Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 12 March 2019

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.00pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Amanda Findley

Clr Patricia White

Clr Kaye Gartner

Clr Nina Digiglio

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Mr Russ Pigg - General Manager

 

 

 

Apologies / Leave of Absence

Apologies were received from Clr Guile.

 

RESOLVED (Clr Levett / Clr Digiglio)                                                                                   MIN19.119

That a Leave of Absence be granted for Clr Alldrick to Monday 25 March 2019.

CARRIED

 

 

Confirmation of the Minutes

RESOLVED (Clr Digiglio / Clr White)                                                                                   MIN19.120

That the Minutes of the Strategy and Assets Committee held on Tuesday 12 February 2019 be confirmed.

CARRIED

 

 

Declarations of Interest

Nil

 

Call Over of the Business Paper

RESOLVED (Clr Watson / Clr White)                                                                                   MIN19.121

That the Chairperson Call Over all the items on the Agenda.

CARRIED

 

 

 

Deputations and Presentations

SA19.21/IA19.5 - Additional Item - Medium Density Update - Disability Awareness Training (page 12)

Ms Kylie Knight, a member of the Inclusion & Access Advisory Group, addressed the meeting to speak for the recommendation.

SA19.30 – Bendalong Boat Harbour – Erosion Control Measures (page 52)

Ms Lexie Meyer, representing Red Head Villages Association, addressed the meeting in relation to parts of the Recommendation.

 

Presentation – Certificate of Appreciation

Clr Wells advised the Committee that Council has received a Certificate of Appreciation from the Berry Rotary Club, for Council’s donation for their fireworks display on New Years Eve.

 

 

Procedural Motion - Bring Items Forward

RESOLVED (Clr Pakes / Clr Gash)                                                                                      MIN19.122

That the following matters be brought forward for consideration:

·         SA19.21 – Report of the Inclusion and Access Advisory Group – 18 February 2019

·         SA19.30 – Bendalong Boat Harbour – Erosion Control Measures

CARRIED

 

 

Report of the Inclusion & Access Advisory Group - 18 February 2019

 

IA19.5        Additional Item - Medium Density Update - Disability Awareness Training

Recommendation

That Council consider including Disability Awareness Training for Councillors as part of their Training and Development Program.

RESOLVED (Clr Findley / Clr Digiglio)                                                                                 MIN19.123

That:

1.      Council includes Disability Awareness Training for Councillors as part of their Training and Development Program for the incoming Councillors in 2020.

2.      The General Manager organise Disability Awareness Training for the existing Councillors prior to 30 June 2019.

CARRIED

 

Items marked with an * were resolved ‘en block’.

 

IA19.12      Additional item - Compliance Schofields Lane - Bus Loading Ramp

RESOLVED* (Clr Pakes / Clr Gartner)                                                                                 MIN19.124

That:

1.      Staff investigate the compliance of the Bus loading ramp in Schofields Lane and discuss with Bus companies and report back.

2.      This matter be added to the Action Table.

CARRIED

 

 

IA19.13      Additional item - Ulladulla Subway and Services NSW Accessible Parking

Recommendation

That:

1.      Staff investigate the options for moving the accessible park at Ulladulla – Services NSW and report back.

2.      This matter be added to the Action Table.

RESOLVED (Clr White / Clr Findley)                                                                                    MIN19.125

That:

1.      Staff investigate the options for moving the accessible carpark at Ulladulla – Services NSW and report back.

2.      This matter be added to the Action Table.

CARRIED

 

 

IA19.14      Additional item - Footpath - Near Nowra Post Office - Corner Berry and Junction Streets

RESOLVED* (Clr Pakes / Clr Gartner)                                                                                 MIN19.126

That:

1.      Staff investigate the damage from tree roots to the footpath on Berry/Junction Street corner and report back.

2.      This matter be added to the Action Table.

CARRIED

 


 

IA19.15      Additional Item - Memorial Gardens Access Ramp and Crossing

Recommendation

That:

1.      Staff investigate and construct the accessible ramp/path and realign the crossing at the Memorial Gardens Worrigee and report back.

