Ordinary Meeting
Meeting Date: Tuesday,
24 April, 2018
Location: St
Georges Basin Community Centre, St Georges Basin
Time: 5.00pm
Membership (Quorum - 7)
All Councillors
Addendum Agenda
Reports
CL18.104..... Tenders - Provision of Waste Transportation
Services in Hook Lift Bins...... 1
CL18.103..... Successful Grant - Rebuilding NSW - Regional
Growth - Environment and Tourist Fund- Shoalhaven Heads River Road Foreshore
Precinct........................... 3
Confidential Reports
CCL18.8...... Tenders – Confidential Report Provision of
Waste Transportation Services in Hook Lift Bins
Local Government Act - Section 10A(2)(d)(i) - Commercial
information of a confidential nature that would, if disclosed prejudice the
commercial position of the person who supplied it.
There is a public interest
consideration against disclosure of information as disclosure of the
information could reasonably be expected to reveal commercial-in-confidence
provisions of a contract, diminish the competitive commercial value of any
information to any person and/or prejudice any person’s legitimate
business, commercial, professional or financial interests.
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Addendum Agenda - Ordinary
Meeting – Tuesday 24 April 2018
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CL18.104 Tenders
- Provision of Waste Transportation Services in Hook Lift Bins
HPERM Ref: D18/130723
Group: Assets
& Works Group
Section: Works
& Services
Purpose / Summary
To inform Council of the tender
process for the provision of waste transportation services in hook lift bins.
In accordance with Section
10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential
as it would, if disclosed, prejudice the commercial position of the person who
supplied it. It is not in the public interest to disclose this information as
it may reveal commercial-in-confidence provisions of a contract, diminish the
competitive commercial value of any information to any person and/or prejudice
any person’s legitimate business, commercial, professional or financial
interests. This information will be considered under a separate confidential
report.
This report is submitted directly
to the Ordinary Council Meeting pursuant to Clause 3 of Council’s
“Acceptance of Tenders – Reports to Council” Policy.
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Recommendation (Item to be determined
under delegated authority)
That Council consider a separate
confidential report in accordance with Section 10A(2)(d)(i) of the Local
Government Act 1993.
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Options
1. Council consider the separate
confidential report as recommended.
Implications: A separate report will consider commercial
information and the award of a contract.
2. Council amend the recommendation.
Implications: This is not recommended as it may delay
the awarding of a contract. The services are funded and if the commencement
of services are delayed there may be operational and regulatory impacts at the 10
waste and transfer facilities managed by Council.
Details
Council sought Tenders through
newspapers, Council’s website and TenderLink, for the collection and
transportation of recyclables and waste in hook lift bins from 10 Council
operated waste and transfer facilities and the transfer or disposal of those
materials to nominated waste management facilities.
The basis of the Contract is a
schedule of fixed rates for waste transportation services between Council
nominated facilities and a schedule of time based rates for ad hoc and other
transportation services requested by Council. The schedules of rates are
subject to rise and fall adjustment (based on a combination of the fuel index
and CPI) and apply for the five (5) year Contract term with an option for
Council to extend for a further two (2) years.
The Services will meet NSW EPA regulatory requirements,
and Council’s objective to provide high standards of environmental
protection at all its Recycling and Waste Depots.
Tenders closed on Wednesday, 14 March 2018. Six (6)
Tender submissions were received at the time and date of closing.
Tenders Received
Tenders were received from the following:
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Tenderer
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Location
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Cleanaway Pty Ltd
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Melbourne VIC
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Express Waste Pty Ltd
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Ulladulla NSW
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K&S Corporation Ltd
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Truganina VIC
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Soilco Pty Ltd
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Wollongong NSW
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St George Transport Pty Ltd
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Greystanes NSW
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SUEZ Recycling & Recovery Pty Ltd
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Rhodes NSW
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Details relating the evaluation
of the tenders are contained in the confidential report.
Community Engagement:
Applying and providing high standards of environmental
protection to all services associated with Council’s Recycling and Waste
Depots including waste transportation services will lead to best practice waste
operations, and environmental outcomes to benefit Council and the community.
The Services will not have any adverse effect of
Council’s current operations or the community.
