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Addendum Agenda - Ordinary
Meeting – Tuesday 18 December 2018
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CL18.380 Risk
and Audit Committee Independent Member Appointment
HPERM Ref: D18/438733
Group: General
Manager's Group
Section: Executive
Strategy
Attachments: 1. Selection
Criteria Assessment- Applications Risk and Audit Committee Member (Confidential
- under separate cover)
Purpose / Summary
The purpose of this report is to
seek endorsement for the appointment of a new external independent Risk and
Audit Committee Member in accordance with Council’s Risk and Audit
Committee Charter.
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Recommendation
That Donna Rygate be appointed as
the new Independent External Member of the SCC Risk and Audit Committee for
the term of January 2019-December 2022.
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Options
1. The
recommendation is accepted as printed
Implications: This enables the committee member to
be advised prior to Christmas and to prepare for attendance at the February
Risk and Audit Committee.
2. Seek further
information in relation to the matter
Background
In accordance with the Risk and Audit
Committee Charter Council’s previous Risk and Audit Committee Chair
finished his term with Council in December 2018 (after completing a total of 8
years). This has resulted in a vacancy for an external independent committee
member within the Committee.
Therefore, a recruitment process was
commenced to fill the vacancy for the position to allow for membership from
January 2019 - December 2022.
Council received several expressions of
interest and a strong pool of applicants was established, for consideration. Of
these applicants three community members were interviewed by the selection
panel, consisting of Deputy Mayor, Councillor Patricia White, the General
Manager and Executive Manager - Communications.
The very strong candidates displayed a
range of skills and experience both in financial management, risk and internal
audit.
After consideration of each of the
candidates the panel determined that Donna Rygate was considered the most
preferred applicant for the role and had the skills and experience necessary to
fulfil the requirements of the role and complimented the skills of the other
members.
With senior management, local
government and state government experience as well as sitting on a number of
other local government audit committees it was considered that Donna was best
suited to meet the needs of Shoalhaven City Council’s Audit Committee.
Financial Implications
This position is renumerated in
accordance with the Committee Charter and funded through the existing Risk and
Audit Committee Budget.
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Addendum Agenda - Ordinary
Meeting – Tuesday 18 December 2018
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CL18.381 Hyams
Beach Update
HPERM Ref: D18/437926
Group: Finance
Corporate & Community Services Group
Section: Recreation
Community & Culture
Attachments: 1. Hyams
Beach Community Engagement Presentation - Micromex Research ⇩
2. Meeting
Minutes - Hyams Beach Community Consultation Meeting - 08/12/18 ⇩
3. 2018/19 Peak Season Traffic
Management Overview - Hyams Beach ⇩
Purpose / Summary
To provide an update to Council
on the results of the recent community survey and community consultation
meeting undertaken on short and long-term traffic management and public
facilities options at Hyams Beach.
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Recommendation
That Council:
1. Receive
and note:
a. The
Hyams Beach Community Engagement Presentation from Micromex Research provided
as Attachment 1.
b. The
minutes of Hyams Beach Community Consultation Meeting held on 8 December 2018
provided as Attachment 2.
c. The
Hyams Beach 2018/19 Peak Season Traffic Management Overview presentation
provided as Attachment 3.
2. Note
the following key findings presented in the Micromex Research Presentation
report as suggested potential actions for Council to consider:
a. Investigate a carpark out of the village
with a walking track and/or shuttle bus into the village.
b. Set up temporary one-way roads within the
village during peak periods, with Council staff monitoring/enforcing the
systems.
c. Explore community opinions on paid parking,
or trial paid parking during peak periods only.
d. Set up bus drop off points close to the
beach/places of high tourist interest, rather than establishing bus parking
stations within the village.
e. Trial the use of temporary portaloos to meet
the increased demand for toilet facilities during peak periods.
f. Continue to engage with the community
about changes/plans to Hyams Beach, ensuring that all residents are included
in correspondence and that opinions represent the whole community.
3. Note
that Council staff are to meet with representatives of the Hyams Beach
Villagers Association on Wednesday 19 December with a view to reaching
agreement on the prioritisation of short and long-term traffic management
options.