2.      This matter be added to the Action Table.

RECOMMENDATION (Clr White / Clr Digiglio)

That:

1.      Staff investigate and construct the accessible ramp/path and realign the crossing at the Memorial Gardens Worrigee and report back.

2.      This matter be added to the Action Table.

3.      This matter be included in the 2019/2020 budget and works be delivered as a priority.

4.      When carparking is under review, Council consider the number of parking spaces with a view to increasing the ratio of disability/accessible carparking spaces.

CARRIED

 

 

IA19.16      Additional item – Council’s Website - Community Page - Provision for Accessible Icon and Information

RESOLVED* (Clr Pakes / Clr Gartner)                                                                                 MIN19.127

That:

1.      Staff investigate the incorporation of an Accessible Icon on Council’s Community Webpage which includes helpful information relating to accessibility and report back.

2.      This matter be added to the Action Table.

CARRIED

 

 

SA19.30     Bendalong Boat Harbour - Erosion Control Measures

HPERM Ref: D19/35666

Recommendation (Item to be determined under delegated authority)

That Council adopt the following measures to address stormwater and coastal erosion at the Bendalong Boat Harbour and include these measures in the Draft Bendalong Boat Harbour Masterplan for consideration at a future date:

1.    As outlined in the report by MI Engineers (Stormwater Infrastructure Upgrade Report 18 January 2018)

a.    Divert as much stormwater as possible away from the catchment that discharges to the beach. Estimated to cost ($140,000);

b.    Address erosion in the major draining channels within the catchment by lining the channels with rock protection. Estimated to cost ($130,000);

c.    Convert the piped outlets onto the beach to surcharge/soak-away pits thus allowing rock protection arrangements to be continuous along the beach. Estimated to cost ($140,000);

d.    Convert the piped inlets to pit inlets and line the road side drain with rocks to provide scour protection. Estimated to cost ($80,000)

e.    Longer Term – When the time comes to reconstruct the road (say 5 to 10 years), provide a causeway crossing and thus eliminate the pipe crossings altogether.  Estimated to cost ($160,000).

2.    As outlined in the Bendalong Draft Coastal Hazard/Erosion Technical Advice Report – April 2018 – prepared by Advisian, sort existing rock at the eastern end of the beach and place on the eroded sections of the beach to interlock and provide protection for wave attack up to 0.7m. Estimated to cost $30,000.

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN19.128

That Council adopt the following measures to address stormwater and coastal erosion at the Bendalong Boat Harbour and include these measures in the Draft Bendalong Boat Harbour Masterplan for consideration at a future date:

1.      As outlined in the report by MI Engineers (Stormwater Infrastructure Upgrade Report 18 January 2018):

a.      Divert as much stormwater as possible away from the catchment that discharges to the beach. Strategic location of the optimum number of swails be part of the diversion solution. Estimated to cost ($140,000);

b.      Address erosion in the major draining channels within the catchment by lining the channels with rock protection. Estimated to cost ($130,000);

c.      Convert the piped outlets onto the beach to surcharge/soak-away pits thus allowing rock protection arrangements to be continuous along the beach. Estimated to cost ($140,000);

d.      Convert the piped inlets to pit inlets and line the road side drain with rocks to provide scour protection. Estimated to cost ($80,000)

e.      Longer Term – When the time comes to reconstruct the road (say 5 to 10 years), provide a causeway crossing and thus eliminate the pipe crossings altogether.  Estimated to cost ($160,000).

2.      As outlined in the Bendalong Draft Coastal Hazard/Erosion Technical Advice Report – April 2018 – prepared by Advisian, sort existing rock at the eastern end of the beach and place on the eroded sections of the beach to interlock and provide protection for wave attack up to 0.7m. Estimated to cost $30,000. Select a trial location as per the Read Head Villages Association assertion, using large prismical rocks and using grass to bind them

3.      Council monitor the effectiveness of the storm water diversion management through annual monitoring

CARRIED

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Wells)                                                                                                         MIN19.129

That the matter of item SA19.29 – Nowra CBD Multi-Storey Car Park - Update be brought forward for consideration.

