Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 12 February 2019

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.06pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Amanda Findley

Clr Patricia White

Clr Kaye Gartner

Clr Nina Digiglio

Clr Annette Alldrick

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Russ Pigg - General Manager

 

 

 

 

Apologies / Leave of Absence

 

An apology was received from Clr Guile.

 

 

Confirmation of the Minutes

RESOLVED (Clr Digiglio / Clr Pakes)                                                                                     MIN19.52

 

That the Minutes of the Strategy and Assets Committee held on Tuesday 22 January 2019 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Clr Wells – SA19.8 Notice of Motion - “The Blockstars”!  -  FIRST Lego League –pecuniary interest declaration – Will leave the room and not take part in discussion or vote his daughter is the team’s designated coach and two grandchildren are team members.

 

 

Mayoral Minutes

 

MMS19.1   Mayoral Minute - Representation Shoalhaven River Bridge

HPERM Ref: D19/43673

Recommendation (Item to be determined under delegated authority)

That Shoalhaven City Council partner with the Shoalhaven Business Chamber (SBC) and express its concern to the RMS, Member for South Coast, Member for Kiama, Minister for Roads, Premier for NSW and the Shadow Cabinet in respect to the lack of feedback from the December roundtable held with RMS and the local members held at the Shoalhaven Entertainment Centre.

Council affirms that grade separated intersections as part of an integrated road network upgrade for the Shoalhaven Bridge and its approaches are a priority.

Council requests how the RMS plans to upgrade and improve the road network in and around the North and South Intersections over a short, medium and long-term timeframe if grade separation is not in the current plan and has traffic modelling for the hospital improvements been considered, particularly for emergency vehicles.

Council in partnership with the Shoalhaven Business Chamber conduct a press conference expressing the joint position on grade separation.

 

Clr Findley raised a Point of Order against Clr Pakes. The Chairperson ruled as a point of order. Clr Pakes was asked to withdraw his imputation that Clr Findley had had opportunity to make representations to the RMS but had not done so.

Clr Pakes withdrew his comments.

 

RESOLVED (Clr Findley / Clr Wells)                                                                                      MIN19.53

That Council

1.      Partner with the Shoalhaven Business Chamber (SBC) and express its concern to the RMS, Member for South Coast, Member for Kiama, Minister for Roads, Premier for NSW and the Shadow Cabinet in respect to the lack of feedback from the December roundtable held with RMS and the local members held at the Shoalhaven Entertainment Centre.

2.      Affirm that grade separated intersections as part of an integrated road network upgrade for the Shoalhaven Bridge and its approaches are a priority, as is the retention of a traffic light controlled intersection giving access from the highway to the Riverview Road and Lyrebird Drive precinct.

3.      Request how the RMS plans to upgrade and improve the road network in and around the North and South Intersections over a short, medium and long-term timeframe if grade separation is not in the current plan and has traffic modelling for the hospital improvements been considered, particularly for emergency vehicles.

4.      In partnership with the Shoalhaven Business Chamber conduct a press conference expressing the joint position on grade separation.

CARRIED

 

 

 

Deputations and Presentations

 

Nil.

 

 

Notices of Motion / Questions on Notice

 

SA19.7       Notice of Motion - Shoalhaven Indoor Sports Centre – Provision of a Solar System

HPERM Ref: D19/9623

Recommendation (Item to be determined under delegated authority)

That upon the Shoalhaven Indoor Sports Centre being handed over to Council by the Contractor, Council proceed to call for Expressions of Interest for the installation, operation and future handover of a photovoltaic solar system at the Centre.

 

RESOLVED (Clr Wells / Clr Pakes)                                                                                        MIN19.54

That upon the Shoalhaven Indoor Sports Centre being handed over to Council by the Contractor, Council call for Expressions of Interest for a photovoltaic solar system at the Centre.

CARRIED

 

 

SA19.8       Notice of Motion - “The Blockstars”!  -  FIRST Lego League

HPERM Ref: D19/33603

Declaration of Interest – Clr John Wells – his daughter is designated coach to the team and two grandchildren are team members – Pecuniary Interest – he left the room and did not participate in the discussion or vote.

Note: Clr Wells left the meeting at 5.44pm

Note: Clr Proudfoot assumed the Chair.

 

Recommendation

That Council

1.    Provide the Blockstar students with a donation of $5,000.00 from Council’s unallocated donations to assist with costs to attend and complete in the USA Open International Tournament in California in May 2019.

2.    Write to the Blockstar students and congratulate them on their success in the FIRST Lego League during 2018.

3.    Request the Blockstar Students to make a presentation to Council following their participation in the US Open International Tournament.

 

RECOMMENDATION (Clr White / Clr Gartner)

That Council

1.      Provide the Blockstar students with a donation of $5,000.00 from Council’s unallocated donations to assist with costs to attend and complete in the USA Open International Tournament in California in May 2019.

