference: POL22/71

Amended: 11 April 2022

Purpose:

a)      To represent the interests and views of young people to Council and the Community

b)      To provide an opportunity for young people to discuss issues of concern to young people

c)      To provide a mechanism for young people to make representations to organisations and various spheres of Government requesting appropriate action to improve facilities and services available to young people

d)      To give young people experience in Local Government and community affairs

e)      To create greater awareness and appreciation within the general community of the needs and talents of young people

f)       To provide a mechanism for young people to address youth issues themselves

Delegation:

Act within adopted budgets aligning with council’s strategic plans and documents to deliver youth programs and activities that meet the needs of local young people.

Chairperson – Appointed by Committee at each meeting

2022-2023 Councillor/Staff Membership

All Councillors

Community / Organisational Representatives

Six (6) Young people aged between 12 and 25 years

High School Representatives: 2 students selected as voting members, and up to 3 other students from each local high school are invited to join Member for Gilmore or nominee

Youth representatives from the community and social service sector

Tertiary Education Representatives

Member for Gilmore or nominee

Member for Kiama or nominee

Member for South Coast or nominee

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.454   Council Representatives on Other Committees or Organisations Outside of Council

HPERM Ref: D22/384705

Recommendation

That Council resolve the representative membership of Councillors and other delegates on other Committees or Organisations Outside of Council for the period to 30 September 2023.

 

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.698

That Council retain the representative membership of Councillors and other delegates as previously appointed in January 2023 for the period to September 2023 with the following amendments:

1.      NSW Country Mayors Association – Clr Ell replace Clr Butler as Deputy Mayor

2.      Illawarra Shoalhaven Joint Organisation – Clr Ell replace Clr White as alternate

3.      Illawarra Academy of Sports – Representative – Director City Lifestyles or delegate

Note: For individual Committee membership refer to Items CL22.500 to CL22.517 (MIN22.699 to MIN22.716).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

 CARRIED

 

 

CL22.500   Australian Coastal Councils Association

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.699

That Council appoint Clr Christen as its representative on the Australian Coastal Councils Association for the period to September 2023.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.501   Cemeteries and Crematoria Association of NSW

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.700

That Council appoint the Unit Manager – Bereavement Services as its representative on the Cemeteries and Crematoria Association of NSW for the period to September 2023.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.502   Healthy Cities Illawarra Board of Directors

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.701

That Council appoint the following representatives on the Healthy Cities Illawarra Board of Directors for the period to September 2023:

·         Clr Gray

·         Clr D’Ath (alternate delegate)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.503   Illawarra Academy of Sports

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.702

That Council appoint the Director City Lifestyles or delegate (as the Mayor Appointed Representative) on the Illawarra Academy of Sports for the period to September 2023.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.504   Illawarra Shoalhaven Joint Organisation

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.703

That Council appoint the following representatives on the Illawarra Shoalhaven Joint Organisation for the period to September 2023:

·         Mayor Findley,

·         Clr Butler

·         Clr Ell (alternate delegate)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.505   Jervis Bay Marine Park Advisory Authority Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.704

That Council appoint the following representatives on the Jervis Bay Marine Park Advisory Authority Committee for the period to September 2023:

·         Clr Findley,

·         Clr Christen (alternate delegate)

·         Clr Ell (alternate delegate)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

 

 

CL22.506   NSW Country Mayors Association

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.705

That Council appoint the following representatives on the NSW Country Mayors Association for the period to September 2023:

·         Mayor Findley

·         Clr Ell – Deputy Mayor (alternate delegate)

·         CEO

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

NSW Public Libraries Association

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.741

That Council appoint the following representatives on the NSW Public Libraries Association for the period to September 2023:

·         Clr Butler

·         Library Services Manager

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:       Nil.

CARRIED

 

 

CL22.507   Rural Fire Service Shoalhaven District Liaison Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.706

That Council appoint the following representatives on the Rural Fire Service Shoalhaven District Liaison Committee for the period to September 2023:

·         Clr Christen

·         Clr Ell

·         CEO (or nominee)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.508   Shoalhaven Bush Fire Management Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.707

That Council appoint the following representatives on the Shoalhaven Bush Fire Management Committee for the period to September 2023:

·         Clr Christen

·         Clr Norris (alternate delegate)

·         CEO (or nominee) as an observer

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.509   Shoalhaven Traffic Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.708

That Council appoint the following representatives on the Shoalhaven Traffic Committee for the period to September 2023:

·         Clr White - non-voting member

·         Clr Norris - non-voting member

·         Convenor/Chairperson – to be appointed by the Director City Services

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.510   South Coast Co-operative Library Services

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.709

That Council appoint the following representatives on the South Coast Co-Operative Library Services for the period to September 2023:

·         Clr D’Ath

·         Director City Lifestyles

·         Manager – Library Services

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.511   South Coast Correctional Centre Community Consultative Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.710

