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Addendum Agenda - Nowra
CBD Revitalisation Strategy Committee – Wednesday 05 December 2018
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CBD18.116 Maintenance
Responsibility - Raised Planter Boxes - Nowra CBD
HPERM Ref: D18/410638
Group: Assets
& Works Group
Section: Asset
Management
Purpose / Summary
To allow Council to consider the
allocation of responsibilities for Planter Boxes in the Nowra CBD.
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Recommendation
(Item to be determined under delegated authority)
That Council adopt the following
responsibilities for raised planter boxes in the Nowra CBD.
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Item
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Responsibility
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Who determines the style and
standard and location of planter boxes in the Nowra CBD?
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Council (Asset and Works)
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Who funds the initial supply
and installation of planter boxes in the Nowra CBD? (Typically, the supply
and installation costs are of the order of approximately $1300.00 per
planter)
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The Nowra CBD Revitalisation
Committee (Capital Funds)
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If the planter boxes are
supplied by private funders who then owns the planter boxes after six
months of installation?
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Council (Asset and Works)
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When the planter boxes reach
the end of their life or the location no longer becomes desirable, who
decides to replace/remove the boxes and fund the replacement/removal?
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Council (Asset and Works)
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Who places the soils and
mulch and plants into the planter boxes? (Typically, this would cost approximately
$776.00 each placement)
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Council (Asset and Works)
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Who waters and weeds the
plants in the planter boxes? (Typically, this would cost a Council crew $1800
to water, weed and mulch all 34 in a day)
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The Nowra CBD Revitalisation
Committee (Adjacent Shop Owners)
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Who replaces the soils and
mulch and plants into the planter boxes as seasons, vandalism and lifetimes
dictate? (this is typically the same cost as the placement, with vandalism
being very difficult to estimate)
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Council (Asset and Works)
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Noting that in adopting these
responsibilities an additional budget of approximately $31,000 will need to
be considered in the 2019/2020 budget allocation process.
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Options
1. Adopt
the recommendation.
Implications:
Background
At the Nowra CBD Revitalisation
Strategy Committee meeting on 7 November 2018, it was resolved that:
“That
the General Manager (Assets and Works) submit a report to the Committee in
relation to the ongoing maintenance of the planter boxes installed in the Nowra
CBD.”
Council’s records indicate
that there are the 34 (including 12 recently installed) raised planter boxes in
the Nowra CBD.
The background on their
installation are varied however the following is consistent;
1. They are placed to
beautify the streetscape
2. They are placed to the
satisfaction of adjacent business owners
3. They are on
Council’s property and thus are Council’s responsibility.
*****
The annual cost to maintain the
34 raised planter boxes in the Nowra CBD has recently been estimated to be
approximately $31,000 per year and involves watering, fertilising and general
maintenance as follows;
· 1
service per week from 1 April to 30 September
· 2
services per week from 1 October to 31 March
· Replacement
of stolen plants as required
If a rain event occurs in a week
for scheduled maintenance, then there would not be a requirement to water,
however if there are high winds then watering is essential.
The annual cost does not cover
any periodic refurbishment to the boxes such as painting etc.
*****
The following issues are not so
clear and need clarification;
1. Who
determines the style and standard and location of planter boxes in the Nowra
CBD?
2. Who funds the initial
supply and installation of planter boxes in the Nowra CBD? (Typically, the
supply and installation costs are of the order of $1300 per planter box)
3. If the planter boxes are
supplied by private funders who then owns the planter boxes after six months of
installation?
4. When the planter boxes
reach the end of their life or the location no longer becomes desirable, who
decide to replace/remove the boxes and funds the replacement/removal?
5. Who places the soils and
mulch and plants into the planter boxes? (Typically, this would cost
approximately $776 each placement)
6. Who waters and weeds the
plants in the planter boxes? (Typically, this would cost a Council crew $1800
to water, weed and mulch all 34 in a day)
7. Who replaces the soils
and mulch and plants into the planter boxes as seasons, vandalism and lifetimes
dictate? (this is typically the same cost as the placement, with vandalism
being very difficult to estimate)
Consideration
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Item
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Responsibility
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Who determines the style and
standard and location of planter boxes in the Nowra CBD?
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Council (Asset and Works)
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Who funds the initial supply
and installation of planter boxes in the Nowra CBD? (Typically, the supply
and installation costs are of the order of $1300 per planter box)
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The Nowra CBD Revitalisation
Committee (Capital Funds)
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If the planter boxes are supplied
by private funders who then owns the planter boxes after six months of
installation?
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Council (Asset and Works)
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When the planter boxes reach
the end of their life or the location no longer becomes desirable, who decide
to replace/remove the boxes and funds the replacement/removal?
