Minutes of the Nowra
CBD Revitalisation Strategy Committee
Meeting Date: Wednesday, 14
September 2022
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 4.00pm
The following members were present:
Mr James Caldwell - Chairperson
Clr Serena Copley – left 5.30pm
Clr Matthew Norris
Clr Tonia Gray (Remotely)
Clr Patricia White - Alternate
Ms Jo Gash
Mr Scott Baxter
Mr Brendan Goddard
Mr George Parker – arrived at 4.21pm
Mr Wesley Hindmarch – arrived at 4.41pm (Remotely)
Ms Alison Henry
Ms Catherine Shields
Others present:
Mayor Findley (Remotely)
Mr Simon Holt – Engineering Officer (Remotely)
Ms Sara McMahon – Business Assurance and Risk Manager
Mr Gordon Clark – Strategic Planning Manager
Nil
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Confirmation of the Minutes
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RESOLVED (Clr Copley / Brendan Goddard)
That the
Minutes of the Nowra CBD Revitalisation Strategy Committee held on Tuesday 05
July 2022 be confirmed.
CARRIED
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Alison Henry – CBD22.34 -
Consideration - Place Manager - Tender Evaluation Selection Criteria – Pecuniary
interest declaration – she is one of the Tenderers and may receive
benefit – will leave the room and will not take part in discussion or
vote.
Reports
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CBD22.26 Freedom of Entry Ceremony and Celebration
- 21 October 2022
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HPERM Ref: D22/388351
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Note: Mayor Findley joined remotely
at 4.05pm
Note: Catherine Shields arrived
at 4.06pm
It was
suggested that the Committee contribute to the cost of the event, by matching
the Navy’s contribution of $10,500 or match half of the Council’s
contribution of $20,000.
Mayor Findley
provided a background on the event and advised that she would forward the run
sheet when she has access to it.
It was
suggested that the ‘Monthly Wednesday Night Food Market’ coincide
with this event and be held on the Friday or Saturday Night.
The Committee confirmed that the
funding will come from the Promotions Budget.
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Recommendation (Item to
be determined under delegated authority)
That the
Committee received the report regarding the Freedom of Entry Ceremony and
Celebration for information.
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RESOLVED (Alison Henry / Clr Norris)
That the Nowra
CBD Revitalisation Strategy Committee:
1.
Receive the report regarding the Freedom of Entry Ceremony and
Celebration for information.
2.
Allocate approximately $15,000 (from the Promotions Budget) for other
activities during the event, to be determined by the Committee with the
assistance of the Promotions Committee.
CARRIED
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CBD22.27 Policy Review - Road Closure (Events)
Junction Court Policy and Nowra CBD Banner Policy
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HPERM Ref: D22/301564
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Recommendation
That Council
reaffirm of the following policies without amendment;
Road
Closure (Events) Junction Court Policy (POL16/249) and the
Nowra CBD
Banner Policy (POL19/13)
Noting that
the City Services Directorate will be the Corporate Owners of the Policies
from here on.
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REcommendation (Jo Gash / Clr Copley)
That Council
reaffirm of the following policies without amendment;
1.
Road Closure (Events) Junction Court Policy (POL16/249) and the
2.
Nowra CBD Banner Policy (POL19/13)
Noting that
the City Services Directorate will be the corporate owners of the Policies
from here on.
CARRIED
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CBD22.28 Community Mural Proposal - Laneway
Adjacent to Shoalhaven Regional Gallery (12 Berry St, Nowra)
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HPERM Ref: D22/335556
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Note: George Parker arrived at 4.21pm
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Recommendation (Item to
be determined under delegated authority)
That:
1. The Nowra CBD Revitalisation Strategy
Committee decide whether to provide ‘in-principle’ support to the
proposed community mural event.
2. Subject to the Committee’s
‘in-principle’ support, receive a further report at the
appropriate point to consider the detail (budget request, resourcing,
community engagement etc).
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RESOLVED (Clr Copley / Brendan Goddard)
That the Nowra
CBD Revitalisation Strategy Committee:
1.
Provides ‘in-principle’ support to the proposed community
mural event in the Laneway Adjacent to Shoalhaven Regional Gallery (12 Berry
St, Nowra).
2.
Receives a further report at the appropriate point to consider the
detail (budget request, resourcing, community engagement etc).
CARRIED
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CBD22.29 Standing Report - Budget Update - August
2022
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HPERM Ref: D22/327978
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Mr Paul Keech
– Director City Services addressed the Committee in relation to the
Budget and recommendation.
It was noted that the Budget is
shown as a 3 Year period.
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Recommendation (Item to
be determined under delegated authority)
That the Nowra
CBD Revitalisation Strategy Committee notes the following points for
information:
1. That the 2020/2021 financial year ended with a
carryover of $776,507 and that this financial year will now be removed from
the Budget update reports.