CARRIED

 


 

SA19.29     Nowra CBD Multi-Storey Car Park - Update

HPERM Ref: D18/418293

Recommendation

That council allocate $150,000 in the 2019/20 draft budget to complete the detail design required to get the approved multi storey car park at Corner Berry St Worrigee St, Nowra to a shovel ready stage.

RECOMMENDATION (Clr Findley / Clr Pakes)                                                                                      

That Council allocate $150,000 in the 2019/20 draft budget to complete the detail design required to get the approved multi storey car park at Corner Berry St Worrigee St, Nowra to a shovel ready stage.

For:             Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Gartner, Clr Digiglio, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener and Russ Pigg

Against:    Clr Proudfoot

CARRIED

 

 

Reports

 

SA19.22     Quarterly Progress Report - Councillors' Notices of Motion

HPERM Ref: D19/46342

Recommendation (Item to be determined under delegated authority)

That the Progress report on Councillors’ Notices of Motion for the period of 4 October 2016 to 31 January 2019 be received for information.

RESOLVED (Clr Findley / Clr Gartner)                                                                                MIN19.130

That the Progress report on Councillors’ Notices of Motion for the period of 4 October 2016 to 31 January 2019 be received for information.

CARRIED

 

 

SA19.23     Draft Donations Policy - Public Exhibition

HPERM Ref: D19/67474

Recommendation (Item to be determined under delegated authority)

That

1.    The Draft Donations Policy and Procedures (Attachment 1 to the report) be placed on public exhibition for a period of four (4) weeks to obtain community feedback on the proposed Policy

2.    That all current recipients of donations be advised in writing of the public exhibition and their ability to make comment.

3.    That a report be provided at the completion of the exhibition period, outlining the submissions received and a Final Draft Policy and Procedures for adoption by the Council.

RESOLVED (Clr Findley / Clr Gartner)                                                                                MIN19.131

That:

1.      The Draft Donations Policy and Procedures (Attachment 1 to the report) be placed on public exhibition for a period of four (4) weeks to obtain community feedback on the proposed Policy

2.      All current recipients of donations be advised in writing of the public exhibition and their ability to make comment.

3.      A report be provided at the completion of the exhibition period, outlining the submissions received and a Final Draft Policy and Procedures for adoption by the Council.

For:             Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Gartner, Clr Digiglio, Clr Levett, Clr Pakes, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Clr Watson

CARRIED

 

 

SA19.24     Peak Tourist Period Management - Progress Update

HPERM Ref: D19/25114

Recommendation

That Council:

1.    Receive the report on the results of management strategies implemented over the peak tourism period to manage traffic, safety and local amenity concerns in high visitation areas.

2.    Continue to manage short term high tourism visitation challenges over the next 12 months throughout the Shoalhaven Region and continue to provide a net budget allocation of $150,000 in the 2019/20 financial year to ensure the standard of service and improvements made over the last 12 months are maintained. 

3.    Commit to ongoing priority be given to resolving Hyams Beach challenges through continued investigation of long-term solutions as follows: 

i.    Actively pursue options for parking outside of Hyams Beach Village with walk in and/or a shuttle bus service, with preference given to two identified potential sites owned by Jerrinja Land Council and National Parks and Wildlife Service respectively.

ii.    Actively work on feasibility, funding and installation of a permanent roundabout to ease traffic congestion and control access into Hyams Beach at peak holiday times.

iii.   Continue to actively investigate the viability of paid parking through the required traffic studies and report back to council in due course.

