Ordinary Meeting

 

 

Meeting Date:     Tuesday, 23 February, 2021

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   5.00pm

 

Membership (Quorum - 7)

All Councillors

 

 

 

Please note: The proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice.  Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Acknowledgement of Traditional Custodians

2.    Opening Prayer

3.    Australian National Anthem

4.    Apologies / Leave of Absence

5.    Confirmation of Minutes

·      Ordinary Meeting - 25 January 2021

6.    Declarations of Interest

7.    Presentation of Petitions

8.    Mayoral Minute

Mayoral Minute

MM21.1....... Mayoral Minute - Access Ramp Conjola National Park / Berrara Lagoon.... 1

MM21.2....... Mayoral Minute - 98 Garside Road Mollymook - Retention of land for education purposes......................................................................................................... 2

MM21.3....... Mayoral Minute - Croobyar Road Educational Precinct (former Anglican Schools site)........................................................................................................................ 3

MM21.4....... Mayoral Minute - Condolence Motion - Lilliane Brady................................... 4

MM21.5....... Mayoral Minute - 2021 Australia Day Honours.............................................. 5

9.    Deputations and Presentations

 

10.  Notices of Motion / Questions on Notice

Notices of Motion / Questions on Notice

CL21.20....... Notice of Motion - Taking Full Economic Advantage of the Upgrade of the Princes Highway to Bomaderry................................................................................. 11

CL21.21....... Notice of Motion - Nowra Bypass - Chronology........................................... 12

CL21.22....... Notice of Motion - Renewal of Playground Assets - Bomaderry Township. 13

CL21.23....... Notice of Motion - Pedestrian Safety upgrades - Culburra Beach Public School 16

CL21.24....... Notice of Motion - Seating Request - Greenwell Point Dog Park................ 20

CL21.25....... Notice of Motion - Heating Options - Greenwell Point Pool......................... 21

CL21.26....... Notice of Motion - Candidates for State or Local Government Office should be Australians.................................................................................................... 22

CL21.27....... Notice of Motion - Sanctuary Point Athletics Field....................................... 24

CL21.28....... Notice of Motion - Draft Dogs Policy............................................................ 25

CL21.29....... Notice of Motion - Pedestrian Access Matron Porter Drive Narrawallee..... 26

CL21.30....... Question on Notice - West Culburra............................................................ 28

11.  Committee Reports

CL21.31....... Report of the Strategy & Assets Committee - 9 February 2021.................. 30

SA21.21...... DPOP 2020-21 - Quarterly Performance and Budget Report (October-December)

CL21.32....... Report of the Youth Advisory Committee - 10 February 2021.................... 31

YA21.2........ Youth Advisory Committee Membership Expression of Interest - Member Recommendation Report

CL21.33....... Report of the Shoalhaven Traffic Committee - 9 February 2021................. 32

TC21.16...... Road Safety Improvements - Elizabeth Drive - Berry Street - Vincentia (PN 3640)

12.  Reports

City Performance

CL21.34....... Amendment to Delegation to the Development and Environment Committee 38

CL21.35....... Investment Report - January 2021............................................................... 40  

City Services

CL21.36....... Pathway - Callala Beach to Callala Bay – Beach Rd & Emmett St - Options Investigation / Costs..................................................................................... 64      

13.  Confidential Reports                

Nil

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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MM21.1      Mayoral Minute - Access Ramp Conjola National Park / Berrara Lagoon

 

HPERM Ref:       D21/54186 

 

Recommendation

That:

1.    Council consult with National Parks and Wildlife to undertake a joint project to replace the existing stairs that access Berrara Beach and Berrara Lagoon with an accessible ramp. 

2.    Should the appropriate Australian Standard for accessibility not be able to be achieved at that location, consultation be undertaken with the Inclusion and Access Advisory Group regarding alternatives (see background).

 

 

Details

Berrara Beach, Berrara Lagoon and Berrara Creek Reserve Walk are popular destinations with locals and tourists alike. The area, like many of Shoalhaven’s favourite spots, was packed during the summer period with holiday makers of all abilities. The beach access stairs are a moderate grade through the dune to the beach, and I believe would lend themselves well to replacement with modern composite nonslip ramp materials that have been applied across a number of Council and National Parks projects. 

In undertaking a discussion with National Parks perhaps there is an opportunity to upgrade the access point during any upgrades to the Berrara Creek Reserve Walk, which was severely impacted upon during the fires. 

Regarding my comments about Australian Standard grades. I note that in replacing the walking track to Dee Beach in North Bendalong that some of the ramped sections are quite steep and may not comply wholly with the Australian Standard. I recall in previous discussions with members of the Inclusion and Access Advisory Group that there was some support to supply access that was ‘almost compliant’ above no access at all. If the stairs cannot be replaced by a ramp within an ordinary maintenance budget that the project be costed and designed, and funding be applied for under Council’s DIAP.

 


 

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MM21.2      Mayoral Minute - 98 Garside Road Mollymook - Retention of land for education purposes

 

HPERM Ref:       D21/55474 

 

Recommendation

That Council write to the Member for South Coast, Minister for Local Government Shelley Hancock, Minister for Education and Premier Berejiklian requesting that 98 Garside Road Mollymook NOT be sold but retained in the education portfolio for further education needs.

 

 

Details

In December 2020, a ‘For Sale’ sign appeared on 98 Garside Road Mollymook announcing expressions of interest to purchase the 2.7hectare block that is currently zoned SP2 Education. That has since been revised to go to Auction next month. The community at large are incensed that the block will likely be sold and a subsequent zoning for housing applied for and that this valuable education land will be forever lost.

The Department of Education own this land and one other small block at Termeil that are useful for future expansion – to the best of my knowledge no other land has been set aside for education purposes and the existing Primary Schools and Ulladulla High School have very little room for further physical expansion. Although it may seem like an attractive way to ‘recycle assets’ in effect it leaves the department in a parlous state to deal with future demands. The community in and around Milton Ulladulla are seeking support to have the land retained in its current state.

 


 

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MM21.3      Mayoral Minute - Croobyar Road Educational Precinct (former Anglican Schools site)

 

HPERM Ref:       D21/55487 

 

Recommendation

That:

1.    Council write to the Member for South Coast and Minister for Local Government, The Hon. Shelley Hancock MP, Minister for Education, The Hon. Sarah Mitchell MP, Minister for Planning and Public Spaces, The Hon. Robert Stokes MP, Premier, The Hon. Gladys Berejiklian MP, and the respective Shadow Ministers in regard to the future of the Croobyar Road Educational Precinct and support the calls for the entire site to be retained for educational purposes and not subdivided for other purposes.

2.    The representations also include a request that the Ulladulla High School P & C Committee members be reinstated to the Project Control Group as they believe they have been removed without notice.

 

 

Details

The former Shoalhaven Anglican School site at Croobyar Road Milton was acquired by the NSW State Government in 2018, then Education Minister Rob Stokes and South Coast Member Shelley Hancock were determined to see the land purchased and used as an educational precinct. To date the community have been informed that the site will be used for Budawang School for Special Education – a much needed move for them as the site they currently occupy is no longer large enough to accommodate their growing needs. Big Fat Smile will be taking over the former Gum Nut preschool site. There is much angst and conjecture that the department intend to subdivide part of the school site for housing, but this has not been confirmed. The NSW Government need to reaffirm their original commitment to this community that the entire site would be retained for educational purposes. There is enough space on the site for a number of purposeful needs and it is absolutely clear that the entire community are behind the retention of the entire site.

Apart from the existing schools and the acquisition of the Croobyar Rd school, the department own only two other greenfield sites that could be useful for future education needs, one being 98 Garside Road, which is currently for sale and subject of another motion in this business paper.

