Inclusion & Access Advisory Group

 

 

Meeting Date:     Monday, 03 September, 2018

Location:            Osprey Training Room, Level 1, City Administrative Building, Bridge Road, Nowra

Time:                   11.00am

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Apologies

2.    Confirmation of Minutes

·      Inclusion & Access Advisory Group - 4 June 2018...................................................... 1

3.    Declarations of Interest

4.    Reports

IA18.13........ Beach Wheelchair Access.............................................................................. 7

IA18.14........ Tourism Marketing Update........................................................................... 17

IA18.15........ Application for Membership - Grace Kennedy............................................. 21

IA18.16........ Egans Lane Carpark - Walkway................................................................... 23

IA18.17........ Parking Issues - Shoalhaven Community Transport Service...................... 24                         

5.    General Business


 

 Inclusion & Access Advisory Group – Monday 03 September 2018

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Membership

Clr Nina Cheyne – Chairperson

Clr Annette Alldrick – Alternate Chairperson

All other Councillors as observers

Mr Russ Pigg or nominee

Ms Ann Sudmalis MP (or nominee Mr Gregory Coulthart)

Ms Leonie Dippel

Mr Alex Collins

Ms Jodie Hoger

Ms Mel Gorman

Ms Deb McKenzie

Ms Sara Willan-Payne

Mr Bill Deaves

Ms Jackie Kay AM

Mr Neville Foord

Ms Andrea Wallace

Mr Theo Bagou

Mr Arthur Ball

Ms Nola Stephens

Ms Annette Pham

Mr Stephen Taylor

Mr Chris Mitchell

Ms Kylie Knight

 

Quorum – Five (5)

 

Purpose

·           To identify the major needs of the different disability groups in the Local Government area.

·           To make recommendations to Council to resolve the local access problems in priority order.

·           To develop a policy on access which can be used in conjunction with the Building Code of Australia in the consideration of applications for building or development and generally in the preparation of Council’s own plan for recreation facilities.

·           To increase public awareness of access barriers and the extent to which they disadvantage people with disabilities, the aged and parents with children etc.

 


 

 

 

 

Minutes of the Inclusion & Access Advisory Group

 

 

Meeting Date:     Monday, 4 June 2018

Location:            Osprey Training Room, Level 1, City Administrative Building, Bridge Road, Nowra

Time:                   11.00am

 

 

The following members were present:

 

Clr Nina Cheyne - Chairperson

Clr Amanda Findley

Clr Annette Alldrick

Mr Arthur Ball

Mr Bill Deaves

Mr Theo Bagou

Ms Annette Pham

Ms Nola Stephens

Ms Kylie Knight

Ms Jackie Kay

Mr Chris Mitchell

 

Others present:

 

Colin Wood – Building and Compliance Manager

Roslyn Holmes – City Design and Support Manager

Brad Davis – Asset Strategy Manager

Jenna Tague – Policy Planning Coordinator

Catherine Campbell – Senior Community Development Officer

Melissa Andrews – Community Development Officer

 

 

Apologies / Leave of Absence

An apology was received from Mel Gorman.

 

 

Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the Shoalhaven Access Advisory Committee held on Monday 5 March 2018 be confirmed.

CARRIED

 

Note: In the previous Minutes item SAA18.7 regarding the comment about funding of $600,000, be noted that it is a portion of the $600,000.

 

 

 

Declarations of Interest

 

Nil

 

Presentations

 

IA18.1        National Disability Insurance Scheme - Update

HPERM Ref: D17/274265

Paul Snudden provided an update regarding the NDIS Services and advised the following points:

·    Stage 2 is about to commence

·    Current participants receiving funding through the ADHC will need to be rolled over to NDIS as a priority

·    Newly diagnosed people will roll in as processed

·    The agency has acknowledged the back log of Assistive technology requests and the plans on the current schedule will be reviewed and rolled into the second plan

·    Current participants can ask for a change in circumstances that hasn’t been assessed as part of the first plan

 

 

IA18.5        Proposed Medium Density DCP Amendment - Universal Design Provisions

HPERM Ref: D18/156274

Jenna Tague addressed the meeting in relation to proposed provisions relating to universal designs for units, town houses, flat buildings and dual occupancies.

