Nowra CBD Revitalisation Strategy Committee
Meeting Date: Monday, 27 February, 2023
Location: Email Meeting
Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.
Agenda
1. Apologies
2. Confirmation of Minutes
· Nowra CBD Revitalisation Strategy Committee - 9 January 2023.............................. 1
3. Declarations of Interest
4. Reports
CBD23.2..... Committee Actions Report for Ongoing / Completed Items........................... 5
CBD23.3..... Standing Report - Project Update - January 2023....................................... 16
CBD23.4..... Standing Report - Budget Update - January 2023....................................... 19
CBD23.6..... Jelly Bean Park - Seats and Bicycle Racks................................................. 21
CBD23.7..... Taxi Rank - Junction Street - (near) Subway............................................... 22
CBD23.8..... Egans Lane Amenities................................................................................. 23
CBD23.9..... Electric Vehicle Parking Stations................................................................. 24
5. General Business
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Nowra CBD Revitalisation Strategy Committee – Monday 27 February 2023 Page |
Membership
Mr James Caldwell – Chairperson
Clr Serena Copley
Clr Matthew Norris
Clr Tonia Gray
Clr Patricia White (Alternate)
Ms Jo Gash
Mr Scott Baxter
Mr Brendan Goddard
Mr George Parker
Mr Wesley Hindmarch
Ms Catherine Shields
Ms Jessica Bromley
Mr Carlo Di Giulio
Mr Jason Cox
Non-voting members
All other Councillors
CEO
Director, City Services or delegate
Quorum – Seven (7) members
Note: Any non-voting Councillor in attendance at the Committee meetings may act as an alternate voting member in circumstances where achievement of a quorum is required.
Role of the Committee
For the purpose of this Terms of Reference, Councils annual Capital Works Budget which is defined as any Special Rate on the CBD (currently $500,000) plus any top up funding (such as grants or loans obtained by council or other council budgetary allocations) that Council provides to deliver a project initiated by Special Rate Funding.
Note: Any other Capital Works Funding in excess of $100,000 within the CBD will be discussed with the Committee prior to expenditure of funding.
Note: Tasks in relation to part 4 will not be undertaken by Councillors
1. Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.
2. Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.
3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.
4. Reallocate at its discretion, Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation events.
5. Monitor the expenditure of the Nowra CBD Revitalisation Budget via a Subcommittee, in particular;
5.1 Approving design plans and specifications at the preliminary concept stage and prior to the detailed drafting and then at final approval stage.
5.2 In cases where the CEO (or delegate) determines that capital works funded by the Nowra CBD Revitalisation Budget will be tendered out, the Subcommittee will endorse the tender documentation before tenders are advertised.
5.3 The Chair and delegate may, at their discretion, participate on tender evaluation panels for capital expenditure funded by the Nowra CBD Revitalisation Budget.
5.4 The Chair is to endorse the payment of progress claims and endorse the approval of variations, for capital expenditure funded by the Nowra CBD Revitalisation Budget.
6. Act as a communication conduit between Council and the CBD stakeholders in respect to the ten elements within the Nowra CBD Revitalisation Strategy and approved Capital Works within the Nowra CBD with reasonable support from Council, at Council’s expense, as determined by the CEO.
7. Assist Council in advocating to the community the adopted list of projects that seek to deliver on the ten elements of the CBD Revitalisation Strategy.
8. Provide a report to Council (resolved at a Committee meeting) each quarter outlining the year to date expenditure on projects funded by the Nowra CBD Revitalisation Budget and present a report to an Ordinary Meeting of Council in August each year that explains the expenditure and any non-expenditure, for the previous financial year.
9. Consult with relevant stakeholders as needed.
Delegated Authority
1. To oversee the expenditure of the Nowra CBD Revitalisation Budget, as the Committee deems appropriate in accordance with objectives of the Nowra CBD Strategic Plan.
2. To promote the advantages of the CBD inside and outside the Local Government area, including making press releases and promoting the Nowra CBD Revitalisation Strategy and its projects.
3. Council will provide “in-kind” support to the committee in relation to
· Project Design and Documentation
· Facilitation of meetings
· Preparation of reports for the Committee consideration
Nowra Revitalisation Committee - Sub/Working Groups
Governance & Communications Sub Committee |
Finance & Works Sub Committee |
Events & Promotion |
Activation Projects |
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James Caldwell (Chair) |
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Yes |
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Clr |
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Clr |
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Clr |
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Wesley Hindmarch |
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Scott Baxter |
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Brendan Goddard |
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George Parker |
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Jo Gash |
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Catherine Shields |
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Carlo Di Giulio |
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Jessica Bromley |
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Jason Cox |
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Gordon Clark |
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Paul Keech |
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SCC Rep |
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Minutes of the Nowra CBD Revitalisation Strategy Committee
Meeting Date: Monday, 9 January 2023
Location: Email Meeting
The following members participated in the Email Meeting:
Mr James Caldwell - Chairperson
Clr Serena Copley
Clr Tonia Gray
Clr Patricia White
Mr Scott Baxter
Mr Brendan Goddard
Mr George Parker
Nil
That the Minutes of the Nowra CBD Revitalisation Strategy Committee held on Tuesday 13 December 2022 be confirmed.
