Minutes of the Shoalhaven
Arts Board
Meeting Date: Wednesday, 9
November 2022
Location: Jervis
Bay Meeting Room, City Administrative Centre, Bridge Road, Nowra
Time: 4:00pm
The following members were present:
Mrs Christine Dunstan - Chairperson
Clr Patricia White – Left meeting at 5:38pm
Clr John Kotlash (Remotely)
Clr Tonia Gray (Remotely)
Mr Frank Howarth
Dr Lynda Kelly (Remotely) - Left meeting at 5:47pm
Ms Bonnie Porter Greene
Mr Drew Longbottom – Left meeting at 4:59pm
Ms Kate Dezarnaulds
Others Present:
Ms Jane Lewis – Director
– City Lifestyles
Ms Bronwyn Coulston -
Manager – Arts & Culture
Ms Karen Patterson - Manager -
Shoalhaven Entertainment Centre
Ms Nicole Lonesborough – Acting Manager Shoalhaven
Libraries
Apologies were received from Clr D’Ath, Stephen
Buzacott and Sarah Taylor.
Nil
Presentations
AB22.43 Update - Establishment of
the Regional Arts Development Organisation
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HPERM Ref: D22/446660
|
Mrs Christine Dunstan noted that the Shoalhaven Arts Board
is looking for strategic
opportunities to increase arts engagement within the community, and that working
closely together with the South Coast Regional Arts Development Organisation
(RADO) will have a positive impact for both parties.
Strategic planning will continue to be discussed between
the the Shoalhaven Arts Board and the South Coast Regional Arts Development
Organisation (RADO).
Mr Frank Howarth
noted that areas such as the South Coast and the Southern Highlands do
particularly well with Cultural Tourism (e.g. Bundanon). Mr Howarth suggested
that it would be beneficial for the Shoalhaven Arts Board and other
organisations such as the RADO, to further consider how to facilitate more Cultural
Tourism.
|
Ms Marla
Guppy – Chair – South Coast Arts Inc provided an update to the
Shoalhaven Arts Board on the establishment of the Regional Arts Development
Organisation (RADO), as summarised in the following points:
1. Mission Statement: RADO South Coast Arts
aims to contribute to the vibrancy and diversity of south coast culture by
providing advocacy, services and resources that sustain the network of
artists and cultural groups living and working in our region.
2. Current Projects: Seed funding 6 x
projects through the Country Arts Support Program (CASP), and also taking
part in the Regional Futures project 2022/2023.
3. RADO Directions: First Nations Culture
– Supporting a regional understanding of Country, working with creative
communities to build capacity. Regional Strategic Planning - Enabling a
regional response to cultural capacity building, creative partnerships across
the region. Regional Change
– Urban population growth, changing demographics, uneven cultural
resourcing, new audiences Sustainability & Climate Change –
Managing the impact on arts & creative industries, supporting communities
& creatives.
|
AB22.44 Strategic Opportunities
for Shoalhaven Arts Board Members Involvement - 2022/23
|
HPERM Ref: D22/459989
|
Ms Bronwyn Coulston – Manager Arts and Culture – and Ms Karen Patterson – Manager Shoalhaven Entertainment Centre –
provided information to the Shoalhaven Arts Board on strategic opportunities
to engage with Board members in line with the adopted Community Strategic
Plan and the Delivery Program and Operational Plan for 2022/23.
The information that was presented to the Board is attached
to these minutes.
|
Reports
AB22.45 Notification of Council
Resolution - Shoalhaven Arts Board Re-establishment
|
HPERM Ref: D22/437138
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Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the Notification of Council Resolution – Shoalhaven Arts Board
Re-establishment report for information.
|
RESOLVED (Kate Dezarnaulds / Clr Kotlash)
That the Shoalhaven Arts Board
receive the Notification of Council Resolution – Shoalhaven Arts Board
Re-establishment report for information.
CARRIED
|
AB22.46 Nomination of Australia
Day Panel Member
|
HPERM Ref: D22/435803
|
Note: Mr Drew Longbottom left the
meeting, the time being 4:59pm
Mrs Christine Dunstan asked if
there were any nominations from the Arts board to be a representative on the
Australia Day Awards Panel. Mr Frank Howarth was nominated.
Ms Bonnie Porter Greene was nominated as the alternate
member on the Australia Day Awards Panel in the case of Mr Frank
Howarth’s absence. There were no further nominations received and this
was consented to by the Board.