4.    Note that in relation to issues with illegal camping and noise complaints within the Seamans Carpark and in response to strong representations from the community to limit use of the carpark to be open only during daylight hours, the following key actions will be trialled:

i.    Installation of a gate on the carpark and lock the gate – carpark only open during daylight hours

ii.    Lock toilets – open only during daylight hours

iii.   Investigate the ability to issue higher dollar infringements for illegal camping

5.    Receive a further report on the outcomes of the grant application for infrastructure upgrades under the “Shoalhaven Sustainable Tourism Infrastructure Package” as part of the Restart NSW Environment and Tourism fund

6.    Actively seek ongoing funding for tourism related infrastructure improvement projects as opportunities arise.

7.    Proceed with a limited Expressions of Interest process to identify potential Smart Technology Solutions available to assist in solving the very high visitation challenges identified at Hyams Beach and report findings with estimated budgets back to council and the community via the Hyams Beach CCB.

 

RECOMMENDATION (Clr Proudfoot / Clr Findley)

That Council:

1.      Receive the report on the results of management strategies implemented over the peak tourism period to manage traffic, safety and local amenity concerns in high visitation areas.

2.      Continue to manage short term high tourism visitation challenges over the next 12 months throughout the Shoalhaven Region and continue to provide a net budget allocation of $150,000 in the 2019/20 financial year to ensure the standard of service and improvements made over the last 12 months are maintained. 

3.      Commit to ongoing priority be given to resolving Hyams Beach challenges through continued investigation of long-term solutions as follows: 

i.    Actively pursue options for parking outside of Hyams Beach Village with walk in and/or a shuttle bus service, with preference given to two identified potential sites owned by Jerrinja Land Council and National Parks and Wildlife Service respectively.

ii.    Actively work on feasibility, funding and installation of a permanent roundabout to ease traffic congestion and control access into Hyams Beach at peak holiday times.

iii.   Continue to actively investigate the viability of paid parking through the required traffic studies and report back to council in due course.

4.      Note that in relation to issues with illegal camping and noise complaints within the Seamans Carpark and in response to strong representations from the community to limit use of the carpark to be open only during daylight hours, the following key actions will be trialled:

i.    Installation of a gate on the carpark and lock the gate – carpark only open during daylight hours

ii.    Lock toilets – open only during daylight hours

iii.   Investigate the ability to issue higher dollar infringements for illegal camping

5.      Receive a further report on the outcomes of the grant application for infrastructure upgrades under the “Shoalhaven Sustainable Tourism Infrastructure Package” as part of the Restart NSW Environment and Tourism fund

6.      Actively seek ongoing funding for tourism related infrastructure improvement projects as opportunities arise.

7.      Proceed with a limited Expressions of Interest process to identify potential Smart Technology Solutions available to assist in solving the very high visitation challenges identified at Hyams Beach and report findings with estimated budgets back to council and the community via the Hyams Beach CCB.

CARRIED

 

 

SA19.25     Events Policy - Definition of Exotic Animals - Circuses

HPERM Ref: D19/63436

Note: Clr Gartner left the meeting at 6.41pm.

Recommendation (Item to be determined under delegated authority)

That:

1.    With respect to Circuses that the Council defines ‘Exotic Animals’ to be:

a.    ‘Animals not native to Australia or introduced from abroad (excluding domestically farmed animals). This would include (but not limited to); lions, tigers, monkeys and primates, leopards, elephants, camels, antelope and foreign domestic cattle including Ankole, Gayal and Yak; and

b.    Australian native animals (excluding those covered under exhibitor/education licences for wildlife rescue groups and educational mobile zoos).’

2.    The Events Policy be updated to include this definition.

RESOLVED (Clr Findley / Clr Digiglio)                                                                                 MIN19.132

That:

1.    With respect to Circuses that the Council defines ‘Exotic Animals’ to be:

a.    ‘Animals not native to Australia or introduced from abroad (excluding domestically farmed animals). This would include (but not limited to); lions, tigers, monkeys and primates, leopards, elephants, camels, antelope and foreign domestic cattle including Ankole, Gayal and Yak; and

b.    Australian native animals (excluding those covered under exhibitor/education licences for wildlife rescue groups and educational mobile zoos).’