That Council appoint the following representatives on the South Coast Correctional Centre Community Consultative Committee for the period to September 2023:

·         Clr D’Ath

·         Clr Watson

·         Director City Services

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.512   Board of the South Coast Regional Arts Development Organisation Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.711

That Council appoint the following representatives on the Board of the South Coast Regional Arts Development Organisation Committee for the period to September 2023:

·         Clr Gray

·         Appropriate staff member as support person and proxy

Note: The current Purpose:

Ongoing core services provided by South Coast Arts member Councils:

·         work collaboratively with member councils to deliver regional and locally relevant strategic arts and cultural priorities 

·         create and maintain an on-line regional database of artists, creative practitioners and arts organisations 

·         link Councils to regional, State and National networks relevant to the arts, culture and funding

·         provide cultural development expertise, advice, support and training to the communities and artists

·         identify opportunities for regional touring of visual and performing arts product through partnerships with Councils, commercial and community presenters

·         administer the annual Country Arts Support Program (CASP) small grants funding for the region

·         actively promote and market the arts and culture of the south coast throughout the region and beyond

·         provide training and capacity building for community organisations and artists in a range of areas including funding, arts business and promotion and marketing

·         maintain, update and distribute relevant information to the arts and cultural sector including research and cultural data of the region

·         develop and participate in arts networks within the region and link to the cultural sector at a state and national level

·         assist with the development of creative industries and cultural tourism opportunities in the region to support economic development

·         participate in scheduled (2 times per year) meetings with senior Council representatives for planning and reporting purposes

·         provide an evaluation report of projects undertaken as part of the yearly planning process 

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.513   South East Australian Transport Strategy Inc

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.712

That Council appoint the following representatives on the South East Australian Transport Strategy Inc for the period to September 2023:

·         Clr White

·         Clr Ell (alternate delegate)

·         Clr Copley (alternate delegate)

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.514   South East Regional Weeds Committee

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.713

That Council appoint the Biosecurity Coordinator (currently Scott Galbraith) as its representative on the South East Regional Weeds Committee for the period to September 2023.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.515   Southern Regional Planning Panel

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.714

That Council reaffirm that no members be appointed to the Southern Regional Planning Panel.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.516   Southern Water Services Pty Ltd

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.715

That Council:

1.      Not appoint any Councillors to the Board at this time

2.      Appoint the currently Vanessa Phelan as Secretary to the Board.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.517   Ulladulla Harbour User Group

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.716

That Council appoint the Commercial Services Manager as its representative on the Ulladulla Harbour User Group for the period to September 2023.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.455   2023 Conferences

HPERM Ref: D22/348235

RESOLVED* (Clr White / Clr Christen)                                                                                MIN22.717

That Council

1.    Authorises available Councillors to attend the following conferences and such attendance be deemed Council Business

a.    Local Government Planning & Environmental Law Conference 2023

b.    Waste 2023 Conference

c.    2023 OzWater Conference

d.    NSW Coastal Conference

e.    2023 National Local Roads & Transport Congress

f.     2023 National General Assembly of Local Government

g.    2023 Australian Local Government Women’s Association NSW State Conference

h.    2023 LGNSW Annual Conference

i.      International Cities and Town Centres Conference (If held in Australia)

j.      2023 NSW Local Government Aboriginal Network Conference

k.    2023 Global Eco Asia-Pacific Tourism Conference

l.      LGNSW International Women’s Day- March 2023

m.   IPWEA NSW & ACT Annual Roads Congress

n.    SEGRA Conference

o.    Australian Regional Tourism Convention

p.    LGNSW Locally Led Event Breakfast

q.    Cities Power Partnership’s National Summit

r.     Annual National Economic Recovery and Development Forum

2.    Require that travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with Council members – Payment of Expenses and Provision of Facilities Policy

3.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.456   2022/2023 Community Donations

HPERM Ref: D22/369890

Clr Norris – less than significant non pecuniary interest declaration – he is a member of an organisation (Rotary Nowra) receiving a donation – left the room and did not take part in discussion or vote.

