Minutes of Strategy and Assets Committee

Minutes of the Strategy and Assets Committee

Meeting Date: Tuesday, 18 April 2017

Location: Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time: 5:00pm

The following members were present:

Clr Andrew Guile - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Kaye Gartner

Clr Amanda Findley

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

Apologies / Leave of Absence

An apology was received from Clr Alldrick.

Confirmation of the Minutes

RESOLVED (Clr Findley / Clr White) MIN17.292

That the Minutes of the Strategy and Assets Committee held on Tuesday 21 March 2017 be confirmed.

CARRIED

Declarations of Interest

Clr Kitchener – “SA17.98” – less than significant non pecuniary interest declaration – will remain the room and will take part in discussion or vote – “some members of the management committee are known to him for many years and he taught some children, he is not on the management committee”.

Deputations and Presentations

Presentations

SA17.95 – Risk and Audit Committee Annual Report 2015 -2016

Mr Phillip Ross (Chairperson of the Risk and Audit Committee) – made a presentation to the Committee in relation to the Risk and Audit Committee, its role, activities during 2016 and matters arising from the self audit.

Deputations

SA17.98 – Milton Showground – Second Croquet Court Options – Follow Up Report

Mr Jim Mison from the Milton Showground Management Committee addressed the committee to speak against the staff recommendation.

Procedural Motion - Bring Item Forward

RESOLVED (Clr Guile / Clr Pakes) MIN17.293

That the following matters be brought forward for consideration:

SA17.95 – Risk and Audit Committee Annual Report 2015-2016
SA17.98 – Milton Showground – Second Croquet Court Options – Follow Up Report

CARRIED

SA17.95 Risk and Audit Committee Annual Report 2015 - 2016

HPERM Ref: D17/102147

Recommendation (Item to be determined under delegated authority)

That Council receive and note the Risk and Audit Committee annual report 2015 – 2016.

RESOLVED (Clr Findley / Clr Wells) MIN17.294

That Council receive and note the Risk and Audit Committee annual report 2015 – 2016.

CARRIED

SA17.98 Milton Showground - Second Croquet Court Options - Follow Up Report	HPERM Ref: D17/67958
Clr Kitchener – less than significant non pecuniary interest declaration –remained in the room and will take part in discussion and vote – “some members of the management committee are known to him for many years and he taught some children, he is not on the management committee”.
Recommendation That: 1. Council endorse construction of a second croquet court at Milton Showground which is consistent with Council’s adopted Milton Showground Plan of Management. 2. Council continue to work with the Milton Showground Management Committee and Milton Show Society to minimise the impact of a second croquet court at Milton Showground and to increase use of all areas of the Showground. 3. Council continue to work with land owners adjacent to Milton Showground to formalise offsite parking options via a licence agreement to increase capacity for future large events at the Showground. 4. Council adopt the Croquet User Agreement (as outlined in the report to Council’s Strategy & Assets Committee meeting on 11 October 2016) and inform both Milton Ulladulla Croquet Club & Milton Showground Management Committee that they are to abide by this agreement. 5. Council advise both the Milton Ulladulla Croquet Club & Milton Showground Management Committee of the above Council resolution.
Recommendation (Clr White / Clr Findley) That Council: 1. Decline the opportunity to construct a second croquet court at Milton Showground. 2. Actively work with Milton Croquet Club to relocate the croquet facilities to suitable premises within 18 months. The new location is to contain sufficient land for two courts, a club house and the option for further extension in future years. 3. Establish a working group of available Councillors, Executive of Milton Croquet Club and Council staff to facilitate the relocation. 4. Allocate funding for project planning in 2017/2018; and in 2018/2019 for construction of one Croquet Court; the relocation of a club house; and landscaping in the new location 5. Continue to work with the Showground Management Committee and owners adjacent to Milton Showground to formalise offsite parking options via a licence agreement to increase capacity for future large events at the Showground. 6. Review the Milton Showground Management Plan within 12 months, in consultation with the Showground Management Committee. 7. Advise both the Milton Ulladulla Croquet Club & Milton Showground Management Committee of the above Council resolution. For: Clr Guile, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg Against: Nil CARRIED

