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Addendum Agenda - Ordinary
Meeting – Monday 31 October 2022
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CL22.578 Progress
Update - Infrastructure Recovery Works - Natural Disaster Events 2022
HPERM Ref: D22/452991
Approver: Craig
Exton, Acting Director City Services
Reason for Report
To provide Council with an
update on the progress of infrastructure recovery works as a result of the
severe weather event across March 2022, July 2022, and September 2022 in the
Shoalhaven LGA.
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Recommendation
That Council receive this update
on the progress of infrastructure recovery works which is required as a
result of the March 2022, July 2022, and September 2022 Natural Disaster
Events.
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Options
1. Resolve as recommended
Implications: Will formalise that Council received
this update on the progress of infrastructure recovery works which are required
as a result of the March 2022, July 2022, and September 2022 Natural Disaster Events
Background
Since the 2019/20 Bush Fire
crisis, the worst in NSW history, there have been ten significant natural
disaster events that have impacted the Shoalhaven, eight of which included
damages significant enough to be listed as an impacted Council, including the
recent September event where the Shoalhaven has again applied for Natural
Disaster funding.
The latest of these events being
the East Coast Lows which caused extensive damage by way of major landslips,
pavement failures, bridge, and causeway damage.
· March
2022, AGRN1012
· July
2022, AGRN1025 and
· September
2022 AGRN10125
The following summarises the
extent of the of this damage to date:
· A
total of 1,235 records of damages recorded to date which is made up of:
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460 Emergency Works projects
o
586 Immediate Reconstruction Works projects
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189 Essential Public Reconstruction Works projects
· 95
sites having specific funding approved to the total value of just under $11.6M,
including the costs related to the Natural Disaster Reconstruction team.
· 37
Geotechnical inspections, assessments and reports have been completed, not
including the assessments for the 38 major landslips to be managed within the
upcoming major landslip repair works project.
Further information about these
events and Council response with reconstruction planning and works is available
at Council’s Master Project page:
https://www.shoalhaven.nsw.gov.au/Projects-Engagement/Major-Projects-Works/March-to-July-2022-severe-weather-and-flooding-recovery-work#anchor_1666748462676
Residents, Councillors and interested people are encouraged
to subscribe to this Master Project page and relevant Road Works pages to
receive access to the latest relevant information.
Definitions
The definition and timeframes for completion of each work
category referred to above is as follows, and taken from the Commonwealth Disaster Funding Recovery Arrangement 2018
and the NSW Disaster Assistance Arrangements 2018.
Emergency Works
Urgent activities necessary following an eligible disaster
to temporarily restore an essential public asset to enable it to operate at an
acceptable level of efficiency to support the immediate recovery of the
community.
Intermediate Reconstruction Works
Immediate reconstruction activities following an eligible
disaster to fully reconstruct a damaged essential public asset, and where no
Essential Public Asset Reconstruction Works are required.
Essential Public Asset Reconstruction Works
Reconstruction works of an essential public asset directly
damaged by an eligible disaster for which an estimated reconstruction cost has
been developed.
Opt In / Opt Out to new Natural Disaster Funding
Arrangements
Council has recently been approved as an “opt in”
Council to the Commonwealth Disaster Funding Recovery Arrangement 2018,
backdated to include access to new co-funding arrangements for all natural
disaster evens since the March 2022 severe weather event. Under these
arrangements, Council may be eligible to claim funding for the following
additional items:
1. The use of normal-hours staff (‘day labour’)
for Emergency Works, Immediate Reconstruction Works, and Essential Public Asset
Reconstruction Works.
2. The use of council’s own plant and equipment for Emergency Works,
Immediate Reconstruction Works, and Essential Public Asset Reconstruction
Works.
3. An extended period for Emergency Works on essential public assets
(including clean-up) - for up to three (3) months from the time that the asset
becomes accessible.
Natural Disaster Reconstruction
(NDR) team
As reported in
June, the Natural Disaster Reconstruction team has been formed and is
operational. A summary of the team formation status is as follows.
