Minutes of the Nowra
CBD Revitalisation Strategy Committee
Meeting Date: Wednesday, 16
February 2022
Location: Council
Chambers, City Administrative Centre, Bridge Road, Nowra
Time: 4.00pm
The following members were present:
Mr James Caldwell - Chairperson
Clr Serena Copley
Clr Tonia Gray
Clr Patricia White (Alternate)
Mr The Director City Services - Director City Services
Mr Gordon Clark – Acting Director - City Futures
Mr Brendan Goddard
Mr Wesley Hindmarch
Ms Alison Henry – left 6.11pm
Mr Scott Baxter (Teams) – left at 4.53pm
Ms Catherine Shields (Teams) – arrived at 4.11pm
– left at 6.05pm
Others present:
Clr Liza Butler
Mr Micaiah Tipton – Manager Design Services
Ms Brooke Aldous – Senior Governance Officer
Mr Ryan Jameson – Coordinator Local Planning Team
Ms Melissa Dunn – Unit Manager - District Engineer -
Central
Apologies received from Clr Norris
and George Parker
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Confirmation of the Minutes
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Note: Brendan Goddard arrived at 4.05pm
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RESOLVED (Alison Henry / Brendan Goddard)
That the Minutes of the Nowra CBD
Revitalisation Strategy Committee held on Tuesday 14 December 2021 be
confirmed.
CARRIED
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The Chairperson addressed the meeting and asked
Councillors and Members present to introduce themselves to the meeting.
Note: Catherine Shields arrived 4.11pm
Nil
Presentations
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CBD22.1 Overview Presentation – Nowra
CBD Revitalisation Action Plan
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HPERM Ref: D22/46316
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A presentation on the Nowra CBD Revitalisation Action Plan and
background information in relation to the Committee was provided at the
meeting and a copy of the presentation was subsequently sent to members via
email.
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Reports
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CBD22.2 Election of Chairperson and
Notification of Council Resolution
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HPERM Ref: D22/51095
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James Caldwell vacated the role
of Chairperson and the Director City Services assumed the Chair.
The Director
City Services advised that he had received 1 nomination for Chairperson prior
to the meeting, being James Caldwell. The Director City Services asked if
James Caldwell accepts the nomination. The nomination was accepted.
The Director
City Services asked the members present if there were any further nominations
for the role of Chairperson.
No other
nominations were forthcoming.
The Committee
agreed the election process was conducted fairly and reasonably.
The Director
City Services declared James Caldwell Chairperson (to be endorsed by
Council) for the period to
September 2022.
James Caldwell resumed the Chair.
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Recommendation
That the
Committee:
1. Receive the report regarding Council
Resolution – Re-establishment for information; and
2. Elect
(insert name) as Chairperson for the period to September 2022, noting that
will be reaffirmed by Council.
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REcommendation (By consent)
That the
Committee:
1. Receive the report regarding Council’s
Resolution in relation to the re-establishment for information (CL22.30 Nowra
CBD Revitalisation Strategy Committee - MIN22.27);
2. Elect James
Caldwell as Chairperson for the period to September 2022, noting that will be
reaffirmed by Council.
CARRIED
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CBD22.3 Committee Actions Report for
Ongoing/Completed Items
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HPERM Ref: D22/45570
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Recommendation (Item to
be determined under delegated authority)
That the:
1. Outstanding/Ongoing Action Report be received
for information.
2. Following completed
items in the Action List attached to the report be removed from the listing:
a. CBD21.15 - Investigation - Alcohol Prohibited
Areas - Egans Lane & Stewart Place Car Park - Nowra CBD (MIN20.902) -
Form Working Group - Application – Evidence
b. CBD21.34 -
Review of Terms of Reference - Working Groups - Membership
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RESOLVED (The Director City Services / Wesley
Hindmarch)
That the:
1. Outstanding/Ongoing Action Report be received
for information.
