Ordinary Meeting

 

 

Meeting Date:     Tuesday, 24 April, 2018

Location:            St Georges Basin Community Centre, St Georges Basin

Time:                   5.00pm

 

Membership (Quorum - 7)

All Councillors

 

 

 

 

Addendum Agenda

 

Reports

CL18.99....... Amendment to POL16/202 Revenue Pensioner Rates and Charges - Arrears and Interest............................................................................................................ 1

CL18.100..... Investment Report - March  2018................................................................. 16

CL18.101..... Future of the Shoalhaven River Festival...................................................... 20

CL18.102..... Tenders - Woollamia Industrial Estate Stage 5 Civil Works........................ 26 

Confidential Reports        

CCL18.7...... Tenders – Woollamia Industrial Estate Stage 5 Civil Works

Local Government Act - Section 10A(2)(d)(i) - Commercial information of a confidential nature that would, if disclosed prejudice the commercial position of the person who supplied it.

There is a public interest consideration against disclosure of information as disclosure of the information could reasonably be expected to reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests.

                

 

 


 

Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018

Page 1

 

 

CL18.99     Amendment to POL16/202 Revenue Pensioner Rates and Charges - Arrears and Interest

 

HPERM Ref:       D18/111697

 

Group:                Finance Corporate & Community Services Group 

Section:              Finance 

Attachments:     1.  Proposed POL16/202 Revenue Pensioner Rates and Charges - Arrears and Interest

2.  Proposed Amendments to Revenue Hardship Policy   

Purpose / Summary

POL16/202 Revenue – Pensioner Rates and Charges – Arrears and Interest allows an interest free period to eligible pensioners with no arrears provided they pay their current rates and charges before the end of May each year.  It will not be possible to replicate Council’s policy in the new corporate business system.  An alternative to the “interest free period” provision is proposed.

Recommendation  

That Council:

1.    Agree to the removal of the Interest Free Period provision from POL16/202 Revenue – Pensioner Rates and Charges – Arrears and Interest, effective 1 July 2018

2.    Adopt the amended policy POL16/202 Revenue – Pensioner Rates and Charges – Arrears and Interest

3.    Adopt the expanded hardship assistance policy, POL16/200 Revenue Hardship Policy, attached to this Report

 

 

Options

1.    Resolve as recommended and adopt the amended policies.

Implications: Additional support will be provided to eligible pensioner rate accounts who are experiencing hardship.

 

2.    Adopt the amended POL16/202 Revenue – Pensioner Rates and Charges – Arrears and Interest policy and the alternative option to compensate for the removal of the Interest Free Period.

Implications: Rather than providing relief only to eligible pensioners experiencing hardship, all eligible pensioners will receive a benefit resulting in an additional cost to Council that is unfunded.

 

3.    Not adopt the recommended changes and continue with the extended grace period for eligible pensioner accounts.

Implications: This option has an extreme risk of transactional error occurring with rate accounts.  This is due to manual processing “work arounds” being required prior to each interest processing run completed after each instalment payment date has passed and such will necessitate the manipulation of system generated data. The additional workload in processing concession adjustments between billing periods will require additional resourcing to ensure entitlements are accurately applied. Such an option should not be adopted without first referring to the Risk & Audit committee for comment.

 

Background

In 2000, Council adopted a policy allowing eligible pensioners an interest free period should they not pay their rates by the due date(s) but pay any arrears before the end of May each financial year, POL16/202 Pensioner Rates and Charges – Arrears and Interest.  This approach contrasts with that taken to general residential ratepayers.  To prevent interest being raised, the latter must pay their rates in full by 31 August each year or opt to pay their rates by the due date for each of four instalments (31 August; 30 November; 28 February; 31 May).

The interest free period is currently accommodated within Council’s existing Fujitsu rates system.  However, it will not be possible to replicate Council’s policy in the new corporate business system without significant manual workarounds.  Any workarounds have attendant resource implications associated with extract, transform and load (ETL) processes and introduce the risk of error at each stage of that process.