All new class 1A (single storey) to meet the guidelines and this is referenced on page 3 of the report.

The amendment went on exhibition on 30 May and closes 29 June – members of the committee are encouraged to read the report and attachment and IAAC are encouraged to make submissions

The committee discussed the level of standard and it was agreed that it should be of Platinum level.

 

Recommendation (Item to be determined under delegated authority)

That the Inclusion and Access Advisory Committee receive this report for information and consider making a submission in relation to the universal design provisions during the exhibition of the Medium Density Amendment to Shoalhaven Development Control Plan 2014.

 

RESOLVED (Theo Bagou / Bill Deaves)

 

That:

1.    The Inclusion & Access Advisory Group make a submission on the proposed Medium Density DCP Amendment

2.    The draft submission be circulated by Kylie Knight and Melissa Andrews prior to making the final submission.

CARRIED

 

 


 

 

IA18.8        Additional Item - Presentation - Helen Waterhouse - Nowra CBD Revitalisation - Access

Helen Waterhouse and Kylie Knight gave an update on the CBD Walk around – to promote the Nowra CBD Access Improvement Financial Assistance Programme.

58 business visited and discussed the Nowra CBD Access Improvement Financial Assistance program. Guidelines and applications were given to interested businesses.

What we learnt:

·    85% of business that where visited where accessible. 36 applications given out.

·    Some of these application where given to accessible business to review the Category 2 -Eligible works .There was interest in automatic doors.

·    On review of the above business the idea of an accessible sticker to be put in shop window to indicate that the business valued accessibility was discussed.

·    The idea of photos of accessible business taken to put on councils face book page to promote the progress of council’s commitment to the Disability Inclusion Action plan was a recommendation.

·    Felt that this was a good away of promoting Nowra central and also showing councils partnerships with business.

·    Engagement will get back to me to let me know if this can be achieved on Facebook.

·    The walk around was received by business in a positive way. Business owners where happy to spend the time chatting and all gave support to the program.

·    Many of the buildings are owned by council and any improvements would have to be approved by council.

·    Having a member of the Access Committee on the walk around was very helpful .Kylie spoke to some shop owners about how access is helpful and had tips on how to improve internal layout of the shop to make it easier for people with a disability, pram of any other aid to be able to move around the shop.

·    Kylie has made available some ideas for a design of the sticker and is very keen to progress the program if funded, to Bomaderry. Kylie is happy to continue with this project.

 

 

 

Reports

 

IA18.2        Progress Report and Request to Fund Disability Inclusion Action Plan

HPERM Ref: D18/139950

Melissa Andrews and Catherine Campbell addressed the meeting in relation to the first 12 months of the Disability Inclusion Action Plan.

 

Recommendation (Item to be determined under delegated authority)

That a DIAP Implementation Plan be developed in conjunction with relevant staff and presented to Council for consideration.

 

RESOLVED (Bill Deaves / Arthur Ball)

That a fully costed DIAP Implementation Plan be developed by the Community Development Unit with imput from Inclusion & Access Advisory Group members and presented to Council for consideration.

CARRIED

 

 

IA18.3        Action Table

HPERM Ref: D18/150293

The Committee discussed the items on the Action Table.

Note: Clr Findley arrived at 12.17pm during discussion of the Action Table.

Recommendation (Item to be determined under delegated authority)

That the Committee receive this report for information.

 

RESOLVED (Theo Bagou / Jackie Kay)

That the Committee receive this report for information.

CARRIED

 

 

IA18.4        Adoption of Action Plan

HPERM Ref: D18/163685

Recommendation (Item to be determined under delegated authority)

That the Inclusion and Access Advisory Group adopt the 2018/19 Inclusion and Access Group Action Plan.

