Youth Advisory Committee

 

 

Meeting Date:     Wednesday, 01 August, 2018

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   10:00am

 

Please note: Council’s Code of Meeting Practice permits the electronic recording and broadcast of the proceedings of meetings of the Council which are open to the public. Your attendance at this meeting is taken as consent to the possibility that your image and/or voice may be recorded and broadcast to the public.

 

 

Agenda

 

1.    Election of Chairperson (every meeting)

2.    Acknowledgement and Welcome to Country

3.    Apologies

4.    Confirmation of Minutes

·      Youth Advisory Committee - 9 May 2018.................................................................... 1

5.    Declarations of Interest    

6.    Presentations

YA18.14...... Pedestrian Safety at North Mollymook

The Youth Advisory Committee resolved on 9 May 2018 that Ulladulla High School give a presentation at the next Youth Advisory Committee meeting about pedestrian safety at North Mollymook.

YA18.15...... Provision of Lifeguard Services at Burrill Lake

At the meeting of the Youth Advisory Committee on 9 May 2018 Ulladulla High School agreed to research and present to the next Youth Advisory Committee meeting on provision of lifeguard services at Burrill Lake.

YA18.16...... Berry District Park - Detailed Design Update

Liliana Hutchison will provide the Committee with an update regarding Berry District Park.

7.    Reports

YA18.17...... Youth Advisory Committee Planning Day 2018 - 2019 -  Proposed Budget Allocations........................................................................................................................ 6

YA18.18...... Youth Advisory Committee Strategic Plan Ideas........................................... 9

YA18.19...... Terms of Reference Review and Update..................................................... 15                    

8.    General Business

YA18.20...... Enforcement of Plastic Bag Ban in Huskisson and Vincentia

The Youth Advisory Committee resolved on 9 May 2018 to add this item to the next agenda. This request was from St Johns High School. Clr Gartner, Chair of the Sustainable Futures Committee, has accepted an invitation to speak to the Youth Advisory Committee about this issue.


 

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Membership

Chairperson – Appointed by Committee at each meeting

All Councillors

Member for Gilmore – Ann Sudmalis MP or nominee (Federal Member of Parliament)

Member for Kiama – Gareth Ward MP or nominee

Member for South Coast – Shelley Hancock MP or nominee Jacob Williams

Representatives from Shoalhaven Local Area Command NSW Police

Sanctuary Point Youth & Community Centre

Bay and Basin Community Resources

Regional Development Australia

Shoalhaven Business Chamber

330 Squadron Australian Air Force Cadets

Pallas Retimana

Hannah Schofield

2 voting representatives from each local High School

 

 

Purpose and delegated authority

To represent the interests and views of young people to Council and the Community in accordance with the delegation set out below:

·           To advise and recommend to Council staff on matters of an operational nature and implement policy relating to the interests and views of young people and/or within adopted budgets;

·           To recommend to Council on policy matters and other matters not able to be delegated by Council;

·           To provide recommendations to Council on Strategic and Financial directions relating to Youth in the Shoalhaven;

·           To commit expenditure up to the limits determined by Council, including grant funding.

 


 

 

 

 

Minutes of the Youth Advisory Committee

 

 

Meeting Date:     Wednesday, 9 May 2018

Location:            Jervis Bay Rooms, City Administrative Centre, Bridge Road, Nowra

Time:                   10:00am

 

 

The following members were present:

 

Clr White – Chairperson

Sophie Dobell – Shoalhaven High School

Andrea Charalambous – Shoalhaven High School

Xanthe Pheeney – Ulladulla High School

Joel Cable – Ulladulla High School

Billy Forbes – Ulladulla High School

Michael James – St Johns High School

Bonnie Butler– St Johns High School

Pallas Retimaha – representing Shoalcoast Community Legal Centre

Hannah Schofield – representing TAFE NSW, Shoalhaven

 

Others present:

Hayley Lyon – The Project Factory – Way to Blue

Kim Waters – Teacher, Ulladulla High School

Jo-anne Coleman – St Johns High School

Robyn Presdee – St Johns High School

Donna Corbyn – Youth Community Development Officer

Ruth Woodbridge – Social and Infrastructure Planner

 

Robyn Presdee opened the meeting with an acknowledgment of country.

 

 

Apologies / Leave of Absence

 

A leave of absence was received from Clr Alldrick.

An apology was received from David Marshall, representing Ann Sudmalis MP

 

 

Confirmation of the Minutes

RESOLVED (By consent)

That the Minutes of the Youth Advisory Committee held on Wednesday 7 February 2018 be confirmed.