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Council (Asset and Works)
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Who places the soils and mulch
and plants into the planter boxes? (Typically, this would cost $776 each
placement)
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Council (Asset and Works)
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Who waters and weeds the
plants in the planter boxes? (Typically, this would cost a Council crew $1800
to water, weed and mulch all 34 in a day)
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The Nowra CBD Revitalisation
Committee (Adjacent Shop Owners)
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Who replaces the soils and
mulch and plants into the planter boxes as seasons, vandalism and lifetimes
dictate? (this is typically the same cost as the placement, with vandalism
being very difficult to estimate)
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Council (Asset and Works)
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Financial Implications
Any funding proposed to be
covered by the Nowra CBD Revitalisation Committee will need to be drawn from
the capital allocation that Council has delegated expenditure responsibility to
the committee.
In cases where Council quotes
the cost of works to the Nowra CBD Revitalisation Committee that quote will
constitute an upper limit to the cost of the works and the Committee will be
required to fund the actual costs up to this amount.
Any funding proposed to be
covered by Council will need to come from existing operational budgets or
future capital budgets as determined by the Council.
No specific budget allocation for Councils responsibilities
has been assigned. Funding as per the recommendation would require an
additional annual allocation of approximately $31,000. This would be
specifically funded in the 2019/2020 finical year and funded via quarterly
review for the remainder of this financial year.
Risk Implications
If the ongoing maintenance is
not agreed and funded the presentation of the raised planter boxes will deteriorate
and diminish the appearance of the CBD.
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Addendum Agenda - Nowra
CBD Revitalisation Strategy Committee – Wednesday 05 December 2018
Page
1
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CBD18.117 Bannerconda
Banner Systems - Policy and Management Strategy - Southern Side Shoalhaven
Bridge to Moss Street
HPERM Ref: D18/423748
Group: Assets
& Works Group
Attachments: 1. Nowra
CBD Banner Policy ⇩
2. Bannerconda Brochure ⇩
Purpose / Summary
To allow the Nowra CBD
Revitalisation Strategy Committee to consider the responsibilities for the proposed
installation and management of banners (using the Bannerconda ® system)
onto the 18 existing Endeavour Energy light poles on the Princes Highway from
the southern end of the Shoalhaven River Bridge to Moss Street, as per the
committees resolution on the 7 November 2018.
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Recommendation
(Item to be determined under delegated authority)
That Council amend the Nowra CBD Banner Policy (POL16/243) to reflect
the installation and management of banners (using the Bannerconda
® system) onto the 18 existing Endeavour Energy light poles on the
Princes Highway from the southern end of the Shoalhaven River Bridge to Moss
Street with specific regard to the following;
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Item
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Approved by
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Funded by
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Actioned by
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1
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Who will fund the initial purchase and installation of
the 18 Bannerconda® systems ($35,000).
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Council (Council resolution)
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The Nowra CBD Revitalisation Committee
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Council (Assets and Works)
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2
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Who will fund the ongoing replacement and installation
of the 18 Bannerconda® systems ($3,600 per set of 18 3 months life).
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Council (Assets and Works)
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Council (Assets and Works)
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Council (Assets and Works)
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3
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Who will be responsible for arranging the banner designs
and the costs associated with achieving those designs ($200 per design).
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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The Nowra CBD Revitalisation Committee
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4
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Who will fund the purchase of the initial set of 18
banners and any additional “themed” banners ($3,600).
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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The Nowra CBD Revitalisation Committee
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5
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Who will be responsible for the replacement of worn and
faded banners
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Council (Assets and Works)
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Council (Assets and Works)
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Council (Assets and Works)
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6
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Who will responsible for the installation of the banners
onto the Bannerconda® system ($1,800)
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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Council (Assets and Works)
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Options
1. The Nowra CBD
Revitalisation Strategy Committee receives the report for information
(recommended).
Implications: The report is noted.
Background
One of the Nowra CBD
Revitalisation Committee’s initiatives to revitalise the CBD is to
install colourful banners along the highway on the exiting light poles.
At the 18 September 2018
Committee meeting staff advised the committee that approval from Endeavour
Energy (the pole owners) had been obtained to install the Bannerconda®
systems onto (non timber) poles on both sides of the Princes Highway from the
Shoalhaven River to the Worrigee Street intersection.
The Bannerconda® system was
chosen predominately because the system allows Banners to be installed from the
ground using a pulley system. The details of the Bannerconda® system are as
per the attached brochure (Attachment 2).
Based on the report to the
Committee at the 7 November 2018 meeting, the cost to supply and install 18 Bannerconda®systems
is approximately $35,000.
At the 7 November 2018 meeting
the Committee confirmed that it was only interested in installing banners along
the “green section” from Shoalhaven River to Moss Street, (a total
of 18 poles) and resolved as follows.
1. The Nowra CBD Revitalisation Strategy Committee
rescind its resolution with respect to Item CBD18.74 – Update –
Report – Banners – Worrigee Street - from the meeting of 10 October
2018; and
2. The General Manager (Assets and Works) provide a
report to the Committee regarding the Policy on banners/flags, proposing a
Management Strategy and costing and implications for installation of
Bannerconda (from the southern side of the Bridge to Moss street)
3. Council seek assurance from RMS regarding the poles
that have the Bannerconda® system in place, will they be replaced once
works on the Nowra Bridge project are completed.
