Youth Advisory Committee
Meeting Date: Wednesday,
16 November, 2022
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 10:00am
Please note: Council’s Code of Meeting Practice
permits the electronic recording and broadcast of the proceedings of meetings
of the Council which are open to the public. Your attendance at this meeting is
taken as consent to the possibility that your image and/or voice may be
recorded and broadcast to the public.
Agenda
1. Election of Chairperson (every meeting)
2. Acknowledgement / Welcome to Country
3. Apologies
4. Confirmation of Minutes
· Youth
Advisory Committee - 17 August 2022.............................................................. 1
5. Declarations of Interest
6. Presentations
YA22.23...... Office for Regional Youth NSW - Regional Youth
Insights Report 2022
The Regional Youth
and Community Coordinator at the Office for Regional Youth, Andrew Britton, will provide a
presentation to the YAC on the Regional Youth Insights Report 2022.
7. Reports
YA22.24...... Update on Actions - November 2022............................................................. 6
YA22.25...... Youth Advisory Committee Leadership Workshop...................................... 12
YA22.26...... Youth Inclusion Grant - Community Grants Program
2022 Update............ 14
YA22.27...... Notification of Council Resolution - Youth
Advisory Committee Re-establishment...................................................................................................................... 17
8. General Business
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Youth Advisory
Committee – Wednesday 16 November 2022
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Membership
Chairperson – Appointed by Committee at each meeting
All Councillors
Member for Gilmore – Fiona Phillips MP or nominee
Sophie Phillips
Member for Kiama – Gareth Ward MP or nominee Sebastien
Riou
Member for South Coast – Shelley Hancock MP or nominee
Jacob Williams
Representative - Shoalhaven Local Area Command NSW Police
Representative - Sanctuary Point Youth & Community
Centre
Representative - Bay and Basin Community Resources
Representative - Nowra Youth Centre
Representative - Police Citizens Youth Club
Representative - Regional Development Australia
Representative - Shoalhaven Business Chamber
Representative - 330 Squadron Australian Air Force Cadets
Representative – Headspace
Representative - University of Wollongong – Shoalhaven
Representative – Country Universities Centre –
Shoalhaven
Representative - CareSouth
Nathan Woodcock – Community Member
2 voting representatives from each local High School
Quorum – 6 members
Purpose
a)
To represent the interests and
views of young people to Council and the Community
b)
To provide an opportunity for
young people to discuss issues of concern to young people
c)
To provide a mechanism for young
people to make representations to organisations and various spheres of
Government requesting appropriate action to improve facilities and services
available to young people
d)
To give young people experience in
Local Government and community affairs
e)
To create greater awareness and
appreciation within the general community of the needs and talents of young
people
f)
To provide a mechanism for young
people to address youth issues themselves
Delegated
Authority
Act within
adopted budgets aligning with Council’s strategic plans and documents to
deliver youth programs and activities that meet the needs of local young
people.
Minutes of the Youth Advisory Committee
Meeting Date: Wednesday,
17 August 2022
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 10:00AM
The following members
were present:
Mr Lachlan Congram
– Country Universities Centre – Southern - Chairperson
Clr Moo D'Ath (remotely)
Clr Paul Ell – left
meeting at 11:36am
Clr John Wells (remotely)
Clr Tonia Gray (remotely)
– left meeting at 11:04am
Ms Sophie Phillips
representing Ms Fiona Phillips - MP
Ms Veronica Burt-Leonard
(remotely)
Craig Sutton - St John
the Evangelist Catholic High School
Sophie Weller - St John
the Evangelist Catholic High School
Georgia Coleman - St John
the Evangelist Catholic High School
Serena McDonald - St John
the Evangelist Catholic High School
Jessica Hart –
Shoalhaven High School
Jorja Henderson –
Shoalhaven High School
Hazel Marr – Nowra
Youth Centre
Lily Wright – UOW
Shoalhaven (remotely)
Nathan Andrews –
Vincentia High School (remotely)
Destiny Pavitt –
Vincentia High School (remotely)
Erin Clohessy - Vincentia
High School (remotely)
Lisa Gilbert - Vincentia
High School (remotely)
Ebony Wellman –
Ulladulla High School (remotely)
Karina Maya –
Ulladulla High School (remotely)
Manu Maya –
Ulladulla High School (remotely)
Others Present:
Carly McWalters –
Team Leader – Community Capacity Building
Jessica Richardson -
Community Capacity Builder
Monica Kincade -
Community Capacity Builder
The Chairperson gave an
Acknowledgement of Country.