 


 

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MM21.4      Mayoral Minute - Condolence Motion - Lilliane Brady

 

HPERM Ref:       D21/55887 

 

Recommendation

That Council notes with condolence the passing of Mrs Lilliane Brady OAM, NSW’s longest serving female Mayor.

 

 

Details

Councillor Brady, 90, died peacefully in Cobar hospital in the early hours of Sunday 7 February.

Councillor Brady held the position of Mayor in the central western mining town for more than two decades in total and served as a local councillor for 40 years.

In 2018 she was awarded LGNSW’s Lifetime Achievement Award for services to local government and her community.

The feisty nonagenarian with a love of racehorses was known through Macquarie Street and in Canberra as a woman with little tolerance for bureaucracy.

Lil, as she was affectionately known by those who knew her well, including past General Manager Russ Pigg, will never be forgotten for her fierce sense of injustice. It was a pleasure to meet Councillor Brady on the odd occasion at the Country Mayors Association. Lilliane will be missed by many and we send our thoughts and well wishes to all who are saddened by her passing.

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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MM21.5      Mayoral Minute - 2021 Australia Day Honours

 

HPERM Ref:       D21/58981 

 

Recommendation

That Council recognise the honours bestowed upon those recipients of a 2021 Australia Day Honour and write a letter of congratulations.

 

 

Details

On 26 January 2021, the Governor-General of the Commonwealth of Australia, His Excellency General the Honourable David Hurley AC DSC (Retd), announced 844 awards in the 2021 Australia Day Honours List, the Shoalhaven received ten of these esteemed awards.

 

MEDAL (OAM) OF THE ORDER OF AUSTRALIA IN THE GENERAL DIVISION

Merrin Ross - for service to the performing arts, particularly to musical theatre.

Albatross Musical Theatre Company

·    Musical Director, since 1994.

·    President, 2017-2019, and 2016.

·    Overall Director/Show Coordinator, 2015.

·    Secretary, 2014 and 2015.

·    Committee Member, since 2002.

·    Co-Founder, Junior Albatross Musicals (JAM), 2017.

·    Life Member, 2009.

Other

·    Vocal Coordinator and Musical Director, Southern Stars - Wollongong Entertainment Centre, 2003-2005, and Member, Creative Team and Management Team.

·    Founder and Manager, Regional Performing Company.

·    Founding Member, Illawarra South East Performing Ensemble.

NSW Department of Education

·    Regional Arts Coordinator, (then) NSW Department of Education and Communities, 2003-2010.

·    Music Teacher, Nowra High School, 1994-2006, and 1979-1992.

·    Teacher, Vincentia High School, 1993.

·    Teacher, Kiama High School, 1978.

·    Teacher, Malvina High School (now Ryde Secondary College), 1973-1977.

Awards and recognition include:

·    Shoalhaven Arts Board Award, 2012.

·    Excellence in Education Award, Department of Education.

 

Reverend Dr John Alexander Pender - for service to the Uniting Church in Australia, and to education.

Uniting Church in Australia

·    Minister, Pymble Parish, 1998-2008.

·    Warden, Centre for Ministry, 1990 -1997.

Religious Education

·    Dean of Students/Lecturer, United Theological College, Sydney, 1978-1990.

·    Christian Educator, Board of Education, Uniting Church, NSW, 1978-1990.

·    Christian Educator, Presbyterian Church of Victoria, 1972-1977.

Newington College

·    Deputy Chair, 2002-2013.

·    Leader, Staff Care Committee, 2008-2013.

·    Council Member, 1997-2013.

·    Former President, Parents and Friends Association.

·    Former Parent Representative, Parents and Friends Association.

Dunmore Lang Residential College, Macquarie University

·    Chair, 8 years.

·    Honorary Fellow.

Pymble Ladies College

·    Former Council Member.

 

Julie Sydenham - for service to the creative arts.

Arts

·    Owner/Director, House of Jules, since 2000 (a working studio providing creative workshops, art classes for adults and children).

·    Coordinator, Escape Arts Festival, 2005-2017.

Publications

·    Illustrator, 'Ulas Magic Island', Harbour Publishing, 2017, as well as other books in the Miss Mouse Series by author Di Morrissey.

·    Illustrator, 'A Hippopotamus in the sink', Harbour Publishing, 2013.

·    Illustrator, 'Harmony loves to sing', Harbour Publishing, 2012.

·    Co-author and illustrator, 'When I Grow Up', Harbour Publishing, 2012.

Awards and recognition includes: 

·    Community Business Woman of the Year, Shoalhaven City Council, 2012.

 

MEMBER (AM) IN THE GENERAL DIVISION OF THE ORDER OF AUSTRALIA

Professor Robert Arthur Constable - for significant service to music education, to performance, and to composition.

University of Newcastle

·    Dean of Newcastle Conservatorium, 2002-2005.

·    Dean of Faculty of Music, 1995-2001.

·    Deputy Dean, 1990-1994.

·    Research Innovator, Stuart Piano Project.

NSW State Conservatorium of Music, Newcastle

·    Deputy Director, 1984-1989.

·    Lecturer, Music Studies, Sydney Conservatorium of Music, mid 1970's-1984.

Kangaroo Valley Arts Festival

·    Artistic Director, 2018-2019.

·    Committee, 2015-2019.

Committees

·    Chair, Academic Board, Australian Academy of Music and Performing Arts, current.

·    Board Member, Musica Viva Australia, 1999-2005.

·    Member, Newcastle Lord Mayor's Bicentennial Committee, 1986-1988.

Other service includes:

·    Director and Co-host, Serenata Series, current.

·    Instrumental Adjudicator, City of Shoalhaven Eisteddfod, 2018.

·    Visiting Professor of Music and Consultant, University of Canterbury, New Zealand, 2012-2014.

·    Head School of Music, University of Auckland, New Zealand, 2007-2012.

·    Chair, Head of Music Schools Australia.

 

Hank Christiaan Laan - for significant service to the building and construction sectors.

Building and Construction

·    Principal Consultant, HCL Associates, since 1985.

·    Inaugural Chief Executive Officer and Director, Darling Harbour Authority, 1984-1985.

·    Senior Consultant Project Manager, Santos, 1982-1984.

·    General Manager, Burns Philip Manufacturing and Contracting Group, 1980-1981.

·    Project Engineer then Operations Director, Matthew Hall Engineering Pty Ltd, 1969- 1979.

·    Resident Project Manager, Bougainville, New Guinea, 1970-1972.

Resolution Institute

·    Member, Australian Institute of Arbitrators and Mediators, 1990-2016.

·    Practitioner Member, LEADR, 2006-2015.

·    Mediator Accreditation, 2001-2014.

·    IAMA Adjudicator Accreditation, 2003-2004.

Professional Organisations

·    Fellow, Australian Institute of Management, since 1977.

·    Member, Australian Institute of Management, since 1967.

·    Fellow, Australian Institute of Project Management, 2001-2008.

·    Former Director and President, Building Science Forum of Australia.

·    Vice-President, Adjudication Forum, 2013-2018.

·    Director, Australian Federation of Construction Contractors.

Community

·    Member, Port Hacking Protection Society.

·    Director, Sutherland Shire Bicentennial Community Committee.

·    Justice of the Peace, since 1968.

·    Jointly with Shoalhaven City Council conceived, designed and developed the community Village Green complex @ Milton (NSW).

·    Advisor and active participant, the Barker Reserve Protection Group. Burrill Lake, NSW, Feb - Aug 2020.

 

Karen Murphy - for significant service to lawn bowls as an elite player at the international level.

Lawn Bowls

·    Vice-Captain, Australian Jackaroos, 2011-2017.

·    Australian Jackaroo 1997- 2019.

·    Played 668 Tests for Australia over 22 years.

·    Commonwealth Games 2018, 2014, 2006, 2002, and 1998.

·    5 X World Championships.