Given that the OneCouncil solution from TechnologyOne is not able to split due dates for specific rate account groups, an analysis was performed to determine the number of eligible pensioners who take advantage of the interest free period, the financial implications of the policy and any income derived from overdue interest charges.

Analysis

For the 2016/17 rating period, of the 57,090 rateable assessments, there were 10,844 eligible pensioners (18.9% of the total) comprising:

1.   605 eligible pensioners (5.6%) who had not made a payment by the end of May.  These pensioners obtain no benefit from the interest free period and are either pensioners who became eligible prior to 1 July 2015 and can defer their rates or are potential hardship cases whose account accrues interest on outstanding rates and charges

2.   Approximately 2,000 eligible pensioners (18% - 19%) who take advantage of the interest free period

3.   The remaining eligible pensioners who pay within the normal payment terms.

The estimate of foregone income resulting from the application of the interest free period differs between quarters as a result of changes to the number of pensioners eligible for the concession in that quarter and the take-up rate of the interest free period.  In addition, payment can occur at any time over the interest free period but the analysis only applies as at the due date for each instalment.  In accordance with section 566(3) of the Act, the maximum rate of interest payable on overdue rates and charges was 7.5% per annum in 2016/17 (simple interest calculated on a daily basis).

For 2016/17, the analysis shows:

Instalment 1

Instalment 2

Instalment 3

Total owing

$481,433.85

$536,596.81

$623,928.68

Assessments

2,085

1,977

2,015

Interest days for the quarter

91

90

92

Estimated interest

$9,002.15

$9,923.37

$11,794.82

Estimated interest per pensioner

$4.32

$5.02

$5.85

 

The interest earned from eligible pensioners who did not pay their rates by the due date(s) and did not pay any arrears before the end of May was $2,024 in 2016/17 for the first three instalments.

In considering the removal of the interest free period, there are three main considerations:

1.   Providing support to pensioners experiencing hardship

2.   Maintaining assistance to pensioners currently taking advantage of the interest free period

3.   Administrative efficiency

These considerations are the basis of the two options presented below.

Options

Implementing a new corporate business system has presented Council an opportunity to review the effectiveness of previously adopted practices.  The above analysis shows that the interest free period benefits a relatively small percentage of ratepayers (approximately 3.5% of all rateable assessments).

With the implementation of the new corporate business system, it is proposed to remove the interest free period and apply the same process to eligible pensioners as to other ratepayers; that is, interest will accrue to accounts if payment is not received in full by 31 August each year or by the due date for each of the quarterly instalments.

As an offset for this change, two options are proposed based on greater weight being given to one or other of the first two considerations noted above:

1.   Expanded hardship assistance

The current interest free provision does not distinguish between eligible pensioners who need additional time to pay their rates and charges and those who choose to delay payment of their rates to the last possible date without penalty.  Nor does the provision support those eligible pensioners not able to pay their rates by the end of May and, thereby, incur interest on arrears.

Councillors would be aware of the provisions of POL16/200 Revenue Hardship Policy.  Council has the option of writing off full or partial accrued interest on rates and charges under Section 567 (c) of the Local Government Act 1993.  Assistance under the Hardship Policy is available to all ratepayers for the current rating period.  The interest free period offered is, generally, between three (3) to six (6) months, but may extend to twelve (12) months.  In any event, the person(s) experiencing hardship is required to meet an agreed payment plan and interest is only waived at the end of each financial year if the agreed payment plan is adhered to.

Note that interest will be charged from 31 August 2018 on any overdue amount on the annual notice run and communicate details about the revised Revenue Hardship Policy in the Neighbourhood News

Use of the hardship policy, in lieu of the interest free period, is a feasible option.  POL16/200 Revenue Hardship Policy could be amended to include the following provisions:

·    Details of the Hardship Policy and an Application for Hardship Relief form will be sent to eligible pensioners with the 4th Instalment Notice

·    If a pensioner can show they are experiencing hardship, then any interest accrued on their rates and charges for that rating year will be waived at the end of each financial year, on the condition of compliance with an agreed payment plan.