· Senior
Project Manager – 1x recruited
· Major
Project Manager – being recruited
· Program
Manager – 1x recruited
· Communication
Officer – 1 recruited
· Business
Support Officer – 1 x recruited
· Administrative
Assistant – 3 x recruited
· Project
Managers – 3 recruited, 1 being recruited
· Surveillance
Officers – 2 recruited, 2 x being recruited
In addition to these positions, the
Council District Offices are recruiting administration staff to assist with
natural disaster matters:
· Administrator
(Northern) - hired and in training
· Administrator
(Basin) – in recruitment
· Administrator
(Central) - in recruitment
· Administrator
(Southern) - in recruitment
Meetings & Communication
The Natural Disaster
Reconstruction team meets weekly with Council District Managers to plan,
coordinate, and communicate reconstruction efforts. Information is gathered to
provide regular updates on the status of planned works on various roads which
is used to update specific Road Works pages and more general information if
provided on the Master Project page (see link in Background).
Road Works Pages
Council
also has a Natural Disaster Recovery Team Chaired by NSW Resilience and
meets weekly with Council’s Recovery Officer and representatives from the
Local Emergency Management Committee (LEMC) to discuss and plan assistance in
relation to human and animal welfare.
Community Engagement
Extensive community engagement has been undertaken which
included:
· Two (2) village
gatherings in Kangaroo Valley (29 March & 26 April 2022)
· One Berry Forum
(12 May 2022).
· Presentation to
Kangaroo Valley Community Meeting with representatives of
· Kangaroo Valley
Community Consultative Body and the Upper Kangaroo River Progress Association,
Inc (16th September 2020)
A further community meeting with
Kangaroo Valley residents is planned for mid-November 2022.
Road Works Project pages are being updated regularly to
provide information on current road status, planned road work and current road
works. Interested persons can subscribe to the specific road work pages and /
or the Master Project Page.
Emergency Works
Emergency Works have been completed including the
establishment of:
Full Road closure
· Bunkers Hill Rd at
# 368B
Part Road closures
· Upper Kangaroo
River Rd
· Woodhill Mt Rd
· Wattamolla Rd
· Mt Scanzi Rd
· Burrier Rd
· Scott St
· Suffolk Rd
Load Limits
· Abernethy’s
Rd, Bugong – 3 tonnes
· Bunkers Hill Rd
– 5 tonnes from number 136
· Crozier Rd,
Jaspers Brush – 12 tonnes
· Foreman’s
Rd, Woodhill – 5 tonnes
· Kangaroo Valley Rd
– 12 tonnes
· Upper Kangaroo
Rover Rd – 9 tonnes
· Wattamolla Rd
– 9 tonnes
Completed Works
Repair works have been completed on
sections of the following roads:
Northern District
· Elliott’s
Ln, Meroo Meadow (unsealed)
· Schofields
Ln, Berry (unsealed)
· Irvines
Rd, Berry Mountain (unsealed)
Central District
· Greenwell
Point Road, Worrigee
· Cabbage
Tree Lane, Nowra Hill
· Callala
Beach Road, Callala Beach
· Culburra
Rd, Wollumboola
· Jindy
Andy Lane, Pyree
· Worrigee
Road, Worrigee
Basin District
· The
Wool Road, Basin View
· Naval
College Road, Basin View
· Evelyn
Road, Basin View
· Jervis
Bay Road, Jervis Bay
· Roper
Street, Vincentia
· Pine
Forest Road, Tomerong
Interim Slip Repairs
· Wattamolla
Rd – two locations
· Upper Kangaroo
River Rd – two locations
· Foreman’s
Rd
· Woodhill
Mountain Rd
· Suffolk
Rd
Planned Works Listed to commence soon
Northern District
· Abernethy’s
Rd, Bugong (unsealed)Jacks Corner Rd, Kangaroo Valley (unsealed)
Round 1 RFQ to
be issued December:
· Woodhill
Mt Rd, Woodhill
· Illaroo
Rd, North Nowra
· Hockeys
Ln, Cambewarra
· Jacks
Corner Rd, Kangaroo River Rd
· Coolangatta
Rd, Coolangatta
Round 2 RFQ to
follow:
· Kangaroo
Valley Rd, Berry Mountain
· Hillandale
Rd, Broughton Vale
· Agars
Ln, Berry
· Main
Rd, Cambewarra
· Upper
Kangaroo, River Rd, Kangaroo River
Central District
Round 2 RFT
· South
Street, Terara
· Greenwell
Point Road, Brundee
Round 3 RFT to
follow:
· Terara
Road, Terara
· Tomerong
Island Road, Numbaa
· Millbank
Road, Terara
· Burrier
Road, Barringella
· Yalwal
Road, West Nowra
Basin District
· Cammaray
Dr, St George Basin
· Tilbrook
Av, St Georges Basin
· Albion
St, Sanctuary Point
Southern District
Round 1 RFT to
be issued December:
· Woodstock
Rd, Woodstock
· Lake
Conjola Entrance Rd, Yatte Yattah
· Sussex
Inlet Rd, Tullarwalla
· Fisherman’s
Paradise Rd /Alma Av, Fisherman’s Paradise
· Inyadda
Dr, Manyana
· Bendalong
Rd, Bendalong
Major Landslip Repair Work Program
This is the most critical
infrastructure reconstruction program, due to the potential for isolation and
severe access restrictions on residents and businesses affected by the 38 major
landslip sites (from a total of 98 landslip sites).
