Agenda of Shoalhaven Sports Board - Wednesday, 1 May 2024

Minutes of the Shoalhaven Sports Board

Meeting Date: Wednesday, 29 November 2023

Location: Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time: 5.00pm

The following members were present:

Mr Colin Stevenson - Chairperson

Clr Patricia White

Mr Roger Walker - (arrived 5.07pm)

Mr Craig Howsan

Dr Phill Newlyn

Ms Tameka Gogerly (Joined Remotely at 5.07pm)

Mr Jonathan Seller

Ms Jacqueline Peace (Remotely)

Mr Greg Wellington

Ms Catherine Campbell – Office of Sport (Remotely)

Mr Kevin Norwood - Manager - Shoalhaven Swim Sport Fitness

Others present:

Mr Paul Donnelly – Manager – Open Space & Recreation Planning

Ms Caitlin Mahony – Project Officer – Open Space & Recreation Planning

Ms Niamh Kearney – Project Officer - Open Space & Recreation Planning

Mr Matthew Graham – Southern Leisure Manager (Council Representative Illawarra Academy of Sport)

Mr Clinton Coker – Precinct Coordinator – Programs & Assets

Ms Lisa Brown – Business & Events Coordinator

Ms Donna Flanagan – Coordinator Property & Survey (Left at 6.22pm)

Mr Jarrod Bryant – CT Management Group (Left at 6.22pm)

Note: Quorum was reached during the presentation by Ms Lisa Brown, and the meeting was declared open, the time being 5.08pm.

Presentations

SB23.15 Tourism Sport Events Presentation	HPERM Ref: D23/453880
Ms Lisa Brown - Business & Events Coordinator presented to the Board on the upcoming Tourism Sport Events in the Shoalhaven. The presentation will be attached to the Minutes.

Apologies / Leave of Absence

Apologies were received from Clr John Kotlash, Clr Matthew Norris, Ms Elizabeth Tooley and Ms Lucy Burgmann.

Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the Shoalhaven Sports Board held on Wednesday 20 September 2023 be confirmed.

CARRIED

Declaration of Interests

Nil

SB23.20 Workshop - Fees and Charges

HPERM Ref: D23/452985

Note: This item was brought forward from General Business.

Mr Jarrod Bryant – CT Management presented to the Board on the opportunity and suggestions of fees and charges for Sporting Users. The presentation will be attached to the Minutes.

The Board queried the timeframe for this recommendation to be reported to the elected Council. Mr Paul Donnelly - Manager – Open Space & Recreation Planning advised, it is expected for this to be in place within a 6 month timeframe to allow time for;

1. Planning and research papers to be tabled at the next Board meeting for consideration,

2. Council to draft a Policy and report back to the Board for endorsement,

3. A recommendation from the Board to Council

4. Council resolution

The Board made the following comments and suggestions to consider at the next meeting upon receiving the relevant documents, recommendations, suggestions and scenarios etc.

· Consider licensing fees

· Appropriate bond costs to consider

· Reviewing history of costs incurred such as; waste collection and using this as a starting point

· Discounted rates to certain groups such as community groups, school groups and disability groups etc

RESOLVED (By consent)

The Shoalhaven Sports Board accept the presentation and request Council staff to provide an updated report with findings to the Board for consideration at the next meeting.

CARRIED

Reports

SB23.16 Sports Grants Program 2023 / 24 - Funding Determinations

HPERM Ref: D23/325693

Recommendation

That the Shoalhaven Sports Board:

1. Endorse the following four applications for the 2023 / 24 Sports Grants Program:

a. Milton Ulladulla District Tennis Association – Synthetic grass resurfacing of two tennis courts - $50,000.

b. Shoalhaven District Football Association – Improve pathway network – $6,617.

c. Shoalhaven Hockey Incorporated – Wall rebuild – $35,666.67.

d. Shoalhaven Dog Training Club – Kitchen refurbishment - $6,906.

To be determined by Council.

RECOMMENDATION (By consent)

That the Shoalhaven Sports Board:

1. Endorse the following four applications for the 2023 / 24 Sports Grants Program:

a. Milton Ulladulla District Tennis Association – Synthetic grass resurfacing of two tennis courts - $50,000.

b. Shoalhaven District Football Association – Improve pathway network – $6,617.

c. Shoalhaven Hockey Incorporated – Wall rebuild – $35,666.67.

d. Shoalhaven Dog Training Club – Kitchen refurbishment - $6,906.

CARRIED.

SB23.17 Shoalhaven Sports Board - Current Projects Update (City Lifestyles)

HPERM Ref: D23/398051

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board receive the Current Projects Update (City Lifestyles) report for information.

RESOLVED (By consent)

That the Shoalhaven Sports Board receive the Current Projects Update (City Lifestyles) report for information.

CARRIED

SB23.18 Shoalhaven Sports Board Update on Actions - November 2023

HPERM Ref: D23/444066

SB23.10 - Mr Paul Donnelly - Manager – Open Space & Recreation Planning advised public exhibition closed last week and point 3 is in progress.

SB23.13 – Ms Jaqueline Peace thanked Council for their involvement in this matter and advised the decision was overturned within one month of Council making contact with The Department of Education.

SB23.4 – Mr Kevin Norwood - Manager - Shoalhaven Swim Sport Fitness confirmed this action is complete and funding has been allocated.

