Minutes of the Shoalhaven
Arts Board
Meeting Date: Wednesday, 18 May
2022
Location: Jervis
Bay Meeting Room, City Administrative Centre, Bridge Road, Nowra
Time: 4:00pm
The following members were present:
Ms Christine Dunstan – Chairperson
Clr Tonia Gray
Clr John Kotlash (remotely) – left meeting at 5:07pm
Clr Moo D'Ath (remotely) – joined meeting at 4:15pm
Clr Patricia White
Ms Jenny Thompson (remotely)
Mr Frank Howarth (remotely) – left meeting at 5:03pm
Dr Lynda Kelly (remotely) – joined meeting at 4:03pm,
left meeting at 5:05pm
Mr Stephen Buzacott
Others Present:
Bronwyn Coulston - Manager –
Arts & Culture
Sarah Taylor – Manager – Shoalhaven Libraries
Karen Patterson - Manager - Shoalhaven Entertainment Centre
Brooke Aldous – Governance Coordinator (remotely)
Nil.
Confirmation of the Minutes
|
RESOLVED (Stephen Buzacott / Clr Gray)
That the
Minutes of the Shoalhaven Arts Board held on Monday 04 April 2022 and the
Special Shoalhaven Arts Board held on Thursday 28 April 2022 be confirmed.
CARRIED
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Nil.
Reports
AB22.19 Update on Actions - April
2022
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HPERM Ref: D22/194313
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Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board receive the Update on Actions report for information.
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RESOLVED (Clr Gray / Clr White)
That the
Shoalhaven Arts Board receive the Update on Actions
report for information.
CARRIED
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AB22.20 Council Policy Revisions
- Shoalhaven Libraries - Operations Policy
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HPERM Ref: D22/180270
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Recommendation
That Council adopt the revisions of
the Shoalhaven Libraries Operations Policy.
|
RECOMMENDATION (Jenny Thompson / Christine Dunstan)
That Council
adopt the revisions of the Shoalhaven Libraries Operations Policy.
CARRIED
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AB22.21 Council Policy Revisions
- Shoalhaven Libraries - Children's Policy
|
HPERM Ref: D22/180349
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Recommendation
That Council
adopt the revisions of the Shoalhaven Libraries Children’s Policy.
|
RECOMMENDATION (Frank Howarth / Clr Kotlash)
That Council
adopt the revisions of the Shoalhaven Libraries Children’s Policy.
CARRIED
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AB22.22 Council Policy Revisions
- Internet Usage Policy
|
HPERM Ref: D22/195566
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Recommendation
That
Council adopt the revisions of the Shoalhaven Libraries Internet Usage
Policy.
|
RECOMMENDATION (Clr Kotlash / Jenny Thompson)
That Council adopt the revisions of the Shoalhaven Libraries Internet
Usage Policy.
CARRIED
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AB22.23 Shoalhaven
Libraries - Update
|
HPERM Ref: D22/181137
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Sarah Taylor – Manager – Shoalhaven
Libraries provided an update to the Board.
·
People are slowly coming back to the Libraries and the Library
activities are generating a lot of interest.
·
Sanctuary Point Library is progressing well, and aiming to have
construction documents completed and out to tender towards the final quarter
(September) 2022.
·
The outcome of the Building Better Regions Fund Grant application
for $8.5 million will be known by mid-June.
|
Action – Sarah Taylor to
forward the page showing the Sanctuary Point flyover from the “Get
Involved” link to Shoalhaven Arts Board members.
Post meeting note – this
was sent by Governance on 22 May 2022.
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the Shoalhaven Libraries Update report for information.
|
RESOLVED (Clr Gray / Clr Kotlash)
That the
Shoalhaven Arts Board receive the Shoalhaven Libraries Update report for
information.
CARRIED
|
Note: Clr D’Ath joined the meeting (remotely), the
time being 4:15pm
AB22.24 Shoalhaven Arts Board - Expression
of Interest - Appointment of Community Members
|
HPERM Ref: D22/183472
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Sarah Taylor
– Manager – Shoalhaven Libraries advised that there were four
applications received as a result of the Expression of Interest advertisement.
The applicants
were interviewed by the Selection Panel, which comprised of Sarah Taylor -
Manager – Shoalhaven Libraries, Christine Dunstan – Chairperson,
Shoalhaven Arts Board and Brett Adlington, CEO of Museums & Galleries
NSW.
From the
interview process, the Selection Panel have agreed on the appointment of the
following applicants to the Shoalhaven Arts Board, subject to endorsement by
the Shoalhaven Arts Board at today’s meeting:
1.
Kate Dezarnaulds – Community Member
2.
Bonnie Porter Greene – Community Member
3.