2.      Write to the Blockstar students and congratulate them on their success in the FIRST Lego League during 2018.

3.      Request the Blockstar Students to make a presentation to Council following their participation in the US Open International Tournament.

CARRIED

 

Note: Clr Wells returned to the meeting at 5.49pm

Note: Clr Wells resumed the Chair.

 

SA19.9       Notice of Motion - Greenwell Point Boat Ramp - Public Toilets

HPERM Ref: D19/34881

Recommendation (Item to be determined under delegated authority)

That the General Manager

1.    Prepare a report on the costing of toilet facilities at the boat ramp in Greenwell Point.

2.    The report advise:

a.    Where this proposed facility, at this location, is, in the priority listing; and

b.    The cost of porta loos in that location during the peak holiday periods.

 

RESOLVED (Clr Gartner / Clr Findley)                                                                                   MIN19.55

That the General Manager

1.      Prepare a report on the costing of toilet facilities at the boat ramp in Greenwell Point.

2.      The report advise:

a.      Where this proposed facility, at this location, is, in the priority listing; and

b.      The cost of portaloos in that location during the peak holiday periods.

CARRIED

 

 

SA19.10     Question on Notice - Hiring of Council Facilities / Venues

HPERM Ref: D19/36123

Background

I have received a number of complaints from Volunteers who currently manage Council facilities (both 355 Committees and Lease/License) on the implementation of the new model for hiring council facilities.

Question

That Council receive an update report on the implementation of the new model for hiring Council facilities and venues.

Response

The development of the online booking system is progressing. This project has recently undergone a review following the appointment of the new Project Manager who is leading the implementation of Council’s new suite of core Corporate Information Systems. This review has identified that the implementation of this system is far more complex and broader than initially anticipated; this is due to the number and varied types of facilities that Council provides, and the high level of functionality that the system offers.

To assist with this process, a specialist Business Analyst has been appointed on a fixed term basis to have oversight of the system development and implementation.  This role is working very closely with the software providers to ensure Council can maximise the functional capability of the system.  This will benefit all users, Council staff, and Management Committee Volunteers.

Council staff are aware that some Management Committee Volunteers have concerns about this new system and change in booking practices.  The implementation is at a very early stage and key stakeholders are being kept informed of progress. 

The online booking system roll out will be undertaken on a staged basis, with a number of facilities directly managed by Council being those to go live in the first stage; this will allow for ‘trouble-shooting’ ahead of further roll out.  Management Committee Volunteers, including Booking Officers, will be provided with training and support as this new online booking system is progressively introduced at facilities managed by Management Committees.

 

 

 

Reports

 

 

SA19.11     Re-establishment of Alcohol Free Zones - Nowra CBD, Ulladulla, Sanctuary Point, Callala Beach, Basin View, St Georges Basin, Sussex Inlet

HPERM Ref: D19/15298

Recommendation (Item to be determined under delegated authority)

That:

1.    Council proceed with the re-establishment process of the Alcohol Free Zones for a period of four (4) years in the areas of Nowra CBD, Nowra Foreshore, Ulladulla Sanctuary Point, Callala Beach, Basin View, St Georges Basin and Sussex Inlet including consultation with licensees in the surrounding areas;

2.    Should no objections be received to the re-establishment of these zones, authority be given to staff to proceed with the declaration of the above areas as an Alcohol Free Zone, without further reference to Council.

 

RESOLVED (Clr Gartner / Clr Pakes)                                                                                    MIN19.56

That:

1.      Council proceed with the re-establishment process of the Alcohol Free Zones for a period of four (4) years in the areas of Nowra CBD, Nowra Foreshore, Ulladulla, Sanctuary Point, Callala Beach, Basin View, St Georges Basin and Sussex Inlet including consultation with licensees in the surrounding areas;

2.      Should no objections be received to the re-establishment of these zones, authority be given to staff to proceed with the declaration of the above areas as an Alcohol Free Zone, without further reference to Council.

CARRIED

 

 

SA19.12     December 2018 - Quarterly Budget Review

HPERM Ref: D19/29638

Recommendation

That Council

1.   Receive the December Quarterly Budget Review information

2.   Adopt the adjustments, as outlined in the December Quarterly Budget Review document

 

RECOMMENDATION (Clr Proudfoot / Clr Gartner)

That Council

1.      Receive the December Quarterly Budget Review information

2.      Adopt the adjustments, as outlined in the December Quarterly Budget Review document.

CARRIED

 

 

SA19.13     Good Growth Housing Conference

HPERM Ref: D19/34672

Recommendation (Item to be determined under delegated authority)

That Council

1.    Notes the details of the Good Growth Housing Conference scheduled for Monday 15 April 2019 in Sydney.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                                  MIN19.57