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Nil
HPERM Ref: D22/510035 |
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Recommendation (Item to be determined under delegated authority) That the Nowra CBD Revitalisation Strategy Committee note the update provided on the nominated projects within the Nowra CBD.
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That the Nowra CBD Revitalisation Strategy Committee note the update provided on the nominated projects within the Nowra CBD.
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HPERM Ref: D22/510041 |
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Recommendation (Item to be determined under delegated authority) That the Nowra CBD Revitalisation Strategy Committee notes the following points for information: 1. That $40,987 has been spent since the last meeting of the Nowra CBD Revitalisation Strategy Committee budget update. 2. The total year-to-date spend for the 2022/2023 financial year is $368,685 of the available budget of $1,898,594. 3. A summary of expenditure is provided in the Attachment to this report
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That the Nowra CBD Revitalisation Strategy Committee notes the following points for information: 1. That $40,987 has been spent since the last meeting of the Nowra CBD Revitalisation Strategy Committee budget update. 2. The total year-to-date spend for the 2022/2023 financial year is $368,685 of the available budget of $1,898,594. 3. A summary of expenditure is provided in the Attachment to this report.
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HPERM Ref: D22/477920 |
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Recommendation (Item to be determined under delegated authority) That the Nowra CBD Revitalisation Strategy Committee request that the CEO provide quarterly updates on the progress of plans relating the development of the riverfront precinct.
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That the Nowra CBD Revitalisation Strategy Committee request that the CEO provide quarterly updates on the progress of plans relating the development of the riverfront precinct.
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Mr James Caldwell
CHAIRPERSON
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Nowra CBD Revitalisation Strategy Committee – Monday 27 February 2023 Page 0 |
CBD23.2 Committee Actions Report for Ongoing / Completed Items
HPERM Ref: D23/10439
Department: Business Assurance & Risk
Approver: Paul Keech, Director - City Services
Attachments: 1. Ongoing Action List ⇩
Reason for Report
To advise and update the Committee on the Outstanding/Ongoing Actions from the Nowra CBD Revitalisation Strategy Committee.
Options
1. As Recommended
2. Adopt an alternate recommendation
Background
The actions listed in the attachment are drawn from resolutions made by the Committee of which an action is required.
Outstanding/Ongoing Action Report (attached) is current as at the time of drafting this report (Wednesday 11 January 2023).
This will be a standing report on the agenda for each meeting to keep the Committee informed of progress on the actions / resolutions from previous meetings.
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Nowra CBD Revitalisation Strategy Committee – Monday 27 February 2023 Page 0 |
CBD23.3 Standing Report - Project Update - January 2023
HPERM Ref: D23/21516
Department: Technical Services
Approver: Paul Keech, Director - City Services
Reason for Report
To provide the Nowra CBD Revitalisation Strategy Committee with an update on nominated projects within Nowra CBD.
Recommendation (Item to be determined under delegated authority) That the Nowra CBD Revitalisation Strategy Committee note the update provided on the nominated projects within the Nowra CBD.
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Background
The following projects are funded by the Nowra CBD Revitalisation Strategy Committee. Updates on each of the below projects will be provided at meetings of the Nowra CBD Revitalisation Strategy Committee:
· Feasibility Investigation - Use of Smart Poles in the Nowra CBD
· Investigation & Design - Pedestrian Crossing - Junction Street Nowra
· Traffic Masterplan for North Street, Nowra
· Nowra CBD Action Plan
The following projects are funded by Council. The Nowra CBD Revitalisation Strategy Committee has requested a short update on the below projects at meetings of the Committee:
· Nowra Arts Centre - Roof Renewal Works
· Nowra CBD - All Day Car Parking
· Nowra - O'Keeffe Avenue
· Nowra - Berry / Worrigee Street – Multi Storey Car Park - Investigate and Design
· Nowra - Bridge Rd / Hyam St Intersection - Safer Roads Project
· Nowra - Berry St / Worrigee St – Intersection Upgrade Traffic Lights (Design)
· Council Admin Building Works
The following projects have been added to the projects update list as a result of Nowra CBD Revitalisation Strategy Committee meeting resolutions:
· Morrisons Arcade lease renewal and lighting (CBD21.40)
· CBD Mural Project (CBD21.44)
· Jellybean Park Electrical and Technology Infrastructure Upgrade (CBD22.9)
Project Updates
1. Feasibility Investigation - Use of Smart Poles in the Nowra CBD
Expected Delivery Date – June 2022.
