Agenda of Nowra CBD Revitalisation Strategy Committee

Nowra CBD Revitalisation Strategy Committee – Wednesday 15 May 2019

Page

Membership

Mr James Caldwell - Chairperson

Clr Jo Gash

Clr Patricia White

Clr Nina Digiglio

Mr Paul Keech or delegate

Mr Phil Costello or delegate

Ms Annie Aldous

Mr Scott Baxter

Mr Brendan Goddard

Mr George Parker

Ms Lynnette Kearney

Mr Wesley Hindmarch

Non-voting members

All other Councillors

Quorum – Five (5) members

Role

Note: Tasks in relation to 1.4 will not be undertaken by Councillors

For the purpose of this Terms of Reference, Councils annual Capital Works Budget which is defined as any Special Rate on the CBD (currently $500,000) plus any top up funding (such as grants or loans obtained by council or other council budgetary allocations) that Council provides to deliver a project initiated by Special Rate Funding.

Note: Any other Capital Works Funding in excess of $100,000 within the CBD will be discussed with the Committee prior to expenditure of funding.

1.1. Recommend to Council possible refinement of, and improvements to, the Nowra CBD Revitalisation Strategy as the committee considers appropriate.

1.2. Develop a list of projects (with estimated costings) for Council to consider priorities over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.

1.3. Make a formal submission to Council’s annual capital works budget as it relates to the Nowra CBD, in accordance with Council’s budgeting process.

1.4. Monitor the expenditure of Council’s annual capital works budget as it relates to the Nowra CBD, in particular;

1.4.1. Approving design plans and specifications at the preliminary concept stage and prior to the detailed drafting and then at final approval stage.

1.4.2. In cases where the General Manager (or delegate) determines that capital works within the Nowra CBD, will be tendered out, the Committee Chair (or delegate) will approve the tender documentation before tenders are advertised.

1.4.3. The Committee Chair and delegate are to participate on tender evaluation panels for capital expenditure in the Nowra CBD.

1.4.4. Assign a Project Steering Working Group to endorse the payment of progress claims and endorse the approval of variations, for capital expenditure in the Nowra CBD.

1.4.5. In the case where Council staff undertake substantial capital expenditure (greater than $150,000) in the Nowra CBD, the Committee will receive a report outlining progress (including expenditure updates) and plans at each of the Committee’s Meetings.

1.5. Act as a communication conduit between Council and the CBD stakeholders in respect to the ten elements within the Nowra CBD Revitalisation Strategy and approved Capital Works within the Nowra CBD with reasonable support from Council, at Council’s expense, as determined by the General Manager.

1.6. Assist Council in advocating to the community the adopted list of projects that seek to deliver on the ten elements of the CBD Revitalisation Strategy.

1.7. Provide a report to Council each quarter outlining the year to date expenditure of Council’s annual capital works budget as it relates to the Nowra CBD and present a report to an Ordinary Meeting of Council in August each year that explains the capital expenditure and any non-expenditure, for the previous financial year.

1.8. Consult with relevant stakeholders as needed.

Delegated Authority

· To expend funds allocated to the CBD Nowra Revitalisation Strategy Committee by Council within the approved budget. Budget adopted $500,000.

· To establish sub Committees as deemed appropriate.

· To promote the advantages of the CBD inside and outside the area, including making press releases and promoting the Nowra CBD Revitalisation Strategy project.

· To raise funds other than rates and loans to fund the objectives of the Committee.

· To expend funds raised outside of Council as the Committee deems appropriate, e.g. promotions, entertainment etc.