 

Recommendation

That Council

1.    Note the information in the report outlining the process followed for the 2022/2023 Community Donations Program, including the applications received

2.    Approve the funding of the 2022/2023 Community Donations recommended by the Community Donations Panel, totalling $205,168.40 to the following community organisations and community groups in the Shoalhaven:

Organisation

Donation for

Amount

Bravehearts Foundation Ltd

Ditto's Keep Safe Adventure - Personal Safety Program

$6,450.00

 

 

Milton Ulladulla Family History Society Inc

Printing Journals Twice A Year

$400.00

Shoalhaven Historical Society

Signage Replacement And Branding - Nowra Museum

$2,402.00

Shoalhaven Neighbourhood Services

Printing & Distribution Of 4x Community Newsletters

$1,000.00

Shoalhaven Youth Orchestra

Shoalhaven Youth Orchestra - In School Program

$16,000.00

Tabourie Lake Museum

Opening Of Museum

$6,500.00

Five Villages Community Garden, Yulunga Reserve**

Insurance, Rent & Utility Charges For Community Garden - Yulunga Reserve, Manyana

$1,000.00

Bringing Quolls Back To Shoalhaven (NPCT)

Quoll Rewild Project - Transport For Quolls

$15,000.00

Greenwell Point Community Memorial Gardens

Memorial Gardens

$10,000.00

Ulladulla Public School P&C

Sensory Garden And Vegetable Patch

$2,500.00

Berry & District Garden Club Inc

Award Sponsorship And Fee Waiver For School Of Arts Hire

$100.00

Callala Bay Community Association

Breakfast By The Bay - Australia Day Event

$1,270.00

Currarong Nye Fireworks Show

 

Contribution Towards The NYE Fireworks Celebrations

$5,000.00

Huskisson Chamber Of Commerce & Tourism Inc

Fireworks Display, Event Application Fee, Reserve Hire Fee

$8,000.00

Milton Follies

Monty Python's Spamalot Production - Venue Hire And Technician Hire

$5,000.00

Milton Ulladulla Christmas Carols

Christmas Carols

$2,500.00

Milton Ulladulla Lions Club Inc

2023 Australia Day Celebrations

$14,333.00

Rotary Club Berry

Berry Small Farm Field Days Event

$2,500.00

Rotary Club Berry

New Year’s Eve Fireworks

$7,500.00

Rotary Club Berry

Australia Day 2023

$3,500.00

Rotary Club Berry

Berry Rotary Celtic Festival

$2,000.00

Rotary Club Of Milton Ulladulla Inc

Ulladulla Blessing Of The Fleet Festival

$10,000.00

Rotary Nowra Club

Australia Day 2023

$15,000.00

Sanctuary Point Community Pride Inc

Neighbour Day 2023 BBQ

$300.00

Shoalhaven Historic Vehicle Club

National Motoring Heritage Display Day

$1,000.00

1st Burrill Ulladulla Scout Group

Rates/Water Rates Assistance

$400.00

Albatross Musical Theatre Company

Rental Subsidies For School Of Arts & Annex, And Nowra Showground Youth Hall

$8,000.00

Berry Branch Of The CWA

Full Rates Subsidy

$2,163.14

Berry RSL Sub Branch

Rates Subsidy

$2,833.06

Cambewarra School Of Arts Inc

Rates & Water Subsidy

$2,900.00

City Of Shoalhaven Eisteddfod

Hire Of Council Facilities - SEC, School Of Arts, Bomaderry Indoor Sports Centre And Other Facilities (Non-Council)

$11,500.00

Currarong Community Hall

Rates Subsidy

$2,874.39

Friends Of Callala

Rental Of Community Centre - 105 Hours For 2022/23 Financial Year

$1,642.00

Lay Missionaries Of Charity Soup Kitchen

Fee Waiver

$1,716.00

Marine Rescue NSW Jervis Bay Unit

Subsidy For Admiralty Wharf And Rental Fee For Voyager Park Offices & Operations Area

$1,105.93

Milton District CWA

Rates Subsidy

$2,060.66

Mollymook Bridge Club Inc

Annual Rates - Previously Rates Paid By Donation

$2,058.34

Music Shoalhaven Inc

Hall Hire - Nowra School Of Arts, And Tuning Of Piano

$2,010.00

Noah's Inclusion Services

20% Rent Subsidy For One Year

$5,200.00

Shoalhaven City Concert Band

Weekly Hire Of School Of Arts Annex + Concert Venue Hire

$2,638.00

Shoalhaven Pistol Club

Rates Subsidy

$1,112.62

Sussex Inlet CTC

 

Rental Assistance

$4,265.00

Sussex Inlet Foundation For Community Development

Rental Assistance

$5,200.00

Sussex Inlet RSL Sub-Branch Memorial Hall

Rates Subsidy

$2,056.78

Tomerong School of Arts

Cover Council Rates For 2023 FY

$3,209.09

Upper Kangaroo River Progress Association

Rates Subsidy

$968.39

3.    Advise the remaining applicants that their applications for the Community Donations Program have been unsuccessful.

4.    Sponsor the Shoalhaven Emergency Services Communication Awards as a Premier Partner to the amount of $5,000 with the sponsorship being paid from the Community Donations Budget.