Current status
of the project is as follows:
· Establishment
of a joint contract and project delivery team involving the collaboration of
Council staff with NSW Public Works Advisory and TfNSW.
· Engagement
of specialist geotechnical consultants SLR Consulting to undertake ground
investigation, slope analysis, concept design and detailed design and costing
work
· Completion
of ground investigation work
· Completion
of Environmental Due Diligence report
· Completion
of concept design work
· Completion
of detailed design work sufficient for calling public tenders
· Establishment
of Procurement Evaluation Panel
· Compilation
of General Condition of Contract GC21
· Call
public tenders on 31 October using NSW E-Tender
· Planned
tenders close early December 2022
· Tender
Evaluation over remainder of December 2022 and part January 2023 depending on
detail and quantity of tender responses
· Tender
Acceptance is planned for early 2023
· Contractor
establishment on various sites can be up to six weeks after tender acceptance
meaning work may not start on site until March 2023
· Bunkers
Hill Rd is listed as the priority # 1 road requiring repairing noting the
presence of five (5) landslips, load limits and a full road closure # 368B
Expenditure to date
The total damage bill is likely to exceed $79 million which
includes landslip, road pavement bridge, levee and other infrastructure repair
work. Expenditure and funding to date is summarised as follows:
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District
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Emergency Works &
Immediate Restoration
Mar-22
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Emergency Works &
Immediate Restoration
Jul-22
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Repair of Public Assets
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Basin
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$916,591.81
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$911,114.98
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Landslips $1,816,715.97
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Central
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$777,996.46
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North
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$1,969,900.53
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South
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$289,028.54
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TOTALS
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$3,953,517.34
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$911,114.98
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$1,816,715.97
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Funding
Shoalhaven has opted into the
Natural Disaster Funding Arrangements and therefore all of the above works
should be claimable and refunded to Council, less the fee per event.
Additionally, the following have
also been provided:
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Funding Value
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Month Paid
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Distribution
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$2,000,000
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Mar-22
Jul-22
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$100,000 – Kangaroo Valley Business Recovery Plan
$1,900,000 – Cover funding deficits for emergency
and immediate reconstruction works
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$5,000,000
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Jun-22
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Pre-funding of first $5M of upcoming claims - to be lodged
monthly
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$7,000,000
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Financial Implications
A Notice of Natural Disaster Declaration was made by
Resilience New South Wales for the Shoalhaven LGA inclusion in AGRN1012
(Mar-22), AGRN1025 (Jul-22) and AGRN1034 (Sep-22). As a result, Council is eligible
to receive funding under the Australian Government Disaster Recovery Funding
Arrangements (2018) to cover the costs associated with restoration of roads to
the pre-condition before the event.
