Minutes of the Ordinary Meeting

 

 

Meeting Date:     Tuesday, 31 July 2018

Location:            Council Chambers, City Administrative Building, Bridge Road, Nowra

Time:                   5.01pm

 

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr John Wells – left 7.34pm

Clr Patricia White

Clr Kaye Gartner

Clr Nina Cheyne – left 6.20pm

Clr Annette Alldrick

Clr John Levett

Clr Andrew Guile – left 9.04pm

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 

 

 

The Mayor read a statement advising those present that the proceedings of this meeting (including presentations, deputations and debate) will be webcast and may be recorded and broadcast under the provisions of the Code of Meeting Practice.

 

The meeting was opened by an Acknowledgement of Traditional Custodians by the Chairperson, followed with a Prayer by Lieut. Matthew Sutcliffe and the playing of the Australian National Anthem.

 

 

Apologies / Leave of Absence

Nil

 

NAIDOC Week Video Presentation

The NAIDOC Week Video Presentation prepared by the Aboriginal Advisory Committee was played.

 

 


 

 

Confirmation of the Minutes

RESOLVED (Clr Wells / Clr White)                                                                                      MIN18.559

That the Minutes of the Ordinary Meeting of Ordinary Meeting held on Tuesday 26 June 2018 and the Extra Ordinary Meeting of Ordinary Meeting held on Thursday 28 June 2018 be confirmed.

CARRIED

 

 

 

Declarations of Interest

 

Clr Watson – CL18.180 - Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – will leave the room and will not take part in discussion or vote.

 

Clr Proudfoot – CL18.180 - Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – will leave the room and will not take part in discussion or vote.

 

 

 

PRESENTATION OF PETITIONS

 

Presentation of Petitions

Clr Proudfoot presented a petition containing 15 signatures from residents and visitors of Sanctuary Point which states:

“We, the undersigned community members and visitors of Sanctuary Point, call on the Shoalhaven City Council to commit finance and works to create and maintain a thorough network of footpaths in and around Sanctuary Point. This will enable safe and unrestricted travel for pedestrians, the elderly, disabled residents and families with prams and small children and reduce the traffic hazard of community members needing to walk along the road. We thank the Council for caring to consider the needs of our community members.”

 

 

 

Mayoral Minute

 

MM18.14    Mayoral Minute - Report from the National General Assembly

HPERM Ref: D18/255352

Recommendation

That:

1.    The General Manager report back to Council on a process for incorporating more recycled product into Council’s general procurement.

2.    The General Manager discuss with Hume Council the success of using 10% recycled product in bitumen (plastic and rubber crumb reportedly providing ‘better’ surfaces) and the cost difference between regular and recycled product and report back on the cost differentiation to Council.

3.    That council endorse the Mayor’s amendments put forward and accepted at the NGA that have added value for the Shoalhaven.

 

RESOLVED (Clr Findley / Clr Gartner)                                                                                MIN18.560

That The General Manager:

1.    Report back to Council on a process for incorporating more recycled product into Council’s general procurement.

2.    Discuss with Hume Council the success of using 10% recycled product in bitumen (plastic and rubber crumb reportedly providing ‘better’ surfaces) and the cost difference between regular and recycled product and report back on the cost differentiation to Council.

For:             Clr Findley, Clr Gash, Clr Wells, Clr White, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett, Clr Guile, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:        Clr Pakes

CARRIED

 

 


MM18.13    Mayoral Minute - Bega Valley Shire Council - Thank you - Tathra Fires

HPERM Ref: D18/251514

Recommendation

That Council receive the report for information.

 

RESOLVED (Clr Findley / Clr Pakes)                                                                                   MIN18.561

That the Mayoral Minute regarding Bega Valley Shire Council – Thank you – Tathra Fires be received for information.

CARRIED

 

 

 

MM18.15    Mayoral Minute - Various items

HPERM Ref: D18/258783

Recommendation

That Council receive the report for information.

 

It was noted that Council thanked the Digger Day organisation and those involved.

 

RESOLVED (Clr Findley / Clr Guile)                                                                                    MIN18.562

That the Mayoral Minute regarding Digger Day be received for information.

CARRIED

 

 

CL18.184   Additional Item - Lynette Kearney

RESOLVED (Clr Findley / Clr Guile)                                                                                    MIN18.563

That Council forward it’s best wishes to Lynette Kearney (former Councillor) who is unwell..

CARRIED

 

Deputations and Presentations

 

CL18.168 - Rescission Motion - CL18.133 - Dog Off Leash Area - Sussex Inlet, Berrara, Cudmirrah - (Page 3)

Nikki Fleming, Secretary of the Sussex Inlet Tourism and District Chamber of Commerce, addressed the meeting to speak against the rescission

Mr Chris Grounds, on behalf of Birdlife Shoalhaven addressed the meeting to speak in favour of the rescission

Ms Megan Jobson addressed the meeting to speak in favour of the rescission

 

CL18.180 - Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights (Page 41)

Clr Proudfoot – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – left the room and did not take part in discussion or vote.

Clr Watson – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – left the room and did not take part in discussion or vote.

Clare Brown representing the RMI Group addressed the meeting to speak against the recommendation

Note: Clr Pakes left the meeting the time being 6.01pm

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Gartner / Clr Guile)                                                                                    MIN18.564

That the matter of item CL18.180 - Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights be brought forward for consideration.