 

Note: Clr Kitchener left the meeting at 9.30pm

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.718

That Council:

1.      Note the information in the report outlining the process followed for the 2022/2023 Community Donations Program, including the applications received

2.      Approve the funding of the 2022/2023 Community Donations recommended by the Community Donations Panel, totalling $205,168.40 to the following community organisations and community groups in the Shoalhaven:

Organisation

Donation for

Amount

Bravehearts Foundation Ltd

Ditto's Keep Safe Adventure - Personal Safety Program

$6,450.00

Milton Ulladulla Family History Society Inc

Printing Journals Twice A Year

$400.00

Shoalhaven Historical Society

Signage Replacement And Branding - Nowra Museum

$2,402.00

Shoalhaven Neighbourhood Services

Printing & Distribution Of 4x Community Newsletters

$1,000.00

Shoalhaven Youth Orchestra

Shoalhaven Youth Orchestra - In School Program

$16,000.00

Tabourie Lake Museum

Opening Of Museum

$6,500.00

Five Villages Community Garden, Yulunga Reserve**

Insurance, Rent & Utility Charges For Community Garden - Yulunga Reserve, Manyana

$1,000.00

Bringing Quolls Back To Shoalhaven (NPCT)

Quoll Rewild Project - Transport For Quolls

$15,000.00

Greenwell Point Community Memorial Gardens

Memorial Gardens

$10,000.00

Ulladulla Public School P&C

Sensory Garden And Vegetable Patch

$2,500.00

Berry & District Garden Club Inc

Award Sponsorship And Fee Waiver For School Of Arts Hire

$100.00

Callala Bay Community Association

Breakfast By The Bay - Australia Day Event

$1,270.00

Currarong Nye Fireworks Show

Contribution Towards The NYE Fireworks Celebrations

$5,000.00

Huskisson Chamber of Commerce & Tourism Inc

Fireworks Display, Event Application Fee, Reserve Hire Fee

$8,000.00

Milton Follies

Monty Python's Spamalot Production - Venue Hire And Technician Hire

$5,000.00

Milton Ulladulla Christmas Carols

Christmas Carols

$2,500.00

Milton Ulladulla Lions Club Inc

2023 Australia Day Celebrations

$14,333.00

Rotary Club Berry

Berry Small Farm Field Days Event

$2,500.00

Rotary Club Berry

New Year’s Eve Fireworks

$7,500.00

Rotary Club Berry

Australia Day 2023

$3,500.00

Rotary Club Berry

Berry Rotary Celtic Festival

$2,000.00

Rotary Club Of Milton Ulladulla Inc

Ulladulla Blessing Of The Fleet Festival

$10,000.00

Rotary Nowra Club

Australia Day 2023

$15,000.00

Sanctuary Point Community Pride Inc

Neighbour Day 2023 BBQ

$300.00

Shoalhaven Historic Vehicle Club

National Motoring Heritage Display Day

$1,000.00

1st Burrill Ulladulla Scout Group

Rates/Water Rates Assistance

$400.00

Albatross Musical Theatre Company

Rental Subsidies For School Of Arts & Annex, And Nowra Showground Youth Hall

$8,000.00

Berry Branch Of The CWA

Full Rates Subsidy

$2,163.14

Berry RSL Sub Branch

Rates Subsidy

$2,833.06

Cambewarra School Of Arts Inc

Rates & Water Subsidy

$2,900.00

City Of Shoalhaven Eisteddfod

Hire Of Council Facilities - SEC, School Of Arts, Bomaderry Indoor Sports Centre And Other Facilities (Non-Council)

$11,500.00

Currarong Community Hall

Rates Subsidy

$2,874.39

Friends Of Callala

Rental Of Community Centre - 105 Hours For 2022/23 Financial Year

$1,642.00

Lay Missionaries Of Charity Soup Kitchen

Fee Waiver

$1,716.00

Marine Rescue NSW Jervis Bay Unit

Subsidy For Admiralty Wharf And Rental Fee For Voyager Park Offices & Operations Area

$1,105.93

Milton District CWA

Rates Subsidy

$2,060.66

Mollymook Bridge Club Inc

Annual Rates - Previously Rates Paid By Donation

$2,058.34

Music Shoalhaven Inc

Hall Hire - Nowra School Of Arts, And Tuning Of Piano

$2,010.00

Noah's Inclusion Services

20% Rent Subsidy For One Year

$5,200.00

Shoalhaven City Concert Band

Weekly Hire Of School Of Arts Annex + Concert Venue Hire

$2,638.00

Shoalhaven Pistol Club

Rates Subsidy

$1,112.62

Sussex Inlet CTC

Rental Assistance

$4,265.00

Sussex Inlet Foundation For Community Development

 

Rental Assistance

$5,200.00

Sussex Inlet RSL Sub-Branch Memorial Hall

Rates Subsidy

$2,056.78

Tomerong School of Arts

Cover Council Rates For 2023 FY

$3,209.09

Upper Kangaroo River Progress Association

Rates Subsidy

$968.39

3.      Advise the remaining applicants that their applications for the Community Donations Program have been unsuccessful.

