Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 14 May, 2019

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.00pm

 

Membership (Quorum - 5)

Clr John Wells - Chairperson

Clr Bob Proudfoot

All Councillors

General Manager or nominee

 

 

 

Please note: The proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice.  Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

 

Agenda

 

1.    Apologies / Leave of Absence

2.    Confirmation of Minutes

·      Strategy and Assets Committee - 9 April 2019............................................................ 1

3.    Declarations of Interest

4.    Call Over of the Business Paper

5.    Mayoral Minute

6.    Deputations and Presentations

7.    Notices of Motion / Questions on Notice

Notices of Motion / Questions on Notice

SA19.50...... Notice of Motion - Ulladulla Sea Pool.......................................................... 11

8.    Reports

General Manager

SA19.51...... Quarterly Progress Report - Councillors' Notices of Motion........................ 12

Finance Corporate & Community Services

SA19.52...... Revitalising Town & City Centres Conference............................................. 13

SA19.53...... March 2019 Quarterly Budget Review......................................................... 15

 

Assets & Works

SA19.54...... Jervis Bay Maritime Museum - Long Term Management Agreement......... 33

SA19.55...... One-off Crown land vesting application - Formalisation of main access to Integrated Emergency Management Centre (IEMC) and Nowra Racing Complex...... 54

SA19.56...... Acquisition of Lot 86 DP 29970, Unnamed Road Nowra Hill for the Western Bypass Corridor......................................................................................................... 58

SA19.57...... Proposed Acquisition of Land - Moss Vale Road South Urban Release Area 60

SA19.58...... Proposed Disposal of Vacant Land, St Georges Basin............................... 61

SA19.59...... Notification to Minister for Lands & Forestry of appointed Council Native Title Manager........................................................................................................ 62

SA19.60...... Former Landfill - Lake Conjola..................................................................... 63

SA19.61...... Shoalhaven Affordable Housing Strategy -
Property Acquisition Matters........................................................................ 78

Planning Environment & Development

SA19.62...... Refund Request - Fee Waiver - Shoalhaven Neighbourhood Services Inc - DA17/1741 and CD18/1535......................................................................... 79

SA19.63...... Information Requests - Conjola Community Association............................ 86

SA19.64...... Lake Conjola - MIN19.143 - Monthly Progress Update Report................... 90

Shoalhaven Water

SA19.65...... Acquisition of Easement - Sewer Purposes - South Nowra...................... 102

SA19.66...... Australian Government Bureau of Meteorology - National Performance Report 2017-18 Urban Water Utilities............................................................................. 108     

9.    Confidential Reports     

Reports

CSA19.3...... Proposed Disposal of Vacant Land - St Georges Basin.

Local Government Act - Section 10A(2)(c) - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

 

CSA19.4...... Proposed Acquisition of Open Space Land identified in the Moss Vale Road South Urban Release Area

Local Government Act - Section 10A(2)(c) - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

 

CSA19.5...... Shoalhaven Affordable Housing Strategy -
Property Acquisition Matters

Local Government Act - Section 10A(2)(c) - Information that would, if disclosed, confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

                


 

 Strategy and Assets Committee – Tuesday 14 May 2019

Page  

 

Strategy and Assets Committee

 

Delegation:

pursuant to s377 (1) of the Local Government Act 1993 the Committee is delegated the functions conferred on Council by the Local Government Act 1993 (LG Act) or any other Act or delegated to Council, as are specified in the Schedule, subject to the following limitations:

i.        The Committee cannot exercise any function delegated to the Council which by the terms of that delegation cannot be sub-delegated;

ii.       The Committee cannot exercise any function which s377(1) of the LG Act provides cannot be delegated by Council;

iii.      The Committee cannot exercise a function which is expressly required by the LG Act or any other Act to be exercised by resolution of the Council; and

iv.      The Committee cannot exercise any function which is a function of the General Manager under s335 of the LG Act.

SCHEDULE

a.   Make recommendations to Council and consider, formulate, review and adopt policies in relation to Councils corporate & community planning under Part 2 of Chapter 13 of the LG Act, asset management and in connection with the other functions listed in this Schedule and in particular to make recommendations to Council in respect of the content of Councils community strategic plan, delivery program, resourcing strategy and operational plan within the meaning of Part 2 of Chapter 13 of the LG Act;

b.   Make recommendations to Council and consider, formulate, review and adopt Council policies, plans and strategies other than those in respect of town planning and environmental, natural resources / assets, floodplain, estuary and coastal management and sustainability matters that are dealt with by the Development and Environment Committee.

c.   Make recommendations in respect of the introduction of new fees or charges or the alteration of existing fees and charges for inclusion in the Councils next operational plan within the meaning of s405 of the LG Act;

d.   Monitor, review and consider matters relating to the operations and strategic direction of Councils Holiday Haven Tourist Parks Group;

e.   All functions in respect of the management of, and facilities provided on Crown Land in respect of which Council is the ‘Crown Land Manager’ under Division 3.4 of the Crown Lands Management Act, 2016 and the making of recommendations to Council regarding such matters where the function is not dealt with under the delegations to the General Manager or cannot be delegated by Council;

f.    Provision of corporate direction to the Shoalhaven Water Group in respect of powers delegated to it by Council regarding the construction, alteration or maintenance of water and sewerage works, effluent works and pump out removal;

g.   Authorise the expenditure of funds raised under s64 of the LG Act within the limits outlined in, and in accordance with Councils adopted Development Servicing Plan and other relevant adopted Council policies;

h.   Make recommendations to Council in respect of fees and charges for water and wastewater services provided by Council;

I.    Develop, implement, review and adopt strategic policies for water, sewerage and effluent operations of Council;

j.    Undertake preliminary investigations (feasibility, cost benefit, risk analysis, etc.) into development opportunities for Councils strategic land holdings and make recommendations to Council.

k.   Review and make recommendations to Council in relation to:

l.    The sale prices of land in connection with residential and industrial Council subdivisions;

m.  The sale of Council property or the purchase or resumption of land;

n.   The compensation to be offered in respect of land resumed by Council; and

o.   Properties leased or rented by Council, other than those delegated to the General Manager for approval and execution in accordance with MIN14.912 and MIN15.237 of the Council.

p.   To determine and accept all tenders with a value of $1 Million or more, except those tenders required by law to be determined by full Council (MIN17.334).

 

 

 


 

 

 

 

Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 9 April 2019

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.01pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Amanda Findley

Clr Patricia White

Clr Kaye Gartner

Clr Nina Digiglio

Clr Annette Alldrick

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Stephen Dunshea – Acting General Manager

 

 

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Gartner / Clr Alldrick)                                                                                 MIN19.214

That the meeting be adjourned to allow the Regional Development Committee to complete the meeting proceedings.

CARRIED

 

 

 

The meeting was adjourned at 5.01pm to enable continuation of the Regional Development Committee.

 

The meeting reconvened at 6.01pm following the conclusion of the Regional Development Committee.

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Amanda Findley

Clr Patricia White

Clr Kaye Gartner

Clr Nina Digiglio

Clr Annette Alldrick

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Stephen Dunshea – Acting General Manager

 

 

Apologies / Leave of Absence

An apology was received from Clr Gash and Clr Guile.

 

 

Confirmation of the Minutes

RESOLVED (Clr White / Clr Digiglio)                                                                                   MIN19.215

That the Minutes of the Strategy and Assets Committee held on Tuesday 12 March 2019 be confirmed.

CARRIED

 

 

Declarations of Interest

Nil

 

 

Mayoral Minutes

Nil

 

 

Deputations and Presentations

Nil

 

 

Notices of Motion / Questions on Notice

 

SA19.38     Notice of Motion - Support for Greenwell Point Men's Shed

HPERM Ref: D19/105306

Recommendation (Item to be determined under delegated authority)

That Council provide 250 tonnes of gravel/road base for the completion of the Greenwell Point Men's Shed car park.

RESOLVED (Clr Pakes / Clr Watson)                                                                                  MIN19.216

That Council provide 250 tonnes of gravel/road base for the completion of the Greenwell Point Men's Shed car park.

CARRIED

 

 

Call Over of the Business Paper

Items called over for debate: SA19.40, SA19.41 and SA19.48

Remaining items marked with an asterisk (*) were resolved en-block at this time.

 

Reports

 

SA19.40     Review Access Areas for Dogs Policy (POL16/173) - Engagement of Consultant, Allocation of Budget and Establishment of Community Reference Group

HPERM Ref: D19/58337

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Engage Balancing Act to commence the review of the Access Areas for Dogs Policy (POL16/173).

2.    Allocate a budget of $50,000 to engage the consultant to undertake the review from savings at the end of March 2019 Quarterly Budget Review.

3.    Establish a Community Reference Group with the members in Attachment 1. 

4.    Receive a report on the draft Policy and Guidelines to Council prior to public exhibition.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN19.217

That the matter regarding Review Access Areas for Dogs Policy (POL16/173) - Engagement of Consultant, Allocation of Budget and Establishment of Community Reference Group be deferred pending a Councillor Briefing.

CARRIED

 

 

SA19.41     Sustainable Energy Initiatives

HPERM Ref: D19/84629

Recommendation (Item to be determined under delegated authority)

That the Committee receive the Sustainable Energy Initiatives report for information.

 

RESOLVED (Clr Proudfoot / Clr Gartner)                                                                             MIN19.218

That the Committee receive the Sustainable Energy Initiatives report for information.

CARRIED

 

 

SA19.48     NSW Government - Active Transport Program - Approved Projects 2018-19 and 2019-20

HPERM Ref: D19/88293

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Accepts the grant funding offers under the NSW State Government Active Transport Program in the 2018-19 budget, as follows:

a.    $10,000 for the construction of end user facilities (bike racks) city wide, authorising the expenditure as follows;

·    Chris Creek, Sussex Inlet (adjacent to shared path and picnic facilities), adding value to the current shared path bridge project

·    Huskisson, adjacent to Portside Café (near Huskisson wharf)

·    Wowly Creek access (end of Monarch Place), Callala Bay

·    Moona Moona Creek reserve (adjacent playground)

·    Centre Street, Callala Beach (adjacent to community hall and public toilets)

b.    $15,000 for the construction of kerb ramps city wide, authorising the expenditure as follows:

·    Nowra (two locations: intersections of Berry Street and Bice Road, and Worrigee Street and Nowra Lane)

·    Bomaderry (intersection of Bunberra Street and Dalwah Street)

·    Huskisson (intersection of Sydney Street and Field Street)

c.    Provide Council’s matching funding ($25,000) reallocated from savings on the Beach Road Mollymook path project.

2.    Accepts the grant funding offers under the NSW State Government Active Transport Program in the 2019-20 budget, as follows:

a.    $290,000 for the construction of Stage 2 of the Deering St, Ulladulla off road Shared User Path project, completing the extension to Ulladulla Lighthouse

b.    $135,000 for the construction of an off road shared user path linking St Georges Basin to Sanctuary Point (completing the missing link)

c.    $12,500 for the survey, design, and cost estimation of a shared user path bridge over Swan Lake Inlet (The Springs Road, Cudmirrah)

d.    $156,900 for the construction of pedestrian accessibility improvements (including kerb ramps and extensions) at the intersection of South St & Princes Hwy, Ulladulla.

3.    Allocate $594,400 in the draft 2019-20 budget to provide the additional matching funds required to deliver the approved projects.

4.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Local Members of Parliament (for Kiama and South Coast), thanking them for their ongoing support of the Shoalhaven Community through the NSW Active Transport Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local safety and accessibility improvements.

 

RESOLVED (Clr Findley / Clr Gartner)                                                                                 MIN19.219

That:

1.    Council accepts the grant funding offers under the NSW State Government Active Transport Program in the 2018-19 budget, as follows:

a.    $10,000 for the construction of end user facilities (bike racks) city wide, authorising the expenditure as follows;

·    Chris Creek, Sussex Inlet (adjacent to shared path and picnic facilities), adding value to the current shared path bridge project

·    Huskisson, adjacent to Portside Café (near Huskisson wharf)

·    Wowly Creek access (end of Monarch Place), Callala Bay

·    Moona Moona Creek reserve (adjacent playground)

·    Centre Street, Callala Beach (adjacent to community hall and public toilets)

b.    $15,000 for the construction of kerb ramps city wide, authorising the expenditure as follows:

·    Nowra (two locations: intersections of Berry Street and Bice Road, and Worrigee Street and Nowra Lane)

·    Bomaderry (intersection of Bunberra Street and Dalwah Street)

·    Huskisson (intersection of Sydney Street and Field Street)

c.    Provide Council’s matching funding ($25,000) reallocated from savings on the Beach Road Mollymook path project.

2.    Council accepts the grant funding offers under the NSW State Government Active Transport Program in the 2019-20 budget, as follows:

a.    $290,000 for the construction of Stage 2 of the Deering St, Ulladulla off road Shared User Path project, completing the extension to Ulladulla Lighthouse

b.    $135,000 for the construction of an off road shared user path linking St Georges Basin to Sanctuary Point (completing the missing link)

c.    $12,500 for the survey, design, and cost estimation of a shared user path bridge over Swan Lake Inlet (The Springs Road, Cudmirrah)

d.    $156,900 for the construction of pedestrian accessibility improvements (including kerb ramps and extensions) at the intersection of South St & Princes Hwy, Ulladulla.

3.    Council allocate $594,400 in the draft 2019-20 budget to provide the additional matching funds required to deliver the approved projects.

4.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Local Members of Parliament (for Kiama and South Coast), thanking them for their ongoing support of the Shoalhaven Community through the NSW Active Transport Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local safety and accessibility improvements.

CARRIED

 

 

Items marked with an * were moved ‘en block’.

 

SA19.39     Appointment of Risk and Audit Committee Chair

HPERM Ref: D19/78352

RESOLVED* (Clr Wells / Clr Alldrick)                                                                                   MIN19.220

That Council endorse the appointment of Peter McLean as the Risk and Audit Committee Chair.

CARRIED

 

 

SA19.40     Review Access Areas for Dogs Policy (POL16/173) - Engagement of Consultant, Allocation of Budget and Establishment of Community Reference Group

HPERM Ref: D19/58337

Item dealt with earlier in the meeting see MIN19.217

 

 

SA19.41     Sustainable Energy Initiatives

HPERM Ref: D19/84629

Item dealt with earlier in the meeting see MIN19.218

 

 

SA19.42     Tenders - External Plant Hire - 2019/2020

HPERM Ref: D19/87413

RESOLVED* (Clr Wells / Clr Alldrick)                                                                                   MIN19.221

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

 

 

 

SA19.43     Marsdens Law Group - 2019 Local Government, Planning & Environmental Law Conference

HPERM Ref: D19/90541

RESOLVED* (Clr Wells / Clr Alldrick)                                                                                   MIN19.222

That Council

1.    Notes the details of the 2019 Local Government, Planning & Environmental Law Conference scheduled for 21 June 2019 in Campbelltown.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA19.44     Acquisition of Electricity Easement for Pad Mount Substation - Lot 366 DP 821493 New Street, Ulladulla

HPERM Ref: D19/60133

RECOMMENDATION* (Clr Wells / Clr Alldrick)

That Council:

1.    Compulsory acquire an Electricity Easement 5.5 meters by 2.75 meters for Endeavour Energy over Crown land Lot 366 DP 821493;

2.    Pay compensation and costs associated with the acquisition from Holiday Haven’s Capital Programs Fund. Compensation determined by the Valuer General to be in accordance with the provisions of the Land Acquisition (Just Term Compensation) Act 1991;

3.    Make the necessary application to the Minister for Local Government and the Governor for approval to the acquisition under the Local Government Act 1993; and

4.    Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

CARRIED

 

 

SA19.45     Draft Policy - Creation of an Asset Protection Zone (APZ) over Council Owned or Managed Land

HPERM Ref: D19/60437

RECOMMENDATION* (Clr Wells / Clr Alldrick)

That Council:

1.    Resolve to place the draft policy “Creation of an Asset Protection Zone (APZ) over Council Owned or Managed Land” on public exhibition for 28 days and seek submissions;

2.    Deem this policy adopted at the conclusion of the submissions period, on the provision no submission(s) or submission(s) that would mean minor alteration to the Policy be received;

3.    Receive a further report should submission(s) that are considered to have a significant effect on the policy be received.