CARRIED

 

 

CL18.180   Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights

HPERM Ref: D18/179660

Clr Proudfoot – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – left the room and did not take part in discussion or vote.

Clr Watson – significant non pecuniary interest declaration – he has been asked to provide evidence in court proceedings involving the proponent – left the room and did not take part in discussion or vote.

 

Recommendation

That Council:

1.    Not support the proponent initiated Planning Proposal for Lot 1752 DP 28785, 1310 Naval College Road, Worrowing Heights; and,

2.    Advise the proponent and surrounding landowners of this resolution.

 

Note: Clr Pakes returned to the meeting the time being 6.02pm

RESOLVED (Clr Guile / Clr Gartner)                                                                                    MIN18.565

That Council:

1.    Not support the proponent initiated Planning Proposal for Lot 1752 DP 28785, 1310 Naval College Road, Worrowing Heights; and,

2.    Advise the proponent and surrounding landowners of this resolution.

For:             Clr Findley, Clr Gartner, Clr Cheyne, Clr Alldrick, Clr Levett, Clr Guile, Clr Pakes, and Clr Kitchener

Against:    Clr Gash, Clr Wells and Clr White

CARRIED

 

 

Notices of Motion / Questions on Notice

 

CL18.168   Rescission Motion - CL18.133 - Dog Off Leash Area - Sussex Inlet, Berrara, Cudmirrah

HPERM Ref: D18/251267

Note: Clrs Watson and Proudfoot returned to the meeting the time being 6.04pm

Recommendation

That Council rescind the Resolution relating to Item CL18.133 (MIN18.458) of the Council Meeting held Tuesday 26 June 2018.

 

RESOLVED (Clr Gartner / Clr Cheyne)                                                                                MIN18.566

That Council rescind the Resolution relating to Item CL18.133 (MIN18.458) of the Council Meeting held Tuesday 26 June 2018.

CARRIED

 

 

CL18.169   Notice of Motion - Dog Off Leash Area - Sussex Inlet, Berrara, Cudmirrah

HPERM Ref: D18/251413

Recommendation

That:

1.    Council undertake extensive community consultation including NPWS, Birdlife Shoalhaven, Shorebird volunteers, Office of Environment and Heritage and local dog owners in the Sussex Inlet, Swan Lake and Berrara communities to establish a fenced dog exercise park that allows for dogs to exercise off leash.

2.    Sites to be considered include Thompson Street Recreational Area as it is within a residential area and therefore within walking distance for many residents.

3.    The community consultation also consider the future of Swan Lake Beach as a dog off leash area.

 

Note: Clr Cheyne left the meeting at 6.20pm

Motion (Clr Gartner / Clr Levett)

That:

1.    Cudmirrah Beach remain a dogs-on leash beach until the Access Area for Dogs policy is reviewed

2.    The currently designated Dog Off-Leash area at Swan Lake Foreshore Reserve remain the off leash exercise area for dogs in Sussex Inlet until the Access Area for Dogs policy is reviewed

3.    The Shoalhaven City Council Access Areas for Dogs policy review be considered for funding at September quarterly review.

4.    Should funds not be available in September, this review be prioritised in 2019-2020 budget.

For:             Clr Findley, Clr Gartner, Clr Levett and Clr Guile

Against:    Clr Gash, Clr Wells, Clr White, Clr Alldrick, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

lost

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                              MIN18.567

That:

1.      A Councillor briefing be held on possible sites in the Sussex Inlet area, which may be suitable for an authorised “dog off leash” location to be established.

2.      Following the briefing extensive community consultation be undertaken on the short listed sites and a report be provided to Council with a view to making a decision in November 2018.

For:             Clr Findley, Clr Gash, Clr Wells, Clr White, Clr Gartner, Clr Alldrick, Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Levett

CARRIED

 

 

CL18.170   Notice of Motion - Letter of Condolence - The Late George Melonas

HPERM Ref: D18/242070

Recommendation 

That Council write a letter of Condolence to the family of George Melonas from Falls Creek and acknowledge the outstanding work George carried out for the benefit of our community.

 

RESOLVED (Clr Gash / Clr Pakes)                                                                                      MIN18.568

That Council write a letter of Condolence to the family of George Melonas from Falls Creek and acknowledge the outstanding work George carried out for the benefit of our community.

CARRIED

 

 

CL18.171   Notice of Motion - Representations at ALGA Conference - June 2018

HPERM Ref: D18/249728

Recommendation

That Council

1.    Write to ALGA (Australian Local Government Association) and inform ALGA that;

a.    The amendments and statements made to Item 1.6 (Frankston City Council VIC) by our Mayor Amanda Findley were not discussed by Shoalhaven City Council prior to the Conference.

b.    The Amendments and Statements were not endorsed by Shoalhaven City Council.

c.    The Mayor acted on her own behalf and made representations to ALGA without the knowledge of the Council or majority of Councillors.

d.    Request ALGA to circulate the letter to all Councils who attended the ALGA Conference in June.

 

MOTION (Clr White / Clr Gash)                                                                                            MIN18.569

That Council:

1.    Write to ALGA (Australian Local Government Association) and inform ALGA that:

a.      The amendments and statements made to Item 1.6 (Frankston City Council VIC) by our Mayor Amanda Findley were not discussed by Shoalhaven City Council prior to the Conference.

b.      The Amendments and Statements were not endorsed by Shoalhaven City Council.

c.      The Mayor acted on her own behalf and made representations to ALGA without the knowledge of the Council or majority of Councillors.

d.      Request ALGA to circulate the letter to all Councils who attended the ALGA Conference in June.