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
resolve to nominate (insert name) as the Arts Board Representative on the
Australia Day Awards Panel.
|
RESOLVED (Bonnie Porter-Green / Kate Dezarnaulds)
That the Shoalhaven Arts Board
resolve to nominate Mr Frank Howarth as the Arts Board Representative on the
Australia Day Awards Panel, and Ms Bonnie Porter Greene as the alternate
Panel member.
CARRIED
|
AB22.47 Condolences - Jenny
Thompson
|
HPERM Ref: D22/432458
|
Mrs Christine Dunstan noted that Ms Jenny Thompson was
an extraordinary member of the Shoalhaven Arts Board, and suggested that the
Arts Board consider opportunities to carry on her legacy by advocating for Artists
in Residence in schools.
|
Recommendation (Item to
be determined under delegated authority)
That the:
1. Report be received for information.
2. Shoalhaven
Arts Board acknowledge the passing of Arts Board member Jenny Thompson and
offer condolences to her family.
|
RESOLVED (Clr Gray / Frank Howarth)
That the:
1. Report be received for information.
2. Shoalhaven Arts Board acknowledge the passing
of Arts Board member Jenny Thompson and offer condolences to her
family.
CARRIED
|
AB22.48 Casual Vacancy
|
HPERM Ref: D22/435122
|
Ms Bronwyn Coulston noted that no
CV’s have been received for membership, however strong interest was
received from Mr Clive Freeman from Wreck Bay to join the Shoalhaven Arts
Board. The Board expressed that it would be very advantageous to have a
second Indigenous representative on the Board.
Mrs Christine Dunstan asked for any other nominations
from the Board. Upon receiving no other nominations, Ms Bronwyn Coulston was
asked to extend a formal invitation to Mr Clive Freeman to join the
Shoalhaven Arts Board.
|
Recommendation (Item to
be determined under delegated authority)
That [name to be filled in at
meeting] is invited to join the Shoalhaven Arts Board to fill the casual
vacancy with their term to end 30 September 2023.
|
RESOLVED (Christine Dunstan / Clr Gray)
That Mr Clive Freeman be invited to
join the Shoalhaven Arts Board to fill the casual vacancy with their term to
end 30 September 2023.
CARRIED
|
AB22.49 Policy Update -
Shoalhaven Arts Board Terms of Reference & Shoalhaven City Art Collection
- Acquisition and Management
|
HPERM Ref: D22/447487
|
Recommendation (Item to
be determined under delegated authority)
That the
Shoalhaven Arts Board receive the report on the recent re-adoption by Council
of the :
1. Shoalhaven Art Board Terms of Reference Policy
(POL22/199);
2. Shoalhaven
City Art Collection – Acquisitions and Management Policy (POL22/49); for
information.
|
RESOLVED (Clr White / Clr Kotlash)
That the
Shoalhaven Arts Board receive the report on the recent re-adoption by Council
of the :
1. Shoalhaven Art Board Terms of Reference Policy
(POL22/199);
2. Shoalhaven City Art Collection –
Acquisitions and Management Policy (POL22/49); for information.
CARRIED
|
AB22.50 Policy - Public Art
Policy
|
HPERM Ref: D22/447489
|
It was discussed how the
Shoalhaven Arts Board might facilitate a public discussion regarding the revision
of the Public Arts Policy. Ms Bonnie Porter Greene suggested the Board could
engage with the committee for the OpenField Arts Festival which will be held
in Berry next year.
Ms Jane Lewis – Director
City Lifestyles - noted that any suggestions arising from community
consultation can be incorporated in the revised policy.
Mr Frank Howarth noted that a definition of
‘Public Art’ in the Public Arts Policy would be helpful to the
public.
|
Recommendation
That the Shoalhaven Arts Board endorse the revisions
to the Public Art Policy POL18/69.
|
RECOMMENDATION (Kate Dezarnaulds / Frank Howarth)
That the Shoalhaven Arts Board
endorse the revisions to the Public Art Policy POL18/69.
CARRIED
|
AB22.51 Update on Actions -
November 2022
|
HPERM Ref: D22/456231
|
Recommendation (Item to
be determined under delegated authority)
That the
Shoalhaven Arts Board:
1. Receive the Update on Actions report for
information.