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Addendum Agenda - Ordinary
Meeting – Tuesday 24 April 2018
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CL18.103 Successful
Grant - Rebuilding NSW - Regional Growth - Environment and Tourist Fund-
Shoalhaven Heads River Road Foreshore Precinct
HPERM Ref: D18/125611
Group: Planning
Environment & Development Group
Section: Environmental
Services
Attachments: 1. Grant
offer - Environment and Tourism Fund ⇩
2. Business Case - Extract ⇩
Purpose / Summary
To report to Council the
successful grant of $1,213,000.00 for the Rebuilding NSW – Regional
Growth – Environment and Tourist Fund to carry out restoration works at
the Shoalhaven Heads River Foreshore Precinct over two (2) years.
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Recommendation
That:
1. Council
accept the NSW Government offer of grant funds of $1,213,000 from Round One of the Regional Growth - Environment and
Tourist Fund for the Shoalhaven Heads River Road Foreshore Precinct;
2. Council allocate $550,000 matching
funds to the project as follows:
a. $350,000
towards funding the stormwater management works from the stormwater levy
(current program to be adjusted if necessary); and
b. $150,000
towards funding the rock protection wall and soft foreshore protection works
from the Coastal Management and Infrastructure Reserve 2018/19; and
c. $50,000
towards funding of the revegetation works from the coastal maintenance budget
(75714) in 2018/19.
3. Council write to the NSW Minister
for Regional New South Wales, Skills and Small Business, the Honorable John
Barilaro MP thanking him for the grant funding offer.
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Options
1. As recommended.
Implications: The grant offer is subject to Council
providing the balance of funds of $550,000 for the project and committing to
maintenance of the new infrastructure and foreshore restoration works into the
future. The total project is estimated at $1,763,000.
2. Council does not
provide the matching funds of $550,000 and refuse to accept the grant.
Implications: Council will be unable to accept the
grant and carry out the foreshore restoration works, stormwater upgrade and
constructing a boardwalk, viewing platform and beach access. This would not be
a good outcome for the local community.
3. Alternative
recommendation
Implications: Unknown.
Background
Council successfully applied for
grant funding under NSW Government Round One of the Regional Growth Environment
and Tourist Fund for the Shoalhaven Heads River Road Foreshore Precinct (see
attachment 1).
The public foreshore area along
River Road, Shoalhaven Heads links two substantial open space areas and has
been subject to ongoing erosion and degradation from recent severe flood and
stormwater events.
The Shoalhaven Heads River Road
Foreshore Precinct project will provide environment and tourism infrastructure
that will activate the 1km length of foreshore along the Shoalhaven
River. Works will include a boardwalk, viewing platform and foreshore
access. It will improve access to, and use of, existing infrastructure
that includes boat ramps, playgrounds, parkland and fishing and boating
facilities, connecting two existing open space areas to the east and west.
The project will:
· Reduce
the risk of further damage to the foreshore and infrastructure from ongoing
coastal and estuarine processes
· Provide
immediate and ongoing environmental benefits by improving the health of the
foreshore
· Enhance
access to, and use of, the River Road Precinct for the benefit of residents and
visitors
· Improve
recreational and tourism infrastructure for the Shoalhaven LGA, increasing
visitation rates and expenditure locally and regionally
The project is supported by the
Shoalhaven Heads Community Forum and the Shoalhaven Heads Chamber of Commerce
and Tourism.
Further information about the project is contained in
attachment 2.
Community Engagement
The Shoalhaven Heads Community
have been extensively involved and consulted in the grant application
process. The Shoalhaven Heads Community Forum based on their local
knowledge and experience have provided information with respect to the
community expectations.
Further community engagement
will be required during preparation of the detailed design of the proposed
works.
Policy Implications
The project closely aligns with:
· Council’s
Strategic Plan 2027
· Shoalhaven
Tourism Masterplan 2012-2017
· Asset
Management Plan for Coastal & Estuary Assets and;
· Shoalhaven
Heads Strategic Plan 2012
Financial Implications
The total project is estimated
at $1,763,000.
Council will need to provide
$550,000 as its financial contribution toward the project as well as on-going
annual maintenance costs of the infrastructure. To enable council to fund its
share the current works program can be adjusted.
Risk Implications
The estimated project costs have
been calculated using the costs of other similar council projects and cost
estimates from suppliers. The actual cost of the project could increase, and
this will require additional council funds.
Council recently engaged Manly
Hydraulics Laboratory (MHL), coastal engineers, to review the design criteria
for the rock revetment wall, which is part of the proposed foreshore protection
and restoration works. MHL have recommended designing the structure to a 25
year design life and to an ‘open’ entrance scenario to increase
resilience of the structure. This is likely to increase the actual construction
costs of the rock revetment wall. If this is the case, Council will need to
contribute additional funds to the project.