2.    Council develop a Policy on representation at Conferences.

For:             Clr Gash, Clr Wells, Clr White, Clr Pakes, Clr Watson and Clr Proudfoot

Against:    Clr Findley, Clr Gartner, Clr Alldrick, Clr Levett, Clr Guile and Clr Kitchener

MOTION LOST ON CASTING VOTE OF THE CHAIRPERSON

 

 

Procedural Motion - Adjournment of Meeting

RESOLVED (Clr Watson / Clr Alldrick)                                                                                 MIN18.570

That the meeting be adjourned for 30 minutes to allow for refreshments.

CARRIED

 

 

The meeting adjourned the time being 7.34pm

 

The meeting reconvened the time being 8.03pm

 

The following members were present:

 

Clr Amanda Findley - Chairperson

Clr Joanna Gash

Clr Patricia White

Clr Kaye Gartner

Clr Annette Alldrick

Clr John Levett

Clr Andrew Guile

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

 


 

Report of the Strategy & Assets Committee - 24 July 2018

 

Items marked with an * were resolved ‘en block’.

 

SA18.166   Authority for Cheque and Electronic Banking Signatories

HPERM Ref: D18/231203

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.571

That Council:

1.    Authorise any two of the following persons:

Russell Desmond PIGG              General Manager

Stephen Joseph DUNSHEA       Director Finance, Corporate & Community Services

John Gerard LENEHAN              Chief Information Officer

Michael Joseph PENNISI            Chief Financial Officer

Vanessa Jane PHELAN              Finance Manager

Brittany Anne MURPHY              Financial Accountant

Stephanie Jane MOORLEY        Accountant – Management Accounting

Craig Robert GILFILLAN             Assistant Financial Accountant

Graham David LONGFIELD       Accounting Officer

a.    to operate on any accounts now opened or to be opened by the Shoalhaven City Council with financial institutions;

b.    to sign, draw, make, accept and negotiate cheques and electronic fund transfers on behalf of Shoalhaven City Council.

2.    Note that this authority will cancel and supersede all previous authorities except in respect of cheques and other instruments dated prior to this authority.

CARRIED

 

 

SA18.171   Acceptance of Grant Funding - Gordon Darling Foundation - $5,500 - Exhibition Catalogue Vicki Varvaressos

HPERM Ref: D18/234498

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.572

That Council

1.    Accept the grant funding of $5,500 to offset the costs associated with publishing an exhibition catalogue including writer’s fees, design fees, printing costs and other associated expenses.

2.    Write to the Gordon Darling Foundation thanking them for the grant.

CARRIED

 

 

SA18.172   NSW Government Safer Roads Program 2018-19 - Approved Projects

HPERM Ref: D18/152910

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.573

That:

1.    Council accepts the grant funding offers under the NSW Government Safer Roads Program as follows:

a.    $125,000 (exc GST) additional funding (reconfirmed) to complete the shoulder widening works on Bolong Road, east of Broughton Creek (a current project, nearing completion).

b.    $130,000 (exc GST) (reconfirmed) to construct a single lane roundabout at the intersection of Illaroo Road and Page Avenue, North Nowra.

c.    $145,000 (exc GST) (reconfirmed) to construct a channelised right turn treatment at the intersection of Jervis Bay Road and Gardner Road, Falls Creek.

d.    $140,000 (exc GST) (reconfirmed) to construct a single lane roundabout at the intersection of Mitchell Parade and Donlan Road (south), Mollymook.

e.    $190,000 (exc GST) for pedestrian crossing facilities (raised pedestrian crossings) on Jacobs Drive, Sussex Inlet.

f.     $240,000 (exc GST) to construct a single lane roundabout at the intersection of Green Street and Warden Street, Ulladulla.

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and both local State Members of Parliament, thanking them for their ongoing support of the Shoalhaven Community through the NSW Government Safer Roads Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements

CARRIED

 

 

SA18.173   NSW Government - Saving Lives on Country Roads Program 2018/2019

HPERM Ref: D18/226892

Recommendation

That:

1.    Once Council receives the final letter of offer from RMS under the NSW Government Saving Lives on Country Roads Program, that Council accepts the grant funding offers, as follows:

a.    Either $470,000 or $770,000 (exc GST) will be approved, to upgrade Sussex Inlet Road in the vicinity of Old Berrara Road (the difference being whether a high friction seal component is approved to improve safety on the curve to the west of Old Berrara Road).

b.    $590,000 (exc GST) for the shoulder widening and sealing on Greenwell Point Road to the east of Jindy Andy Lane.

c.    $555,000 (exc GST) for the removal of the hazardous crest on Forest Road (to improve safety in one of the few overtaking zones on Forest Road).

d.    $260,000 (exc GST) to extend the existing guardrail and install profile edge and centre lines over the 2.2km length of Naval College Road (to the south of The Wool Road).

e.    $800,000 (exc GST) for the shoulder widening and sealing on Coonemia Road (the first 2km to the south of Culburra Road).