·    World Champion Triples Champion 2012.

·    Commonwealth Games Gold Medallist Pairs 2006.

·    World Ladies Singles Champion, 2016 and 2012.

·    World Indoor Champion, 2012.

·    Professional Bowler, Cabramatta Bowls Club, Sydney.

·    4 x Gold Medallist, Asia Pacific Championships.

·    World Champion of Champion Singles, 2013.

·    World Fours Champion, 2012.

·    3 x Commonwealth Games Silver Medals 1998, 2002 and 2014.

Awards and Recognition include:

·    Director, World Bowls, 2014-2018.

·    Inaugural inductee, Bowls NSW Hall of Fame, 2016.

·    Bowler of the Year, Bowls Australia, 2013 and 2014.

·    Inaugural inductee, Bowls Australia Hall of Fame, 2011.

·    Australian Sports Medal, 2000.

·    2018 Commonwealth Games Athlete Oath Reader Opening Ceremony.

·    High Performance Coach, Karen Murphy Bowls Clinics.

 

AUSTRALIAN FIRE SERVICE MEDAL (AFSM)

John Gregory Dun - for dedication to the NSW Fire & Rescue

Mr John Dun joined Fire and Rescue New South Wales at the Nowra Fire Brigade on the south coast in 1997, after serving for 15 years with the Illaroo Road Bush Fire Brigade. As Brigade Captain, he has tirelessly led his crew of firefighters in the areas of prevention, preparedness, response and recovery to emergencies. He consistently provides high-level professionalism, mentoring and operational leadership to his brigade, ensuring a rapid response to the community of Nowra and surrounding districts. He has been instrumental in helping and working with the local Indigenous Elders and their communities, particularly in the Wreck Bay township, on fire safety including the installation of smoke alarms in every home.  He has also led fire crews from Nowra to numerous major bushfire emergencies, including the unprecedented bushfires of 2019-2020, which devastated areas along the south coast.

Furthermore, he has ensured his firefighters are well prepared to protect the community through involvement with the Firefighter Championships, which are competition-based firefighting events that enhance camaraderie, team work and the skills of firefighters.  He is also highly regarded by members of FRNSW.

Mr Dun has provided dedicated and committed service to Fire and Rescue New South Wales, and to the safety of the community, throughout his more than 38 year career.

 

Dennis Andrew Stannard - for dedication to the NSW Rural Fire Service

Mr Dennis Stannard has been an active member of the New South Wales Rural Fire Service (RFS) since joining the Sanctuary Point Brigade in 1978.  Through his time as a staff member he played an integral role in the successful pilot program of Mitigation Support Services within the Shoalhaven District, and was instrumental in the expansion of the State Mitigation Support Services (SMSS) model across the state.

Commencing in 2008 he provided considerable leadership and mentorship during his 10 years with SMSS, including the induction and training of new crew members and heavy plant operators.  He has also been an advocate of bushfire hazard reduction in the Shoalhaven District, and has been instrumental in hazard reductions through his roles as Group Captain, Deputy Group Captain, Captain and as a Prescribed Burn Supervisor.

Since joining the Wandandian Brigade in 1984, he has served in a range of roles including as Deputy Captain and Captain for a combined period of 17 years.  His was also Deputy Group Officer from 2002 to 2004 and from 2006 to 2009, and Group Officer from 2004 to 2006.  Operationally he has been deployed as Strike Team Leader and Response Team Coordinator on numerous out of area fires including the 2001 Goobang Fire, the 2003 Canberra Fires, the 2007 East Gippsland Fires, and the 2009 Black Saturday Fires.  He has also attended many incidents in the Shoalhaven District.

Most recently he played a key role in the 2019-2020 Currowan Fire as a Heavy Plant Supervisor, Sector Commander and Divisional Commander. During this fire he was instrumental in the protection of the Sussex lnlet, Cudmirrah, Jerrawangala and Wandandian areas. 

He also demonstrated exemplary leadership on 31 December 2019, when he played a key field role prioritising and deploying firefighting resources from all agencies into and within the Conjola area.

Mr Stannard throughout his more than 42 year period of service as both a volunteer and staff member with the New South Wales Rural Fire Service has demonstrated exceptional commitment to the community of New South Wales.

 

CONSPICUOUS SERVICE MEDAL (CSM)

Lieutenant Commander Daniel Edward Hodgkinson RAN - for meritorious devotion to duty as the Head of Officer Initial Training HMAS Creswell and Executive Officer of the Royal Australian Naval College.

Lieutenant Commander Hodgkinson's inspirational leadership and devotion to duty during his posting to the Royal Australian Naval College has been outstanding. His tireless, flexible, influential and incisive leadership in the delivery of unprecedented officer initial training capacity and outcomes, made a substantial contribution to remediating the Royal Australian Navy's officer workforce shortfall. Navy, and therefore Defence, are stronger as a result of his tireless and outstanding efforts.

 

Warrant Officer William Gilvary McConnell - for meritorious achievement in the field of Navy Aviation Maintenance.

Warrant Officer McConnell demonstrated exceptional leadership and the highest levels of professionalism in the field of Navy helicopter maintenance and capability support. His technical mastery of both the Mk 50 Sea King and the MRH90 helicopter systems contributed to improved availability and capability. His efforts have been critical in overcoming the unique, complex and challenging circumstances associated with the introduction and development of the Maritime Support Helicopter capability for the Royal Australian Navy.

  


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.20     Notice of Motion - Taking Full Economic Advantage of the Upgrade of the Princes Highway to Bomaderry

 

HPERM Ref:       D21/56885

 

Submitted by:    Clr Bob Proudfoot   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That the Economic Development Department of Shoalhaven City Council prepare a report for the April Strategy & Assets Committee Meeting detailing the following:

1.    How the “thinking” regarding economic development has evolved as a result of the recent infrastructure windfall.

2.    The adequacy of our zonings to accommodate the expected future business and investment opportunities.

3.    The potential for our city to establish itself, increasingly, as a “hub” in the hi-tech or even the traditional manufacturing type industries.

 

 

 

 


 

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CL21.21     Notice of Motion - Nowra Bypass - Chronology

 

HPERM Ref:       D21/56899

 

Submitted by:    Clr Bob Proudfoot   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council staff prepare a chronology for the April Strategy & Assets Committee Meeting regarding the resolutions and reports specific to proposed routes for the Nowra Bypass options, over the past ten years or so. The chronology would essentially include some vital commentary and recommendations as to the point of view of Council’s, or the State Government’s, professional staff.

 

 

 

 


 

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CL21.22     Notice of Motion - Renewal of Playground Assets - Bomaderry Township

 

HPERM Ref:       D21/57723

 

Submitted by:    Clr John Wells

Clr Patricia White   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council:

1.    Endorse and develop a renewal and replacement strategy for a number of playgrounds within Bomaderry Township as part of Council’s asset management planning for recreational facilities.

2.    Give priority to delivering the strategy.

3.    Give consideration to the inclusion of some equipment suitable for adult exercise and recreation in the suggested renewal program.

 

 

Background

We have been approached by a number of residents of Bomaderry who have suggested that many of the playgrounds, particularly in the older areas of the township, are unattractive, of little recreational utility, and in consequence are seldom if ever used by the Township’s children.

We have inspected several of these ’playgrounds’ to discover they comprise only a swingset - one swing for toddlers and one for children, that’s it - no climbing frames, monkey bars, slippery dip, spring mounted play equipment, graffiti walls, learn to ride facilities, no shade and in some cases no seating.

These playgrounds are located in recreation reserves created within current or former public housing areas and the older areas of town. Playgrounds in these areas are situated at Sampson Crescent, Edward Street, Mulgen Crescent, Leonard Street and cnr Bunberra and Tallayang St. During our inspections no children were observed using the equipment provided, some of which, by appearance, is likely to have been installed in the 70s and 80s -forty to fifty years ago.