Complete Urban has been engaged to undertake the feasibility investigation for $10,190 excl GST. The work has been completed and a way forward will be the subject of a future report to the Nowra CBD Revitalisation Strategy Committee.
2. Investigation & Design – Pedestrian Crossing – Junction Street, Nowra
Budget - $5,000.
Expected Delivery Date – June 2022.
A design is complete and grant funding has been secured for construction.
3. Traffic Masterplan for North St, Nowra
Budget - $60,000.
Expected Delivery Date – June 2022.
Cardno consultants have been engaged for concept design and costing. The initial work is complete with additional scope being considered.
Alison Henry has been appointed Nowra CBD Place Manager.
5. Nowra Arts Centre - Roof Renewal Works
Project has been deferred due to variations associated with the works on the Library airconditioning.
6. Nowra CBD - All Day Car Parking
This project is split into 2 sub projects
Berry St, Nowra-Carpark Extension – Construction is underway and due for completion in Q3
Burr Ave, Nowra – Construction planned Q3
7. Nowra - O'Keeffe Avenue
This project is for the signalisation of the existing pedestrian crossing between Coles and the Ex Servos. The Project has a budget of $289,000. Construction scheduled for Q3
8. Nowra - Berry/Worrigee Street - Multistorey Car Park - Investigate and Design
This Project is to design a multi storey carpark at the corner of Berry St and Worrigee St. The Civil and Structural Design has been completed. Electrical designs are ongoing. Easement requirements are progressing. The construction is currently unfunded.
9. Nowra - Bridge Rd / Hyam St Int - Safer Roads Project
This Project is for the design of Traffic Lights at the Intersection of Bridge Rd and Hyam St, Nowra. This project is reliant on grant funding. To date Council has been unsuccessful in obtaining grant funding and the project is on hold.
10. Design of Traffic Lights at the Intersection of Worrigee St and Berry St, Nowra.
This project is reliant on grant funding. To date Council has been unsuccessful in obtaining grant funding and the project is on hold.
11. Council Admin Building Works
Upgrade to Level 3 Accessible Amenities – Provide additional accessible amenities – Budget - $150,000 – Complete
Fire Mitigation Upgrade – To improve the administration buildings fire safety measures– Budget $1,010,000 – Task 1 - Attaining existing fire schedule compliance Certification & Compliance have issued revised Fire Safety Schedule (FSS) for review prior to issuing formally through a Fire Safety Order (FSO). Task 2 - Potential upgrade requirements in accordance with the current standards BCA/NCC compliance report reviewed by Certification & Compliance Department. Fire Engineering Report (FER) required to identify "deemed to satisfy' (DTS) solutions to current building issues. Site works in progress on a combined fire water supply for SEC & Admin Building. These works will provide water for upgrade of ground floor sprinkler and hydrant systems upgrade. Approximately 50% of the budget has been spent.
12. Morrisons Arcade lease renewal and lighting
The lease for the Morrisons Arcade airspace is due for renewal on 14 June 2023. Lease renewal preparation work commenced in January 2023 with the intention of Council taking control and responsibility for the lighting in the public throughfare.
13. CBD Mural Project
Budget - $55,000.
A mural on the building at 11 Haigh Avenue, Nowra has been completed
14. Jellybean Park Electrical and Technology Infrastructure
Festoon lighting and additional power outlets have been provided. This was funded by the residual of the Your High Street Grant.
A variation application has been approved by the grant funding body to provide additional power outlets on the other side of Jelly Bean Park, replace light globes in Junction Street and provide a pedestrian crossing in Junction Street. These works a scheduled to be finished in March 2023.
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Nowra CBD Revitalisation Strategy Committee – Monday 27 February 2023 Page 0 |
CBD23.4 Standing Report - Budget Update - January 2023
HPERM Ref: D23/21518
Department: Technical Services
Approver: Paul Keech, Director - City Services
Attachments: 1. CBD Budget Update - January 2023 ⇩
Reason for Report
To provide an update on the Nowra CBD Revitalisation Strategy Committee Budget.