4.      Sponsor the Shoalhaven Emergency Services Communication Awards as a Premier Partner to the amount of $5,000 with the sponsorship being paid from the Community Donations Budget.

5.      The CEO consider holding a second round of applications in early 2023 for the remaining 2022/2023 budget, precluding those organisations have received donations as listed above for 2022/2023 financial year.

For:             Clr Findley, Clr Kotlash, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells and Clr Watson

Against:    Nil

CARRIED

 

 

CL22.457   Investment Report - August 2022

HPERM Ref: D22/377508

RESOLVED* (Clr White / Clr Christen)                                                                                MIN22.719

That Council:

1.    Receive the Record of Investments for the period to 31 August 2022.

2.    Note that Council’s total Investment Portfolio (excluding the Long-Term Growth Fund) returned 1.74% per annum for the month of August 2022, underperforming the benchmark AusBond Bank Bill Index (1.84% pa) by 10 basis points (0.10%).

3.    Note the performance of the Long-Term Growth Fund as presented in the report.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.458   DPOP 2021-22 - Quarterly Performance & Budget Report (April - June)

HPERM Ref: D22/281120

Note: Clr Norris returned to the meeting at 9.34pm

Recommendation

That Council:

1.    Receive the June Quarterly Performance Report on the 2017-2022 Delivery Program and 2021-2022 Operational Plan and publish on Council’s website. 

2.    Receive the June 2022 Quarterly Budget Review Report.

3.    Adopt the budget adjustments as outlined in the June 2022 Quarterly Budget Review Document

4.    Adopt the Revotes (Uncommitted), as recommended in the June 2022 Quarterly Budget Review Document.

5.    Endorse the deferral of the capital projects presented in Tables 10 and 11 of the report as part of the funding strategy to improve Council’s working capital position – noting the opportunity to reinstate these projects at future quarterly budget reviews should Council’s working capital and unrestricted cash balances improve.  

 

RESOLVED (Clr Christen / Clr White)                                                                                  MIN22.720

That Council:

1.    Receive the June Quarterly Performance Report on the 2017-2022 Delivery Program and 2021-2022 Operational Plan and publish on Council’s website. 

2.    Receive the June 2022 Quarterly Budget Review Report.

3.    Adopt the budget adjustments as outlined in the June 2022 Quarterly Budget Review Document

4.    Adopt the Revotes (Uncommitted), as recommended in the June 2022 Quarterly Budget Review Document.

5.    Endorse the deferral of the capital projects presented in Tables 10 and 11 of the report as part of the funding strategy to improve Council’s working capital position – noting the opportunity to reinstate these projects at future quarterly budget reviews should Council’s working capital and unrestricted cash balances improve.  

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells and Clr Watson

Against:    Nil

CARRIED

 

 

Procedural Motion – Extension of Meeting

RESOLVED (Clr Findley / Clr Butler)                                                                                   MIN22.721

That the meeting be extended to 10.00pm, any Items remaining will be deferred to the next meeting.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells and Clr Watson

Against:    Nil

CARRIED

 

 

CL22.459   Policy - Complaints Handling Policy - Outcome of Public Exhibition

HPERM Ref: D22/386658

Recommendation

That Council adopt the final Draft Complaints Handling Policy now the public exhibition period has expired with no submissions.

 

RESOLVED (Clr Butler / Clr D'Ath)                                                                                      MIN22.722

That Council adopt the final Draft Complaints Handling Policy now the public exhibition period has expired with no submissions.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells and Clr Watson

Against:    Nil

CARRIED

 

 

 

Confidential Reports

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

No members of the public made representations.

 

RESOLVED (Clr Findley / Clr Copley)                                                                                  MIN22.723

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

 

CCL22.25       Tenders - Replacement of Two Timber Bridges with Concrete Structures

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL22.26       Tenders – Supply & Lay Asphalt - July 2022 to June 2024

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CCL22.27       Acquisition of Land & Easement - Cambewarra Locality

Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.10(A)(2)(c)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CARRIED

 

 

 

The meeting moved into confidential the time being 9.49pm.

 

 

The meeting moved into open session, the time being 9.51pm.

 


 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr John Kotlash

Clr Matthew Norris

Clr Liza Butler

Clr Moo D'Ath

Clr Serena Copley

Clr Paul Ell

Clr Evan Christen

Clr Patricia White

Clr John Wells

Clr Greg Watson

 

 

Report from confidential session

The following resolutions of the meeting, whilst closed to the public, were made public.

 

CCL22.25  Tenders - Replacement of Two Timber Bridges with Concrete Structures

HPERM Ref: D22/368011

RESOLVED*                                                                                                                      MIN22.724C

That

1.    Council endorses the recommendation of the Tender Evaluation Panel and accepts the Tender from Jirgens Civil Pty Ltd for the replacement of the Yarramunmun Creek Bridge with a concrete structure as part of the Fixing Country Bridges Program - Round 1 for a cost of $1,150,275.37 (excluding GST).