CARRIED

 

 

SA19.46     Solar Garden - Update Report

HPERM Ref: D19/8527

RESOLVED* (Clr Wells / Clr Alldrick)                                                                                   MIN19.223

That Council:

1.    Note Repower Shoalhaven’s advice that it is intending to submit a funding application under the NSW Government’s $30M Regional Community Energy Fund to deliver a Solar Garden in the Shoalhaven.

2.    Advise Repower that Council supports the installation of a Solar Garden on either the Old Tip Site at North Nowra or the Northern Section of the Animal Shelter Site at Nowra Hill and will make these sites available to Repower for such a use, subject to the necessary approvals being obtained.

CARRIED

 

 

SA19.47     Tree Planting - Schools Policy

HPERM Ref: D19/55433

RESOLVED* (Clr Wells / Clr Alldrick)                                                                                   MIN19.224

That Council retain the Tree Planting - Schools Policy and amend it to reflect the following:

1.    The Policy offering $200 per school for planting of trees on school or Council owned or managed land be communicated in writing to all local School Principals and Parents and Citizens Clubs annually, in the term prior to National Tree Day

2.    Council staff, Bushcare and Parkcare teams continue to offer technical advice on tree selection and planting where possible.

3.    Council allow trees to be planted on or around school property.

CARRIED

 

 

SA19.48     NSW Government - Active Transport Program - Approved Projects 2018-19 and 2019-20

HPERM Ref: D19/88293

Item dealt with earlier in the meeting see MIN19.219

 

 

SA19.49     Ratepayer Advance Agreement - Kerb & Gutter Construction - 41 Basin View Pde Basin View

HPERM Ref: D19/96468

RECOMMENDATION* (Clr Wells / Clr Alldrick)

That

1.    Council amend the resolution of 22 January 2019 to enter into a Ratepayers Advance Agreement, executed under the Seal of Council with:

a.    D L Mood of 41 Basin View Parade, Basin View (postal address is # 43) in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 (excluding GST) is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

b.    D L Mood of 43 Basin View Parade, Basin View (same as postal address) in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 (excluding GST) is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

c.    C J Hobbs of 45 Basin View Parade, Basin View (Postal Address: PO Box 127, St Georges Basin) in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 (excluding GST) is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

2.    The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

CARRIED

 

 

 

Note: Clrs Watson and White recommended that Council send a letter of Congratulations to the Hon Shelley Hancock and the Hon Gareth Ward for their re-election in the recent State Government Elections, and their promotion to Ministerial Roles.

 

The Mayor advised that the correspondence has already been sent.

 

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Pakes / Clr Wells)                                                                                      MIN19.225

 

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                       

CSA19.2         Tenders - External Plant Hire - 2019/2020

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CARRIED

 

 

The meeting moved into confidential the time being 6.38pm.

 

 

The meeting moved into open session, the time being 6.39pm.

 

 

 

 

 

 

 

Report from confidential session

 

The following resolutions of the meeting, whilst closed to the public, were made public.

 

CSA19.2    Tenders - External Plant Hire - 2019/2020

HPERM Ref: D19/71044

RESOLVED                                                                                                                        MIN19.226C

That

1.    Council appoint the following suppliers to the External Plant Hire – Preferred Supplier Panel commencing immediately on the execution of Panel Deeds and expiring on 31 December 2020.

Supplier

ABN

A & D Tree Services

78 613 230 407

Shoalhaven Earthworks

54 871 776 548

AllFab Mobile Welding

41 092 437 155

Orange Hire

97 133 373 154

Aqua Assets

32 075 144 419

Summit Open Space (Asplundh)

83 055 140 424

Brooks Hire

20 008 975 988

Brummys (BeCivil)

84 603 502 334

C & S Varty Earthmoving

23 262 716 630

City Coast Plumbing Services

84 100 018 451

Cleary Bros

28 000 157 808

Coates Hire

99 074 126 971

Conplant

15 000 373 151

DJ & KC Schutz Roller Hire

31 659 320 136

Druce DP

33 098 227 895

Egans Plant Hire

50 077 737 396

Environmental Services Group

43 145 149 971

Milton Ulladulla Water Carters

33 085 195 357

Hassmore

50 143 451 352

Hisway

11 000 904 941

J & S Wearne

63 366 305 738

JBG Civil

64 625 107 833

Jeffers Backhoe

93 540 819 098

MGC Civil Works

93 089 559 982

Kennards Hire

69 001 740 727

Knowles Construction

35 353 424 636

L & T Jervis Bay Tippers

55 612 238 070

Mike's Tree Service

23 885 258 956

Nick Bunt Plant & Machinery

46 623 241 949

Nowra Cranes

73 104 808 844

Longreach Earthmoving

64 073 910 997

Pipe Management Aust

14 145 894 695

Porter Excavations

92 063 115 346

Pyree Civil

60 461 213 312

Rollers Australia

50 087 309 091

Sal's Excavation

56 940 672 074

Sherrin Rentals

52 074 173 756

South Coast Earthworks

86 152 669 826

Specialised Pavement Services

46 076 353 887

SPA

90 002 900 736

TJM Haulage & Contracting

80 146 964 543

Total Drain Cleaning Service

17 130 467 346

Tutt Bryant Equipment

59 087 847 489

Ulladulla Crane Hire

54 102 007 250

VAC Group Operations

33 130 054 296

W & A Bogg

44 868 575 038

2.    The contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government Regulation by the relevant Group Director.

CARRIED

 

 

 

There being no further business, the meeting concluded, the time being 6.40pm.

 

 

Clr Wells

CHAIRPERSON

 

 

 

 


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.50     Notice of Motion - Ulladulla Sea Pool

 

HPERM Ref:       D19/145844

 

Submitted by:    Clr Mark Kitchener   

Purpose / Summary

The following Notice of Motion, of which due notice has been given, is submitted for Council’s consideration.

 

Recommendation (Item to be determined under delegated authority)

That Council trial an extended opening of the Ulladulla Sea Pool including winter this year (2019).

 

 

Background

At the reconvened Ordinary Meeting on 2nd May, Council resolved to the trial opening of Huskisson Sea Pool for the winter season. Similar to Huskisson, Ulladulla has a sea pool of the same dimensions, the same style and built by the same contractors many years ago. The Ulladulla Sea Pool is also located in the middle of town in the most activated strip in the Southern Shoalhaven.

The Ulladulla Sea Pool is used at varying times of the day. Swimmers start arriving at dawn and there is a flurry of people until 9:00 am, then people come randomly with another burst around lunch time and after work.

The Ulladulla Sea Pool caters for many different groups. There are swimmers in training, residents with health conditions that choose to swim in salt water for the added buoyancy or because they can’t swim in chlorinated water, family groups, tourists and recreational swimmers. When the water becomes cold, swimmers don wetsuits. There isn’t a week goes by without someone asking me to have the Ulladulla Sea Pool open for winter.

It is said, exercising in cold environments promotes good health and longevity. Having the Ulladulla Sea Pool open during winter will give those residents who want to start up an ice-bergs swimming group the opportunity to do so in a safe environment.

 

Note by the General Manager

Over the past two years, the Huskisson and Ulladulla Sea Pools’ season length has been extended from closing at the end of March to closing at the end of May, with the costs absorbed through operational budgets.

The proposed Trial Opening Ulladulla Sea Pool over Winter Notice of Motion will cost an additional estimated $15,000 (June until October). This will also require a maintenance shutdown period of a minimum two (2) weeks in October, prior to reopening gain for the summer season. Should Council wish to extend this to an ongoing basis at both sea pools, this will require an additional $30,000 per annum for both locations.

As there is currently no supervision at the Sea Pool other than early morning cleaning and preopening safety checks, staff will be unable to measure patronage through the proposed winter extension.  


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.51     Quarterly Progress Report - Councillors' Notices of Motion

 

HPERM Ref:       D19/148303

 

Group:                General Manager's Group    

Attachments:     1.  Incomplete Notices of Motion (councillors information folder)

2.  Completed Notices of Motion (councillors information folder)   

Purpose / Summary

To provide the quarterly progress status on Councillors’ Notices of Motion as resolved at the Ordinary Meeting in December 2018.

Recommendation (Item to be determined under delegated authority)

That the Progress report on Councillors’ Notices of Motion be received for information.

 

 

Options

1.    As recommended

Implications: The listing of Actions will be received by the Council for information

 

2.    Alternate recommendation

Implications: Not known

 

Background

In response to a Notice of Motion (CL18.350), at the Council Meeting held on 18 December 2018, Council resolved (MIN18.992):

“That the progress status of councillors’ notices of motion be reported quarterly at Ordinary Meetings of Council.”

This report provides, in the Councillor Information folder, the following:

·    A list of incomplete Notices of Motion.

·    A list of Notices of Motion completed since 1 January 2019.

  


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.52     Revitalising Town & City Centres Conference

 

HPERM Ref:       D19/126087

 

Group:                Finance Corporate & Community Services Group 

Section:              Human Resources, Governance & Customer Service  

Purpose / Summary

To consider Councillor attendance at the Revitalising Town & City Centres Conference scheduled for 25-27 June 2019 in Parramatta.

 

Recommendation (Item to be determined under delegated authority)

That Council

1.    Notes the details of the Revitalising Town & City Centres Conference scheduled for 25-27 June 2019 in Parramatta.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

 

Options

1.    As per the recommendation.

 

2.    That Council limit the number of Councillors attending the Conference and such attendance be deemed Council Business.

 

3.    That Council not approve Councillor attendance at the Conference as Council Business.

 

Background

The Revitalising Town & City Centres Conference is considered relevant to local government. Information in relation to the conference can be found on Criterion Conferences website.

Criterion Conferences website link

Costs associated with the conference are estimated as follows:

·     Registration :        $3,197.00 (including two Workshops on the 27 June)

$2,499.00 (conference only)

$399.00 per Workshop

·     travel, accommodation and out of pocket expenses not yet determined.

An option available to Council is to define the number of Councillors attending the conference and for Council to determine the appropriate Councillors authorised to attend.  This option is presented having regard to the increase in Councillor expenses in recent years, so that Council may pro-actively control this area of expenses when appropriate.

The Conference commences at 8.00am Tuesday 25 June 2019 and concludes at 5.00pm Wednesday 26 June 2019. Two Workshop will be held on Thursday 27 June 2019 commencing at 9.00am and concluding at 4.30pm. The following Council Business is scheduled within the period of the conference:

·     Shoalhaven Tourism Advisory Committee 24 June 2019.

·     Ordinary Council Meeting 25 June 2019.

·     Councillor Briefing 27 June 2019.

 

Policy Implications

The Council Members – Payment of Expenses and Provision of Facilities Policy limits attendance at conferences to three per annum per councillor exclusive of any conference arranged by either the State or National Local Government Associations.

 

Financial Implications:

Funds are available for Councillors to attend this conference.


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.53     March 2019 Quarterly Budget Review

 

HPERM Ref:       D19/135573

 

Group:                Finance Corporate & Community Services Group 

Section:              Finance 

Attachments:     1.  Quarterly Budget Review Statement - March 2019 (under separate cover)   

Purpose / Summary

In accordance with Regulation 203(1) of the Local Government (General) Regulation (2005), the responsible accounting officer must prepare and submit to Council a budget review statement after the end of each quarter. This has been carried out for the third quarter of the 2018/19 financial year.

 

Recommendation

That Council

1.    Receive the March Quarterly Budget Review for information

2.    Adopt the adjustments, as outlined in the March Quarterly Budget Review document

3.    Adopt the projects that are being reforecast to the 2019/20 Draft Budget and accept them as a submission to the 2019/20 Draft Budget

 

 

Options

1.    Adopt the recommendation

Implications: Nil

 

2.    Not adopt the recommendation and make an alternative resolution

Implications: Staff will need to rework the quarterly budget review in accordance with the alternative resolution.

 

Background

The budget review involves an analysis of Council’s annual budget for each Group to determine whether any changes in votes are required for the period.  This process has been undertaken for the period to 31 March 2019 and any changes have been reported in the Quarterly Budget Review Document.  This report also analyses the progress of each group in achieving its financial objectives.


 

Projects requiring funding

The following Council resolutions and reports have been noted as priority items for consideration/inclusion in future budgets:

As future funding is identified, it will be highlighted and put to Council to place against their next highest priority from the above list.

Council’s Funds

General Fund

The budget adopted by Council produced an operating profit of $13.5M after capital grants, an operating deficit before Capital Grants and Contributions of $2.9M, and a reduction in our cash and investments of $11M.

The current budget cash deficit of $180K is per the December Quarterly Budget Review report. The reduction in the March Review cash deficit of $124K is due to the following factors:

·    Additional rates revenue from new properties (subdivisions) +$88K

·    Reduction in corporate postage +$50K

·    Assorted revenue (leaseback, street parking) +$6K

·    Jetty licence fees to reserve -19K

In terms of what is driving the operating result, the following are the amendments that are impacting:

 

Revenue

As at 31 March, General Fund has achieved 78% of the revised budget. This is primarily due to the raising of rates revenue in full. Excluding rate income, General Fund has achieved 69% of the revised budget. The March Quarterly Budget Review Statement recommends an increase of $1.6M. The major adjustments in the review are:

Category

Amount ($’000)

Reason

Revenue

Rates and Annual Charges

+89

Additional Rates revenue received

User Charges & Fees

-174

Reduction SEC -200K, Reduction Family Day Care -60K, Proponent funded works +70K, Kerb & Gutter +9K

Other Revenues

+298

+196K Tourism campaigns, Arts Centre +20K, Closure of Management Committee +16K, Waste Property rental +24K, Other property rentals +42K

Internal Revenues

+147

+81K Fleet, +41K Environmental, +40K Major Projects, -15K Signwriting

Grants & Contributions - Operating

+361

9 new operational grants (Boneseed, Frogbit, CPTIGS, Community Needs Gap, Health & Wellbeing, Crime Prevention, Milton Library, Museum Advisor, Youth Week)

Grants & Contributions – Capital

+888

2 new capital grants (York Street, Boongaree), High Voltage Contribution.

 

Operating Expenditure

General Fund is on target with operating expenditure at 73% of the revised budget. The March Quarterly Budget Review Statement recommends a decrease of $462K, made up of:

Category

Amount ($’000)

Reason

Operating Expenditure

Employee Benefits & Oncost

-359

Transfer from operational to expenditure on capital projects.

Materials & Contracts

+579

Expenditure of grants (above), Reduction in SEC expenditure, Proponent Funding received, transfer from Economic Projects Reserve +50K, transfer from Capital +34K

Other Expenses

-677

Reduction in Postage, Transfers to capital area

Internal Expenses

-1

Transfer to capital area

 

Non-Operating Expenditure

Capital Expenditure as at 31 March is 33% of the revised budget (excluding commitments).  The March Quarterly Budget Review Statement recommends a budget increase of $246K, mostly due to the reforecast of expenditure from the operational budgets. 

During the March Quarterly Budget review – the following projects have been identified to be reforecast into the 19/20 financial year. 

Project

Amount to 2019/20

Comment

Nowra Administration Building Compliance

$870,000

Residual for fire suppression which will not proceed until current investigations and master planning for building future requirements is completed.

Building Better Regions Grant – Myola

$462,500

Delivery is over 2 years – survey, design and approvals year 1, construction year 2. Claims will be over 3 years as per the funding deed.

Currarong coastal erosion remediation

$300,000

Significant reduction in scope of works.  Not proceeding with rock revetment wall and trial groyne.

Broughton Vale Berry RFS (Council additional contribution)

$300,000

Project to proceed to tender. 

Nowra CBD All Day Carparking

$205,673

For 3 of the 4 locations, designs have now been completed (March 2019); awaiting the 4th location design, then will proceed to consultation.

Office Accommodation Project

$200,000

Newly created project for design works associated with building area use and future expansion options.