2. Following completed
items in the Action List attached to the report be removed from the listing:
a. CBD21.15 - Investigation - Alcohol Prohibited Areas
- Egans Lane & Stewart Place Car Park - Nowra CBD (MIN20.902) - Form
Working Group - Application – Evidence
b. CBD21.34 -
Review of Terms of Reference - Working Groups - Membership
CARRIED
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CBD22.4 Budget Update - February 2022
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HPERM Ref: D22/45650
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Note: Scott Baxter left the
meeting at 4.53pm.
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Recommendation (Item to
be determined under delegated authority)
That the Nowra
CBD Revitalisation Strategy Committee notes for information:
1. That $0 has been spent since the last meeting
of the Nowra CBD Revitalisation Strategy Committee budget update, (Noting
that $623,600 of the $935,000 Junction Court Revitalisation Grant has been
spent to date).
2. The total year to date spend for the 2021/22
financial year is $0 of the available budget of $1,326,507
3. A summary
of expenditure is in the attachment to this report (D22/49465).
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RESOLVED (The Director City Services / Wesley
Hindmarch)
That the Nowra
CBD Revitalisation Strategy Committee notes for information:
1. That $0 has been spent since the last meeting
of the Nowra CBD Revitalisation Strategy Committee budget update, (Noting
that $623,600 of the $935,000 Junction Court Revitalisation Grant has been
spent to date).
2. The total year to date spend for the 2021/22
financial year is $0 of the available budget of $1,326,507
3. A summary
of expenditure is in the attachment to this report (D22/49465).
CARRIED
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CBD22.5 Project Update - February 2022
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HPERM Ref: D22/45657
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Recommendation (Item to
be determined under delegated authority)
That the Nowra
CBD Revitalisation Strategy Committee note the update provided on the
nominated projects within the Nowra CBD.
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RESOLVED (By consent)
That the Nowra
CBD Revitalisation Strategy Committee note the update provided on the
nominated projects within the Nowra CBD.
CARRIED
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CBD22.6 Nowra CBD Revitalisation Strategy
Project Management Services Contract
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HPERM Ref: D22/46158
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Recommendation (Item to
be determined under delegated authority)
That the
Committee adopt the CONTRACT OF ENGAGEMENT for Project Management Services as
presented (D22/50440) noting that;
1. The Executive that will act as the Principal’s
Agent is to be;
· The
CBD Committee Chair – James Caldwell
· A
Committee Member (Not a Councillor)
· The
Director City Services – The Director City Services
2. The Contract will be managed and amended as required
by the Principal's Representative – Manager of Technical Services, to
achieve the Contract objective.
3. The Project Manager will be appointed by the
Principle's Representative on the recommendation of the Principal's Agent
4. Project Updates will be provided via the Project
Update Report that is received by the Committee at each meeting.
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RESOLVED (The Director City Services / Brendan
Goddard)
That the
Committee adopt the CONTRACT OF ENGAGEMENT for Project Management Services as
presented (D22/50440) noting that;
1.
The Executive that will act as the Principal’s Agent is to be;
· The
CBD Committee Chair – James Caldwell
· A
Committee Member – Alison Henry
· The
Director City Services – The Director City Services
2.
The Contract will be managed and amended as required by the
Principal's Representative – Manager of Technical Services, to achieve
the Contract objective.
3.
The Project Manager will be appointed by the Principle's
Representative on the recommendation of the Principal's Agent
4.
Project Updates will be provided via the Project Update Report that is
received by the Committee at each meeting.
CARRIED
Action:
James Caldwell asked for any comments or concerns regarding the Nowra CBD
Revitalisation Strategy Project Management Services Contract be forwarded to
either the Chairperson or The Director City Services prior to Friday.
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CBD22.7 Review of Terms of Reference - Nowra
CBD Revitalisation Strategy Committee
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HPERM Ref: D22/45676
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Recommendation
That Council
Adopt the Draft Terms of Reference as presented (POL22/145) noting that the
key changes include;
1. References
to the annual budget allocation (currently $500,000) now reflect the
rate-pegged increases in the budget allocation.