2.    Council endorses the recommendation of the Tender Evaluation Panel and accepts the Tender from HD Civil Pty Ltd for the replacement of the Chisholms Creek Bridge with a concrete structure as part of the Fixing Country Bridges Program - Round 1 for a cost of $552,744.00 (excluding GST)

3.    Council allocates a further $130,000 from Local Road Repair Program to address the Chisholms Creek bridge project funding shortfall.

4.    The contract documents and any other associated documents be executed on behalf of the Council in accordance with Local Government (General) Regulation 2021 (section 165) by the CEO (Director City Services).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CCL22.26  Tenders – Supply & Lay Asphalt - July 2022 to June 2024

HPERM Ref: D22/384966

RESOLVED*                                                                                                                      MIN22.725C

That

1.    Council endorses the recommendation of the Tender Evaluation Panel and accepts the Tenders from;

·    State Asphalt Services Pty Ltd,

·    Fulton Hogan Industries Pty Ltd,

·    Roadworx Surfacing Pty Ltd,

·    Avijohn Contracting Pty Ltd and

·    Asphalt Laying Services Pty Ltd

for Supply & Lay Asphalt – July 2022 to June 2024 and form a panel of five preferred suppliers for the Supply & Placement of Asphalt.

2.    The contract documents and any other associated documents be executed on behalf of the Council in accordance with Local Government (General) Regulation 2021 (section 165) by the CEO (Director City Services).).

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CCL22.27  Acquisition of Land & Easement - Cambewarra Locality

HPERM Ref: D22/333374

RESOLVED*                                                                                                                      MIN22.726C

That Council;

1.    Approve the making of the necessary applications to the Minister for Local Government and the Governor, for approval to acquire an easement and land as detailed in Option 1, by compulsory process in accordance with the Land Acquisition (Just Terms Compensation) Act 1991;

2.    Pay compensation for the acquisition including all ancillary costs, in accordance with the determination of the Valuer General under the provisions of the Land Acquisition (Just Terms Compensation) Act 1991;

3.    Fund all costs as detailed in Option 1;

4.    Dedicate the proposed lot identified in Option 1, as a public road by way of a notice published in the Gazette under Section 10 of the Roads Act 1993 at the completion of the acquisition;

5.    Affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed, otherwise, the Chief Executive Officer is authorised to sign any documentation necessary to give effect to this resolution;

6.    Note that Council Officers will continue to negotiate the acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991 and prepare a future report to Council with details of a negotiated outcome, or until a Proposed Acquisition Notice is issued to the landowner.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

 

 

 

CL22.460   Next Steps -  Realising The Moss Vale North Urban Release Area

HPERM Ref: D22/360180

Item dealt with earlier in the meeting see MIN22.662

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Ell / Clr White)                                                                                           MIN22.727

That the matter following items be brought forward for consideration:

·         CL22.473 - Notice of Motion - Agars Lane Berry

·         CL22.475 - Notice of Motion - Call in of DA22/1847 - 31 Currambene Street, Huskisson

·         CL22.466 - New Public Policy for Review - Sustainability and Climate Policy

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.473   Notice of Motion - Agars Lane Berry

HPERM Ref: D22/398885

Note: Clr Watson left the meeting at 9.56pm

Recommendation

That Council: -

1.    Provide a temporary speed reduction on Agars Lane Berry from 80kph to 60kph between Beach Road and Coolangatta Road Berry.

2.    Provide ‘Slow Down: Wildlife Crossing” signage along the road as soon as possible.

3.    Provide ongoing maintenance and drainage works along the whole road.

4.    Encourage residents and road users to write to Transport NSW requesting consideration to a permanent reduction to speed limit on Agars Lane, Berry.

5.    Write to Transport NSW supporting residents for a reduction in speed on Agars Lane.

 

RESOLVED (Clr White / Clr Christen)                                                                                  MIN22.728

That Council:

1.      Provide a temporary speed reduction on Agars Lane Berry from 80kph to 60kph between Beach Road and Coolangatta Road Berry.

2.      Provide ‘Slow Down: Wildlife Crossing” signage along the road as soon as possible.

3.      Provide ongoing maintenance and drainage works along the whole road.

4.      Encourage residents and road users to write to Transport NSW requesting consideration to a permanent reduction to speed limit on Agars Lane, Berry.

