Minutes of the Strategy and Assets Committee

 

 

Meeting Date:     Tuesday, 12 June 2018

Location:            Council Chambers, City Administrative Centre, Bridge Road, Nowra

Time:                   5.00pm

 

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Amanda Findley

Clr Patricia White

Clr Nina Cheyne

Clr Annette Alldrick

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Russ Pigg - General Manager

 

 

 

 

Apologies / Leave of Absence

 

Nil

 

 

Confirmation of the Minutes

RESOLVED (Clr Gash / Clr White)                                                                                       MIN18.424

 

That the Minutes of the Strategy and Assets Committee held on Tuesday 15 May 2018 be confirmed.

CARRIED

 

 

Declarations of Interest

 

Clr Patricia White – SA18.139 Potential Sites for Sussex Inlet Library – Non Pecuniary Less than Significant Interest – Will remain in the room and will take part in discussion and vote Assisted community to save the Uniting Church at 175 Jacobs Dr Sussex Inlet from closure.

 

Clr Joanna Gash – SA18.151  Councillor Briefing on the Tallyann Point and Mia Way Bushcare Action Plan reviews – Non Pecuniary Less than Significant Interest – Will remain in the room and will take part in discussion and vote – Is a member of the Mia Way Bushcare Group.

 

 

Mayoral Minutes

 

Nil

 

 

Deputations and Presentations

 

 

SA18.130 - Vincentia Ratepayers and Residents Association - Review of CCB Status (Page 46)

Roslyn Vickery, committee member of the Vincentia Ratepayers and Residents Association Inc./CCB, spoke against the recommendation.

 

 

 

Notices of Motion / Questions on Notice

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Gash / Clr Levett)                                                                                      MIN18.425

That the matter of item  SA18.130 Vincentia Ratepayers and Residents Association- Review of CCB Status be brought forward for consideration.

CARRIED

 

 

SA18.130   Vincentia Ratepayers and Residents Association - Review of CCB Status

HPERM Ref: D18/186715

Recommendation (Item to be determined under delegated authority)

That Council

1.      Advise the VRRA that they are no longer recognised as a CCB of Council due to their non-compliance with the CCB Guidelines

2.      Thank the VRRA for their service to the community, in the time that they have been the CCB for Vincentia. 

3.      Provide an Expression of Interest to the Vincentia Community to seek alternative groups who may wish to apply to become the CCB for Vincentia. The EOI will state that any group would need to be representative of the community and show clear ways in which they would seek to bring the Vincentia community together.

 

RESOLVED (Clr Proudfoot / Clr Pakes)                                                                               MIN18.426

That Council continue to recognise the Vincentia Ratepayers and Residents Association as a Community Consultative Body of the Council.

For:             Clr Wells, Clr Gash, Clr White, Clr Alldrick, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Clr Findley, Clr Cheyne and Clr Levett

CARRIED

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Watson / Clr Proudfoot)                                                                            MIN18.427

That the matter of item SA18.128 - Progress report 3 - Development Application for a Motor Sports Complex be brought forward for consideration.

CARRIED

 

 

 

SA18.128   Progress report 3 - Development Application for a Motor Sports Complex

HPERM Ref: D18/183862

Recommendation (Item to be determined under delegated authority)

That Council accept the third progress report on the preparation of a development application  by Council for a motor sports facility for information.

 

RESOLVED (Clr Watson / Clr Proudfoot)                                                                            MIN18.428

That Council accept the third progress report on the preparation of a development application  by Council for a motor sports facility for information.

For:             Clr Wells, Clr Gash, Clr White, Clr Alldrick, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Clr Findley and Clr Cheyne

CARRIED

 

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Pakes / Clr Proudfoot)                                                                               MIN18.429

That the matter of item SA18.131 Hyams Beach - Peak Period Management- Progress Update be brought forward for consideration.

CARRIED

 

 

SA18.131   Hyams Beach - Peak Period Management- Progress Update

HPERM Ref: D18/190799

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Agree to the proposed four step approach to finding a long-term solution for Hyams Beach which includes immediate actions, short term actions, long term actions (including revenue options, parking options, out of area parking options) and broader discussions on the overall management of tourism within the Shoalhaven.

2.      Undertake a community engagement process with the whole Hyams Beach community on the proposed short-term actions and that these be provided to the community as a proposed package of projects. This package of projects to be shown as a concept plan (with maps) and include details such as traffic management, amenity upgrades, indicative timing and proposed budget allocations.

3.      Continue to engage with the Stakeholder Working Group and Shoalhaven Tourism Advisory Group on potential revenue raising options including paid parking, out of area parking and other long-term solutions.

4.      Dedicate a Project Officer to work on the Hyams Beach Project coordination to ensure oversight and project management of short and long-term actions and to continue to find sources of revenue (grants or other solutions) to fund projects. 

5.      Continue to undertake broader discussions relating to the 360 Tourism Model and overall management of tourism with the wider community.

 

RESOLVED (Clr Pakes / Clr Proudfoot)                                                                               MIN18.430

That Council:

1.      Agree to the proposed four step approach to finding a long-term solution for Hyams Beach which includes immediate actions, short term actions, long term actions (including revenue options, parking options, out of area parking options) and broader discussions on the overall management of tourism within the Shoalhaven.

2.      Undertake a community engagement process with the whole Hyams Beach community on the proposed short-term actions and that these be provided to the community as a proposed package of projects. This package of projects to be shown as a concept plan (with maps) and include details such as traffic management (including digital traffic management), amenity upgrades, indicative timing and proposed budget allocations.

3.      Continue to engage with the Stakeholder Working Group and Shoalhaven Tourism Advisory Group on potential revenue raising options including paid parking, out of area parking and other long-term solutions.