Notices of Motion / Questions on Notice

SA17.90 Notice of Motion - Council Meetings - Order of Business	HPERM Ref: D17/107475
Recommendation (Item to be determined under delegated authority) That 1. Council changes the Order of Business for future meetings and places Notices of Motions at the end of the business paper; 2. The Ordinary council meetings commence at 4pm; 3. A further review take place after six months.
Motion (Clr Gash / Clr Wells) That: 1. Council changes the Order of Business for future meetings and places Notices of Motions at the end of the business paper; 2. The Ordinary council meetings commence at 4pm; 3. A further review take place after six months. For: Clr Gash and Clr Wells Against: Clr Guile, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg lost
RESOLVED (Clr Pakes / Clr Guile) MIN17.295 That in relation to Council Meetings – Order of Business: 1. The status quo remain and a review take place at the September Call Meeting 2. The General Manager call a workshop prior to the September Call Meeting to discuss and present options for changing the order of business for Council meetings. For: Clr Guile, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg Against: Nil CARRIED
Note: In preparing the Briefing notes for the Workshop, options from other Council areas be included.

SA17.91 Notice of Motion - Callala Beach Community Centre - Vegetation Issues	HPERM Ref: D17/114249
Recommendation (Item to be determined under delegated authority) That Council authorise the Callala Beach Community Hall Facilities Committee to undertake selective pruning of vegetation located: 1. Adjacent to the Eastern windows of the Callala Beach Hall which is obscuring the view of Jervis Bay 2. The area immediately behind the Tennis Courts to clear a pathway around the tennis courts
RESOLVED (Clr White / Clr Pakes) MIN17.296 That Council authorise the Callala Beach Community Hall Facilities Committee to undertake selective pruning of vegetation located: 1. Adjacent to the Eastern windows of the Callala Beach Hall which is obscuring the view of Jervis Bay 2. The area immediately behind the Tennis Courts to clear a pathway around the tennis courts. For: Clr Guile, Clr Gash, Clr White, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot Against: Clr Wells, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley and Russ Pigg CARRIED
Note: In actioning the Resolution, staff note the last paragraph of the background in the report.

SA17.92 Notice of Motion - Shaolin Temple Foundation

HPERM Ref: D17/114693

Recommendation (Item to be determined under delegated authority)

That Council write to the Shaolin Temple Foundation to make enquiries as to when they intend to start work on the project.

RESOLVED (Clr Watson / Clr Pakes) MIN17.297

That Council write to the Shaolin Temple Foundation to make enquiries as to when they intend to start work on the project.

CARRIED

Procedural Motion - Bring Item Forward

RESOLVED (Clr Guile / Clr Pakes) MIN17.298

That the matter of item SA17.101 – Future operations and management of Nowra Showground be brought forward for consideration.

CARRIED

SA17.101 Future operations and management of Nowra Showground

HPERM Ref: D17/97283

Recommendation

That Council:

1. Continue to retain existing arrangements at Nowra Showground which involves daily Ranger site visits.

2. Consider a preferred “caretaker model” (if any) from the options within the report and request further details or analysis.

3. Consider whether additional funding is needed in the 2017/18 budget to increase Ranger site visits and security night patrols to the Nowra Showground to ensure adequate surveillance and enforcement of compliance requirements.

4. Receive a further report at its May 2017 Strategy and Assets Committee Meeting regarding feedback from the Nowra Showground Ideas Day held with the community to address Council Minute MIN16.886.

Recommendation (Clr White / Clr Guile)

That Council:

1. Continue to retain existing arrangements at Nowra Showground which involves daily Ranger site visits until a formal Section 355 Management Committee over the Nowra Showground precinct is established including Nowra show society and other community representatives.

2. Advertise for members of the Section 355 Management Committee

3. Reconsider the caretaker model following a report in May with the community feedback

4. Increase the 2017/18 budget for the Ranger site visits and security night patrols to the Nowra Showground to ensure adequate surveillance and enforcement of compliance requirements.

5. Receive a further report at its May 2017 Strategy and Assets Committee Meeting regarding feedback from the Nowra Showground Ideas Day held with the community to address Council Minute MIN16.886.