That

1.      Council notes the details of the Good Growth Housing Conference scheduled for Monday 15 April 2019 in Sydney.

2.      Council authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.      Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.      Council request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA19.14     Response - MIN18.198 - Various Issues - Sanctuary Point & St Georges Basin

HPERM Ref: D18/205106

Recommendation (Item to be determined under delegated authority)

That:

1.    Council note the staff responses to MIN18.198 various issues at Sanctuary Point & St Georges Basin.

2.    The General Manager (Director Assets and Works) include $50,000 in the 2019-20 draft budget to complete all survey and design and costing of options for the following:

a.    An Urban Area Entry threshold solution (north of the Cockrow Creek Bridge on Larmer Road) and a roundabout solution at the Park Drive and Larmer Road intersections ($20,000).

b.    A roundabout at the corner of Sanctuary Point Road and Larmer Avenue/ Paradise Beach Road, Sanctuary Point ($20,000).

c.    A Local Area Traffic Management strategy for the local street network in the vicinity of Tahnee Street Sanctuary Point ($10,000)

3.    A further report be provided to Council once options have been designed and costed.

 

RESOLVED (Clr Proudfoot / Clr Gartner)                                                                               MIN19.58

That:

1.      Council note the staff responses to MIN18.198 various issues at Sanctuary Point & St Georges Basin.

2.      The General Manager (Director Assets and Works) include $50,000 in the 2019-20 draft budget to complete all survey and design and costing of options for the following:

a.      An Urban Area Entry threshold solution (north of the Cockrow Creek Bridge on Larmer Avenue) ($20,000).

b.      A roundabout at the corner of Sanctuary Point Road and Larmer Avenue/ Paradise Beach Road, Sanctuary Point ($20,000).

c.      A Local Area Traffic Management strategy for the local street network in the vicinity of Tahnee Street Sanctuary Point ($10,000).

3.      A further report be provided to Council once options have been designed and costed.

CARRIED

 

 

SA19.15     Proposed Lease of Part Lot 702 DP 1024852 - West Street Nowra - Nowra Tennis Clubhouse and Courts

HPERM Ref: D19/15632

Recommendation

That Council resolve to:

1.    Enter into a one (1) year lease agreement over Part Lot 702 DP 1024852, West Street Nowra, with a three (3) year option period with Schizophrenia Fellowship NSW Ltd trading as One Door Mental Health at a commencing rent of $3,904.40 pa plus GST with annual CPI increases, and a court resurface contribution (2 tennis courts) of $3,090.00 pa.

2.    Approve the allocation of court resurface contribution (2 courts) of $3,090.00 under the lease agreement into the Restricted Asset Account for this facility.

3.    Approve that the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

 

RECOMMENDATION (Clr Findley / Clr Digiglio)

That Council resolve to:

1.      Enter into a one (1) year lease agreement over Part Lot 702 DP 1024852, West Street Nowra, with a three (3) year option period with Schizophrenia Fellowship NSW Ltd trading as One Door Mental Health at a commencing rent of $3,904.40 pa plus GST with annual CPI increases, and a court resurface contribution (2 tennis courts) of $3,090.00 pa.

2.      Approve the allocation of court resurface contribution (2 courts) of $3,090.00 under the lease agreement into the Restricted Asset Account for this facility.

3.      Approve that the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

CARRIED

 

Note: Clr Alldrick left the meeting at 6.34pm

 

SA19.16     Ratepayer Advance - 29 - 33 Elizabeth Drive Vincentia

HPERM Ref: D19/25613

Recommendation

That

1.    Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council, with:

a.    D J Talbert, 29 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

b.    A R & S L Smith, 31 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

c.    F L Camm, 33 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

2.    The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

 

RECOMMENDATION (Clr Gartner / Clr White)

That

1.      Council enter into a Ratepayers Advance Agreement, executed under the Seal of Council, with:

a.      D J Talbert, 29 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

b.      A R & S L Smith, 31 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

c.      F L Camm, 33 Vincentia Drive, Vincentia in respect of Kerb and Gutter construction to the value of $5,852.16 (advance) of which $1,859.28 is the contribution, $3,992.88 is the loan and the amount to be repaid to the Ratepayer in 5 years at 5% interest per annum is $4,991.10.

2.      The Common Seal of Council of the City of Shoalhaven be affixed to any documentation required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

CARRIED

 

 

SA19.17     Shoalhaven Heads - River Road Foreshore Precinct Rehabilitation Project Progress

HPERM Ref: D19/25115

Recommendation (Item to be determined under delegated authority) 

That Council receive the Shoalhaven Heads - River Road Foreshore Precinct Rehabilitation Project Progress report for information.