SB23.11 – Mr Matthew Graham - Council Representative Illawarra Academy of Sport advised the CEO of the Illawarra Academy of Sport sends his apologies for this meeting and wishes to be present at the next meeting in 2024.

Recommendation (Item to be determined under delegated authority)

That:

1. The Shoalhaven Sports Board accept and receive the Update on Actions report for information.

2. The following actions are considered complete and removed from the action table:

a. SB23.4 Sports Grants Program 2022 / 2023 - Unallocated Funding - Transfer to Shoalhaven Swim Sport Fitness - Minor Improvement Program - Sportsground seasonal maintenance.

b. SB23.9 Shoalhaven Sports Board Update of Actions - September 2023.

c. SB23.11 Additional Item - Invitation to Shoalhaven Sports Board Meeting - CEO Illawarra Academy of Sport - Salvatore Carmusciano.

d. SB23.12 Shoalhaven Sports Board - Additional Item - Sporting Events - Report request from Tourism Section.

e. SB23.14 Additional Item - Shoalhaven Disability Expo - Shoalhaven Indoor Sports Centre.

RESOLVED (By consent)

That:

1. The Shoalhaven Sports Board accept and receive the Update on Actions report for information.

2. The following actions are considered complete and removed from the action table:

a. SB23.4 Sports Grants Program 2022 / 2023 - Unallocated Funding - Transfer to Shoalhaven Swim Sport Fitness - Minor Improvement Program - Sportsground seasonal maintenance.

b. SB23.9 Shoalhaven Sports Board Update of Actions - September 2023.

c. SB23.11 Additional Item - Invitation to Shoalhaven Sports Board Meeting - CEO Illawarra Academy of Sport - Salvatore Carmusciano.

d. SB23.12 Shoalhaven Sports Board - Additional Item - Sporting Events - Report request from Tourism Section.

e. SB23.14 Additional Item - Shoalhaven Disability Expo - Shoalhaven Indoor Sports Centre.

CARRIED

General Business

SB23.19 Workshop - Terms of Reference

HPERM Ref: D23/417272

Mr Paul Donnelly - Manager – Open Space & Recreation Planning presented to the Board on the proposed changes to the Shoalhaven Sports Board Terms of Reference. The presentation is attached to the Minutes.

The following suggestions were made by the Board for consideration to the proposed changed Terms of Reference;

· Membership Vacancies – Former members can be considered and will not be prohibited from renewing their membership if there are vacancies

· Committee Name – Reduce the length of the proposed name. Example: Sports & Recreation Committee

A survey went to the Board for consultation on 18 October 2023 and submissions closed on 1 November 2023. The results indicated an 83% acceptance of the proposed changes. The Board requested for the survey results to be reported to the Board.

Members of the Sports Board proposed the following revisions to the draft Terms of Reference:

· Members who have served the maximum term on the Board/Committee may re-nominate if the position has been unable to be filled via an EOI process.

· Members who have served a maximum term may reapply to serve on the Board/Committee after a suitable break.

· Introduce a membership rotation mechanism ensuring that not more than half of the Committee membership is refreshed at any one time.

· Include a grandfather clause for the tenure of existing members.

· Shorten the name, for example the Sports & Recreation Advisory Committee.

· Members were invited to provide further feedback to the Open Space & Recreation Planning team via Governance.

· The Open Space & Recreation Planning team will incorporate the Board’s proposed changes into a revised draft for discussion at the informal workshop to be held in January 2024.

· Members questioned how active recreation groups would be invited to join the Board/Committee. Mr Paul Donnelly responded that staff would draft a communications plan subsequent to the proposed draft Terms of Reference being adopted.

RESOLVED (By consent)

That the Shoalhaven Sports Board:

1. Hold an informal workshop in January 2024 to discuss the proposed change to the Board’s Terms of Reference and provide feedback to Council.

2. Receive a report back to the next meeting in relation to the survey results for the proposed changes to the Terms of Reference and provide feedback to Council.

CARRIED

There being no further business, the meeting concluded, the time being 7.10pm.

Mr Colin Stevenson

CHAIRPERSON

Shoalhaven Sports Board – Wednesday 01 May 2024

Page 1

SB24.2 Project Updates (City Lifestyles)

HPERM Ref: D23/478162

Department: Recreation Projects - Planning & Delivery

Approver: Jane Lewis, Director - City Lifestyles

Attachments: 1. CL24.68 Financial Sustainability Monthly Report (related to MIN24.141 - 151) (under separate cover) ⇨

2. Management Committee Workshops - Feedback and Responses - 2023 ⇩

Reason for Report

The purpose of this report is to update the Shoalhaven Sports Board on current capital works projects, grant processes and planned maintenance activities related to the provision of sports infrastructure in the Shoalhaven Local Government Area.

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board accept the Project Updates (City Lifestyles) report, for information.

Options

1. Adopt the recommendations as written.

Implications: NIL.

Background

The City Lifestyles directorate is responsible for the regular operations, maintenance and development of sporting infrastructure under the care and control of Shoalhaven City Council (Council-owned land and Crown Land). These facilities range from flagship leisure centres in Nowra, Vincentia and Ulladulla, to sporting precincts and community facilities across the municipality.

Information (for the current reporting period to end April 2024) about key sport and recreation projects / facilities is provided in this report, including:

· Table 1: Overview of capital works projects.