CARRIED

 

 

Declarations of Interest

 

Nil

 

 

Presentations

 

YA18.5       Berry District Park Detailed Concept Presentation - Liliana Hutchinson

HPERM Ref: D17/426185

Ruth Woodbridge, Social and Infrastructure Planner, provided an update on the Berry District Park.

A children’s consultation morning was held in March. Representatives from the local public school, preschool and sporting groups were invited to participate. At the consultation morning facilities that were voted on by participants included a pump track, flying fox, learn to ride facility, pathways and picnic facilities. It is proposed to put the detailed design plan on exhibition in July.

Ruth tabled a flyer at the meeting for “Name Your Park”. Council is currently asking interested people to make suggestions for the naming of the park. Submissions have been extended for two weeks and close on 30 May 2018. Submissions and voting on suggested names can be made at Council’s “Get Involved” webpage: https://getinvolved.shoalhaven.nsw.gov.au.

 

 

YA18.6       Youth Employment Innovation Challenge

HPERM Ref: D18/143988

Hayley Lyon – Digital Business Development and Strategy Director (The Project Factory – Way to Blue) gave a presentation about the Youth Employment Innovation Challenge – a tool designed to bring vocational opportunities and jobs to those aged 15-24 in rural NSW.

 

Hayley advised that The Project Factory produce apps, games and websites for corporate and government clients. The NSW Government want to create a solution to assist young people to create jobs in regional areas.

Hayley sought and received permission to voice record the conversation.

The Committee discussed generally:

·    Levels of access to smart phones and reception/coverage;

·    What skills are needed and are taught at school to obtain employment;

·    Contact with potential employers/approachability of/access to employers;

·    Ideal employer/s, brands, sectors;

·    Local careers days;

·    Working remotely/flexible working arrangements;

·    Current employment;

·    Challenges/skills needed to work with people; and

·    How people want to feel at the end of a day’s work.

 

 

BUSINESS ARISING FROM PREVIOUS MINUTES

 

YA18.10     Youth Week 2018

Donna Corbyn advised that International Youth Day this year is Sunday 12 August.

The Committee proposed to hold an event Thursday 9 August 2018.

Ulladulla High School agreed to take the lead with assisting Donna to arrange and host the event.

Kim Waters advised that the Youth Advisory Committee is a priority for Ulladulla High School and the school budgets for a staff member to attend.

 

RESOLVED (By consent)

That:

1.    The Youth Awards are conducted in the exact same format as previous years with $300 prize money for each Award allocated from the Youth Advisory Committee budget;

2.    The Youth Awards categories are the same as for 2017; and

3.    The event style is to be a stand up cocktail and finger food.

CARRIED

 

 

General Business

 

YA18.11     Additional Item - Youth Advisory Committee Planning Day

Donna Corbyn proposed to hold a planning day at the end of June/early July to allocate 2018/2019 budget on items in Council’s Community Strategic Plan.

 

RESOLVED (By consent)

That the Committee holds a planning day on Wednesday 4 July 2018.

CARRIED

 

 

YA18.12     Additional Item - 2017/2018 Budget

Donna Corbyn requested ideas for spending the remaining 2017/2018 budget.

Donna suggested a proposal for an alternative learning environment for students at risk of disengaging in formal education, possibly to be held in the Youth Centre.

Ulladulla High School proposed a donation to the Dunn Lewis Centre. Donna advised that funds cannot be used for program delivery (i.e. teaching staff) and that they can only provide for venue hire and resources.

 

RESOLVED (By consent)

That the Youth Advisory Committee allocate the remaining unspent funds in the 2017/2018 Youth Advisory Committee budget to cover the costs of community-based alternative learning programs at youth specific venues to keep students engaged at school, shared between Bomaderry, Nowra, Shoalhaven, Vincentia and Ulladulla High Schools.

CARRIED

 

 


 

Reports

 

YA18.7       Applications for Membership

HPERM Ref: D18/141567

Recommendation

That Council:

1.    Appoint Ms Hannah Schofield and Ms Pallas Retimaha as community members to the Youth Advisory Committee.

2.    Write to Ms Schofield and Ms Retimaha to notify them of their appointment and invite them to all future meetings.

RECOMMENDATION (By consent)

That Council:

1.    Appoint Ms Hannah Schofield and Ms Pallas Retimaha as community members to the Youth Advisory Committee.

2.    Write to Ms Schofield and Ms Retimaha to notify them of their appointment and invite them to all future meetings.

CARRIED

 

 

 

General Business

 

YA18.8       Safe and Healthy Night Time Activities for Teenagers - Ulladulla High School

HPERM Ref: D18/81579

The Youth Advisory Committee resolved on Wednesday 7 February 2018 that this item be added to the next agenda. This request was from Ulladulla High School.