2.    The Events Policy be updated to include this definition.

CARRIED

 

 

SA19.26     Local Government Conference - 2019 National General Assembly of Local Government - Proposed Motions

HPERM Ref: D19/58100

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Endorse the four (4) motions as detailed in this report for submission to the Australian Local Government Association – 2019 National Assembly.

2.    Nominate a Councillor as the Council’s Voting delegate for the conference.

3.    Nominate a Councillor as the Council’s Alternate Voting Delegate for the conference.

 

Motion (Clr Findley / Clr Digiglio)

That Council:

1.    Endorse the four (4) motions as detailed in this report for submission to the Australian Local Government Association – 2019 National Assembly.

2.    Nominate the Mayor as the Council’s Voting delegate for the conference.

3.    Nominate the Deputy Mayor as the Council’s Alternate Voting Delegate for the conference.

 

Amendment (Clr Watson / Clr Pakes)

That Council:

1.    Endorse the four (4) motions as detailed in this report for submission to the Australian Local Government Association – 2019 National Assembly.

2.    Nominate the Deputy Mayor as the Council’s Voting delegate for the conference.

3.    Nominate Clr Wells as the Council’s Alternate Voting Delegate for the conference.

For:             Clr Pakes, Clr Watson and Clr Proudfoot

Against:    Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Digiglio, Clr Levett, Clr Kitchener and Russ Pigg

lost

Note: Clr White left the meeting at 6.54pm

RESOLVED (Clr Findley / Clr Digiglio)                                                                                 MIN19.133

That Council:

1.    Endorse the four (4) motions as detailed in this report for submission to the Australian Local Government Association – 2019 National Assembly.

2.    Nominate the Mayor as the Council’s Voting delegate for the conference.

3.    Nominate the Deputy Mayor as the Council’s Alternate Voting Delegate for the conference.

For:             Clr Wells, Clr Gash, Clr Findley, Clr Digiglio, Clr Levett, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:        Clr Pakes and Clr Watson

CARRIED

 

 

SA19.27     Sporting Fields Renovation - Use of Recycled Material

HPERM Ref: D19/43756

Note: Clr Pakes left the meeting at 6.59pm

Note: Clr White returned to the meeting at 7.00pm

Recommendation (Item to be determined under delegated authority)

That Council:

1.    Trials the use of a locally sourced recycled organic soil conditioner at Huskisson Sportsground to evaluate the performance of the material both chemically and physically.

2.    Amends the topdressing application practice to align with an industry standard application depth of 10 – 15mm depth.

RESOLVED (Clr Proudfoot / Clr Wells)                                                                                MIN19.134

That Council:

1.    Trials the use of a locally sourced recycled organic soil conditioner (subject to a risk assessment) at Huskisson Sportsground to evaluate the performance of the material both chemically and physically.

2.    Amends the topdressing application practice to align with an industry standard application depth of 10 – 15mm depth.

CARRIED

 

 

SA19.28     Acceptance Grant Funding - Everyone Can Play - Boongaree

HPERM Ref: D19/71945

Note: Clr Levett left the meeting at 7.16pm.

Recommendation (Item to be determined under delegated authority)

That Council

1.    Accept the State Government grant funding $200,000 offer.

2.    Delegate authority to the General Manger or nominee, to accept and acquit the grant funding.

3.    Write to the State Government Minister for Planning, The Hon. Anthony Roberts MP and Local Member of Parliament Gareth Ward and thank them for the grant offer.

RESOLVED (Clr White / Clr Findley)                                                                                   MIN19.135

That Council:

1.    Accept the State Government grant funding $200,000 offer.

2.    Delegate authority to the General Manger or nominee, to accept and acquit the grant funding.

3.    Write to the State Government Minister for Planning, The Hon. Anthony Roberts MP and Local Member of Parliament Gareth Ward and thank them for the grant offer.

CARRIED

 

 

SA19.29     Nowra CBD Multi-Storey Car Park - Update

HPERM Ref: D18/418293

 

Item dealt with earlier in the meeting.

 

 

SA19.30     Bendalong Boat Harbour - Erosion Control Measures

HPERM Ref: D19/35666

 

Item dealt with earlier in the meeting see MIN19.128.