4.      Dedicate a Project Officer to work on the Hyams Beach Project coordination and other heavily visited areas to ensure oversight and project management of short and long-term actions (including digital traffic management) and to continue to find sources of revenue (grants or other solutions) to fund projects. 

5.      Continue to undertake broader discussions relating to the 360 Tourism Model and overall management of tourism and other heavily visited areas with the wider community.

6.      That all Councillors be invited to future stakeholder meetings.

For:             Clr Wells, Clr Gash, Clr Findley, Clr Cheyne, Clr Alldrick, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:       Clr White

CARRIED

 

 

 

Procedural Motion - Bring Item Forward

RESOLVED (Clr Pakes / Clr Gash)                                                                                      MIN18.431

That the matters of the following items be brought forward for consideration.

·         SA18.127 SEATS (South East Australia Transport Strategy) - report on activities

·         SA18.129 Establishing a Boat Harbour within Jervis Bay - request for support

·         SA18.142 Far North Collector Road – Grant Funding Approved by the Australian Government

·         SA18.153 St Andrews Way Sewer Scheme - inclusion of 11 properties - Bolong Rd, Berry's Bay

CARRIED

 

 

SA18.127   SEATS (South East Australia Transport Strategy) - report on activities

HPERM Ref: D18/180601

Recommendation (Item to be determined under delegated authority)

That Council

1.      Receive the report for Information.

2.      Provide a short summary to SEATS Executive of Shoalhaven road projects for inclusion in the SEATS election strategies.

3.      Supports the discussions with Goulburn-Mulwaree & Queanbeyan Palerang Regional Councils in regards to the section of Road between Nerriga & Sandy Point near Windellama be the subject of a future application as a strategic freight route.

4.      Endorses a joint application from Goulburn-Mulwaree & Queanbeyan Palerang Regional Councils for the section of road between Nerriga & Sandy Point as a strategic freight route through the Heavy Vehicle Safety Productivity Program, Fixing Country Roads and the new Federal fund to support Roads of Strategic Importance.

 

RESOLVED (Clr White / Clr Levett)                                                                                     MIN18.432

That Council

1.      Receive the report for Information.

2.      Provide a short summary to SEATS Executive of Shoalhaven road projects for inclusion in the SEATS election strategies.

3.      Supports the discussions with Goulburn-Mulwaree & Queanbeyan Palerang Regional Councils in regards to the section of Road between Nerriga & Sandy Point near Windellama be the subject of a future application as a strategic freight route.

4.      Endorses a joint application from Goulburn-Mulwaree & Queanbeyan Palerang Regional Councils for the section of road between Nerriga & Sandy Point as a strategic freight route through the Heavy Vehicle Safety Productivity Program, Fixing Country Roads and the new Federal fund to support Roads of Strategic Importance.

CARRIED

 

 

 

SA18.129   Establishing a Boat Harbour within Jervis Bay - request for support

HPERM Ref: D18/185607

Recommendation

That Council reaffirm its “in principle support” for the development of a boat harbour within Jervis Bay at a location that meets current sustainable economic, ecological, and engineering requirements and meets community expectations.

 

RECOMMENDATION  (Clr Pakes / Clr White)

That Council reaffirm its “in principle support” for the development of a boat harbour within Jervis Bay at a location that meets current sustainable economic, ecological, and engineering requirements and meets community expectations.

For:             Clr Wells, Clr Gash, Clr White, Clr Alldrick, Clr Pakes, Clr Watson, Clr Kitchener, Clr Proudfoot and Russ Pigg

Against:    Clr Findley, Clr Cheyne and Clr Levett

carried

 

 

SA18.142   Far North Collector Road – Grant Funding Approved by the Australian Government

HPERM Ref: D18/135648

Recommendation

That

1.      Council accepts the $13,800,000 grant funding offer from the Australian Government for the Far North Collector Road project, and authorises the expenditure on job numbers #85979 (land acquisitions) and #85080 (design and construction) in accordance with the approved funding profile (provided below in the report)

2.    The General Manager (Director Assets & Works) writes to the Honourable Michael McCormack MP, Deputy Prime Minister and Minister for Infrastructure and Transport, and Member for Gilmore, Ann Sudmalis, thanking them for his support of the Shoalhaven Community through the Australian Government’s Infrastructure Investment Program.

 

RECOMMENDATION (Clr Watson / Clr Proudfoot)

That

1.      Council accepts the $13,800,000 grant funding offer from the Australian Government for the Far North Collector Road project, and authorises the expenditure on job numbers #85979 (land acquisitions) and #85080 (design and construction) in accordance with the approved funding profile (provided below in the report)

2.      The General Manager (Director Assets & Works) writes to the Honourable Michael McCormack MP, Deputy Prime Minister and Minister for Infrastructure and Transport, and Member for Gilmore, Ann Sudmalis, thanking them for his support of the Shoalhaven Community through the Australian Government’s Infrastructure Investment Program.

3.      A further report be provided to Council on whether the timetable can be brought forward.

4.      Council ask Ann Sudmalis, Member for Gilmore, to attend a Councillor Briefing to explain the grant funding for the Far North Collector Road project.

5.      The General Manager (Assets & Works) consider expediting this project.

carried

 

 

SA18.153   St Andrews Way Sewer Scheme - inclusion of 11 properties - Bolong Rd, Berry's Bay

HPERM Ref: D18/168645

Recommendation

That Council:

1.      Resolve to connect 1260 – 1280 Bolong Rd, Coolangatta (Berry’s Bay) to reticulated sewer and amend the Delivery Program and Operational Plan to include these properties in the capital project to sewer the residential subdivision at St Andrews Way (construction to be completed in 2019/20); and

2.      The inclusion of 1260 – 1280 Bolong Rd, Coolangatta (Berry’s Bay) to the St Andrews Way sewerage scheme be fully funded by Council Sewer Fund.