·    Arrangements for regular payments on the account are put in place for affected pensioners

·    Community-based support options to help with financial counselling are provided

2.   “No disadvantage”

The maximum foregone amount of interest for each eligible pensioner who takes advantage of the interest free period can range from about $5 to just over $15, and is estimated at $30,720 in 2016/17.  Given it is not possible to estimate the average or modal outcome for eligible pensioners using the interest free period, the mid-point of $10 is suggested as the level of a voluntary rebate to the cohort of all eligible pensioners, funded 100% by Council.  This rebate is in addition to the maximum rebate of $250 available to eligible pensioners on their rates/domestic waste bill under Section 575 of the Local Government Act 1993, funded 45% by councils and 55% by the State Government.  The additional cost of this option to Council is estimated to be $78,000, resulting in a total cost to Council of $108,720.

Council would be aware that there has been no increase to the rebate available under Section 575 of the Local Government Act for many years and, therefore, an additional Council rebate is considered a positive outcome for pensioner account holders.

 

Community Engagement

It is proposed to remove the interest free period for eligible pensioners as indicated in this report.  Council is able to include inserts with each quarterly instalment notice to ratepayers and it is intended to undertake an information campaign over the next two billing quarters to highlight the changed arrangements.  If the recommendation is adopted by Council, details about the revised Revenue Hardship Policy will be included in the Neighbourhood News.

 

Policy Implications

It will be necessary to adopt the amended POL16/202 Revenue – Pensioner Rates and Charges – Arrears and Interest attached to this report.  Depending on the Option supported by Council, it may also be necessary to adopt the amended POL16/200 Revenue Hardship Policy, also attached to this report.

 

Financial Implications

If all the pensioners currently utilising the interest free period successfully applied for hardship consideration, the result would be cost neutral.  If they paid each instalment on the due date, then using a 3% interest rate, indicates a potential net benefit of approximately $12,000 using the amounts included in this report.

The proposed removal of the interest free period may generate additional interest income from unpaid accounts.  Under Option 2, this has been offset by the introduction of a voluntary rebate to all eligible pensioners.  The net additional cost of this option to Council is estimated to be $78,000, resulting in a total cost to Council of $108,720.  This is not funded in Council’s 2018/19 budget and is not part of the Long Term Financial Plan,

If council opts to provide additional financial relief to pernsioner ratepayers another expenditure item should be reduced to offset that cost.


 

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Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018

Page 19

 

 

CL18.100   Investment Report - March  2018

 

HPERM Ref:       D18/123380

 

Group:                Finance Corporate & Community Services Group 

Section:              Finance 

Attachments:     1.  Shoalhaven Monthly Investment Report - March 2018 (under separate cover)    

Purpose / Summary

Under Section 625 of the Local Government Act 1993 and Clause 212 of the Local Government (General) Regulation, it is a requirement to provide a written report to Council

Recommendation

That the Report of the General Manager (Finance, Corporate and Community Services Group) on the Record of Investments for the period to 31 March 2018 be received for information.

 

 

Options

1.    The Report on the Record of Investments for the period to 31 March 2018 be received for information.

Implications: Nil

 

2.    Further information regarding the Record of Investments for the period to 31 March 2018 be requested.

Implications: Nil

 

3.    The report on the Record of Investments for the period to 31 March 2018 be received for information with any changes requested for the Record of Investments to be reflected in the report for the period to 30 April 2018.

Implications: Nil

Background

Please refer to the attached monthly report provided by Council’s Investment Advisor – CPG Research and Advisory Pty Ltd.

CPG Research and Advisory Pty Ltd includes a section of Council’s investment in institutions who fund the fossil fuel industry (see page 12). There was an increase in Council’s fossil fuels exposure due to the drawndown of loans into the TCorp fund, this will drop as the loan funds are spent on the REMS project.


 

The investment interest earned to the month of March was $4,056,640.23, 77% of the full year budget though it should be noted that General Fund is tracking slightly under budget.