 

 

SA19.31     Classification of Land - Lot 542 DP 1250028 - Macquarie Drive Burrill Lake

HPERM Ref: D19/46192

Recommendation

That Council resolve to classify the land as Lot 542 DP 1250028, Macquarie Drive Burrill Lake in 3A07/1005, as Community Land.

 

RECOMMENDATION (Clr Proudfoot / Clr White)  

That Council resolve to classify the land as Lot 542 DP 1250028, Macquarie Drive Burrill Lake in 3A07/1005, as Community Land.

CARRIED

 

 

SA19.32     Classification of Land - Lot 332 DP 1224103 of Subdivision SF9055 - Sussex Inlet Rd Sussex Inlet

HPERM Ref: D19/46272

Recommendation

That Council resolve to classify the land described as Lot 332 DP 1224103 in SF9055, Sussex Inlet Rd, Sussex Inlet, as Operational Land.

 

RECOMMENDATION (Clr Proudfoot / Clr White)  

That Council resolve to classify the land described as Lot 332 DP 1224103 in SF9055, Sussex Inlet Rd, Sussex Inlet, as Operational Land.

CARRIED

 

 

SA19.33     Grant of Electricity Easement for Pad Mount Substation and Restriction on the Use of Land to Endeavour Energy - Shoalhaven Indoor Sports Centre - 84 Cambewarra Road, Bomaderry

HPERM Ref: D19/20550

Recommendation

That Council:

1.    Grant an Easement for a Pad Mount Substation and the creation of a Restriction on the Use of Land in favour of Endeavour Energy over Lot 100 DP1237704, 84 Cambewarra Road, Bomaderry; and

2.    Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

RECOMMENDATION (Clr Gash / Clr White)  

That Council:

1.    Grant an Easement for a Pad Mount Substation and the creation of a Restriction on the Use of Land in favour of Endeavour Energy over Lot 100 DP1237704, 84 Cambewarra Road, Bomaderry; and

2.    Authorise the General Manager to sign all documentation required to give effect to this resolution and to affix the Common Seal of the Council of the City of Shoalhaven to all documentation required to be sealed.

CARRIED

 

 

SA19.34     South East Weight of Loads Group (SEWOL) - Deed of Agreement

HPERM Ref: D19/46340

Recommendation

That:

1.    The Deed of Agreement between the Shoalhaven City Council and Queanbeyan City Council (on behalf of the association known as the South East Weight of Loads Group), for the purposes of administering the weight of loads of motor vehicles using local council and classified roads, be continued for a period of 4 years, with the annual contribution being voted from the relevant year's Roads Maintenance allocation (Job No 25002);

2.    The General Manager be authorised to agree to changes to SEWOL inspectorial staff, on behalf of Council; and

3.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed, otherwise the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

 

RECOMMENDATION (Clr White / Clr Gash)  

That:

1.    The Deed of Agreement between the Shoalhaven City Council and Queanbeyan City Council (on behalf of the association known as the South East Weight of Loads Group), for the purposes of administering the weight of loads of motor vehicles using local council and classified roads, be continued for a period of 4 years, with the annual contribution being voted from the relevant year's Roads Maintenance allocation (Job No 25002);

2.    The General Manager be authorised to agree to changes to SEWOL inspectorial staff, on behalf of Council; and

3.    The Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed, otherwise the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

CARRIED

 

 

SA19.35     Announcement New Projects - NSW Safer Roads - Saving Lives on Country Roads Program

HPERM Ref: D19/54653

Recommendation (Item to be determined under delegated authority)

That:

1.    Council accepts the grant funding offers under the NSW Government Safer Roads Program as follows:

a.    $30,000 for development (survey/design) in 2019-20 and $240,000 (to construct in 2020-21) pedestrian safety improvements in Queen Street, Berry, including removal of the existing pedestrian refuge and installation of two raised pedestrian crossing treatments (at the locations of the existing pedestrian refuge and pedestrian blisters);

b.    $50,000 for development (survey/design) in 2019-20 and $250,000 (to construct in 2020-21) pedestrian safety improvements in O’Keefe Avenue, Nowra, including removal of the existing pedestrian crossing and installation of pedestrian-traffic signals at the location of the existing crossing, installation of a raised crossing treatment at the location of existing blisters, and installation of a 40km/hr high pedestrian activity area zone;

c.    $50,000 for development (survey/design) in 2019-20 and $850,000 (to construct in 2020-21) road safety improvements on Bolong Road (a 620m length, from chainage 9.46km to 10.08km east of the Princes Highway) being to the north of Askeaton Park, including wider sealed shoulders and guardrail;

d.    $60,000 for development (survey/design) in 2019-20 to prepare a design and costings for the proposed removal of the existing roundabout, and replacement with traffic signals, at the intersection of Berry and Worrigee Streets, Nowra (noting a separate application for construction funding will be required to be submitted in future if the project is supported by the NSW Roads and Maritime Services, following the design investigation works)

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and both local State Members of Parliament, thanking them for their ongoing support of the Shoalhaven Community through the NSW Government Safer Roads Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN19.136

That:

1.    Council accepts the grant funding offers under the NSW Government Safer Roads Program as follows:

a.    $30,000 for development (survey/design) in 2019-20 and $240,000 (to construct in 2020-21) pedestrian safety improvements in Queen Street, Berry, including removal of the existing pedestrian refuge and installation of two raised pedestrian crossing treatments (at the locations of the existing pedestrian refuge and pedestrian blisters);

b.    $50,000 for development (survey/design) in 2019-20 and $250,000 (to construct in 2020-21) pedestrian safety improvements in O’Keefe Avenue, Nowra, including removal of the existing pedestrian crossing and installation of pedestrian-traffic signals at the location of the existing crossing, installation of a raised crossing treatment at the location of existing blisters, and installation of a 40km/hr high pedestrian activity area zone;

c.    $50,000 for development (survey/design) in 2019-20 and $850,000 (to construct in 2020-21) road safety improvements on Bolong Road (a 620m length, from chainage 9.46km to 10.08km east of the Princes Highway) being to the north of Askeaton Park, including wider sealed shoulders and guardrail;

d.    $60,000 for development (survey/design) in 2019-20 to prepare a design and costings for the proposed removal of the existing roundabout, and replacement with traffic signals, at the intersection of Berry and Worrigee Streets, Nowra (noting a separate application for construction funding will be required to be submitted in future if the project is supported by the NSW Roads and Maritime Services, following the design investigation works)

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and both local State Members of Parliament, thanking them for their ongoing support of the Shoalhaven Community through the NSW Government Safer Roads Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

CARRIED

 

 

SA19.36     Anzac Day – Grant Funding Assistance

HPERM Ref: D19/55590

Note: Clr Levett returned to the meeting at 7.18pm

Recommendation

That:

1.    Council accepts the $7,500 grant funding contribution approved to date by Gladys Berejiklian MP (Premier of NSW) in support of the 2019 Anzac Day services

2.      The General Manager (Director Assets & Works) writes to both Gladys Berejiklian MP (Premier of NSW) and South Coast MP Shelley Hancock, thanking them for the financial support of Shoalhaven Anzac Day services approved to date, which will help to mitigate the cost burden on Council in the 2018-19 year.

3.    Council notes the advice received from David Elliott MP (Minister for Counter Terrorism, Minister for Corrections, and Minister for Veterans Affairs) that the responsibility for organising and funding Anzac Day marches sits with the NSW State Branch of the RSL and the respective sub-branches.

4.    The General Manager (Director Assets & Works) continues to seek an annual commitment from the State Government to assist the NSW State Branch of the RSL and the respective sub-branches fund their ANZAC Day Ceremonies (in particular Traffic Controller and Marshal training) and thus mitigate Council’s ongoing costs in supporting future annual Anzac Day ceremonies.

