Minutes of the Ordinary Meeting
Meeting Date: Monday, 27 November 2023
Location: Council Chambers, City Administrative Building, Bridge Road, Nowra
Time: 5.30pm
The following members were present:
Clr Amanda Findley - Chairperson
Clr Moo D'Ath
Clr Gillian Boyd
Clr Matthew Norris
Clr John Kotlash
Clr Serena Copley
Clr Paul Ell
Clr Evan Christen
Clr Patricia White
Clr John Wells
Clr Greg Watson (joined remotely 5.36pm- left 7.43pm)
Clr Mark Kitchener
Clr Tonia Gray
The Chairperson read a statement advising those present that the proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice.
The meeting was opened by an Acknowledgement of Country by the Chairperson, followed with a Moment of Silence & Reflection and the playing of the Australian National Anthem.
Clr Watson joined the meeting the time being 5.36pm
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Apologies / Leave of Absence |
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Nil |
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RESOLVED (Clr Findley / Clr Gray) MIN23.668 That a leave of absence be granted for Clr D’Ath for from 28 November 2023 until 26 January 2024 inclusive.
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RESOLVED (Clr Christen / Clr Norris) MIN23.669 That the Minutes of the Ordinary Meeting held on Monday 06 November 2023 and the Extra Ordinary Meeting held on Monday 20 November 2023 be confirmed. |
Clr D’Ath – CL23.419 – Notice of Motion – Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds - less than significant non-pecuniary interest declaration – was involved in the CCRA from its inception and continues to be involved – will remain in the room and will take part in discussion and vote.
Clr Norris – CL23.435 - Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A - Less than significant non-pecuniary interest declaration – Shoalhaven U3A Vice President is known to him – will remain in the room and will take part in discussion and vote.
Clr Ell - CL23.419 – Notice of Motion – Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds - Less than significant non-pecuniary interest declaration- Deputee mentioned work that his employer RMB had completed with respect to holding funds. will leave the room and will not take part in discussion or vote.
CL23.419 - Notice of Motion - Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds
Mr Dirk Treloar addressed the meeting to speak FOR the recommendation.
Ms Dianna Corlette addressed the meeting on behalf of the Conjola Community Association to speak FOR the recommendation.
Ms Kelly Pollack addressed the meeting to speak AGAINST the recommendation.
CL23.427 - Report Back - Road Repair Priorities - Tindalls Lane, Broughton
Mr John Pitsonis addressed the meeting to speak FOR the recommendation.
CL23.435 – Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A
Mr Herman Beyersdorf addressed the meeting to speak FOR the recommendation.
Call Over of the Business Paper
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Call Over of Business Paper - En block |
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RESOLVED (Clr Christen / Clr Wells) MIN23.670 That the following items be resolved en block: · CL23.422 - Ongoing Register of Pecuniary Interest Returns - October 2023 · CL23.423 - Code of Conduct Complaints - Annual Statistics Report - 1 September 2022 to 31 August 2023 · CL23.426 - 39a Berry Street, Nowra - Considerations · CL23.428 - Exemption to Tendering - Coomee Nulunga Walk Ulladulla · CL23.430 - Variations to Development Standards - October 2023 · CL23.433 - Boongaree: Update on Sequencing of Future Stages and Engagement Activities Note – the items will be marked with an asterisk (*) in these Minutes. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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Procedural Motion - Bring Item Forward |
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RESOLVED (Clr Norris / Clr Wells) MIN23.671 That the following items for which deputations were received be brought forward for consideration: · CL23.435 - Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A · CL23.419 - Notice of Motion - Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds · CL23.427 - Report Back - Road Repair Priorities - Tindalls Lane, Broughton
For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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CL23.435 Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A |
HPERM Ref: D23/473508 |
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Note: A Deputation was received on this item |
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Clr Norris – Less than significant non-pecuniary interest declaration – Shoalhaven U3A Vice President is known to him – remained in the room, took part in discussion and voted. |
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That Council: 1. Acknowledges that Shoalhaven U3A, consisting of some 400 members are presently looking for new premises within the Nowra area. 2. Notes that the Shoalhaven District Senior Citizens Association currently occupy premises at 39a Berry St, Nowra but that they will cease their operations at the end of January 2024. 3. Notes that Shoalhaven U3A provide a vital service and substantial support to Shoalhaven seniors. 4. Approves the request for Shoalhaven U3A to take over occupation of the 39a Berry Street, Nowra premises under similar terms and conditions previously offered to the Shoalhaven District Senior Citizens Association. 5. Delegates to the CEO to finalise arrangements required for the lease over 39a Berry St, Nowra to be transferred to Shoalhaven U3A.