For: Clr Guile, Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against: Nil

CARRIED

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Pakes / Clr White)

That the meeting be adjourned for 10 minutes.

CARRIED

The meeting adjourned the time being 7.34pm

The meeting reconvened the time being 7.44pm

The following members were present:

Clr Andrew Guile - Chairperson

Clr Joanna Gash

Clr John Wells

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Kaye Gartner

Clr Amanda Findley

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

Reports

SA17.93 Delegations to the General Manager

HPERM Ref: D17/112674

Recommendation

That Council

1. Delegate authority to the Strategy & Assets Committee to determine and accept all tenders with a value of $1M or more, except those tenders required by law to be determined by full Council;

2. Delegate authority to the General Manager to determine and accept any tenders with a value less than $1M except those tenders required by law to be determined by full Council; and

3. Delegate authority to the General Manager to determine and accept any tenders initiated by the Illawarra (Pilot) Joint Organisation (IPJO) on behalf of all or a majority of member councils.

Recommendation (Clr Findley / Clr Wells)

That Council:

1. Delegate authority to the Strategy & Assets Committee to determine and accept all tenders with a value of $1M or more, except those tenders required by law to be determined by full Council;

2. Delegate authority to the General Manager to determine and accept any tenders with a value less than $1M except those tenders required by law to be determined by full Council; and

3. Delegate authority to the General Manager to determine and accept any tenders initiated by the Illawarra (Pilot) Joint Organisation (IPJO) on behalf of all or a majority of member councils.

CARRIED

SA17.94 Response from Risk & Audit Committee on matters raised by Mark Crowther

HPERM Ref: D17/112239

Recommendation (Item to be determined under delegated authority)

That Council:

1. Receive the report for information noting that the Audit Office of NSW has identified the Issue of Risk of “Fair Valuation of Infrastructure, property, plant & equipment (IPPE)” as a Key Issue in the Audit Plan for 2016/17 as follows:

Issue or Risk

Exposure

Audit Response

Fair Valuation of Infrastructure, property, plant and equipment (IPPE)

Council’s IPPE asset base, which includes water and sewer assets, is significant. All IPPE assets are held at fair value.

Council needs to be satisfied the carrying value of all IPPE assets materially reflects fair values.

Council plans to comprehensively revalue its water and sewer assets in 2016-17.

Asset values are based on complex methodologies, judgements and estimates increasing the risk of misstatement.

Similarly, IPPE depreciation expense is significant with its calculation based on estimates of replacement values and useful lives of IPPE asset components.

We will assess:

· effectiveness and reliability of management’s process for determining and agreeing fair value of assets

· reasonableness of methodology used

· reasonableness of useful lives and depreciation

· qualifications and experience of any experts used

· whether there are any indicators of impairment

· adequacy of disclosure in the financial statements.

2. Note the resolution of the Risk & Audit Committee.

RESOLVED (Clr White / Clr Gash) MIN17.299

That Council:

Issue or Risk

Exposure

Audit Response

Fair Valuation of Infrastructure, property, plant and equipment (IPPE)

Council’s IPPE asset base, which includes water and sewer assets, is significant. All IPPE assets are held at fair value.

Council needs to be satisfied the carrying value of all IPPE assets materially reflects fair values.

Council plans to comprehensively revalue its water and sewer assets in 2016-17.

Asset values are based on complex methodologies, judgements and estimates increasing the risk of misstatement.

Similarly, IPPE depreciation expense is significant with its calculation based on estimates of replacement values and useful lives of IPPE asset components.

We will assess:

· effectiveness and reliability of management’s process for determining and agreeing fair value of assets

· reasonableness of methodology used

· reasonableness of useful lives and depreciation

· qualifications and experience of any experts used

· whether there are any indicators of impairment

· adequacy of disclosure in the financial statements.

2. Note the resolution of the Risk & Audit Committee.

CARRIED

SA17.95 Risk and Audit Committee Annual Report 2015 - 2016

HPERM Ref: D17/102147

Item dealt with earlier in the meeting see MIN17.294.