· Table 2: Capital works projects (planned, commenced, and recently completed).

· Table 3: Sportsgrounds Maintenance Programs.

· Table 4: Planning and Proposed Events at Council Sites.

· Table 5: Grants (foreshadowed, application commenced, application submitted [and under consideration] and results).

Previous Report

The previous project updates report was provided at the Shoalhaven Sports Board meeting held on 29 November 2023.

Financial Sustainability

Shoalhaven City Council is taking a number of actions to address the significant financial challenges it currently faces.

An independent review of Council’s financial position in 2023 identified that Council needed to increase revenue and decrease costs through a number of measures to be able to sustain and continue its program of works and services needed now and into the future to meet community needs.

In January 2024, Councillors resolved not to proceed with an application to the Independent Pricing and Regulatory Tribunal (IPART) for a proposed Special Rate Variation and to focus on maintaining strict budgeting measures, improving asset management planning practices and increasing revenue through immediate sales of underperforming property and assets (Minutes from 29 January 2024 Ordinary Meeting - CL24.41: Application to Lodge a Special Rate Variation).

These initiatives are being regularly workshopped with Councillors and reported to the Council on a monthly basis for urgent decisions to be made by Council.

At the Ordinary Council Meeting held on 25 March 2024, the Council endorsed a Financial Sustainability Monthly Report (CL24.68, ref. Attachment 1), which included recommendations relating to the following projects (presented here for relevancy to Shoalhaven Sports Board business):

· Bay & Basin Leisure Centre refurbishment

· Bob Proudfoot Pavilion construction

· Bomaderry Basketball Stadium redevelopment

· Skate Parks and Pump Tracks: investigation, planning, and design works

· Berry Showground Animal Nursery construction

· Boongaree Stages 5 – 7 construction.

At this meeting, the Council made the following resolutions in relation to the projects listed above:

MIN24.141

That Council endorse placing the Bay and Basin Leisure Centre refurbishment planning and design works (unfunded $34.2 million) on pause until the Council’s financial position improves.

MIN24.142

That Council endorses placing the Bob Proudfoot Pavilion construction (unfunded $1.4 million) on pause until the Council’s financial position improves.

MIN24.143

That Council endorses placing the Bomaderry Basketball Stadium redevelopment (unfunded $9.6 million) on pause until the Council’s financial position improves.

MIN24.144

That Council endorses placing the skate parks and pump tracks investigation, planning and design works (Sussex Inlet, Sanctuary Point, Bomaderry and Worrigee) on pause until Council’s financial position improves (unfunded $1.2 – $2 million).

MIN24.146

That Council endorses placing the Berry Showground animal nursery construction on pause until Council’s financial position improves (predominantly funded through general fund, and pausing project would improve general fund position).

MIN24.149

That Council endorses placing the Boongaree Stages 5 – 7 constructions (unfunded $5.4 million) on pause until the Council’s financial position improves.

Further information about these projects is presented in the corresponding project updates throughout this report.

Table 1: Overview of Capital Works Projects

Ref. No.	PROJECT NAME	ESTIMATED COMPLETION DATE
01	Ulladulla Croquet Courts (Milton Ulladulla Croquet Club)	Project to be referred to sustainability Workshop for consideration.
02	Maintenance Subsidy Reviews	June 2024
03	Management Committee Workshops	June 2024
04	Floodlight Upgrades - Various	Completed February 2024
05	Showground Stimulus Grant Funding (SSGF) – NSW Resilience	Project to be referred to Council following sustainability Workshop for consideration.
06	Ulladulla Skate Park	Project paused.
07	Bay & Basin Skate Park (Bay & Basin Leisure Centre)	Project paused.
08	Drainage Upgrades	June 2024
09	Sports Grants Program (Capital Works)	June 2024
10	Berry Showground – Draft Master Plan	June 2024
11	Crown Land Plan of Management – Sportsgrounds	June 2024
12	Francis Ryan Reserve (Bob Proudfoot Pavilion)	Project paused.
13	Community Infrastructure Strategic Plan Review	December 20254
14	Boongaree (Stage 5 & 7)	Project paused.
15	Bay & Basin Leisure Centre Redevelopment	Project paused.
16	Bomaderry Basketball Stadium Refurbishment	Project paused.

01. ULLADULLA CROQUET COURTS (MILTON ULLADULLA CROQUET CLUB)
Project Description	Milton Ulladulla Croquet Club (MUCC) currently occupies land (embellished with croquet courts and a temporary clubhouse) at Milton Showground. Project to be referred to sustainability Workshop for consideration. New croquet courts were delivered in June 2021 at the Ulladulla Sports Park to enable MUCC to move to a more suitable, centralised location to enable the Club to expand its program of competitions and community activities. Land currently occupied by the Club at Milton Showground is to be repurposed for alternative community use. Development Application (DA) Reference: DA22/1363
Location	Common Name: Ulladulla Sports Park and Milton Showground. Street Address: Camden Street, Ulladulla & Croobyar Road, Milton.
Budget/Funding	Project Budget: Unfunded. Funding Source(s): To be identified.
Current Status	Croquet courts at Ulladulla Sports Park – Delivered. Clubhouse facilities: Investigations are ongoing with MUCC to identify an acceptable temporary solution and to facilitate relocation of MUCC activities to new courts at the Ulladulla Sports Park as soon as possible. Continue to look for funding opportunities to deliver DA approved permanent clubhouse facilities.
Key Milestones	1. Delivery of new croquet courts at Ulladulla Sports Park (complete). 2. Establishment of temporary clubhouse facilities at Ulladulla Sports Park. 3. Decommissioning of court and clubhouse facilities at Milton Showground.
Engagement Activities	Engagement Activity: Consultation with directly affected project stakeholders, including the Board of MUCC. Date: Ongoing. Objectives: Inform and consult with stakeholders in relation to identification of acceptable temporary and permanent clubhouse solutions. Status: Ongoing. Outcomes: Delivery of temporary clubhouse facilities to allow relocation of Club to Ulladulla Sports Park.
Issues	Supply of temporary accommodation will be reliant on grant funding.
Next Phase	Identify funding to establish temporary croquet clubhouse facilities at Ulladulla Sports Park.
Project Completion Date	Funding dependent.