2. That the 2021/2022 financial year ended with a
carryover of $759,507 (primarily due to effort being directed to expenditure
on the unplanned Junction Court Revitalisation grant) and that this financial
year will now be removed from the Budget update reports.
3. That $27,698 has been spent since the last
meeting of the Nowra CBD Revitalisation Strategy Committee budget update.
4. The total year-to-date spend for the 2022/2023
financial year is $27,698 of the available budget of $1,898,594.
5. A summary of expenditure is provided in the
Attachment to this report
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RESOLVED (Jo Gash / Scott Baxter)
That the Nowra
CBD Revitalisation Strategy Committee notes the following points for
information:
1. That the 2020/2021 financial year ended with a
carryover of $776,507 and that this financial year will now be removed from
the Budget update reports.
2. That the 2021/2022 financial year ended with a
carryover of $759,507 (primarily due to effort being directed to expenditure
on the unplanned Junction Court Revitalisation grant) and that this financial
year will now be removed from the Budget update reports.
3. That $27,698 has been spent since the last
meeting of the Nowra CBD Revitalisation Strategy Committee budget update.
4. The total year-to-date spend for the 2022/2023
financial year is $27,698 of the available budget of $1,898,594.
5. A summary of expenditure is provided in the
Attachment to this report
CARRIED
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CBD22.30 Standing Report - Project Update - August
2022
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HPERM Ref: D22/327991
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Recommendation (Item to
be determined under delegated authority)
That the Nowra
CBD Revitalisation Strategy Committee note the update provided on the
nominated projects within the Nowra CBD.
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RESOLVED (Jo Gash / Brendan Goddard)
That the Nowra
CBD Revitalisation Strategy Committee note the update provided on the
nominated projects within the Nowra CBD.
CARRIED
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CBD22.31 Projects for Reporting - DPOP - 2022 /
2023
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HPERM Ref: D22/328012
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Recommendation (Item to
be determined under delegated authority)
That the Nowra
CBD Revitalisation Strategy Committee request that the following projects
from Shoalhaven City Council’s Delivery Plan Operation Plan and Budget
2022/23 be added to the Projects Update Report presented to the Committee at
each meeting.
1. Project 1 (to be completed)
2. Project 2 (to be completed)
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RESOLVED (James Caldwell / George Parker)
That the Nowra
CBD Revitalisation Strategy Committee:
1.
Receive the report on the Projects for Reporting – DPOP –
2022/2023 for information; and
2.
Note that no projects were identified at the meeting of 14 September
2022.
CARRIED
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CBD22.32 Nowra CBD Facade Improvement Program
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HPERM Ref: D22/331711
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Note: Wesley Hindmarch joined the
meeting at 4.41pm
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Recommendation
That Council:
1.
Note the feedback received from Nowra CBD Property owners during the
month of July 2022.
2.
Make no changes to the current Nowra CBD Façade Improvement
Program.
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REcommendation (Brendan Goddard / Catherine Shields)
That Council:
1.
Note the feedback received from Nowra CBD Property owners during the
month of July 2022.
2. Withdraw
the Façade Improvement Financial Assistance Program Guidelines in its
current form
3. Staff
meet with the Committee members and conduct a ‘walk around’ to
identify areas/properties in the CBD that may benefit from façade
improvements;
4. Write
to CBD operators to advise the Façade Improvement Financial Assistance
Program Guidelines has been withdrawn and instead the committee will seek to
identify properties for façade improvements that would assist with the
revitalisation of the CBD.
5. Following
the ‘walk around’ (in Part 3 above) staff report back to the Committee
with a way forward for a new Façade improvement Program and consider
approaching properties
CARRIED
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CBD22.33 Committee Actions Report for Ongoing /
Completed Items
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HPERM Ref: D22/352219
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Recommendation (Item to
be determined under delegated authority)
That the:
1. Outstanding/Ongoing Action Report be received
for information.
2. Following completed
items in the Action List attached to the report be removed from the listing:
a. CBD22.22 - Standing Report - Project Update -
June 2022 - Feedback - Feasibility Investigation - Smart Poles
b. CBD22.21 - Standing Report - Budget Report -
June 2022
c. CBD22.16 - Presentation - Overview of the
Program - Facade Improvement - Approve North Street - advertise - survey -
Report Required - Seek feedback
d. CBD22.12 - Standing Report - Budget Update - April
2022 - $300,000 Additional Operational Works
e. CBD22.6 - Nowra CBD Revitalisation Strategy
Project - Management Services - Contract of Engagement adoption
f. CBD22.24 - Nowra CBD Maintenance Strategy
- Daily / Weekly activities - Expenditure authorised - Bi-monthly walk
arounds
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RESOLVED (Jo Gash / Clr Copley)
That the:
1. Outstanding/Ongoing Action Report be received
for information.
