Minutes of the Strategy and Assets Committee

Meeting Date:    Tuesday, 24 January 2017

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5:03pm

Election of Chairperson

Note: Clr Findley advised that Clr Guile was an apology

RESOLVED (Clr Findley / Clr Levett) MIN17.13

That Clr Wells be appointed as the Acting Chairperson for Strategy and Assets Committee Tuesday 24 January 2017.

CARRIED

The following members were present:

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr John Levett

Clr Nina Cheyne

Clr Annette Alldrick

Clr Kaye Gartner

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Clr Amanda Findley

Mr Ben Stewart – Acting General Manager

Apologies / Leave of Absence

Clr Guile

Confirmation of the Minutes

Recommendation

That the Minutes of the Strategy and Assets Committee held on Tuesday 13 December 2016 be confirmed.

RESOLVED (Clr Gash / Clr Cheyne) MIN17.14

That the Minutes of the Strategy and Assets Committee held on Tuesday 13 December 2016 be confirmed.

CARRIED

Declarations of Interest

Clr Levett – SA17.12 – Proposed Multi-Storey Car Park Options – Nowra CBD – significant non pecuniary interest declaration – he is a member of the JRPP – will leave the room and will not take part in discussion or vote.

Clr Cheyne – CSA17.2 – Request to Waive Interest Charges – less than significant non pecuniary interest declaration – the person in relation to this matter is a customer of the person she works for – will remain in the room and will take part in discussion or vote.

Clr White – SA17.13 – NSW Pedestrian Infrastructure Around Schools Program 2016/17 – less than significant non pecuniary interest declaration – her husband is the Crossing Supervisor at Green Street, Ulladulla – will remain the room and will take part in discussion or vote.

Reports

SA17.1       Appointment of new Risk and Audit Committee Member	HPERM Ref: D17/10358
Recommendation That Mr Peter McLean be appointed as the new independent external member of the SCC Risk and Audit Committee.
Recommendation (Clr Proudfoot / Clr White) That Mr Peter McLean be appointed as the new independent external member of the SCC Risk and Audit Committee. CARRIED

SA17.2       Successful Grant Funding - Community Building Partnership Grants 2016	HPERM Ref: D16/398675
Recommendation That Council: 1.    Accept the NSW Government Community Building Partnership Grants 2016 - $30,000 ‘Optimise Space to Maximise Usage – Nowra Library’ and vote the funds. 2.    Write to the Hon. Shelley Hancock, Member for South Coast accepting and thanking her for the grant funding.
Recommendation (Clr White / Clr Proudfoot) That Council: 1.    Accept the NSW Government Community Building Partnership Grants 2016 - $30,000 ‘Optimise Space to Maximise Usage – Nowra Library’ and vote the funds. 2.    Write to the Hon. Shelley Hancock, Member for South Coast accepting and thanking her for the grant funding. CARRIED

SA17.3       Grant Funding - Staying Active Program	HPERM Ref: D16/380579
Recommendation That Council 1.    Accept the Aquatic & Recreation Institute of Australia offer of grant funding to the value of $9,000 to enable Shoalhaven Swim & Fitness Centres to host the Institute’s Staying Active Program. 2.    Delegate authority to the General Manager (Corporate & Community Services) to accept the grant funding and acquittal of funds. 3.    Write to the Aquatic & Recreation Institute, accepting the grant offer.
Recommendation (Clr Findley / Clr White) That Council: 1.    Accept the Aquatic & Recreation Institute of Australia offer of grant funding to the value of $9,000 to enable Shoalhaven Swim & Fitness Centres to host the Institute’s Staying Active Program. 2.    Delegate authority to the General Manager (Corporate & Community Services) to accept the grant funding and acquittal of funds. 3.    Write to the Aquatic & Recreation Institute, accepting the grant offer. CARRIED

SA17.4       Tender negotiation - Ison Park Football Complex - Amenities Building	HPERM Ref: D16/392309
Recommendation (Item to be determined under delegated authority) That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
RESOLVED (Clr Proudfoot / Clr White) MIN17.15 That the Committee consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993. CARRIED