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RESOLVED (Clr Ell / Clr Wells) MIN23.672 That this matter together with the Closed Session Report - CCL23.29 – 39a Berry Street, Nowra – Consideration - be deferred to allow for Councillors to receive a Councillor Breifing on the subject. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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Note: Clr Ell left the meeting at 6.54pm
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CL23.419 Notice of Motion - Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds |
HPERM Ref: D23/438001 |
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Note: Deputations were received on this item |
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Clr D’Ath –- Less than significant non- pecuniary interest declaration – was involved in the CCRA from its inception and continues to be involved – will remain in the room and will take part in discussion and vote. |
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Clr Ell - Less than significant non- pecuniary interest declaration - Deputee mentioned work that his employer RMB had completed with respect to holding funds. Left the room and did not take part in discussion or vote. |
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That Council: 1. Note the Conjola Park CCRA Interim Executive & Lake Conjola CCA are working with Council staff in relation to the use of monies donated to the CCRA in the aftermath of the 2019/20 Black Summer bushfires, and may soon reach agreement that: a. $308K be allocated to the completion of Stage 1 of the Conjola Park Jetty Replacement project; b. $50K be allocated for preliminary investigations for a shared user pathway to connect Conjola Park to Lake Conjola (with option to be further extended to Fishermen’s Paradise), and; c. $19K be allocated for preliminary investigations for a half-court basketball court to be installed at the Lake Conjola Community Hall complex (Arthur Jones Reserve). 2. Note the release of funds for projects listed in part 1 of this recommendation may be agreed to by the CCRA Interim Executive and CCA on the condition that: a. A report be provided to Council on the status of works at the Havilland Street Boat Ramp (stage 1 and stage 2) and related roadworks along Havilland Street and Lake Conjola Entrance Road. b. Council gives further consideration to the allocation of sufficient funds in the Delivery Program Operational Plan 2024/25 to enable: i. Commencement and completion of detailed design works for a shared user pathway between Conjola Park and Lake Conjola (with option to further extend to Fishermen’s Paradise), including consultation with directly affected property owners and communities along the proposed route. ii. Commencement and completion of investigations and shovel ready detailed designs for a toilet at Hoylake Grove Reserve (including provision of a watering point for the picnic facilities at Hoylake Grove Reserve). 3. Direct the CEO (Director – City Services) to provide a report to Council in December 2023 in relation to Havilland Street Boat Ramp (stage 1 and stage 2) and related works along Havilland Street and Lake Conjola Entrance Road. 4. Direct the CEO (Director – City Services) to submit a budget bid for Council’s consideration to fund commencement and completion of detailed design works for a shared user pathway between Conjola Park and Lake Conjola (with option to further extend to Fishermen’s Paradise), including consultation with directly affected property owners and communities along the proposed route, in the draft Delivery Program Operational Plan 2024/25. 5. Direct the CEO (Director – City Lifestyles) to submit a budget bid for Council’s consideration for commencement and completion of investigations and shovel ready detailed designs for a toilet at Hoylake Grove Reserve (including provision of a watering point for the picnic facilities at Hoylake Grove Reserve) in the draft Delivery Program Operational Plan 2024/25.