SA17.96 Risk and Audit Committee Charter Amendments and Appointment of Risk and Audit Committee Chair

HPERM Ref: D17/102563

Recommendation (Item to be determined under delegated authority)

That Council:

1. Endorse the proposed amendments to the Risk and Audit Committee Charter.

2. Endorse the appointment of Dr Philp Ross as the Risk and Audit Committee Chair.

RESOLVED (Clr Findley / Clr Wells) MIN17.300

That Council:

1. Endorse the proposed amendments to the Risk and Audit Committee Charter.

2. Endorse the appointment of Dr Philp Ross as the Risk and Audit Committee Chair.

3. Council write to Mr Messner and thank him for his time as the Chairperson.

CARRIED

SA17.97 Council Policy Revision - BMX Circuits, Skate Parks, Temporary Storage (shipping) Containers on Public Land and Community Gardens

HPERM Ref: D17/57934

Recommendation (Item to be determined under delegated authority)

That Council adopt the revision of the following policies with minor changes as detailed in this report:

· BMX Circuits

· Skate parks

· Temporary Storage (shipping) Container Public Land

· Community Gardens

RESOLVED (Clr Wells / Clr White) MIN17.301

That Council adopt the revision of the following policies with minor changes as detailed in this report:

· BMX Circuits

· Skate parks

· Temporary Storage (shipping) Container Public Land

· Community Gardens

CARRIED

SA17.98 Milton Showground - Second Croquet Court Options - Follow Up Report

HPERM Ref: D17/67958

Item dealt with earlier in the meeting.

SA17.99 Shoalhaven Equestrian Centre of Excellence - Project Status Update

HPERM Ref: D17/67960

Recommended (Item to be determined under delegated authority)

That Council

1. Accept the status report for stage 1 of the Shoalhaven Equestrian Centre of Excellence.

2. Lodge a DA application for the remaining area of Shoalhaven Equestrian Centre of Excellence Master Plan.

3. Work with the Berry Riding Club to negotiate a future licence area that aligns with relevant Development Application approvals.

4. Note that the budget reallocations as detailed in the report will form part of the March Quarterly Budget Report submitted in May.

RESOLVED (Clr Proudfoot / Clr Wells) MIN17.302

That Council:

1. Accept the status report for stage 1 of the Shoalhaven Equestrian Centre of Excellence.

2. Lodge a DA application for the remaining area of Shoalhaven Equestrian Centre of Excellence Master Plan.

3. Work with the Berry Riding Club to negotiate a future licence area that aligns with relevant Development Application approvals.

4. Note that the budget reallocations as detailed in the report will form part of the March Quarterly Budget Report submitted in May.

CARRIED

SA17.100 Community Infrastructure Guidelines

HPERM Ref: D17/95343

Recommendation (Item to be determined under delegated authority)

That Council notes the Community Infrastructure Guidelines report for information.

RESOLVED (Clr White / Clr Findley) MIN17.303

That:

1. Council notes the Community Infrastructure Guidelines report for information.

2. A Councillor Briefing be scheduled on the Community Infrastructure Guidelines.

CARRIED

SA17.101 Future Operations and Management of Nowra Showground

HPERM Ref: D17/97283

Item dealt with earlier in the meeting.

SA17.102 Community War Memorials Grant Funding - Nowra Showground Memorial Gates

HPERM Ref: D17/97733

Recommendation

That

1. Council accept the NSW Community War Memorial Fund grant and vote the funds of $5,000 to engage a stonemason to fund repairs and to colour match and repoint in tuck-pointing on the Nowra Showground Memorial Gates.

2. Write to the NSW Community War Memorial Fund accepting and thanking them for the grant offer.

Recommendation (Clr Proudfoot / Clr Guile)

That:

2. Write to the NSW Community War Memorial Fund accepting and thanking them for the grant offer.

CARRIED

SA17.103 Request for annual donation - Missionaries of Charity Soup Kitchen - Nowra School of Arts Annex

HPERM Ref: D17/101457

Recommendation

That Council provide an annual donation allocation to cover related hire fees (as per Council’s Fees & Charges) for the Lay Missionaries of Charity Soup Kitchen to operate weekly in the Nowra School of Arts Annex.