2. Acknowledge the
following actions as completed and be removed from the action table:
a. AB22.7- Public Art - Opportunities Requirements -
Consider Allocating Funds - 2022/ 2023 Budget - Specialist Contract - Review
Policy - Document existing art
b. AB22.11- Lake
Tabourie Museum - Collection Care Management - Consider Operational Budget
2022 / 2023 & Recurrent Funding
c. AB22.15 - Change
of Start Time for Shoalhaven Arts Board Meetings
d. AB22.18 - Christine
Dunstan - Appointed as Chairperson- Update ewok, InfoCouncil and Committee
Folder Notes
e. AB22.27 - Variation Request Approved - Arts
Grants - Alaska Turner / Joanna Thomas
f. AB22.20 - Council Policy - Adoption -
Shoalhaven Libraries - Operations Policy
g. AB22.21 - Council Policy - Adoption -
Shoalhaven Libraries - Children's Policy
h. AB22.22 - Council Policy - Adoption - Internet
Usage Policy
i. AB22.24 - Shoalhaven Arts Board -
Appointment - Community Member - Kate Dezarnaulds - Bonnie Porter Greene -
Drew Longbottom
j. AB22.32 - Anti-Nuclear Family Play
- Creative Development - Funds voted
k. AB22.36 - South Coast Cooperative Libraries
Collection Development Policy - Adoption
l. AB22.39
- Subcommittees / Working Groups / Portfolios / Panel of Peers –
Membership
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RESOLVED (Clr Kotlash / Clr Gray)
That the
Shoalhaven Arts Board:
1. Receive the Update on Actions report for
information.
2. Acknowledge the
following actions as completed and be removed from the action table:
a. AB22.7- Public Art - Opportunities Requirements -
Consider Allocating Funds - 2022/ 2023 Budget - Specialist Contract - Review
Policy - Document existing art
b. AB22.11- Lake
Tabourie Museum - Collection Care Management - Consider Operational Budget
2022 / 2023 & Recurrent Funding
c. AB22.15 - Change
of Start Time for Shoalhaven Arts Board Meetings
d. AB22.18 - Christine
Dunstan - Appointed as Chairperson- Update ewok, InfoCouncil and Committee
Folder Notes
e. AB22.27 - Variation Request Approved - Arts
Grants - Alaska Turner / Joanna Thomas
f. AB22.20 - Council Policy - Adoption -
Shoalhaven Libraries - Operations Policy
g. AB22.21 - Council Policy - Adoption - Shoalhaven
Libraries - Children's Policy
h. AB22.22 - Council Policy - Adoption - Internet
Usage Policy
i. AB22.24
- Shoalhaven Arts Board - Appointment - Community Member - Kate Dezarnaulds -
Bonnie Porter Greene - Drew Longbottom
j. AB22.32 - Anti-Nuclear Family Play
- Creative Development - Funds voted
k. AB22.36 - South Coast Cooperative Libraries
Collection Development Policy - Adoption
l. AB22.39 - Subcommittees / Working
Groups / Portfolios / Panel of Peers – Membership
CARRIED
|
AB22.52 Shoalhaven Libraries -
Update
|
HPERM Ref: D22/429230
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the Shoalhaven Libraries Update report for information.
|
RESOLVED (Christine Dunstan / Frank Howarth)
That the
Shoalhaven Arts Board receive the Shoalhaven Libraries Update report for
information.
CARRIED
|
AB22.54 Shoalhaven Regional
Gallery- Update- August, September, October 2022
|
HPERM Ref: D22/447389
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the Regional Gallery Update report for information.
|
RESOLVED (Clr Gray / Clr Kotlash)
That the
Shoalhaven Arts Board receive the Regional Gallery Update report for
information.
CARRIED
|
AB22.53 Shoalhaven Entertainment
Centre Update
|
HPERM Ref: D22/440229
|
Ms Jane Lewis – Director City Lifestyles - noted
that Council is able to facilitate site visits of the Shoalhaven
Entertainment Centre and the Shoalhaven Regional Art Gallery for Board
members.
|
Recommendation (Item to
be determined under delegated authority)
The Shoalhaven Arts Board receives
the report for information.
|
RESOLVED (Kate Dezarnaulds / Bonnie Porter-Green)
The Shoalhaven
Arts Board receives the Shoalhaven Entertainment Centre Update report for
information.