This part of Bomaderry has a large public primary and high school so there are plenty of children around - children deprived of having contemporary, safe, attractive and multi- component play equipment in their neighbourhood. It is time for Council to progressively redress this situation in Bomaderry.

Our inspections also revealed that these locations have no equipment that adults might be able to use for recreation and exercise - and as an incentive to take time out with the kids. We take the view that provision of such equipment will help the community’s response to problems such as obesity, diabetes, heart health and a range of other conditions, in a fun way. Consideration needs to be given to providing items suitable for use by grownups as is provided elsewhere in the City.

Consultation with the executive of Bomaderry Community Inc confirms this proposal is consistent with their strategic objectives for youth in this Township.

We commend the proposal to our colleagues.

 

 

 

 


 

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CL21.23     Notice of Motion - Pedestrian Safety upgrades - Culburra Beach Public School

 

HPERM Ref:       D21/59900

 

Submitted by:    Clr Mitchell Pakes

Clr Greg Watson 

Attachments:     1.  School Safety Photos

2.  Google view map of current pathway   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

1.    That Shoalhaven City Council commit to the following safety upgrades for the Culburra Public school in the 2021/2022 budget:

a.   Kerb and gutter Fairlands Street (House Numbers, 29, 31, 33, 35, 38, 40, 42) and formalise street parking for pick up and drop off.

b.   Construct a pathway from the Culburra Beach public school along Fairlands Street (finish Fairlands Street and Cross Street.)

2.    The Shoalhaven Traffic Committee provide any further feedback on measures to improve pedestrian safety around the school access point.

3.    Council make representations to the State Member for South Coast seeking any funding opportunities to assist with improving pedestrian access.

 

 

 

 

 


 

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CL21.24     Notice of Motion - Seating Request - Greenwell Point Dog Park

 

HPERM Ref:       D21/59951

 

Submitted by:    Clr Mitchell Pakes

Clr Greg Watson   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council:

1.    Install some bench seating at the West Street Dog park, Greenwell Point.

2.    Congratulate staff for providing such a well used facility for the Greenwell Point community.

 

 

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.25     Notice of Motion - Heating Options - Greenwell Point Pool

 

HPERM Ref:       D21/60002

 

Submitted by:    Clr Mitchell Pakes

Clr Greg Watson   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That a report be provided back to Council for:

1.    Possible options for heating the Greenwell Point Swimming Pool

2.    Costing to undertake this proposal

3.    Possible funding options

 

 

 

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.26     Notice of Motion - Candidates for State or Local Government Office should be Australians

 

HPERM Ref:       D21/61494

 

Submitted by:    Clr Andrew Guile   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council make representations to the Premier of NSW through the State Members of Parliament, requesting the Government to bring forward Legislation that would prevent residents of Australia who are neither born in Australia nor Naturalised Australian Citizens from both standing for election or being elected to either the NSW Parliament or Local Government Councils.

 

 

Background

It seems that there is a loophole which allows some ‘aliens’ to stand for public office in NSW and be elected. Were this to be widely known, it is not likely to be tolerated by most citizens, particularly with the increased scrutiny on foreign interference. Electors should rest assured at the upcoming Council elections that all candidates have Australia as their first and only allegiance.

 

Note by the CEO

The Notice of Motion addresses the situation whereby individuals holding dual citizenship may vote and stand for election in NSW and Local Government elections. Section 44 of the Constitution disqualifies from Federal office any person who “is under any acknowledgment of allegiance, obedience, or adherence to a foreign power, or is a subject or a citizen or entitled to the rights or privileges of a subject or a citizen of a foreign power.” This stipulation does not apply to candidates in NSW or Local Government elections.

It is noted that holding dual citizenship does not necessarily mean that that person was not born in Australia.

More specifically:

The qualifications to hold the Elected Office of Councillor in NSW are outlined in the Local Government Act 1993 (NSW) as follows:

274   What are the qualifications for civic office?

A person is qualified to hold civic office if—

(a)  the person is entitled to be enrolled as an elector, and

(b)  the person is not disqualified from holding civic office by this Act, and

(c)  the person is not prevented from being elected to civic office by section 276(2)” 

 

There are a range of disqualifications at Section 275 and 276 but these do not relate to citizenship.

Section 30 of the Electoral Act 2017 (NSW) and Sections 93 to 96 Commonwealth Electoral Act 1918 (Cth)  outline the entitlement for enrolment and to vote as an Elector in NSW which may be summarised as follows:

-    18 years or older

-    An Australian citizen, and

-    resides at nominated address and has resided at that address for at least 1 month before the enrolment.

Further eligibility as an elector  is provided under the Commonwealth Electoral Act 1918 (Cth) for some British subjects living permanently in Australia who are not Australian Citizens (Section 93)

In NSW the legislation in relation to election to office in NSW Parliament or Local Government does not address citizenship other than Australian Citizenship as outlined above.

For election to Federal Office, there are additional disqualifications arising from Section 44 of the Australian Constitution related to citizenship, and in particular Section 44(i) is relevant to this discussion. 

“44 Disqualification

Any person who:

i.    is under any acknowledgment of allegiance, obedience, or adherence to a foreign power, or is a subject or a citizen or entitled to the rights or privileges of a subject or a citizen of a foreign power;….

….. shall be incapable of being chosen or of sitting as a senator or a member of the House of Representatives.”

 

 

 

  


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.27     Notice of Motion - Sanctuary Point Athletics Field

 

HPERM Ref:       D21/61512

 

Submitted by:    Clr Bob Proudfoot   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council staff convene an on-site meeting at the earliest possible time with available councillors, members of Sanctuary Point Athletics and members of Bay and Basin Cricket at the Sanctuary Point Athletics Field, in order to agree upon practical improvements that can be made to the playing surface in the very short term. Funds for the improvements would be sourced from the existing ground maintenance budget.

 

 

 


 

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CL21.28     Notice of Motion - Draft Dogs Policy

 

HPERM Ref:       D21/61524

 

Submitted by:    Clr Bob Proudfoot

Clr Patricia White   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That Council staff finalise the Draft Dogs’ Policy for inclusion in the business paper at the Ordinary Council Meeting scheduled for Tuesday 27 July 2021.

 

 

Note by the CEO

The timeline for the review of the Access of Dog Policy is for a draft report and revised draft policy being presented to Council in last quarter of 2021 prior to going on broader public exhibition.

The Expression of Interest for the Ward based Working Group has closed and being considered. Upon the establishment of the Working Group we will be progressing to the preliminary Community Consultation phases which will encompass:

·    Workshops with the Working Group

·    Drop-in sessions in various Shoalhaven communities

·    Community Survey

This review is being undertaken in-house with no funding allocated to engage a consultant to undertake the whole Policy review – this is in accordance with Council’s adopted position. Staff are investigating engaging a consultant to assist in facilitating the community engagement phase of this project to provide an independent approach to the consultation process which will inform the revised policy development.

Consultation also needs to occur with a range of government agencies, including National Parks and Wildlife Service, Department of Fisheries and Crown Lands as a minimum.

In acknowledgement of the feedback we have received from the Shoalhaven Community and visitors since the Policy was re-endorsed by Council in 2017 it is evident that the policy requires a robust review.  Given this position it is important the we consult widely and consult well. Given the comprehensive review process it is unlikely that a draft policy will be ready for reporting in July 2021. The desk top audit of other Council’s approach is nearing completion along with considering best practice in this field.  Allowing appropriate time to develop the Policy will support a position that offers a more considered, balanced and workable approach. It is therefore suggested that an alternate recommendation be adopted:

“A Preliminary report on the progress of the Access Areas for Dogs Policy review and a status update on progress will be provided to a July 2021 meeting of Council.”