 

RESOLVED (Clr Findley / Clr Digiglio)                                                                                   MIN19.59

That Council receive the Shoalhaven Heads - River Road Foreshore Precinct Rehabilitation Project Progress report for information.

CARRIED

 

 

SA19.18     Grant of Electricity Easements - Bomaderry Sewerage Treatment Plant

HPERM Ref: D19/15911

Recommendation

That:

1.    Council resolve to grant the following easements for electricity purposes over Council land Lot 1 DP572583 at Railway Street, Bomaderry:

·   An Easement for Underground Cables 3 wide, marked (E) on the attached plan.

·   An Easement for Padmount Substation 2.75 wide, marked (P) on the attached plan.

·   A Restriction on the use of land variable width, marked (R) on the attached plan.

The easements are also highlighted yellow on the attached plan.

2.    Costs associated with the transaction be met from Council’s Sewer Fund. The Easement and Restriction are to be granted at $nil consideration.

3.    The Common Seal of the Council of the City of Shoalhaven be fixed to any document required to be sealed.

 

RECOMMENDATION (Clr Proudfoot / Clr Gartner)

That:

1.      Council resolve to grant the following easements for electricity purposes over Council land Lot 1 DP572583 at Railway Street, Bomaderry:

·   An Easement for Underground Cables 3 wide, marked (E) on the attached plan.

·   An Easement for Padmount Substation 2.75 wide, marked (P) on the attached plan.

·   A Restriction on the use of land variable width, marked (R) on the attached plan.

The easements are also highlighted yellow on the attached plan.

2.      Costs associated with the transaction be met from Council’s Sewer Fund. The Easement and Restriction are to be granted at $nil consideration.

3.      The Common Seal of the Council of the City of Shoalhaven be fixed to any document required to be sealed.

CARRIED

 

 

Introduction of Items as Matters of Urgency

RESOLVED (Clr Findley / Clr Pakes)                                                                                     MIN19.60  

That the following addendum reports be introduced as matters of urgency:

1.      SA19.19 Grant funding offer from Infrastructure NSW - Restart NSW, for Improvement to the Cattle Exhibition Precinct at Nowra Showground

2.      SA19.20 Acceptance of Grant Funding - Shoalhaven Regional Gallery - Environmental Management System

CARRIED

 

The Chairperson ruled the matters as ones of urgency as they relate to urgent business of Council and allowed their introduction.

 

 

 

Addendum Reports

 

 

SA19.19     Grant funding offer from Infrastructure NSW - Restart NSW, for Improvement to the Cattle Exhibition Precinct at Nowra Showground

HPERM Ref: D19/30407

Recommendation (Item to be determined under delegated authority)

That the General Manager be authorised:

1.    To accept the grant of $919,105 from Infrastructure NSW under the Restart NSW – Environment & Tourism program to upgrade facilities in the cattle exhibition precinct at the Nowra Showground,

2.    To report to Council as part of the next Quarterly Budget Review the funding options for the Council contribution to the Project.

3.    To write to the Member for South Coast thanking the NSW Government for the funding grant from Restart NSW – Environment & Tourism program

 

RESOLVED (Clr Findley / Clr Pakes)                                                                                     MIN19.61

That the General Manager be authorised:

1.      To accept the grant of $919,105 from Infrastructure NSW under the Restart NSW – Environment & Tourism program to upgrade facilities in the cattle exhibition precinct at the Nowra Showground,

2.      To report to Council as part of the next Quarterly Budget Review the funding options for the Council contribution to the Project.

3.      To write to the Member for South Coast thanking the NSW Government for the funding grant from Restart NSW – Environment & Tourism program

CARRIED

 

 

Note: Clr Alldrick returned to the meeting at 6.36pm

 

 

 

SA19.20     Acceptance of Grant Funding - Shoalhaven Regional Gallery - Environmental Management System

HPERM Ref: D19/12064

Recommendation (Item to be determined under delegated authority)

That the General Manager be authorised to:

1.    Accept the grant funding of $600,000 (excl GST) from the NSW Regional Cultural Fund, with the monies being used to install industry standard climate control system for the Shoalhaven Regional Gallery;

2.    Write to Department of Planning & Environment and The Honourable Don Harwin MLC, Minister for the Arts, to thank them for the grant.

 

RESOLVED (Clr Findley / Clr Pakes)                                                                                     MIN19.62

That the General Manager be authorised to:

1.      Accept the grant funding of $600,000 (excl GST) from the NSW Regional Cultural Fund, with the monies being used to install industry standard climate control system for the Shoalhaven Regional Gallery;

2.      Write to Department of Planning & Environment and The Honourable Don Harwin MLC, Minister for the Arts, to thank them for the grant.

CARRIED

 

 

 

There being no further business, the meeting concluded, the time being 6.45pm.

 

 

Clr Wells

CHAIRPERSON