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Note: Clr Kotlash left the meeting at 7:37pm. |
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RESOLVED (Clr White / Clr Wells) MIN23.673 That Council: 1. Note the Conjola Park CCRA Interim Executive & Lake Conjola CCA are working with Council staff in relation to the use of monies donated to the CCRA in the aftermath of the 2019/20 Black Summer bushfires, and may soon reach agreement that: a. $308K be allocated to the completion of Stage 1 of the Conjola Park Jetty Replacement project; b. $50K be allocated for preliminary investigations for a shared user pathway to connect Conjola Park to Lake Conjola (with option to be further extended to Fishermen’s Paradise), and; c. $19K be allocated for preliminary investigations for a half-court basketball court to be installed at the Lake Conjola Community Hall complex (Arthur Jones Reserve). 2. Note the release of funds for projects listed in part 1 of this recommendation may be agreed to by the CCRA Interim Executive and CCA on the condition that: a. A report be provided to Council on the status of works at the Havilland Street Boat Ramp (stage 1 and stage 2) and related roadworks along Havilland Street and Lake Conjola Entrance Road. b. Council gives further consideration to the allocation of sufficient funds in the Delivery Program Operational Plan 2024/25 to enable: i. Commencement and completion of detailed design works for a shared user pathway between Conjola Park and Lake Conjola (with option to further extend to Fishermen’s Paradise), including consultation with directly affected property owners and communities along the proposed route. ii. Commencement and completion of investigations and shovel ready detailed designs for a toilet at Hoylake Grove Reserve (including provision of a watering point for the picnic facilities at Hoylake Grove Reserve). 3. Direct the CEO (Director – City Services) to provide a report to Council in December 2023 in relation to Havilland Street Boat Ramp (stage 1 and stage 2) and related works along Havilland Street and Lake Conjola Entrance Road. 4. Direct the CEO (Director – City Services) to submit a budget bid for Council’s consideration to fund commencement and completion of detailed design works for a shared user pathway between Conjola Park and Lake Conjola (with option to further extend to Fishermen’s Paradise), including consultation with directly affected property owners and communities along the proposed route, in the draft Delivery Program Operational Plan 2024/25. 5. Direct the CEO (Director – City Lifestyles) to submit a budget bid for Council’s consideration for commencement and completion of investigations and shovel ready detailed designs for a toilet at Hoylake Grove Reserve (including provision of a watering point for the picnic facilities at Hoylake Grove Reserve) in the draft Delivery Program Operational Plan 2024/25. 6. Considers lessons learned in community recovery after disaster with regards to immediate, medium and longer term needs and delivery of these within appropriate time frames.
For: Clr Boyd, Clr Copley, Clr Christen, Clr White, Clr Wells, Clr Watson and Clr Kitchener Against: Clr Findley, Clr D'Ath, Clr Norris and Clr Gray
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Note: Clr Ell returned to the meeting at 7:42pm
Note: Clr Watson left the meeting at 7:43pm
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CL23.427 Report Back - Road Repair Priorities - Tindalls Lane, Broughton |
HPERM Ref: D23/381245 |
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Note: A Deputation was received on this item. |
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That Council: 1. Receive the update report on works undertaken at Tindalls Lane, Broughton which includes roadside clearance and road repairs. 2. Note that the residents of Tindalls Lane, Broughton have been informed of the scheduled maintenance works.
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RESOLVED (Clr Gray / Clr Norris) MIN23.674 That Council: 1. Receive the update report on works undertaken at Tindalls Lane, Broughton which includes roadside clearance and road repairs. 2. Note that the residents of Tindalls Lane, Broughton have been informed of the scheduled maintenance works. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray Against: Nil
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Report of the Inclusion & Access Advisory Committee - 30 October 2023
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IA23.20 Community Transport and Taxi Support to Access Health Appointments |
HPERM Ref: D23/427218 |
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Recommendation That Council, on behalf of the Inclusion & Access Advisory Committee, write to State Members, the Minister for Transport Ms Jo Haylen, Taxi Companies and other interested parties, to advocate for improved access to transport in regional areas.