CARRIED
|
AB22.55 Shoalhaven Arts Board
Grants - Status Update - Acquittals and Variations - 2020/21 and 2021/22
Grants
|
HPERM Ref: D22/435108
|
Recommendation (Item to
be determined under delegated authority)
That the
Shoalhaven Arts Board:
1. Accept the Acquittals from
a. Brooke Boland
b. Headspace Nowra
c. Damien Lane and Jonnie Leahy
d. Natalie McDonagh
e. Jill Talbot
2. Accept the variation requests from
a. Albatross Musical Theatre Company – to
June 2023
3. Receive
the update on the three grant projects that are continuing for information.
|
RESOLVED (Bonnie Porter-Green / Clr Gray)
That the
Shoalhaven Arts Board:
1. Accept the Acquittals from
a. Brooke Boland
b. Headspace Nowra
c. Damien Lane and Jonnie Leahy
d. Natalie McDonagh
e. Jill Talbot
2. Accept the variation requests from
a. Albatross Musical Theatre Company – to
June 2023
3. Receive the update on the three grant projects
that are continuing for information.
CARRIED
|
AB22.56 Nomination for Shoalhaven
Arts Board Grants Working Group
|
HPERM Ref: D22/449272
|
Mrs Christine Dunstan called for nominations for the
Shoalhaven Arts Board Grants Working Group. Ms Bonnie Porter Greene was
nominated. No other nominations were received.
|
Recommendation (Item to
be determined under delegated authority)
That (insert name at meeting)
is appointed as a member of the Shoalhaven Arts Board Grants Working Group.
|
RESOLVED (Christine Dunstan / Clr Gray)
That Ms Bonnie
Porter Greene is appointed as a member of the Shoalhaven Arts Board Grants
Working Group.
CARRIED
|
AB22.57 Arts Board Strategic
Engagement Opportunities - Update and Advice on Projects 2022/23
|
HPERM Ref: D22/447499
|
Note: Clr Patricia White left the meeting, the time
being 5:38pm
|
Recommendation (Item to
be determined under delegated authority)
That the Arts Board:
1. Receive the report for information.
2. Continue
to champion the need for a Creative Economy Strategy and provide advice to
the Manager – Arts and Culture on potential funding opportunities for
this work.
|
RESOLVED (Christine Dunstan / Clr Kotlash)
That the Arts
Board:
1. Receive the report for information.
2. Continue to champion the need for a Creative
Economy Strategy and provide advice to the Manager – Arts and Culture
on potential funding opportunities for this work.
CARRIED
|
AB22.58 Information Update - City
Art Collection Strategic Planning Working Group
|
HPERM Ref: D22/447492
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the update report on City Art Collection Strategic Planning Working
Group for information.
|
RESOLVED (Frank Howarth / Christine Dunstan)
That the
Shoalhaven Arts Board receive the update report on City Art Collection
Strategic Planning Working Group for information.
CARRIED
|
AB22.59 Shoalhaven City Art
Collection - Acquisition of Works
|
HPERM Ref: D22/447501
|
Note: Dr Lynda Kelly left meeting, the time being
5:47pm
|
Recommendation (Item to
be determined under delegated authority)
That the
Shoalhaven Arts Board:
1. Accept the work offered for donation by Alison
Mackay into the Collection
2. Decline
the offer to purchase a work by Danie Mellor at this time.
|
RESOLVED (Clr Gray / Bonnie Porter-Green)
That the
Shoalhaven Arts Board:
1. Accept the work offered for donation by Alison Mackay into the Collection
2. Decline the offer to purchase a work by Danie
Mellor at this time.
CARRIED
|
GENERAL BUSINESS
AB22.60 Additional
Item - Informal Arts Board Meeting - Future Direction
|
Mrs
Christine Dunstan suggested that the Shoalhaven Arts Board have an informal
meeting for discussion around the future direction of the Board and how to
make the Board a significant presence in the community through strategic projects.
The Board was in agreeance.
The Board
determined to hold this informal meeting Wednesday 8 February 2023, 4pm
– 6pm, noting the venue will be advised (within the Shoalhaven
Entertainment Centre).
|
Invitation - Dharawal Cultural Tour:
·
It was noted that Mr Drew Longbottom has extended an invitation
to the Arts Board Members for a Cultural Tour on 27 November 2022, starting at Black
Head, Gerroa NSW, 9:30am – 2:00pm. An email was sent to the Arts Board
members with the relevant information.
There being no further business, the meeting concluded, the
time being 5:59pm.
Mrs
Christine Dunstan
CHAIRPERSON