Nowra Revitalisation Committee - Sub/Working Groups

	Events / Promotions	Infrastructure (including Wayfinding signs)	Writers / Historic Walk	Banners / Perm Lighting	Logo / Communications
James Caldwell (Chair)	Yes	Yes	Yes	Yes	Yes
Cr Jo Gash	Yes			Yes
Cr Patricia White	Yes			Yes
Cr Nina Digiglio					Yes
Wesley Hindmarch		Yes			Yes
Vacant
Annie Aldous	Yes
Scott Baxter		Yes	Yes	Yes
Brendan Goddard		Yes			Yes
George Parker	Yes
Lynnette Kearney	Yes			Yes
Phil Costello			Yes
Paul Keech		Yes		Yes

SCC Contact (Director Rep)	Jessica Rippon	Tom Dimec	Gordon Clark	Tom Dimec	Jessica Rippon

Minutes of the Nowra CBD Revitalisation Strategy Committee

Meeting Date: Wednesday, 13 March 2019

Location: Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time: 4.02pm

The following members were present:

Mr James Caldwell - Chairperson

Clr Joanna Gash

Clr Patricia White

Mr Gordon Clark – Acting Director, Planning Environment and Development

Mr Paul Keech - Director Assets and Works

Ms Annie Aldous

Mr Scott Baxter

Mr Brendan Goddard

Mr George Parker

Mr Wesley Hindmarch

Others present:

Stephen Dunshea – Director Finance Corporate and Community Services

Melissa McCoy – HR Governance and Customer Service Manager

Tom Dimec – Assets Manager

1. Apologies / Leave of Absence

Lyn Kearney is on an extended leave of absence.

An apology was received from Clr Digiglio.

2. Confirmation of the Minutes

RESOLVED (James Caldwell / Annie Aldous)

That the Minutes of the Nowra CBD Revitalisation Strategy Committee held on Wednesday 6 February 2019 be confirmed.

CARRIED

3. Declarations of Interest

Nil

Reports

CBD19.12 Outstanding / Ongoing Actions

HPERM Ref: D19/62543

The following comments were made in relation to the Action Table Report:

CBD18.43 – To be completed and removed after the next meeting.

CBD18.58 – Not completed and to be reviewed by staff.

CBD18.59 – Complete and remove

CBD18.107 – Part 1: complete, Part 2: noted, Part 3: to be reported back in September, Part 4: ongoing, Part 5: a report is included on the Agenda (complete), 6: completed – bimonthly from March – insert into the terms of reference.

18.113 – Most parts complete, a report will be generated within the next few months.

18.114 – A meeting was held between Stocklands Manager and staff, a decision was made on a site for the Stocklands sign. An update will be provided on completion.

18.118 – Completed - Logo is now ready for use – to paste the adopted logo in the minutes – then complete next meeting.

19.1 – Complete and remove

19.2 – Ongoing

19.3 – Complete this item and remove - a report is on the agenda

19.5 – Complete and remove

19.6 – Complete and remove

19.7 – Forwarded to Traffic unit to follow up – meeting next week and will report back to Annie – Complete after next meeting

19.9 – Complete and remove

19.11 – Ongoing - investigations with Woolworths, Council be requested to review the Development Consent for the access at Woolworths on Kinghorne Street.

Recommendation (Item to be determined under delegated authority)

That:

1. The Outstanding/Ongoing Action Report be received for information.

2. The following items marked in the Action Listing attached to the report as completed be removed from the listing.

RESOLVED (Clr White / Brendan Goddard)

That:

1. The Outstanding/Ongoing Action report be received for information.

2. The following items marked in the Action Listing attached to the report as completed be removed from the listing:

a. CBD18.59 – Proposed Traffic Lights – Nowra O’Keefe Avenue – relocation – Refer Shoalhaven Traffic Committee – Complete and remove

b. CBD18.118 – Logo / Communications Sub Committee Establishment – complete and remove (Logo to be attached to the Minutes)

c. CBD19.1 – Support – Possible International Artist Mural Project – Complete and remove

d. CBD19.3 – Review – Terms of Reference and Membership – Complete (this be removed following resolution from new report)

e. CBD19.5 – Maintenance Responsibility – Raised Planter Boxes – Nowra CBD – Complete and remove

f. CBD19.6 – Bannerconda Banner Systems – not proceeding – Complete and remove

g. CBD19.9 – Nowra CBD Revitalisation Strategy – deferred – Complete and remove.