02. MAINTENANCE SUBSIDY REVIEWS
Project Description	Review of maintenance subsidies for sportsground Management Committees by Shoalhaven Swim Sport Fitness (SSSF) Custodial Managers in consultation with Management Committees. Financial statements, including projected income and expenses for the Financial Year are reviewed and subsidies are determined for Management Committee expenditure on operational maintenance requirements.
Location	Per Management Committee-run facility and SSSF custodial area.
Budget/Funding	Project Budget: Budgets vary per Management Committee. Funding Source(s): Annual operational budgets.
Current Status	On track.
Key Milestones	Previous Financial Year Financial Statements submitted to Council – 100% complete. Current Year Budget Projections submitted to Council – 100% complete. Maintenance Subsidies determined and paid – 100% complete.
Engagement Activities	Engagement Activity: Staff meet with Management Committees. Date: Annually – from Quarter 1 onwards. Objectives: Review projections and subsidy funding amounts. Status: Complete. Outcomes: Agreement on subsidy funding for current FY.
Issues	Maintenance subsidy funding is contingent on budget projections and available operational budgets. Obtaining budget projections and identifying suitable times for volunteer Management Committee members to discuss can be challenging.
Next Phase	Staff are working with committees to prepare for timely submission of 2024/25 budget projections.
Project Completion Date	Ongoing. 2023/24 Maintenance Subsidy reviews completed and payments transferred 26/03/2024.

03. MANAGEMENT COMMITTEE WORKSHOPS
Project Description	Annual workshops for all Shoalhaven Swim Sport Fitness Management Committee members commenced 2018 to strengthen Management Committee model, including: · Acknowledge volunteer contributions. · Facilitate and encourage strong working relationships between Council staff and volunteers. · Discuss project development. · Review compliance policies and procedures.
Location	Three workshops: Northern, Central and Southern Shoalhaven Swim Sport Fitness areas.
Budget/Funding	Project Budget: $1,000. 2023: 3 workshops, $734.52 expended. Funding Source(s): Operational Budget.
Current Status	Northern – Complete. Central – Complete. Southern – Complete.
Key Milestones	Planning – Agenda, venues, catering, invitations – 100% complete. Conduct workshops, compile feedback and review – 100% complete.
Engagement Activities	Engagement Activity: Conduct workshop. Date: October – November 2023. Objectives: Obtain feedback from volunteers to strengthen Management Committee model. Status: Staff. Outcomes: Feedback & Responses (ref. Attachment 2). Review of workshop provision and Management Committee procedures.
Issues	Reduced volunteer participation: North: 25 of 79 attended; Central: 14 of 70 attended; South, 8 of 54 volunteers attended
Next Phase	Planning underway for 2024 Q3/Q4 meetings.
Project Completion Date	Ongoing. 2023 workshops completed 23 November 2023.

04. FLOODLIGHTING UPGRADES
Project Description	Upgrade floodlighting at sports grounds to ensure facilities meet sporting code guidelines for floodlight illumination.
Location	South Nowra Soccer Fields 4 & 5	Crookhaven Park Soccer	Kangaroo Valley Showground
Budget/Funding	Project Budget: $452,000 Funding Source(s): Council Capital Budget ($113,000). Office of Sport Female Friendly Facilities ($339,000).	Project Budget: $360,000 Funding Source(s): Stronger Country Communities Round 5.	Project Budget: $360,000 Funding Source(s): Stronger Country Communities Round 5.
Current Status	Delivered.	Delivered	Delivered
Key Milestones	Design 100% complete. Procurement 100% complete. Construction 100% complete.	Design 100% complete. Procurement 100% complete. Construction 100% complete.	Design 100% complete. Procurement 100% complete. Construction 100% complete.
Engagement Activities	Complete	Complete	Complete
Issues	NIL.	NIL.	NIL.
Next Phase	N/A.	N/A	N/A
Project Completion Date	September 2023.	December 2023.	February 2024.

