Meeting Date: Tuesday, 24 April, 2018
Location: St Georges Basin Community Centre, St Georges Basin
Membership (Quorum - 7)
CL18.104..... Tenders - Provision of Waste Transportation Services in Hook Lift Bins...... 1
CL18.103..... Successful Grant - Rebuilding NSW - Regional Growth - Environment and Tourist Fund- Shoalhaven Heads River Road Foreshore Precinct........................... 3
CCL18.8...... Tenders – Confidential Report Provision of Waste Transportation Services in Hook Lift Bins
Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.
There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.
Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018
CL18.104 Tenders - Provision of Waste Transportation Services in Hook Lift Bins
HPERM Ref: D18/130723
Group: Assets & Works Group
Section: Works & Services
Purpose / Summary
To inform Council of the tender process for the provision of waste transportation services in hook lift bins.
In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report.
This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.
That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.
1. Council consider the separate confidential report as recommended.
Implications: A separate report will consider commercial information and the award of a contract.
2. Council amend the recommendation.
Implications: This is not recommended as it may delay the awarding of a contract. The services are funded and if the commencement of services are delayed there may be operational and regulatory impacts at the 10 waste and transfer facilities managed by Council.
Council sought Tenders through newspapers, Council’s website and TenderLink, for the collection and transportation of recyclables and waste in hook lift bins from 10 Council operated waste and transfer facilities and the transfer or disposal of those materials to nominated waste management facilities.
The basis of the Contract is a schedule of fixed rates for waste transportation services between Council nominated facilities and a schedule of time based rates for ad hoc and other transportation services requested by Council. The schedules of rates are subject to rise and fall adjustment (based on a combination of the fuel index and CPI) and apply for the five (5) year Contract term with an option for Council to extend for a further two (2) years.
The Services will meet NSW EPA regulatory requirements, and Council’s objective to provide high standards of environmental protection at all its Recycling and Waste Depots.
Tenders closed on Wednesday, 14 March 2018. Six (6) Tender submissions were received at the time and date of closing.
Tenders were received from the following:
Cleanaway Pty Ltd
Express Waste Pty Ltd
K&S Corporation Ltd
Soilco Pty Ltd
St George Transport Pty Ltd
SUEZ Recycling & Recovery Pty Ltd
Details relating the evaluation of the tenders are contained in the confidential report.
Applying and providing high standards of environmental protection to all services associated with Council’s Recycling and Waste Depots including waste transportation services will lead to best practice waste operations, and environmental outcomes to benefit Council and the community.
The Services will not have any adverse effect of Council’s current operations or the community.
Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018
CL18.103 Successful Grant - Rebuilding NSW - Regional Growth - Environment and Tourist Fund- Shoalhaven Heads River Road Foreshore Precinct
HPERM Ref: D18/125611
Group: Planning Environment & Development Group
Section: Environmental Services
2. Business Case - Extract ⇩
Purpose / Summary
To report to Council the successful grant of $1,213,000.00 for the Rebuilding NSW – Regional Growth – Environment and Tourist Fund to carry out restoration works at the Shoalhaven Heads River Foreshore Precinct over two (2) years.
1. Council accept the NSW Government offer of grant funds of $1,213,000 from Round One of the Regional Growth - Environment and Tourist Fund for the Shoalhaven Heads River Road Foreshore Precinct;
2. Council allocate $550,000 matching funds to the project as follows:
a. $350,000 towards funding the stormwater management works from the stormwater levy (current program to be adjusted if necessary); and
b. $150,000 towards funding the rock protection wall and soft foreshore protection works from the Coastal Management and Infrastructure Reserve 2018/19; and
c. $50,000 towards funding of the revegetation works from the coastal maintenance budget (75714) in 2018/19.
3. Council write to the NSW Minister for Regional New South Wales, Skills and Small Business, the Honorable John Barilaro MP thanking him for the grant funding offer.
1. As recommended.
Implications: The grant offer is subject to Council providing the balance of funds of $550,000 for the project and committing to maintenance of the new infrastructure and foreshore restoration works into the future. The total project is estimated at $1,763,000.
2. Council does not provide the matching funds of $550,000 and refuse to accept the grant.
Implications: Council will be unable to accept the grant and carry out the foreshore restoration works, stormwater upgrade and constructing a boardwalk, viewing platform and beach access. This would not be a good outcome for the local community.
3. Alternative recommendation
Council successfully applied for grant funding under NSW Government Round One of the Regional Growth Environment and Tourist Fund for the Shoalhaven Heads River Road Foreshore Precinct (see attachment 1).
The public foreshore area along River Road, Shoalhaven Heads links two substantial open space areas and has been subject to ongoing erosion and degradation from recent severe flood and stormwater events.
The Shoalhaven Heads River Road Foreshore Precinct project will provide environment and tourism infrastructure that will activate the 1km length of foreshore along the Shoalhaven River. Works will include a boardwalk, viewing platform and foreshore access. It will improve access to, and use of, existing infrastructure that includes boat ramps, playgrounds, parkland and fishing and boating facilities, connecting two existing open space areas to the east and west.
The project will:
· Reduce the risk of further damage to the foreshore and infrastructure from ongoing coastal and estuarine processes
· Provide immediate and ongoing environmental benefits by improving the health of the foreshore
· Enhance access to, and use of, the River Road Precinct for the benefit of residents and visitors
· Improve recreational and tourism infrastructure for the Shoalhaven LGA, increasing visitation rates and expenditure locally and regionally
The project is supported by the Shoalhaven Heads Community Forum and the Shoalhaven Heads Chamber of Commerce and Tourism.
Further information about the project is contained in attachment 2.
The Shoalhaven Heads Community have been extensively involved and consulted in the grant application process. The Shoalhaven Heads Community Forum based on their local knowledge and experience have provided information with respect to the community expectations.
Further community engagement will be required during preparation of the detailed design of the proposed works.
The project closely aligns with:
· Council’s Strategic Plan 2027
· Shoalhaven Tourism Masterplan 2012-2017
· Asset Management Plan for Coastal & Estuary Assets and;
· Shoalhaven Heads Strategic Plan 2012
The total project is estimated at $1,763,000.
Council will need to provide $550,000 as its financial contribution toward the project as well as on-going annual maintenance costs of the infrastructure. To enable council to fund its share the current works program can be adjusted.
The estimated project costs have been calculated using the costs of other similar council projects and cost estimates from suppliers. The actual cost of the project could increase, and this will require additional council funds.
Council recently engaged Manly Hydraulics Laboratory (MHL), coastal engineers, to review the design criteria for the rock revetment wall, which is part of the proposed foreshore protection and restoration works. MHL have recommended designing the structure to a 25 year design life and to an ‘open’ entrance scenario to increase resilience of the structure. This is likely to increase the actual construction costs of the rock revetment wall. If this is the case, Council will need to contribute additional funds to the project.