The Lake Circuit

$118,804

Project currently out to tender with additional budget in 19/20.  Once contract is awarded, work will commence.  Estimated to be late June.

McGrath Avenue Carparking

$100,000

Design now completed (March 2019), however awaiting another location design. Consultation proposed on all of the locations as a package, to allow for consultation.

Total

$2,556,977

 

 

Asset Sales

Asset sales are at 57% of the March Adjusted Budget.  No increase has been proposed.

 

Water Fund

The budget adopted by Council produced an operating profit of $2.4M, an operating profit before Capital Grants and Contributions of $1.4M and a reduction in cash and investments of $5.2M. The adjustments made in this quarterly review have resulted in the following:

 

 

The March Quarterly Budget Review Statement details the recommended budget adjustments with comments on these adjustments and any significant variances.  Below is a summary of the adjustments and results to date.

 

Income

As at 31 March, Water Fund has achieved 74% of the revised budget.

The March Quarterly Budget Review Statement recommends an increase of $441K. This adjustment relates mainly to Communication Towers $375K, the reimbursement for provision of power $49K and the reallocation of resources to capital projects $12K.

 

Operating Expenditure

As at 31 March, Water Fund has achieved 79% of the revised budget.

An increase of $140K is recommended for this review. This adjustment relates mostly to the Vincentia Communication Tower.

 

Non-Operating Expenditure

Capital Expenditure as at 31 March is 42% of the revised budget (excluding commitments).

A reduction of $3.56M is recommended after reviewing the timing of a number of key projects and expected outflow of payments.

 

Asset Sales

Asset sales are at 96% of the revised budget.  An adjustment of 12K has been recommended for sales that have occurred during the quarter.

 

Sewer Fund

The budget adopted by Council produced an operating profit of $11M, an operating profit before Capital Grants and Contributions of $9.5M and a reduction in cash and investments of $27.5M. The adjustments made in this quarterly review have resulted in the following:

The March Quarterly Budget Review Statement details the recommended budget adjustments with comments on these adjustments and any significant variances. Below is a summary of the adjustments and variances to date.

 

Income

As at 31 March, Sewer Fund has achieved 76% of the revised budget. 

The March Quarterly Budget Review Statement recommends an increase of $18K. This adjustment relates to increased chargeable private works $15K and leaseback fees $3K.

 

 

Operating Expenditure

Operating Expenditure as at 31 March is 67% of the revised budget. No adjustments have been recommended.

 

Non-Operating Expenditure

Capital Expenditure as at 31 March is 37% of the revised budget (excluding commitments).  A reduction of $2.1M is recommended after reviewing the timing of a number of key projects and expected outflow of payments.

 

Asset Sales

Asset sales are at 93% of the revised budget.  No adjustments have been recommended.

 

Council’s Groups

General Manager’s Group

The recommended budget changes, revised budget and result to date for the General Manager’s Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

 

 

 

General Manager’s Comments:

Revenue is tracking behind pro-rata due to the grant funded projects in the Economic Development area $1.7M.  Due to the nature of the works, revenue will only be recognised upon completion of milestones. 

Operating expenditure is less than 75%.  This also arises predominantly from the ED due to the maintenance costs on industrial land being down – it’s been a dry summer and less mowing has been required on vacant lots.  There are also savings in salary provisions arising from vacancies and ongoing attempts to attract suitable staff to key positions.

Capital is at 40% for ED, however works are underway with the final subdivision at Woollamia.

 

Finance, Corporate and Community Services

 

The recommended budget changes, revised budget and result to date for the Finance, Corporate and Community Services Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

Group Director’s Comments:

Income budget is higher than projected due to successful grant applications being received.  These include Building Better Regions Fund (Boongaree, Community Wellbeing Plan, Needs Assessment ), NSW Government Crime Prevention (Safer by Design Training), Everyone can play (Boongaree) & Community Building. 

In the Tourism Area, funding has been received for the NSW Unspoilt South Coast Marketing Campaign. 

At the Shoalhaven Regional Gallery there has been a greater than forecast income from sales of artwork, associated with the calibre of exhibitions & artists.  This has offset the additional staff cost being incurred at the Gallery to meet business demand.

Expenditure budget in the operational area for Project Q has been transferred to the Capital budget.  As parts of Project Q are progressively completed, these expenses will be capitalised.

Capital funding for the Bay & Basin District Library at Sanctuary Point has now been separated from the Bay & Basin Community Hub.  Additionally, capital funds have been identified and allocated as Council’s co-contribution towards the Building Better Regions Grant Funded projects as a part of this review.

The SRV funded works at Nowra Showground are at the planning and design stage.  A heritage consultant has been engaged to provide advice and relevant stakeholders are being consulted.

 

Planning, Environment and Development Services

 

The recommended budget changes, revised budget and result to date for the Planning, Environment and Development Services Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

Group Director’s Comments:

Overall revenue is below projection due to time lag between completion of works and payment of claims for grant funded projects, in particular Shoalhaven Levee restoration.  Also, revenue in Building and Compliance is not at revised projection level.

Expenditure is in line with budget, despite significant expenditure in regard to legal matters.

Small Lot Rural Subdivision

    Nebraska Estate: $65,240 remains for progressing rezoning investigations.

 

Verons Estate:  The $150,000 borrowed in 2006 to fund the rezoning investigations has been fully spent.  A total of $25,000 has now been transferred from the Strategic Planning Consultants budget.  This will need to be recouped from the landowners at a later date. $1,413 has also been transferred from road construction to rezoning investigations.  Further transfer(s) may be necessary to complete the project. 

 

Road investigations and construction:  The balance of the roadwork design budget for Nebraska Estate for 2018/2019 is $10,646.  The balance of the construction budgets for Jerberra, Verons and Nebraska Estates for 2018/2019 are $2.3M, $741K and $12,853 respectively. 

 


 

Assets and Works

The recommended budget changes, revised budget and result to date for the Assets and Works Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

Group Director’s Comments:

Income and expenditure are tracking at close to the expected amounts.  The timing of a number of capital projects have been revised and will be reforecast to the 19/20 budget. 

The Roads and Transport program overall currently has a budget of $64,582,827 expenditure of $42,311,951 or 66% of allocation. $14,297,697 is allocated to the Local and Regional roads budget of which expenditure represents 73% of allocation, the remaining funds have been committed.

Less than pro rata expenditure is occurring in the Stormwater program and Streetscape expenditure is ramping up given the Easter holiday season is now behind us.

$20,122,371 is allocated to ten “Special Projects” which are very complex in nature and most are still in the early development stages. Expenditure on the remaining $50,376,310 is at 54%.

 

Stormwater Levy

 

 

Group Director’s Comments:

Full Year budget for Stormwater program is $2,406,359. Current Expenditure $583,369 which represents 24% expended.

Works are significantly impacted by land acquisition, design delays and approvals. Engineers are identifying pipe renewals and replacements as alternative projects for expenditure this year. Based on current projections the funds will be underspent at the end of the year by $400,000 or 17%.

 

Special Rate Variations

Spending against the Special Rate Variation from 2013/14 is 60% of budget.

 

 

Group Director’s Comments:

Works are tracking as expected.  St Anns Street is scheduled for construction at the end of May 2019. Works at The Lake Circuit will be tendered for construction during Q4.

Spending against the Special Rate Variation from 2017/18 is 100% of budget and has been fully expended.

Spending against the Special Rate Variation from 2018/19 is 73% of budget.

Group Director’s Comments:

Works are tracking as expected.  The Showground Buildings will be let as a packaged tender during Q4.  Streetscape renewals have completed their design phase, and are moving through to the construction phase.  The replacement of the public amenities at Errol Bond Reserve are proposed to commence in May 2019.

 


 

Shoalhaven Water

 

The recommended budget changes, revised budget and result to date for the Shoalhaven Water (General Fund) Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

 

Group Director’s Comments:

The Shoalhaven Water General Group is operating slightly under budget, with revenue at 73% of budget and operational expenditure at 62% of budget. There are no adjustments recommended for this review.

 


 

Water Fund

 

The recommended budget changes, revised budget and result to date for the Shoalhaven Water (Water Fund) Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

Group Director’s Comments:

The Water Fund has operated close to budget over the last nine months, with operational expenditure tracking slightly above budget at 79.2% and revenue at 73.8% of budget. The adjustment for revenue relates to additional revenue from communication towers $375K, the reimbursement of costs $49K and the reallocation of resources to capital projects $12K. The adjustment to operating expenditure mainly relates to the demolishment of the old Vincentia communications tower. The capital program is progressing at 41.9% of budget and requires an adjustment of $3.564M. This reduction is due to a change in the timing of a number of capital projects and expected outflow of payments.


 

Sewer Fund

 

 

The recommended budget changes, revised budget and result to date for the Shoalhaven Water (Sewer Fund) Group are summarised below, details of the adjustments and variances are included in the March Quarterly Budget Review Statement.

 

Group Director’s Comments:

The Sewer Fund is operating on target, with operating expenditure tracking slightly under budget at 67.4% and revenue at 75.8%.  The adjustment to revenue relates to income from chargeable private works $15k and leaseback fees of $3K.  The capital program is at 36.9% of the budget and requires a reduction of $2.175M.  This reduction is due to a change in the timing of a number of capital projects and expected outflow of payments.

 

Financial Implications

Whilst the adjustments made in the March quarter budget review have improved the projected cash deficit budget, they have not fully eliminated it.  Council will need to be mindful of this situation in considering introducing new or expanded works or services in the absence of an identified funding source.   


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.54     Jervis Bay Maritime Museum - Long Term Management Agreement

 

HPERM Ref:       D18/223744

 

Group:                Assets & Works Group 

Section:              Business & Property 

Attachments:     1.  JBMM 2019-2022 Business Plan (under separate cover)

2.  REMPLAN JBMM - Attraction

3.  Agreement main body and schedule (under separate cover)

4.  Specifications

5.  Reserve Plan

6.  Key Performance Indicators

7.  Maintenance Responsibilities

8.  Jervis Bay Maritime Museum Asset Management Plan (under separate cover)

9.  Reports & Reporting Schedule

10.   Example planned maintenance program   

Purpose / Summary

Provide Council with the opportunity to consider entering into a long-term management agreement with the Lady Denman Heritage Complex Huskisson Incorporated (LDHCH Inc) for the management of the Jervis Bay Maritime Museum & Gallery with the allocation of associated funding under the proposed agreement.

Recommendation

That Council

1.    Revoke the Section 355 Management Committee status of the Lady Denman Heritage Museum Management Committee;

2.    Enter into a management agreement with the Lady Denman Heritage Complex Huskisson Incorporated ABN 84 292 148 464 for a term of 20 years plus extensions with a commencing annual management fee of $268,000 with annual 2% or CPI increases, whichever is the greater;

3.    Note the inclusion of additional funding in the draft 2019/20 budget;

4.    Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

 

 

Options

1.    Adopt the recommendation.

Implications: Council and LDHCH Inc (Jervis Bay Maritime Museum & Gallery) will enter into an agreement that clearly defines roles and accountabilities for both organisations and provides financial support commensurate with the financial obligations outlined in the management agreement.

 

2.    Not adopt the recommendation and resolve along the following lines:

Implications: Council re-confirm the Section 355 Management Committee status of the Lady Denman Heritage Museum Management Committee and continue to provide financial contributions from the donations budget.

 

Background

The Lady Denman Reserve (Lot 2 DP 870242 & Lot 137 DP 720912) at Huskisson is a Crown reserve (R96376 for Public Recreation, notified 1 October 1982 and for Community Purposes, Environmental Protection, Tourist Facilities & Services, notified 27 June 2008 as an addition to the reserve). Under the Crown Lands Management Act 2016 Council has been appointed the Crown land Manager of the Reserve to manage as if it was “Community Land” under the Local Government Act 1993 (LGA) and that the reserve is responsibly managed and the natural resources such as water, flora and fauna and scenic beauty are conserved, while still encouraging public use and enjoyment of the land.

The Jervis Bay Maritime Museum & Gallery website: www.jervisbaymaritimemuseum.asn.au has the following introduction:

“The Jervis Bay Maritime Museum features a world-renowned collection of maritime artefacts and navigational and surveying instruments.  The Museum exhibits a range of nautical equipment, models, photographs, paintings, drawings and objects relating to the history and heritage of the Jervis Bay area.

 The Museum is home to the historic Lady Denman ferry and other historic vessels.

 Located in Huskisson, Jervis Bay, the Museum enjoys a waterfront location on Currambene Creek. Positioned in a beautiful bush setting in Jervis Bay, the complex includes a large recreation area with native gardens, a mangrove boardwalk, fish feeding pond, boathouse and historic buildings.

The Jervis Bay region has a rich history of Indigenous culture and the museum sits on the land traditionally owned by the Dharawal and Dhurga people. The indigenous culture of the area is outlined in the Jervis Bay History exhibition.”

2018-2022 Business Plan

In December 2018 the Lady Denman Heritage Complex Huskisson Incorporated developed the “Jervis Bay Maritime Museum” – Business Plan 2018-2022. The Executive Summary states:

“The Jervis Bay Maritime Museum (The Lady Denman Heritage Collection Inc, LDHC) has in the past 3 years undertaken a range of new strategic directions to increase the Museum’s financial viability in the future. The LDHC Board and Management Committee believe that careful planning will enable the Museum to optimise the business into the future. However, it is recognised that revitalisation, replacement and refurbishment are required in the period 2019 – 2022 at the same time recognising an economic backdrop which affects individual spending in the leisure-based market, in which the Museum operates.

The 2018-19 Budget

The 2018-19 Budget approved by the Board is designed to permit the museum to operate on a ‘business as usual’ basis and progress the baseline priorities identified above. The Budget is on track, but it involves substantial constraints on the operations of the Museum, particularly in terms of staffing resources and the capacity to make even minor improvements to the museum facilities.

Priority Areas for Action

The Business Plan identifies the following priority tasks for 2018-19:

•   Negotiation of an increased base annual salary grant and a Long-Term Lease Agreement with Shoalhaven City Council

•           Fundraising and revenue generation

•           Asset Management

•           Staff Planning and Succession Planning

•           Business Development

 

Priority Projects

The Museum has identified priority projects to ensure the Museum can be competitive in the future. These projects are focused on the redevelopment of ageing displays, improvements to core infrastructure and planning for placement of the Cape St George lighthouse mantle and redevelopment of the pond area. They are contingent on external/grant funding and increased fund-raising from the Museum.

Completion of these projects will:

•   increase visitation

•   ensure the Museum is a creative hub for the community

•   an asset to the tourism delivery sector

•   an attractive place for volunteers to work

•   support diverse audiences

The full Business Plan can be found at Attachment 1.

Economic Contribution

With close to 30,000 annual visitations, based on local – 20%; domestic overnight – 45% and International – 35% (figures provided) the Jervis Bay Maritime Museum generates an economic benefit to the Shoalhaven in the order of $9.24m (calculated via REMPLAN Economic modelling). The REMPLAN Tourism Impact summary report is found at Attachment 2.

 

Funding

Council currently contributes to LDHCH Inc, via the donation budget, $111,000 annually (subject to CPI) and provides other financial assistance on an ad hoc basis.

Additional funds to bring the existing donation payment up to the recommended management fee have been included in the draft 2019/20 budget presented to Council’s Ordinary meeting on 30 April 2019.

 

Management Committee conversion to Management Agreement

The Management Committee appointed under the provisions of Section 355 of the LGA, represented by the LDHCH Inc, has managed the day to day responsibilities of this reserve on behalf of Council since 1981 with its status re-confirmed on several occasions as the entity responsible for the management of the Reserve by resolution of Council:

1.       Dated 20 September 2011 (MIN11.989); and

2.       Dated 4 October 2016 (MIN16.706)

The latter however also included in part:

“3.     The following Section 355 Management Committees be renewed; however, discussions commence to transition these Committees to an occupancy agreement within 2 years:

b.      Jervis Bay Maritime Museum”

The above recommendation was a result of the adoption of the “Lady Denman Reserve Strategic Business and Master Plan” by Council at its Ordinary Council meeting dated 26 July 2016 (MIN16.575) in part:

“a)     Adopt the Lady Denman Draft Strategic Business and Master Plan (LDDSBMP) with the amendments as attached in the report….”