Recommendation (Clr Gartner / Clr Cheyne)

CARRIED

SA17.104 Request for annual donation - Helping the Homeless Soup Kitchen - Nowra Showground Pavilion

HPERM Ref: D17/101517

Recommendation

That Council provide an annual donation allocation to cover related hire fees (as per Council’s Fees & Charges) for the Helping the Homeless Soup Kitchen to operate weekly in the Nowra Showground Pavilion.

Recommendation (Clr Wells / Clr Gartner)

CARRIED

SA17.105 Shoalhaven Disability Inclusion Action Plan	HPERM Ref: D17/99881
Clr Watson – significant non pecuniary interest declaration – he has a 90% mobility impairment - will remain in the room and will take part in discussion and vote.
Recommendation (Item to be determined under delegated authority) That Council: 1. Endorse public exhibition of the draft Shoalhaven Disability Inclusion Action Plan for a period of 28 days. 2. Advise stakeholders involved in the preparation of the draft Disability Inclusion Action Plan of its Public Exhibition 3. Receive a further report after the public exhibition of the draft Shoalhaven Disability Inclusion Action Plan
RESOLVED (Clr Cheyne / Clr Gartner) MIN17.304 That Council: 1. Endorse public exhibition of the draft Shoalhaven Disability Inclusion Action Plan for a period of 28 days. 2. Advise stakeholders involved in the preparation of the draft Disability Inclusion Action Plan of its Public Exhibition 3. Receive a further report after the public exhibition of the draft Shoalhaven Disability Inclusion Action Plan. CARRIED

SA17.106 Council Policy Revision - Road Naming Policy and Property Addressing Policy

HPERM Ref: D17/86701

Recommendation (Item to be determined under delegated authority)

That Council adopt the revision of the following policies with minor changes as detailed in this report:

1. Road Naming

2. Property Addressing

RESOLVED (Clr Cheyne / Clr Gartner) MIN17.305

That:

1. Council adopt the revision of the following policies with minor changes as detailed in this report:

a. Road Naming

b. Property Addressing

2. The Aboriginal Community through the Aboriginal Advisory Committee be consulted on appropriate indigenous names for roads.

CARRIED

SA17.107 Local Government Conference - 2017 National General Assembly of Local Government - Proposed Motions

HPERM Ref: D17/108863

Recommendation (Item to be determined under delegated authority)

That Council endorse the six (6) motions as detailed in this report for submission to the Australian Local Government Association – 2017 National Assembly.

RESOLVED (Clr Wells / Clr Findley) MIN17.306

That Council endorse the six (6) motions as detailed in this report for submission to the Australian Local Government Association – 2017 National Assembly.

CARRIED

SA17.108 Public Transport in the Shoalhaven

HPERM Ref: D16/324854

Recommendation (Item to be determined under delegated authority)

That

1. The Shoalhaven Integrated Transport Strategy be initially reviewed by the Shoalhaven Transport Working Group to recommend the scope and resources necessary for the formal review process

2. The Strategy retain its public transport focus and be re-named the Shoalhaven Public Transport Strategy.

3. That Council consider a budget allocation of $15,000 in 2017/18 to undertake a review of the Strategy.

RESOLVED (Clr Gash / Clr Guile) MIN17.307

That:

1. Shoalhaven Integrated Transport Strategy be initially reviewed by the Shoalhaven Transport Working Group to recommend the scope and resources necessary for the formal review process

2. The Strategy retain its public transport focus and be re-named the Shoalhaven Public Transport Strategy.

3. Council consider a budget allocation of $15,000 in 2017/18 to undertake a review of the Strategy.

4. Council consult with the Chamber of Commerce and the Shoalhaven Professional Business Association (SPBA) on the review of the Strategy.

CARRIED

SA17.109 Path Construction and Funding Strategy

HPERM Ref: D17/47911

Recommendation (Item to be determined under delegated authority)

That the path construction projects identified from 2017/18 until 2020/21 in this report be included in Council’s draft Four Year Delivery Program and annual Operational Plan

RESOLVED (Clr Wells / Clr White) MIN17.308

That

1. The path construction projects identified from 2017/18 until 2020/21 in this report be included in Council’s draft Four Year Delivery Program and annual Operational Plan.