3.      Write to each of the property owners to advise them of Council’s decision.

 

RECOMMENDATION (Clr Pakes / Clr Cheyne)

That Council:

1.      Resolve to connect 1260 – 1280 Bolong Rd, Coolangatta (Berry’s Bay) to reticulated sewer and amend the Delivery Program and Operational Plan to include these properties in the capital project to sewer the residential subdivision at St Andrews Way (construction to be completed in 2019/20); and

2.      The inclusion of 1260 – 1280 Bolong Rd, Coolangatta (Berry’s Bay) to the St Andrews Way sewerage scheme be fully funded by Council Sewer Fund.

3.      Environmental Services to write to each of the property owners to advise them of Council’s decision.

carried

 

The meeting adjourned at 7.17pm

The meeting reconvened at 7.41pm

 

The following members were present:

 

Clr John Wells - Chairperson

Clr Joanna Gash

Clr Amanda Findley

Clr Patricia White

Clr Nina Cheyne

Clr John Levett

Clr Mitchell Pakes

Clr Greg Watson

Clr Mark Kitchener

Clr Bob Proudfoot

Russ Pigg - General Manager

 

 

SA18.123   Notice of Motion - Amendment of the Proposed Rate Increase

HPERM Ref: D18/188534

Recommendation

That Council amend its proposed Rate increase in the years 18-19, 19-20 and 20-21 to zero in taking the 17-18 Rate income as the accumulated base.

 

MOTION (Clr Watson / Clr Proudfoot)                                                                                  MIN18.433

That Council amend its proposed Rate increase in the years 18-19, 19-20 and 20-21 to zero in taking the 17-18 Rate income as the accumulated base.

For:             Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:       Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Cheyne, Clr Levett and Russ Pigg

lost

 

 

Report of the Youth Advisory Committee - 9 May 2018

 

YA18.7       Applications for Membership

HPERM Ref: D18/141567

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Appoint Ms Hannah Schofield and Ms Pallas Retimaha as community members to the Youth Advisory Committee.

2.      Write to Ms Schofield and Ms Retimaha to notify them of their appointment and invite them to all future meetings.

 

RESOLVED (Clr Pakes / Clr White)                                                                                     MIN18.434

That Council:

1.      Appoint Ms Hannah Schofield and Ms Pallas Retimaha as community members to the Youth Advisory Committee.

2.      Write to Ms Schofield and Ms Retimaha to notify them of their appointment and invite them to all future meetings.

CARRIED

 

 

Report of the Business & Employment Development Committee - 23 May 2018

 

BE18.17     Additional Item - Membership

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Accept the resignation of Peter Dryer and write to him to thank him for his contribution.

2.      Advertise for nominations for membership from the community for the vacant position of community representative.

3.      Increase membership of the Business and Employment Development Committee as follows:

a.      A replacement member representing TAFE NSW;

b.      A second position for the Shoalhaven Business Chamber, being for the President of the Shoalhaven Business Chamber; and

c.      A representative from the Aboriginal Advisory Committee.

RESOLVED (Clr White / Clr Cheyne)                                                                                   MIN18.435

That Council:

1.      Accept the resignation of Peter Dryer and write to him to thank him for his contribution.

2.      Advertise for nominations for membership from the community for the vacant position of community representative.

3.      Increase membership of the Business and Employment Development Committee as follows:

a.      A replacement member representing TAFE NSW;

b.      A second position for the Shoalhaven Business Chamber, being for the President of the Shoalhaven Business Chamber; and

c.      A representative from the Aboriginal Advisory Committee.

CARRIED

 

 

 

Reports

 

SA18.126   Illawarra Shoalhaven Joint Organisation - Appointment of Delegates and Alternates

HPERM Ref: D18/170746

Recommendation (Item to be determined under delegated authority)

That:

1.      Council appoint Clr John Wells as the second voting delegate to the Illawarra Shoalhaven Joint Organsiation Board;

2.      Council appoint Clr Patricia White as the alternate voting delegate to the Illawarra Shoalhaven Joint Organsiation Board;

3.      Appointments be for the remaining term of this Council.

 

RESOLVED (Clr Gash / Clr Findley)                                                                                    MIN18.436

That:

1.      Council appoint Clr John Wells as the second voting delegate to the Illawarra Shoalhaven Joint Organsiation Board;

2.      Council appoint Clr Patricia White as the alternate voting delegate to the Illawarra Shoalhaven Joint Organsiation Board;

3.      Appointments be for the remaining term of this Council.

CARRIED

 

 

SA18.127   SEATS (South East Australia Transport Strategy) - Report on Activities

HPERM Ref: D18/180601

 

Item dealt with earlier in the meeting see MIN18.432.

 

 

 

SA18.128   Progress Report 3 - Development Application for a Motor Sports Complex

HPERM Ref: D18/183862

 

Item dealt with earlier in the meeting see MIN18.428.

 

 

 

SA18.129   Establishing a Boat Harbour Within Jervis Bay - Request for Support

HPERM Ref: D18/185607

 

Item dealt with earlier in the meeting.

 

 

 

SA18.130   Vincentia Ratepayers and Residents Association - Review of CCB Status

HPERM Ref: D18/186715

 

Item dealt with earlier in the meeting see MIN18.426.

 

 

 

SA18.131   Hyams Beach - Peak Period Management - Progress Update

HPERM Ref: D18/190799

 

Item dealt with earlier in the meeting see MIN18.430.

 

 

 

SA18.132   Customer Service Charter

HPERM Ref: D18/92440

Recommendation (Item to be determined under delegated authority)

That Council rescind the Customer Service Targets – External Customers Policy and Correspondence Standards and Signing of Official Correspondence Policy and adopt the Customer Service Charter.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                                MIN18.437

That Council rescind the Customer Service Targets – External Customers Policy and Correspondence Standards and Signing of Official Correspondence Policy and adopt the Customer Service Charter.