 

 

 

 

 

 

 

The investment interest earned for the month of March was $455,584, which was $8,839 above budget.

 

Fund

Monthly Budget

Actual

Difference

General

$264,482

$262,055

-$2,427

Water

$90,537

$112,627

$22,090

Sewer

$91,726

$80,902

-$10,824

Total

$446,745

$455,584

$8,839

 

 

Fund

Budget

Actual

%

General

$3,114,058

$2,293,721

73.66%

Water

$1,066,000

$917,873

86.10%

Sewer

$1,080,000

$845,047

78.25%

Total

$5,260,058

$4,056,640

77.03%

 

The table below lists the major movements

Total Cash and Investments

+$42,579,202

 

Unrestricted cash

-$7,578,164

Not a rates instalment month

Loans – General Fund

-$502,222

Expenditure on projects

Grant Reserve

+$1,414,289

Refer March Council resolutions adopting various grants

Sewer Fund

+$48,802,030

Drawdown of REMS loan

 

Certification – Responsible Accounting Officer:

I hereby certify that the investments listed in the attached report have been made in accordance with Section 625 of the Local Government Act 1993, clause 212 of the Local Government (General) Regulations 2005 and Council’s Investments Policy number POL18/8.

ac06a2a1-a9f7-4475-a75a-76b873d6968d

 

Michael Pennisi

Chief Financial Officer

 

Financial Implications

It is important for Council to be informed in regard to its investments on a regular basis. Revenue from interests forms a vital part of Council’s revenue stream.

 

 


 

Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018

Page 20

 

 

CL18.101   Future of the Shoalhaven River Festival

 

HPERM Ref:       D18/123958

 

Group:                Finance Corporate & Community Services Group 

Section:              Human Resources, Governance & Customer Service  

Purpose / Summary

Representatives of the Shoalhaven River Festival have approached Council to discuss current challenges faced by the Committee and the potential for Council to provide a higher level of support and assistance.  The purpose of this report is to seek Council’s position regarding its ongoing involvement in the Shoalhaven River Festival.

Recommendation

That Council

1.    Accepts this report for information.

2.    Continues to provide the following support to the Shoalhaven River Festival Committee:

a.    Continue to provide $20,000 funding and support in line with what Council originally resolved on 21 June 2013.

b.    Council (included Elected Members) assist the Committee in promoting the event through broader community and industry networks to assist in increasing volunteer numbers and local business support.

c.    Council staff continue to work with and provide advice to the Committee to improve the sustainability of the event through the review of the ongoing format of the event to identify potential revenue opportunities and manage event costs.

 

 

Options

1.    As recommended above

Implications: Further active involvement of Elected Members and Staff to promote event to community and industry networks to increase support for the event.

 

2.    That Council:

a.    Accepts this report for information;

b.    Resolves to increase its resources to support the Shoalhaven River Festival;

c.    Resolves to include additional funding for an amount determined by Council as part of the 18/19 budget for the Shoalhaven River Festival.

Implications: If council increases either staff resources or monetary contributions, offsetting funding reductions to other services/works should be made. Further it may result in other community groups seeking further assistance/ support from Council for community events and such support is currently unfunded.

 

Background

The Shoalhaven River Festival commenced in October 2013 as an initiative of the Shoalhaven Tourism Board.

A report was put to the 27 May 2013 Shoalhaven Tourism Board recommending that Council:

(a)  Establish a Management Committee formed under Section 355 of the Local Government  Act to progress and deliver the Shoalhaven River Festival

a.   The Committee be named the Shoalhaven River Festival Committee

b.   The membership of the Committee be formed from the Shoalhaven Tourism Board and co-opted community members as required

c.   The Tourism Manager act as Executive Officer of the Committee and report to the Shoalhaven Tourism Board on the activities of the Committee

(b)  Allocate $20,000 to the Shoalhaven River Festival Committee from the Event Strategic Projects Reserve for planning, Development Application and other fees and charges for running of the event.

(c)  Provide support in-kind in the form of a dedicated promotional website, secretariat, meeting space and event liaison assistance.