 


 

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CL21.29     Notice of Motion - Pedestrian Access Matron Porter Drive Narrawallee

 

HPERM Ref:       D21/64935

 

Submitted by:    Clr Amanda Findley   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation

That:

1.    A report be prepared on the cost to do the following pedestrian access improvements for Matron Porter Drive,  Narrawallee to enable consideration for a funding source and timing.

a.    A concrete footpath

b.    A gravel accessway

2.    Further, maintenance be undertaken to allow for safe passage on the pedestrian strip which can get over grown and make access less appealing and occasionally dangerous.

 

 

Background

Council recently changed its policy for access arrangements for dogs on Narrawallee Beach – for those who live to the South and West of the removed access points, this results in a longer walk to reach the redefined point of entry. The area for pedestrian access is often overgrown and I have witnessed many people young and old alike walk on the road on this bend due to the pedestrian area needing some maintenance.

Council has used gravel pathways to great effect in some locations to produce fast pedestrian outcomes. I understand that perhaps in this location gravel would not be the preferred interim solution, but with good attention to detail perhaps this would be a cost effective and safe solution until a budget was put in place for a concrete path. Development of this section of footpath would eventually join the Milton - Narrawallee - Mollymook Cycle Way.

 

 

 


 

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CL21.30     Question on Notice - West Culburra

 

HPERM Ref:       D21/65009

 

Submitted by:    Clr Amanda Findley   

Question

Members of the Culburra community have been asking questions in regard to the latest iteration of the West Culburra Application. A recent community meeting was limited to “supporters of the development only” which left those who are undecided or firmly against the development no forum in which to ask questions. The following questions are submitted on behalf of the community.

 

1.   Has or will the NSW Department of Planning, Infrastructure and Environment / Land and Environemnt Court of NSW undetaken an analysis in respect to the proposed retail development? 

 

Background: There are concern’s that the proponent’s development will have a major negative effect on the retail economy of Culburra Beach / Orient Point.

The proponent’s own Economic Impact Statement that Culburra Beach has a large oversupply of retail space, based on Australian local average retail space per capita: 

At an existing population of around 3,600 residents, this would suggest the Culburra Beach Catchment Area could demand around 4,000sqm of retail floorspace. An estimate of retail floorspace in the Culburra Beach Town Centre identified some 7,100sqm of retail floorspace, suggesting the Catchment Area is already oversupplied by some 3,000sqm of retail floorspace. It is therefore unsurprising that the Town Centre has faced historically high levels of vacancy given the limited resident population.” 

The proponent expects the development to lead to an increase in population of 847 residents. From the proponent’s own numbers this increase has the potential to absorb 930 square metres of Culburra’s 3,000 square metre excess. This would still leave approximately 2,100sqm of excess retail space, based on Australian local average retail space per capita:

“Based on a retail demand ratio of 1.1sqm per person, new residents accommodated through the Proposal could demand an additional 930sqm of retail floorspace” 

Yet despite this, the proposal includes adding a further 2,438sqm of retail space in Culburra.

 

2.   What justification has been made for a 140% expansion of the Culburra Beach industrial precinct?

 

3.   What studies have been undertaken with regard to demand for that level of space? Particularly given  the proximity to South Nowra industrial precinct?

 

4.   Has council or the State Government undertaken a peer review of the proponents Economic Impact Statement to verify the claims made in respect to job creation as the Economic Statement appears to over inflate the overall jobs available for the existing and new populations.

 

5.   Council is not the approval authority for this development , but does council have any obligation to test the validity of the claims in respect to water runn off from the site into Curly’s bay considering that should the development be approved Council will have the ultimate responsibility to mitigate and manage run of from the new subdivision.

 

6.   Will Council or the NSW State Government undertake any further unbiased community consultation to further inform the process and to understand the issues that community members have.

 

Response

A report will be prepared and submitted to Council.

 

  


 

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CL21.31     Report of the Strategy & Assets Committee - 9 February 2021

 

HPERM Ref:       D21/56044

 

 

SA21.21     DPOP 2020-21 - Quarterly Performance and Budget Report (October-December)

HPERM Ref: D20/563969

RECOMMENDATION

That Council:

1.    Receive the December Quarterly Performance Report on the 2017-2022 Delivery Program and 2020-2021 Operational Plan and publish on Council’s website. 

2.    Receive the December Quarterly Budget Review Report.

3.    Adopt the budget adjustments as outlined in the December Quarterly Budget Review document.

 

 

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.32     Report of the Youth Advisory Committee - 10 February 2021

 

HPERM Ref:       D21/59114

 

 

YA21.2       Youth Advisory Committee Membership Expression of Interest - Member Recommendation Report

HPERM Ref: D21/32797

Recommendation

That the Youth Advisory Committee (YAC) recommend to Council that:

1.    Membership appointments are offered to applicants who are not eligible to fill the 18 places delegated to school students:

a.    Sienna Miller

b.    Cassandra O’Carroll

c.    Hannah Johns

d.    Khy Antoniazzo

e.    Veronica Bert-Leonard

2.    Applicants who currently attend all local High Schools to attend the Youth Advisory Committee as part of school delegations.

3.    Remaining vacant position to be kept open and young people from the workplace or traineeships given priority to ensure YAC is represented by a diverse range of young people.

4.    A second Expression of Interest to be conducted to fill the remaining vacant member position following the review of Terms of Reference (TOR) at the YAC planning day in March.

 

 

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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CL21.33     Report of the Shoalhaven Traffic Committee - 9 February 2021

 

HPERM Ref:       D21/56770

Attachments:     1.  TC21.16 - Plans PN 3640  

 

The Shoalhaven Traffic Committee is a technical review committee not a committee of Council under the Local Government Act, 1993.

The Roads and Maritime Services has delegated certain powers to Council under the Transport Administration Act 1988 (Section 50).  A condition of this delegation is that Council must take into account the Traffic Committee recommendations.

IMPORTANT NOTE:

Council cannot amend a Traffic Committee recommendation.  The Council can only:

1.   Adopt the Traffic Committee recommendation;

2.   Not Adopt the Traffic Committee recommendation; or

3.   Request the Traffic Committee reconsider the issue.

Other issues can be raised as Additional Business at the Ordinary Meeting.

The full guide to the delegation to Councils for the regulation of traffic can be viewed at: RMS Website

 

 

TC21.16     Road Safety Improvements - Elizabeth Drive - Berry Street - Vincentia (PN 3640)

HPERM Ref: D21/33137

Recommendation

That the Chief Executive Officer (Director City Services) be advised that the Shoalhaven Traffic Committee has no objection to the proposed linemarking and road safety improvements at the intersection of Elizabeth Drive and Berry Street, Vincentia, as per Plan No: D21/33164, subject to the preparation of a revised Stage One design consistent with the comments raised by TfNSW, in the event of Stage Two not being pursued by Council.

 

Note:

Transport for NSW made the following comments on this item:

1.    Street Lighting must comply to Aust Standards

2.    10 km/h Shared zone must be approved by Transport for NSW

3.    Speed cushion must comply to standards i.e., piano bars etc + warning sign must be installed to highlight speed cushion

4.    Pram ramps must be coloured yellow as per standards

5.    Are there any traffic management controls/upgrades at the intersection of Berry and Duncan Streets?

6.    Intersection of Elizabeth Drive and Berry Street

7.    Consider ~ 20m BB lines in Berry St + RRPMs

8.    Kerb should be barrier or SM type kerbing

9.    Increase the width of the pedestrian refuge so that it infills in between the edgelines. It should be noted that the pedestrian is exposed to risk when standing outside the confines of the median raised island

10.  Linemarking of median appears incomplete. Edgelines should finish at the median nose + Chevron linemarking should be extended

11.  RRPMs to be installed on edgelines and part of BB lines in approach to central pedestrian refuge

12.  Additional Keep left sign to be installed on front median nose

13.  Pedestrian refuge warning signs to be B size

14.  Please include C3 unbroken yellow line to support the No Stopping restrictions

 

 

 


 

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 Ordinary Meeting – Tuesday 23 February 2021

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CL21.34     Amendment to Delegation to the Development and Environment Committee

 

HPERM Ref:       D21/40713

 

Department:       Business Assurance & Risk

Approver:           Kevin Voegt, Director - City Performance  

Reason for Report

This report is being submitted directly to the Ordinary Meeting due to a resolution of full Council being required to amend the delegation of a Committee of the Council.