05. SHOWGROUND STIMULUS GRANT FUNDING (SSGF) – NSW RESILIENCE
Project Description	30 showground infrastructure maintenance / upgrade projects funded through Showground Stimulus Grant Funding (SSGF) following the Black Summer fires. Commenced: May 2020.
Location	Kangaroo Valley, Berry, Nowra and Milton Showgrounds
Budget/Funding	Project Budget: $1,462,230 total. Funding Source(s): Showground Stimulus Phases 1, 1B, 2 and 2B.
Current Status	Berry Showground Animal Nursery – Extension requested to December 2023. Deferred until Council’s financial position improves, in accordance with MIN24.146 (25/03/2024). Development Application lodged October 2023 (withdrawn) Future of grant funding of the animal nursery yet to be determined. All other projects are completed.
Key Milestones	30 June 2023 – Submission of final project reports – 100% complete.
Engagement Activities	Engagement Activity: Broad consultation with Showground Management Committees, Show Societies and user groups. Date: Throughout 2020 and 2021. Objectives: Establish maintenance and upgrade priorities at Showgrounds. Status: Complete. Outcomes: 30 projects identified for grant applications.
Issues	· Berry Showground Animal Nursery – Management of stakeholder expectations. · Council’s financial position.
Next Phase	Feasibility Assessment of scope change of a Berry Showground Shed
Project Completion Date	TBC

06. ULLADULLA SKATE PARK
Project Description	Existing, aging skatepark facilities at the Ulladulla Sports Park are to be demolished and replaced. It has been identified that existing skate park infrastructure requires extensive capital and operational investment to maintain service provision. The vision for Ulladulla Skate Park redevelopment will celebrate the unique geographic location and environmental heritage of the region while providing contemporary social interaction opportunities for the whole community. Skate features include: · Individual skate zones. · Deep competition bowl. · Bowl platform features. · Street plaza skate features. · Feature vert wall. Planned capital work will include (but not limited to): · Demolition of the existing skate park. · Construction of a new skate park. · Including ground preparation. · Drainage. · Concrete works. · Granite coping and pool tiles. · Installation of steelworks. · Concrete footpaths. · Shade structures and furniture.
Location	Common Name: Ulladulla Sports Park. Street Address: Camden Street, Ulladulla.
Budget/Funding	Project Budget: $3,329,900. Funding Source(s): Loan Funding, SCCF3 ($87,624), MSCFF ($1.5M).
Current Status	Project on pause until Council’s financial position improves (unfunded $1.8 million), in accordance with MIN24.187 (25/03/2024).
Key Milestones	Detailed Design – 100% complete.
Engagement Activities	Engagement Activity: Stakeholder notifications of deferral Date: April 2024
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC
07. BAY & BASIN SKATE PARK
Project Description	Works will include (but are not limited to) construction of a new skate park at the Bay & Basin Leisure Centre including: · Ground preparation. · Drainage. · Concrete works. · Granite coping and pool tiles. · Steelwork. · Concrete footpaths. · Shades structures. · Seating.
Location	Common Name: Bay & Basin Leisure Centre. Street Address: 167A The Wool Road, Vincentia.
Budget/Funding	Project Budget: $660,000. Funding Source(s): General Fund and S7.11 Capital Works Budget.
Current Status	Project on pause until Council’s financial position improves (unfunded $1.8 million), in accordance with MIN24.187 (25/03/2024)
Key Milestones	Detailed design – 100% complete. Tender – Preparation 90% complete; advertisement mid-2024.
Engagement Activities	Engagement Activity: Notification to stakeholders of deferral Date: April 2024
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC

08. DRAINAGE UPGRADES
Project Description	Installation of sports field drainage to playing surfaces to improve playability of existing turf surfaces.
Location	Callala Sportsground	Bill Andriske Oval	Frogs Holla Sporting Complex
Budget/Funding	Project Budget: $150,000. Funding Source(s): Capital Funding.	Project Budget: $170,000. Funding Source(s): Stronger Country Communities Fund Round 5.	Project Budget: $295,000. Funding Source(s): Stronger Country Communities Fund Round 5.
Current Status	Complete.	Complete	On track.
Key Milestones	Detailed Design 100% complete. Construction 100% complete.	Detailed Design 100% complete. Tendering 100% complete.	Contractor engaged.
Engagement Activities	Complete	Complete	Engagement Activity: Stakeholders and sporting user groups updated on project and program. Date: Ongoing.
Issues	Wet weather delayed project. Project previously on hold to allow winter sport use of the facility.	NIL.	NIL.
Next Phase	N/A.	N/A	Construction
Project Completion Date	November 2023.	January 2024.	June 2024.

8. DRAINAGE UPGRADES CONTINUED
Project Description	Installation of sports field drainage to playing surfaces to improve playability of existing turf surfaces.
Location	Francis Ryan Oval	Rugby Park	Thomson Street Sporting Complex
Budget/Funding	Project Budget: $250,000. Funding Source(s): Local Roads & Community Infrastructure Phase 2.	Project Budget: $358,000. Funding Source(s): Essential Community Sports Assets Program.	Project Budget: $358,000. Funding Source(s): Essential Community Sports Assets Program.
Current Status	Complete	complete	On track.
Key Milestones	Detailed Design 100% complete. Construction 1000% complete.	Detailed Design 100% complete. Construction 100% complete.	Detailed Design 100% complete. construction 90% complete.
Engagement Activities	Engagement Activity: Stakeholders and sporting user groups updated on project and program. Date: Ongoing.	Engagement Activity: Stakeholders and sporting user groups updated on project and program. Date: Ongoing.	Engagement Activity: Stakeholders and sporting user groups updated on project and program. Date: Ongoing.
Issues	N/A	N/A	Wet weather has the potential to delay the project.
Next Phase	N/A	N/A	Project handover
Project Completion Date	December 2023.	February 2024.	31 April 2024.