 As per the report of the 27 May 2013 to the Tourism Board, it was proposed to  establish the Shoalhaven River Festival Committee as a Committee of Council under Section 355 of the Local Government Act so that the event could be covered by Council’s insurance.

The Shoalhaven Tourism Board recommended the above to the Ordinary Meeting of Council on 21 June 2013. Council subsequently resolved:

That Council:

a)         Establish a Management Committee formed under Section 355 of the Local Government Act to progress and deliver the Shoalhaven River Festival

i.      The Committee be named the Shoalhaven River Festival Committee

ii.     The membership of the Committee be formed from the Shoalhaven Tourism Board and co-opted community members as required

iii.    The Tourism Manager act as Executive Officer of the Committee and report to the Shoalhaven Tourism Board on the activities of the Committee

b)         Allocate $20,000 to the Shoalhaven River Festival Committee from the Strategic Projects Reserve for planning, Development Application and other fees and charges for the running of the event

c)         Provide support in-kind in the form of a dedicated promotional website, secretariat, meeting space and event liaison assistance

The Shoalhaven River Festival has grown significantly since its inception in 2013 thanks to the hard work of the Committee with the assistance of Council staff and is now a two-day event which has also meant that event costs have increased. A report was tabled at the 19 December 2017 Ordinary Meeting providing an update on the 2017 River Festival and seeking that Council vote an additional $15,500 in the December budget review to cover the event’s budget over runs. That report is taken as read for the purposes of this report. However, the reasons for the short-fall provided in the report were as follows:

(i)         Fireworks – $1,000 increase

(ii)        Traffic Management –$3,000 increase

(iii)       Investment in a mobile stage –$13,750 increase (rather than using a truck as donated on previous years)

(iv)       Eurogliders - nearly double the expense of prior year act  

(v)        Hire of Marquee for ‘Event Office’ as prior facilities used not available.

(vi)       Portable toilets - in past years these were part of a Sponsorship arrangement

(vii)      Marina - the festival did not have the same number of boats on the pontoons

(viii)     Sponsorship - there was a slight drop in sponsorship.  Many businesses have been sponsors since the beginning of the Festival and it is probably safe to assume that some of these businesses may drop their sponsorship contribution or move their money to other activities.  There are lots of events seeking sponsorship in the Shoalhaven.

Shoalhaven City Council’s support for the event has also increased over time and for the 2017 River Festival provided the following support:

Shoalhaven City Council – normal funding                $20,030

Shoalhaven City Council – additional funding           $15,500

Shoalhaven Water – Sponsorship                              $11,000

                                                                                    _______

                                                                                    $46,500 (32% of total event revenue)

In addition, Council provided the following in-kind support for the 2017 Festival: 

Department

Activity

Details

Cost

Aquatics

Meeting Room Hire

Artists performing on Saturday

$362

Aquatics

Additional costs

Extension of operating hours

$2,011

IT/ Tourism

Resident notification letters

Staff resources

$158

Tourism

Various tasks (outside normal event approval)

Event Liaison Role

$901

Tourism

Various tasks to assist Lynn and the committee

Events and Investment Specialist x 105 hrs

$4,906

Records

Mail out to residents

608 letters sent

$608

Reserves

Hire Fee Waiver

Shoalhaven River Foreshore

$1,007

Environment

Food Stall Fee Waiver

$187

Environment

Working with organisers re requirements

Staff resources

$560

Park Maintenance

Extra maintenance

Garden mulching - 8 hours with 2 crews

$2,000

TOTAL

$12,700

 

Further in 2016 Shoalhaven Tourism funded an Event Management Plan, costing $7,000, with the aim of assisting the committee to run the event more efficiently and ensure future committee members had a clear direction. ​

The total revenue for the 2017 Shoalhaven River Festival was close to $145,000 made up of the following:

 Sponsorship Income

       Shoalhaven City Council (incl additional funding)

$35,500

24.5%

       Shoalhaven Water

$11,000

7.5%

       Other sponsors/ donations (11 sponsors; 4 ‘Friends’)