5.      Write to Transport NSW supporting residents for a reduction in speed on Agars Lane.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White and Clr Wells

Against:    Nil

CARRIED

 

CL22.475   Notice of Motion - Call in of DA22/1847 - 31 Currambene Street, Huskisson

HPERM Ref: D22/400252

Recommendation

That DA22/1847 - 31 Currambene Street, Huskisson be called in for determination by Council due to public interest

 

RESOLVED (Clr Christen / Clr Ell)                                                                                       MIN22.729

That DA22/1847 - 31 Currambene Street, Huskisson be called in for determination by Council due to public interest.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White and Clr Wells

Against:    Nil

CARRIED

 

 

CL22.466   New Public Policy for Review - Sustainability and Climate Policy

HPERM Ref: D22/332548

Recommendation

That Council:

1.    Endorse the Sustainability and Climate Policy for public exhibition.

2.    Note that following this period of public exhibition, a summary of community feedback and recommendations will be reported to Council along with the final draft Policy.

3.    Note that following adoption of the Policy, a Sustainability and Climate Action Plan will be prepared to implement the objectives and targets of this Policy.

4.    Note that the objectives and targets of this Policy overlap with Council’s current Sustainable Energy Policy (POL20/71) and Renewable Energy Installations on Council Assets Policy (POL15/28). It is therefore recommended that these Policies be rescinded following the adoption of the Sustainability and Climate Policy.

 

RESOLVED (Clr Christen / Clr Wells)                                                                                  MIN22.730

That Council:

1.    Endorse the Sustainability and Climate Policy for public exhibition.

2.    Note that following this period of public exhibition, a summary of community feedback and recommendations will be reported to Council along with the final draft Policy.

3.    Note that following adoption of the Policy, a Sustainability and Climate Action Plan will be prepared to implement the objectives and targets of this Policy.

4.    Note that the objectives and targets of this Policy overlap with Council’s current Sustainable Energy Policy (POL20/71) and Renewable Energy Installations on Council Assets Policy (POL15/28). It is therefore recommended that these Policies be rescinded following the adoption of the Sustainability and Climate Policy.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White and Clr Wells

Against:    Nil

CARRIED

 

CL22.461   Report Back - Employment Zoned Land Representations  - Exemption from NSW Biodiversity Conservation Act 2016

HPERM Ref: D22/365751

Recommendation

That Council:

1.    Receive the report on the outcome of representations to the NSW Government seeking exemption of zoned employment land from the Biodiversity Conservation Act 2016 (NSW) for information.

2.    Work with relevant NSW Government Agencies on a possible strategic approach to enable development and consideration outcomes in the broader South Nowra Area, including possible Strategic Biodiversity Certification as per the Biodiversity Conservation Act 2016 (NSW). 

3.    Receive further reports on this project as it progresses.

 

RESOLVED (Clr Findley / Clr Wells)                                                                                    MIN22.731

That this item is deferred to the meeting of Monday 10 October 2022.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White and Clr Wells

Against:    Nil

CARRIED

 

 

Items marked with an * were resolved ‘en block’.

 

CL22.462   Temporary Helicopter Landing Site - Part of West Street Oval - Shoalhaven Hospital Redevelopment Project

HPERM Ref: D22/365816

RESOLVED* (Clr White / Clr Wells)                                                                                     MIN22.732

That Council:

1.    Support in principle, the requested temporary use of part of the West Street Oval for a Helicopter Landing Site (HLS) associated with the Shoalhaven Hospital Redevelopment Project, noting that a separate Development Application process is still required for the use and the outcome of this cannot be predetermined.

2.    Request NSW Health Infrastructure to:

a.    Fund any costs associated with the requested use, including the required temporary/permanent relocation of the existing cricket nets to a suitable site in dialogue with Council staff and the Nowra Cricket Club and/or their reinstatement if needed.

b.    Continue to liaise on an ongoing basis with the sports clubs that use West Street Oval in regard to the realisation of the proposed HLS and its actual future operation.

c.    Engage early with the adjacent and directly affected owners/residents regarding the proposed use so that any concerns can be given appropriate consideration.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.463   AATP Stage 5 - Taxiway and Drainage

HPERM Ref: D22/398979

RESOLVED* (Clr White / Clr Wells)                                                                                     MIN22.733

That Council:

1.    Note the forecast cost adjustment of $487,594.91 to complete the works at the AATP Stage 5 project in accordance with the approved Development Application.

2.    Endorse a decision to progress the project to completion in accordance with the approved Development Application.

3.    Note that funds to cover the shortfall in available budget will be transferred from the Industrial Reserve.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

Items marked with an * were resolved ‘en block’.

 

CL22.464   Public Policy for Review - Rescind - Renewable Energy Installations on Council Assets

HPERM Ref: D22/333367

RESOLVED* (Clr Wells / Clr White)                                                                                     MIN22.734

That Council:

1.    Note that the new Sustainability and Climate Change Policy encompasses the content and objectives of the Renewable Energy Installations on Council Assets Policy (POL15/28).