An extract from the LDDSBMP at page 22 states:

“With a clearer understanding of how areas of the Reserve are used, a new process of management of the reserve would also need to be developed given that the existing Management Committee structure is not operated in accordance with Council’s guidelines. The future direction of management would involve a new formal agreement between Council and the Incorporated Body. The agreement (suggested to be a lease) would formalise the area under the management of the body, their responsibilities, level of subsidy or support offered by Council and the working relationships to be formed with other site users including existing (Laddie Timbery and caretaker), as well as future users.”

Notwithstanding the above, Council staff have, as early as 2011, attempted to secure, via negotiations, a tenancy agreement with Lady Denman Heritage Complex Huskisson Incorporated.

There were several reasons why the above action was considered necessary at that time but, historically, a summary of the three main reasons are explained as follows:

·        An Internal Council report dated June 2009 observed the activities of the Lady Denman Maritime Museum & Gallery “...continue to expand as does the Work Health & Safety requirements, legal contracts and work place accountabilities, financial and operational accountabilities.” It adds that the business of managing this facility is intricate and “...has grown beyond what could be considered a reasonable expectation of volunteers, both in terms of overall management capability and liability issues.

·        A management committee is an appropriate model to be relied on for the management of assets including land where there are multiple user groups. In those circumstances the committee is made up of representatives of the various (if not all) user groups and in that way no group is disadvantaged, and the interests of all user groups are well served. In this case there is only one user group and therefore a management committee representing multiple user groups is inappropriate in this case.

·        There has been considerable concern over an extended period about the ad hoc nature of demands on Council for capital works, the funding of various works, services and employment positions and for repairs and maintenance. It has been suggested that a capital works and maintenance programme annexed to a lease or some other form of management agreement might help to alleviate concerns in this regard and to facilitate sensible and timely financial planning for insurance, repairs and maintenance and for further capital expenditure, through Council’s budget processes.

A lease has been considered on several occasions; however, for competing reasons, each party has expressed concerns relating to certain issues which included but are not limited to the following:

·        A perception that under a lease agreement, Council would cease to contribute to the management of the reserve to the extent that it has in the past;

·        Liability for the payment of a rental and other outgoings including Council rates and insurances;

·        Responsibility for maintenance of assets and compliance with various statutes and regulations e.g. Work Health and Safety, Risk Management etc;

·        Personal liability of the volunteers; and

·        Interference in the running of the museum and galleries.

There is a contention which has been expressed by the Incorporated body that its activities on the Crown reserve does not in itself establish any liability for the payment of significant outgoings such as rent and rates. The incorporated body is, after all, managing the reserve, a community asset, on behalf of Council and aims to invest surplus funds it can generate, if any, back into the reserve or at least into the various programmes and promotions it undertakes.

It is difficult to support a contention in these circumstances that a lease is warranted. A lease is an interest in land granted by the registered proprietor, the “landlord”, to another party, the “tenant” or “lessee”, which confers a right to exclusive possession of the land for a fixed term. A lease usually creates obligations on the lessee to pay outgoings such as rates, taxes and insurances.

The Incorporated body is managing the reserve on behalf of Council and should not be put in a position where it is expected to assume responsibilities beyond what it can carry out. The Incorporated body claims that as a matter of principle, any agreement which provides for the management of this reserve should not result in disadvantage to either party. There is a view that this is virtually not achievable given the nature of a lease and the creation of obligations on the lessee.

Given the protracted history, as outlined above, what is now proposed is the engagement of the Incorporated body under a management agreement (like that existing for the Ulladulla Civic Centre). Negotiations in respect to the agreement have been ongoing since mid-2017, subject to Board and Council approval. Those negotiations have now concluded with each party happy to seek final approvals.

The core terms and conditions of the management agreement are defined in the table below:

 

Crown Land Manager & Contract Manager

Shoalhaven City Council

Reserve Owner

NSW Department of Industry (Crown Land)

Site Manager

Lady Denman Heritage Complex Huskisson Incorporated (LDHCH Inc)

Term

20 years + 1-year extensions per the management agreement

Management fee

$268,000 + GST

Management fee review

Annually to CPI or 2% whichever is the greater

 

The full Management Agreement is made up of the main body, schedule and Appendices A to H. An overview of each component of the agreement is found below.

Main Body & Schedule:

Defines the contractual relationship between Council and the LDHCH Inc. setting out key aspects of term, extensions, management fee, Insurance and Indemnity, administration, termination and definitions to name a few. The schedule lists key Items referred to in the body document. The main body and schedule are located at Attachment 3.

Specifications:

Defines the responsibilities (essential terms) of the Site Manager (LDHCH Inc) with a descriptor of each. The Specifications are located at Attachment 4.

Reserve Plan:

Defines the geographical area of responsibility under the agreement. The Reserve Plan is located at Attachment 5.

Key Performance Indicators:

Sets out the seven (7) key performance indicators which when met are the trigger for the one (1) year rolling term extensions. The table listing the key performance indicators, measure, success descriptor and base line are located at Attachment 6.

Maintenance Responsibilities:

Defines the maintenance responsibilities of each party like that under a landlord and tenant arrangement. Maintenance responsibilities are located at Attachment 7.

Asset Management Plan:

The Asset Management Plan sets out the maintenance strategies to assist LDHCH Inc manage regular, reactive and capitalised maintenance. The plan does not infer any financial obligations on either party but is rather a guide for budgeting with implementation as and when funds are available. The Asset Management Plan is located at Attachment 8.

Reports & Reporting Schedule:

Defines the reports to be provided to Council, their content and time frames around delivery of same. The schedule is located at Attachment 9.

Planned Maintenance Program:

The program is a simple one-page visual checklist pertaining to Regulatory and Statutory maintenance undertaken that forms part of the monthly reporting regime. An example of the planned maintenance program is located at Attachment 10.

  


 

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SA19.55     One-off Crown land vesting application - Formalisation of main access to Integrated Emergency Management Centre (IEMC) and Nowra Racing Complex

 

HPERM Ref:       D19/107320

 

Group:                Assets & Works Group  

Section:              Business & Property  

Attachments:     1.  Plan - Proposed Lot 5 - Access to IEMC and Nowra Racing Complex   

Purpose / Summary

To provide Council with an opportunity to consider submitting a one-off vesting application to the NSW Department of Industry – Lands, seeking proposed Lot 5 in subdivision SF 10607 to be vested in Council, as shown in Attachment 1.  This would facilitate the process to formalise the main access to IEMC and Nowra Racing Complex.

 

Recommendation

That Council submit a one-off vesting application to the NSW Department of Industry – Lands, seeking proposed Lot 5 in subdivision SF 10607 be vested to Council.

 

 

Options

1.    Resolve as recommended.

Implications: This would enable Council to apply for the vesting of this land and if successful complete the conditions of consent under SF10607, provide separate titles and dedicate proposed lot 5 as a road.

 

2.    Not resolve as recommended.

Implications: Proposed lot 5 would need to be compulsory acquired from the Department and compensation paid.

 

Background

Division 4.2 of the Crown Land Management Act 2016 (CLM Act) enables the Minister for Lands and Forestry to vest ‘transferable Crown land’ to councils to then own and manage under the Local Government Act.

This Division of the CLM Act is intended to be used almost exclusively as part of the “Land Negotiation Program”, with Shoalhaven City Council joining the program on 1 July 2019. Notwithstanding, there is a limited ability for councils to apply to the department for a one-off vesting where the land meets the local land criteria including circumstances where there is:

·    Strong ‘public interest’ to do so and a ‘public good’ would be achieved through doing so;

·    An exceptional local need or circumstance to justify a ‘one-off vesting’.

Lot 460 DP 1062117 is part of Crown Reserve 88840, for public recreation and racecourse which includes the greyhound track, thoroughbred horse track, harness race track and the speedway. Refer to the aerial photo below:

 

 

Previous long-term leases for the various tenants were able to be issued with a description relating to part of a lot. However, Section 7A of the Conveyancing Act 1919 now requires, where the total term of the lease is greater than 5 years, a plan to identify the lease area which must also:

·    Be a deposited plan of subdivision;

·    Bear a completed subdivision certificate; and

·    Be a survey, complying with the normal requirements for plan preparation and lodgement.

To issue new long-term leases to existing tenants Council undertook a subdivision of Lot 460 with development consent granted for a five (5) lot subdivision on 22 November 2017 under subdivision SF10607.

The proposed Lot 5, currently known as Dog Track Road, was constructed under an authority granted by a licence for access prepared, or at least sanctioned, by Crown Lands in the late 1970s. 

Dog Track Road provides access to the IEMC, harness race track and the Speedway and is on the northern side of the greyhound track.

In 2017, the Department of Industry – Lands provided consent to the five-lot subdivision of Lot 460 DP 1062117 within Crown Reserve 88840, on the basis that Council, acts to initiate acquisition of proposed Lot 5 for road purposes.

Prior to the commencement of the CLM Act on 1 July 2018 it was considered the only means of securing proposed lot 5 for a road was via a compulsory acquisition in accordance with the Land Acquisition (Just Terms Compensation) Act 1991. This would entail the payment of compensation.

The CLM Act Division 4.2 provides for vesting of Crown Land into local councils to address an exceptional local need, and it is Council’s intention to apply to the Department for a vesting of Lot 5 by demonstrating an exceptional need for the vesting in the application.  Vesting Crown land involves transferring the title of Crown land to the new owner and does not require payment of compensation.

 

 

 


 

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SA19.56     Acquisition of Lot 86 DP 29970, Unnamed Road Nowra Hill for the Western Bypass Corridor

 

HPERM Ref:       D19/66301

 

Group:                Assets & Works Group 

Section:              Business & Property  

Purpose / Summary

This report provides Council with an opportunity to approve the acquisition of Lot 86 Unnamed Road Nowra Hill for the future construction of Western Bypass Corridor.

Recommendation

That Council:

1.    Purchase by agreement, Lot 86 Unnamed Road Nowra Hill being Lot 86 DP 29970 from Joseph Charles Holmes, Shirley May Holmes & Darren Charles Holmes, for thirty thousand dollars ($30,000) excluding GST;

2.    Delegate authority to the General Manager to adjust the purchase price, if necessary, in accordance with settlement figures determined by Council’s solicitor;

3.    Fund all costs associated with the purchase including reasonable conveyancing costs for the Vendor, from the Property Reserve;

4.    Grant authority to affix the Common Seal of the Council to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to this resolution; and

5.    Classify the property purchased as ‘Operational’ Land in accordance with Section 31(2) of the Local Government Act 1993.

 

 

Options

1.    Adopt the recommendation.

Implications: The successful acquisition of the property will increase Council’s holding to twenty-seven (27) properties fronting the unnamed road for future development of the Western Bypass Corridor. Four (4) properties remain in private ownership.

 

2.    Not adopt the recommendation.

Implications: The property owners may choose to sell privately, therefore Council’s ownership of land fronting unnamed road will remain fragmented.

Background

The owners of Lot 86 DP 29970 have made a formal request to Council to purchase their property as the land is affected by Shoalhaven Local Environmental Plan 2014 Clause 7.21 Development on Land within the vicinity of the Western Bypass Corridor. The Clause restricts development on the land to protect the future construction of the road corridor.

Under Shoalhaven Local Environment Plan 2014 (SLEP 2014), Lot 86 has a land zoning of RU2 – Rural Land and has an area of 5,109.16m2. A review of Council’s records indicates the land does not comply with SLEP 2014 Clause 4.2D (3) Erection of dwelling houses on land in certain rural, residential and environment protection zones, and therefore the erection of a dwelling, is not permissible.

Council resolved in 1990 as follows (MIN90.2331)

“90/2331 -Old Golf Links Estate - Lots 76-106, DP 29970 - Regional Services Corridor, off Albatross Road, South Nowra File 86/1718

RECOMMENDED that with respect to the Old Golf Links Estate, DP29970, Regional Services Corridor off Albatross Road, South Nowra:

(a)   Council approach the landowners of Lots 76-79, 81-103 and 105 and 106, DP 29970 and offer to purchase the lots for the proposal of securing an anchor point for the regional services corridor;

(b)   Where owners wish to sell, then Council obtain valuations and negotiate the purchase price.

(c)   The funds be obtained from future loan borrowings; and

(d)   A Meeting be held with the landowners to discuss the matter.”

On 25 September 2018 a valuation was obtained through Walsh & Monaghan who assessed the market value of the land. Subsequent negotiations resulted in the owners accepting Council’s second offer of thirty thousand dollars ($30,000) in addition to reasonable conveyancing costs to affect the sale.

 

 


 

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SA19.57     Proposed Acquisition of Land - Moss Vale Road South Urban Release Area

 

HPERM Ref:       D19/122687

 

Group:                Assets & Works Group  

Section:              Business & Property   

Purpose / Summary

This report is to provide Council with the opportunity to consider a confidential report for the acquisition of land within the Moss Vale Road South Urban Release Area.

Further information is provided in a separate confidential report in accordance with Section10A(2)(c) of the Local Government Act 1993; if the information was disclosed, this would confer a commercial advantage on a person with whom Council is conducting (or proposes to conduct) business.

 

Recommendation

That Council, in accordance with Section 10A(2)(c) of the Local Government Act 1993 consider a separate confidential report in relation to property acquisition matters associated with Moss Vale Road South Urban Release Area.

 

 

Options

1.    Proceed in accordance with the recommendation.

Implications: Consider a separate confidential report for the proposed acquisition of land associated with the Moss Vale Road South Urban Release Area

 

2.    Not adopt the recommendation

 

Background

Council sought and was given approval for a low interest loan through the NSW Department of Planning & Environment’s Low-Cost Loan Initiative to accelerate the provision of infrastructure (open space) for new housing.

The purchase of land for open space using funds from the above loan forms part of a separate confidential report to Council.

 

 

 


 

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SA19.58     Proposed Disposal of Vacant Land, St Georges Basin

 

HPERM Ref:       D19/124286

 

Group:                Assets & Works Group  

Section:              Business & Property   

Purpose / Summary

To provide Council with an opportunity to consider a confidential report on the proposed disposal of Council’s vacant land in St Georges Basin.

Further information is provided in a separate confidential report in accordance with Section 10A(2)(c) of the Local Government Act 1993; if the information was disclosed this would confer a commercial advantage on a person with whom the Council is conducting (or proposes to conduct) business.

Recommendation

That Council in accordance with Section 10(a)(2)(c) of the Local Government Act 1993 consider a separate confidential report on the proposed disposals of vacant land in St Georges Basin.

 

 

Options

1.    Council accept the recommendation as presented.

Implications: Proposed property disposal will be considered by Council.

 

2.    Not adopt the recommendation

Implications: Proposed property disposal will not commence.

 

Background

The proposed disposal of Council’s vacant land located in St Georges Basin, as identified in the confidential report, was identified as surplus land for disposal as part of the 2017 Planning Proposal to amend Shoalhaven Local Environmental Plan 2014 (PP010 – Council Land Reclassification – Housekeeping).

 

 

 


 

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SA19.59     Notification to Minister for Lands & Forestry of appointed Council Native Title Manager

 

HPERM Ref:       D19/130925

 

Group:                Assets & Works Group 

Section:              Business & Property  

Purpose / Summary

To provide Council with the opportunity to appoint the Manager, Property Unit as Shoalhaven City Council’s native title manager as required under Section 8.6 of the Crown Land Management Act 2016 (CLM Act 2016) and provide notice of same to the Minister under Section 8.8 of the CLM Act 2016.

Recommendation

That Council confirm the engagement of the Manager, Property Unit as Shoalhaven City Council’s Native Title Manager and advise the Minister for Lands and Forestry as required by Section 8.8 Crown Lands Management Act 2016.

 

 

Options

1.    Resolve as recommended

Implications: Council will meet its statutory obligation to appoint a native title manager and provide notification to the Minister.