2. Extension of the pathway along Walmer Avenue via Loralyn Avenue to Island Point Road be prioritised and seek Grant funding from RMS in 2020/2021 and 2021/2022

CARRIED

SA17.110 Recycling and Waste Facilities Review	HPERM Ref: D17/85988
Recommendation (Item to be determined under delegated authority) That Council make changes to the operation of the Recycling and Waste Facilities as follows: 1. Berry and Callala - change the operating days to three days per week, Friday, Saturday and Sunday and open the buyback facilities on Saturday and Sunday mornings; 2. Sussex Inlet - change the operating hours to 9am to 3pm, Friday, Saturday, Sunday and Monday and open the buyback facilities on Saturday and Sunday mornings; 3. Kangaroo Valley - change the operating days to three days per week, Saturday, Sunday and Monday and open the buyback facility on a Sunday morning; 4. Kioloa - change the operating days to three days per week, Friday, Saturday and Sunday; 5. Lake Conjola - change the operation to 2 mornings per weekend from 8am to 12pm; 6. Bendalong - change the operation to 2 afternoons per weekend from 1pm to 5pm; 7. Continue operating all facilities for 7 days per week from Christmas to the end of the January school holidays with the exception of Bendalong, Lake Conjola, Kioloa and Kangaroo Valley; 8. Operate Lake Conjola, Bendalong, Kioloa and Kangaroo Valley for 5 days per week during the Christmas school holidays, on Friday, Saturday, Sunday, Monday and Wednesday; 9. Public holidays - close all ten recycling and waste facilities on all public holidays; 10. Close and remove the bottle bank at Currarong, Berry, Culburra and Nowra 11. The changes become effective as of 1 July 2017.
Motion (Clr Pakes / Clr Guile) That Council retain all current operations for Recycling and Waste Facilities. For: Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot Against: Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley and Russ Pigg lost
RESOLVED (Clr Findley / Clr Gash) MIN17.309 That: 1. Council make changes to the operation of the Recycling and Waste Facilities as follows: a. Berry retain current operations – operating four days per week, Friday Saturday, Sunday and Monday and open the buyback facilities on Saturday and Sunday mornings. b. Callala – retain current operations - operating four days per week, Friday, Saturday and Sunday and Monday and open the buyback facilities on Saturday and Sunday mornings; c. Sussex Inlet - change the operating hours to 9am to 3pm, Friday, Saturday, Sunday and Monday and open the buyback facilities on Saturday and Sunday mornings; d. Kangaroo Valley - change the operating days to three days per week, Saturday, Sunday and Monday and open the buyback facility on a Sunday morning; e. Kioloa - change the operating days to three days per week, Friday, Saturday and Sunday; f. Lake Conjola - change the operation to 2 mornings per weekend from 8am to 12pm; g. Bendalong - change the operation to 2 afternoons per weekend from 1pm to 5pm; h. Continue operating all facilities for 7 days per week from Christmas to the end of the January school holidays with the exception of Bendalong, Lake Conjola, Kioloa and Kangaroo Valley; i. Operate Lake Conjola, Bendalong, Kioloa and Kangaroo Valley for 5 days per week during the Christmas school holidays, on Friday, Saturday, Sunday, Monday and Wednesday; j. Public holidays - close all ten recycling and waste facilities on all public holidays, except Easter Monday; 2. Close and remove the bottle bank at Currarong, Berry, Culburra and Nowra 3. The changes become effective as of 1 July 2017. 4. Further reports be provided to Council on a 6 monthly basis on the operation of the Recycling and Waste Facilities. For: Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley and Russ Pigg Against: Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot CARRIED
Note: A Rescission Motion has been received on this item.