Background
This report provides an update to the Nowra CBD Revitalisation Strategy Committee budget spending compared to the 3-year action plan that was endorsed by Council on 20 July 2021 (MIN21.540). A summary of the Budget is attached. Note that the CBD Promotions and Activation item ($54,891) is not included in the available budget amount reported in the recommendation.
Expenditure
Name |
Paid to |
Amount (Excl GST) |
Nowra Christmas Wonderland |
Hoorah Events |
$16,560 |
CBD Place Manager |
Alison Peta Henry |
$5,200 |
Total |
$21,760 |
Income
Nil
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CBD23.6 Jelly Bean Park - Seats and Bicycle Racks
HPERM Ref: D23/8328
Submitted by: Scott Baxter
That Council investigate options to increase the number of seats and bicycle racks in Jelly Bean Park.
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Details
There are an insufficient number of seats for people in that park.
Delivery Plan / Operational Plan – Reference Heading
Thriving Local Economies
Budget Implications and Resourcing Strategy Implications
Unknown
Terms of Reference / Delegation
2.1. Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.
2.2. Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.
2.3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.
Policy Context
Unknown
Directors Note:
An option for alternative recommendation as follows:
That in relation to providing more seats in Jelly Bean Park (Egans Lane), the CEO (Director City Services) investigate and report back to the Committee, targeting the May 2023 meeting on the following:
2. Funding options for investigation and design
3. Funding options for construction
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CBD23.7 Taxi Rank - Junction Street - (near) Subway
HPERM Ref: D23/8761
Submitted by: Scott Baxter
That in relation to relocating the Nowra CBD Taxi rank locations: 1. The CEO (Director City Services) investigate and report back to the Committee targeting the May 2023 meeting on the following: a. Kinghorne Street near Coles/Aldi; and b. Near Telstra building, Stewart Place Bus Terminal. 2. The report include: a. Feasibility of the project b. Funding options for investigation and design c. Funding options for construction |
Details
With the recent upgrade of Junction Street, it would be good to continue the upgrade further down Junction Street. The taxi rank would be better positioned near Aldi, Coles and Woolworth’s and a traffic island be created so people from Woolworths can easily cross. Also a taxi rank near the bus terminal is a common sense location for people getting off buses.
Delivery Plan / Operational Plan – Reference Heading
Thriving Local Economies
Budget Implications and Resourcing Strategy Implications
Unknown
Terms of Reference / Delegation
2.1. Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.
2.2. Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.
2.3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.
2.4. Reallocate at its discretion, Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation events.
Policy Context
Unknown
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CBD23.8 Egans Lane Amenities
HPERM Ref: D23/8788
Submitted by: Scott Baxter
That in relation to the amenities at Jelly Bean Park (Egans Lane), the CEO (Director City Services) investigate and report back to the Committee targeting the May 2023 meeting on the following: 1. Feasibility of the project 2. Funding options for investigation and design 3. Funding options for construction
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Details
Egans lane toilets are old and need replacing, there are no facilities for changing babies etc for mothers. Need to install a module system that is automated in locking etc in the evenings and self-cleaning. We need to look at all the facilities in the CBD.
Delivery Plan / Operational Plan – Reference Heading
Thriving Local Economies
Budget Implications and Resourcing Strategy Implications
Unknown
Terms of Reference / Delegation
2.1. Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.
2.2. Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.
2.3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.
2.4. Reallocate at its discretion, Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation events.
Policy Context
Unknown
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CBD23.9 Electric Vehicle Parking Stations
HPERM Ref: D23/8837
Submitted by: Scott Baxter
That in relation to Electric Vehicle Charging Stations in the Nowra CBD, the CEO (Director City Services) investigate and report back to the Committee targeting the May 2023 meeting on the following: 1. Councils Policy position on Electric Vehicle charging stations and how it relates to the Nowra CBD 2. Options available to engage with Electric Vehicle charging station providers
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Details
What is Council’s Policy in the Shoalhaven for Electric Parking Stations in Council Designated Carparks? How does that Policy apply to the Nowra CBD.
The installation of Parking Stations would attract more people to the CBD, at present there is a few at Stocklands.
Delivery Plan / Operational Plan – Reference Heading
Sustainable, Liveable Environments
Budget Implications and Resourcing Strategy Implications
Unknown
Terms of Reference / Delegation
2.1. Recommend to Council possible refinement of, and improvements to, the ‘Revitalising Nowra Action Plan (2021-2023)’ and the broader Nowra CBD Revitalisation Strategy as the committee considers appropriate.
2.2. Develop a list of projects (with estimated costings) for Council to consider/prioritise over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.
2.3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.
2.4. Reallocate at its discretion, Nowra CBD Revitalisation Budget funds to operational projects, e.g. activation events.
Policy Context
Unknown