4. Note
that further traffic and parking counts will be undertaken at Hyams Beach
over the Christmas/New Year holiday period in order that all future grant
applications to progress traffic management projects are supported by current
reliable data.
5. Receive
a full report in the new year advising on the following:
a. Outcomes
and learnings from the short-term traffic management solutions implemented
over the Christmas / New Year period.
b. Details
of any agreement reached with the Hyams Beach Villagers Association on a
priority list of short and long-term traffic management solutions.
c. Opportunities
for grant funding to progress any long-term traffic management solutions that
have clear and widespread community support.
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Options
1. Accept the
recommendations in the report.
Implications: Traffic
will be managed over the summer peak period as described in Attachment 3 to the
report and key learnings will be used to inform plans for 2019.
2. Request more
information.
Implications: The
Hyams Beach community may express frustration at what they could see as a delay
by Council.
Background
Council has been working with the Hyams Beach Village
Association Community Consultative Body (HBVA CCB), other community groups and
business representatives on options to improve the access for vehicles and
pedestrians both to and within the community at peak times. It has been
Council’s primary objective in seeking solutions to the significant
traffic congestion in and around Hyams Beach during peak holiday times to
ensure the safety of residents, holiday makers and day trippers to the area.
In seeking solutions, Council recently undertook a community
survey to seek feedback from the community on a range of potential short-term
and long-term traffic management and public facilities options for Hyams Beach.
Whilst the survey was designed and undertaken by Council
in-house, to ensure there was no perception of bias by Council in the survey
results, Micromex Research were engaged to prepare an independent report on the
online survey results and all other written and email submissions received
during the survey period.
This report presents Council with:
1. The Hyams Beach
Community Engagement Presentation by Micromex Research (Attachment 1)
2. Minutes of the
Community Consultation Meeting held on Saturday 8 December 2018 (Attachment 2)
3. The
Hyams Beach 2018/19 Peak Season Traffic Management Overview presentation
(Attachment 3)
Survey – Key Findings:
Under the heading Key Findings, the Micromex Report states
that the survey and written results clearly highlight that residents are
passionate about Hyams Beach and want to ensure that the area is protected from
environmental and character degradation. Further, whilst respondents
acknowledge the economic importance of tourism, there is a strong belief that
the village can’t cope with the current number of visitors and vehicles
during peak periods.
The highest rated short-term options presented in the survey
results were:
· Increased
toilet & shower facilities in Seamans Carpark
· Extend
the fence at the far end of Cyrus Street
· Parking
on one side of the road only at Silverstrand Circuit
· Extra
disabled parking facilities in Seamans Carpark
· Continuing
footpath opposite Hyams Road to Chainmans Beach
· Permanently
close off the boat ramp access with a locked gate for commercial and pedestrian
access only during peak periods (Note: this has been actioned)
· Toilet facilities
in foreshore reserve
The lowest low rated short-term options were:
· One-way
traffic permanently in the north of the village
· Increased
90-degree parking on Cyrus Street
· Bus
drop off point on Cyrus Street south of Seamans Carpark
· Bus
drop off point on Rose Street
· Bus parking on
Rose Street
The highest rated long-term options were:
· Undertake
a foreshore masterplan and reserve improvements
· Investigate
a carpark out of the village with a walking track into the village
· Undertake
a Development Control Plan (DCP) for Hyams Beach
· Investigate
option of a roundabout for intersection of Booderee Avenue and Naval College
Road
· Investigate
widening of Booderee Avenue for the provision of a pedestrian path
The lowest rated short-term option was to investigate a
roundabout for the intersection of Illowra Lane and Booderee Avenue.