Drew Longbottom – Aboriginal Community Member
Christine Dunstan wishes to extend
grateful thanks on behalf of the Shoalhaven Arts Board to Alison Chaim and Dr
Peter Lavelle for their service and input over the past two terms (4 years).
|
Recommendation
That the
Shoalhaven Arts Board, as recommended by the Selection Panel, appoint the
following community members to a two (2) year term:
1.
Kate Dezarnaulds – Community Member
2.
Bonnie Porter Greene – Community Member
3.
Drew Longbottom – Aboriginal Community Member
4.
|
RECOMMENDATION (Clr Gray / Frank Howarth)
That the
Shoalhaven Arts Board, as recommended by the Selection Panel, endorse the appoint
of the following community members to a two (2) year term:
1.
Kate Dezarnaulds – Community Member
2.
Bonnie Porter Greene – Community Member
3.
Drew Longbottom – Aboriginal Community Member
CARRIED
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AB22.25 Shoalhaven Regional
Gallery- Update- February, March, April 2022
|
HPERM Ref: D22/184063
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Bronwyn
Coulston – Manager - Arts & Culture
provided an update on the Shoalhaven Regional Gallery.
·
In relation to Grant Funded projects, the Streets as Shared
Spaces Public Art Project includes the following upcoming two events:
o
Community celebration of the Gateway Artworks at Ulladulla
Harbour to be held on 29 May. Invitations will be sent out ASAP.
o
Reconnections Event on the forecourt of Shoalhaven Entertainment
Centre to be held on 5 June. Invitations, information and publicity should
be out to SAB members by no later than Monday, 23 May 2022.
|
Recommendation (Item to
be determined under delegated authority)
That the Shoalhaven Arts Board
receive the Regional Gallery report for information.
|
RESOLVED (Stephen Buzacott / Clr Gray)
That the
Shoalhaven Arts Board receive the Regional Gallery report for information.
CARRIED
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AB22.26 Update - Shoalhaven Arts
Foundation and South Coast Regional Arts Development Organisation
|
HPERM Ref: D22/185778
|
Bronwyn
Coulston – Manager - Arts & Culture advised
that she has received extensive positive feedback since the Council
Resolution to approve funding towards the establishment of the Shoalhaven
Arts Foundation.
·
Aiming to have the doors open for
the Shoalhaven Arts Foundation early in 2023.
·
Foundation Board to be established later this year and appointment
of staff to commence in early 2023.
·
A consultant will be appointed to
carry out establishment tasks including the Initial Founding Board. It
is likely that the Initial Founding Board will be appointed through an
expression of interest process, but this will be determined based on the
recommendations of the consultant.
·
The Foundation Board will be skills based and is hoped to include
legal, financial and philanthropy backgrounds.
The Shoalhaven Arts Board would
like to extend incredible gratitude to Council for their support towards the
Shoalhaven Arts Foundation and the Regional Arts Development Organisation
(RADO).
|
Recommendation (Item to
be determined under delegated authority)
That the report be received for
information.
|
RESOLVED (Frank Howarth / Stephen Buzacott)
That the
report be received for information.
CARRIED
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AB22.27 Variation Request -
Shoalhaven Arts Board Grants
|
HPERM Ref: D22/185881
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Recommendation (Item to
be determined under delegated authority)
That, under
the Shoalhaven Arts Board Grants Guidelines:
1. Approval to vary project activities be given
to Alaska Turner and Joanna Thomas.
2. Approval for a time variation be given to for
Alaska Turner.
|
RESOLVED (Clr Gray / Clr Kotlash)
That, under
the Shoalhaven Arts Board Grants Guidelines, approval to be given to:
1. Alaska Turner and Joanna Thomas to vary
project activities.
2. Alaska Turner for a time variation.
CARRIED
|
AB22.28 Shoalhaven Entertainment
Centre Update
|
HPERM Ref: D22/196794
|
Karen Patterson – Manager
– Shoalhaven Entertainment Centre advised that the Live & Local
Professional Development program was a success in March, with four different
sessions having more than 75 attendants. Live and Local Shoalhaven offered
two-hour live music sessions at Stockland Nowra on Thursday evenings,
Saturday afternoons and Sunday mornings during March and April. Live and
Local continues to receive positive feedback.
|
Recommendation (Item to
be determined under delegated authority)
That Shoalhaven
Arts Board receives the Shoalhaven Entertainment Centre Update report for
information.
|
RESOLVED (Jenny Thompson / Lynda Kelly)
That Shoalhaven
Arts Board receives the Shoalhaven Entertainment Centre Update report for
information.
CARRIED
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AB22.29 Cultural and Creative
Industries Strategy & Planning
|
HPERM Ref: D22/163142
|
·
Bronwyn Coulston – Manager, Arts & Culture –
advised that as discussed earlier at Item AB22.23, Council is awaiting the outcome
on the Building Better Regions Fund Grant application. Council has agreed to
match the funding if the Grant application is successful, however if the
application is unsuccessful then the Council funding will not be awarded.