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Addendum Agenda - Ordinary
Meeting – Monday 31 October 2022
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CL22.579 Request
for Quote - Pavement Rehabilitation - Albion St Sanctuary Point - Cammaray Dr
& Tilbrook Ave St Georges Basin
HPERM Ref: D22/442891
Department: Works
& Services
Approver: Craig
Exton, Acting Director City Services
Reason for Report
To allow Council to consider the
recommendation from the quotation process for Pavement
Rehabilitation - Albion St. Sanctuary Point - Cammaray Dr & Tilbrook Ave St
Georges Basin in accordance with Section 55(3)(i) of the Local Government
Act 1993.
In accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993, some information should remain confidential as it would,
if disclosed, prejudice the commercial position of the person who supplied it.
It is not in the public interest to disclose this information as it may reveal
commercial-in-confidence provisions of a contract, diminish the competitive
commercial value of any information to any person and/or prejudice any
person’s legitimate business, commercial, professional or financial
interests. This information will be considered under a separate confidential
report.
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Recommendation
That Council consider a
separate confidential report in accordance with Section 10A(2)(d)(i) of the
Local Government Act 1993.
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Options
1. Accept the recommendation
Implications: Consider a separated confidential report on the
matter
2. Council make a different resolution
Implications: This would result in the project being
readvertised as an open tender, extending the delivery time by approximately 8 weeks
which is undesirable given the urgency of the works, with low expectations of
achieving a better outcome based on the previously unsuccessful procurement processes for these sites.
Details
Project Description
The works will include the reconstruction of road pavement
at three locations in St Georges Basin and Sanctuary Point. Council
commissioned Coffey Testing Pty Ltd to carry out pavement investigations at the
above three residential access streets. Subsequently, Coffey commissioned D&N
Geotechnical Pty Ltd (D&N) to provide pavement rehabilitation advice based
on the investigation findings. A full pavement reconstruction is proposed with
associated drainage blanket layer and subsoil drains.
Background
Shoalhaven City Council had previously
taken the project to the Vendor Panel for contractors in RFQ 71159E for Albion
St Sanctuary Point - Cammaray Dr & Tilbrook Ave St Georges Basin, on 12
July 2022 for a larger scope of work and received no offers from 53 suppliers.
Council then approached Jirgens Civil Pty Ltd to provide an offer for the same
scope of work which was received and was deemed as being too high. The scope of
work was subsequently reduced after discussions with TfNSW with funding from
the Natural Disaster Restoration Fund.
The reduced scope of work was
readvertised via Tenderlink under RFQ 71567E for Pavement Rehabilitation -
Albion St Sanctuary Point - Cammaray Dr & Tilbrook Ave St Georges Basin,
with notifications going to over 3,000 suppliers resulting in 18 RFQ downloads.
The RFQ closed on 10 October 2022 and the only offer received was from Jirgens
Civil Pty Ltd of South Nowra.
Tendering
Council called for Quotations for Pavement Rehabilitation -
Albion St. Sanctuary Point - Cammaray Dr & Tilbrook Ave St Georges Basin on 29 September 2022 which closed at 10:00am on 10
October 2022 and only one (1) quotation was received at the time of closing.
Tenders were received from the following:
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Tenderer
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Location
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Jirgens Civil Pty Ltd
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South Nowra
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Details relating to the evaluation
of the quotation is contained in the confidential report.
Community Engagement:
Nil
Policy Implications
The proposed contract value
obtained via an RFQ process and exceeds the open tender procurement threshold
of $500,000. Therefore, Council must either readvertise the contract via
an open tender process or seek a Council resolution in accordance with Section
55(3)(i) of the Local Government Act 1993 which states:
(i) A
contract where, because of extenuating circumstances, remoteness of locality or
the unavailability of competitive or reliable tenders, a council decides by
resolution (which states the reasons for the decision) that a satisfactory
result would not be achieved by inviting tenders,
Based on the failure to obtain a
quote from the original panel quotation process, which notified 53 suppliers,
and only receiving a single quotation for the modified scope of work in the
subsequent RFQ process, which involved notification of over 3,000 suppliers,
the Evaluation Team for the RFQ considers that the condition of “unavailability
of competitive or reliable tenders” has been met and does not expect
a satisfactory result will be achieved by inviting tenders.
Financial Implications:
Details relating to the Financial Implications are contained
in the confidential report.
Risk Implications
Details relating to the Risk
Implications are contained in the confidential report.