The report seeks Council’s endorsement of an amendment of the Development and Environment Committee’s delegation to clarify the reporting requirements for Voluntary Planning Agreements (VPAs) and Works in Kind Agreements (WIKAs) arising from MIN21.2.

 

Recommendation

That the Development and Environment Committee of Council be provided the delegation to resolve Voluntary Planning Agreements (VPAs) and Works in Kind Agreements (WIKAs) by amendment to the existing delegation of the Committee Schedule at Clause (b) as follows:

SCHEDULE

b.   All functions relating to the preparation, making, and review of contributions plans and the preparation, entry into, and review of voluntary planning agreements under Part 7 of the EPA Act, as well as the preparation, entry into, and review of works in kind agreements that provide a material public benefit in part or full satisfaction of a condition imposed under Part 7 of the EPA Act.

 

 

Options

1.    Adopt the amendment as outlined in the recommendation.

Implications: Council will be able to resolve matters on Voluntary Planning Agreements (VPAs) and Works in Kind Agreements (WIKAs) at meetings of the Development and Environment Committee, as well as at Ordinary meetings. 

2.    Make other amendments to the Delegation of the Committee.

Implications: The wording of the delegations is based upon legal advice to the Council. It is suggested that should the Council wish for other changes to be made, that a recommendation be made for a report to be provided to the Council outlining amended wording which meets the intent of the Council and legal requirements.

 

Background

At the 18 January 2021 meeting of the Development and Environment Committee, Council resolved the following regarding Voluntary Planning Agreements (VPAs) and Works in Kind Agreements (WIKAs) (MIN21.2):

3.    Delegate the management of the VPAs and WIKAs outlined in Table 2 of this report to the Chief Executive Officer (or his delegate) for consideration and resolution, with the following VPAs and WIKAs being reported to Council:

·    Those that fall outside the criteria in Table 2 in this report, or

·    As a result of negotiations, additional or different provisions or credit arrangements were required to be included, or substantial objections or issues were raised because of public notification.

For clarification and to expedite the reporting requirements as resolved, it is recommended that the Delegations of the Development & Environment Committee be amended to allow the resolution of items regarding VPA’s and WIKA’s without referral to the Ordinary Council Meeting.

It has been confirmed with Council’s Legal Counsel that there is no impediment to the delegation being provided to the Development and Environment Committee if that is favourable to the Council.

 

 

 


 

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CL21.35     Investment Report - January 2021

 

HPERM Ref:       D21/53561

 

Department:       Finance

Approver:           Kevin Voegt, Director - City Performance 

Attachments:     1.  Shoalhaven Monthly Investment Report - January 2021   

Reason for Report

This report is being submitted directly to the Ordinary Meeting due to the report from our investment advisors not being available in time for the Strategy and Assets Committee meeting.

In accordance with section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation, a written report is provided to Council setting out the details of all money it has invested.

 

Recommendation

That

1.    The report of the Chief Executive Officer (City Performance) on the Record of Investments for the period to 31 January 2021 be received for information.

2.    Council note Council’s investment portfolio returned 1.24% for the month of January 2021, exceeding the benchmark AusBond Bank Bill Index (0.01% pa) by 123 basis points (1.23%).

 

 

Options

1.    The report on the Record of Investments for the period to 31 January 2021 be received for information.

Implications: Nil

 

2.    Further information regarding the Record of Investments for the period to 31 January 2021 be requested

Implications: Nil

 

3.    The report of the Record of Investments for the period to 31 January 2021 be received for information, with any changes requested for the Record of Investments to be reflected in the report for the period to 28 February 2021.

Implications: Nil

 

Background

Please refer to the attached monthly report provided by Council’s Investment Advisor, CPG Research and Advisory Pty Ltd.

All investments are within the current Minister’s Order. Investments are diversified across the eligible fixed interest universe and well spread across maturities. Available capacity exists in all terms, with medium term particularly relevant to new issues.

 

Portfolio Return

Council’s investment portfolio returned 1.24% for the month of January 2021, exceeding the benchmark AusBond Bank Bill Index (0.01% pa) by 123 basis points (1.23%).

Council’s relative outperformance expanded through the falling rate cycle mainly due to longer dated deposits with yields around 1.5% which is far above any available deposit. The outperformance of Council’s portfolio continues to gradually decline as long-term investments mature and are replaced with low-interest deposits.

The following graph shows the performance of Council’s investment portfolio against the benchmark on a rolling twelve (12) months basis. As can be seen, performance has consistently exceeded the benchmark due to the mix of Council’s investment portfolio.

 

 

 

Interest Earned – January 2021

The following table shows the interest earned for the month of January 2021. The interest earned for the month of January was $185,746, which was $67,095 below the current budget.

 

Fund

Monthly Budget

Actual Earned

Difference

F/(UF)

Revised Budget

Revised Difference

F/(UF)

General

$198,825

$96,710

($102,115)

$162,304

($65,595)

Water

$64,208

$54,365

($9,843)

$64,208

($9,843)

Sewer

$30,519

$34,671

$4,152

$26,329

$8,342

Total

$293,552

$185,746

($107,806)

$252,841

($67,095)

 

Interest Earned - Year to Date

The COVID-19 pandemic has subsequently reduced Council’s cash balance, which has resulted in a lower interest income than was budgeted for in the General Fund. In addition, official cash rate is at historic low of 0.1%.

The September and December Quarterly Budget Reviews resulted in a reduction in the interest income budget for the General Fund for the first and second quarters. The impact of these events on interest revenue continues to be monitored with necessary adjustments to be reported in future quarterly budget reviews.

The following table shows how the actual amount of interest earned year to date has performed against the total budget forecast with 59% of the year passed to date, the interest earned to the month of January was $1,481,752, 49.77% of the current full year budget.

 

Fund

Original Total Annual Budget 

Actual YTD

% Achieved

Revised Budget

Revised %

General

$2,341,000

$806,672

34.46%

$1,911,000

42.21%

Water

$756,000

$423,368

56.00%

$756,000

56.00%

Sewer

$359,333

$251,712

70.05%

$310,000

81.2%

Total

$3,456,333

$1,481,752

42.87%

$2,977,000

49.77%

 

The graphs below illustrate the cumulative interest earned for the year for each fund against budget.