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Apologies / Leave of
Absence
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An apology was received
from Clr Patricia White.
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Confirmation of the Minutes
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RESOLVED (Georgia Coleman/Serena
McDonald)
That
the Minutes of the Youth Advisory Committee held on Wednesday 18 May 2022 be
confirmed.
CARRIED
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Nil.
Presentations
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YA22.17 Open Round Table
Discussion - Employment and Transport Challenges and Opportunities for Young
People in the Shoalhaven
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HPERM Ref: D22/315448
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There was discussion between YAC members, arising from the
following Prompt Questions:
1. Introduce
yourself and let us know how you arrived where you are today? I.e. Bus, car
with parents, cycle, walk etc.
2. Are
you currently working, studying and/or volunteering? Please briefly detail
3. Have
you encountered any challenges in getting to and from your work, school,
recreational activities etc?
4. What
have you found easy/ helpful about getting to and from your work, school,
recreational activities etc?
5. Have
you encountered any challenges in engaging in employment, training or
volunteering opportunities?
6. What
have you found easy/ helpful about engaging in employment, training or
volunteering opportunities?
7. Is
what you hear from your friends/ peers similar to what you have said already?
8. Is
there anything else you would like to share with the group today?
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The main issues that arose from this
discussion were:
· Lack of public transport throughout the
Shoalhaven district, particularly wheelchair-friendly public transport.
· Reliance on private transport for youth
to travel to school and places of employment.
· Challenges around obtaining employment
in different locations due to limited transport options and limited vacancies
in some of the smaller villages within the Shoalhaven.
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YA22.20 Action Table Update -
August 2022
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HPERM Ref: D22/331723
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Recommendation (Item to be determined under
delegated authority)
That the Youth Advisory Committee accept and receive
the Update on Actions report for information.
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RESOLVED (By consent)
That the Youth Advisory
Committee:
1. Consider
the Action - Nomination of Chairperson for the Next Meeting as complete and
remove this action from the Action Table.
2. Accept and receive the Update on
Actions report for information.
CARRIED
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YA22.19 Shoalhaven Community
Investment Committee Presentation
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HPERM Ref: D22/315429
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Brooke Gould representing the Shoalhaven Community
Investment Committee provided a presentation to the YAC to explore
collaborative and sustainable solutions to youth unemployment.
The presentation included a description of the committee’s
purpose, an outline of the Youth Employment Action Plan and an opportunity
for engagement with the YAC on identifying youth focused responses to meeting
needs and gaps in the service area.
The following issues were discussed:
· The biggest challenge for youth in
obtaining employment is the limited transport options available, as well as
having to fit work around school hours and other commitments.
· Limited vacancies for work
opportunities, especially in small villages across the Shoalhaven.
· Easy access to information on employment
rights for young people separate from the place of work would be beneficial.
This could be incorporated into careers information at school for the current
situation rather than focussing on future career information.
· Links on school websites to external
websites for employment rights and opportunities would be helpful for
students.
A copy of
the presentation is attached to these Minutes, as well as information
regarding the Hire List to register for employment.
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Note: Clr Tonia Gray left
meeting at 11:04am.
Reports
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YA22.20 Action Table Update - August 2022
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HPERM Ref: D22/331723
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This
item was dealt with earlier in the meeting.
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General Business
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YA22.21 YAC Leadership Workshop
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HPERM Ref: D22/315453
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RESOLVED (By consent)
The Community Capacity Building Team advised that the
proposed date for the YAC leadership workshop is Sunday, 2 October, based on
the survey results from the previous informal meeting.
After further discussion the new proposed
date is Wednesday, 12 October.
CARRIED
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Note: Clr Paul Ell left
meeting at 11:36am.
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YA22.22 Election of Chairperson
for Next Meeting
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HPERM Ref: D22/341394
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RESOLVED (By consent)
It was resolved that a student
representative from St John the Evangelist Catholic High School will chair
the next meeting to be held on Wednesday, 16 November 2022.
CARRIED
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There being no further
business, the meeting concluded, the time being 11:49am.