2. Following completed
items in the Action List attached to the report be removed from the listing:
a. CBD22.22 - Standing Report - Project Update -
June 2022 - Feedback - Feasibility Investigation - Smart Poles
b. CBD22.21 - Standing Report - Budget Report -
June 2022
c. CBD22.16 - Presentation - Overview of the
Program - Facade Improvement - Approve North Street - advertise - survey -
Report Required - Seek feedback
d. CBD22.12 - Standing Report - Budget Update -
April 2022 - $300,000 Additional Operational Works
e. CBD22.6 - Nowra CBD Revitalisation Strategy
Project - Management Services - Contract of Engagement adoption
f. CBD22.24 - Nowra CBD Maintenance Strategy
- Daily / Weekly activities - Expenditure authorised - Bi-monthly walk
arounds
CARRIED
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CBD22.35 Little Laneway - Arts Centre - Proposed
Collaboration Event - March 2023
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HPERM Ref: D22/377619
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Recommendation (Item to
be determined under delegated authority)
That Nowra
CBD Revitalisation Strategy Committee and the Place Manager work with Alec McNeilly
and Jerrinja Local Lands Council to fund an exhibition and event for the
little laneway to coincide with the Regional Arts Centre Exhibit.
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RESOLVED (Scott Baxter / Alison Henry)
That Nowra CBD
Revitalisation Strategy Committee:
1.
Give in principal support for the use of the laneway during the
exhibition;
2.
Invite Jerrinja Local Aboriginal Land Council to put forward a funding
proposal for Little Laneway, Arts Centre - Event - March 2023;
3.
Once the proposal is received, conduct an e-meeting to either support
the proposal (potentially funded by the promotions budget).
CARRIED
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CBD22.34 Consideration - Place Manager - Tender
Evaluation Selection Criteria
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HPERM Ref: D22/377310
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Alison Henry
– pecuniary interest declaration – she is one of the Tenderers
and may receive benefit – left the room and did not take part in
discussion or vote.
Note: Clr
Copley left the meeting at 5.30pm
Mr Paul Keech
– Director City Services and Mr Micaiah Tipton – Manager Design
Services addressed the Meeting and provided a background on the progress of
the EOI for the Place Manager Position.
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Recommendation (Item to
be determined under delegated authority)
1. That the Principal's Representative –
Manager of Technical Services appoint contractor Henry, Alison Peta (ABN
11663756713) as the Project Manager (Place Manager)
2. That Council Note that the Nowra CBD
Revitalisation Strategy Committee has recommended that the Principal's
Representative – Manager of Technical Services appoint contractor Henry,
Alison Peta (ABN 11663756713) as the Project Manager (Place Manager)
3. That upon acceptance of the Letter of Offer
from contractor Henry, Alison Peta (ABN 11663756713) for the Project
Manager (Place Manager), Alison Henry’s resignation form the Nowra CBD
Revitalisation Strategy Committee be accepted and the Director City Services
commence the process to replace the following vacant committee positions
a. Nowra CBD Revitalisation Strategy Committee member
(Retail/Business operator - non-CBD Property owner) and
b. Nowra CBD Revitalisation Strategy Committee - Executive
Committee member
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RESOLVED (Clr White / Brendan Goddard)
That Council note:
1. That the Principal's Representative –
Manager of Technical Services (in accordance with the CEOs delegation) appoint
contractor Henry, Alison Peta (ABN 11663756713) as the Project Manager
(Place Manager)
2. The Nowra CBD Revitalisation Strategy
Committee has recommended that the Principal's Representative – Manager
of Technical Services appoint contractor Henry, Alison Peta (ABN
11663756713) as the Project Manager (Place Manager)
3. That upon acceptance of the Letter of Offer
from contractor Henry, Alison Peta (ABN 11663756713) for the Project
Manager (Place Manager), Alison Henry’s resignation from the Nowra CBD
Revitalisation Strategy Committee be accepted and the Director City Services
commence the process to replace the following vacant committee position
a. Nowra CBD Revitalisation Strategy Committee member
(Retail/Business operator - non-CBD Property owner)
For: James
Caldwell, Clr Norris, Clr Gray, Clr White, Jo Gash, Scott Baxter, Brendan
Goddard, George Parker, Wesley Hindmarch and Catherine Shields
Against: Nil
CARRIED
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CBD22.35 Little Laneway - Arts Centre - Proposed Collaboration
Event - March 2023
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HPERM Ref: D22/377619
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Item dealt with earlier in the meeting.
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There being no further business, the meeting concluded, the
time being 5.55pm.
Mr James
Caldwell
CHAIRPERSON