2.    Once Council receives the final letter of offer from RMS, the General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and both local State Members of Parliament, thanking them for their ongoing support of the Shoalhaven Community through the new NSW Government Saving Lives on Country Roads Program, and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

 

RESOLVED (Clr Proudfoot / Clr Gartner)                                                                             MIN18.574

That:

1.    Once Council receives the final letter of offer from RMS under the NSW Government Saving Lives on Country Roads Program, that Council accepts the grant funding offers, as follows:

a.    Either $470,000 or $770,000 (exc GST) will be approved, to upgrade Sussex Inlet Road in the vicinity of Old Berrara Road (the difference being whether a high friction seal component is approved to improve safety on the curve to the west of Old Berrara Road).

b.    $590,000 (exc GST) for the shoulder widening and sealing on Greenwell Point Road to the east of Jindy Andy Lane.

c.    $555,000 (exc GST) for the removal of the hazardous crest on Forest Road (to improve safety in one of the few overtaking zones on Forest Road).

d.    $260,000 (exc GST) to extend the existing guardrail and install profile edge and centre lines over the 2.2km length of Naval College Road (to the south of The Wool Road).

e.    $800,000 (exc GST) for the shoulder widening and sealing on Coonemia Road (the first 2km to the south of Culburra Road).

2.    Once Council receives the final letter of offer from RMS, the General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and both local State Members of Parliament, thanking them for their ongoing support of the Shoalhaven Community through the new NSW Government Saving Lives on Country Roads Program, and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

CARRIED

 

 

SA18.175   NSW Government - Update of Shoalhaven - Kiama TRACKS Model - Grant Funding Assistance 2017/18

HPERM Ref: D18/226406

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.575

That:

1.    Council accepts the grant funding offer, $23,488 (exc GST) being for 50% of variation costs incurred as part of the Shoalhaven-Kiama TRACKS (traffic model) update project.

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, thanking them for the grant funding assistance to update Council’s suite of TRACKS models, aiding in the planning of urban release areas and important strategic road projects.

CARRIED

 

 

SA18.176   NSW Better Boating Now - Funding

HPERM Ref: D18/195480

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.576

That Council applies to Roads & Maritime Services (RMS) for the Better Boating Now funding grant offer of $400,000 to be alternatively used for:

1.    Improvements (including sealing) of the Lake Conjola Entrance Road boat launching ramp car park (approx. $100,000)

2.    Undertaking a feasibility/options/cost benefit study and extensive community consultation ($30,000) into alternative lower capital cost boat launching facilities (up to a total of $270,000) as a cheaper alternative to the construction of a new facility at Havilland Street West Conjola Facility in the short term, i.e.

a.    Valley Drive West Conjola

b.    Aney Street Conjola

CARRIED

 

SA18.177   Bomaderry Sewerage Treatment Plant -
Property Acquisition Matters

HPERM Ref: D18/228370

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.577

That Council

1.    Purchase by agreement 74 and 76 Railway Street, Bomaderry being Lot J DP 385161 and Lot K DP 389887 from Andrew and Tonnie Phillips and pay $470,000 (exc GST) with a three (3) month delayed settlement period and the owners’ reasonable legal costs;

2.    Delegate authority to the General Manager (Director Assets and Works) to adjust the purchase price, if necessary, in accordance with settlement figures determined by Council’s solicitor;

3.    Fund all costs associated with the purchase from the Sewer Fund Job No 79322;

4.    Grant authority to affix the Common Seal of the Council to any documents required to be sealed and that the General Manager be authorised to sign any documents necessary to give effect to this resolution;

5.    Classify the property purchased as ‘Operational’ in accordance with section 31(2) of the Local Government Act, 1993; and

6.    Enter into negotiations for the purchase of Lot 2 DP 538290, 80 Railway Street Bomaderry and submit, in due course, a further report to Council outlining the result(s) of those negotiations.

CARRIED

 

 

SA18.178   Waste Less Recycle More Grant - Bin Trim Program

HPERM Ref: D18/213036

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.578

That

1.    Council accept the grant of $350,000 from the NSW EPA for the Bin Trim Program Round 3 Project.

2.    Council allocate $82,045 from the Waste Reserve towards the Bin Trim Program Round 3 Project as Council’s net co-contribution as proposed in the project application.

3.    The Grant and Council’s funding contribution be allocated to the FY2018/19 budget.

CARRIED

 

 

SA18.179   Waste Less Recycle More Grant - Shoalhaven Plastics and Cardboard Recovery and Consolidation Project

HPERM Ref: D18/218855

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.579

That Council accept the grant of $348,754 (exc GST) from the NSW EPA for the Shoalhaven Plastics and Cardboard Recovery & Consolidation Project and vote the funding into the budget.

CARRIED

 

 


 

 

SA18.180   Love Food Hate Waste Grant

HPERM Ref: D18/218431

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.580

That Council accept the grant of $15,000 from the NSW EPA for the Love Food Hate Waste Grants Program Round 5 – Stream 1 project and this funding be voted into the FY2018/19 budget.

CARRIED

 

 

SA18.183   Classification of Land - Proposed Lot 48 of Subdivision SF9367 -Tahnee Street Sanctuary Point

HPERM Ref: D18/222621

Recommendation

That Council resolve to classify the land described as proposed Lot 48 of SF9367 Tahnee Street, Sanctuary Point as Operational Land.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                                MIN18.581

That Council resolve to classify the land described as proposed Lot 48 of SF9367 Tahnee Street, Sanctuary Point as Operational Land.