 

2.    Not resolve as recommended

Implications: Council will need to notify the Minister a native title manager has not been appointed stating reasons why or notify the Minister that Council is looking to appoint a different native title manager.

 

Background

Section 8.8 of the CLM Act 2106 requires each Council to give notice to the Minister for Lands and Forestry of the name and contact details of any person the Council has engaged or employed as a native title manager. The notice must be given as soon as practicable after 30 June (but not later than 31 October) of each year.

Section 377(1) of the Local Government Act 1993 states that the giving of a notice to the Governor or Minister is a non-delegable function meaning a resolution of Council is required.

 

 


 

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SA19.60     Former Landfill - Lake Conjola

 

HPERM Ref:       D19/114602

 

Group:                Assets & Works Group 

Section:              Commercial Services 

Attachments:     1.  Email from resident outlining recollection of what was dumped at Lake Conjola in the past

2.  ALS Water sampling test results - Pattimores Lagoon   

Purpose / Summary

To respond to MIN19.4 (Part 6), for action to be taken at the former landfill at Lake Conjola due to concerns that contamination from the site could be affecting the quality of water in the lake.

Recommendation (Item to be determined under delegated authority)

That in response to MIN19.4 (Part 6) Council undertake the following at a total cost of $16,500 and report back to council with the results of this sampling and future options;

1.    Write to local residents advising on the investigations being undertaken and seeking any local knowledge or understanding of materials that were place at the Lake Conjola Landfill site prior to it being decommissioned.

2.    Sample the soil in the creek line both upstream and downstream of the former landfill.

3.    Drill and install two monitoring boreholes plus collect surface samples.

 

 

Options

1.    As recommended.

 

2.    That Council reconsider its previous decision having regard for the costs identified.

 

Background

At the ordinary meeting on the 26 March 2019, Council resolved as follows in relation to the former landfill at Lake Conjola (Refer Part 6 MIN19.4).

“Report back to Council with a proposed plan and costings to undertake investigations for contamination at the old Waste Depot at Lake Conjola.  Such investigations to include:-

a.   Water samples in Pattimores lagoon, land run off water, Ground water. Take soil core samples. Take into consideration that many residents use bore water to water their gardens, vegetable gardens and fruit trees.

b.   Contaminations including asbestos, industrial liquids, insecticides.

c.   Seek information from Local residents on knowledge of what was dumped at the site from the original opening.”

 

Report

The current water sampling regime for the Lake Conjola is summarised as follows:

·    Weekly water sampling at 7 sites in the Lake (including the outlet from Pattimores Lagoon) testing for bacteriological indicators to monitor recreational water quality

·    Monthly water sampling from the 7 sites plus an additional 4 sites testing for bacteriological indicators, nutrients and chlorophyll to monitor the ecosystem health of the lake

·    Quarterly water sampling in Pattimores Lagoon in compliance with the Shoalhaven Water Environmental Protection Licence for the Sewage Treatment Plant.

The results of the Water sampling are publicly available on Council’s Aqua Data website.

On 29 March 2019 Council received an email from Jim Dale, a Lake Conjola resident, outlining his understanding of what was dumped at the site from the original opening.  His email is provided as an attachment for information and to provide context to this report (see Attachment 1).

 

A search was undertaken of Council’s records of the site. The following is a summary of that research:

·    The records show that on 2 Nov 1968 the Council Shire Clerk wrote to the District Surveyor indicating that council was in urgent need of a garbage depot in the Lake Conjola area.  A suitable site had been selected on Portion 176, a portion of a grazing lease let to Mr Curry.  The section of land had a light timber cover and was unsuitable for grazing, but ideally suited for the proposed depot.

·    The site was gazetted as a garbage depot in the Government gazette on 17 July 1970.  It is therefore assumed that tipping operations commenced in late 1970 or early 1971. 

·    Calculations of waste volume inputs documented in 1985 included 28.7 cubic metres per week from households and 106.5 cubic metres per week from holiday units, campsites and others.  The waste consisted primarily of domestic waste (dry household waste and putrescible garbage), trade waste (mainly from caravan parks) and building and demolition waste.

·    Council’s D6 bulldozer visited the site from the Ulladulla depot every week during peak tourist times and every 3 to 4 weeks during the winter months.

·    An inspection of the site by the Department of Health in June 1985 resulted in the Department requesting Council to take steps to close the depot in view of the potential contamination of the creek.

·    In May 1986 Council resolved to close the site and redevelop it as a transfer station, along with providing a kerbside collection service for the village.

·    Once closed the landfill was levelled out and covered with clay.  Native shrubs and groundcovers were also planted.

[Note: Clay is generally the material of choice for capping landfills.  Clay has a low permeability and is flexible enough to move with the settlement of the waste mass as it decomposes over time].

·    Since operating as a transfer station, the site has been regularly maintained and inspected.  No recorded evidence of leachate seepage from the former landfill has been identified during these inspections.

·    There is a high probability that asbestos materials were tipped in the landfill.  Asbestos was not banned in the 16-year period that the tip operated, and many houses in Lake Conjola would have been constructed with asbestos cement cladding.

[Note:  Asbestos is only a risk to human health if it is disturbed and asbestos dust particles float in the air where they can be breathed in.  Excavating into the old landfill to identify whether there is asbestos present will elevate the risk of exposure to Council staff, contractors and visitors to the facility.  Leaving the waste material sealed below the surface is the lowest risk option and is preferable]. 

·    Details of potential contaminated land in this area are detailed on Council’s GIS and potentially contaminated lands register.

 

Water samples in Pattimores lagoon. 

 

In response to an email from a Lake Conjola resident claiming that the former landfill has impacted on the water quality in Pattimores Lagoon, Council arranged to sample and analyse the water for typical leachate contaminants.  The water in Pattimores lagoon was sampled at the point where the creek that flows past the former tip enters into Pattimores lagoon on 25 February 2019.  The laboratory test results are attached and show that there is no evidence of contamination.

 

Proposed Plan and Costings

The following initial testing regime is proposed.

 

1.    Write to local residents (as required by Councils Resolution) and ask for any information on “what was dumped at the site from the original opening”. The returned information will be reviewed, and confirm via interview if necessary, to make sure that any testing adequately covers any credible claims. Estimated Cost $1,000.

 

2.    Sample the soil in the creek line both upstream and downstream of the former landfill.  If the creek is flowing, water samples will also be taken.  The results of this sampling will provide an indication of whether the former tip is impacting on the soil and water quality in the creek and will inform the next step in the investigation.  Estimated Cost $2,500.

 

3.    Drill and install two monitoring boreholes, one upstream and one downstream of the former landfill along the line of the creek.  The results of this sampling will inform whether Council will be required to carry out any further investigation or remediation actions at the site. $13,000.

 

Industrial liquids and insecticides will be included in the suite of analytes for the soil and groundwater testing.

 

Excavating into the old landfill to identify whether asbestos is present is considered to be a high risk, and not necessary.  It is likely that asbestos is present.  Asbestos buried within the fill below the cap is safe and does not represent a threat to anyone in the community.  The site is registered on Council’s GIS as potentially contaminated land and is therefore a no dig zone.

 

This sampling strategy will sufficiently inform Council whether further analysis or remediation is required at the former Lake Conjola landfill.

 

Community Engagement

In addition to the current extensive and ongoing community engagement with the Lake Conjola community, the Step 1 of the process outlined above will result in each resident being written to. Using this contact method Council will advise that the results of the testing will be made available on Council’s webpage and a link will be set up for this to occur.

 

Policy Implications

Nil

 

Financial Implications

The total cost of this proposal ($16,500) is unfunded.

This amount will need to be drawn from the 2018/19 operating and maintenance budget for the Lake Conjola Recycling and Waste Transfer Facility.

The Lake Conjola Recycling and Waste Transfer Facility generates an income of $63,000 per year.  The over expenditure of this budget will ultimately need to be funded from the operations at West Nowra.

The possibility of ongoing sampling and remediation and the cost of such, has not been considered at this stage.

 

 


 

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SA19.61     Shoalhaven Affordable Housing Strategy -
Property Acquisition Matters

 

HPERM Ref:       D19/140309

 

Group:                Assets & Works Group 

Section:              Technical Services  

Purpose / Summary

To provide Council with the opportunity to consider a separate confidential report on the acquisition of an additional property to facilitate the proposed Shoalhaven Affordable Housing Strategy.

The recommendation for consideration is provided in a separate confidential report, this is in accordance with section 10A(2)(C) of the Local Government Act 1993, if the information was disclosed, this would confer a commercial advantage on a person with whom council is conducting (or proposes to conduct) business.

 

Recommendation (Item to be determined under delegated authority)

That Council in accordance with Section 10A(2)(C) of The Local Government Act 1993, consider a separate confidential report on the acquisition of an additional property to facilitate the proposed Shoalhaven Affordable Housing Strategy.

 

 

Options

1.    Council Accept the recommendation as presented

Implications: Council will consider a separate confidential report outlining the proposal

 

2.    Not adopt the recommendation

Implications: Council will not be able to consider a separate confidential report

 

Background

Based on former activities associated with the Shoalhaven Affordable Housing Strategy, Council can consider a separate confidential report on an additional property acquisition for same.

  


 

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SA19.62     Refund Request - Fee Waiver - Shoalhaven Neighbourhood Services Inc - DA17/1741 and CD18/1535

 

HPERM Ref:       D19/114241

 

Group:                Planning Environment & Development Group 

Section:              Development Services 

Attachments:     1.  Fee Waiver Request   

Purpose / Summary

This report is to enable Council to consider a request made by Shoalhaven Neighbourhood Services Inc for the reimbursement of fees in relation to Development Application (DA17/1741) and Complying Development Certificate (CD18/1535) for Lot 4 DP 758794 – 81 Osborne Street, Nowra.

Recommendation

That Council:

1.    Reimburse Shoalhaven Neighbourhood Services Inc $2,555.95 (GST Incl.) being Development Application (DA) fees and Complying Development (CD) fees in relation to DA17/1741 and CD18/1535.

2.    Fund the reimbursement from the Unallocated Donations budget.

 

 

Options

1.    Adopt the recommendation.

Implications: Council will be required to reimburse the development application and associated fees paid by the applicant in relation to DA17/1741 and CD18/1535.

 

2.    Not support the request.

Implications: All fees paid by the applicant will be retained and will not be refunded to the applicant.

 

Background

Shoalhaven Neighbourhood Services Inc is a not for profit community organisation that has been operating in the Shoalhaven for 40 years. Shoalhaven Neighbourhood Services Inc is a registered charity.

Shoalhaven City Council is the owner of property 81 Osborne Street, Nowra.

On 14 June 2017, Council received a DA (DA17/1741) from Shoalhaven Neighbourhood Services Inc in relation to a change of use from childcare centre to community facility. The fee paid was $504.45 (GST Incl.).

On 12 July 2018, Council received a CD application (CD18/1535) from Shoalhaven Neighbourhood Services Inc in relation to internal renovations to the community facility. The fee paid was $2,051.50 (GST Incl.).

The total paid was $2,555.95 (GST Incl.).

Clause 2.4 of policy POL18/19 (Fees – Waiving of Development Application & Other Fees for Charitable Organisations and Community Groups) states as follows:

“2.4. Reimbursement of fees for DAs and/ or CCs

If a reimbursement of the fees is sought, a written request outlining the grounds for reimbursement must be submitted.  The matter will then be referred to Council’s Strategy and Assets Committee for consideration by Council.  Any donations by way of whole or partial reimbursement determined by the Council will be paid out of the “unallocated donations” budget or a source identified in Council’s resolution.

The request for reimbursement of fees is in accordance with clause 2.4 of POL18/19.

 

Policy Implications

It is unlikely that the adoption of the recommendation of this report will have any substantial policy implications.

 

Financial Implications

Council’s support of the request will result in a refund of $2,555.95 (GST Incl) by way of donation to be funded from the unallocated donations budget. If there are insufficient funds available in the budget, an alternative option may be required to enable the refund.

 

Risk Implications

There are no inherent risks associated with the adoption of the recommendations of this report.

 


 

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SA19.63     Information Requests - Conjola Community Association

 

HPERM Ref:       D19/113757

 

Group:                Planning Environment & Development Group  

Section:              Environmental Services   

Purpose / Summary

To provide information in accordance with the previous resolution of the Council requiring an update of documentation requests from the Conjola Community Association.

Recommendation (Item to be determined under delegated authority)

That the report on documentation requests from the Conjola Community Association be received for information.

 

 

Options

1.    As recommended

Implications: The information outlined within the report will be noted. No further action by staff required.

 

2.    Alternate recommendation

Implications: Unknown

 

Background

At the Ordinary Meeting of the Council held on 26 March 2019, the Council considered a Mayoral Minute (MM19.4) and Notice of Motion (CL19.63) with respect to the Opening of Lake Conjola.

Council resolved (inter-alia) MIN19.143:

       “9. Report back to Council at the Strategy & Assets meeting in April on reasons for:

a.  Not providing the CCB Executive with copies of documentation in relation to Lake Conjola requested over the last 9 months.

b.  How Council can facilitate the requests from the CCB Executive for copies of documentation. “

 

Documentation Requests from Conjola Community Association  

Council staff within the Planning, Environment and Development, Assets & Works, Shoalhaven Water and General Manager’s Groups have received correspondence from the Conjola Community Association (CCA) requesting various documentation relating to Lake Conjola. Staff have been providing the information requested in each individual email to the CCB when the documentation has been available and can be publicly distributed.

Staff have tried to ensure that the requests for documentation have been met as soon as practical and that the CCB remains informed. Updates to the community have also been provided via media releases and updates on social media platforms.

Many of the requests for information from the CCBs have been sent to a range of Council officers via individual staff email addresses. This makes the individual requests difficult to track. However, once staff have received emails, these have been included in Council’s record management system, along with responses provided to the CCB.

Council’s information Officer has not received any Applications under the Government Information (Public Access) Act 2009 which respond to the Council resolution.

 

Documentation Provision and Outstanding Matters

A search of Council’s records has indicated that all requested documents have been provided to the CCB.

To confirm that all documentation requests have been met Council staff have also liaised with the Conjola Community Association and have received confirmation that all documents had been provided as requested (this has been recorded in Council’s record system D9/147719). 

Documents that have been provided to the CCB include:

·    Survey of the constructed entrance pilot channel;

·     Copies of Crown Land licence applications (which included documentation prepared by the CCA on risks and threats caused by the lake closure);

·     Copies of water quality monitoring data;

·     Provision of the draft grant application for a Lake Conjola coastal management program (comments and input received from CCA included in final grant application that was submitted);

·     Documentation of round-table meetings regarding the management of Lake Conjola and the entrance;

·     Copy of Crown Land licence application (12/2/19) determination

·     Notification and updates of actions taken by Council (including pamphlet that could be distributed to community);

·     Notification and updates on lake levels;

·     Copy of mosquito sampling results;

·     Notification and updates on response to concerns about the old landfill site; and

·     Conjola Regional Sewerage Scheme environmental monitoring report;

·     Copies of correspondence to Ministers and Government Agencies

 

Provision of Information to CCB Executive- Current Policy

Council currently addresses the provision of information to Consultative Bodies via the following policies

1. Guidelines for the Conduct of Community Consultative Bodies (POL16/176)

“2.1  Provision of Information

Council will provide CCBs with the following information:

a)         a weekly list of development and sub-division applications currently before Council for determination

b)         details of policy documents and corporate planning strategies on which Council is seeking comment

c)         land re-zoning proposals

d)         Council Business Papers and Minutes

e)         draft Delivery/Operational Plans

f)          Council’s Annual Report

g)         Other relevant documents.

Where an e-mail address is provided, Council will, if requested by the CCB, forward the above information in an electronic format. In such a case, Council will use hyperlinks to the Council documents where appropriate.

If further information is required in regard to a major development proposal, the CCB can nominate a representative to liaise with an officer of Council on the issue.

