Minutes of the Shoalhaven
City Mayor’s Relief Fund
Meeting Date: Tuesday, 16 August
2022
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 5.08pm
The following members were present:
Mayor Amanda Findley - Chairperson
Clr John Kotlash - Remotely
Clr Matthew Norris
Clr Paul Ell - Remotely
Clr Evan Christen
Clr Patricia White
Clr John Wells
Clr Greg Watson - Remotely
Clr Mark Kitchener
Clr Tonia Gray
Mr Peter Dover - SALT
Mr Stephen Dunshea - Chief Executive Officer
Mr Kevin Voegt - Director City Performance
Others present:
Mr Michael Paine – Community Connections
Ms Debra Webb – Reporting and Controls Manager
Ms Sara McMahon – Business Assurance & Risk Manager
Mr Johnathon Hill – Rural Fire Service
The Mayor opened the meeting and gave an acknowledgement
to Country.
No apologies were received from members.
Note: Robert Horner – Executive Manager and Jane Lewis
– Director City Lifestyles are apologies for this meeting.
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Confirmation of the Minutes
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RESOLVED (Clr White / Clr Watson)
That the Minutes of the Shoalhaven City Mayor’s
Relief Fund held on Monday 20 September 2021 be confirmed.
CARRIED
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Nil
Reports
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MR22.1 Mayors Relief Fund
Financial Statements to 30 June 2022
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HPERM Ref: D22/279125
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The Mayor addressed the meeting
and advised that it is noted in the report that there are leftover funds (equity)
in the Mayors Relief Fund (MRF) budget. The Mayor also noted that she is
aware of a few people who were impacted by the Currowan fire who have only
recently received their recommendations from their insurance companies, so
there may be reason for them to call on the fund for some assistance going
forward.
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Recommendation (Item to
be determined under delegated authority)
That the Financial Statements to 30
June 2022 for the Mayor’s Relief Fund be received for information.
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RESOLVED (Clr Norris / Clr Wells)
That the Financial Statements to 30
June 2022 for the Mayor’s Relief Fund be received for information.
CARRIED
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MR22.2 Mayors Relief Fund
Policy
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HPERM Ref: D22/279735
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Ms Sara McMahon – Business
Assurance and Risk Manager addressed the meeting and highlighted the
amendments that have been made in the Policy, noting the following:
·
3.2
o
Provision for Salt Care Shoalhaven Membership
o
Removal of Shoalhaven Minister’s Fraternal
·
3.8 – Provision for EFT payments as well as cheque
·
3.11 – Provision for the approval of payment of up to
$500 by way of gift card for more urgent assistance.
The Mayor suggested that the MRF
be able to co-opt membership as needed if there were a specific group
relating to a particular disaster, for example Treading Lightly.
Ms McMahon raised the question
regarding voting rights for the Co-opted members.
Clr Watson raised a question
whether the rules (policy) need to be registered with the Chief Secretaries
Department given this is a charitable trust?
Ms McMahon responded and advised
that she would take that on notice and seek advice.
Mr Stephen Dunshea suggested that
additional (non-voting) membership be co-opted by invitation of the
Chairperson on an as required basis for advice only.
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Recommendation (Item to
be determined under delegated authority)
That Council:
1. Adopt the Mayors Relief Fund Rules (Policy)
with the highlighted amendments as attached to the report.
2. Acknowledge that the Shoalhaven
Minister’s Fraternal is no longer operational and appoint a
representative from SALT as a member of the Shoalhaven City Mayors Relief
Fund.
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RECOMMENDATION (Clr White / Clr Norris)
That Council:
1.
Adopt the Mayors Relief Fund Rules (Policy) with the highlighted
amendments as attached to the report.
2.
Acknowledge that the Shoalhaven Minister’s Fraternal is no
longer operational and appoint a representative from SALT as a member of the
Shoalhaven City Mayors Relief Fund.
3.
Include the provision for co-opting (non-voting) members by invitation
of the Chairperson for advice only.
CARRIED
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GENERAL BUSINESS
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MR22.3 Additional
Item - Appeal - Support Homelessness in the Shoalhaven
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Clr Wells raised whether some kind of support for rough
sleepers could be provided.
Peter Dover - SALT advised that there is a significant
number of people and families on their waiting list.
The Mayor suggested running an appeal for rough sleepers.
Mr Michael Paine suggested that this be raised at the next
Homelessness Taskforce Shoalhaven (HTS) meeting of 1 September 2022 to seek
their feedback and thoughts on how this appeal may roll out.
The Mayor responded and requested that Mr Paine submit a
report to the Business Paper for the next HTS meeting.
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RESOLVED (Clr White / Clr Christen)
That:
1.
Council conduct an appeal to support services for the homeless in the
Shoalhaven including:
a.
Establish an online platform for receiving funds
b.
A communications plan
c.
Formulating a process for distribution of funds
2.
The appeal (in part 1) be raised at the next Homelessness Taskforce
Shoalhaven meeting scheduled for 1 September to seek their feedback &
thoughts on how this appeal may roll out.
3.
A further report to the Mayors Relief Fund be received outlining how
the funds will be expended.
CARRIED
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There being no further business, the meeting concluded, the
time being 5.39pm.
Mayor
Amanda Findley
CHAIRPERSON