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RESOLVED (Clr Christen / Clr White) MIN23.675 That Council 1. On behalf of the Inclusion & Access Advisory Committee, write to State Members, the Minister for Transport Ms Jo Haylen, Taxi Companies and other interested parties, to advocate for improved access to transport in regional areas. 2. Invite taxi companies to attend next Inclusion & Access Advisory Committee meeting, or other meeting, to hear the concerns of the Committee. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray AGAINST: Nil
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Items marked with an * were resolved ‘en block’.
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CL23.422 Ongoing Register of Pecuniary Interest Returns - October 2023 |
HPERM Ref: D23/408527 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.676 That the report of the Chief Executive Officer regarding the Ongoing Register of Pecuniary Interest Returns lodged for the period of 1 October to 31 October 2023 be received for information. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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CL23.423 Code of Conduct Complaints - Annual Statistics Report - 1 September 2022 to 31 August 2023 |
HPERM Ref: D23/459533 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.677 That the Report concerning complaints under the Code of Conduct for the period 1 September 2022 to 31 August 2023 be received for information. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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HPERM Ref: D23/456797 |
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That Council: 1. Receive the Record of Investments for the period to 31 October 2023. 2. Note that Council’s total Investment Portfolio (excluding the Long-Term Growth Fund) returned 4.52% per annum for the month of October 2023, outperforming the benchmark AusBond Bank Bill Index (4.01% pa) by 51 basis points (0.51%). 3. Note the performance of the Long-Term Growth Fund as presented in the report.
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RESOLVED (Clr Christen / Clr Norris) MIN23.678 That Council: 1. Receive the Record of Investments for the period to 31 October 2023. 2. Note that Council’s total Investment Portfolio (excluding the Long-Term Growth Fund) returned 4.52% per annum for the month of October 2023, outperforming the benchmark AusBond Bank Bill Index (4.01% pa) by 51 basis points (0.51%). 3. Note the performance of the Long-Term Growth Fund as presented in the report. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray AGAINST: Nil
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Note: Clr Kotlash returned to the meeting at 7:47pm
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HPERM Ref: D23/437486 |
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That Council receive and endorse the Shoalhaven City Council Annual Report 2022-2023.
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RESOLVED (Clr Christen / Clr Wells) MIN23.679 That Council receive and endorse the Shoalhaven City Council Annual Report 2022-2023. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray Against: Nil
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HPERM Ref: D23/440427 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.680 That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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CL23.427 Report Back - Road Repair Priorities - Tindalls Lane, Broughton |
HPERM Ref: D23/381245 |
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Item dealt with earlier in the meeting see MIN23.674
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CL23.428 Exemption to Tendering - Coomee Nulunga Walk Ulladulla |
HPERM Ref: D23/465767 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.681 That Council 1. Approves an exemption from tender in accordance with Section 55(3)(i) & (k) of the Local Government Act 1993, for the construction of the Coomee Nulunga Boardwalk located at Warden Headland Ulladulla, noting that a satisfactory result would not be achieved by inviting tenders due to: a. Extenuating circumstances existing due to: i. The current contractor, Sustainable Infrastructure Systems (SIS), are unable to perform the requirements of the contract and the contract is to be terminated or varied. iii. Sustainabylt who are currently subcontracted by SIS and originally tendered for the project, have established the site and are ready to commence the installation of the boardwalk. iv. ULALC have committed staff to assist in the construction as part of their training program and this opportunity may be lost if there are time delays. 3. Authorises the CEO (Director of City Services) to negotiate and enter a contract with Sustainabylt Pty Ltd for the construction of the Coomee Nulunga Boardwalk. SIS will supply the material only. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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HPERM Ref: D23/400605 |
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That Council receive the 1 July 2023 to 30 September 2023 quarterly report on compliance matters for information.
