Minutes of the Youth Advisory Committee

 

 

Meeting Date:     Wednesday, 8 May 2019

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   10.07am

 

 

The following members were present:

 

Clr Mitchell Pakes

Clr Patricia White

Vihol Shuvi - Shoalhaven High School

Mohiuddin Madiha - Shoalhaven High School

Tallara Carpenter-Key - Shoalhaven High School

Rhiannan Chappell-Rollo - Shoalhaven High School

Riley Herbert - Shoalhaven High School

Cassie O’Carroll - Bomaderry High School

Alannah Mannix - Bomaderry High School

Imogen Sumbar - Bomaderry High School

Sebastian Riou – representing Gareth Ward MP

Hayley Bourke - St Johns High School

Charlotte Graham - St Johns High School

Rebecca Moodley - St Johns High School

Maddison Manasseh - St Johns High School

Lily Thomas-McNight - St Johns High School

Pallas Retimana - St Johns High School – arrived 10.30am

 

Others present:

Donna Corbyn – Community Development Officer

Janaya Hennessy – Community Development Cadet

 

 

Clr Pakes gave an Acknowledgement of Country.

 

Cassie O’Carroll of Bomaderry High School was elected as Chairperson for the meeting.

 

 

 

Apologies / Leave of Absence

 

An apology was received from Clr Gash and from Ulladulla High School.

 

 

Confirmation of the Minutes

RESOLVED (Clr White / By Consent)

 

That the Minutes of the Youth Advisory Committee held on Wednesday 31 October 2018 be confirmed.

CARRIED

Matters arising:

 

YA18.25 - Shoalhaven School Waste Initiative: Donna Corbyn provided an update on the recommendation, “Council writes a letter to the NSW Minister for the Environment to enquire why Shoalhaven City Council is charged metropolitan rates for tipping instead of regional rates.”  A letter has been sent to the Minister for Environment. The Environmental Protection Agency (EPA) is in a process of consultation on new strategies and how levies and fees are to be taken, and Donna has asked that Council be included; EPA are to advise. 

 

YA18.26 – Student Safety – Shoalhaven High School – Bush Track: The land is owned by St John’s. Perhaps the two principals could liaise.

 

YA18.29 - Basketball Facilities in Nowra: Council’s Recreation, Community & Culture section has worked to install basketball facilities in Parramatta Park – a new hoop and backboard have been erected.

 

 

 

Declarations of Interest

 

Nil

 

 

Presentations

 

YA19.1       Site Visit - Waste Processing Facilities

HPERM Ref: D19/126131

Councillor Pakes gave a presentation on Council’s fact-finding tour of waste facilities in 2018.

Council operates the West Nowra waste facility, its only landfill site, plus 9 other waste transfer stations across the Shoalhaven. More than 45,000 red-lidded (general waste) bins are collected weekly, and yellow-lidded recycling bins fortnightly.

Clr Pakes described the current processing methods, starting with separation at source into general and recyclables. It is no longer advisable to bury landfill waste; old closed landfill sites are still being tested for environmental impact. We need to manage waste disposal for a sustainable future. By 2026 an alternative has to be found as the landfill will be at full capacity.

Clr Pakes had been part of a Council delegation who last year visited a number of innovative waste processing operations in Poland and Germany. Council has now contracted with Polish company Bioelektra, who will build a new Resource Recovery Facility at the former site of the animal shelter at West Nowra. He presented a sequence of slides demonstrating the Bioelektra process in which mixed waste is shredded, sterilised and dried before being separated into different recyclable components – glass, plastics, metals, and biomass.

This means that up to 90% of red-lid bin general waste can also be recycled. The intention for only 10% of all waste to go to landfill, extending its life by 60-70 years.

Adding green waste bins to the current processes would cost residents more, and the new system will process it so there will be no need for green-lidded bins.

At this stage the facility will be powered by grid electricity as it is not yet economically feasible to run it on solar power. Council can install solar farms on capped former landfill sites.

This is the largest contract Shoalhaven City Council has ever signed: $170-200M. The facility will take between 14 and 18 months to build. It is hoped that construction will start in early-mid 2020. Bioelektra will conduct a test phase for 4 months, then move to full operations in 2021/2022. It was suggested the Youth Advisory Committee members could be invited to the opening of the new facility then.

It was confirmed there will be no staff losses due to the automation of the new process.

Clr Pakes will try to obtain copies of the presentation videos for members. It was suggested he could also visit the schools to present on this project.

Council’s Environmental Expo is being held on 5 June, which is also World Environment Day.

Pallas Retimana (St Johns Hight School) thanked Clr Pakes for his presentation on behalf of the Committee.

 

 

 

Reports

 

YA19.2       Youth Week 2019

HPERM Ref: D19/113535

Donna Corbyn reported Youth Week had had a fantastic program this year. Shoalhaven City Council has in past years been chosen as a finalist for the Youth Week awards, and sometimes as a recipient. The Youth Week secretariat advisory committee selects councils from among the acquittals. The awards night is part of Local Government Week.

The report proposes the Youth Advisory Committee’s budget be used to send a representative if Shoalhaven is a finalist. Council will circulate an Expression of Interest to find a potential attendee once this is known. The Committee’s annual budget is $6,000-8,000, and there are residual funds this year that would cover the $500 required.

 

Recommendations (Item to be determined under delegated authority)

That Youth Advisory Committee:

1.    Accept the report on Youth Week 2019 for information.

2.    If Shoalhaven City Council is successful in being named a finalist in the Local Government 2019 Youth Week Awards:

a.    Nominate a member of the committee to attend the awards evening and;

b.    Allocate $500 from the 2019/2020 Youth Advisory Committee Operational Budget to facilitate attendance and accommodation for the above-mentioned representative.

