Minutes of the Shoalhaven
Sports Board
Meeting Date: Wednesday, 27 June
2018
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 5:00pm
The following members were present:
Clr Bob Proudfoot
Clr Patricia White
Mr David Goodman - Chairperson
Mr Syd Weller
Ms Elaine Caswell
Mr Tony Hardman
Ms Lisa Kennedy
Mr Phil Newlyn
Mr Keith Wallace
Others present:
Ms Susan Edwards – Unit Manager, Community &
Recreation
Ms Jane Lewis – Section Manager, Recreation, Community
& Culture
Ms Beth Britton – Facilities Coordinator
Mr Stephen Dunshea – Director, Finance, Corporate
& Community Services
Mr Colin Wood (arrived 5.08pm, left 5.24pm)
Note: The Chair congratulated Syd
Weller in obtaining an OAM on the 2018 Queen’s Birthday Honours List. Council,
at its meeting of 26 June 2018 congratulated recipients of awards (see
MIN18.453).
An apology was received from Elizabeth Tooley.
Nil.
Presentations
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SB18.1 West
Street Oval and Facilities
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HPERM Ref: D18/81085
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Sam Driesen Club President and Chrissy Lakey Club
Vice President, Nowra Albatross Football Club would like to address the
Committee in relation to West Street Oval and its facilities.
Sam Driesden and Chrissy Lakey gave their apologies to the
Board.
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SB18.6 Discussion
- Requirements under the Infrastructure State Environmental Planning Policy
(SEPP) to meet the requirements of the Building Code of Australia (BCA)
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HPERM Ref:
D18/203380
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Colin Wood
advised that there is no need for a Development Application where the
development complies with the Infrastructure SEPP, the Building Code of
Australia and the basic development requirements. This simplifies and
streamlines the process for minor structures as it removes need for
development application. The Infrastructure SEPP has been in force since
2009. The SEPP may not apply to floodprone, bushfire prone and coastal
zones, therefore clubs/associations should contact Council in the first
instance.
Colin asked
for a preliminary email to himself and Cathy Bern with detailed plans and
site plans before commencing the process, the plans will be assessed for
compliance with Building Regulations. Council can undertake inspections during
construction and a letter of completion is issued instead of a certificate of
compliance.
Colin gave an
example of how it might work, such as building a shed for storage and
amenities on a parcel of land owned by Council. The owner of the land is required
to initiate, this means that prior to any plans being drawn up Council staff
should be consulted regarding any clubs proposals. The club or organisation
can have plans drawn up. Cathy and Colin will assess the drawings for
compliance and provide a letter identifying issues or approval to construct,
then the club or organisation can commence construction.
Council has the
discretion to reduce fees, it is anticipated to be more economical than the
standard process.
Action: Susan
Edwards offered to distribute a link to the relevant provisions of the
Infrastructure SEPP to Committee members.
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Note: Colin Wood left the meeting, the time being 5.24pm.
Reports
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SB18.7 Shoalhaven
Sports Board - Current Projects Update
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HPERM Ref:
D18/189817
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Susan Edwards spoke
to the report and advised that grant applications for 15 projects from
Council have progressed to the next round.
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Recommendation
(Item to be determined under delegated authority)
That the
report regarding Current Projects Update be received for information.
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RESOLVED (Phil Newlyn / Elaine Caswell)
That the report regarding Current
Projects Update be received for information.
CARRIED
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Note: Stephen Dunshea left the
meeting, the time being 5.30pm.
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SB18.8 Draft
Mission, Values and Aims Statement
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HPERM Ref:
D18/196744
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Tony Hardman raised some issues
about the IPART SRV and how it’s applied.
Clr White advised that $500,000 was
set aside for sporting fields and that every year Council has to report back
to IPART. Any unspent funds get carried over to the next year.
Susan Edwards added that it is
intended to be for the surface of the fields only, not for floodlighting or
amenities.
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Recommendation
That the
Shoalhaven Sports Board note the Draft Mission, Values & Aims Document
forwarded to the Board from Phill Newlyn presented as Attachment 1 to the
report.
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RECOMMENDATION (Phil Newlyn / Tony Hardman)
That the Shoalhaven Sports Board endorses
the Mission, Values & Aims Document presented as Attachment 1 to
the report and reports to Council for adoption.
CARRIED
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Addendum Reports
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SB18.9 Illawarra
Shoalhaven Regional Sport and Active Recreation Plan feedback
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HPERM Ref:
D18/207457
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Susan Edwards spoke to the report
and draft Plan.
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Recommendation
(Item to be determined under delegated authority)
That the
Shoalhaven Sports Board
1.
Be informed of the Illawarra Shoalhaven Regional Sport and Active
Recreation Plan consultation period which runs until 5.00pm Friday 19 July
2018.
2. Submit a
submission to the Office of Sport from the Shoalhaven Sports Board.
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RESOLVED (Elaine Caswell / Tony Hardman)
That:
1.
The Shoalhaven Sports Board notes the consultation period for the Illawarra
Shoalhaven Regional Sport and Active Recreation Plan runs until 5.00pm Friday
19 July 2018.
2.
Council write to local sporting organisations to encourage them to
make a submission to the Office of Sport.
CARRIED
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GENERAL BUSINESS
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SB18.10 Additional
item - various matters discussed
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Note: the following matters were raised and comments made
as follows:
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Floodlighting
charges
The Chair
has spoken with the Director Finance, Corporate & Community to provide
some background and suggested to waive debt for 2015, 2016 and 2017.
Wish
list and priority areas
Shoalhaven
Football Association have put forward their wish list and priority areas,
this was tabled at the meeting. David will email. Susan advised that Council have
met with cricket and AFL associations, and reiterated that any proposed
projects need to go to clubs association for endorsement prior to be
submitted to Council.
Hall of
Fame
Syd Weller asked
when was the Last Hall of Fame. Susan Edwards advised that it was in 2014.
Working
With Children Check
Elaine Caswell
noted that new Working With Children legislation became effective this week
and suggested that clubs clarify who is required to have the check.
Illawarra
Sports Forum
Lisa Kennedy
attended the Illawarra Sports Forum. Lisa advised that representatives from
State Associations to local clubs. The Forum was identifying what support was
needed to organisations. Illawarra Coaching Network is to be established to
share information between groups and will include the Shoalhaven. Lisa will
forward materials to the Board.
Succession
Planning for Junior Sport
Tony Hardman
raised the issue of succession planning for junior sport and advised that a
company in Ulladulla can assist clubs to prepare a 5 year succession plan and
grant applications. Tony will find out more, such as whether the owner of the
company would be willing to share their work as a template for sporting
organisations.
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There being no further business, the meeting concluded, the
time being 6.10pm.
Mr David
Goodman
CHAIRPERSON