2. The
membership criteria better reflects the range of stakeholders that are
engaged in the activities of the Committee and the inclusion of Councillors
3. Clauses
dealing with Removal of members have been added
4. Working
Groups has been rewritten to include Sub Committees and define the key
Working Groups.
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REcommendation (Clr White / Alison Henry)
That:
1.
Council adopt the Draft Terms of Reference as presented (POL22/145)
noting that the key changes include;
a.
References to the annual budget allocation (currently $500,000) now
reflect the rate-pegged increases in the budget allocation.
b.
Membership criteria that better reflects the range of stakeholders
that are engaged in the activities of the Committee and the inclusion of
Councillors
c.
Clauses dealing with Removal of members have been added
d.
Amendments to ‘Working Groups’ to include Sub Committees
and define the key Working Groups.
2. Pending
the adoption of part 1 above, that the initial appointment of the Strategic
Advisor be Joanna Gash (Former Mayor, Councillor, and Federal Member) until
September 2022, following that, an expression of interest will be called to
permanently fill the position.
CARRIED
Action:
Changes to the draft Terms of Reference report be amended to 3 Councillors, 2
Community Members being non CBD Business/Property Owners or retailers. A
total of 13 members and a Quorum of 7.
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GENERAL BUSINESS
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CBD22.8 Additional
Item - Christmas Promotions Sub-Committee - Evaluation Report
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Note: Catherine Shields left at 6.05pm
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Clr White tabled an addendum
report at the meeting being, Christmas Promotions Sub-Committee - Evaluation
Report.
Action: The Addendum Report
will be circulated with the minutes.
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Recommendation
That the Christmas Promotions
Sub-Committee - Evaluation Report be received for information.
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RESOLVED (Clr White / James Caldwell)
That the Christmas Promotions
Sub-Committee - Evaluation Report be received for information.
CARRIED
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Note: Alison Henry left at 6.11pm
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CBD22.9 Additional
Item - Nowra CBD Revitalisation Committee - Food Markets
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Clr White tabled an addendum report at the meeting
being, Nowra CBD Revitalisation Committee - Food Markets.
Action: The Addendum Report will be circulated with
the minutes.
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Recommendation
That Nowra CBD Revitalisation
Committee endorse:
1.
Approval to establishment of Food Markets in Jelly Bean Park
2.
Funding option of $50,000 for installation in Jelly Bean Park of:
a.
Commercial Festoon lighting and strip Lighting
b.
WIFI
c.
CCTV cameras
d.
Additional power outlets
3.
Preparation of Traffic Management Plans for both Jelly Bean Park &
Junction Court closures – budget $2,000
4.
Costs of $500 per month to hold the markets
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REcommendation (James Caldwell / Clr White)
That the Nowra CBD Revitalisation
Committee endorse:
1.
The establishment and the evolution of Food Markets in Jelly Bean
Park;
2.
Funding option of up to $50,000 from the Nowra CBD Revitalisation
Strategy Committee’s budget for installation in Jelly Bean Park of:
a.
Commercial Festoon lighting and strip Lighting
b.
WIFI
c.
CCTV cameras
d.
Additional power outlets
Should
the allocation of $50,000 not cover the above, a report will be brought back
to the Committee.
3.
Preparation of Traffic Management Plans for both Jelly Bean Park &
Junction Court closures – budget $2,000 from the Nowra CBD
Revitalisation Strategy Committee’s budget, that can be used for the
next 5 years, including the closure of the taxi rank and laneway behind Betta
Electrical Building.
4.
Costs of $500 per month to hold the markets from the Nowra CBD
Revitalisation Strategy Committee’s budget.
CARRIED
Action – The Radio
Advertising will be distributed via email and an e-meeting (if required) will
be held following the review of the contract.
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There being no further business, the meeting concluded, the
time being 6.37pm.
Mr James
Caldwell
CHAIRPERSON