CARRIED

 

 

SA18.185   Acceptance of Grants - Grey Headed Flying Fox and Biodiversity Corridor Mapping

HPERM Ref: D18/210530

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.582

That

1.    Council accept the three grants totalling $92,130 from Local Government NSW (LGNSW - $47,130) and the NSW Office of Environment & Heritage (OEH - $45,000);

2.    Council provide an in-kind contribution, as a condition of Grant 1, by allocating $48,840 from existing Environmental Services budget in the form of staff time and vegetation management; and

3.    The General Manager thank both LGNSW and OEH, in writing, for the grant funding.

CARRIED

 

 

 


 

Report of the Shoalhaven Tourism Advisory Group - 25 June 2018

 

TA18.31     Tourism Impacts During Peak Periods - Hyams Beach

HPERM Ref: D18/178427

Recommendation

That the Shoalhaven Tourism Advisory Group request Council acknowledge the following Shoalhaven Citywide responses to MIN18.38 Ordinary Meeting 30 January 2018:

1.    In reference to Part A.1 – STAG acknowledges the shortfall in the planning and delivery of tourism infrastructure and strongly recommend Council adopt a wholistic and strategic approach to ongoing maintenance of aging infrastructure going forward as a matter of priority;

2.    In reference to Part A.3.d – STAG acknowledge uncontrolled growth in tourist visitation is likely to put other local communities at risk of loss of amenity as well as suffering environmental damage without better planning and management and continue to encourage tourism and community needs are a consideration in long term strategic planning of future infrastructure. In addition, STAG urges Council to support the development of the 360 Model and the implementation of subsequent Tourism Destination Management Plan, both designed to consider the long-term business sustainability of the industry and its impacts. 

3.    In reference to Part A.3.e and f – STAG agree and support the position that more resources must be strategically invested in tourism and community infrastructure, as well as the management of the influx of visitors particularly during the peak season and;

a.    STAG agree that long term, an ongoing failure to manage these issues will have a detrimental impact on the holiday experience of people choosing to visit the Shoalhaven, and in turn our local community.

4.    In reference to Part A.3.h - STAG encourage Shoalhaven Council to investigate opportunities for revenue raising.

a.    NOTE: Shoalhaven Tourism does not support the introduction of a bed tax in any form.

5.    In reference to Part B.5.a – STAG do NOT support POP up Tourism information on Jervis Bay Road, as STAG believe that POP up VIS stands needs to be where the visitors are in order to be effective. In addition, the proposed location is a safety concern from a risk management perspective.

a.    It is the recommendation of STAG that Mobile Visitors Services remain in the town of Huskisson over peak periods as required.

6.    In reference to Part B.5.c – STAG do not support the idea of park and ride into Hyams Beach as customer experience will be compromised.

 

MOTION RESOLVED (Clr Proudfoot / Clr White)                                                                MIN18.583

That:

1.    Council acknowledge the following responses from the STAG in relation to MIN18.38 Ordinary Meeting 30 January 2018:

a.      In reference to Part A.1 – STAG acknowledges the shortfall in the planning and delivery of tourism infrastructure and strongly recommend Council adopt a wholistic and strategic approach to ongoing maintenance of aging infrastructure going forward as a matter of priority;

b.      In reference to Part A.3.d – STAG acknowledge uncontrolled growth in tourist visitation is likely to put other local communities at risk of loss of amenity as well as suffering environmental damage without better planning and management and continue to encourage tourism and community needs are a consideration in long term strategic planning of future infrastructure. In addition, STAG urges Council to support the development of the 360 Model and the implementation of subsequent Tourism Destination Management Plan, both designed to consider the long-term business sustainability of the industry and its impacts. 

c.      In reference to Part A.3.e and f – STAG agree and support the position that more resources must be strategically invested in tourism and community infrastructure, as well as the management of the influx of visitors particularly during the peak season and;

i.       STAG agree that long term, an ongoing failure to manage these issues will have a detrimental impact on the holiday experience of people choosing to visit the Shoalhaven, and in turn our local community.

d.      In reference to Part A.3.h - STAG encourage Shoalhaven Council to investigate opportunities for revenue raising.

ii.      NOTE: Shoalhaven Tourism does not support the introduction of a bed tax in any form.

e.      In reference to Part B.5.a – STAG do NOT support POP up Tourism information on Jervis Bay Road, as STAG believe that POP up VIS stands needs to be where the visitors are in order to be effective. In addition, the proposed location is a safety concern from a risk management perspective.

iii.     It is the recommendation of STAG that Mobile Visitors Services remain in the town of Huskisson over peak periods as required.

f.       In reference to Part B.5.c – STAG do not support the idea of park and ride into Hyams Beach as customer experience will be compromised.

2.    In relation to part 1 f. above, it is noted that STAG does not support Park and Ride for Hyams Beach, however the Council is still examining it as a viable option.

 

Amendment (Clr Watson / Clr Pakes)

That Council acknowledge and adopts the Shoalhaven Tourism Advisory Group’s responses outlined in the report.

For:             Clr Gash, Clr White, Clr Guile, Clr Pakes and Clr Watson

Against:    Clr Findley, Clr Gartner, Clr Alldrick, Clr Levett, Clr Kitchener and Clr Proudfoot

AMENDMENT LOST

 

MOTION WAS PUT AND CARRIED

For:             Clr Findley, Clr Gash, Clr White, Clr Gartner, Clr Alldrick, Clr Levett, Clr Guile, Clr Pakes, Clr Kitchener and Clr Proudfoot

Against:    Clr Watson

 

 

 


 

Report of the Shoalhaven Traffic Committee - 12 June 2018

 

TC18.71     Additional item - Parking Restrictions – Time restricted 2 hour (2P) - Shoalhaven District Memorial Hospital - Scenic Drive, Nowra (PN 2540)

Recommendation

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed regulatory signage and line marking proposed to be installed as part of the parking management during construction of the off-street car park associated with the Shoalhaven District Memorial Hospital, Scenic Drive, Nowra as detailed in the attached plan TRAF2018/40.