CARRIED

 

 


SA18.133   Funding Acceptance - Department of Social Services - Be Connected Grant - Good Things Foundation

HPERM Ref: D18/153085

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Accept the Australian Government Be Connected grant funding to the value of $1,500 for Shoalhaven Libraries to host a series of technology training modules to the Shoalhaven community in partnership with the Kiama and Shoalhaven Community Colleges.

2.      Delegate authority to the General Manager, or nominee, to accept the grant funding and acquittal of funds.

3.      Write to the Australian Government accepting and thanking it for the grant offer.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                                MIN18.438

That Council:

1.      Accept the Australian Government Be Connected grant funding to the value of $1,500 for Shoalhaven Libraries to host a series of technology training modules to the Shoalhaven community in partnership with the Kiama and Shoalhaven Community Colleges.

2.      Delegate authority to the General Manager, or nominee, to accept the grant funding and acquittal of funds.

3.      Write to the Australian Government accepting and thanking it for the grant offer.

CARRIED

 

 

SA18.134   Local Government Remuneration Tribunal - Determination - Councillor and Mayoral Fees - 2018/2019

HPERM Ref: D18/169815

Recommendation

That Council

1.      Notes the Local Government Remuneration Tribunal’s Annual Report and Determination dated 17 April 2018

2.      Agrees to adjust the Councillor Fee to $19,790 and the Additional Mayoral Fee to $43,170 for the 2018/19 financial year.

RECOMMENDATION (Clr Findley / Clr Gash)

That Council

1.      Notes the Local Government Remuneration Tribunal’s Annual Report and Determination dated 17 April 2018

2.      Agrees to adjust the Councillor Fee to $19,790 and the Additional Mayoral Fee to $43,170 for the 2018/19 financial year.

For:             Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Cheyne, Clr Levett, Clr Pakes, Clr Watson, Clr Proudfoot and Russ Pigg

Against:    Clr Kitchener

carried

 

 

SA18.135   Update - Council Donations Policy Review

HPERM Ref: D18/169973

Recommendation (Item to be determined under delegated authority) 

That Council:

1.      Receive the report on the Update - Council Donations Policy Review for information.

2.      Continue with the current donations program for the 2018/2019 financial year.

3.      Receive a report providing a new Draft Donations Policy in the second half of 2018, with features as outlined in the report for 2019/2020 onwards. 

RESOLVED (Clr Gash / Clr White)                                                                                       MIN18.439

That Council:

1.      Receive the report on the Update - Council Donations Policy Review for information.

2.      Continue with the current donations program for the 2018/2019 financial year.

3.      Receive a report providing a new Draft Donations Policy in the second half of 2018, with features as outlined in the report for 2019/2020 onwards. 

CARRIED

 

 

SA18.136   NSW Auditor-General’s Report on Local Government 2017

HPERM Ref: D18/172005

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Receive the report provided to the Risk and Audit Committee for information

2.      Note the General Manager’s letter to the Director of the Office of the Auditor-General on the issue of reporting consolidated results and the inclusion of capital grants in operating results and the Auditor-General’s response on these matters.

 

RESOLVED (Clr Gash / Clr Cheyne)                                                                                   MIN18.440

That Council:

1.      Receive the report provided to the Risk and Audit Committee for information

2.      Note the General Manager’s letter to the Director of the Office of the Auditor-General on the issue of reporting consolidated results and the inclusion of capital grants in operating results and the Auditor-General’s response on these matters.

CARRIED

 

 

SA18.137   Cities Power Partnership Summit 2018

HPERM Ref: D18/185398

Recommendation (Item to be determined under delegated authority)

That Council

1.      Notes the details of the Cities Power Partnership Summit scheduled for 18-19 October 2018 in Kiama.

2.      Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.      Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.      Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

 

RESOLVED (Clr Pakes / Clr Cheyne)                                                                                  MIN18.441

That Council

1.      Notes the details of the Cities Power Partnership Summit scheduled for 18-19 October 2018 in Kiama.

2.      Authorises available Councillors to attend the conference and such attendance be deemed Council Business.

3.      Travel, registration fees, accommodation and all reasonable out-of-pocket expenses be met in accordance with its adopted policy.

4.      Request Councillors attending the conference to provide a written report within 30 days of returning from the conference.

CARRIED

 

 

SA18.138   Shoalhaven Swim & Fitness - Asset Management Plan

HPERM Ref: D17/292050

Recommendation (Item to be determined under delegated authority)

That Council

1.      adopts the Shoalhaven Swim & Fitness Asset Management Plan noting that the estimated cost to renew and operate the swim and fitness assets over the next ten years is likely to be $50M (Renewal and Cost of Operation) and Council’s long term financial plan projects an expenditure of $37M (Capital Renewal and existing operating Budget), thus a funding shortfall of $13M exists.

2.      notes that this plan will be further discussed and refined (in the context of other Council Assets) when considering Council’s Long Term Financial Plan for the 2019/2020 financial year and beyond.

 

RESOLVED (Clr Findley / Clr Cheyne)                                                                                MIN18.442

That Council

1.      Adopts the Shoalhaven Swim & Fitness Asset Management Plan noting that the estimated cost to renew and operate the swim and fitness assets over the next ten years is likely to be $50M (Renewal and Cost of Operation) and Council’s long term financial plan projects an expenditure of $37M (Capital Renewal and existing operating Budget), thus a funding shortfall of $13M exists.

2.      Notes that this plan will be further discussed and refined (in the context of other Council Assets) when considering Council’s Long Term Financial Plan for the 2019/2020 financial year and beyond.

CARRIED

 

 

SA18.139   Potential sites for Sussex Inlet Library

HPERM Ref: D18/107756

Clr Patricia White – SA18.139 Potential Sites for Sussex Inlet Library – Non Pecuniary Less than Significant Interest – Will remain in the room and will take part in discussion and vote Assisted community to save the Uniting Church at 175 Jacobs Dr Sussex Inlet from closure.

