Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 13 August 2019

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.00pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Kaye Gartner – arrived 5.04pm

Clr Nina Digiglio

Clr John Levett

Clr Mitchell Pakes

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Stephen Dunshea - Chief Executive Officer

 

 

 

 

Apologies / Leave of Absence

 

An apology was received from Clr Watson, Clr Findley, Clr Alldrick, Clr Guile.

 

 

 

Declarations of Interest

 

Nil

 

 

Call Over of the Business Paper

Note: Clr Gartner arrived at the meeting.

 

The following items were called up for debate:

SA19.116, SA19.117, SA19.118, SA19.120, SA19.121, SA19.123, SA19.125, SA19.128, SA19.130.

 

The remaining items were resolved en-bloc (Clr White / Clr Gash) at this time. They are marked with an asterisk (*) in these Minutes.

 

 

 

Confirmation of the Minutes

RESOLVED (Clr White / Clr Gartner)                                                                                   MIN19.546

 

That the Minutes of the Strategy and Assets Committee held on Tuesday 23 July 2019 be confirmed.

CARRIED

 

 

 

Mayoral Minutes

 

Nil

 

 

Deputations and Presentations

 

SA19.117 - Milton Ulladulla Croquet Club Facility Update

Ms Dee Carrington, representing the Milton Ulladulla Croquet Club, addressed the meeting and spoke against the recommendation.

Mr Ken Leslie, representing the Milton Show Society, addressed the meeting and spoke in favour of the recommendation.

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Gartner / Clr White)                                                                                   MIN19.547

That the matter of item SA19.117 - Milton Ulladulla Croquet Club Facility Update be brought forward for consideration.

CARRIED

 

 

SA19.117   Milton Ulladulla Croquet Club Facility Update

HPERM Ref: D19/97008

Recommendation

That Council:

1.   Accept the report for information.

2.   Maintain status quo with the Milton Ulladulla Croquet Club continuing to use the court at the Milton Showground, whilst further investigating to confirm the possibility for 4 courts at the Ulladulla Sports Park.

3.   Receive a further report on outcomes of environmental investigation at Ulladulla Sports Park with the aim to definitively confirm the possibility of 4 courts at the site under the current legislation requirements.

 

 

RECOMMENDATION (Clr Proudfoot / Clr White)                                                                                   

That Council:

1.      Accept the report for information.

2.      Maintain status quo with the Milton Ulladulla Croquet Club continuing to use the court at the Milton Showground, whilst further investigating to confirm the possibility for 4 courts at the Ulladulla Sports Park, following an on-site meeting.

3.      Council receive a further report on outcomes of environmental investigation at Ulladulla Sports Park with the aim to definitively confirm the possibility of 4 courts at the site under the current legislation requirements.

4.      Subject to funding, Council commence the construction of courts 1 and 2 at the Ulladulla Sports Park without delay.

5.      Subject to consultation with the Croquet Club and following the on-site meeting a report be submitted to the September Strategy and Assets meeting.

CARRIED

 

 

 

Reports

 

SA19.116   Quarterly Progress Report - Councillors' Notices of Motion

HPERM Ref: D19/262044

Recommendation                                                                                                                                   

That the Progress report on Councillors’ Notices of Motion be received for information and given further consideration at the Ordinary Meeting, following the Councillor Briefing scheduled for 22 August 2019.

CARRIED

 

(motion) RecommendatioN (Clr Proudfoot / Clr Pakes)                                                                

That the Progress report on Councillors’ Notices of Motion be received for information and given further consideration at the Ordinary Meeting, following the Councillor Briefing scheduled for 22 August 2019.

CARRIED

 

Procedural Motion – MOTION be put (Clr Gartner / Clr Digiglio)

That the MOTION be PUT.

For:             Clr Gartner and Clr Digiglio

Against:    Clr Wells, Clr Gash, Clr White, Clr Levett, Clr Pakes, Clr Kitchener, Clr Proudfoot and Stephen Dunshea

PROCEDURAL MOTION lost

MOTION PUT AND CARRIED

 

 

SA19.117   Milton Ulladulla Croquet Club Facility Update

HPERM Ref: D19/97008

 

Item dealt with earlier in the meeting.

 

 

 

 

 

SA19.118   Council and local communities having greater access to School Facilities

HPERM Ref: D19/77626

Recommendation (Item to be determined under delegated authority)

That Council receive the report on investigation into the greater use of public-school facilities for broader community access for information.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN19.548

That Council receive the report on investigation into the greater use of public-school facilities for broader community access for information.

CARRIED

 

 

Items marked with an * were resolved ‘en bloc’.

 

SA19.119   Waiving & Discounting of Fees for Open Space & Community Facilities

HPERM Ref: D19/226228

RESOLVED* (Clr White / Clr Gash)                                                                                     MIN19.549

That Council note that a total of $47,286.73 of fees were waived or discounted during the period of 1 July 2018 to 30 June 2019 for the use of Council’s open space and community facilities.