$40,830

 28.2%

On-Off funding (grant) – ‘Flood Market’ Project

$20,000

14%

Street Parade Entrants (20)

$450

0.2%

Marina Exhibition

$1,725

1.2%

Markets (91)

$22,239

15.4%

Fireworks Dinner

$8,025

5.5%

Other

$4,938

3.5%

 

As you will note from the table and comments above Council’s combined financial support made up 32% of the total event revenue and when combined with the one-off grant funding equated to 46% of the total revenue raised. As noted in the report tabled at the December 2017 Ordinary Meeting referred to above the Committee is finding it challenging to grow sponsorship and is heavily reliant on a small number of organisations that have loyally supported it throughout.

The River Festival Committee is heavily reliant on volunteers to be able to organise this event on the current funding available. Two key members of the Committee, Lynn Locke and Chance Hanlon have advised that their involvement in the Committee going forward is changing. The current Chair, Lynne Locke, has advised that she is stepping down from the Chair position and Chance Hanlon (Vice Chair) is stepping down from the Committee. To date no one has been found to replace these two key positions and as a result Lynne Locke and Chance Hanlon have approached Council on behalf of the Shoalhaven River Festival Committee seeking additional support and assistance from Council given:

·    No one has stepped forward to Chair the Committee to organise the 2018 Shoalhaven River Festival;

·    It has been difficult for the Committee to find new volunteers to join the Committee;

·    There has been a drop-in sponsorship, possibly due to a reliance on the same sponsors year on year and the lack of support /sponsorship from the CBD for the event.

Specifically, the following support/ assistance from Council was sought:

(i)         dedicated staff member/s to run the event and / or additional financial resources

(ii)        A commitment to support the event from all departments of Council

Council is currently not resourced to run such a community event. As Council will recall an event organised was contracted (part-time for 5 months) to assist with organising the Queen’s Baton Relay event this year. Staff have estimated that Council would need to provide a budget as follows if it takes on full responsibility for organising the event.

Staffing

$60,100*

Event Operation

$146,200**

Less: Councils current support (already budgeted for)

 

Shoalhaven Council

($20,000)

Shoalhaven Water

($11,000)

Additional budgeted expense

$175,300

Revenue projection based on 2017

    *** $78,200

Net additional budget

$97,100

Given potential revenue risk it is suggested to allow budget of $110,000

 

*   Assuming community volunteers still come forward to assist with organising the event and on the day.

**  Assuming current event format and based on 2017 event costs.

*** Approx. $40,000 is sponsorship which is not guaranteed given Committee’s prior comments having difficulty sustaining sponsorships.

As noted above there are a number of concerns regarding the ongoing sustainability of the event in its current form and Council staff have previously made the following recommendations to the Committee to help address the increasing costs of the event:

·      Friday evening and Saturday event, finish with fireworks on Saturday - save Sunday road closure costs.

·      No parade through Nowra – not supported by CBD, limited revenue generated to cover traffic management costs and significant potential savings on traffic management.

·      Friday night event could be based around a boat show, this could be a ticketed event on/ around the pontoons.

·      Ski Racing NSW could be part of Saturday events, save on water entertainment costs.

·      Markets bump in early on Saturday morning and event starts at 9am. Focus is kept on the river during the entire event.

·      More user paid events to be a part of the free event and add to the entertainment eg: teams enter to race across the river in boats they have made or a blow-up kids activity area. This could also attract more sponsors.

As noted previously in this report, survey results indicate that 90% of the event participants are locals and therefore in its current form this event does not drive tourism and therefore any support is on the basis of it being a community event. 