SA17.5       Council Policy - Private Functions on Public Reserves	HPERM Ref: D17/9315
Recommendation (Item to be determined under delegated authority) That Council reaffirm the Private Functions On Public Reserves Policy with additional wording to the policy’s general provisions (part b) which states that “This provision does not apply to the public reserve directly adjacent to Bannisters (Bannister Point, Mollymook Beach).”
RESOLVED (Clr White / Clr Pakes) MIN17.16 That Council reaffirm the Private Functions On Public Reserves Policy with additional wording to the policy’s general provisions (part b) which states that “This provision does not apply to the public reserve directly adjacent to Bannisters (Bannister Point, Mollymook Beach).” CARRIED

SA17.6       Review of Council Policy - Street Safety Cameras CCTV	HPERM Ref: D17/12754
Recommendation (Item to be determined under delegated authority) That Council reaffirm the Street Cameras Policy, with a change to replace the Procedural Information section with updated processes to reflect the revised NSW Government Policy Statement and Guidelines for the Establishment of Closed Circuit Television (CCTV) in Public Places.
RESOLVED (Clr Proudfoot / Clr Pakes) MIN17.17 That Council reaffirm the Street Cameras Policy, with a change to replace the Procedural Information section with updated processes to reflect the revised NSW Government Policy Statement and Guidelines for the Establishment of Closed Circuit Television (CCTV) in Public Places. CARRIED

SA17.7       Request to Waive Interest Charges	HPERM Ref: D16/395167
Recommendation (Item to be determined under delegated authority) That Council consider a separate confidential report under Section 10A(2)(b) of the Local Government Act 1993.
RESOLVED (Clr Findley / Clr White) MIN17.18 That Council consider a separate confidential report under Section 10A(2)(b) of the Local Government Act 1993. CARRIED

SA17.8       Conferences 2017 - LGNSW Tourism - Ozwater '17 - Floodplain Management Australia	HPERM Ref: D17/9418
Recommendation (Item to be determined under delegated authority) That the Committee 1.    Notes the details of the a.    LGNSW Tourism Conference scheduled for 12-14 March 2017 in the Manning Entertainment Centre, Taree. b.    Ozwater ’17 Conference scheduled for 16-18 May 2017 in the International Convention Centre, Sydney. c.    Floodplain Management Australia National Conference schedule for 16-19 May 2017 in Newcastle. 2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business. 3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy. 4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.
RESOLVED (Clr Findley / Clr Kitchener) MIN17.19 That the Committee: 1.    Notes the details of the a.    LGNSW Tourism Conference scheduled for 12-14 March 2017 in the Manning Entertainment Centre, Taree. b.    Ozwater ’17 Conference scheduled for 16-18 May 2017 in the International Convention Centre, Sydney. c.    Floodplain Management Australia National Conference schedule for 16-19 May 2017 in Newcastle. 2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business. 3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy. 4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference. CARRIED

SA17.9       Authority for Cheque and Electronic Banking Signatories	HPERM Ref: D17/9826
Recommendation That: 1.    Council authorise any two of the following persons: Russell Desmond Pigg                            General Manager Craig Laurence MILBURN                      Director Corporate & Community Services John Gerard LENEHAN                          Information Services Manager Melissa Jayne MCCOY                           HR, Governance & Customer Services Manager Vanessa Jane PHELAN                          Finance Manager Paula Briann MCMANUS                        Financial Accountant Stephanie Jane MOORLEY                    Accountant – Management Accounting Brittany Anne MURPHY                          Assistant Financial Accountant Karen Louise HENRY                              Accounting Officer Graham David LONGFIELD                   Accounting Officer Craig Robert GILFILLAN                         Fixed Term Assistant Financial Accountant Vacant                                                      Chief Financial Officer a.    to operate on any account(s) now opened or to be opened by the Shoalhaven City Council with Financial Institutions so long as the account(s) shall be in credit or at the Financial Institutions’ discretion notwithstanding that they shall become thereby or be already overdrawn; b.    to sign, draw, make, accept and negotiate cheques and electronic fund transfers on behalf of Shoalhaven City Council. 2.    This authority will cancel and supersede all previous authorities except in respect of cheques and other instruments dated prior to this authority.
Recommendation (Clr Findley / Clr White) That: 1. Council authorise any two of the following persons: Russell Desmond Pigg                            General Manager Craig Laurence MILBURN                      Director Corporate & Community Services John Gerard LENEHAN                          Information Services Manager Melissa Jayne MCCOY                           HR, Governance & Customer Services Manager Vanessa Jane PHELAN                          Finance Manager Paula Briann MCMANUS                        Financial Accountant Stephanie Jane MOORLEY                    Accountant – Management Accounting Brittany Anne MURPHY                          Assistant Financial Accountant Karen Louise HENRY                              Accounting Officer Graham David LONGFIELD                   Accounting Officer Craig Robert GILFILLAN                         Fixed Term Assistant Financial Accountant Vacant                                                      Chief Financial Officer a.    to operate on any account(s) now opened or to be opened by the Shoalhaven City Council with Financial Institutions so long as the account(s) shall be in credit or at the Financial Institutions’ discretion notwithstanding that they shall become thereby or be already overdrawn; b.    to sign, draw, make, accept and negotiate cheques and electronic fund transfers on behalf of Shoalhaven City Council. 2.    This authority will cancel and supersede all previous authorities except in respect of cheques and other instruments dated prior to this authority. CARRIED