CARRIED

 

 

SA19.120   Public adoption of Asset Accounting Policy

HPERM Ref: D19/254792

Recommendation (Item to be determined under delegated authority)

That Council adopt the Asset Accounting Policy provided as an attachment to the report as a public policy.

 

RESOLVED (Clr Proudfoot / Clr Gartner)                                                                            MIN19.550

That Council adopt the Asset Accounting Policy provided as an attachment to the report as a public policy.

CARRIED

 

 

SA19.121   IPART Final Report on the Review of the Local Government Rating System

HPERM Ref: D19/224937

Recommendation (Item to be determined under delegated authority)

That Council approve the provision of the suggested feedback on the recommendations made by IPART via the feedback form on OLG’s website and as presented as Attachment 5.

 

motion (RESOLVEd) (Clr Proudfoot / Clr White)                                                             MIN19.551

That Council approve the provision of the suggested feedback on the recommendations made by IPART via the feedback form on OLG’s website and as presented as Attachment 5.

CARRIED

 

Procedural Motion – MOTION be put (Clr Gartner / Clr Digiglio)

That the MOTION be PUT.

For:             Clr Gartner and Clr Digiglio

Against:    Clr Wells, Clr Gash, Clr White, Clr Levett, Clr Pakes, Clr Kitchener, Clr Proudfoot and Stephen Dunshea

PROCEDURAL MOTION lost

MOTION PUT AND CARRIED

 

SA19.122   Donation Request - Salt Care RE-BOOT Program - Training Costs

HPERM Ref: D19/200517

RECOMMENDATION* (Clr White / Clr Gash)                                                                                        

That Council provide a donation of $2,000 to Salt Care to contribute to travel and accommodation costs of training in the delivery of a community reintegration service for people who are homeless, from the Unallocated Donations Budget.

CARRIED

 

 

SA19.123   Traineeship, Apprenticeship and Cadetship Programs

HPERM Ref: D19/227953

Recommendation (Item to be determined under delegated authority)

That Council receive the report on Traineeship, Apprenticeship and Cadetship Programs for information.

 

RESOLVED (Clr Proudfoot / Clr Gash)                                                                                MIN19.552

That:

1.      Council receive the report on Traineeship, Apprenticeship and Cadetship Programs for information.

2.      A report be submitted to Council on the implications of 10% of our workforces being made up of trainees, apprentices and cadets.

CARRIED

 

 

SA19.124   Local Government Parking Summit

HPERM Ref: D19/264137

RESOLVED* (Clr White / Clr Gash)                                                                                     MIN19.553

That Council

1.    Notes the details of the Local Government Parking Summit scheduled for 6-8 November 2019 in Sydney.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA19.125   Comerong Island Ferry - Service Review

HPERM Ref: D19/176914

Recommendation (Item to be determined under delegated authority)

That

1.    Council notes that the key aspects of the current Comerong Island Ferry arrangements are as follows:

a.    The service operates between 6am and 10pm, 7 days a week, with afterhours call out service available to residents on the island. This call out fee is $120/hour, and this charge is not in Council’s “Fees and Charges Document”.

b.    The Ferry has a design load limit of 36 tonnes but, given its age, has been operating at a 20-tonne limit since 2010. This limit is sufficient to service the maintenance needs of Council, the response needs of the Rural Fire Service (RFS) and general truck needs of residents (i.e. water delivery). Loads larger than 20 tonnes need to be broken down or special punt arrangements need to be made by the entity requiring the larger load.

c.    The current ferry is approaching the end of its life and is due for replacement, preferably before the next “out of water service” which his due in November 2020.

d.    The service is operated via a contract with Tono Group Pty Ltd which commenced on 19 July 2017 and will conclude on the 30 June 2022. The cost to operate and maintain the Ferry is approximately $420,000 per year (including depreciation).

e.    The residents, their visitors and contractors travel at no cost. For other visitors to the island, the cost of a return ticket is $10, payable by EFTPOS only.

f.     The income generated from the return ticket arrangement is approximately $19,000 (exc. GST) per year.

g.    The residential property which used to be available to the operator at no cost is now available at “market rates”, and if the operator wants to utilise the residence they were required to build that into their costing structure.

2.    Council endorse the current Comerong Island Ferry operating arrangements (described by the contract with Tono Group Pty Ltd) as being the preferred arrangements to operate the ferry and that the Chief Executive Officer (Director Assets and Works) take the necessary steps to replace the existing Comerong Island Ferry with a vessel that has a load limit of 20t and dimensions capable of carrying at least two passenger vehicles or a council grader, or a tipper truck or a 13 tonne fire truck, prior to November 2020.