 

 

 

 


 

 

Cash and Restricted Assets

 

RECORD OF INVESTMENTS

Cash and Investment Balances

January 2021

December 2020

Cash and Investments Held

Cash at Bank - Transactional Account

$3,539,866

$7,374,390

Cash on Hand

$28,890

$37,150

Other Cash and Investments

$177,931,352

$177,669,333

$181,500,108

$185,080,873

Fair Value Adjustment

$623,815

$626,408

Bank Reconciliation

$273,494

$134,066

$897,309

$760,474

Book Value of Cash and Investments

$182,397,417

$185,841,347

 

Less Cash & Investments Held In Relation To Restricted Assets

Employee Leave Entitlements

                    $7,923,913

$7,923,913

Land Decontamination

                       $390,096

$390,198

Critical Asset Compliance

                    $1,408,110

$1,409,917

North Nowra Link Road

                         $28,273

$28,273

Other Internal Reserves

                    $4,509,974

$4,533,212

Section 7.11 Matching Funds

                      $311,169

$311,169

Industrial Land Development Reserve

                    $5,150,909

$5,188,171

Plant Replacement

                    $2,649,138

$2,799,997

S7.11 Recoupment

                 $21,008,752

$23,012,004

Commitment To Capital Works

                    $2,038,817

$2,057,946

Property Reserve

                      $703,735

$1,002,230

Total Internally Restricted

$46,122,886

$48,531,052

Loans - General Fund

$510,000

$1,508,491

Self Insurance Liability

$1,552,393

$1,595,871

Grant reserve

$4,023,684

$3,267,208

Section 7.11

$15,316,256

$15,191,232

Special Rate Variation

$4,335,922

$5,655,608

Storm Water Levy

$951,462

$976,291

Trust - Mayors Relief Fund

$77,250

$191,575

Trust - General Trust

$2,893,225

$2,714,984

Waste Disposal

$13,902,682

$13,684,201

Sewer Fund

$32,344,155

$31,838,349

Sewer Plant Fund

$3,256,214

$2,814,729

Section 64 Water

$20,198,122

$20,096,777

Water Fund

$27,833,026

$28,198,134

Water Communication Towers

$2,378,575

$2,397,182

Water Plant Fund

$4,167,448

$3,645,071

Total Externally Restricted

$133,740,414

$133,775,703

Total Restricted

$179,863,300

$182,306,755

Unrestricted Cash And Investments

General Fund

$2,534,117

$3,534,592

 

Restricted Asset Movements

The table below lists the major movements in Restricted Assets:

Total Cash

-$3,443,930

Not a Rates Instalment Month

S 7.11 Recoupment

-$2,003,252

Recoupment for the projects currently being funded from General fund reserves

Special Rate Variation

-$1,319,686

Expenditure on Projects

Loans - General Fund

-$998,491

Loans reserve used to deliver loan funded capital projects.

 

Unrestricted cash

-$1,000,475

Not a Rates Instalment Month

 

A drop in unrestricted cash is mainly due to the payment to Contractors for ongoing projects and January being not a rates instalment month.

As at the end of January 2021, Council has a list of projects funded from General fund’s cash balance and for which grants have not been fully received. There has been an increase to $3.3 million and below is the list of the Top 5 projects in this category.

 

Projects

Amount ($)

Forest Rd Black Spot Program 1.7km of Callala Beach Road

384,193

Woollamia Maritime Project – Stage 3

328,619

School Creek Bridge Disaster Assistance Rebuild

316,718

Woollamia Maritime Project – Boat Lift Facility

207,328

Shoalhaven Heads - Extensions

199,039

It is noted that the Council was successful in acquiring low interest loans from T-Corp with the loans being approved by the T-Corp Credit Committee in February 2021. The offer of the loans is currently in progress and will be the subject of a report in March 2021 for Council approval. Upon acceptance of the letter of offer, Council will be able to draw down on the loans and replenish the General Fund Loans Reserve.

 

COVID-19 Impact

As at 1 February 2021, 9.24% of properties (5,443) were in default compared to 12.23% as reported in December 2020. The total overdue amount stands at $7.78M. It is noted that the rate of defaulting is expected to continue to decrease in the coming months consistent with previous years trends.

It is important to note that Council extended the interest free period on overdue rates until 30 June 2021.

Despite the negative impact of COVID-19, Council continues to maintain a sufficient level of working capital and management closely monitors the cash position of the Council.

 

Financial Implications

It is important for Council to be informed about its investments on a regular basis. Revenue from interest forms a vital part of Council’s revenue stream.

 

Statement by Responsible Accounting Officer

I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy POL19/72.

 

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Olena Tulubinska                                                         Date: 16 February 2021

 

 


 

 Ordinary Meeting – Tuesday 23 February 2021

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 Ordinary Meeting – Tuesday 23 February 2021

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CL21.36     Pathway - Callala Beach to Callala Bay – Beach Rd & Emmett St - Options Investigation / Costs

 

HPERM Ref:       D21/48152

 

Department:       Works & Services

Approver:           Paul Keech, Director - City Services 

Attachments:     1.  Callala Beach - Pedestrian Access & Mobility Plan (Adopted by Council in 2005)

2.  Callala Bay - Pedestrian Access & Mobility Plan (Adopted by Council in 2005)

3.  Shared User Path Diagrammatic Plan

4.  Cost estimate for options   

Reason for Report

The purpose of this report is to allow Council to consider a petition submitted directly to the Ordinary Meeting with over 1,785 signatures (dated 25 January 2021) seeking to “provide a much needed link between the two villages of Callala Beach and Callala Bay”.

 

Recommendation

That in response to the petition presented to the Ordinary Meeting on the 25 January 2021 (D21/31390), seeking Council to “provide a much needed link between the two villages of Callala Beach and Callala Bay”:

1.    Council note the preferred alignment for the improved connectivity between Callala Bay and Callala Beach has been adopted into Council’s Pedestrian Access and Mobility Plan (2005) and this route is via Greenway Road, Lennox Road, Griffin Street, Silkwood Walk, over Calla Creek bridge, Lackersteen Street, Sheaffe Street, Chisholm and joining Emmett Street. The total cost for the preferred alignment is $818,000 (2021 estimate).

2.    In conjunction with the Callala Breach and Callala Bay CCB’s develop a four year staging plan, for detailed design and construction, of the preferred alignment, or as modified during the discussions with the CCB’s. This staging plan be presented to Council for in principle adoption, and thus inclusion in the 10 year Capital Plan for consideration by Council and ultimately adopted as part of the 2021/2022 budget process.

 

 

Options

1.    As recommended – existing Council adopted route in the Pedestrian Access and Mobility Plan.

Implications: The adopted route is on the off road path network which is contained within the lower speed (50 kilometres per hour) road environment.  Benefits include utilisation of existing infrastructure including Griffin Street, Silkwood Avenue, Lackersteen Street, the bridge across Calla Creek and provision of street lighting along the majority of the route. As a result Option 1 is the most cost effective, with current engineering construction estimates of $818,000 to complete.

 

 

 

2.    Petitioned route – Emmett Street to Callala Beach Road (concrete path along Callala Beach Road)

Implications: This route is proposed to be via the higher speed road network and the proposal does not utilise existing infrastructure including Silkwood Avenue, bridge across Callala Creek and provision of street lighting along the majority of the route. As a result Option 2 is not the most cost effective, with current estimates of $1,403,000 to complete.

 

3.    Petitioned route – Emmett Street to Callala Beach Road (raised walkway along Callala Beach Road)

Implications: Same as Option 2, however the costs to construct are considerably higher at $2,373,000 to complete.

Background

This report is being submitted directly to the Ordinary Meeting due to Council receiving notification of a petition with over 1,785 signatures (dated 25 January 2021) and therefore needs to be reported to next Ordinary Meeting of Council.

The petition as presented to the Council Ordinary meeting on 25 January 2021 read as follows:

The Callala Beach Progress Association and the Callala Bay Community Association wish to urge Shoalhaven City Council to proceed to design and construct a shared pathway or boardwalk which would provide a much needed link between the two villages of Callala Beach and Callala Bay.

The proposed pathway would run alongside Emmett Street and Callala Beach Road (from Stott Crescent to Club Callala).

This pathway/boardwalk would greatly benefit both residents and visitors, pedestrians and cyclists, providing a safe connection between our two villages and safe access to the services provided at each.

With the proposed O’Halloran housing development, the new motel and surging tourist numbers, such a vital link between our two villages is urgently needed, especially considering increased traffic flow along a very narrow Callala Beach Road.”

Council also has a Pedestrian Access and Mobility Plan (PAMP) that was adopted in 2005. The preferred route put forward by the petitioner’s is on a different alignment to the adopted route which has been developed as part of the Round the Bay walk strategy.