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                               MIN18.584

That the General Manager (Director Assets & Works):

1.    Be advised that the Shoalhaven Traffic Committee has no objection to the proposed regulatory signage and line marking proposed to be installed as part of the parking management during construction of the off-street car park associated with the Shoalhaven District Memorial Hospital, Scenic Drive, Nowra as detailed in the attached plan TRAF2018/40.

2.    Make representations on behalf of Council to the State Government to ensure that a construction workers carpark is established separately from the staff and visitors carpark whilst the new hospital carpark is being built, and the Shoalhaven Traffic Committee be advised of these representations.

CARRIED

 

 

 

Report of the Shoalhaven Traffic Committee - 10 July 2018

 

Items marked with an * were resolved ‘en block’.

 

TC18.73     Parking Restrictions - Time Restricted Parking 1 hour (1P) - Princes Highway, Milton (PN 2540)

HPERM Ref: D18/224839

Recommendation

That the General Manager (Director Assets & Works) be requested to arrange for the installation of a 75m (approx.) extension to the 1 hour (1p) parking zone time restricted between 8:30am and 6pm Monday to Friday, and 8:30am to 12:30pm on Saturdays on the southern side of the Princes Highway between Church Street and the existing No Stopping zone opposite the Milton Ulladulla Hospital, on the Princes Highway, Milton, as detailed in the attached plan TRAF2018/47.

 

RESOLVED (Clr Findley / Clr White)                                                                                    MIN18.585

That in relation to TC18.73, the matter be deferred for further consideration of the Shoalhaven Traffic Committee with regard to the proposed time restrictions.

CARRIED

 

 

TC18.74     No Stopping zone - Bomaderry Pool Access Road - Cambewarra Road, Bomaderry (PN 3503)

HPERM Ref: D18/224888

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.586

That the General Manager (Director Assets & Works) be requested to arrange for the installation of No Stopping zone yellow edge (C3) line marking extending 15m on either side of the Bomaderry Pool Access Road on Cambewarra Road, Bomaderry, as detailed in the attached plan TRAF2018/49.

CARRIED

 

 

TC18.75     Line Marking Amendments - Larmer Avenue, Sanctuary Point (PN 3506)

HPERM Ref: D18/224892

Recommendation

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the installation of the proposed linemarking on Larmer Avenue, Sanctuary Point, as detailed in the attached plan TRAF2018/50.

 

RESOLVED (Clr Proudfoot / Clr Gartner)                                                                             MIN18.587

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the installation of the proposed linemarking on Larmer Avenue, Sanctuary Point, as detailed in the attached plan TRAF2018/50.

CARRIED

 

 

TC18.76     Regulatory Signage and Line Marking - Raised Pedestrian Crossing - River Road, Sussex Inlet (PN 3507)

HPERM Ref: D18/224896

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.588

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed raised pedestrian crossing and associated line marking and signage on River Road, Sussex Inlet proposed in conjunction with the Chris Creek shared user path and bridge project, River Road, Sussex Inlet, as detailed in the attached plan TRAF2018/51, subject to the removal of the D4-1-2 signs and installation of (approximately) 20m of edge (E1) line marking and RRPM’s on the approaches to the crossing.

CARRIED

 

 

TC18.77     Regulatory Signage and Line Marking - Roundabout and Pedestrian Refuge - Cambewarra Road, Bomaderry (PN 3508)

HPERM Ref: D18/224933

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.589

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the proposed signs, lines, roundabout, and pedestrian refuge located on Cambewarra Road, Bomaderry as part of the Woolworths Development, as detailed in attached plans (attachment 5), subject to a further review of engineering plans associated with the proposed external works on Cambewarra Road, and the alterations to the proposed access arrangements to KFC, specifically:

1.    Further review of engineering plans and associated turning movements at the proposed mountable roundabout, and also in regards to the changes to access arrangements for the existing KFC development, noting conflicts with current proposed movements

2.    Review of lighting design to be in accordance with AS1158

3.    Removal of signage on the proposed mountable roundabout

4.    Review of the proposed bus zone hard stand area design to cater for a bus shelter placement to Council’s requirements

5.    Review (including extension) of line marking (separation and edge line marking) between the proposed roundabout, pedestrian refuge, and the Princes Highway to ensure appropriate and continuous delineation for motorists travelling through these facilities

6.    Following the review, updated plans are to be resubmitted to STC.subject to further consultation by the applicant with adjacent residents.

CARRIED

 

 

 

TC18.78     Regulatory Signage and Line Marking - Roundabout - Intersection Sussex Inlet Road & Golf Course Way, Sussex Inlet (PN 3333)

HPERM Ref: D18/226107

RESOLVED* (Clr Proudfoot / Clr White)                                                                              MIN18.590

That the General Manager (Director Assets & Works) be advised that the Shoalhaven Traffic Committee has no objection to the revised plans submitted for the Intersection Sussex Inlet Road & Golf Course Way, Sussex Inlet as detailed in the plans attached to this report (attachment 6).