5.    Whilst funding commitments for future ANZAC Day marches continues to be negotiated, Council continues to provide support to the local RSL sub-branches in the planning and implementation of local Anzac Day ceremonies in the Shoalhaven for 2019.

6.    Council’s budget established in support of local Anzac Day ceremonies be reviewed after the 2019 Anzac Day services; however, $30,000 initially to be included in the draft budget for 2019-20, and a further report to Council be provided in regard to future budgets required (in support of the 2020 Anzac Day services, and beyond).

 

RECOMMENDATION (Clr Digiglio / Clr White)  

That:

1.    Council accepts the $7,500 grant funding contribution approved to date by Gladys Berejiklian MP (Premier of NSW) in support of the 2019 Anzac Day services

2.      The General Manager (Director Assets & Works) writes to both Gladys Berejiklian MP (Premier of NSW) and South Coast MP Shelley Hancock, thanking them for the financial support of Shoalhaven Anzac Day services approved to date, which will help to mitigate the cost burden on Council in the 2018-19 year.

3.    Council notes the advice received from David Elliott MP (Minister for Counter Terrorism, Minister for Corrections, and Minister for Veterans Affairs) that the responsibility for organising and funding Anzac Day marches sits with the NSW State Branch of the RSL and the respective sub-branches.

4.    The General Manager (Director Assets & Works) continues to seek an annual commitment from the State Government to assist the NSW State Branch of the RSL and the respective sub-branches fund their ANZAC Day Ceremonies (in particular Traffic Controller and Marshal training) and thus mitigate Council’s ongoing costs in supporting future annual Anzac Day ceremonies.

5.    Whilst funding commitments for future ANZAC Day marches continues to be negotiated, Council continues to provide support to the local RSL sub-branches in the planning and implementation of local Anzac Day ceremonies in the Shoalhaven for 2019.

6.    Council’s budget established in support of local Anzac Day ceremonies be reviewed after the 2019 Anzac Day services; however, $30,000 initially to be included in the draft budget for 2019-20, and a further report to Council be provided in regard to future budgets required (in support of the 2020 Anzac Day services, and beyond).

CARRIED

 

 

SA19.37     Tenders - Verons Estate Roadworks

HPERM Ref: D19/64832

Recommendation (Item to be determined under delegated authority)

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

RESOLVED (Clr Gash / Clr White)                                                                                      MIN19.137

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

CARRIED

 

    

 

Confidential Reports

 

Pursuant to Section 10A(4) the public were invited to make representation to the meeting before any part of the meeting is closed, as to whether that part of the meeting should be closed.

 

No members of the public made representations.

 

RESOLVED (Clr Findley / Clr White)                                                                                    MIN19.138

 

That the press and public be excluded from the Meeting, pursuant to section 10A(1)(a) of the Local Government Act, 1993, to consider the following items of a confidential nature.

                       

CSA19.1         Tenders – Verons Estate Roadworks

Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.10(A)(2)(d)(i)

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

CARRIED

 

 

 

The meeting moved into confidential the time being 7.20pm.

 

 

The meeting moved into open session, the time being 7.21pm.

 

 

Report from confidential session

 

The following resolutions of the meeting, whilst closed to the public, were made public.

 

CSA19.1    Tenders – Verons Estate Roadworks

HPERM Ref: D19/65334

RESOLVED                                                                                                                        MIN19.139C

That:

1.    Council endorse the recommendation of the Tender Evaluation Team and accept the Tender from Stefanutti Constructions Pty Ltd for Verons Estate Roadworks at a total cost of $1,392,688.20 (excluding GST).

2.    The contract documents and any other associated documents be executed on behalf of the Council in accordance with cl165 of the Local Government Regulation by the Assets & Works Group Director, as the Principal’s Representative.

3.    Council authorise the General Manager (Assets & Works) to adjust the contract for variations under the contract and adjust the funding agreement within the Capital works Program.

CARRIED

 

 

 

There being no further business, the meeting concluded, the time being 7.22pm.

 

 

Clr Wells

CHAIRPERSON