·
Discussion took place around developing a new strategic plan for
the Shoalhaven Arts Board this year, the purpose of which is to provide
advice, recommendations and visions to Council on strategies and planning within
cultural and creative industries.
·
It was suggested that the Strategic Plan and development of a
working party be added to the Agenda for the next meeting.
|
Action: Bronwyn Coulston -
Manager to forward the link to the current Strategic Plan to the Shoalhaven
Arts Board (SAB) members for their review. Any suggested amendments were
requested to be sent to Bronwyn Coulston for collation and consideration.
|
Recommendation
That Council provide an update to
the Shoalhaven Arts Board on any cultural and creative industry strategies
and/or planning that is underway or proposed.
|
Action:
Bronwyn Coulston - Manager to forward the link to the current Strategic Plan
to the Shoalhaven Arts Board (SAB) members for their review. Any suggested
amendments were requested to be sent to Bronwyn Coulston for collation and
consideration.
RECOMMENDATION (Stephen Buzacott / Frank Howarth)
That the Shoalhaven Arts Board
undertake a review of the existing Strategic Plan and present a Revised
Strategic Plan to Council for consideration and adoption following the public
exhibition process.
CARRIED
|
GENERAL BUSINESS
AB22.30 Additional
Item - Workshop - Induction of New Members / Strategic Plan Review
|
Following discussion on the
Strategic Plan Review, the Shoalhaven Arts Board members suggested that new
members be invited to attend an informal meeting / workshop as an
introduction to the Shoalhaven Arts Board, at which time an induction for the
new members can be facilitated.
|
RESOLVED (By consent)
That the
Shoalhaven Arts Board:
1.
Schedule an informal meeting / workshop to be held in June or July to
discuss the review of Strategic Plan.
2.
Following Council’s final endorsement, extend an invitation to
the newly appointed members to attend the abovementioned informal meeting /
workshop.
3.
Invite Council’s Governance Coordinator to induct the newly
appointed members to the Shoalhaven Arts Board as part of the meeting /
workshop
CARRIED
|
AB22.31 Additional
Item - Cultural Development
|
·
Discussion took place on the suggestion from Clr Gray for
Council to create a new staff position - Cultural Development Officer, whose
role would be to work closely with local schools and educators, small arts
organisations and across all departments of Council.
·
Christine Dunstan noted that there is no existing register of
arts organisations and practicing artists throughout the Shoalhaven.
·
Sarah Taylor – Manager – Shoalhaven Libraries
advised that there is an existing Artist Directory called WEAVE which
consists of Kiama, Shellharbour, Wingecarribee and Wollongong Councils and projects
are supported by Arts NSW, Regional Arts NSW and Local Regional Arts
Development Organisations.
|
Action: Sarah Taylor –
Manager – Shoalhaven Libraries to circulate the WEAVE Artist Directory
to the Shoalhaven Arts Board members for information.
Post meeting note – this
was sent by Governance on 23 May 2022.
|
RECOMMENDATION (Clr White / Clr Gray)
That Council:
1.
Review existing staffing models and undertake benchmarking for Cultural
Development Officers working in Local Government.
2.
Report its findings and potential ways forward at the next Shoalhaven
Arts Board meeting to be held on 18 August 2022.
CARRIED
Note by the CEO:
The Terms
of Reference of the Shoalhaven Arts Board (POL19/45) specifically limits the
delegations of the Board to Act within adopted budgets aligning with
Council’s strategic plans and document and make recommendations on the
arts to Council. It is outside the delegation of this Board to make
recommendations to explore additional operational staff positions.
Should the
elected Council wish to create additional services or functions in the area
of Arts this should be clearly outlined in Strategic Planning documents. Once
established as a strategic direction endorsed by the Council, then
appropriate resourcing would be identified.
Wording of an appropriate
recommendation for this item is provided below:
PROPOSED REPLACEMENT RECOMMENDATION
“That
1.
The Shoalhaven Arts Board in their upcoming review of the Arts
Board Strategic Plan, give consideration to a function providing support in
the Arts to schools and educators, small arts organisations and to the
Council.
2.
Once adopted by the Council, the Arts Board Strategic Plan
initiatives be incorporated for consideration and resourcing in the
Council’s Delivery Program and Budget.”
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Note: Frank Howarth left the meeting, the time being 5:03pm.
Note: Lynda Kelly left the meeting, the time being 5:05pm.
Note: Clr Kotlash left the meeting, the time being 5:07pm.
There being no further business, the meeting concluded, the
time being 5:17pm.
Christine
Dunstan
CHAIRPERSON