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Note: Clr Gray left the meeting at 7:59pm Note: Clr D'Ath left the meeting at 7.59pm |
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RESOLVED (Clr Christen / Clr White) MIN23.682 That Council receive the 1 July 2023 to 30 September 2023 quarterly report on compliance matters for information. For: Clr Findley, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells and Clr Kitchener Against: Nil
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HPERM Ref: D23/416877 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.683 That Council receive the Variations to Development Standards – October Report 2023 for information. For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Watson, Clr Kitchener and Clr Gray Against: Nil
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Note: Clr D'Ath returned to the meeting at 8:03pm
Note: Clr Gray returned to the meeting at 8:03pm
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CL23.431 Membership Appointment & Amendment of Terms of Reference - Natural Area Volunteers Group |
HPERM Ref: D23/453037 |
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That Council 1. Formally endorse the revised Terms of Reference for the Natural Area Volunteers Group to increase the community membership from nine to ten. 2. Subject to the adoption of part 1 above, the following applicants be appointed as Community members: a. Diana Lindsay b. Michael Shaw c. Kelly Upton d. Emma Williams |
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RESOLVED (Clr Christen / Clr White) MIN23.684 That Council 1. Formally endorse the revised Terms of Reference for the Natural Area Volunteers Group to increase the community membership from nine to ten. 2. Subject to the adoption of part 1 above, the following applicants be appointed as Community members: a. Diana Lindsay b. Michael Shaw c. Kelly Upton d. Emma Williams For: Clr Findley, Clr D'Ath, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray AGAINST: Nil
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HPERM Ref: D23/250745 |
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Note: Clr D'Ath left the meeting at 8:04pm |
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That Council: 1. Receive the Procedure - Community Grants Program report for information. 2. Endorse that the Procedure – Community Grants Program (PRD23/143) becomes an operational procedure. 3. Provide the delegation to the CEO (Director City Lifestyles) to determine and approve the grant applications under this Procedure.
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RESOLVED (Clr Ell / Clr Copley) MIN23.685 That Council: 1. Receive the Procedure - Community Grants Program report for information. 2. Endorse that the Procedure – Community Grants Program (PRD23/143) becomes an operational procedure. 3. Provide the delegation to the CEO (Director City Lifestyles) to determine and approve the grant applications under this Procedure. For: Clr Findley, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray Against: Nil
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CL23.432 Pump Track Investigations: update on proposed locations and community consultation |
HPERM Ref: D23/426518 |
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That Council: 1. Accept the Pump Track Investigations: update on proposed locations and community consultation report as an update about the outcomes of investigations in relation to preferred sites for pump tracks in Bomaderry, Sanctuary Point and Sussex Inlet. 2. Provide in-principle endorsement for the following sites as preferred locations for a pump track in: a. Bomaderry: Edwards Avenue Reserve; b. Sanctuary Point: Sanctuary Point Road Reserve; c. Sussex Inlet: Thomson Street Sporting Complex. 3. Provide in-principle endorsement for the following site as the preferred location for a pump track in: a. Worrigee: Sullivan Street Park 4. Direct the CEO (Director - City Lifestyles) to undertake engagement activities outlined in the Community Consultation chapter of this report. 5. Direct the CEO (Director – City Lifestyles) to provide a future report to Council outlining the results of engagement activities and further recommendations in relation to the provision of pump tracks and associated infrastructure at the locations identified in this report. 6. Direct the CEO (Director – City Lifestyles) to include the locations listed in parts 2 and 3 of this resolution in the scope for community needs analyses to be undertaken as part of the review of Shoalhaven City Council’s Community Infrastructure Strategic Plan. |
