Minutes of the Shoalhaven Sports Board

 

 

Meeting Date:     Wednesday, 26 September 2018

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   5:02pm

 

 

The following members were present:

 

Clr Patricia White

Clr Bob Proudfoot

Clr Nina Cheyne

Mr David Goodman – Chairperson

Mr Tony Hardman

Mr Syd Weller

Ms Elizabeth Tooley

Dr Phil Newlyn

 

Others present:

 

Mr Stephen Dunshea – Director Finance, Corporate & Community Services

Ms Jane Lewis - Recreation Community & Culture Manager

Ms Susan Edwards – Unit Manager, Community & Recreation

Ms Beth Britton – Facilities Coordinator

Ms Catherine Campbell – Senior Community Development Officer (left 5.15pm)

Ms Kylie Raynup – University of Wollongong Social Work Student (left 5.15pm)

 

 

 

Apologies / Leave of Absence

 

Apologies was received from Clr Alldrick and Elaine Caswell.

 

 

Confirmation of the Minutes

RESOLVED (Syd Weller / Clr White)

 

That the Minutes of the Shoalhaven Sports Board held on Wednesday 27 June 2018 be confirmed.

CARRIED

 

Note: the Chair congratulated Clr White on being re-elected Deputy Mayor.

 

Declarations of Interest

Elizabeth Tooley – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life member of the Shoalhaven District Football Association and Bomaderry Soccer Club – will remain in the room and will take part in discussion and vote.

Phil Newlyn – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Secretary of Nowra Cricket Club – will remain in the room and will take part in discussion and vote.

Syd Weller – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life Member Group Seven Rugby League and Nowra Bomaderry Rugby League Football Club – will remain in the room and will take part in discussion and vote.

David Goodman – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life Member of Shoalhaven District Football Assocation – will remain in the room and will take part in discussion and vote.

 

Reports

 

SB18.12     2018 Shoalhaven Hall of Sporting Fame

HPERM Ref: D18/300304

Susan Edwards spoke to the report.

The Chairperson asked how the event will be promoted and distributed to sporting clubs. Catherine Campbell advised that the event will be promoted from 1 October 2018 through media releases, radio coverage, Council’s website, social media and correspondence with sporting clubs as well as through the Sports Board.

The Chairperson suggested WIN News TV coverage. It was also suggested to contact the local schools to notify them. Susan asked that the Committee members forward to their contacts in sporting organisations.

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board

1.    Endorse the 2018 Sporting Hall of Fame to be held on 30 November 2018

2.    Nominate two representatives from the Shoalhaven Sports Board to assist with the development and implementation of the Sporting Hall of Fame 2018. 

a)   Insert name as decided in meeting

b)   Insert name as decided in meeting

 

RESOLVED (Clr White / David Goodman)

That the Shoalhaven Sports Board

1.    Endorse the 2018 Sporting Hall of Fame event to be held on 30 November 2018

2.    Nominate the following two representatives from the Shoalhaven Sports Board to assist with the development and implementation of the Sporting Hall of Fame 2018: 

a)   David Goodman; and

b)   Tony Hardman.

CARRIED

 

Note: Catherine Campbell and Kylie Raynup left the meeting, the time being 5.15pm.

 

SB18.11     Shoalhaven Sports Board - Current Projects Update

HPERM Ref: D18/293056

Susan Edwards and Jane Lewis spoke to the report.

The Committee discussed the topdressing of sporting fields and the impact of the drought on Council’s ability to effectively proceed with topdressing the fields. 

Elizabeth Tooley asked for an explanation of Council’s playground policy. Jane advised that Council has small, pocket playgrounds and that Council’s policy is to invest in regional play spaces, such as Livvi’s Place at Mollymook and Boogaree at Berry, and gradually decommission smaller playgrounds when it is no longer economical to maintain them and to provide a greater play experience for our community.

The Chairperson advised that the issue of floodlighting charges was voted on last night and Council resolved that there be no floodlighting fee for sportsgrounds commencing from the 2018/2019 financial year. The club that has already paid floodlighting charges will be reimbursed.

The Chairperson questioned what the implications were for sports using fields that are run by a Management Committee. Tony Hardman questioned whether Management Committees will be getting a refund for electricity paid. Staff noted the distinction that Management Committees receive bills direct from electricity provider, which encompasses all electricity usage – including, but not limited to, floodlighting.

Stephen Dunshea noted that the issue of floodlighting charges is complex and advised that his understanding of the resolution was limited to floodlighting and did not include Management Committees. Clarification will be sought and further advice provided to the Sports Board. Susan suggested to forward Council’s resolution in relation to floodlighting to the Sports Board once the minutes of the Ordinary Meeting are published.