SA17.10     Public Toilet Block - North Nowra	HPERM Ref: D16/387489
Recommendation (Item to be determined under delegated authority) That the report on the feasibility of building public toilets in the vicinity of the North Nowra shopping centre, be received for information.
RESOLVED (Clr Cheyne / Clr Gartner) MIN17.20 That the report on the feasibility of building public toilets in the vicinity of the North Nowra shopping centre, be received for information. CARRIED

SA17.11     Bawley Point to Kioloa Shared Path	HPERM Ref: D16/389441
Recommendation (Item to be determined under delegated authority) That Council : 1.    Supports in principle the construction  of a shared user path from Bawley Point to Kioloa 2.    Proceed with detailed design, cost estimate and a Review of Environmental Factors (REF) for the project with the cost of design and investigation 3.    Supports the Bawley Point and Kioloa Community Association in any grant application for the project 4.    Stage one of the project be identified as the current path in progress ending at the sandpits approximately 800 metres south of Voyager Crecent. 5.    Funding be allocated from the existing Community Path program with an upper limit of $10000 on this phase
RESOLVED (Clr Proudfoot / Clr White) MIN17.21 That: 1. Council supports in principle the construction  of a shared user path from Bawley Point to Kioloa 2. Council proceed with detailed design, cost estimate and a Review of Environmental Factors (REF) for the project with the cost of design and investigation 3. Council supports the Bawley Point and Kioloa Community Association in any grant application for the project 4. Stage one of the project be identified as the current path in progress ending at the sandpits approximately 800 metres south of Voyager Crecent. 5. Funding be allocated from the existing Community Path program with an upper limit of $10000 on this phase. 6. Consideration for this pathway be given in future in the Council funded pathway program. CARRIED

SA17.12     Proposed Multi-Storey Car Park Options - Nowra CBD	HPERM Ref: D16/396799
Clr Levett – Significant Non pecuniary interest declaration – he is a member of the JRPP – left the room and did take part in discussion or vote.
Recommendation (Item to be determined under delegated authority) That Council; 1.    Amend the multi-deck car park plans and submit to the Joint Regional Planning Panel for determination of the Development Application (RA15/1000) 2.    The design  is to maximise the additional car spaces on the site by insetting the building and providing additional spaces and requesting consideration of removal of a limited number of trees 3.    The design height remain the same in the south-east corner and provide further documentation to support this position 4.    $40,000 be allocated from the Contributions Plan reserve (Project 01CARP3001 Nowra car parking) for design costs associated with the amended plans
RESOLVED (Clr Watson / Clr White) MIN17.22 The General Manager make a submission to the JRPP advising the recommendation to reduce the building footprint makes the car park unviable, and request advice on the minimum adjustment they would consider. carried For:            Clr Gash, Clr White, Clr Wells, Clr Cheyne, Clr Alldrick, Clr Gartner, Clr Pakes, Clr Watson, Clr Kitchener, Clr Findley and Ben Stewart Against:    Clr Proudfoot