Technical Considerations

A technical analysis has been undertaken with regard to the petitioner’s preferred route and Council’s adopted PAMP route. The keys factors considered include safety, environmental issues, design and cost. A summary of the initial desktop investigations are as follows:

Petitioned route – Emmett Street to Callala Beach Road

1.    Safety

Existing road shoulders are not compliant with Austroads guidelines for an 80km/h road – unsealed and too narrow.

A greater path offset is required for the 80km/h speed, necessitating widening and encroachment into the wetlands.

A pedestrian refuge and associated street lighting would be required for leading people to cross the road in or close to the 80 km/h zone.

There is no street lighting on Callala Beach Road or rural section of Emmett Street.

 

2.   Environmental

An Environmental Impact Statement would be required for any work undertaken in the wetlands flanking both sides of Callala Beach Road.

An Aboriginal Heritage Impact Permit required for a site near the culvert on Callala Beach Road – Approval is not 100% guaranteed.

Biodiversity Assessment Report will be required for any clearing of vegetation within the wetland and would trigger a Biodiversity Offset Scheme entry, report, significant offset payments. There is potential for time delays due to the complicated process.

Department of Primary Industries Fisheries Permit –an application would eb required before any work could take place in the wetlands.

Cost and Time for environmental studies is in the order of $125,000 and would require a lead time of a minimum of 1 year.

 

3.   Design

Crossing Point – Club Callala is on the west side of Callala Beach Road and it would be preferred to have pedestrians and off-road cyclists cross near the Club and within the 50 km/h speed zone i.e. travelling on the east side of Callala Beach Road until reaching the village.

Services – Due to narrow road shoulders and a congestion of services on the east side of Callala Beach Road (Sewer Rising main, Reclaimed Water trunk main, Optical Fibre cable) the path alignment could be forced further into the wetland. The west side of Callala Beach Road has Optical Fibre and overhead power.

 

4.   Cost

The length of new pathway is significantly more than the preferred option in the PAMP – 2070 metres versus vs 1290 metres.

The per metre rate is slightly more - $677 per lineal metre versus $534 per lineal metre, or $1,146 per lineal metre if raised boardwalk is required due to environmental constraints.

The total estimated cost is significantly more - $1,403,000 versus $818,000.

 

Existing route in the Pedestrian Access and Mobility Plan (Adopted by Council in 2005)

·    Safety

Path route is all within existing 50 km/h speed zone.

There are streetlights along the majority of the route.

·    Environmental

Minimal impact to the environment as route is along existing cleared verges.

·    Design

The route has already been adopted by Council and endorsed by the CCB.

The section required to link Club Callala is part of the ‘Round the Bay’ path strategy, which focuses on tourism and foreshore areas.

The adopted route is on the off-road path network which is contained within the lower speed (50 kilometres per hour) road environment.

Route utilises existing infrastructure including Griffin Street, Silkwood Avenue, Lackersteen Street, the bridge across Calla Creek and provision of street lighting along the majority of the route.

·    Cost

Much of the route has been constructed, including the shared path compliant bridge across the entrance to Callala Creek that already links Callala Bay and Callala Beach

Considered best and most efficient use of Council’s funds to meet the needs of the petitioners to provide a link between the two villages of Callala Beach and Callala Bay.

 

Community Engagement

Depending on the option that is agreed upon, community engagement will be required if Council decides to pursue an alternative alignment to the PAMP that was adopted in 2005.

 

Policy Implications

Council has an adopted PAMP which was adopted in 2005. The petitioned option is contrary to the adopted plan.

 

Financial Implications

None of the three options being presented to Council appear in our 10 year Capital List. This project is an additional funding requirement.

Option 1 -   As recommended – existing Council adopted route in the Pedestrian Access and Mobility Plan. This is the most cost effective, with current engineering construction estimates of $800,000 to complete.

Option 2 -   Petitioned route – Emmett Street to Callala Beach Road (concrete path along Callala Beach Road). Current engineering estimates of $1,450,000 to complete.

Option 3 -   Petitioned route – Emmett Street to Callala Beach Road (raised walkway along Callala Beach Road). Current engineering estimates of $2,370,000 to complete.

All options will require a staging plan in the 10 year Capital Plan for consideration by Council.

 


 

 Ordinary Meeting – Tuesday 23 February 2021

Page 1

 


 

 Ordinary Meeting – Tuesday 23 February 2021

Page 1

 


 

 Ordinary Meeting – Tuesday 23 February 2021

Page 1

 


 

 Ordinary Meeting – Tuesday 23 February 2021

Page 1

 

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 Ordinary Meeting – Tuesday 23 February 2021

Page 1

 

Local Government Amendment (governance & planning) act 2016

Chapter 3, Section 8A  Guiding principles for councils

(1)       Exercise of functions generally

The following general principles apply to the exercise of functions by councils:

(a)     Councils should provide strong and effective representation, leadership, planning and decision-making.

(b)     Councils should carry out functions in a way that provides the best possible value for residents and ratepayers.

(c)     Councils should plan strategically, using the integrated planning and reporting framework, for the provision of effective and efficient services and regulation to meet the diverse needs of the local community.

(d)     Councils should apply the integrated planning and reporting framework in carrying out their functions so as to achieve desired outcomes and continuous improvements.

(e)     Councils should work co-operatively with other councils and the State government to achieve desired outcomes for the local community.

(f)      Councils should manage lands and other assets so that current and future local community needs can be met in an affordable way.

(g)     Councils should work with others to secure appropriate services for local community needs.

(h)     Councils should act fairly, ethically and without bias in the interests of the local community.

(i)      Councils should be responsible employers and provide a consultative and supportive working environment for staff.

(2)     Decision-making

The following principles apply to decision-making by councils (subject to any other applicable law):

(a)     Councils should recognise diverse local community needs and interests.

(b)     Councils should consider social justice principles.

(c)     Councils should consider the long term and cumulative effects of actions on future generations.

(d)     Councils should consider the principles of ecologically sustainable development.

(e)     Council decision-making should be transparent and decision-makers are to be accountable for decisions and omissions.

(3)     Community participation

Councils should actively engage with their local communities, through the use of the integrated planning and reporting framework and other measures.

 

Chapter 3, Section 8B  Principles of sound financial management

The following principles of sound financial management apply to councils:

(a)   Council spending should be responsible and sustainable, aligning general revenue and expenses.

(b)   Councils should invest in responsible and sustainable infrastructure for the benefit of the local community.

(c)   Councils should have effective financial and asset management, including sound policies and processes for the following:

(i)      performance management and reporting,

(ii)      asset maintenance and enhancement,

(iii)     funding decisions,

(iv)     risk management practices.

(d)   Councils should have regard to achieving intergenerational equity, including ensuring the following:

(i)      policy decisions are made after considering their financial effects on future generations,

(ii)     the current generation funds the cost of its services

 

 

Chapter 3, 8C  Integrated planning and reporting principles that apply to councils

The following principles for strategic planning apply to the development of the integrated planning and reporting framework by councils:

(a)   Councils should identify and prioritise key local community needs and aspirations and consider regional priorities.

(b)   Councils should identify strategic goals to meet those needs and aspirations.

(c)   Councils should develop activities, and prioritise actions, to work towards the strategic goals.

(d)   Councils should ensure that the strategic goals and activities to work towards them may be achieved within council resources.

(e)   Councils should regularly review and evaluate progress towards achieving strategic goals.

(f)    Councils should maintain an integrated approach to planning, delivering, monitoring and reporting on strategic goals.

(g)   Councils should collaborate with others to maximise achievement of strategic goals.

(h)   Councils should manage risks to the local community or area or to the council effectively and proactively.

(i)    Councils should make appropriate evidence-based adaptations to meet changing needs and circumstances.