Clr White thanked Susan and her team for organising the sporting groups workshops. Clr White also noted that now the Sports Board Strategic Plan has been endorsed by Council, one of the actions in the Plan is to get out and promote the Sports Board in the community among sporting groups. Clr White suggested the Committee consider a communication plan on how to promote the Sports Board for discussion at the next meeting. Susan suggested members look at the Sports Board page of Council’s website.

Tony noted that at Ulladulla Sporting Complex the drainage and higher than optimal silt level. Tony suggested that topdressing be delayed until those issues were resolved. Susan advised that Council is monitoring the field.

Recommendation (Item to be determined under delegated authority)

That the report regarding Current Projects Update be received for information.

 

RESOLVED (Tony Hardman / Syd Weller)

That the report regarding Current Projects Update be received for information.

CARRIED

Note: Staff to forward the resolution in relation to floodlighting to the Sports Board once the minutes of the Ordinary Meeting are published.

 

 

SB18.12     2018 Shoalhaven Hall of Sporting Fame

HPERM Ref: D18/300304

Item dealt with earlier in the meeting.

 

 

SB18.13     Sports Grants Program 2018/2019 - Funding

HPERM Ref: D18/300459

Elizabeth Tooley – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life member of the Shoalhaven District Football Association and Bomaderry Soccer Club – remained in the room and took part in discussion and vote.

Phil Newlyn – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Secretary of Nowra Cricket Club – remained in the room and took part in discussion and vote.

Syd Weller – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life Member Group Seven Rugby League and Nowra Bomaderry Rugby League Football Club – remained in the room and took part in discussion and vote.

David Goodman – SB18.13 – Sports Grants Program 2018/2019 – Funding – less than significant non pecuniary interest declaration – Life Member of Shoalhaven District Football Assocation – remained in the room and took part in discussion and vote.

 

Recommendation

That the Shoalhaven Sports Board approve the following 6 applicants for the 2018/19 Sports Grants Program:

1.    Shoalhaven Mariners Baseball Club – Construct Batting Cage: $35,350

2.    Shoalhaven Netball Association – Upgrade P.A System: $22,505.93

3.    Berry Shoalhaven Heads Cricket Club – Rebuilding Practice Nets: $40,000

4.    St Georges Basin Football Club Inc – Sub-Surface Drainage Field 1: $47,667

5.    Berry Riding Club Inc – Top Dressing Riding Areas: $8,674

6.    Shoalhaven District Football Association - Ison Park Field 1 - Replace Existing Floodlights with LED: $30,000

 

RECOMMENDATION (Clr White / Phil Newlyn)

That the Shoalhaven Sports Board approve the following 6 applicants for the 2018/19 Sports Grants Program:

1.    Shoalhaven Mariners Baseball Club – Construct Batting Cage: $35,350

2.    Shoalhaven Netball Association – Upgrade P.A System: $22,505.93

3.    Berry Shoalhaven Heads Cricket Club – Rebuilding Practice Nets: $40,000

4.    St Georges Basin Football Club Inc – Sub-Surface Drainage Field 1: $47,667

5.    Berry Riding Club Inc – Top Dressing Riding Areas: $8,674

6.    Shoalhaven District Football Association - Ison Park Field 1 - Replace Existing Floodlights with LED: $30,000

CARRIED

 

 

SB18.14     Australia Day - Nominations

HPERM Ref: D18/322966

Recommendation (Item to be determined under delegated authority)

That the Shoalhaven Sports Board:

1.    Receive the Australia Day Nominations report for information; and

2.    Actively promote the Australia Day Nominations.

 

RESOLVED (By consent)

That the Shoalhaven Sports Board:

1.    Receive the Australia Day Nominations report for information; and

2.    Actively promote the Australia Day Nominations.

CARRIED

 

 

GENERAL BUSINESS

 

SB18.15     Additional Item - Membership

Clr Cheyne suggested including an Aboriginal sporting representative on the Committee.

 

 

SB18.16     Additional Item - Acknowledgment of Local Member of the Community

Tony Hardman noted the passing of Fred Carriage, an outstanding cricketer, lawn bowler and rugby league player and the first appointed life member of Ulladulla Rugby League club.

Action: the Shoalhaven Sports Board will send a letter to the family passing on condolences.

 

 

SB18.17     Additional Item - Defence Community Association

Phil Newlyn advised that he has received a request for assistance from the Defence Community Association. The Association wants to connect with local clubs for their welcome to the area for service personnel posted to the area to be held at Bay and Basin Leisure Centre on 23 February 2019.

Action: Phil Newlyn to forward to Susan Edwards to distribute to Council’s database of local sporting clubs and associations.

 

 

 

There being no further business, the meeting concluded, the time being 6.14pm.

 

 

Mr David Goodman

CHAIRPERSON