 

Note: It was noted that this item was discussed during the planning meeting and will be reported to the next meeting as this is a work in progress.

 

 

 

IA18.6        Community Infrastructure Grant Applications - Inclusivity and DIAP Compliance

HPERM Ref: D18/169616

Annette Pham requested that prior to any Grant Application being made that Council consult with the IAAC and the Community in a meaningful way.

Clr Findley addressed the meeting and advised that in some circumstances timing for submitting the application is limited and Council takes every effort to consult with the community in these cases.

 

Recommendation

That Council consults the Inclusion and Access Advisory Group or a member of the Group in a meaningful and inclusive manner to:

1.    Assist with and vet community infrastructure grant applications to ensure they are inclusive and representative of community need.

2.    Assist with the planning and design of Council-built community infrastructure to ensure they are inclusive and representative of community need.

 

RECOMMENDATION (Annette Pham / Jackie Kay)

That Council consults the Inclusion and Access Advisory Group or a member of the Group in a meaningful and inclusive manner to:

1.    Assist with and vet community infrastructure grant applications to ensure they are inclusive and representative of community need.

2.    Assist with the planning and design of Council-built community infrastructure to ensure they are inclusive and representative of community need.

CARRIED

  

 

General Business

 

IA18.7        Culburra Beach Progress Association - Requested Works - Warraine Beach and Tilbury Cove

HPERM Ref: D18/139929

Staff advised that Warrain Beach site is on the list for toilet improvement.

Jackie Kay stated that if the path down to Tilbury Cove was concreted it would provide easier access.

 

RESOLVED (By consent)

That:

1.    Council respond via a letter to the CCB and advise that the Inclusion & Access Advisory Group has discussed this matter and agree that accessibility to these areas require addressing.

2.    Council staff and members of the Group along with members of the CCB visit the site to discuss preferred options.

CARRIED

 

   

IA18.9        Additional Item - Request for Radiant Heaters in Changerooms at Council's Aquatic Centres

Annette Pham raised concerns in relation to patrons who use Council’s aquatic facilities during the cooler months and requested that radiant heaters (on a timer) are installed in the changerooms of Council’s aquatic facilities.

 

RESOLVED (By consent)

That Council consider installing radiant heaters (on a timer) in the changerooms of Council’s aquatic facilities and the Aquatics Manager report back to the Committee with the outcome.

CARRIED

 

 

IA18.10      Additional Item - Action Table - Beach Wheelchair Access - SAA18.10

The Committee discussed that Beach Wheelchair Access item on the Action Table and agreed that the limitation of usage could be added to the MOU.

 

RESOLVED (By consent)

That the Memorandum of Understanding for Beach Wheelchair Access between Council and Collaborative Partners be expanded to include guidelines and the limitation of day use only in relation to the beach wheelchairs.

CARRIED

 

 


 

 

IA18.11      Additional item - Action Table - Request for Transport Report

Nola Stephens raised concerns regarding accessible transport in the Shoalhaven and requested that a report be submitted to the next meeting outlining services currently available and options to improve.

 

RESOLVED (By consent)

That a report be submitted to the next meeting in relation to current accessible transport in the Shoalhaven and options to improve.

CARRIED

 

 

IA18.12      Additional Item - Action Table - Lift and Change - RIS - White Sands Toilet Facilities

The Committee discussed a design (Chris Mitchell) that includes a hoist and adult change table that can be locked away with access via MLAK key.

Staff advised that a site visit to White Sands Park would be beneficial to discuss accessible toilet options.

 

RESOLVED (By consent)

That Council staff and interested parties conduct a site visit to White Sands Park to discuss design options for an accessible toilet.

CARRIED

 

 

 

 

 

 

There being no further business, the meeting concluded, the time being 1.03pm..