If the development application is of a very significant or sensitive nature, arrangements may be made for representatives of a CCB to meet with Council’s Development Assessment Unit. This will provide an opportunity for the CCB to have some preliminary input and comment.”

The ‘Other Relevant Documents’ are considered to be those which the Council considers should be provided to those bodies as a method of community consultation.

The provisions of information release for the public apply to members of our community, including community organisations and consultative bodies.

The Council’s Information Guide outlines how Council provides information to the community in accordance with our requirements under the Government Information (Public Access) (GIPA) Act. Information is also available on the Council’s website about information access as follows:

“The GIPA Act encourages the routine and proactive release of government information, including information held by providers of goods and services contracted by government agencies.
In summary, there are four ways in which Council information will be available.  

1.   Mandatory release. Council must publish certain information on its website, free of charge. If the information is not available on Council’s website, you may inspect a copy of the information at Council’s offices during normal business hours free of charge. If you wish to obtain a hard or electronic copy of the information, charges may apply.

2.   Proactive release. Council can proactively release additional information in an appropriate manner and either free of charge or at the lowest reasonable cost. Council publishes a range of additional information on this website. Council will review its program for proactive release of information every 12 months.

3.   Informal request. Council can release information informally. You can apply for informal access to information without the need for a formal application. You can download an informal application request (PDF 31 kb) or email Council at council@shoalhaven.nsw.gov.au

4.   Formal request. Council can release information in response to a formal application. You can download a formal application form (PDF 31 kb).”

Where possible Council will deal with requests informally to reduce costs to the applicant. In determining any application or request, consideration needs to be given to Copyright, Privacy and other legislative and policy requirements of the Council when releasing the information.

It is acknowledged that in other correspondence or conversations with Council staff that requests will be made for information or documents held by the Council. In this scenario it is appropriate for the Council Officer to deal with that request directly if appropriate to do so, or the request may be referred to Council’s Information Officer to respond to the request.

Persons requesting information on behalf of a CCB or other community organisation are encouraged to advise who they are representing when requesting information or documentation. 

 

Improvements to Process – CCB Document / Information Requests

Requests for information and documentation relating to Lake Conjola have been provided from the Conjola Community Association to Council in a variety of ways. Some requests have been made in writing whilst others have been requested verbally. Requests have also been made by a number of members of the organisation. 

In order to improve the process for the both the request and provision of information, it has been requested that all correspondence from the CCB is provided to council@shoalhaven.nsw.gov.au in writing, for matters relating to Lake Conjola. These requests will then be recorded in Council’s record system and allocated to a central point within the organisation for response. This will improve efficiencies and oversight of the documentation in the future. This request has been communicated to the CCB and further discussions will occur to assist improving overall process and communication in the future.  

Work is occurring more generally on improvements to the communications between Council and CCBs including improvements to maintenance requests and other governance matters. Further information relating to these changes are to be provided to CCBs at the CCB Executive Meeting to be held this month.     


 

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SA19.64     Lake Conjola - MIN19.143 - Monthly Progress Update Report

 

HPERM Ref:       D19/145365

 

Group:                Planning Environment & Development Group 

Section:              Environmental Services  

Purpose / Summary

To provide a progress update on the implementation Council resolutions (MIN19.143 and 19.4) relating to issues concerning Lake Conjola.

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Receive and note the progress report (May 2019) on the implementation of Council resolutions (MIN19.143 and 19.4) relating to issues concerning Lake Conjola.

2.    Note that a detailed funding strategy will be developed for consideration by Council to support the on-going management of Lake Conjola following the completion of the strategic review and community consultation referenced in Item 4 in Table 2 of the report.

 

 

Options

1.   As recommended

Implications: The progress report be received for information and actions will continue to be implemented as outlined in the report.

 

2.   Alternate recommendation

Implications: Unknown

 

Background

At the Ordinary meeting of Council on 26 March 2019, Council made the following resolution, via a Mayoral minute (MIN19.143 MM19.4).

That Council:

1.       Make further representations to the relevant agencies for approval to open the entrance of Lake Conjola on the following grounds: -

a.       To minimise risk to public safety associated with excessive inundation of foreshores and infrastructure because of low level flooding that has been affecting residents and foreshore areas for more than 3 months.

b.       In accordance with the recommendation from residents and community members at the Lake Conjola Community CCB Meeting 21 January 2019.

c.            In-line with the Interim Entrance Management Plan:-

i.        On the planned openings prior to Christmas and Easter holiday trigger levels.

ii.       Social, mental and physical impact and wellbeing of residents and tourists including events that occurred over last 3 months

d.       The continued threat of weather i.e. heavy rain from storms and capacity of contractor’s timeframes and safety to open the entrance in an emergency

2.       Continue to make ongoing representations to the relevant agencies for approval to open the entrance at Lake Conjola in accordance with Item 1 above until such opening has occurred.

3.       Seek approval from the NSW Government Ministers of Crown Lands, Office Environment and Heritage and Department of Primary Industries (Fisheries) to immediately prepare and maintain a “dry notch” at the entrance to Lake Conjola to allow “break out” of the lake should flooding occur. This is to be maintained until a new Coastal Management Plan is approved by the Minister.

4.       Write to the Minister for Crown Lands & Office of Environment & Heritage requesting that an investigation be undertaken immediately to establish how and why Lake Conjola was listed as an “ICOLL” and not a Wave Dominated Barrier Estuary (WDBE).

5.         Write to Department of Fisheries and request Fisheries to investigate:

a.       All current, ongoing and future fish and marine life deaths/kills and sea grass kills in Lake Conjola

b.       The amount of Lead in the Lake from lost lead from over a century of recreational fishing by testing water, fish and marine life species in Lake Conjola and the sands beds of the Lake with the lake closed and not being subject to two tidal interchanges per 24 hours, is this lead building up in the water column and the food chain.

6.       Report back to Council with a proposed plan and costings to undertake investigations for contamination at the old Waste Depot at Lake Conjola. Such investigations to include: -

a.       Water samples in Pattimores lagoon, land run off water, Ground water. Take soil core samples. Take into consideration that many residents use bore water to water their gardens, vegetable gardens and fruit trees.

b.            Contaminations including asbestos, industrial liquids, insecticides.

c.       Seek information from Local residents on knowledge of what was dumped at the site from the original opening.

7.       Request the General Manager (or his delegate) to continue to audit the safety of Council assets at Lake Conjola and undertaken any works or signage that maybe necessary. This report to include an investigation of the condition of “Steps” over Lake Revetment walls created by Council on the Council reserve in front of the Lake Conjola Liquor Store and to the east towards Deep Water Resort to be repaired, cleaned and maintained by council.

8.       Report timeframe and priority status for preparation of Coastal Management Plan for Lake Conjola to Council.

9.         Report back to Council at the Strategy & Assets meeting in April on reasons for:

a.       Not providing the CCB Executive with copies of documentation in relation to Lake Conjola requested over the last 9 months.

b.       How Council can facilitate the requests from the CCB Executive for copies of documentation.

10.       Provide monthly update reports to Councillors on all issues concerning Lake Conjola.

11.     Formerly resolve as policy to continue to support and advocate for residents and community members at Lake Conjola on all issues pertaining to opening the entrance, flooding and erosion at Lake Conjola. Community Engagement

 

On the 21 January 2019, the Development & Environment Committee resolved (MIN19.4):

That Council:

1.    Commit to an operational and strategic review of the Lake Conjola Interim Entrance Management Plan:

a.    The Conjola Community Association (CCB) be involved in discussions

b.    A Meeting be convened in the next 2 weeks to start discussions on the review of the Entrance Management Plan.

2.    Approach the State Government for assistance in funding the review through the 2019/20 NSW Floodplain Management Grants or Floodplain Grants Scheme or Coastal and Estuary Grant Program and any other available funding opportunities;

3.    Seek a further report following the round-table discussion planned for early in the new year with The Hon. Shelley Hancock MP, the Mayor, Councillors, community representatives, government agencies and relevant Council officers, to confirm the scope of the review; 

4.    Allocate a budget of $150,000 in the 2019-2020 Budget for the strategic review and community consultation; and

5.    Continue water quality monitoring program at the seven (7) sites being monitored with Lake Conjola, noting that this sampling program is outside Council’s current operations budget.

6.    Continue to monitor the infrastructure for public safety and undertake maintenance where necessary on council owned infrastructure

7.    Any resident who believes that their infrastructure has been damaged due to increased water levels should write to Council and relevant agencies, outlining their concerns.

 

Implementation progress update

The following tables provide Council with a summary of the progress to date on each of the resolutions, including an estimated timeframe and cost, and includes other agencies advice or approval required.

 


 

Table 1 – Summary of Progress for MIN19.143

 

Resolution Part

Progress to Date

Timeframe

Estimated Cost

Comments/

Approvals

1.    Make further representations to the relevant agencies for approval to open the entrance of Lake Conjola

Completed.

Application lodged on 11/4/19 to DoI – NSW Crown Lands for pilot channel to open the lake.

Previous application lodged on 12/2/19 refused.

Standard timeframe for determination is 40 business days

Opening works estimated cost $60,000

Any pilot channel or dry notch needs to be monitored to assess condition, rate of infill and impacts

Up to $1600 per survey

This does not include any environmental assessment that may be a condition of REF or licence

NSW DoI – Crown Land refer application to NSW OEH and DPI Fisheries

All agencies have been contacted to determine and support progress of the application.

The existing pilot channel infilled to a depth of approximately 400mm

 

Note: the cost may be substantially more depending upon the volume of sand that is required to be removed due to infill. However, it is not recommended that Council carry out these works more than once per year, other than in an emergency or in accordance with the current policy, due to increased risk of shoaling of the entrance.

 

 

2.    Continue to make ongoing representations to the relevant agencies for approval to open the entrance at Lake Conjola in accordance with Item 1 above until such opening has occurred.

Ongoing should Crown Land licence to open entrance not be granted.

Awaiting approval for the initial short-term license from NSW DOI – Crown Land

As above

As above 

As above, each agency has been contacted on a number of occasions by staff. Follow up email from Director PE&D sent to each agency 7/5/19.

3.    Seek approval from the NSW Government Ministers of Crown Lands, Office Environment and Heritage and Department of Primary Industries (Fisheries) to immediately prepare and maintain a “dry notch” at the entrance to Lake Conjola to allow “break out” of the lake should flooding occur.  This is to be maintained until a new Coastal Management Plan is approved by the Minister.

In progress.

Progress to date:

1.    Met with NSW OEH to discuss design and approvals required for a “Flood Dry Notch”

2.    Review of approval process and Infrastructure SEPP pathway

3.    Reviewed existing studies and reports to prepare discussion paper outlining draft design and location of a proposed flood notch (as no current studies, design, REF or approvals exist)

1.      Action required:

2.      Review of Environmental Factors (REF), design, survey, Infrastructure SEPP assessment & licence application.

Complete design, REF and preparation of application – possibly 6 weeks.

 

40 days for licence application processing

 

Design, REF (including assessment of stockpile locations), approvals $12,000

Works $60,000 and $30,000 each time it is maintained if required

 

If maintained until new CMP is in place, based on 3 maintenance operations per year –

2019/20 $150,000

2020/21

$90,000

 

 

 

Approval would be required via the granting of a short -term license from NSW DoI – Crown Lands as it is works outside the adopted entrance management policy

 

Note: if a pilot channel is in place and functioning a dry notch will not be required and access would be limited

 

 

 

 

 

 

 

 

 

 

 

 

 

 

4.    Write to the Minister for Crown Lands & Office of Environment & Heritage requesting that an investigation be undertaken immediately to establish how and why Lake Conjola was listed as an “ICOLL” and not a Wave Dominated Barrier Estuary (WDBE).

Completed.

Letter has been sent to Hon. Matt Kean MP, NSW Minister for Energy and Environment has been sent requesting that an investigation be established into how Lake Conjola is listed as an ICOLL

Letter sent 18 April 2019

N/A

N/A

5.    Write to Department of Fisheries and request Fisheries to investigate:

a.  All current, ongoing and future fish and marine life deaths/kills and sea grass kills in Lake Conjola

b.  The amount of Lead in the Lake from lost lead from over a century of recreational fishing by testing water, fish and marine life species in Lake Conjola and the sands beds of the Lake with the lake closed and not being subject to two tidal interchanges per 24 hours, is this lead building up in the water column and the food chain

Completed.

Letter sent to The Hon. Adam John Marshall, MP – Minister for Agricultural and Western NSW asking the NSW DPI to investigate

Letter sent 18 April 2019

N/A

N/A

6.    Report back to Council with a proposed plan and costings to undertake investigations for contamination at the old Waste Depot at Lake Conjola.  Such investigations to include:

a.    Water samples in Pattimores lagoon, land run off water, Ground water. Take soil core samples. Take into consideration that many residents use bore water to water their gardens, vegetable gardens and fruit trees.

b.    Contaminations including asbestos, industrial liquids, insecticides

c.    Seek information from Local residents on knowledge of what was dumped at the site from the original opening.

See separate report contained within this business paper prepared by Assets & Works (A&W) Group titled ‘Former landfill – Lake Conjola’

3.    

3 – 4 months

$16,500

Approvals may need to be sought from NSW Government

7.    Request the General Manager (or his delegate) to continue to audit the safety of Council assets at Lake Conjola and undertaken any works or signage that maybe necessary. This report to include an investigation of the condition of “Steps” over Lake Revetment walls created by Council on the Council reserve in front of the Lake Conjola Liquor Store and to the east towards Deep Water Resort to be repaired, cleaned and maintained by council.

Audits of infrastructure completed by Assets & Works Group.

 

Council has also commissioned a Coastal Engineer to undertake a condition assessment of the shoreline protection asset (rock wall) fronting Garrad Way. Council Asset & Work group have undertaken a visual inspection of all foreshore public assets at Lake Conjola and Conjola Park on 23/3/2019 and 05/03/2019

On-going whilst lake levels are elevated

Rock wall condition audit $5,000

Results of future audits unknown therefore costs of any rectification works unknown

Audit inspections identified one bollard requires replacing. No other actions required to date.

8.    Report timeframe and priority status for preparation of Coastal Management Plan for Lake Conjola to Council.

Application for preparation of Lake Conjola Coastal Management Program (CMP) lodged with NSW OEH, 24 April 2019.

Conjola Community Association representatives provided input into the preparation of the grant application.

Assessment to take between 3 – 6 months with preparation of CMP timeframe 2 years

Total project cost $280,000

 

Council has sought $140,000 grant funding

N/A

9.    Report back to Council at the Strategy & Assets meeting in April on reasons for:

a.    Not providing the CCB Executive with copies of documentation in relation to Lake Conjola requested over the last 9 months.

b.    How Council can facilitate the requests from the CCB Executive for copies of documentation.

Completed.

 

See separate report in this business paper

 

A ‘Get involved page’ is being established on Council’s website to facilitate communication of actions taken by Council with the community

Information provided in April

 

N/A

N/A

10.  Provide monthly update reports to Councillors on all issues concerning Lake Conjola

This report is the monthly update

Updates will also be continued to be provided to Councillors via email and the community via Council’s webpage

Monthly

N/A

N/A

11.  Formerly resolve as policy to continue to support and advocate for residents and community members at Lake Conjola on all issues pertaining to opening the entrance, flooding and erosion at Lake Conjola

N/A

N/A

N/A

N/A

 

 

Table 2: Summary of Progress for MIN19.4

 

Resolution Part

Progress to Date

Timeframe

Estimated Cost

Comments/Approvals

1.    Commit to an operational and strategic review of the Lake Conjola Interim Entrance Management Plan:

a.    The Conjola Community Association (CCB) be involved in discussions

b.    A meeting be convened in the next 2 weeks to start discussions on the review of the Entrance Management Plan.

 

Completed.

 

Grant application lodged for a Lake Conjola CMP as per Table 1

2 years

$280,000

OEH advised review of policy must be done under CM Act. Grant application submitted to prepare a Lake Conjola Coastal Management Program. Conjola Community Association provided input into application.