CARRIED

 

 

Reports

 

CL18.176   Draft Shoalhaven Libraries Strategic Plan 2017-2021

HPERM Ref: D18/208890

Recommendation

That the amended draft Shoalhaven Libraries Strategic Plan 2017 - 2021 presented as Attachment 2 to this report be adopted.

 

RESOLVED (Clr Gartner / Clr Pakes)                                                                                  MIN18.591

That the amended draft Shoalhaven Libraries Strategic Plan 2017 - 2021 presented as Attachment 2 to this report be adopted with the following amendments:

·           Page 13 – Section 6.3 under Culture (2nd dot point) - continue to investigate the creation of cultural clubs in the ‘Local Government Area’

·           Page 13 – Section 6.3 under Strategies – (4th dot point) – ‘construct’ a new district Bay & Basin Library at Sanctuary Point

·           Page 14 – Section 6.4 under Inclusion (6th dot point) do not delete – ‘Continue to work with the Friends of Milton’

·           Page 14 – Section 6.4 under Inclusion (add as 7th dot point) retain amendment - Provide advice to Council on current usage of libraries, including a review of the management and operations of Milton.

CARRIED

 

 


 

 

CL18.177   Local Government NSW Annual Conference 2018

HPERM Ref: D18/179868

Recommendation

That Council:

1.    Notes the details of the Local Government NSW Annual Conference scheduled for 21-23 October 2018 in Albury.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Council nominate the following five (5) Councillors as the voting delegates:

a.

b.

c.

d.

e.

 

Motion (Clr Gartner / Clr Alldrick)

That: Council:

1.    Notes the details of the Local Government NSW Annual Conference scheduled for 21-23 October 2018 in Albury.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Council nominate the following five (5) Councillors as the voting delegates:

a. Clr White

b. Clr Proudfoot

c. Clr Wells

d. Clr Alldrick

e. Clr Gartner

For:             Clr Findley, Clr Gartner, Clr Alldrick and Clr Levett

Against:    Clr Gash, Clr White, Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

MOTION lost

 

Clr Pakes raised a Point of Order against Clr Alldrick regarding her comments about ‘Team Watson as there is no such party’.

The Mayor ruled against the Point of Order.

 

 

 

RESOLVED (Clr Watson / Clr Pakes)                                                                                  MIN18.592

That Council:

1.    Notes the details of the Local Government NSW Annual Conference scheduled for 21-23 October 2018 in Albury.

2.    Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.    Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.    Council nominate the following five (5) Councillors as the voting delegates:

a.    Clr Proudfoot

b.    Clr Pakes

c.    Clr White

d.    Clr Wells

e.    Clr Gash

For:             Clr Gash, Clr White, Clr Guile, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Gartner, Clr Alldrick and Clr Levett

CARRIED

 

 

CL18.178   Investment Report - June 2018

HPERM Ref: D18/245513

Recommendation

That the report of the General Manager (Finance, Corporate and Community Services Group) on the Record of Investments for the period to 30 June 2018 be received for information.

 

Note: Clr Guile left the meeting the time being 9.04pm

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN18.593

That the report of the General Manager (Finance, Corporate and Community Services Group) on the Record of Investments for the period to 30 June 2018 be received for information.

CARRIED

 

 

CL18.179   Acquisition of Right of Way Variable Width - Lot 1 DP1161650 - 136 Island Point Road, St Georges Basin

HPERM Ref: D18/241330

Recommendation

That:

1.    Council resolve to acquire, at no cost to Council, an easement for a Right of Way 4m wide and variable width over Lot 1 DP1161650, 136 Island Point Road, St Georges Basin.

2.    Authorise the Common Seal of the Council of the City of Shoalhaven be affixed to any documentation requiring to be sealed and delegate to the General Manager authority to sign any documentation necessary to give effect to this resolution.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                               MIN18.594

That: Council:

1.      Resolve to acquire, at no cost to Council, an easement for a Right of Way 4m wide and variable width over Lot 1 DP1161650, 136 Island Point Road, St Georges Basin.

2.      Inform the adjacent land owner (Lot 2 DP 1093012) of the decision and the right of way in this report is not located on his land

3.      Authorise the Common Seal of the Council of the City of Shoalhaven be affixed to any documentation requiring to be sealed and delegate to the General Manager authority to sign any documentation necessary to give effect to this resolution.

CARRIED

 

 

CL18.180   Proponent Initiated Planning Proposal - 1310 Naval College Road, Worrowing Heights

HPERM Ref: D18/179660

Item dealt with earlier in the meeting see MIN18.565

 

 

CL18.181   Variations to Development Standards - Second Quarter Report 2018

HPERM Ref: D18/222226

Recommendation

That Council receive this report for information and forward a copy of this report and attachment table to the Department of Planning and Environment in accordance with the requirements specified in Circular PS18-003 Variations to development standards.

 

RESOLVED (Clr White / Clr Gash)                                                                                      MIN18.595

That Council receive this report for information and forward a copy of this report and attachment table to the Department of Planning and Environment in accordance with the requirements specified in Circular PS18-003 Variations to development standards.