 

 

Clr Nina Cheyne

CHAIRPERSON

 

 

 

 


 

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IA18.13      Beach Wheelchair Access

 

HPERM Ref:       D18/276058

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture 

Attachments:     1.  Beach Wheelchairs - General Promotional Flyer

2.  Loan and Indemnity Agreement

3.  Beach Wheelchairs Safety Procedures

4.  MOU - Beach Wheelchairs   

Purpose / Summary

Response to Action table – Beach Wheelchair Access – SAA18.10 – day use. Updated and further information provision for the Inclusion and Access Advisory Group.

 

Recommendation (Item to be determined under delegated authority)

The Inclusion and Access Advisory Group receive the report for information.

 

 

Options

1.   Adopt the recommendation as above.

 

2.   Receive the report for information and recommend Council consider altering the Memorandum of Understanding for Beach Wheelchairs and Access to limit the use of Wheelchairs to day use only.

Implications: A full report will need to be presented to Council for consideration. Any change may have a flow on impact to clubs managing the process with potential for some to no longer wish to participate. 

 

Background

The Inclusion and Access Advisory Group have discussed Beach Wheelchair Access and have requested that the MOU between Shoalhaven City Council and various organisations that currently provide Beach Wheelchairs be amended to limit the use of the equipment to day use only.

The guidelines and MOU state that the beach wheelchairs are the property and responsibility of the caretakers and are to be provided at no cost to users. Additionally, conditions of hire are to be determined at the discretion of individual caretakers.

Many of the organisations that manage the provision of beach wheelchairs are volunteer based and management of the equipment is undertaken as a generous social responsibility and a free community service. Council does not have the capacity to manage the hire of beach wheelchairs.

Recent consultation and discussion with some of the caretakers has revealed that it is not always possible for them to be on site where the wheel chairs are located every day. The organisations are volunteer based and often work hours that don’t coincide with a daily regular 9–5-hour schedule. The current MOU is flexible in terms of hiring times and allows the organisations to decide on hiring times that fit with their organisational needs.

Council staff have recommended to organisations that day use is preferred as it provides an equitable opportunity for as many people as possible to use the service.

It is therefore not recommended that existing MOU’s are changed to restrict use of the wheelchairs to day use only. 

 

Community Engagement

Community consultation conducted to inform the legislated Shoalhaven City Council Disability Inclusion Action Plan identified the need for beach access for children and young people with disabilities. Beach wheel chairs support this access as one of the many varied actions that can be implemented to provide access to the beach.

The Inclusion and Access Advisory Group were also consulted and advised of how the beach wheels could and would be provided, and what collaboration with caretaker / volunteer partner organisations would take place to deliver; if the funding application was successful to purchase them.

Consultation and engagement with the local South Coast Branch of Surf Lifesaving Australia and business houses to deliver and have places / venues to manage, store, caretake, hire and maintain the beach wheelchairs; as council is not resourced or able to provide this, meant that the South Coast Branch also contributed funds to the successful funding application to make sure that there was both an adult and child size beach wheelchair at each location with a surf club.

 

 


 

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IA18.14      Tourism Marketing Update

 

HPERM Ref:       D18/282537

 

Group:                Finance Corporate & Community Services Group 

Section:              Tourism 

Attachments:     1.  ATDW Mandatory Accessibility   

Purpose / Summary

To provide members with an Inclusive Tourism Marketing Update.

 

Recommendation (Item to be determined under delegated authority)

That the report be received for information.

 

 

Options

1.    Receive the report for information.

 

2.    The Committee volunteers a small focus group to assist in suggesting content for the Inclusive spread in the 2019 Visitor guide.

 

3.    The Committee suggest any other pools of volunteers or funding that can assist to continue the Tourism Operator Audit process for itsheaven.com.