*****
The custom designed banners are
estimated to be $200 per banner. It has been recommended that banners be
replaced on a three-monthly basis due to wear, tear and fading.
The cost to purchase 18 Banners
is $3,600 per installation (approximately $14,400 per annum, based on four sets
of banners per year)
The cost to install the 18
banners is approximately $1,800 per installation including traffic control.
Consideration
Consideration
In regards to a Management
Strategy and costing and implications for installation of Bannerconda (from the
southern side of the Bridge to Moss street) the following is proposed;
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Item
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Approved by
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Funded by
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Actioned by
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1
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Who will fund the initial purchase and installation of the
18 Bannerconda® systems ($35,000).
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Council (Council resolution)
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The Nowra CBD Revitalisation Committee
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Council (Assets and Works)
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2
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Who will fund the ongoing replacement and installation of
the 18 Bannerconda® systems ($3,600 per set of 18 3 months life).
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Council (Assets and Works)
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Council (Assets and Works)
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Council (Assets and Works)
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3
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Who will be responsible for arranging the banner designs
and the costs associated with achieving those designs ($200 per design).
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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The Nowra CBD Revitalisation Committee
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4
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Who will fund the purchase of the initial set of 18
banners and any additional “themed” banners ($3,600).
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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The Nowra CBD Revitalisation Committee
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5
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Who will be responsible for the replacement of worn and
faded banners
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Council (Assets and Works)
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Council (Assets and Works)
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Council (Assets and Works)
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6
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Who will responsible for the installation of the banners
onto the Bannerconda® system ($1,800)
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Council (General Manager)
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The Nowra CBD Revitalisation Committee
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Council (Assets and Works)
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The RMS is unable to give any
assurance regarding the poles that have the Bannerconda® system in place,
other than the standard position which is where items are temporality removed
they will be replaced to the current standard and where items are relocated
thtey will be relocated to the current standard.
Policy and Management Implications
The existing Nowra CBD Banner
Policy (POL16/243 – Attachment 1) sets the protocols and standards for
the management of banners within Nowra CBD.
The following is extracted from
the policy for the committee’s convenience;
Any application under this
policy is to be consistent with the following policy outcomes:
· Banner
poles are to be used primarily for the promotion and marketing of the Nowra
CBD, its events and activities.
· Banner
poles will be available for use by commercial and not-for-profit groups at
times when they are not being used by Council. Council sponsored events
will take precedence.
· Banners
should contribute towards the entry statement for the Nowra CBD.
· Banners
may be used to celebrate significant public holidays e.g.: Christmas, Australia
Day and Easter and may extend to use of the poles for bunting, decoration,
lights or festive décor.
· Requests
to have a single promotion for a special event or occasion may be considered by
Council. The organiser of such will be responsible for all expenses incurred
with the production, installing and removing of banners to Council policies.
· Council
reserves the right to exclude any events or activities that are not legally, socially
or politically in keeping with community values.
The part of the Princes Highway
in question falls within the defined Nowra CBD area. The Committee has
previously been advised this policy will need to be updated if further banners
are to be displayed within the CBD.
Financial Implications
Any funding proposed to be
covered by the Nowra CBD Revitalisation Committee will need to be drawn from
the capital allocation that Council has delegated expenditure responsibility to
the committee.
In cases where Council quotes
the cost of works to the Nowra CBD Revitalisation Committee that quote will
constitute an upper limit to the cost of the works and the Committee will be
required to fund the actual costs up to this amount.
Any funding proposed to be
covered by Council will need to come from existing operational budgets or
future capital budgets as determined by the Council.
Risk Implications
Traffic and pedestrian
management
Once the Bannerconda Systems
fixed to Endeavour Energy poles the risk to pedestrians and Council employees
who erect the banners is considered low, as the securing of the banner onto the
Bannerconda® system is done from the ground.
Whoever installs the
Bannerconda® systems will be required to implement a Site Safety Plan
specific to the tasks being undertaken prior to commencing any work – it
is noted that there is a three metre wide road shoulder on both sides of the
highway. The road shoulders provide an opportunity to mitigate risks and avoid
complications with pedestrians and highway traffic and should be considered in
the creation of a Traffic Management Plan (TMP). No work is to proceed
until the TMP is approved and implemented.
Timeline to procure and
install
Staff have been advised by the
Bannerconda supplier that there is limited stock in Australia of the patented
Bannerconda® systems and new stock is not expected to arrive until early
2019.
Commentary
It’s worth noting that the
location of a Bannerconda® system on light pole does not guarantee the
ongoing existence of that light pole and it is the RMS or Endeavour
Energy’s right to determine the location of poles.
Work along the Princes Highway
requires negotiation with RMS and it is advisable to note that this phase of
the approval process may affect the timing of the installation phase.