CARRIED

 

 

CL18.157   Waste 2018 Conference

HPERM Ref: D18/192954

Recommendation

That Council

1.    Receive the report from Clr Mark Kitchener on the Waste 2018 Conference for information.

2.    Organises a familiarisation tour of Kimbriki Monavale and the West Nowra Landfill for councillors and key council personnel, to compare Kimbriki to the Shoalhaven’s landfill and gather innovative technologies, products and services to be incorporated in the proposed AWT facility and the Shoalhaven’s seven Buy Back Centres.

 

RESOLVED (Clr Kitchener / Clr Proudfoot)                                                                         MIN18.596

That Council

1.    Receive the report from Clr Mark Kitchener on the Waste 2018 Conference for information.

 

2.    Organizes a familiarization tour of Kimbriki Monavale and the West Nowra Landfill for councillors and key council personnel, to compare Kimbriki to the Shoalhaven’s landfill and gather innovative technologies, products and services to be incorporated in the proposed AWT facility and the Shoalhaven’s seven Buy Back Centres.

CARRIED

 

    

Introduction of Items as Matters of Urgency

RESOLVED (Clr Findley / Clr Gartner)                                                                                 MIN18.597

That the following addendum reports be introduced as matters of urgency:

1.       CL18.183 Adoption of Amended Code of Meeting Practice - Webcasting

2.       CL18.182 Updates - Progress and funding - Shoalhaven River Levee Flood Damage Restoration 2017 project

CARRIED

 

The Chairperson ruled the matters as ones of urgency as they relate to urgent business of Council and allowed their introduction.

 

 

 

Addendum Reports

 

CL18.183   Adoption of Amended Code of Meeting Practice - Webcasting

HPERM Ref: D18/257031

Recommendation

That Council

1.    Adopt the amended Code of Meeting Practice as advertised and attached to the report.

2.    Receive a report at the September Ordinary Meeting outlining options for webcasting meetings not held in the Nowra Administrative Centre, and alternate options for increasing ratepayer participation in decision making.

3.    That the Ordinary Meeting of the Council scheduled for 28 August 2018 in Ulladulla be relocated to the Council Chambers in Nowra to allow for webcasting of this meeting to all residents

 

RESOLVED (Clr Gartner / Clr Gash)                                                                                   MIN18.598

That Council

1.    Adopt the amended Code of Meeting Practice as advertised and attached to the report.

2.    Receive a report at the September Ordinary Meeting outlining options for webcasting meetings not held in the Nowra Administrative Centre, and alternate options for increasing ratepayer participation in decision making.

3.    That the Ordinary Meeting of the Council scheduled for 28 August 2018 in Ulladulla be relocated to the Council Chambers in Nowra to allow for webcasting of this meeting to all residents

CARRIED

 

 

CL18.182   Updates - Progress and funding - Shoalhaven River Levee Flood Damage Restoration 2017 project

HPERM Ref: D18/255487

Recommendation

That Council

1.    Allocate additional funding of $500,000, being approximately a 30% variation on the original tender amount, to the Shoalhaven River Levee Flood Damage Restoration 2017 project, which includes $260,000 for current project variations to carry out non-NDRA works and a contingency of $240,000 for future project variations that may be required to complete the project.

2.    Adjust the additional funding as part of the 2018 September Quarterly budget review;

3.    Receive regular updates on progress and budgetary requirements on the Shoalhaven River Levee Flood Damage Restoration 2017 project.

4.    Consider allocating funding in the 2019/20 budget to establish easements over high priority flood levees, through private properties to allow Council to undertake future levee maintenance work when required without the need for individual agreements with each property owner.

5.    Seek to complete the repairs/defects to the levee at 111 Terara Road, Terara (wedding venue) in 2019.

6.    Write to the NSW Public Works Advisory’s Regional Director regarding the National Disaster Relief Assistance (NDRA) Program advising of Council’s acceptance of the offer of financial assistance for restoration costs to repair flood levees damaged during the NSW 2016 east coast low storms and floods and thanking the Government for providing the funding to Council.

 

RESOLVED (Clr Gartner / Clr Gash)                                                                                   MIN18.599

That Council

1.    Allocate additional funding of $500,000, being approximately a 30% variation on the original tender amount, to the Shoalhaven River Levee Flood Damage Restoration 2017 project, which includes $260,000 for current project variations to carry out non-NDRA works and a contingency of $240,000 for future project variations that may be required to complete the project.

2.    Adjust the additional funding as part of the 2018 September Quarterly budget review;

3.    Receive regular updates on progress and budgetary requirements on the Shoalhaven River Levee Flood Damage Restoration 2017 project.

4.    Consider allocating funding in the 2019/20 budget to establish easements over high priority flood levees, through private properties to allow Council to undertake future levee maintenance work when required without the need for individual agreements with each property owner.

5.    Seek to complete the repairs/defects to the levee at 111 Terara Road, Terara (wedding venue) in 2019.

6.    Write to the NSW Public Works Advisory’s Regional Director regarding the National Disaster Relief Assistance (NDRA) Program advising of Council’s acceptance of the offer of financial assistance for restoration costs to repair flood levees damaged during the NSW 2016 east coast low storms and floods and thanking the Government for providing the funding to Council.

7.    The General Manager be given Delegated Authority to authorise additional expenditure as required.

For:             Clr Findley, Clr Gash, Clr White, Clr Gartner, Clr Alldrick, Clr Levett, Clr Watson and Clr Kitchener

Against:    Clr Pakes and Clr Proudfoot

CARRIED

 

 

 

 

There being no further business, the meeting concluded, the time being 9.40pm.

 

 

Clr Findley

CHAIRPERSON