 

Background

Tourism Marketing Update

Tourism is committed to building the profile of Inclusive Tourism experiences to visitors and potential visitors to the Shoalhaven. The marketing team is currently working on enhancing the shoalhaven.com to comply with the Web Content Accessibility Guidelines (WCAG) 2 to a ‘AA’ standard. The website is currently at an ‘A’ standard but a few small things will elevate the site to ‘AA’ standard, estimated to be completed by the end of this year. The Shoalhaven also has a dedicated Inclusive landing page which is used to promote inclusive experiences to visitors: www.shoalhaven.com/inclusive, such as via Facebook and other networks. See grab below:

 

 

Visitor Guide 2019

the 2019 Visitor Guide is going to print in October for December distribution. Tourism has included a double page spread on inclusive Tourism experience in the last two editions and have ear-marked the space for this upcoming edition. We would like advice from the committee on content.

https://issuu.com/shoalhaven_holidays/docs/2018_shoalhaven_visitor_guide

 

ATDW new Inclusive mandatory fields

 

In May the Australian Tourism Data Warehouse (ATDW), Australia’s national platform for tourism product, addressed the importance of accessibility in tourism. Anyone with an ADTW listing must respond to additional accessibility questions when updating their listings (see attached).

 

Link http://travability.travel/blog-node/australian-tourism-data-warehouse-enhances-accessibility-criteria

 

What we’re doing: Tourism has kept operators up to date via our monthly newsletter, Tourism Talk, as well as updating our own listings for natural attractions & council owned assets. We’re using this opportunity to work from the top down, establishing relationships with Council’s Natural Resources Officer and Social Infrastructure Officer to share and improve access to information.

 

Auditing Tourism operators for Itsheaven.org:
Over the last few years, Tourism has collaborated with itsheaven.org to utilise Council’s volunteer International Students to facilitate full accessibility audits with Tourism Businesses. The detailed audit information was shared with itsheaven.org to populate detailed information and images for visitors. This enabled Visitors to make informed choices on eat, stay and play options whilst in the Shoalhaven. Unfortunately, the International Student Program no longer exists at Council, and Tourism has not been able to provide any further audit assistance since this program ceased in February 2018.

 

 


 

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IA18.15      Application for Membership - Grace Kennedy

 

HPERM Ref:       D18/286049

 

Group:                Finance Corporate & Community Services Group 

Section:              Human Resources, Governance & Customer Service 

Attachments:     1.  Application - Grace Kennedy - Inclusion and Access Committee   

Purpose / Summary

The Committee and Council consider an application for membership from Grace Kennedy.

 

Recommendation

That Grace Kennedy be appointed as a member of the Inclusion and Access Committee.

 

 

Options

1.    As Recommended

 

2.    The Committee adopt an alternate recommendation

 

Background

Council received an application for membership from Grace Kennedy (Attached) who wishes to become a member of the Inclusion and Access Committee.

Ms Kennedy stated in her application that she is a person with a disability using a mobility wheelchair and volunteers at Vincentia High School and also participates in Youth and Community events.

 

 


 

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IA18.16      Egans Lane Carpark - Walkway

 

HPERM Ref:       D18/275998

 

Submitted by:    Bill Deaves  

Recommendation (Item to be determined under delegated authority)

That the report regarding Egans Lane Carpark – Walkway be received for information.

 

 

Details

Bill will address the meeting and speak to this item in relation to the walkway in Egan’s Lane Carpark and the need for traffic calming devices.

 


 

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IA18.17      Parking Issues - Shoalhaven Community Transport Service

 

HPERM Ref:       D18/294137

 

Submitted by:    Leonie Dippel – Shoalhaven Community Transport  

Recommendation (Item to be determined under delegated authority)

That parking issues be addressed for providers who deliver community transport services to people with limited mobility, and which do not fall within taxi or bus operator legislation.

 

 

Details

Drivers are constantly at risk of incurring parking infringements because accessible parking is inadequate within the CBD's, especially for larger vehicles. There are currently only two parking signs allocated within the Shoalhaven, one in front of the Milton Medical Centre and one at Shoalhaven Hospital, that allow Community Transport vehicles to park close to facilities without being fined. We would like to be able to extend this parking arrangement to other crucial destinations within the LGA, to better service the needs of people with mobility issues.