SA17.111 Professional Property Officers Conference

HPERM Ref: D17/88410

Recommendation (Item to be determined under delegated authority)

Council receive the report for information

RESOLVED (Clr Proudfoot / Clr White) MIN17.310

That:

1. Council receive the report for information

2. Council staff be congratulated on their efforts in securing and organising the conference.

CARRIED

SA17.112 Policy review and adoption - Management of Mobile Food Vending Vehicles on Council Owned or Managed Land

HPERM Ref: D17/97403

Recommendation (Item to be determined under delegated authority)

That Council adopt the Management of Mobile Food Vending Vehicles on Council Owned or Managed Land Local Approvals Policy, with minor amendments as outlined in the report.

RESOLVED (Clr Gartner / Clr Cheyne) MIN17.311

That Council adopt the Management of Mobile Food Vending Vehicles on Council Owned or Managed Land Local Approvals Policy, with minor amendments as outlined in the report.

For: Clr Gash, Clr Wells, Clr White, Clr Levett, Clr Cheyne, Clr Gartner, Clr Findley, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against: Clr Guile

CARRIED

SA17.113 Acquisition of Easement for Sewerage Purposes - 35 Brighton Parade, Culburra Beach

HPERM Ref: D17/90672

Recommendation

That

1. Council resolve to acquire the Easement for Sewerage Purposes 3m wide over Lot 1454 DP12278 at Culburra Beach, as shown on copy of DP645066 marked Attachment ‘1’.

2. Council pay compensation of $8,250 and reasonable legal and valuation costs associated with the acquisition, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991, from Council’s Sewer Fund.

3. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

Recommendation (Clr Wells / Clr Proudfoot)

That

1. Council resolve to acquire the Easement for Sewerage Purposes 3m wide over Lot 1454 DP12278 at Culburra Beach, as shown on copy of DP645066 marked Attachment ‘1’.

3. The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

CARRIED

SA17.114 Review of Shoalhaven Water Group Policies

HPERM Ref: D17/101606

Recommendation (Item to be determined under delegated authority)

That Council:

1. Change from a Local Approval Policy to a Public Policy and reaffirm with minor changes the following policy

a. POL16/55 – Liquid Trade Waste Discharge to the Sewerage System

2. Reaffirm the following policies with minor changes:

a. POL16/85 – Drinking Water Policy

b. POL16/88 – Reclaimed Water Policy

RESOLVED (Clr Wells / Clr White) MIN17.312

That Council:

1. Change from a Local Approval Policy to a Public Policy and reaffirm with minor changes the following policy

a. POL16/55 – Liquid Trade Waste Discharge to the Sewerage System

2. Reaffirm the following policies with minor changes:

a. POL16/85 – Drinking Water Policy

b. POL16/88 – Reclaimed Water Policy

CARRIED

SA17.115 Community Energy Congress - Conference Report

HPERM Ref: D17/96037

Recommendation (Item to be determined under delegated authority)

That the Committee receive and note the report from Clr John Wells and Clr Patricia White on the Community Energy Congress for information.

RESOLVED (Clr Gash / Clr Proudfoot) MIN17.313

That the Committee receive and note the report from Clr John Wells and Clr Patricia White on the Community Energy Congress for information.

CARRIED

SA17.116 Tourism Conference 2017

HPERM Ref: D17/107708

Recommendation (Item to be determined under delegated authority)

That Council receive the report from Clr Mark Kitchener on the Tourism Conference 2017 for information.

RESOLVED (Clr Kitchener / Clr Levett) MIN17.314

That Council receive the report from Clr Mark Kitchener on the Tourism Conference 2017 for information.

CARRIED

Confidential Reports

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

No members of the public made representations.

RESOLVED (Clr Pakes / Clr Proudfoot) MIN17.315

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

CSA17.8 Disposal of Land - Part 445 The Wool Road, St Georges Basin - Part Lot 2 DP827728

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CARRIED

The meeting moved into confidential the time being 8.52pm.

The meeting moved into open session, the time being 8.56pm.

Note: A rescission motion was received in relation to SA17.110 - Recycling and Waste Facilities Review . It will be considered at the Ordinary Meeting of Council on Wednesday 26 April 2017 at 5.00pm at the Wandandian Progress Hall.

There being no further business, the meeting concluded, the time being 8.57pm.

Clr Guile

CHAIRPERSON