Lachlan Congram
CHAIRPERSON
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Youth Advisory
Committee – Wednesday 16 November 2022
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YA22.24 Update
on Actions - November 2022
HPERM Ref: D22/431876
Department: Community
Connections
Approver: Jane
Lewis, Director - City Lifestyles
Attachments: 1. Attachment
1 - Action Table Report - November 2022 - Youth Advisory Committee ⇩
Reason for Report
To provide the Youth Advisory
Committee with a progress report on outstanding actions.
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Recommendation (Item to be determined under delegated authority)
That
the Youth Advisory Committee:
1. Accept and receive the Update on
Actions report for information.
2. The following actions are considered
complete and removed from the action table
a. YA22.18 - Transport for New South
Wales - TfNSW - Presentation - 16 Regional Cities Services Improvement
Program
b. YA22.19 - Shoalhaven Community
Investment Committee Presentation - Youth Employment
c. YA22.20 - Action Table Update -
August 2022
d. YA22.21 - YAC Leadership Workshop -
12 October 2022
e. YA22.22 - Chairperson - Next Meeting
- 16 November 2022 - St Johns Representative
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Options
1. Adopt the
recommendation as written.
Implications: The Youth Advisory Committee is updated
on progress of actions and recommendations made at previous meetings.
2. Request more
information.
Implications: Members of the
Youth Advisory Committee request further information.
Background
This report is to update the
Youth Advisory Committee on outstanding actions from previous meetings. All
actions have been completed. Attachment 1 provides information regarding the
status of actions and resolutions made at previous meetings.
Subject to the Group concurring
that satisfactory progress has been made to complete the item on the October
2022 Action Sheet Report, the Group is requested to adopt the Recommendation to
note completion of:
a. YA22.18
- Transport for New South Wales - TfNSW - Presentation - 16 Regional Cities
Services Improvement Program
b. YA22.19
- Shoalhaven Community Investment Committee Presentation - Youth Employment
c. YA22.20
- Action Table Update - August 2022
d. YA22.21
- YAC Leadership Workshop - 12 October 2022
e. YA22.22
- Chairperson - Next Meeting - 16 November 2022 - St Johns Representative
Should YAC members require
further information on the status of the actions in the table attached, Council
staff will provide as requested.
Community Engagement
It is important that the members of the Youth Advisory
Committee are kept informed on progress towards the completion of actions and
projects. This report provides a structured approach to facilitate this
information exchange.
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Youth Advisory
Committee – Wednesday 16 November 2022
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Youth Advisory
Committee – Wednesday 16 November 2022
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YA22.25 Youth
Advisory Committee Leadership Workshop
HPERM Ref: D22/432499
Department: Community
Connections
Approver: Jane
Lewis, Director - City Lifestyles
Reason for Report
To provide a report for the
Youth Advisory Committee on the outcomes of the Leadership Workshop held on 13
October 2022.
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Recommendation
(Item to be determined under delegated authority)
That
the Youth Advisory Committee:
1. Receive this report on the
Leadership Workshop 2022 for information.
2. Accept the use of YAC budget to
cover the $1,500 costs of the workshop.
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Options
1. Adopt the
recommendation as written.
Implications: The Youth Advisory Committee receive
the report and approve the use of YAC funds for the delivery of the workshop.
2. Request more
information.
Implications:
Members of the Youth Advisory Committee request further information.
3. Amend the
recommendation.
Implications:
Members of the Youth Advisory Committee propose amendments to the
recommendation.
Background
The Community Capacity Building
Team held a leadership workshop with YAC members to take an empowering
strengths-based approach to meeting the following requirement in the Youth
Advisory Committee Terms of Reference:
3.3.3 Training: a) Annual
induction and training opportunities will be offered to members to assist in
skill development. Topics will be voted on by the Committee and could include
Advocacy, Networking, Public Speaking, Speech Writing, the inner workings of
Council etc. This leadership program will work towards meeting this requirement
of the TOR’s.
Event Details
This Leadership Workshop guided the YAC Members to develop
their own personal leadership development plan, reflect on their personal
leadership style and develop strategies to strengthen and build the qualities
they wished to possess. Developing these leadership qualities for the Members
in a safe, inclusive and encouraging environment will equip them to be more
confident participants in the YAC Meetings and strengthen their skills as
leaders in our community.
Council was excited to partner with
Avalon Bourne from Sonder Youth who supported by facilitating the workshop and
ensuring the sessions were engaging. Avalon runs the local Changemakers program
and has a background in international relations and has been lucky enough to
work on community-led change projects.