Recommendation (Item to be determined under delegated authority)

That Council note that:

1.      possible sites for a library at Sussex Inlet (based on the 12 locational criteria outlined in the document “People Places: A Guide for Public Library Buildings in New South Wales”)  include

a.      19 Thomson St Sussex Inlet

b.      29 Thomson St Sussex Inlet

c.      175 Jacobs Dr Sussex Inlet

d.      Thomson St Sporting Fields Sussex Inlet

2.      based on population and service-based benchmarking standards from the “People Places: A Guide for Public Library Buildings in New South Wales”, Council’s Library Services Manager considers that if a library was provided at Sussex Inlet a library with a gross floor area of between 320m2 and 460m2 would be required.

3.      the Sanctuary Point Library building is a temporary structure always intended for relocation.  The current building has a gross floor area of approximately 140m2 and that the gross floor area is below that identified for a library at Sussex Inlet.

 

RESOLVED (Clr Gash / Clr Proudfoot)                                                                                MIN18.443

That the General Manager hold a Councillor workshop to explore the need and possible options for the development and possible timing of a Library, noting the Committee’s preference for the site to be 29 Thomson St, Sussex Inlet.

CARRIED

 

 

SA18.140   Australian Government Blackspot Program 2018-19 - Approved Projects

HPERM Ref: D18/135606

Recommendation

That

1.      Council accepts the grant funding offers under the Australian Government Blackspot Program as follows:

a.      $60,000 for the profile line marking (edge and centre lines) on Braidwood Road (between Albatross Road, Nowra Hill and Wugun Street, Yerriyong), and authorises the expenditure on job number 85041;

b.      $260,000 for traffic/pedestrian signals at the intersection of North Street and Kinghorne Street, Nowra, and authorises the expenditure on job number 85163; and

c.      $120,000 for a median island stop treatment, pedestrian refuge, and upgraded street lighting on Yurunga Drive (at the intersection of Illaroo Road), and authorises the expenditure on job number 86678.

2.      Council vote these funds to the 2018/19 budget.

3.      The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Federal Member for Gilmore, thanking them for their ongoing support of the Shoalhaven Community through the Australian Government Blackspot Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

RECOMMENDATION (Clr Pakes / Clr Gash)

That

1.      Council accepts the grant funding offers under the Australian Government Blackspot Program as follows:

a.      $60,000 for the profile line marking (edge and centre lines) on Braidwood Road (between Albatross Road, Nowra Hill and Wugun Street, Yerriyong), and authorises the expenditure on job number 85041;

b.      $260,000 for traffic/pedestrian signals at the intersection of North Street and Kinghorne Street, Nowra, and authorises the expenditure on job number 85163; and

c.      $120,000 for a median island stop treatment, pedestrian refuge, and upgraded street lighting on Yurunga Drive (at the intersection of Illaroo Road), and authorises the expenditure on job number 86678.

2.      Council vote these funds to the 2018/19 budget.

3.      The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, and the Federal Member for Gilmore, thanking them for their ongoing support of the Shoalhaven Community through the Australian Government Blackspot Program and for the support of RMS staff in reviewing and supporting Council’s nominations for these important local road safety improvements.

carried

 

 

SA18.141   Response to MIN18.209 SA18.44 Notice of Motion - Black Spot Grant Funding Application - Princes Hwy Jervis Bay Rd Intersection to Ulladulla

HPERM Ref: D18/135630

Recommendation (Item to be determined under delegated authority)

That Council note the information from the RMS in relation to:

1.      the “Route Safety Study” along the Princes Highway (Jervis Bay Road intersection to Ulladulla); and

2.      Council’s ineligibility for Black Spot Funding on State Roads.

 

RESOLVED (Clr White / Clr Proudfoot)                                                                                MIN18.444

That Council note the information from the RMS in relation to:

1.      the “Route Safety Study” along the Princes Highway (Jervis Bay Road intersection to Ulladulla); and

2.      Council’s ineligibility for Black Spot Funding on State Roads.

CARRIED

 

 

SA18.142   Far North Collector Road – Grant Funding Approved by the Australian Government

HPERM Ref: D18/135648

 

Item dealt with earlier in the meeting.

 

 

 

SA18.143   Outdoor Dining on Public Footpaths - Review of Fee Waiver

HPERM Ref: D18/142091

Recommendation

That Council reintroduce annual outdoor dining fees for the use and occupation of public footpaths across the Shoalhaven at the flat rate of $64.90/m2 per annum commencing 1st July 2018.

 

RECOMMENDATION (Clr Pakes / Clr Watson)

That Council

1.      Continue to not charge annual fees for Outdoor Dining on public footpaths until 1 July 2019 and that a fee of $0 be adopted as Council Fee for the 2018/2019 financial year with the fee being set each year after that as part of Council annual review of fees and charges process.