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RESOLVED (Clr Ell / Clr White) MIN23.686 That Council: 1. Accept the Pump Track Investigations: update on proposed locations and community consultation report as an update about the outcomes of investigations in relation to preferred sites for pump tracks in Bomaderry, Sanctuary Point and Sussex Inlet. 2. Provide in-principle endorsement for the following sites as preferred locations for a pump track in: a. Bomaderry: Edwards Avenue Reserve; b. Sanctuary Point: Sanctuary Point Road Reserve; c. Sussex Inlet: Thomson Street Sporting Complex. 3. Provide in-principle endorsement for the following sites as final options for the preferred location for a pump track in: a. Worrigee: Either Sullivan Street Park or Endeavour Park 4. Direct the CEO (Director - City Lifestyles) to undertake engagement activities outlined in the Community Consultation chapter of this report. 5. Direct the CEO (Director – City Lifestyles) to provide a future report to Council outlining the results of engagement activities and further recommendations in relation to the provision of pump tracks and associated infrastructure at the locations identified in this report. 6. Direct the CEO (Director – City Lifestyles) to include the locations listed in parts 2 and 3 of this resolution in the scope for community needs analyses to be undertaken as part of the review of Shoalhaven City Council’s Community Infrastructure Strategic Plan. For: Clr Findley, Clr Boyd, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray Against: Clr Norris
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CL23.433 Boongaree: Update on Sequencing of Future Stages and Engagement Activities |
HPERM Ref: D23/429633 |
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RESOLVED* (Clr Christen / Clr Wells) MIN23.687 That Council: 1. Acknowledge: a. Sequencing for the delivery of future stages requires further consideration, as a result of revised costs estimates and site constraints. b. It is necessary to agree priorities for the delivery of the following stages identified in the Boongaree Master Plan (adopted in 2018 and revised in 2021): i. Stage 4b – Reconciliation garden. ii. Stage 5 – Junior sports field. iii. Stage 6 – Fenced dog off-leash exercise area. iv. Stage 7 – Senior sports fields. 2. Direct the Chief Executive Officer (Director – City Lifestyles) to negotiate with the NSW Government’s Multi-Sport Community Facility Fund 2021-22 to agree on a revised list of deliverables for Stage 5 (junior sports field) and Stage 7 (senior sports fields) in line with updated budgetary and site constraints. 3. Direct the Chief Executive Officer (Director – City Lifestyles) to complete the following engagement activities in relation to the delivery of future stages at Boongaree: a. Convene an onsite meeting with sporting groups (clubs) that utilise existing sportsgrounds and associated amenities, including the Touch Football Club, Cricket Club, Soccer Club and Rugby League Club to discuss options for the delivery of sports infrastructure and receive feedback in relation to sequencing of staging delivery. 4. Direct the Chief Executive Officer (Director – City Lifestyles) to provide a future report to Council outlining: a. Engagement activities (consultation) undertaken with: i. Sporting groups (clubs) that utilise existing sportsgrounds and associated amenities at Boongaree, including the Touch Football Club, Cricket Club, Soccer Club and Rugby League Clubs. ii. Aboriginal stakeholders, including local Aboriginal land councils, Elders and Aboriginal communities with a connection to lands and waters in and around Berry, in relation to concept design prepared for Stage 4 (reconciliation garden). b. A proposed revised sequencing plan for the delivery of Stage 4b (reconciliation garden), Stage 5 (junior sports field), Stage 6 (fenced dog off-leash exercise area) and Stage 7 (senior sports fields) utilising funding allocated to Boongaree in the Delivery Program Operation Plan & Budget 2023 / 24. c. Opportunities to procure sponsorship funding (in full or partially) to support the delivery of Stage 6 (fenced off-leash dog exercise area); d. Revised deliverables agreed with the NSW Government’s Multi-Sport Community Facility Fund 2021-22 for Stage 5 (junior sports field) and Stage 7 (senior sports fields). e. Grant funding opportunities available to deliver all remaining stages (that are subject to an identified funding shortfall).
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Notices of Motion / Questions on Notice
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CL23.419 Notice of Motion - Conjola Community Association (CCA) & Conjola Community Recovery Association (CCRA) Funds |
HPERM Ref: D23/438001 |
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Item dealt with earlier in the meeting see MIN23.673
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CL23.434 Notice of Motion - Capping Councillor Expenditure and Ensuring Councillor Compliance with Outstanding Conference & Seminar Reports |
HPERM Ref: D23/473449 |
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That Council: 1. Develop a policy to limit or cap councillor national or state conference and associated, unfettered travel expenditure to maximum of $10-15K per annum. 2. Ensure compliance with policy Section 12.5 that states “After returning from a conference or seminar, councillors, or an accompanying member of council staff, shall provide a written report to council and that councillors submit that report within four weeks of attending a conference or seminars (with the exception of Local Government NSW (LGNSW) and Australian Local Government Association (ALGA) at a Council Ordinary meeting. 3. Provide a report listing outstanding councillor reports within the past 18 months (July 2022-Dec 2023). 4. In future, provide half yearly checklists/reports of councillor compliance to safeguard our finite resources.