Written Submissions
Separate to the online survey responses, Council received 45
written submissions during the survey period which addressed numerous issues
and concerns. These written submission were also review independently by
Micromex Research and included in their report and presentation. In
addition to comments relating to the short and long-term options presented in
the survey, in summary, the written submissions addressed:
1. Reduce/restrict the
number of vehicles permitted in the village
2. Safety/bushfire risks
3. Prevent large
vehicles/buses from the area
4. Advertise/promote
other areas in the short term
5. The environmental
impact on the local area
6. Protect the
character/atmosphere of the village
7. The impact of day
trippers vs overnight tourists
8. Validity/distribution
of the survey
Having now presented the Micromex Report publicly, the next
step is for staff to meet with representative of the Hyams Beach Villages
Association with a view to reaching agreement on a priority list of both short
and long-term options that can progress to detailed investigation and/or design
to ensure projects are shovel ready for possible Council funding and/or
government grant funding.
In relation to possible grant funds, representatives of the
Hyams Beach Villagers Association have also been advised of a significant
Sustainable Tourism Infrastructure grant application Council has lodged under
the NSW Regional Growth – Environment and Tourism Fund for new and
improved tourism related infrastructure at various locations across the
Shoalhaven. Included in this application is funding to the value of $1.3M
specifically for infrastructure in and around Hyams Beach. This grant
application has progress through the initial assessment stage with the detailed
business case due to be submitted by 1 February 2019. It is essential
therefore that agreement is reached as soon as possible with the community on
the highest priority projects that can best seek to alleviate the significant
traffic congestion problems experienced at Hyams Beach during peak holiday
periods.
Peak Season Actions
Attachment 3 to this report
presents details of the immediate actions that will be undertaken in and around
Hyams Beach over the Christmas New/Year period - commencing Boxing Day.
In summary, the arrangements are:
· Traffic
management will be in place to manage the large number of vehicles entering the
village. This will include a temporary roundabout installation at the
intersection of Booderee Avenue and Naval College Road – Roundabout under
Traffic Control and Traffic Management Plan – 7am to 7pm
· External
Traffic Company contracted to conduct traffic control services under a Traffic
Management Plan – 7am to 7pm – 26/12/18 to 6/1/19 – 5 traffic
control staff
· One
Way traffic system in the north of the Village as per Christmas, Easter &
October Long Weekend
· 3
VMS boards at the following locations:
o Jervis
Bay Rd before Huskisson turnoff
o After
Vincentia marketplace before the roundabout
o On
Naval College Rd – advising temporary roundabout in operation
· Targeted
social media will be in place regarding Hyams Beach advising of traffic
congestion and opportunities to visit the other 16 White Sand Beaches and the
100-beach challenge
· Google
marketing in place to advise visitors of traffic congestion
· Traffic
management information will be sent to RMS Live Traffic and Google, notifying
of change of conditions in the village and approaching the village and so
people can actively see any traffic congestion issues
· Traffic
and parking surveys will be completed over the Christmas/New Year period
· Two
Portaloos at Chinamans Beach
· Two
Portaloos at Seamans Carpark
· Extra
large waste bins in place with extra services
Council ranger services will
also be highly visible and active in the area to enforce parking and camping
restrictions. Additional rangers will be engaged on a casual/contract
arrangement needed to support Council’s existing ranger services.
Next Steps – priorities in the
new year
Staff will prepare a report to
Council in the new year outlining:
· Outcomes
and key learnings from traffic management over the summer peak season
· Recommendations
with draft budgets for 2019
· Option
to consider in actively pursuing the feasibility of additional parking outside
the village.
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Community Engagement
Following receipt of the Micromex Report, the following
actions have been taken:
1.
Councillor Briefing was held to outline key findings
2.
The full Micromex Research report has been made publicly available via the
Council Get Involved page. You can access the page and relevant information
here https://shoalhaven.nsw.gov.au/My-Council/News/ID/2978/Have-your-say-on-Hyams-Beach
3.
A public meeting was held on Saturday 8th December to outline key
findings in the report to the community and advise on traffic management plans
over the Christmas/New Year period. The minutes of this meeting are
provided with this report to Council.
Financial Implications
The Christmas peak season traffic management has budget
allocations in place, estimated traffic management costs approx.
$80k. This figure will increase if it is deemed necessary to extent
the traffic control measures until the Australia Day weekend and if additional
ranger services need to be engaged.
Any further plans or actions in the new year will additional
need bid.