SA17.13     NSW Pedestrian Infrastructure Around Schools Program 2016-17	HPERM Ref: D16/403828
Note: Clr Levett returned to the meeting.
Clr White – SA17.13 – NSW Pedestrian Infrastructure Around Schools Program 2016/17 – less than significant non pecuniary interest declaration – her husband is the Crossing Supervisor at Green Street, Ulladulla – will remain the room and will take part in discussion and vote.
Recommendation That Council; 1.    Accepts the grant funding offers under the NSW Pedestrian Infrastructure Around Schools Program as follows: $50,000 per project (total $300,000) for the following six projects to raise and upgrade existing crossings at ·    North Street, Nowra ·    Moss Street, Nowra ·    Cambewarra Road, Bomaderry ·    Emmett Street, Callala Bay ·    Green Street, Ulladulla and ·    Hawken Road, Tomerong 2.    Allocates funding of $30,000 in 2016/17 and $270,000 in 2017/18 3.    Write to the Local Members of New South Wales Parliament and the State Government thanking them for funding assistance as part of the NSW Pedestrian Infrastructure Around Schools Program.
Recommendation (Clr Pakes / Clr Cheyne) That Council: 1.    Accepts the grant funding offers under the NSW Pedestrian Infrastructure Around Schools Program as follows: $50,000 per project (total $300,000) for the following six projects to raise and upgrade existing crossings at ·    North Street, Nowra ·    Moss Street, Nowra ·    Cambewarra Road, Bomaderry ·    Emmett Street, Callala Bay ·    Green Street, Ulladulla and ·    Hawken Road, Tomerong 2.    Allocates funding of $30,000 in 2016/17 and $270,000 in 2017/18 3.    Write to the Local Members of New South Wales Parliament and the State Government thanking them for funding assistance as part of the NSW Pedestrian Infrastructure Around Schools Program. CARRIED

SA17.14     Community Engagement - Proposed Boat Launching Ramp at Havilland St Lake Conjola and Aney Street Conjola - Pontoon at Fishermans Paradise	HPERM Ref: D17/164
Recommendation (Item to be determined under delegated authority) That Council: 1.    Note the community feedback on the Boating projects 2.    Proceed to a detailed design and finalisation of a Review of Environmental Factors for a new boat launching ramp and carpark at Havilland Street Lake Conjola with consideration of the impacts of traffic 3.    Include the option for staging of the construction of the Havilland Street car and trailer parking component, through the detailed design, to reduce the initial project cost 4.    Consider Havilland Street project construction funding against other boating infrastructure priorities, prior to submission of the next round of  the NSW Department of Transport’s Better Boating Program  (scheduled mid  2017). 5.    Council undertakes construction of the Fishermans Paradise pontoon and Aney Street boat launching  ramp with current funding allocated from the State Government.
RESOLVED (Clr Proudfoot / Clr Kitchener) MIN17.23 That Council: 1.    Note the community feedback on the Boating projects 2.    Proceed to a detailed design and finalisation of a Review of Environmental Factors for a new boat launching ramp and carpark at Havilland Street Lake Conjola with consideration of the impacts of traffic 3.    Include the option for staging of the construction of the Havilland Street car and trailer parking component, through the detailed design, to reduce the initial project cost 4.    Consider Havilland Street project construction funding against other boating infrastructure priorities, prior to submission of the next round of  the NSW Department of Transport’s Better Boating Program  (scheduled mid  2017). 5.    Undertakes construction of the Fishermans Paradise pontoon and Aney Street boat launching  ramp with current funding allocated from the State Government. CARRIED

SA17.15     Pedestrian Access - Sanctuary Point Public School to Skate Park, Francis Ryan Reserve via Centaur Ave	HPERM Ref: D17/6037
Recommendation That the report on the feasibility and costs to create a safe pedestrian access between the eastern side of Sanctuary Point Public School down Centaur Ave to the skate park adjacent to Francis Ryan Reserve be received for information.
Recommendation (Clr Findley / Clr Levett) That funding for the footpath on Centaur Avenue adjacent to Sanctuary Point Public School be considered in the 2017/18 budget process. CARRIED