 

2.    Approach the State Government for assistance in funding the review through the 2019/20 NSW Floodplain Management Grants or Floodplain Grants Scheme or Coastal and Estuary Grant Program and any other available funding opportunities

Completed.

 

Grant application lodged for a Lake Conjola CMP as per Table 1

2 years

$280,000

 

3.    Seek a further report following the round-table Seek a further report following the round-table discussion planned for early in the new year with The Hon. Shelley Hancock MP, the Mayor, Councillors, community representatives, government agencies and relevant Council officers, to confirm the scope of the review;  discussion planned for early in the new year with The Hon. Shelley Hancock MP, the Mayor, Councillors, community representatives, government agencies and relevant Council officers, to confirm the scope of the review; 

 

 

Council resolution (MIN19.143) following round-table, licence application sought to open lake 12/2/19 (determined and refused) and 11/4/19 as per Table 1

 

 

 

4.    Allocate a budget of $150,000 in the 2019-2020 Budget for the strategic review and community consultation;

Completed

 

2019/20 Budget bid prepared and submitted

 

$150,000

 

5.    Continue water quality monitoring program at the seven (7) sites being monitored with Lake Conjola, noting that this sampling program is outside Council’s current operations budget.

 

Ongoing

 

Weekly monitoring at 7 sites and monthly catchment monitoring continuing

Ongoing

Laboratory costs weekly sampling for all parameters at 7 sites $45,500 annually

 

Laboratory costs monthly monitoring at 11 lake sites for all parameters –$16,500

 

Environmental Health Officer water sample collection $30,000 per annum

 

 

6.    Continue to monitor the infrastructure for public safety and undertake maintenance where necessary on council owned infrastructure

 

Assets & Works Group have completed 2 rounds of inspections.

Refer to table 1

 

 

 

7.    Any resident who believes that their infrastructure has been damaged due to increased water levels should write to Council and relevant agencies, outlining their concerns.

N/A

Unknown

Unknown

 

 

Policy Implications

Until the NSW DOI – Crown Lands approves a short-term licence to construct a pilot channel to open the lake, Council must operate under the procedures outlined in the 2013 Interim Lake Conjola Entrance Management Policy.

 

Financial Implications

It is proposed that a detailed funding strategy will be developed to support the on-going management of Lake Conjola following the completion of the strategic review and community consultation referenced in item 4 in Table 2 above.

 

Risk Implications

The key risk to Council in implementing this resolution are economic and the likelihood of application to NSW DoI Crown Lands not being approved.

 

  


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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SA19.65     Acquisition of Easement - Sewer Purposes - South Nowra

 

HPERM Ref:       D19/98505

 

Group:                Shoalhaven Water Group 

Section:              Water Asset Planning & Development 

Attachments:     1.  Plan showing proposed easement in yellow - 191 Old Southern Road South Nowra   

Purpose / Summary

This report is submitted to seek Council approval to acquire an Easement to Drain Sewage variable width over Lot 1 DP 553175 Old Southern Road South Nowra, from Mrs Kathleen Belling. The easement is required for an existing sewer pipeline.

Recommendation

That Council:

1.    Acquire an Easement to Drain Sewage variable width over part of Lot 1 DP 553175 Old Southern Road South Nowra marked (E) on the attached draft survey plan.

2.    Pay compensation of thirty-six thousand dollars ($36,000) and reasonable legal costs associated with the acquisition in accordance with the provision of the Land Acquisition (Just Terms Compensation) Act 1991, from Shoalhaven Water’s Sewer Fund.

3.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed.

 

 

Options

1.    Resolve as recommended.

Implications: Acquisition of the easement is required to formalise existing Shoalhaven Water sewer infrastructure.

 

2.    Not resolve as recommended and provide further directions to staff.

 

Background

The sewer rising main was constructed by Shoalhaven Water in 1988 over private land, being Lot 1 DP 553175. At that time, no legal entitlement was created to benefit Council for future repair and maintenance of Shoalhaven Water assets.

A valuation has been obtained on behalf of Council by Walsh & Monaghan Pty Ltd who have assessed compensation for the easement acquisition at thirty-six thousand dollars ($36,000).

A conditional offer was made at that amount and reasonable legal costs. Mrs Kathleen Belling, property owner, has advised that the offer is acceptable.

The compensation has been based on the acquisition of an easement area of 446.4m2.

 

Risk Implications

Acquisition of the easement is necessary to secure Shoalhaven Water’s legal operation and maintenance of the supply of essential public infrastructure. The proposed action is administrative and has no environmental impact.

 


 

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SA19.66     Australian Government Bureau of Meteorology - National Performance Report 2017-18 Urban Water Utilities

 

HPERM Ref:       D19/123515

 

Group:                Shoalhaven Water Group 

Section:              Water Customer & Business Services  

Purpose / Summary

The Shoalhaven Water Customer Service Plan outlines water and wastewater customer services and responsibilities in accordance with the legislative framework for Local Government Water Utilities in NSW. The National Performance Report (NPR) 2017-18 for Urban Water Utilities produced by the Australian Bureau of Meteorology (BOM) benchmarks the performance of 85 urban water service providers, comprising 80 water utilities and 5 bulk water suppliers, against a range of indicators covering water resources, pricing, environment, finance, asset, health and customer service.

The purpose of this report is to inform Council of the outcomes for Shoalhaven as contained within the NPR 2017-18 for Urban Water Utilities. The NPR is a comprehensive “report card” released at the end of March 2019 outlining utility performance benchmarked for Government, Community and Industry uses. 

Recommendation

That the report be received for information in accordance with the Committee’s delegated authority from Council.

 

 

Options

1.    Council could seek additional information on any of the indicator results.

 

Background

Performance monitoring and benchmarking of Council’s Water Supply and Sewerage businesses is required under the terms of the National Water Initiative (NWI) and which is facilitated by the BOM.   The BOM specifies the criteria used for monitoring and subsequent inclusion within the results tabled publicly each year.   

This report is provided to Council following initial analysis of the results and as a summary of the Shoalhaven Water performance against that of the 24 comparative sized utilities. 12 of these utilities are in NSW of which Shoalhaven is the largest.

Utilities – Grouped by Size

For the purpose of NPR, the contributing utilities are grouped by number of connected properties. The utility groups used are:

Group

Number Connected Properties

Major

100,000+

Large

50,000 to 100,000

Medium

20,000 to 50,000

Small

10,000 to 20,000

With 48,600 connected properties, Shoalhaven is the second largest of all Medium Utilities nationally. With steady growth, it is likely that in the coming years, Shoalhaven will move into the Large Utilities reporting group. Comparative analysis of Shoalhaven’s performance against both Medium and Large Utilities has therefore been included in this report to give an indication of performance against both current and future reporting peers.

Similar sized utilities in Medium Utility group include:

Water Utility

Number Connected Properties

Water Corporation Mandurah (WA)

49,000

Mackay Regional Council (Qld)

46,300

Wannon Water (Vic)

43,100

Mid-Coast Council (NSW)

41,000

 

Indicators

The National Performance Report is designed to outline water consumption trends and 166 indicators relating to the performance of the urban water industry to;

•        Provide a Nationally consistent definition and approaches which enable comparisons to be made,

•           Inform customers about the level of service they are receiving,

•           Build community confidence and improve the water literacy of the community,

•        Inform the decision-making processes of government, regulatory agencies and water businesses, and

•           Encourage greater transparency in the way water is managed.

The indicators used in the 2017-18 NPR are contained within 7 broad headings;


1.   Water resources

2.   Pricing

3.   Finance

4.   Customer

5.   Asset

6.   Environment

7.   Health


 

An example of the result for Shoalhaven within each of the headings has been extracted from the published report as indicated below, together with a commentary as applicable to support the results across the suite of indicators.

 

WATER RESOURCES

W12 - Average Annual Residential Water Supplied (kL/property)

The average annual residential water supplied indicator (W12) reports the average volume (kL/property) of water supplied to residential properties during the reporting year.

The average volume is influenced by a number of factors, including:          


·        climate;

·        rainfall;

·        water conservation measures

(for example, water restrictions);

·        availability of water supply;

·        housing density; and

·        water prices.


 

 Strategy and Assets Committee – Tuesday 14 May 2019

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Rainfall is the most influential factor affecting residential consumption. With dry rainfall conditions in 2017-18, Shoalhaven experienced a 4% increase in residential water supplied.

In comparison, Shoalhaven average residential consumption was 28% less than the group average (219 kL/property) and 25% less than the average supplied in the Large Utility Group (210 kL/property).

 

Table 1 W12 - Average Annual Residential Water Supplied (kL/property)

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

South Gippsland Water

125

120

118

-1%

Gladstone Regional Council

243

224

132

-41%

Mid Coast Council

139

144

142

-1%

Wannon Water

153

136

144

6%

Clarence Valley Council

158

162

155

-4%

Shoalhaven City Council

150

151

157

4%

East Gippsland Water

146

148

157

7%

Wide Bay Water (Fraser Coast Regional Council)

181

201

164

-18%

Queanbeyan–Palerang Regional Council

163

150

167

11%

Coffs Harbour City Council

167

167

170

2%

Port Macquarie Hastings Council

158

153

172

13%

Tweed Shire Council

165

178

176

-1%

Mackay Regional Council

196

175

180

3%

Western Downs Regional Council

-

181

188

4%

Water Corporation—Mandurah

234

221

216

-2%

Bundaberg Regional Council

236

234

218

-7%

Albury City Council

223

204

237

16%

Tamworth Regional Council

251

230

291

26%

Riverina Water (W)

333

298

311

4%

GWM Water

254

210

316

51%

Fitzroy River Water (Rockhampton Regional Council)

363

345

343

-1%

Dubbo Regional Council

322

300

386

29%

Lower Murray Water

504

428

490

15%

GROUP AVERAGE - MEDIUM

 

 

219

5%

GROUP AVERAGE - LARGE

 

 

210

3%

NATIONAL AVERAGE

 

 

218

4%

 

W26 Recycled Water Supplied (Total Volume - ML)

W26 - Total recycled water supplied is the sum of all treated sewage effluent used by the utility and its customers. It includes residential, commercial, industrial, agricultural, and environmental use as well as onsite use by the utility.

Drier than usual weather conditions have increased demand for recycled water for irrigation.  Shoalhaven produced 346 ML more recycled water than the medium group average. The volume of recycled water is expected to continue increasing as the current REMs project completes. 

 

Table 2W26 Total volume of recycled water supplied (ML)

 

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Wagga Wagga Council (S)

-

5227

5008

-4%

Wide Bay Water (Fraser Coast Regional Council)

196

4893

4739

-3%

Mackay Regional Council

238

2602

4263

64%

Tamworth Regional Council

147

4188

4060

-3%

Albury City Council

1427

1344

3885

189%

Gladstone Regional Council

3397

2899

3166

9%

Dubbo Regional Council

-

2327

3043

31%

East Gippsland Water

1286

1670

2774

66%

Shoalhaven City Council

315

1576

2289

45%

GWM Water

676

4416

2147

-51%

Wannon Water

255

1656

1779

7%

Coffs Harbour City Council

372

1229

1650

34%

Mid Coast Council

459

1033

1290

25%

Western Downs Regional Council

-

1097

1073

-2%

Tweed Shire Council

667

824

852

3%

Fitzroy River Water (Rockhampton Regional Council)

536

801

755

-6%

Port Macquarie Hastings Council

256

481

400

-17%

Lower Murray Water

2791

3759

387

-90%

Clarence Valley Council

337

329

376

14%

Bundaberg Regional Council

115

452

352

-22%

Water Corporation—Mandurah

-

168

226

35%

South Gippsland Water

17

136

108

-21%

Queanbeyan–Palerang Regional Council

30

158

70

-56%

GROUP AVERAGE - MEDIUM

 

 

1943

11%

GROUP AVERAGE - LARGE

 

 

2446

-8%

NATIONAL AVERAGE

 

 

8657

5%

 

PRICING

There are various indicators by which utilities are measured on pricing. This can include straight charge comparisons or total customer bills based on the utility residential average or a universal 200kL of water use. The most practical comparison for pricing is the accepted customer bill based on 200kL of water plus the fixed charges.  This takes out influences such as weather and normalises a benchmark for utilities to compare pricing without correcting differences for tariff structures.  The 200kL result is shown at Table 5 below.


 

P3 – Typical Residential Bill – Water - based on average residential annual water supplied

In 2017-18 Shoalhaven again recorded the most affordable annual residential bill (water) at $348.47, a 1% increase on last year which is due to the increased average annual residential water consumption.

The result places Shoalhaven as having the lowest annual residential bill for water supply across all measured utilities nationally.

 

Table 3 - P3 – Typical Residential Bill – water

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Shoalhaven City Council

340.04

343.6

348.47

1%

Wannon Water

396.02

346.56

362.32

5%

Lower Murray Water

516.28

446.45

488.25

9%

Clarence Valley Council

497.62

509.75

491.32

-4%

Albury City Council

433.34

429.33

495.33

15%

South Gippsland Water

539.09

510.16

516.89

1%

East Gippsland Water

511.09

538.46

559.00

4%

Riverina Water (W)

650.01

590.48

607.84

3%

Coffs Harbour City Council

611.66

605.56

618.12

2%

Water Corporation—Mandurah

646.9

636.04

650.45

2%

Fitzroy River Water (Rockhampton Regional Council)

652.09

645.21

655.60

2%

Mackay Regional Council

692.52

630.94

657.10

4%

Port Macquarie Hastings Council

641.72

631.04

680.35

8%

Tweed Shire Council

626.17

682.52

681.25

0%

Bundaberg Regional Council

825.22

723.7

699.93

-3%

Tamworth Regional Council

641.72

609.43

700.09

15%

Gladstone Regional Council

950.66

862.32

733.06

-15%

Mid Coast Council

643.79

698.11

741.40

6%

Wide Bay Water (Fraser Coast Regional Council)

793.08

851.11

785.37

-8%

Western Downs Regional Council

-

861.3

861.63

0%

GWM Water

915.41

828.48

872.43

5%

Queanbeyan–Palerang Regional Council

934.07

814.21

890.43

9%

Dubbo Regional Council

897.79

826.44

1019.17

23%

GROUP AVERAGE - MEDIUM

 

 

657.21

4%

GROUP AVERAGE - LARGE

 

 

642.00

1%

NATIONAL AVERAGE

 

 

684.60

2%

 

 


 

P8 – Typical Residential Bill – Water & Sewer - based on average residential annual water supplied

The typical residential bill (P8) has the same parameter to water as shown above but includes sewerage charges. Shoalhaven has the fourth lowest typical residential bill in the Medium group; it is $223 less than the group average and $173 less than the national average.

 

Table 4 P8 – Typical Residential Bill – Water & Sewer

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Lower Murray Water

994

923

968

5%

South Gippsland Water

1006

975

983

1%

Wannon Water

1165

1090

1097

1%

Shoalhaven City Council

1140

1154

1178

2%

Albury City Council

1162

1156

1209

5%

East Gippsland Water

1174

1212

1219

1%

Fitzroy River Water (Rockhampton Regional Council)

1243

1246

1269

2%

GWM Water

1410

1321

1366

3%

Western Downs Regional Council

-

1396

1394

0%

Coffs Harbour City Council

1447

1427

1424

0%

Bundaberg Regional Council

1528

1442

1426

-1%

Mackay Regional Council

1478

1404

1434

2%

Gladstone Regional Council

1632

1542

1468

-5%

Tweed Shire Council

1437

1504

1501

0%

Tamworth Regional Council

1447

1416

1503

6%

Port Macquarie Hastings Council

1439

1451

1521

5%

Queanbeyan–Palerang Regional Council

1487

1470

1547

5%

Wide Bay Water (Fraser Coast Regional Council)

1580

1633

1565

-4%

Clarence Valley Council

1613

1623

1600

-1%

Water Corporation—Mandurah

1582

1584

1630

3%

Dubbo Regional Council

1636

1565

1755

12%

Mid Coast Council

1649

1687

1760

4%

GROUP AVERAGE - MEDIUM

 

 

1401

2%

GROUP AVERAGE - LARGE

 

 

1292

1%

NATIONAL AVERAGE

 

 

1351

1%

 

P7 - Annual bill based on 200kL/a (water & sewerage) ($)

The annual bill based on 200 kL for water and sewerage services (P7) is the sum charge for the provision of services to a residential customer adopting a consistent volume of water. This indicator aids comparisons between utilities and is a more realistic benchmark of pricing and transparency of tariff increases. Table 5 shows Shoalhaven’s performance within the Medium group ($160 less than group average and $120 less than the National average). Table 6 makes a further comparison to utilities surrounding the Shoalhaven ($184 less than the average).