When: Thursday 13th October
Time: 9:15am to 2:15pm
Where: Shoalhaven Entertainment Centre – Gallery Room
18 Youth Advisory Committee members attended the workshop and
all members reported strong to significant improvements across the leadership
outcomes and all felt supported through the workshop. Participants feedback
included:
“I had a wonderful
time, can’t wait for the next one”.
“It was a thoughtful,
grounding activity”.
“Thank you to everyone
that helped make this day happen, I really enjoyed and appreciated it”.
The outcomes for the day included:
· Young
people build on their leadership skills
· Young
people become active and engaged participants in YAC meetings
· Young
people develop a sense of purpose and confidence to raise their voice on the
issues that matter to them
· Relationship
building between YAC members – particularly in breaking down barriers
between school cohorts and community members
Community
Engagement
YAC members were consulted on
the content and format of the workshop to ensure that a youth driven approach
was taken. Through this consultation the YAC identified the following focus
areas:
· Self-assessment
· Leadership
styles
· Self-confidence
· Advocacy
· Teamwork
· Personal
Development Plan
The workshop was developed and run
to address the six areas listed above.
Financial Implications
The workshop expenditure came to
$1,500.00, it is proposed that this can be fully funded from the YAC budget
allocation.
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Youth Advisory
Committee – Wednesday 16 November 2022
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YA22.26 Youth
Inclusion Grant - Community Grants Program 2022 Update
HPERM Ref: D22/432587
Department: Community
Connections
Approver: Jane
Lewis, Director - City Lifestyles
Reason for Report
To update the Youth Advisory
Committee on the Youth Inclusion Grant - Community Grants Program 2022.
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Recommendation
(Item to be determined under delegated authority)
That the Youth Advisory
Committee:
1. Receive this report on The Youth
Inclusion Grant - Community Grants Program 2022 for information.
2. Endorse the use of $5,000 from the
Youth Advisory Committee budget to support the six (6) successful grant
applicants:
a. Headspace - Headspace Nowra Movie
and Market Extravaganza! - $2,000
b. The Flagstaff Group – Tradie
Training Program - $2,000
c. Kangaroo Valley Lions Club Inc.
Youth Project – Kangaroo Valley Youth Group Launch Events - $2,000
d. Supported Accommodation and
Homelessness Services Shoalhaven Illawarra – Aboriginal Mural for
SAHSSI's Nowra Women's Refuge - $1,835.25
e. Nowra Youth Services Inc. Trading As
Nowra Youth Centre - NYC Cooking Program - $1,500
f. Treading Lightly Inc. -
Treading Lightly Inc. Youth Environmental Immersion & Team Building Day - $2,000
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Options
1. Adopt the
recommendation as written.
Implications: The Youth
Advisory Committee (YAC) receive the report and approve the use of YAC funds to
support the Youth Inclusion Grant Recipients.
2. Request more
information.
Implications:
Members of the Youth Advisory Committee request further information.
3. Amend the
recommendation.
Implications:
Members of the Youth Advisory Committee propose amendments to the
recommendation.
Background
Shoalhaven City Council’s
Youth Inclusion Grants program delivers flexible small-scale grants to fund a
range of projects that will support communities to deliver community programs
and initiatives that have a positive youth development focus and give young
people the opportunity to develop a range of skills. Grants need to address
young people’s identified needs in an innovative way and increase young
people’s connection, representation and belonging to the
community.
The Youth Inclusion Grant
Program provides small grants of between $500 and $2000. The program supports
collaborative efforts between community groups and organisations that are based
in the Shoalhaven Local Government Area to deliver local projects that support
the vision of Council.
Program Aim
To break-down barriers and increase young people’s
(aged 12-25 years) access to and inclusion in the community, to increase the
social and economic participation of young people in the Shoalhaven community
and enhance wellbeing and a sense of community belonging for young people in
the Shoalhaven.
Program Objectives
To empower young people to:
· recognise and
celebrate the contribution young people make to their local community
· overcome barriers
to participating in the community
· build
community-based partnerships and networks
· feel a greater
sense of belonging within their community
· feel empowered, as
their ideas and opinions are respected, considered, and acted upon
· gain relevant
training to support their participation by providing young people with
knowledge and skills to strengthen their ability to participate in their local
community such as developing teamwork, communication, decision-making, and
leadership skills
· feel more
confident within themselves and their abilities, having expanded their
knowledge and skills
· seek further
opportunities to participate and stay engaged in their community
Assessment
The Community Capacity Building Team at Council assessed the
grant applications and provided the following recommendations for successful
applicants:
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Organisation
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Project Name
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Outcome
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Recommendation
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Headspace Nowra
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headspace Nowra Movie
and Market Extravaganza!