 

Xanthe Pheeney thanked the Committee for the West Ulladulla park, work done at the Ulladulla Lighthouse and the provision of bike racks at Ulladulla High School.

Xanthe suggested a working group comprising representatives from Council, schools and the Youth Centre to come up with ideas for night time activities for teenagers.

 

Donna will raise with Ulladulla Youth Centre to include and invite Ulladulla High School students to the Ulladulla Youth Interagency meetings to discuss issues and concerns to arrange safe and healthy night time activities.

 

Clr White suggested councillor representation at the Interagency meeting.

 

 

YA18.9       Beach Safety and Infrastructure in North Mollymook and Burrill Lake - Ulladulla High School

HPERM Ref: D18/81588

The Youth Advisory Committee resolved on Wednesday 7 February 2018 to add this item to the next agenda. This request was from Ulladulla High School.

 

Ulladulla High School students raised the issue of beach safety at Burrill Lake and asked Council to examine the safety of swimmers. Students noted a number of near drownings over time and a drowning death in 2014. Ulladulla High School representatives requested a lifeguard to patrol Burrill Lake.

Clr White informed the Committee of the events at Burrill Lake and the signage installed following the drowning, the method of providing lifeguard services across the Shoalhaven according to beach ratings and through the budget process. Clr White advised that lifeguards are contracted annually, usually in September, and that weekend lifeguards are usually volunteers.

Ulladulla High School to research and prepare a report to the next Youth Advisory Committee meeting on provision of lifeguard services at Burrill Lake.

Ulladulla High School students also raised concerns about the safety of pedestrians at North Mollymook. Ulladulla High School to present to the next meeting. Clr White suggested students contact Scott Wells at Council to research Council’s footpath plan and invite Scott to the next meeting in relation to Beach Road, North Mollymook.

 

RESOLVED (By consent)

That:

1.    The Committee makes a submission to Council requesting consideration of the provision of Lifeguard services at Burrill Lake from 15 December 2018 through to Easter long weekend 2019;

2.    Ulladulla High School give a presentation at the next Youth Advisory Committee meeting about pedestrian safety at North Mollymook; and

3.    A member of Council staff responsible for Council’s footpath plan is invited to attend the next Youth Advisory Committee meeting.

CARRIED

 

 

YA18.13     Additional Item - Enforcement of Plastic Bag Ban in Huskisson and Vincentia

Bonnie Butler raised concerns that the plastic bag ban in Huskisson and Vincentia is not being enforced. The Committee agreed to add this issue as an item on the agenda for the next meeting. Clr White suggested to invite Clr Gartner from the Sustainable Futures Committee to speak to the issue.

 

 

 

There being no further business, the meeting concluded, the time being 12.02pm.

 

 

Clr White

CHAIRPERSON

 

 

 

 


 

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YA18.17     Youth Advisory Committee Planning Day 2018 - 2019 -  Proposed Budget Allocations

 

HPERM Ref:       D18/226673

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture  

Purpose / Summary

To report details of proposed budget allocations from the existing 2018/19 Youth Advisory Committee budget and outcomes from the 2018-2019 Youth Advisory Committee Planning Day for resolution under delegated authority.

 

Recommendation (Item to be determined under delegated authority)

That the Youth Advisory Committee approve the disbursement of funds to support the following initiatives from the existing 2018/19 Youth Advisory Committee budget:  

1.    International Youth Day Awards - $3,000

2.    South Coast Youth Leaderships Forum Activity - $1,000

3.    Ulladulla Youth Centre School Holiday Activities - $1,000

 

 

Options

1.    The Youth Advisory Committee accept the recommendation.

Implications: This will allow the Youth Advisory Committee to support Youth Programs in the LGA in line with the current strategic plan.

 

2.    The Youth Advisory Committee does not approve allocation of $5,000 to the projects and events and provides an alternative recommendation.

Implications: The projects and events will not be conducted / delivered by Council and or partners.

 

Background

The Youth Advisory Committee Planning Day was held on the 4th July 2018 and was attended by 20 students from various High Schools throughout the Shoalhaven LGA. Participants learnt about Council’s Integrated Planning and Reporting process, workshopped ideas that could be included in a Youth Advisory Committee Strategic Plan and reviewed the Terms of Reference for the Youth Advisory Committee (separate report). Representatives from Council’s Library service attended and encouraged participants to join the library and provided information about the range of services that are available for young people.