 

Table 5 P7 Annual bill based on 200kL/a (water & sewerage) ($)

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Lower Murray Water

774

770

771

0%

South Gippsland Water

1140

1121

1124

0%

Albury City Council

1131

1151

1129

-2%

Fitzroy River Water (Rockhampton Regional Council)

1103

1122

1146

2%

Wannon Water

1267

1224

1216

-1%

Shoalhaven City Council

1225

1240

1252

1%

East Gippsland Water

1287

1323

1313

-1%

GWM Water

1315

1314

1315

0%

Tamworth Regional Council

1369

1372

1366

0%

Western Downs Regional Council

1205

1388

1367

-2%

Dubbo Regional Council

1393

1394

1388

0%

Bundaberg Regional Council

1371

1411

1411

0%

Mackay Regional Council

1464

1439

1449

1%

Coffs Harbour City Council

1537

1520

1507

-1%

Tweed Shire Council

1535

1572

1570

0%

Gladstone Regional Council

1501

1496

1575

5%

Water Corporation—Mandurah

1510

1539

1594

4%

Port Macquarie Hastings Council

1558

1581

1600

1%

Wide Bay Water (Fraser Coast Regional Council)

1644

1634

1630

0%

Queanbeyan–Palerang Regional Council

1640

1670

1674

0%

Clarence Valley Council

1695

1714

1709

0%

Mid Coast Council

1834

1867

1951

4%

GROUP AVERAGE - MEDIUM

 

 

1412

1%

GROUP AVERAGE - LARGE

 

 

1314

3%

NATIONAL AVERAGE

 

 

1372

1%

 

Table 6 P7 Annual bill based on 200kL/a (water & sewerage) ($)

Performance Comparison – Utilities near Shoalhaven

Utility

2014–15

2015–16

2016–17

2017-18

% Change 2016-17

Sydney Water Corporation

1211

1210

1095

1096

0%

Shoalhaven City Council

1210

1225

1240

1252

1%

Wingecarribee Shire Council

1304

1317

1335

1334

0%

Goulburn Mulwaree Council

1596

1575

1521

1492

-2%

Bega Valley Shire Council

1899

1948

1941

1934

0%

Eurobodalla Shire Council

1920

1940

1937

1949

1%

AVERAGE

1400

1423

1430

1436

0%

 

FINANCE

F16 - Total capital expenditure for water and sewerage ($000s)

This comparison presents the total capital expenditure in real dollar terms and provides the total level of capital investment against similar sized utilities. A number of factors influence capital expenditure (age/lifecycle of infrastructure and growth) and therefore a utility performance in this indicator will be “lumpy” over time as many projects are one off and can take several years to complete.

Shoalhaven capital expenditure on sewer infrastructure ($111,681,000) made up the bulk of the total. Overall, Shoalhaven expenditure was higher than most utility and national averages as a consequence of the REMs project works.

 

Table 7F16 Total capital expenditure for water and sewerage ($000s)

Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Shoalhaven City Council

22504

60451

125917

108%

South Gippsland Water

8382

5445

29543

443%

Bundaberg Regional Council

16200

32389

26938

-17%

Gladstone Regional Council

13118

22901

26668

16%

Wide Bay Water (Fraser Coast Regional Council)

18567

21836

19469

-11%

Port Macquarie Hastings Council

19597

26757

19256

-28%

Wannon Water

14837

18774

18782

0%

Water Corporation—Mandurah

14559

21682

18503

-15%

Fitzroy River Water (Rockhampton Regional Council)

19531

16676

17026

2%

GWM Water

6659

6833

16066

135%

Mid Coast Council

14863

9416

15397

64%

Lower Murray Water

10006

5052

12575

149%

Mackay Regional Council

16656

11261

12237

9%

Queanbeyan–Palerang Regional Council

-

55240

12073

-78%

Riverina Water (W)

36301

na

10925

na

Tamworth Regional Council

5896

15828

10294

-35%

East Gippsland Water

7513

11345

8357

-26%

Tweed Shire Council

8768

6985

8307

19%

Coffs Harbour City Council

5659

5495

7024

28%

Albury City Council

8744

9367

5366

-43%

Wagga Wagga Council (S)

4204

na

5272

na

Western Downs Regional Council

11688

16317

4420

-73%

Clarence Valley Council

19138

3511

4302

23%

Dubbo Regional Council

-

4587

1285

-72%

GROUP AVERAGE - MEDIUM

 

 

18167

27%

GROUP AVERAGE - LARGE

 

 

41948

23%

NATIONAL AVERAGE

 

 

33106

18%

 

F13 - Combined Operating cost ($/property)

This indicator is considered to be one of the most important benchmarks within the NPR reporting suite. The indicator measures the operating costs (for operation, maintenance and administration) of each water utility in relation to the number of properties serviced. Operating costs are influenced by many factors, including:

•           utility size

•           climate and rainfall

•           the way and the distance that water is transported

•           the sources of water

•           input cost escalation (e.g. the costs of fuel, chemicals and labour), and

•           the level of water and sewage treatment required

The combined operating cost for Shoalhaven was $780 per property, down $23 on the previous year ($803). Considering the number of schemes operated and the size of distribution within the Shoalhaven, this is an excellent result with the total operating cost per property remaining well below the group average of $928 per property.

Table 8F13 Combined Operating cost ($/property) - Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Water Corporation—Mandurah

679.04

601.38

622.90

4%

Fitzroy River Water (Rockhampton Regional Council)

685.26

655.09

648.66

-1%

Albury City Council

698.74

669.98

691.34

3%

Lower Murray Water

690.44

812.5

754.59

-7%

Western Downs Regional Council

1262.7

866.81

770.43

-11%

Shoalhaven City Council

771.31

803.92

780.64

-3%

Clarence Valley Council

835.58

806.46

818.91

2%

Bundaberg Regional Council

807.59

679.49

821.12

21%

South Gippsland Water

1159.03

934.36

881.00

-6%

Dubbo Regional Council

-

1030.1

906.04

-12%

East Gippsland Water

944.44

1058.65

922.00

-13%

Port Macquarie Hastings Council

906.08

886.99

960.75

8%

Wannon Water

991.09

940.81

967.00

3%

Mid Coast Council

1007.68

1006.75

980.09

-3%

GWM Water

1026.34

977.5

992.68

2%

Tweed Shire Council

968.28

992.38

993.21

0%

Mackay Regional Council

1145.56

912.82

1001.26

10%

Wide Bay Water (Fraser Coast Regional Council)

911.26

936.45

1002.80

7%

Coffs Harbour City Council

1006.64

980.56

1003.28

2%

Tamworth Regional Council

949.62

963.03

1011.33

5%

Queanbeyan–Palerang Regional Council

-

1383.59

1361.35

-2%

Gladstone Regional Council

1472.12

1047.91

1540.44

47%

GROUP AVERAGE - MEDIUM

 

 

928.72

3%

GROUP AVERAGE - LARGE

 

 

888.50

3%

NATIONAL AVERAGE

 

 

916.60

0%

 

CUSTOMER

C15 – Average during of unplanned outages (minutes)

This indicator reports the average time (in minutes) that a customer is without water supply due to an unforeseen interruption requiring attention by a utility. It also includes instances in which scheduled (planned) interruptions exceed the time limit originally notified by a utility. It is a partial indicator of customer service and the condition of the water network, and of how effectively the operation of the network is being managed.

Nationally, rural water supply networks have higher interruption timeframes owing to the expanse of networks and overcoming difficult access conditions.  Shoalhaven (147 minutes) had the fourth highest response time in its group and has historically been higher than others given that we also have the third largest mains network in our group to maintain.  The results can also vary year to year depending on the nature, location or environmental conditions of a particular incident.

 

Table 9C15 Average during of unplanned outages (minutes) Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Gladstone Regional Council

46

47.6

23

-51%

Port Macquarie Hastings Council

121

30

30

0%

Fitzroy River Water (Rockhampton Regional Council)

33

39.8

34

-14%

Western Downs Regional Council

No data

61

53

-13%

Lower Murray Water

54.1

57

59

4%

Mackay Regional Council

115

66.5

64

-4%

Water Corporation—Mandurah

49.9

71

65

-8%

East Gippsland Water

71.5

92

76

-17%

Bundaberg Regional Council

No data

138

77

-44%

Wannon Water

104.9

93.5

79

-15%

South Gippsland Water

95.6

91

101

11%

GWM Water

105.7

94.4

103

10%

Queanbeyan–Palerang Regional Council

-

161

120

-25%

Coffs Harbour City Council

-

120

120

0%

Dubbo Regional Council

-

162

129

-20%

Tweed Shire Council

112

136

141

4%

Shoalhaven City Council

202

104

147

41%

Wide Bay Water (Fraser Coast Regional Council)

127.8

105.6

230

118%

Riverina Water (W)

206

183

242

32%

Albury City Council

137

119

266

124%

GROUP AVERAGE - MEDIUM

 

 

108

6%

GROUP AVERAGE - LARGE

 

 

202

6%

NATIONAL AVERAGE

 

 

144

16%

 

C14 – Percentage of calls answered by an operator within 30 seconds

This indicator measures the number of calls answered within 30 seconds after the ‘operator’ option is selected. It gives an indication of the efficiency of the utility’s customer service arrangements and is affected by the ratio of customer service staff to customers, particularly when severe events result in a large increase in customer calls.

In 2017-18 the percentage of calls answered Nationally was 82% and the average in the medium group was 90%. Shoalhaven continued its strong performance with 98% making this the eleventh year at or above our group average. The strength for Shoalhaven is considered to be the employment, stability and retention of workforce assets through multi-skilling.

 

Table 10 - C14 – Percentage of calls answered by an operator within 30 seconds  Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Gladstone Regional Council

No data

No data

100

na

Coffs Harbour City Council

-

99

99

0%

East Gippsland Water

99

99

99

0%

Wannon Water

99

98.8

99

0%

South Gippsland Water

99

94

99

5%

Shoalhaven City Council

98

98

98

0%

Mackay Regional Council

No data

No data

97

na

Port Macquarie Hastings Council

98

96

96

0%

Bundaberg Regional Council

No data

No data

95

na

Lower Murray Water

86

94

95

1%

Wagga Wagga Council (S)

100

94

94

0%

GWM Water

93

92.3

91

-1%

Western Downs Regional Council

No data

No data

91

na

Fitzroy River Water (Rockhampton Regional Council)

No data

No data

80

na

Albury City Council

-

47

50

6%

Tweed Shire Council

49

50

50

0%

GROUP AVERAGE - MEDIUM

 

 

90

1%

GROUP AVERAGE - LARGE

 

 

87

-3%

NATIONAL AVERAGE

 

 

82

0%

 

 


 

C13 – Total complaints water and sewerage (per 1,000 properties)

This indicator is a partial measure of a utility’s customer satisfaction and operational performance. Complaints are recorded based on verbal or written communication. 

The Shoalhaven Water increasing trend is largely the result of improved data capture and processing. The result remains a positive outcome in comparison to the group and National figures.

 

Table 11 C13 – Total complaints water and sewerage  Performance Comparison Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Gladstone Regional Council

-

0.3

0

0%

Water Corporation—Mandurah

0.4

0.3

1

100%

Tweed Shire Council

-

-

1

n.a.

Lower Murray Water

2.9

4.8

2

-65%

Albury City Council

7

11.2

2

-82%

Shoalhaven City Council

1.5

1.8

2

11%

Western Downs Regional Council

-

9.2

3

-70%

MidCoast Council

8.2

4.4

3

-32%

East Gippsland Water

1.8

4

4

-8%

Port Macquarie Hastings Council

31.2

15.5

6

-61%

Wannon Water

6.1

5.3

6

13%

GWMWater

7.4

7.6

8

9%

South Gippsland Water

5.2

6.2

9

44%

Riverina Water (W)

6

8.4

13

55%

Wide Bay Water (Fraser Coast Regional Council)

7.7

20.5

15

-26%

Dubbo Regional Council

23.1

18.3

17

-7%

Clarence Valley Council

-

-

19

n.a.

Fitzroy River Water (Rockhampton Regional Council)

48

47.2

40

-15%

Tamworth Regional Council

54.5

39.5

48

22%

Queanbeyan–Palerang Regional Council

-

52

55

6%

Bundaberg Regional Council

2.8

12.8

60

366%

Mackay Regional Council

33.4

57

93

64%

Coffs Harbour City Council

0.4

1.6

-

n.a.

Wagga Wagga Council (S)

38

34

n.a.

n.a.

GROUP AVERAGE - MEDIUM

 

 

21

12%

GROUP AVERAGE - LARGE

 

 

10

-15%

NATIONAL AVERAGE

 

 

15

5%

 

 


 

ASSETS

Water Mains

 

A8 - Water main breaks (number per 100 km of water main)

The Shoalhaven network of water mains is considered to be large at 1,578km and is ranked 3rd largest in the Medium group. Shoalhaven experienced extended hot and dry conditions for much of 2017-18 and these conditions have an impact on assets. Whilst the 2017-18 result was higher than the previous year, the overall comparison was less than the Medium group or Nationally.

 

Table 12 - A8 Water main breaks (no. per 100 km of water main)  Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Water Corporation—Mandurah

3.6

4

2.8

-30%

Wide Bay Water (Fraser Coast Regional Council)

3

4.2

3.6

-14%

Albury City Council

4.1

3.3

3.9

18%

Bundaberg Regional Council

4.2

8

3.9

-51%

Port Macquarie Hastings Council

2.6

1.8

4.2

133%

Clarence Valley Council

12.3

15.4

5.9

-62%

Queanbeyan–Palerang Regional Council

7.5

8.3

6.5

-22%

Shoalhaven City Council

8

5.7

6.5

14%

Mackay Regional Council

11.8

9.4

6.6

-30%

Tamworth Regional Council

8.9

5.5

6.8

24%

Tweed Shire Council

7.5

9.1

7.5

-18%

Riverina Water (W)

18.6

11.6

8.1

-30%

Wannon Water

11.1

9.6

8.3

-14%

Mid Coast Council

1.7

6.9

8.9

29%

Coffs Harbour City Council

7.1

10

9.7

-3%

Dubbo Regional Council

6.5

7.8

9.7

24%

Gladstone Regional Council

33.9

6.7

10.8

61%

Fitzroy River Water (Rockhampton Regional Council)

16.7

16.2

12.3

-24%

East Gippsland Water

12.9

12.8

17.1

34%

Western Downs Regional Council

20.5

28

18.2

-35%

Lower Murray Water

32

28.6

26.2

-8%

South Gippsland Water

40.9

29.5

34.3

16%

GWM Water

55.5

56.6

58.5

3%

GROUP AVERAGE - MEDIUM

 

 

12

1%

GROUP AVERAGE - LARGE

 

 

17

17%

NATIONAL AVERAGE

 

 

16

7%

 

A10 – Real losses (L/Service connection/Day)

Real losses are water leakages and overflows from water mains, service reservoirs and service line connections before the customer water meter. The indicator calculations are estimated using a range of assumptions and the results can be influenced by the condition of mains, infrastructure and water pressure.

Shoalhaven Water result is less than both the Medium group and National averages.

 

Table 13 – A10 Real losses (litres/service connection/day) Performance Comparison – Medium Utility Group

Utility

2015–16

2016–17

2017-18

% Change from 2016-17

Dubbo Regional Council

-

51.3

4

-92%

Clarence Valley Council

-

46.9

43

-8%

Port Macquarie Hastings Council

43

40

45

13%

Gladstone Regional Council

336