09. SPORTS GRANTS PROGRAM (CAPITAL WORKS)
Project Description	The Sports Grants Program (Capital Works) is a grant opportunity available to Shoalhaven-based sporting groups that meet the provisions of the Shoalhaven City Council ‘Sports Grants Program (Capital Works)’ policy. Grant recipients can undertake design for new infrastructure or improvements to existing fixed assets on Council managed land.
Location	Multiple sites, locations specific to approved applications
Budget/Funding	Project Budget: $100,000. Funding Source(s): General Fund 106203 – Shoalhaven Swim Sport Fitness (SSSF) – Sports Capital Works Partnership Program.
Current Status	At the Ordinary Meeting held 22January 2024 Council resolved MIN24.13, as recommended by the Shoalhaven Sports Board, to endorse four applications. These projects are at varying degrees of delivery, on track for completion by end June 2024. a. Milton Ulladulla District Tennis Association – Synthetic grass resurfacing of two tennis courts - $50,000. b. Shoalhaven District Football Association – Improve pathway network – $6,617. c. Shoalhaven Hockey Incorporated – Wall rebuild – $35,666.67. d. Shoalhaven Dog Training Club – Kitchen refurbishment - $6,906.
Key Milestones	Advertising Period: 1 April – 30 June 2023 (closed). Report recommendations to Shoalhaven Sports Board: 29 November 2023. Invoice successful applicants for their contribution: December 2023. Issue purchase orders and begin project commencement: January - June 2024.
Engagement Activities	Engagement Activity: Direct emails to club secretaries, advertisements on Shoalhaven Swim Sport Fitness social pages. Date: 3 April 2023, 1 May 2023 and 1 June 2023. Objectives: Inform the community about the grant opportunity and encourage them to make an application for funding Status: Application period closed 30 June 2023. 15 applications received, 3-person grant panel evaluating submissions ahead of submitting a report to Shoalhaven Sports Board detaining recommendations. Outcomes: 15 applications received. Up from five applications in 2022 / 23.
Issues	There may not be sufficient funding to support all projects.
Next Phase	Evaluate applications and present report of recommendations to Shoalhaven Sports Board.
Project Completion Date	Target date for completion of supported projects is 30 June 2024

10. BERRY SHOWGROUND MASTER PLAN
Project Description	Shoalhaven City Council is developing a Plan of Management (PoM) and a Master Plan for Berry Showground. Council, and the Berry Showground Management Committee, have prepared a draft Master Plan for the Berry Showground. This document provides an overview of how the site will be managed and developed into the future. Note: Council plans to deliver Master Plans for all four showgrounds in the Shoalhaven, including: · Kangaroo Valley Showground (Osborne Park) – Yet to commence. · Berry Showground – Subject of this update. · Nowra Showground – Complete, refer to previous reports. · Milton Showground – Yet to commence.
Location	Common Name: Berry Showground. Street Address: 35 Alexandra Street, Berry.
Budget/Funding	Operational Budget.
Key Milestones	· Draft Master Plan – 100% complete. · Community Engagement Planning – 100% complete. · Review of Engagement Activity Results – 100% complete. · Amendments to Draft Master Plan and Master Plan Report – 50% complete.
Engagement Activities	Engagement Activity: Public Exhibition and Survey. Date: 17 July to 13 August 2023. Objectives: Determine support for the draft Berry Showground Master Plan. Status: Complete. Outcomes: Amendments to draft Master Plan required (in progress).
Issues	Procurement of heritage advice (ongoing).
Current Status	Delayed (due to procurement of heritage advice).
Next Phase	· Completion amendments to draft Master Plan and report based on community feedback. · Report to Council’s Ordinary Meeting (Date TBC).
Project Completion Date	Anticipated: June 2024.
11. CROWN LAND PLANS OF MANAGEMENT – SPORTSGROUNDS
Project Description	In 2018, legislation amendments came into effect regarding the management of Crown Land under the care and control of Local Governments. As a result, all Crown reserves where a council is the nominated Crown Land Manager must be managed as if it were public land under the Local Government Act 1993. Accordingly, a Plan of Management (PoM) is being prepared for all Crown Land under Council’s care and control where the reserve purpose is identified as sportsground.
Location	Municipality-wide (multiple locations).
Budget/Funding	Operational expenditure.
Key Milestones	Crown Land Plan of Management – Sportsgrounds – 50% complete.
Engagement Activities	Engagement Activity: Public Exhibition (Survey). Date: N/A. Objectives: Determine support for the Draft PoM. Status: Engagement Planning yet to commence. Outcomes: N/A.
Issues	Review of draft Plan of Management (by Crown Lands).
Current Status	On hold (by Crown Lands, pending approval of Plan of Management - General Community Use).
Next Phase	Respond to (future) requests for amendments (by Crown Lands).
Project Completion Date	June 2024.