3.    The CEO (Director Assets and Works) look to make savings by reviewing the operating times and usage costs and report back to Council.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN19.554

That:

1.      Council notes that the key aspects of the current Comerong Island Ferry arrangements are as follows:

a.      The service operates between 6am and 10pm, 7 days a week, with afterhours call out service available to residents on the island. This call out fee is $120/hour, and this charge is not in Council’s “Fees and Charges Document”.

b.      The Ferry has a design load limit of 36 tonnes but, given its age, has been operating at a 20-tonne limit since 2010. This limit is sufficient to service the maintenance needs of Council, the response needs of the Rural Fire Service (RFS) and general truck needs of residents (i.e. water delivery). Loads larger than 20 tonnes need to be broken down or special punt arrangements need to be made by the entity requiring the larger load.

c.      The current ferry is approaching the end of its life and is due for replacement, preferably before the next “out of water service” which his due in November 2020.

d.      The service is operated via a contract with Tono Group Pty Ltd which commenced on 19 July 2017 and will conclude on the 30 June 2022. The cost to operate and maintain the Ferry is approximately $420,000 per year (including depreciation).

e.      The residents, their visitors and contractors travel at no cost. For other visitors to the island, the cost of a return ticket is $10, payable by EFTPOS only.

f.       The income generated from the return ticket arrangement is approximately $19,000 (exc. GST) per year.

g.      The residential property which used to be available to the operator at no cost is now available at “market rates”, and if the operator wants to utilise the residence they were required to build that into their costing structure.

2.      Council endorse the current Comerong Island Ferry operating arrangements (described by the contract with Tono Group Pty Ltd) as being the preferred arrangements to operate the ferry and that the Chief Executive Officer (Director Assets and Works) take the necessary steps to replace the existing Comerong Island Ferry with a vessel that has a load limit of 20t and dimensions capable of carrying at least two passenger vehicles or a council grader, or a tipper truck or a 13 tonne fire truck, prior to November 2020.

3.      The CEO (Director Assets and Works) look to make savings by reviewing the operating times and usage costs and report back to Council.

CARRIED

 

 

SA19.126   Far North Collector Road Network - Bangalee & Cambewarra

HPERM Ref: D19/249281

RESOLVED* (Clr White / Clr Gash)                                                                                     MIN19.555

That Council note:

1.    The proposed Far North Collector Road preliminary alignment which provides for a 1 in 10-year flood access and design speed of 80km/h (Preliminary Alignment Drawing 5505.06 - Far North Collector Road)

2.    That at this stage there appears to be a $0.5 million funding deficit, which will not be covered by the Commonwealth funding grant.

3.    The detailed design, and thus a better assessment of the required budget, will be available in early 2020.

CARRIED

 

 

SA19.127   Classification of Land - Lot 1 DP797111, Lot 1 DP199958 and Lot 2 DP199958, 39-43 Bridge Road Nowra

HPERM Ref: D19/172316

RECOMMENDATION* (Clr White / Clr Gash)                                                                                        

That Council resolve to classify the land described as Lot 1 DP767111, Lot 1 DP199958 and Lot 2 DP199958, 39-43 Bridge Road, Nowra as Operational Land.

CARRIED

 

 

SA19.128   Classification of Land - Proposed Lot 23 DP in SF10380, Matron Porter Drive, Narawallee

HPERM Ref: D19/215026

Recommendation

That Council resolve to classify the land described as proposed Lot 23 of SF10380 Matron Porter Drive, Narawallee as Community Land.

 

RECOMMENDATION (Clr Proudfoot / Clr White)                                                                                   

That Council resolve to classify the land described as proposed Lot 23 of SF10380 Matron Porter Drive, Narawallee as Community Land.

CARRIED

 

 

SA19.129   Classification of Land - Lot 1 DP 1128146
111 Taylors Lane Cambewarra

HPERM Ref: D19/252567

RECOMMENDATION* (Clr White / Clr Gash)                                                                                        

That Council resolve to classify the land, Lot 1 DP 1128146, 111 Taylors Lane Cambewarra, as part Operational Land being 7604.41m2 subject to survey, and part Community Land being 2,742m2 identified as “open space”, subject to survey.

CARRIED

 

 

SA19.130   Proposed Acquisition of Land - Moss Vale Road South Urban Release Area

HPERM Ref: D19/251045

Recommendation (Item to be determined under delegated authority)

That Council, in accordance with Section 10A(2)(c) of the Local Government Act 1993, consider a separate confidential report in relation to property acquisition matters associated with Moss Vale Road South Urban Release Area

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN19.556

That Council, in accordance with Section 10A(2)(c) of the Local Government Act 1993, consider a separate confidential report in relation to property acquisition matters associated with Moss Vale Road South Urban Release Area

CARRIED

 

    

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN19.557

 

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                        

CSA19.8         Proposed Acquisition of Land - Moss Vale Road South Urban Release Area

Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.10(A)(2)(c)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

 CARRIED

 

 

 

The meeting moved into confidential the time being 6.46pm.

 

 

The meeting moved into open session, the time being 6.48pm.

 

 

There being no further business, the meeting concluded, the time being 6.48pm.

 

 

Clr Wells

CHAIRPERSON