CARRIED

CBD19.13 Update - Review of Terms of Reference and Membership

HPERM Ref: D19/62962

Item dealt with later in the meeting.

CBD19.14 Community Member Submission - Nowra CBD - Traffic congestion, Parking and Rejuvenation Suggestions

HPERM Ref: D19/20150

The committee held a discussion in relation to what areas of Council would be responsible for actioning this matter and was advised that it would be mixed between the Traffic Unit and Planning Section of Council.

Stephen Dunshea – Director Finance Corporate and Community Services advised that a discussion needs to be had with the Media Team and the members of the Communications Sub-Committee, after which a report will come back to the Committee with a way forward.

Recommendation

That the Committee:

1. Receive the submission from Mr Bill Hancock for information;

2. Support the preparation of a ‘Get Involved’ or a suitable web page for Nowra CBD Revitalisation Strategy information and to capture community ideas and input; and

3. Continue to consider options for the rejuvenation of Nowra CBD consistent with the Revitalisation Strategy and undertake broader community consultation as required to seek ideas and input for the Committee’s consideration.

RECOMMENDATION (Clr White / Annie Aldous)

That this matter and including the Nowra LIVE site be referred to the Communications Sub-Committee and relevant staff for a way forward and a report be submitted back to the Committee.

CARRIED

CBD19.15 Terms of Reference - Amended version proposed by Committee Members

HPERM Ref: D19/64577

Item dealt with later in the meeting.

CBD19.16 Correspondence - Traffic Lights - Kinghorne and North Streets

HPERM Ref: D19/66856

The Chairperson addressed the meeting in relation to this matter. The Committee discussed the number of signatures on the petition and the nature in which the matter may be reported to Council.

The Committee held a discussion in relation to the car parking spaces that are proposed to be removed during the construction phase.

James Caldwell advised that as the Chairperson he will respond to the submission.

Recommendation (Item to be determined under delegated authority)

That the correspondence – traffic lights – Kinghorne and North Streets be submitted for consideration.

Motion (James Caldwell / Clr Gash)

That:

1. The Nowra CBD Revitalisation Strategy Committee doesn’t agree with Council removing the number of car parking spaces and the vacant land being used as a storage space for the construction phase of the traffic lights.

2. Council investigate alternate locations for the construction materials and machines to be stored.

For: James Caldwell, Clr Gash, Annie Aldous and George Parker

Against: Clr White, Gordon Clark, Paul Keech, Scott Baxter, Brendan Goddard and Wesley Hindmarch

MOTION lost

RESOLVED (Clr White / Annie Aldous)

That the report regarding Correspondence – Traffic Lights – Kinghorne and North Streets be received for information.

CARRIED

CBD19.13 Update - Review of Terms of Reference and Membership

HPERM Ref: D19/62962

Note: This matter was dealt with in conjunction with CBD19.15.

Recommendation

That Council adopt the amended Nowra CBD Revitalisation Strategy Committee Terms of Reference, noting that Council MIN18.962 and MIN18.1012 are now included within the proposed amendment.

CBD19.15 Terms of Reference - Amended version proposed by Committee Members

HPERM Ref: D19/64577

Note: This matter was dealt with in conjunction with CBD19.13.

The Committee held a discussion in relation to the proposed Terms of Reference. Changes were made to the Terms of Reference which will be attached to the minutes and reported to Council for adoption.

Recommendation

That the Council adopt the Terms of Reference proposed by the Committee Members as attached to this report.

REcommendation (Clr White / James Caldwell)

That the Terms of Reference – Amended version propose by Committee Members be reported to Council for adoption.

CARRIED

GENERAL BUSINESS

Wesley Hindmarch advised that he will email additional information to members.