Directly organising community events is not core business of Council. Council’s role to date has been to enable community groups and other organisations (through sponsorships, donations or other support) to run community events, with the exception of event programs at the Regional Gallery or Shoalhaven Entertainment Centre. The relevant priority within the Community Strategic Plan is Priority 1.2 - Activate communities through arts, culture and events​. The Delivery Program identifies the following 3 strategies to deliver this priority:

·           1.2.01  Bring the Arts to the community 

·           1.2.02  Provide cultural facilities that meet the needs of the community

·           1.2.03  Recognise and protect our cultural heritage 

In deciding what level of support Council is willing to provide to the Shoalhaven River Festival Council needs to be cognisant that there are other community events for example, Blessing of the Fleet, New Year’s Eve Fireworks, SeeChange Arts festival,  and the potential increased expectations that may be created in relation to Council’s support for other community events.

It is recommended that the Riverfestival remains a grassroots community run event and Council does not take over the direct organising of this community event. Council could continue to support the Shoalhaven River Festival Committee in the following ways:

(i)         Council continue to provide $20,000 funding and support in line with what Council originally resolved on 21 June 2013.

(ii)        Council (included Elected Members) assist the Committee in promoting the event through broader community and industry networks to assist in increasing volunteer numbers and local business support.

(iii)       Staff continue to work with and provide advice to the Committee to improve the sustainability of the event through the review of the ongoing format of the event to identify potential revenue opportunities and manage event costs.

Financial Implications

If Council decides to increase its support for the Shoalhaven River Festival it will need to provide additional funds as part of the 18/19 budget. As noted above it is estimated that a additional budget of approximately $110,000 would need to be provided if Council was to take on a direct organising role. An offsetting expenditure reduction in another service/works should be made.

 

Risk Implications

If Council increases its support provided to the Shoalhaven River Festival it may create expectations in relation to increased support for other community events.

  


 

Addendum Agenda - Ordinary Meeting – Tuesday 24 April 2018

Page 27

 

 

CL18.102   Tenders - Woollamia Industrial Estate Stage 5 Civil Works

 

HPERM Ref:       D18/128684

 

Group:                Assets & Works Group    

Purpose / Summary

To inform Council of the tender process for the Woollamia Industrial Estate Stage 5 Civil Works.

In accordance with Section 10A(2)(d)(i) of the Local Government Act 1993, some information should remain confidential as it would, if disclosed, prejudice the commercial position of the person who supplied it. It is not in the public interest to disclose this information as it may reveal commercial-in-confidence provisions of a contract, diminish the competitive commercial value of any information to any person and/or prejudice any person’s legitimate business, commercial, professional or financial interests. This information will be considered under a separate confidential report.

This report is submitted directly to the Ordinary Council Meeting pursuant to Clause 3 of Council’s “Acceptance of Tenders – Reports to Council” Policy.

 

Recommendation

That Council consider a separate confidential report in accordance with Section 10A(2)(d)(i) of the Local Government Act 1993.

 

 

Options

1.    Council accept the recommendation as presented.

Implications: A separate report will consider commercial information

 

2.    Council amend the recommendation.

Implications: This may delay these important works.

 

Details

Council called Tenders for the Woollamia Industrial Estate Stage 5 Civil Works on 13 February 2018 and closed at 10:00am on 8 March 2018.  Ten tenders were received at the time of closing.

 

Tenders Received

Tenders were received from the following:

Tenderer

Location

Cleary Bros Bombo

Port Kembla 2505

DruceDP

North Nowra 2541

Hisway Earthmoving

South Nowra 2541

JBG Contractors (NSW)

South Nowra 2541

Josa Holdings Group

Emu Plains 2750

Lynch Civil contractors

South Nowra 2541

RD Miller

Greendale 2550

Stefanutti Construction

Unanderra 2526

Western Earthmoving

Seven Hills 2147

Z & S Earthmoving

Woonona 2517

 

Details relating the evaluation of the tenders are contained in the confidential report.

 

Community Engagement:

The industrial subdivision was advertised prior to sub division consent. The industrial estate is an acknowledged commercial centre in Woollamia / Huskisson area and creates a range of employment opportunities at a range of businesses. Growth in the area is strong and existing lots have all been sold.

 

Financial Implications:

Sufficient funds have been allocated in the Industrial Land Development Reserve budgets for 2017/2018 and 2018/2019. Land sales from this stage of the development will be allocated to the reserve for future industrial land developments.