2.      Continue to not charge the annual fee for the remainder of this Council term.

For:             Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Cheyne, Clr Levett, Clr Pakes, Clr Watson, Clr Kitchener and Clr Proudfoot

Against:    Russ Pigg

carried

 

 

SA18.144   Anzac Day Traffic Control – Costs

HPERM Ref: D18/143977

Recommendation

That

1.      Council receives the report (on Anzac Day traffic control costs) for information

2.      Council continues to provide support to the local RSL sub-branches in the planning and implementation of local Anzac Day ceremonies in the Shoalhaven

3.      Council initially establishes a 2018-19 budget of $15,000 to support local Anzac Day ceremonies (currently estimated to be 50% of the likely total budget required)

4.      The General Manager (Director Assets & Works) writes to local members of parliament seeking “at least” 50% grant funding assistance ($15,000) to reduce the ongoing cost burden on Council in support of local ANZAC Day ceremonies

 

RECOMMENDATION (Clr Watson / Clr White)

That

1.      Council receives the report (on Anzac Day traffic control costs) for information

2.      Council continues to provide support to the local RSL sub-branches in the planning and implementation of local Anzac Day ceremonies in the Shoalhaven

3.      Council initially establishes a 2018-19 budget of $15,000 to support local Anzac Day ceremonies (currently estimated to be 50% of the likely total budget required)

4.      The General Manager (Director Assets & Works) writes to local members of parliament seeking “at least” 50% grant funding assistance ($15,000) to reduce the ongoing cost burden on Council in support of local ANZAC Day ceremonies

carried

 

 

SA18.145   Footpaths – three year works program 2018/19 – 2020/21

HPERM Ref: D18/152918

Recommendation

That Council adopt the following priority list for footpath works to address missing links from the PAMP strategy as follows (noting that funding for works on this list is subject to budget deliberations):

 

2018-19   $164,000

·    Osborne Street, Nowra $90,000

·    Corner of Bridge Road and North Street, Nowra $15,000

·    Village Drive, Ulladulla $15,000

·    Berry Street, Nowra $44,000

 

2019-20   $167,300

·    South Street, Ulladulla $60,000

·    Cyrus Street, Hyams Beach $107,300

 

2020-21   $170,600

·    Bunberra Street, Bomaderry $35,000

·    Cambewarra Road, Bomaderry $15,000

·    Bolong Road, Bomaderry $30,000

·    Hyam Street, Nowra $90,600

 

The above list is separate to both the community paths program and the shared user path strategy. The shared user path strategy was adopted by Council in 2017 (and has separate Council matching funds to successfully attract grant funding). The community paths program is currently being determined for 2018-19, and among other projects will include the Kalinga Street Cambewarra footpath.

RECOMMENDATION (Clr Watson / Clr Cheyne)

That Council adopt the following priority list for footpath works to address missing links from the PAMP strategy as follows (noting that funding for works on this list is subject to budget deliberations):

 

2018-19   $164,000

·    Osborne Street, Nowra $90,000

·    Corner of Bridge Road and North Street, Nowra $15,000

·    Village Drive, Ulladulla $15,000

·    Berry Street, Nowra $44,000

 

2019-20   $167,300

·    South Street, Ulladulla $60,000

·    Cyrus Street, Hyams Beach $107,300

 

2020-21   $170,600

·    Bunberra Street, Bomaderry $35,000

·    Cambewarra Road, Bomaderry $15,000

·    Bolong Road, Bomaderry $30,000

·    Hyam Street, Nowra $90,600

 

The above list is separate to both the community paths program and the shared user path strategy. The shared user path strategy was adopted by Council in 2017 (and has separate Council matching funds to successfully attract grant funding). The community paths program is currently being determined for 2018-19, and among other projects will include the Kalinga Street Cambewarra footpath.

carried

 

 

SA18.146   Land Dedication as Public Road - Adjoining Naval College Road, Vincentia

HPERM Ref: D18/159319

Recommendation

That Council

1.      Dedicate Lot 6001 DP 1195858 and Lot 74 DP 874040 as public road (to form part of the Naval College Road Reserve at Vincentia) in accordance with the provisions of Section 10 of the Roads Act 1993; and

2.      Affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

RECOMMENDATION (Clr Findley / Clr Cheyne)

That Council

1.      Dedicate Lot 6001 DP 1195858 and Lot 74 DP 874040 as public road (to form part of the Naval College Road Reserve at Vincentia) in accordance with the provisions of Section 10 of the Roads Act 1993; and

2.      Affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

carried

 

 

SA18.147   Australian Government Blackspot Program 2017-18 – Variations Approved

HPERM Ref: D18/154551

Recommendation

That

1.      Council accepts the grant funding variations approved under the Australian Government Blackspot Program as follows:

a.      an additional $64,000 for the Flinders Road South Nowra (full length widening) project, originally $440,000, making total revised budget for this blackspot component of the Flinders Road project $504,000 and authorises the expenditure on job number 86618

b.      an additional $162,000 for the Flinders Road South Nowra (Roundabouts at Albatross Road and adjacent service road) project, originally $360,000, making total revised budget for this blackspot component of the Flinders Road project $522,000 and authorises the expenditure on job number 86618

c.      an additional $50,000 for the Paradise Beach Road/ Kingsford Smith Crescent (Sanctuary Point) roundabout project, originally $190,000, making total revised budget $240,000 and authorises the expenditure on job number 86669

d.      an additional $100,000 for the Wheelbarrow Road, Woodburn road sealing project (CH2.0 to 3.2km east of Woodburn Road), originally $210,000, making total revised budget $310,000 and authorises the expenditure on job number 86671

e.      an additional $100,000 for The Wool Road (Worrowing Heights) road widening project (from 140m to 780m west of Naval College Road), originally $295,000, making total revised budget $395,000 and authorises the expenditure on job number 85829

2.      Council accepts the grant funding variations approved under the NSW Safer Roads Program as follows:

a.      $45,000 for the Currarong Road road widening project (from chainage 7.7 to 11.5) east of Coonemia Road, originally submitted as an Australian Government Blackspot Project, to recoup Council’s costs for survey and design to date, originally $1,000,000 in 2017-18 and $450,000 in 2018-19 for construction, and authorises the expenditure on job number 86642

RECOMMENDATION (Clr Proudfoot / Clr Levett)

That Council:

1.      Accepts the grant funding variations approved under the Australian Government Blackspot Program as follows:

a.      an additional $64,000 for the Flinders Road South Nowra (full length widening) project, originally $440,000, making total revised budget for this blackspot component of the Flinders Road project $504,000 and authorises the expenditure on job number 86618

b.      an additional $162,000 for the Flinders Road South Nowra (Roundabouts at Albatross Road and adjacent service road) project, originally $360,000, making total revised budget for this blackspot component of the Flinders Road project $522,000 and authorises the expenditure on job number 86618

c.      an additional $50,000 for the Paradise Beach Road/ Kingsford Smith Crescent (Sanctuary Point) roundabout project, originally $190,000, making total revised budget $240,000 and authorises the expenditure on job number 86669

d.      an additional $100,000 for the Wheelbarrow Road, Woodburn road sealing project (CH2.0 to 3.2km east of Woodburn Road), originally $210,000, making total revised budget $310,000 and authorises the expenditure on job number 86671

e.      an additional $100,000 for The Wool Road (Worrowing Heights) road widening project (from 140m to 780m west of Naval College Road), originally $295,000, making total revised budget $395,000 and authorises the expenditure on job number 85829

2.      Accepts the grant funding variations approved under the NSW Safer Roads Program as follows:

a.      $45,000 for the Currarong Road road widening project (from chainage 7.7 to 11.5) east of Coonemia Road, originally submitted as an Australian Government Blackspot Project, to recoup Council’s costs for survey and design to date, originally $1,000,000 in 2017-18 and $450,000 in 2018-19 for construction, and authorises the expenditure on job number 86642

3.      Acknowledge the hard work of staff in obtaining this funding.

CARRIED

 

 

SA18.148   Proposed Lease - Kangaroo Valley Tennis Club Incorporated - Part Lot 1 DP775132 Moss Vale Road, Kangaroo Valley

HPERM Ref: D18/170800

Recommendation

That Council:

1.      Resolve to enter into a lease agreement with Kangaroo Valley Tennis Club Inc. for the use and occupation of the Kangaroo Valley Tennis Courts located on Part Lot 1 DP775132 corner of Moss Vale Road and Broughton Street, Kangaroo Valley for a term of five (5) years at an annual rental of $7,210.67 plus GST;

2.      Rent received to be paid to a Restricted Asset Account established for this facility and to be used for capital improvements and major maintenance; 

3.      Authorise the General Manager to finalise the lease terms that may not yet be determined; and

4.      Grant authority to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

RECOMMENDATION (Clr Gash / Clr Levett)

That Council:

1.      Resolve to enter into a lease agreement with Kangaroo Valley Tennis Club Inc. for the use and occupation of the Kangaroo Valley Tennis Courts located on Part Lot 1 DP775132 corner of Moss Vale Road and Broughton Street, Kangaroo Valley for a term of five (5) years at an annual rental of $7,210.67 plus GST;

2.      Rent received to be paid to a Restricted Asset Account established for this facility and to be used for capital improvements and major maintenance; 

3.      Authorise the General Manager to finalise the lease terms that may not yet be determined; and

4.      Grant authority to affix the Common Seal of the Council of the City of Shoalhaven to any documents required to be sealed and the General Manager be authorised to sign any documentation necessary to give effect to this resolution.

carried

 

 

SA18.149   Opportunity to join Federal Court Proceedings - South Coast People Native Title Claim

HPERM Ref: D18/173662

Recommendation

That Council resolves to:

1.      Make application to become a party to Federal Court Application No NSD1331/2017 for a determination of native title lodged by the South Coast People; and

2.      Approve that the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

 

RECOMMENDATION (Clr White / Clr Pakes)

That Council resolves to:

1.      Make application to become a party to Federal Court Application No NSD1331/2017 for a determination of native title lodged by the South Coast People; and

2.      Approve that the Common Seal of the Council of the City of Shoalhaven be affixed to any documents required to be sealed otherwise the General Manager be authorised to sign any documentation necessary to give effect to the resolution.

carried

 

 

SA18.150   Australian Government Blackspot & NSW Safer Roads Programs 2018/19 – Additional Funding For Survey/Design - 2017/18

HPERM Ref: D18/177578

Recommendation (Item to be determined under delegated authority)

That

1.      Council accepts the $41,000 grant funding offer from RMS under the NSW Safer Roads Program as follows:

a.      $15,000 for the survey-design of the proposed roundabout at the intersection of Illaroo Road/Page Avenue North Nowra, and authorises the expenditure on job number 86665

b.      $15,000 for the survey-design of the proposed roundabout at the intersection of Mitchell Parade/Donlan Rd (south), Mollymook, and authorises the expenditure on job number 86668

c.      $5,000 for the survey-design of the proposed right turn bay at the intersection of Jervis Bay Rd/Gardner Rd, Falls Creek, and authorises the expenditure on job number 86667

d.      $1,500 for the survey-design of the proposed traffic-pedestrian signals at the intersection of North Street /Kinghorne Street, Nowra, and authorises the expenditure on job number 85163

e.      $1,500 for the survey-design of the proposed median island stop treatment (with pedestrian refuge) at the intersection of Yurunga Drive and Illaroo Road, North Nowra, and authorises the expenditure on job number 86678

f.       $1,500 for the survey-design of the proposed raised threshold pedestrian crossing treatments on Jacobs Drive, Sussex Inlet, and authorises the expenditure on job number 86679

g.      $1,500 for the survey-design of the proposed roundabout at the intersection of Green Street /Warden Street, Ulladulla, and authorises the expenditure on job number 86675

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, thanking them for their ongoing support of the Shoalhaven Community through the Australian Government Blackspot and NSW Safer Roads Programs and for the support of RMS staff in obtaining this additional funding for survey design in 2017-18

 

RESOLVED (Clr Proudfoot / Clr White)                                                                                MIN18.445