SA17.16     Proposed Leases -  Room 2, Building 3 - 78 St Vincent St, Ulladulla and 35 Holloway Road, Nowra - Australian Unity Home Care Services	HPERM Ref: D16/390968
Recommendation That Council: 1.    Enter into a lease agreement in accordance with Council’s Occupation of Council Owned and Managed Land Policy (POL12/227) with Australian Unity Home Care Services for the use and occupation of Room 2, Building 3, 78 St Vincent Street, Ulladulla for a term of up to five (5) years at an annual rental of $11,235 plus GST; 2.    Enter into a lease agreement in accordance with Council’s Occupation of Council Owned and Managed Land Policy (POL12/227) with Australian Unity Home Care Services for the use and occupation of 35 Holloway Road, Nowra for a term of up to five (5) years at an annual rental of $20,865 plus GST; 3.    List the subsidies applied of $9,765 plus GST and $18,135 plus GST, as assessed using the Rental Assessment Framework with annual CPI increases as a recognised Donation in Council’s Annual Report each year for the term of the lease agreement; 4.    Authorise the General Manager to finalise the lease terms that may not yet be determined; and 5.    Authorised the General Manager to sign any documentation necessary to give effect to this resolution.
Recommendation (Clr Cheyne / Clr Pakes) That Council: 1.    Enter into a lease agreement in accordance with Council’s Occupation of Council Owned and Managed Land Policy (POL12/227) with Australian Unity Home Care Services for the use and occupation of Room 2, Building 3, 78 St Vincent Street, Ulladulla for a term of up to five (5) years at an annual rental of $11,235 plus GST; 2.    Enter into a lease agreement in accordance with Council’s Occupation of Council Owned and Managed Land Policy (POL12/227) with Australian Unity Home Care Services for the use and occupation of 35 Holloway Road, Nowra for a term of up to five (5) years at an annual rental of $20,865 plus GST; 3.    List the subsidies applied of $9,765 plus GST and $18,135 plus GST, as assessed using the Rental Assessment Framework with annual CPI increases as a recognised Donation in Council’s Annual Report each year for the term of the lease agreement; 4.    Authorise the General Manager to finalise the lease terms that may not yet be determined; and 5.    Authorised the General Manager to sign any documentation necessary to give effect to this resolution. CARRIED

SA17.17     Council Policy Review - Ranger Services - Companion Animals, Poultry and Sick Animals	HPERM Ref: D17/158
Recommendation (Item to be determined under delegated authority) That Council adopt the following policies with minor amendments: 1.    Companion Animals – Management of Feral and Infant Cats and Dogs 2.    Domestic Poultry Abandoned on Public Land 3.    Management of Sick or Injured Animals
RESOLVED (Clr Pakes / Clr Cheyne) MIN17.24 That Council adopt the following policies with minor amendments: 1.    Companion Animals – Management of Feral and Infant Cats and Dogs 2.    Domestic Poultry Abandoned on Public Land 3.    Management of Sick or Injured Animals CARRIED

SA17.18     Saltmarsh re-establishment around waterways	HPERM Ref: D16/389526
Recommendation (Item to be determined under delegated authority) That Council receive the report on the re-establishment of saltmarsh around waterways for information.
RESOLVED (Clr Proudfoot / Clr Cheyne) MIN17.25 That Council receive the report on the re-establishment of saltmarsh around waterways for information. CARRIED

SA17.19     Review of Shoalhaven Water Group Policies	HPERM Ref: D16/405713
Recommendation (Item to be determined under delegated authority) That Council: 1.    Reaffirm the following policies with minor changes: a.    POL16/86 – Payment Assistance Scheme Water Accounts b.    POL16/87 – Rainwater Tank Rebate Policy c.    POL16/93 – Water, Sewer and Trade Waste Usage charges – Undetected Leak Policy
RESOLVED (Clr Gash / Clr Pakes) MIN17.26 That Council: 1.    Reaffirm the following policies with minor changes: a.    POL16/86 – Payment Assistance Scheme Water Accounts b.    POL16/87 – Rainwater Tank Rebate Policy c.    POL16/93 – Water, Sewer and Trade Waste Usage charges – Undetected Leak Policy CARRIED

SA17.20     Payment of Dividend from Shoalhaven Water 2015-16	HPERM Ref: D16/398065
Recommendation That Council determines that “substantial compliance” of the criteria in the Best Practice Management of Water Supply and Sewerage Guidelines has been achieved and a dividend will be paid from the water fund and the sewer fund to the general fund for the 2015/2016 budget year.
Recommendation (Clr Gartner / Clr Cheyne) That Council determines that “substantial compliance” of the criteria in the Best Practice Management of Water Supply and Sewerage Guidelines has been achieved and a dividend will be paid from the water fund and the sewer fund to the general fund for the 2015/2016 budget year. CARRIED