Participants also identified a number youth focused projects that could be funded within the existing 2018/19 Youth Advisory Committee Operational budget.

The opportunity for funding support is limited to organisations or groups that are located in the Shoalhaven LGA and that have projects that focus on young people aged 12 – 24 years. This support is capped at $1000 per organisation.  This year the Youth Advisory Committee received two applications which they determined eligible and are proposing to approve at this meeting.  It was also determined at the planning day to allocate $3,000 to the Advisory Committee to host the International Youth Day Awards.

This still allows any remaining funds in this budget to help support other programs/projects that the Youth Advisory Committee identify during the year as a part of their strategic direction.

Projects that have previously been funded include:

·    Youth Centre drop in programs & activities

·    South Coast Youth Leadership Forum

·    Youth Resources and adventure activities

Historically support has been provided in the range of $300 for small activities - $1000 for bigger projects.

The following eligibility criteria apply.

·    Projects must meet objectives and strategies of the Shoalhaven City Council Community Strategic Plan – Integrated Strategic Plan

·    Applicants must have consulted with young people to develop the project

·    Must be a not for profit organisation

·    The organisation must have the appropriate insurance to cover the project/activities

·    Organisations must provide all workers and resources to deliver the project (wages cannot be supported, but project facilitation & project resources can)

·    Projects must be delivered in the Shoalhaven LGA

·    Projects must be delivered & completed within the 2018–2019 financial year (completed and reported by the 30th June 2019)

·    Funds/support cannot be released for projects until they have been delivered

·    Successful applications are notified by email

·    After completion of successful projects an invoice and brief report (project acquittal) must be sent to Council to receive funds.

Applications that meet the above criteria are assessed by members of the Youth Advisory Committee and are prioritised to ensure that funds are distributed as equally as possible to organisations across the Shoalhaven LGA.

Members at the planning day suggested that the following projects be funded and forwarded to the next Youth Advisory Committee for consideration.

International Youth Day Awards - $3,000

South Coast Youth Leaderships Forum Activity - $1,000

Ulladulla Youth Centre School Holiday Activities - $1,000

 

Community Engagement

The planning day and discussion regarding the allocation of funding to youth focused projects was participatory in nature and was conducted in accordance with Council’s Community Engagement Policy.

 

Policy Implications

The Planning Day and all associated outcomes present no adverse or negative policy implications & align with the following Community Strategic Plan priority areas: 

1.         Resilient safe & inclusive communities

1.1       Diverse, united and connected communities

1.2       Creative, engaged and learning communities

The activities also meet the following strategies as identified in Council’s Delivery/Operational Plan (DPOP)

1.1.02.2 - Work collaboratively with community, government, NGOs, business and other stakeholders to build and nurture capacity in the community

1.1.02.3 - Work collaboratively with community, government, NGOs, business and other stakeholders to deliver programs and activities that activate communities and places

1.2.02.2 - Provide appropriate cultural facilities and resources that encourage lifelong learning and opportunities for leisure interests

 

Financial Implications

$5,000 exists within Council’s 2018/2019 Operational Budget to facilitate grant requests and the Committee’s project.

 


 

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YA18.18     Youth Advisory Committee Strategic Plan Ideas

 

HPERM Ref:       D18/229517

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture 

Attachments:     1.  YAC Draft Strategy   

Purpose / Summary

To seek advice regarding the inclusion and prioritisation of actions for the Youth Advisory Committee Strategic Plan.

 

Recommendation (Item to be determined under delegated authority)

That the Youth Advisory Committee consider and prioritise projects and actions to be included in a Youth Advisory Committee Strategic Plan.

 

 

Options

1.    Youth Advisory Committee accept the recommendation

Implications: this will ensure that the Youth Advisory Committee can action their strategic plan

2.    Youth Advisory Committee not determine which actions to include and prioritise in their Strategic Action Plan.

Implications: No strategic direction for Council or the Youth Advisory Committee.

 

Background

At the recent 2018 – 2019 Youth Advisory Committee Planning Day 20 students from High Schools in the Shoalhaven LGA identified projects and activities that could be included in a strategic plan for the Youth Advisory Committee.

These ideas were aligned with themes and priorities that are contained in Council’s Community Strategic Plan and a large number of great actions and ideas were generated by those in attendance.