That

1.      Council accepts the $41,000 grant funding offer from RMS under the NSW Safer Roads Program as follows:

a.      $15,000 for the survey-design of the proposed roundabout at the intersection of Illaroo Road/Page Avenue North Nowra, and authorises the expenditure on job number 86665

b.      $15,000 for the survey-design of the proposed roundabout at the intersection of Mitchell Parade/Donlan Rd (south), Mollymook, and authorises the expenditure on job number 86668

c.      $5,000 for the survey-design of the proposed right turn bay at the intersection of Jervis Bay Rd/Gardner Rd, Falls Creek, and authorises the expenditure on job number 86667

d.      $1,500 for the survey-design of the proposed traffic-pedestrian signals at the intersection of North Street /Kinghorne Street, Nowra, and authorises the expenditure on job number 85163

e.      $1,500 for the survey-design of the proposed median island stop treatment (with pedestrian refuge) at the intersection of Yurunga Drive and Illaroo Road, North Nowra, and authorises the expenditure on job number 86678

f.       $1,500 for the survey-design of the proposed raised threshold pedestrian crossing treatments on Jacobs Drive, Sussex Inlet, and authorises the expenditure on job number 86679

g.      $1,500 for the survey-design of the proposed roundabout at the intersection of Green Street /Warden Street, Ulladulla, and authorises the expenditure on job number 86675

2.    The General Manager (Director Assets & Works) writes to the NSW Roads & Maritime Services, thanking them for their ongoing support of the Shoalhaven Community through the Australian Government Blackspot and NSW Safer Roads Programs and for the support of RMS staff in obtaining this additional funding for survey design in 2017-18

CARRIED

 

 

SA18.151   Councillor Briefing on the Tallyann Point and Mia Way Bushcare Action Plan reviews

HPERM Ref: D18/153383

Clr Joanna Gash – SA18.151  Councillor Briefing on the Tallyann Point and Mia Way Bushcare Action Plan reviews – Non Pecuniary Less than Significant Interest – Will remain in the room and will take part in discussion and vote – Is a member of the Mia Way Bushcare Group.

Recommendation (Item to be determined under delegated authority)

Council adopt the following two (2) reviewed Bushcare Group Action Plans:

1.      Mia Way Bushcare Action Plan

2.      Tallyann Point Bushcare Action Plan.

 

RESOLVED (Clr Gash / Clr White)                                                                                       MIN18.446

That Council adopt the following two (2) reviewed Bushcare Group Action Plans:

1.      Mia Way Bushcare Action Plan

2.      Tallyann Point Bushcare Action Plan.

For:             Clr Wells, Clr Gash, Clr Findley, Clr White, Clr Cheyne, Clr Levett, Clr Pakes, Clr Watson and Russ Pigg

Against:    Clr Kitchener and Clr Proudfoot

CARRIED

 

 


SA18.152   Proposed Memorandum of Understanding and Action Plan -  Jerrinja Local Aboriginal Land Council

HPERM Ref: D18/164643

Recommendation (Item to be determined under delegated authority)

That Council endorse the Memorandum of Understanding and Action Plan between Shoalhaven City Council and Jerrinja Local Aboriginal Land Council.

 

RESOLVED (Clr Cheyne / Clr Findley)                                                                                MIN18.447

That Council endorse the Memorandum of Understanding and Action Plan between Shoalhaven City Council and Jerrinja Local Aboriginal Land Council.

CARRIED

 

 

SA18.153   St Andrews Way Sewer Scheme - inclusion of 11 properties - Bolong Rd, Berry's Bay

HPERM Ref: D18/168645

 

Item dealt with earlier in the meeting.

 

 

 

Introduction of Items as Matters of Urgency

RESOLVED (Clr Wells / Clr Levett)                                                                                      MIN18.448

That the following addendum reports be introduced as matters of urgency:

1.       SA18.154 Pilot Project- Council Land Review
Sanctuary Point

2.       SA18.155 Public Amenity Priority List

The Chairperson ruled the matters as ones of urgency as they relate to urgent business of Council and allowed their introduction.

CARRIED

 

 

 

 

Addendum Reports

 

SA18.154   Pilot Project - Council Land Review
Sanctuary Point

HPERM Ref: D18/163855

Recommendation

That:

1.      Council endorse Sanctuary Point as the location of the Land Review Pilot Project;

2.      Staff engage with the community and residents of Sanctuary Point to identify:

a.      community expectations with regard to parks and reserves;

b.      the appetite of the community to dispose of some Community land to fund improvements to underutilised or underembellished parks and reserves;

3.      Staff undertake detailed investigation of Community land within the Pilot Area including those identified in the Community Infrastructure Strategic Plan 2017-2036 to identify which land may be suitable for full or partial disposal; and

4.      Council receive a further report detailing outcomes of the community consultation and the detailed investigation of land.

 

RESOLVED (Clr Proudfoot / Clr White)                                                                                MIN18.449

That Council defer consideration of this project pending:

1.      More details of scope and population needs

2.      Review of the boundaries

3.      Familiarisation tour

CARRIED

 

 

 

SA18.155   Public Amenity Priority List

HPERM Ref: D18/185569

Recommendation (Item to be determined under delegated authority)

That Council:

1.      Adopt the draft Public Amenity Top 20 Priority List.

2.      Advertise the draft priority list (Trim Ref D18/184686) for a minimum of 28 days and consider the feedback in a future report to Council.

 

RESOLVED (Clr White / Clr Pakes)                                                                                     MIN18.450

That Council:

1.      Adopt the draft Public Amenity Top 20 Priority List.

2.      Advertise the draft priority list (Trim Ref D18/184686) for a minimum of 28 days and consider the feedback in a future report to Council.

CARRIED

 

 

 

Note: At the conclusion of matters on the agenda Clr Watson raised the matter of whether requisite approvals had been sought and given for the fence at Bomaderry Primary School erected by SALT Ministries, and whether the subletting was permissible.

The General Manager took the question on notice.

 

There being no further business, the meeting concluded, the time being 9.44pm.

 

 

Clr Wells

CHAIRPERSON