 

RESOLVED (By Consent)

That Youth Advisory Committee:

1.    Accept the report on Youth Week 2019 for information.

2.    If Shoalhaven City Council is successful in being named a finalist in the Local Government 2019 Youth Week Awards:

a.    Nominate a member of the committee to attend the awards evening and;

b.    Allocate $500 from the 2019/2020 Youth Advisory Committee Operational Budget to facilitate attendance and accommodation for the above-mentioned representative.

CARRIED

 

 

 

 

 

 

YA19.3       Youth Advisory Committee Planning Day 2019- 2020

HPERM Ref: D19/113543

Donna Corbyn explained that the Committee has always had a budget, but no strategic directives for using it. The planning days have started to look at the use of the funds in line with Council’s community strategic plan. Projects can come from youth sector organisations, and the Committee may also propose ideas.

The 13 June date is tentative and can be changed according to school diaries. It was confirmed this date is clear and was agreed. More information on the schedule will be circulated in the run up to the day.

 

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Youth Advisory Committee Planning Day be held on Thursday 13 June 2019 in the Nowra Library Meeting Room.

 

RESOLVED (By Consent)

That the Shoalhaven Youth Advisory Committee Planning Day be held on Thursday 13 June 2019 in the Nowra Library Meeting Room.

CARRIED

 

 

YA19.4       Youth Advisory Committee Action Plan

HPERM Ref: D19/115113

Donna Corbyn explained that the Action Plan sets out the Committee’s priorities from the last planning day. Priorities that do not meet current strategic plans or fall under Council’s delegation will be considered for the Community Health & Wellbeing Plan that Council’s Recreation Culture & Community section is working on. Council does have to agree to the actions.

 

Recommendation

That Youth Advisory Committee;

1.    Endorse the Youth Advisory Committee Action Plan 2019/20, and

2.    Recommend that Council formally adopt the plan.

 

RECOMMENDATION (By Consent)

That Youth Advisory Committee;

1.    Endorse the Youth Advisory Committee Action Plan 2019/20, and

2.    Recommend that Council formally adopt the plan.

CARRIED

 

YA19.5       Improving Nowra CBD for Young People

HPERM Ref: D19/115774

Donna described the background to this item that arose from the recent presentation by young people to a Councillor Briefing.

There are some funds remaining this year’s Committee budget, about $4000. This had been set aside for the International Youth Day Awards but Council received sponsorship funds instead, so it was unspent. Council can be asked that the money be made available for next financial year, to undertake a project to design an engagement plan and consultation process around how young people use and view the Nowra CBD. Part of the engagement plan might be an event, food for participants, a speaker, or a radio campaign.

It was suggested this be an agenda item for each meeting of the Youth Advisory Committee as it progresses.

 

Recommendation

That the Shoalhaven Youth Advisory Committee:

1.    Receive the report for information.

2.    Agree to design and implement a community engagement plan that seeks to clarify issues raised by young people regarding the Nowra CBD and identify what the social and physical needs of young people are within precinct.

3.    Request that Council approves to carry forward any remaining balance from the $4,000 in the 2018/19 Youth Advisory Committee budget (job number 13845) to the 2019/2020 FY to facilitate the community engagement and consultation with young people in the Shoalhaven.

4.    Report back to Council via the Youth Advisory Committee on the key findings and possible actions at the conclusion of the community engagement and consultation with young people.

 

RECOMMENDATION (By Consent)

That the Shoalhaven Youth Advisory Committee:

1.      Receive the report for information.

2.      Request that Council approves to carry forward any remaining balance from the $4,000 in the 2018/19 Youth Advisory Committee budget (job number 13845) to the 2019/2020 FY to facilitate the community engagement and consultation with young people in the Shoalhaven, and, if successful;

3.      Agree to design and implement a community engagement plan that seeks to clarify issues raised by young people regarding the Nowra CBD and identify what the social and physical needs of young people are within precinct.

4.      Report back to Council via the Youth Advisory Committee on the key findings and possible actions at the conclusion of the community engagement and consultation with young people.

5.      Include this item on the agenda for each Youth Advisory Committee meeting until completed.

CARRIED

      

 

GENERAL BUSINESS

 

YA19.6       Additional Item - Proposed Sustainable Schools Competition

Cassie O’Connell announced a proposed Sustainable Schools competition, aimed at implementing ecologically sustainable practices through offering prizes. There will be a presentation at Bomaderry High School Hall. The competition will be presided over by a panel of independent judges to include local business people, Council etc. The organisers are seeking to raise $1500 for the prizes.

It was recommended this be raised at the planning day. Donna Corbyn advised that past minutes of the Committee’s meetings contain details of working groups who might be helpful. There is also the opportunity to approach the State Member for support and liaison.

 

 

 

YA19.8       New Item - Bus Overcrowding and Safety

 

A concern was raised about overcrowding on one of the buses that operate in the Sanctuary Point – St Georges Basin area. People having to stand are at risk when the vehicle takes sharp turns. Donna clarified that public transport is a State matter but Council could be asked to make a representation on behalf of the Committee to our State Member.

 

RECOMMENDATION (By Consent)

That Council make a representation on behalf of the Youth Advisory Committee to the State Member regarding bus capacity and overcrowding.

CARRIED

 

 

 

There being no further business, the meeting concluded, the time being 12.08pm.

 

 

Cassie O’Connell

CHAIRPERSON