Completion of such a large number of actions into a one-year Strategic Plan for the Youth Advisory Committee may be unrealistic and it is suggested that members prioritise actions and develop a longer-term plan for the remaining actions.

It is suggested that members use the “SMART” (Specific, Measurable, Achievable, Realistic and Timely) theory/methodology to assist in prioritising projects and ideas.

The attached list will be workshopped at the meeting to determine the priorities and timeframes.

 

Community Engagement

As a Youth Advisory Committee project, the planning workshop was a participatory engagement process and undertaken in accordance Council’s Community Engagement Policy.

Policy Implications

The development of a Youth Advisory Committee Strategic Plan presents no adverse or negative policy implications. The Strategic Plan will be developed so that it aligns with key themes that are contained in Council’s Community Strategic Plan;

1.    Resilient safe & inclusive communities

1.1  Diverse, united and connected communities

1.2  Creative, engaged and learning communities

Development of the Strategic Plan also meets the following Delivery/Operational Plan actions.

1.1.02.2 - Work collaboratively with community, government, NGOs, business and other stakeholders to build and nurture capacity in the community

1.1.02.3 - Work collaboratively with community, government, NGOs, business and other stakeholders to deliver programs and activities that activate communities and places

1.2.02.2 - Provide appropriate cultural facilities and resources that encourage lifelong learning and opportunities for leisure interests

 

Financial Implications

Development of the Youth Advisory Committee Strategic Plan has no immediate financial implications for Council.

 

Risk Implications

Nil.


 

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YA18.19     Terms of Reference Review and Update

 

HPERM Ref:       D18/253523

 

Group:                Finance Corporate & Community Services Group 

Section:              Recreation Community & Culture 

Attachments:     1.  Amended Terms of Reference   

Purpose / Summary

To amend the Youth Advisory Committee Terms of Reference.

 

Recommendation

That the Youth Advisory Committee Terms of Reference be amended as follows:

3.3 Membership

A maximum of 26 youth members comprising of:

a)   18 students from Year 9 and above from local high schools, be appointed as members. A maximum of 5 students may be elected from each local high school, however only a maximum of 2 students from each school may attend and vote at any meeting;

b)   A maximum of 8 young people aged between 15 and 21 years from the community and/or Youth Services be appointed as members; and

c)   One representative for each of the Federal Member for Gilmore and the State Members for South Coast and Kiama; and

d)   Councillors of Shoalhaven City Council.

Council and the Youth Advisory Committee welcomes membership of young people from diverse and varied backgrounds.  Other interested people may attend as support and observers but are not able to vote on motions.  The Youth Advisory Committee may also call on other people to attend the meetings as required.

When a member turns 21 years of age, their position will be declared vacant.

 

 

Options

1.   The committee support the recommendation

Implications: this will ensure that the Terms of Reference are relevant.

2.   The committee resolve to make an alternative recommendation

Implications: Depending on the alternative resolution, delays may be experienced in the adoption of a reviewed Terms of Reference for the Youth Advisory Committee.

 

Background

The Youth Advisory Committee Planning Day was held on the 4th July 2018 and was attended by 20 students from various Shoalhaven High schools. Participants learnt about Council’s Integrated Planning and Reporting, workshopped ideas that could be included in a Youth Advisory Committee Strategic Plan and reviewed the Terms of Reference for the Youth Advisory Committee. During the review process participants considered the recommended changes as suggested by Council’s Governance Department.

It was suggested that the Youth Council Terms of Reference be amended as follows:

3.3 Membership

A maximum of 26 youth members comprising of:

a)   18 students from Year 9 and above from local high schools, be appointed as members. A maximum of 5 students may be elected from each local high school, however only a maximum of 2 students from each school may attend and vote at any meeting;

b)   A maximum of 8 young people aged between 15 and 21 years from the community and/or Youth Services be appointed as members; and

c)   One representative for each of the Federal Member for Gilmore and the State Members for South Coast and Kiama; and

d)   Councillors of Shoalhaven City Council.

Council and the Youth Advisory Committee welcomes membership of young people from diverse and varied backgrounds.  Other interested people may attend as support and observers but are not able to vote on motions.  The Youth Advisory Committee may also call on other people to attend the meetings as required.

When a member turns 21 years of age, their position will be declared vacant.

This reflects a change to allow for item c), and a change of the age from 24 to 21 years of age.

 

Community Engagement

As a Youth Advisory Committee Planning Day the process is in accordance with and meets Council’s Community Engagement Policy.

 

 

 


 

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