2.    Note that Council has adopted a mechanism to ensure the strategic and proactive installation of renewable energy on Council assets through the Renewable Energy Fund.

3.    Rescind the Renewable Energy Installations on Council Assets Policy (POL15/28) once the Sustainability and Climate Change Policy is adopted.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.465   Public policy for review - rescind - Sustainable Energy Policy

HPERM Ref: D22/333510

RESOLVED* (Clr Wells / Clr White)                                                                                     MIN22.735

That Council:

1.    Note that the new Sustainability and Climate Change Policy encompasses the content, targets, and objectives of the Sustainable Energy Policy (POL20/71).

2.    Note that Council has adopted a mechanism to ensure the strategic and proactive installation of renewable energy on Council assets through the Renewable Energy Fund as outlined in its Sustainable Energy Strategy (2020 – 2025). The Sustainable Energy Strategy remains current and relevant, and will be complemented by the Sustainability and Climate Change Action Plan.

 

3.    Rescind the Sustainable Energy Policy (POL20/71) once the Sustainability and Climate Change Policy is adopted.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.466   New Public Policy For Review - Sustainability And Climate Policy

HPERM Ref: D22/332548

Item dealt with earlier in the meeting see MIN22.730

 

 

CL22.467   Tenders - Replacement of Two Timber Bridges with Concrete Structures

HPERM Ref: D22/367919

RESOLVED* (Clr Wells / Clr White)                                                                                     MIN22.736

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.468   Tenders - Supply & Lay Asphalt – July 2022 to June 2024

HPERM Ref: D22/384920

RESOLVED* (Clr Wells / Clr White)                                                                                     MIN22.737

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.469   Acquisition of Land & Easement - Cambewarra Locality

HPERM Ref: D22/390912

RESOLVED* (Clr Wells / Clr White)                                                                                     MIN22.738

That Council, in accordance with Section 10(2)(c) of the Local Government Act 1993, considers a separate confidential report in relation to property acquisition matters associated with Cambewarra locality.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

CL22.470   Development Application – 32 & 36 Yarrawonga Drive Mollymook Beach – Lot 211 DP 1043758 & Lot 304 DP 1234415

HPERM Ref: D22/353631

Item dealt with earlier in the meeting see MIN22.663

 

 

Items marked with an * were resolved ‘en block’.

 

CL22.471   S355 Management Committees - Policy Review and Annual Council Delegation

HPERM Ref: D22/322104

RESOLVED* (Clr Ell / Clr Wells)                                                                                          MIN22.739

That:

1.    Council adopts the revised Management Committee Policy (POL22/72).

2.    The Section 355 Management Committees listed in this report retain their delegated responsibility pursuant to Section 377 Local Government Act 1993 for the care, control and management of their facilities with authority to expend up to an amount of $5,000, consistent with the delegation.

3.    The authorisation of the CEO to approve membership appointments to Section 355 Management Committees as required be confirmed.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

CL22.472   Acceptance of Grant Funding - Reconnecting Regional NSW - Community Events Program

HPERM Ref: D22/390887

RESOLVED* (Clr Ell / Clr Wells)                                                                                          MIN22.740

That Council:

1.    Receive this report for information of a successful funding application from Reconnecting Regional NSW – Community Events Program to the value of $311,547

a.    The funding will support of a series of events and community engagements under the banner of Shoalhaven Let’s Celebrate, Create and Laugh

b.    This funding will support the following events:

i.     Shoalhaven – Let’s Celebrate South Coast Country on October 8 and 9, 2022.

ii.     Shoalhaven Let’s Create – will be led by Shoalhaven Regional Gallery.

iii.    Shoalhaven Let’s Celebrate – Casey Donovan Reconnects Live in Concert at the Shoalhaven Entertainment Centre

iv.   Shoalhaven Let’s Laugh – Multicultural Comedy Gala will be held at Ulladulla Civic Centre

v.    Shoalhaven Let’s Celebrate – Live and Local Microfestival.

For:             Clr Findley, Clr Kotlash, Clr Norris, Clr Butler, Clr D'Ath, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener

Against:    Nil

CARRIED

 

 

 

Notices of Motion / Questions on Notice

 

CL22.473   Notice of Motion - Agars Lane Berry

HPERM Ref: D22/398885

Item dealt with earlier in the meeting see MIN22.728

 

 

CL22.474   Notice of Motion - Shoalhaven City Council Supports an End to Native Forest Logging in NSW South East

HPERM Ref: D22/399183

Item dealt with earlier in the meeting see MIN22.664

 

 

CL22.475   Notice of Motion - Call in of DA22/1847 - 31 Currambene Street, Huskisson

HPERM Ref: D22/400252

Item dealt with earlier in the meeting see MIN22.729

 

 

 

There being no further business, the meeting concluded, the time being 9.59pm.

 

 

Clr Findley

CHAIRPERSON