SA17.21     Acquisition of Crown Land at Burrill Lake - Pump Station site	HPERM Ref: D16/403181
Recommendation That 1.    Council resolve to compulsorily acquire part of Crown land Lots 2 and 3 DP1205656, being proposed Lots 2 and 3 as shown by hatching on draft survey plan marked ‘Attachment 1’. 2.    Council pay compensation as determined by the Valuer General and ancillary costs for the acquisition from Council’s Sewer Fund, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991. 3.    The necessary application be made to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993. 4.    Council grant an Easement for Overhead Power Lines 9 wide in favour of Endeavour Energy over part of proposed Lot 3 and deliniated (A) on the plan marked ‘Attachment 1’. 5.    The land to be acquired be classified as Operational land in accordance with Section 31(2) of the Local Government Act 1993 6.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed and the General Manager is authorised to sign any documentation necessary to give effect to the resolution
Recommendation (Clr Proudfoot / Clr Kitchener) That: 1. Council resolve to compulsorily acquire part of Crown land Lots 2 and 3 DP1205656, being proposed Lots 2 and 3 as shown by hatching on draft survey plan marked ‘Attachment 1’. 2.    Council pay compensation as determined by the Valuer General and ancillary costs for the acquisition from Council’s Sewer Fund, in accordance with the Land Acquisition (Just Terms Compensation) Act 1991. 3.    The necessary application be made to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993. 4.    Council grant an Easement for Overhead Power Lines 9 wide in favour of Endeavour Energy over part of proposed Lot 3 and deliniated (A) on the plan marked ‘Attachment 1’. 5.    The land to be acquired be classified as Operational land in accordance with Section 31(2) of the Local Government Act 1993 6.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed and the General Manager is authorised to sign any documentation necessary to give effect to the resolution CARRIED

SA17.22     Create and replace Right of Way on Council land at Shoalhaven Heads	HPERM Ref: D16/403713
Recommendation That Council resolve to: 1.    Extinguish an easement for Right of Carriageway variable width over Council land Lots 83 and 84 DP823256, as shown by hatching on copy of plan marked ‘Attachment 1’. 2.    Create a replacement easement for Right of Way variable width over Council land Lots 83 and 84 DP823256, as shown on copy of plan marked ‘Attachment 1’. 3.    Costs associated with the transactions to be met from Council’s Sewer Fund. No payment of compensation is to apply to either transaction. 4.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.
Recommendation (Clr Proudfoot / Clr White) That Council resolve to: 1.    Extinguish an easement for Right of Carriageway variable width over Council land Lots 83 and 84 DP823256, as shown by hatching on copy of plan marked ‘Attachment 1’. 2.    Create a replacement easement for Right of Way variable width over Council land Lots 83 and 84 DP823256, as shown on copy of plan marked ‘Attachment 1’. 3.    Costs associated with the transactions to be met from Council’s Sewer Fund. No payment of compensation is to apply to either transaction. 4.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed. CARRIED

SA17.23     Shoalhaven Water Reclamation Annual Report 2015 / 16	HPERM Ref: D17/988
Recommendation (Item to be determined under delegated authority) That in accordance with the Committee’s delegated authority from Council, that the Shoalhaven Water Reclamation annual report 2015/16 be accepted and noted.
RESOLVED (Clr Gash / Clr Cheyne) MIN17.27 That in accordance with the Committee’s delegated authority from Council, that the Shoalhaven Water Reclamation annual report 2015/16 be accepted and noted. CARRIED

Confidential Reports

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

No members of the public made representations.

RESOLVED (Clr Gartner / Clr Pakes) MIN17.28

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

CSA17.1         Tenders – Ison Park Football Complex Amenities Building

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CSA17.2         Request to waive interest charges

Discussion in relation to the personal hardship of a resident or ratepayer.10(A)(2)(b)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal an individual’s personal information or contravene an information protection principle under the Privacy and Personal Information Protection Act 1998 or a Health Privacy Principle under the Health Records and Information Privacy Act 2002.

CARRIED

The meeting moved into confidential the time being 6.15pm.

The meeting moved into open session, the time being 6.21pm.

There being no further business, the meeting concluded, the time being 6.21pm.

Clr Wells

CHAIRPERSON