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Successful
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2000.00
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The Flagstaff Group
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Tradie Training Program
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Successful
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2000.00
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Kangaroo Valley Lions
Club Inc. Youth Project
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Kangaroo Valley Youth
Group Launch events
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Successful
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2000.00
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Supported Accommodation
and Homelessness Services Shoalhaven Illawarra
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Aboriginal Mural for
SAHSSI's Nowra Women's Refuge
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Successful
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1835.25
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Nowra Youth Services
Inc. Trading As Nowra Youth Centre
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NYC Cooking Program
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Successful
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1500.00
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Treading Lightly Inc.
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Treading Lightly Inc.
Youth Environmental Immersion & Team Building Day
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Successful
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2000.00
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11,335.25
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The Assessment Panel commented that
these projects would provide opportunities for Youth Inclusion across the LGA.
Community Engagement
The priority Areas for this
grant program were based on the priority areas set by the Youth Advisory Committee
in the last 12 months.
• Sustainability
and climate change
• Activities
for young people
• Sexual
health and mental health support
• LGBTIQ+
Inclusion
Financial Implications
The Youth Inclusion Grants came
to a total of $11,335.25.
$5,000 of the funding required
will come from the Youth Advisory Committee Budget to supplement the funds from
the Community Grants Budget. This will allow for a wide range of diverse
activities to be provided to the maximum amount of young people across the Shoalhaven.
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Youth Advisory
Committee – Wednesday 16 November 2022
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YA22.27 Notification
of Council Resolution - Youth Advisory Committee Re-establishment
HPERM Ref: D22/447088
Department: Business
Assurance & Risk
Approver: Jane
Lewis, Director - City Lifestyles
Reason for Report
Advise of Council’s
resolution in relation to the membership and re-establishment of the Youth
Advisory Committee.
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Recommendation
(Item to be determined under delegated authority)
That the Youth Advisory
Committee receive the Notification of Council Resolution – Youth
Advisory Committee Re-establishment report for information.
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Options
1. As recommended.
Implications: The membership structure as resolved
by Council is adopted for the period to 30 September 2023.
2. Propose a
different membership arrangement.
Implications: Should the Youth Advisory Committee
wish to make an alternative recommendation in relation to membership, this
would need to be reported to Council for consideration/endorsement.
Background
Each year, Council reaffirms all
its Committees for the next 12 months - Council has the option to: reaffirm its
Committees; make any change to the membership, purpose, delegation, quorum, and
the number of meetings required for those Committees; or disband Committees.
This report is provided to
inform the Group members of the resolution of the Council. Should the Group
wish to make any changes to the above, a recommendation to Council will be
required to that effect.
At the Ordinary meeting on 26
September 2022 Council resolved as follows:
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Meetings per year – Four (4) and others
as required
Commencement time – between 10am – 12pm
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Quorum – Six (6)
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Terms of Reference: POL22/71
Amended: 11 April 2022
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Purpose:
a) To
represent the interests and views of young people to Council and the
Community
b) To
provide an opportunity for young people to discuss issues of concern to young
people
c) To
provide a mechanism for young people to make representations to organisations
and various spheres of Government requesting appropriate action to improve
facilities and services available to young people
d) To
give young people experience in Local Government and community affairs
e) To
create greater awareness and appreciation within the general community of the
needs and talents of young people
f) To
provide a mechanism for young people to address youth issues themselves
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Delegation:
Act within adopted budgets aligning with council’s
strategic plans and documents to deliver youth programs and activities that
meet the needs of local young people.
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Chairperson –
Appointed by Committee at each meeting
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2022-2023 Councillor/Staff Membership
All Councillors
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Community / Organisational Representatives
Six (6) Young people aged between 12 and 25 years
High School Representatives: 2 students selected as voting
members, and up to 3 other students from each local high school are invited
to join Member for Gilmore or nominee
Youth representatives from the community and social
service sector
Tertiary Education Representatives
Member for Gilmore or nominee
Member for Kiama or nominee
Member for South Coast or nominee
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Policy Implications
There were no amendments
to the Terms of Reference by this resolution.