There being no further business, the meeting concluded, the time being 6.09pm.

Mr James Caldwell

CHAIRPERSON

Nowra CBD Revitalisation Strategy Committee – Wednesday 15 May 2019

Page 0

CBD19.18 Outstanding / Ongoing Actions

HPERM Ref: D19/139337

Group: Finance Corporate & Community Services Group

Section: Human Resources, Governance & Customer Service

Attachments: 1. Ongoing / Outstanding Actions List ⇩

Purpose / Summary

To advise and update the Committee on the Outstanding/Ongoing Actions from the Nowra CBD Revitalisation Strategy Committee.

Recommendation (Item to be determined under delegated authority)

That:

1. The Outstanding/Ongoing Action report be received for information.

2. The following items marked in the Action Listing attached to the report as completed be removed from the listing:

a. CBD19.9 – Nowra CBD Revitalisation Strategy Sub-Committees – deferred – Complete and Remove

b. CBD19.2 – Grant Opportunities – Nowra CBD Businesses – Australian Government Website – Premier Cabinet – 2019 Elections – Complete and Remove

c. CBD19.3 – Review of Terms of Reference and Membership – Deferred – Tender Panel – Complete and Remove

d. CBD18.112 – Role Adoption – Terms of Reference Review – Complete and Remove

Options

1. As Recommended

2. Adopt an alternate recommendation

Background

The actions listed in the attachment are drawn from Resolutions made by the Committee of which an action is required.

The Action Table (attached) is current as at the time of drafting this report (Tuesday 7 May 2019).

This will be a standing report on the Agenda for each meeting to keep the Committee informed of progress on the actions/resolutions from previous meetings.

Nowra CBD Revitalisation Strategy Committee – Wednesday 15 May 2019

Page 0

CBD19.19 Draft Capital Works Program - Proposed Projects - Nowra CBD

HPERM Ref: D19/8904

Group: Assets & Works Group

Section: Technical Services

Attachments: 1. Overview of Potential Projects for the Nowra CBD Revitalisation Strategy Committee 2018-2021 ⇩

Purpose / Summary

The Draft Capital Works Program allows the Nowra CBD Revitalisation Committee to document and prioritise capital works projects that achieve the Terms of Reference of the Committee.

The Committee will have an opportunity to put forward projects from the list for consideration in future years and as funding is made available, thus allowing a priority of scheduled works and funding allocation for the Nowra CBD.

Recommendation (Item to be determined under delegated authority)

That the Committee review the Draft Capital Works Program (Attachment 1 - D19/151875) for the period 2019-2024 with the view of adopting a Capital Works Program at the next Committee meeting, for Council to consider.

Background

The following relevant clauses are extracted from the Committee’s Terms of Reference for convenience.

1.2 Develop a list of projects (with estimated costings) for Council to consider priorities over a rolling three year time frame, that will assist in achieving the ten elements of the Nowra CBD Revitalisation Strategy. The list is to be presented to an Ordinary Meeting of Council in February each year, and thus adopted by the Council.

At the Committee Meeting on Date the Committee resolves as follows (CBD18.107)

4. The Nowra CBD Revitalisation Committee be consulted in the preparation of the Draft Capital Works Program in relation to works in the Nowra CBD

The Attachment 1 (D19/151875) is submitted for the Committee to consider under delegation and advise Council of potential future project priorities.

Community Engagement

Consultation with Committee members has taken place outside of delegated Committee meetings. It is intended that the Nowra CBD Revitalisation Strategy Committee discuss and review the Draft Capital Works Program and report members conclusions in the May Committee meeting.

Policy Implications

Nil.

Financial Implications

Nil. Typically, Council collects in the order of $500,000 (plus indexation) specifically for expenditure in the Nowra CBD and in some instances additional funding is provided on a case by case basis, by a resolution of the Council. This should be kept in mind when the committee prioritises works.

Risk Implications

Nil