12. FRANCIS RYAN RESERVE (BOB PROUDFOOT PAVILION)
Project Description	Demolition and rebuild of sportsground amenities at Francis Ryan Reserve, Sanctuary Point. Features of the new facility include: · Accessible public amenities. · Change rooms. · Gym space. · Storage. · Communications box. · Kiosk.
Location	Common Name: Francis Ryan Reserve. Street Address: Kerry Street, Sanctuary Point 2540.
Budget/Funding	Project Budget: $1,598,000. Funding Source(s): Stronger Country Communities Grant LD9668 ($398,000), Council Funding – General Fund and Loans $1.2M.
Current Status	All tenders rejected – MIN24.170C Project on pause until Council’s financial position improves, in accordance with MIN24.142 (25/03/2024)
Key Milestones	Construction – Deferred
Engagement Activities	Engagement Activity: Notification of deferral to stakeholders Date: April 2024.
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC

13. COMMUNITY INFRASTRUCTURE STRATEGIC PLAN REVIEW
Project Description	The Community Infrastructure Strategic Plan (CISP) is a guiding document for community infrastructure across the Shoalhaven Local Government Area. The CISP allows Councillors and staff to prioritise investment in development / redevelopment of community infrastructure, informed by a base of evidence relating to: · Population data. · Current provision. · Needs analysis. · Projected population statistics. · Contemporary best-practice urban planning approaches and more. The CISP informs Council’s Long Term Financial Plan (LTFP). The current CISP is a 20-year plan (2017 – 2036) and was endorsed by Council in 2017. Work to develop the current revision of the CISP was commenced in 2015. There is a need to review and update the CISP to ensure: · Strategic alignment with the most up-to-date policies and strategies of Council, State and Federal governments. · Reflective of current population data (including interruptions to previously projected population statistics that have arisen as a result of the COVID-19 pandemic). · Consistent with changes in community expectations relating to the provision of community / social infrastructure (accelerated by the COVID-19 pandemic).
Location	Shoalhaven LGA wide
Budget/Funding	Project Budget: $101K Funding Source(s): General Fund.
Current Status	Project planning: completed. Community Infrastructure Audit: commenced. Needs analysis: planning and research commenced.
Key Milestones	· Agree project scope and methodology (100% complete, report to Ordinary Council Meeting, 20 May 2024) · Engage suitably qualified and experienced consultant to undertake necessary research, data collection, and to prepare documentation in line with deliverables outlined in the agreed scope (15% complete). · Review of draft CISP and report to Council. · Engagement activities and report to Council. · Receipt of final draft and report to Council
Engagement Activities	Engagement Activity: To be determined. Date: To be determined. Objectives: To be determined. Status: To be determined. Outcomes: To be determined.
Issues	N/A
Next Phase	Complete Community Infrastructure Audit.
Project Completion Date	December 2025.

14. BOONGAREE STAGE 5 (Junior Sports Fields) & STAGE 7 (Senior Sports Fields)
Project Description	The scope of works for Boongaree Stages 5 & 7 includes upgrading existing sports grounds on the corner of North Street and Woodhill Mountain Road, Berry. Stage 5 will include: · Junior field (up to age 11) for rugby league, soccer and cricket. · Additional carparking and long-vehicle parking facilities. Stage 7 will include: · A senior multi-use field with realigned cricket pitch. · Upgraded lighting for senior rugby league games. · Additional carparking infrastructure adjacent to North Street. Both fields are designed to have integrated irrigation and drainage, incorporating above-ground tanks for water capture and supply to each field.
Location	Common Name: Boongaree. Street Address: 143-155 North Street, Berry
Budget/Funding	Project Budget: $5.3M (all stages). Funding Source(s): MSCFF-21/22-0127 Grant ($1.8M) and Loan Funding ($3.7M)
Current Status	Project on pause until Council’s financial position improves, in accordance with MIN24.149 (25/03/2024)
Key Milestones	Future funding identification
Engagement Activities	Engagement Activity: Notification of deferral to Stakeholders Date: April 2024
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC

15. BAY & BASIN LEISURE CENTRE REDEVELOPMENT
Project Description	In 2016 Council engaged consultants Group GSA to develop a Master Plan for the Bay & Basin Leisure Centre. In 2021, Council resolved to progress designs for the redevelopment of the Bay & Basin Leisure Centre to include: · Learn to Swim pool. · Extension to the gym. · Community meeting rooms. · Improvements to the existing pool and amenities. · Sportsground precinct upgrades including the addition of netball courts, cricket practice wickets, and amenities. · Landscaping. · Carparking. CO-OP Studio is engaged for this phase of works.
Location	Common Name: Bay & Basin Leisure Centre. Street Address: 167A The Wool Road, Vincentia.
Budget/Funding	Project Budget: $30 – 40M (cost estimate only – to be confirmed, pending clarification of scope of works). Funding Source(s): $900,000 (loan) for design and investigate (deferred).
Current Status	Concept design – 100% complete. Engagement Activity – 100% complete Detailed design – 0% complete (deferred until Council’s financial position improves, in accordance with MIN24.141 (25/03/2024)). Construction – 0% complete (deferred).
Key Milestones	Identification of funding to support progression of future stages.
Engagement Activities	Engagement Activity: Inform and consult campaign regarding outcome of concept design process and utilisation (online survey). Date: 30 October 2023 – 26 November 2023. Objectives: Inform and consult general public about outcome of concept design phase, next steps, anticipated project timeline through to completion. Status: Completed. Outcomes of Engagement Activities to be reported to Council. Outcomes: Broad support (amongst respondents) for proposed refurbishments.
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC

16. BOMADERRY BASKETBALL STADIUM – REFURBISHMENT
Project Description	The old Bomaderry Basketball Stadium was originally constructed in 1966 and is no longer in use as the facility does not meet current sporting code or building code requirements. Plans are being progressed to refurbish the stadium and to build on the success of the recently opened Shoalhaven Indoor Sports Centre. DA Reference: RA22/1004.
Location	Common Name: Bomaderry Basketball Stadium, Shoalhaven Community and Recreation Precinct (SCaRP). Street Address: 84 Cambewarra Road, Bomaderry.
Budget/Funding	Project Budget: $8.5 – 10M. Funding Source(s): Unfunded – To investigate external funding sources (future grants) – TBD.
Current Status	Deferred until Council’s financial position improves, in accordance with MIN24.143 (25/03/2024).
Key Milestones	· Concept design – 100% complete. · Detailed design – 100% complete · Development consent – 100% complete · Construction certificate – 100% complete · Tender – 0% complete, yet to commence (deferred) · Construction – 0% complete, yet to commence (deferred)
Engagement Activities	Engagement Activity: Stakeholder workshops, direct stakeholder engagement. Date: Ongoing through to completion of detailed design stage. Objectives: Stakeholder input to inform project planning and detailed design. Status: Complete. Outcomes: Coordinated solution to internal floorplan, court layouts, line markings, spectator seating, roofline, façade expression and internal fit out.
Issues	Will be reconsidered when Council’s financial position improves.
Next Phase	Project paused.
Project Completion Date	TBC

Table 3: Sportsground Maintenance Programs

Autumn Fertilizer and Over-sowing.

Rugby Park (main field)

Vic Zealand Oval (main soccer field)

Berry Showground

Sharman Park

Bomaderry Sporting Complex (2x lower rugby league fields)

Bill Andriske Oval

Lighthouse Oval (top and bottom fields)

Ulladulla Sports Park (eastern rugby league)

Ulladulla Sports Park (western rugby league – fertilizer only)

Top Dressing Program

Rugby Park – Main Field

Nowra Showground

Callala Corso Reserve

Crookhaven Sports Park (rugby league)

Crookhaven Sports Park (soccer)

Thomson St Sporting Complex (main soccer field)

Francis Ryan Oval (eastern rugby league)

Ison Park (field 1)

Lyrebird Park (field 4)

Huskisson Sportsground (carnival site/junior cricket field)

Growth Regulator Program (Primo)

Berry Sporting Complex (turf cricket)

Bomaderry Oval (turf cricket)

Bomaderry Sporting Complex (2x lower rugby league fields)

Bernie Reagan Sports Complex (turf cricket)

Lyrebird Park (fields 1, 2 & 3)

Sharman Park

Nowra Showground (turf cricket)

Sanctuary Point Oval (turf cricket)

Rugby Park (main field)

Bill Andriske Oval

Lighthouse Oval (turf cricket)

Ulladulla Sports Park (field 1)

Table 4: Planned and Proposed Events at Council Sites

Event	Venue	Month
NIL

Grants

Table 5 (below) provides a summary of grant applications, their status, funding sought, funding received and status of the works (for the current reporting period to end June 2023).

Table 5: Grants

Funding Program	Projects Submitted	Funding Sought	Status	Comment
Showground Stimulus Round 2	Berry Showground – Animal Nursery – Replace existing building removing internal pillars.	$76,282	Successful	DA submission withdrawn. Seeking further clarification from funding body on possible variation.
Club Grants 3	Nowra Croquet Club – development of croquet courts.	$300,000	Successful	Complete.
NSW Government Multisport facility Fund	Boongaree – Stages 5 & 7. Junior sports field and senior sports fields (with associated carparking) Berry.	$1,821,398	Successful	Design works nearing completion. Balance of funding to be returned to grant body.
NSW Government Multisport facility Fund	Ulladulla Sports Park – All wheels skatepark.	$1.5M	Successful	Funding agreement to be terminated
NSW Government Open Spaces Program	Marriott Park Playground.	$300,000	Successful	Funds returned to grant body.
BLERF	Nowra Showground.	$1,140,484	Successful	Design works underway.
BLERF	Berry Showground.	$1,200,965	Successful	Design works underway.
BLERF	Milton Showground.	$763,628	Successful	Design works underway.
BLERF	Kangaroo Valley Showground.	$930,290	Successful	Design works underway.
NSW Stronger Country Communities Fund Round 5 (SCCF5)	Bill Andriske Oval Sub-Surface Drainage.	$170,000	Successful	Complete
SCCF5	Frogs Holla Sporting Complex Sub-surface Drainage.	$295,000	Successful	Contractor engaged
SCCF5	Crookhaven Park Soccer Floodlights.	$360,000	Successful	complete
SCCF5	Kangaroo Valley Showground Floodlights.	$360,000	Successful	complete
SCCF5	Lighthouse Oval (Lower Field) Floodlights.	$100,000	Successful	Complete.
NSW Office of Sport	South Nowra Football Fields Floodlights.	$339,075	Successful	complete
NSW Office of Sport	Rugby Park Sub-Surface Drainage.	$358,248	Successful	complete
NSW Office of Sport	Thomson Street Sporting Complex Sub-Surface Drainage.	$358,248	Successful	Construction underway