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RESOLVED (Clr Gray / Clr Boyd) MIN23.688 That Council: 1. Develop a policy to limit or cap councillor national or state conference and associated, unfettered travel expenditure to maximum of $10-15K per annum. 2. Ensure compliance with policy Section 12.5 that states “After returning from a conference or seminar, councillors, or an accompanying member of council staff, shall provide a written report to council and that councillors submit that report within four weeks of attending a conference or seminars (with the exception of Local Government NSW (LGNSW) and Australian Local Government Association (ALGA) at a Council Ordinary meeting. 3. Provide a report listing outstanding councillor reports within the past 18 months (July 2022-Dec 2023).
4. In future, provide half yearly checklists/reports of councillor compliance to safeguard our finite resources. For: Clr Findley, Clr Boyd, Clr Norris, Clr Kotlash, Clr Copley, Clr Ell, Clr Christen, Clr White, Clr Wells, Clr Kitchener and Clr Gray Against: Nil
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CL23.435 Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A |
HPERM Ref: D23/473508 |
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Item dealt with earlier in the meeting see MIN23.672
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HPERM Ref: D23/438183 |
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Given the recent community concern around the misuse of State and National Consultancy firms, my questions tonight go to the ability of Shoalhaven Council to guarantee our rate payers are getting value for money out of Consultancies and outsourcing. Generally, the use of consultants and contractors in the public service has grown immensely in the last few years. It seems that at the State level and Federally some consulting firms (all of the big 4) seem to be leveraging the information given to them in contracts with the Government to increase their wealth by sharing that knowledge with selected clients. This is unacceptable conduct. Some confidential Government initiatives have been shared illegally with other firms by staff members from these consulting organisations. Those organisations who are clients of the consultants are setting themselves up for windfall profits based on information they shouldn’t have. It seems to be a business model that has been adopted across the consultancy industry. Questions 1. What is the difference in our Council between consultants and contractors? 2. Is the CEO aware of any data and information from Shoalhaven City Council being used by consultants/contractors for purposes outside of which they were contracted for? 3. If this were to happen what is the procedure Council would undertake to mitigate the damage? 4. Are there any examples where Shoalhaven Council has become aware of consultants/contractors that involve the unauthorized release or use of SCC information? If so what were the consequences? 5. What percentage of contracts or consultancies are completed on time and to the cost without adjustments? What are the grounds and extent of contract adjustments? 6. What is the number and value of consultants / contractors used in the last three financial years by each directorate? 7. What are the repeat tasks across three or more FYs that SCC hires consultants/contractors for, by directorate? 8. What are the top 10 consultants and contractors that SCC outsource to by total contract(s) value, by directorate? 9. Lastly, What are we doing to ensure we have best practice options on management of contractors and consultants in line with other councils in NSW? Shoalhaven ratepayers want to know that our council is doing everything it can to control costs in this difficult budgetary time. This knowledge will allow Councillors, staff and community members the opportunity to scrutinize some of Councils expenses that are less apparent on the balance sheet. Response A report will be submitted to Council at a future Meeting in relation to the above mentioned questions.
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Note: Item CCL23.29 - 39a Berry Street, Nowra - Consideration was deferred for consideration earlier in the meeting during debate on the related Item CL23.435 - Notice of Motion - Proposed Lease - 39a Berry Street Nowra - Shoalhaven U3A - see MIN23.672. For this reason, the Council did not exclude public or move into closed session.
There being no further business, the meeting concluded, the time being 8.51pm
Clr Findley
CHAIRPERSON