Shoalhaven City Mayor’s Relief Fund
Meeting Date: Monday,
26 March, 2018
Location: e-meeting
Time:
Please note: Council’s Code of Meeting Practice
permits the electronic recording and broadcast of the proceedings of meetings
of the Council which are open to the public. Your attendance at this meeting is
taken as consent to the possibility that your image and/or voice may be
recorded and broadcast to the public.
Agenda
1. Apologies
2. Confirmation of Minutes
· Shoalhaven
City Mayor’s Relief Fund - 24 July 2017.................................................. 1
3. Declarations of Interest
4. Reports
MR18.1....... Consider Funding Contribution - Tathra Bushfires........................................ 3
5. General Business
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Shoalhaven City
Mayor’s Relief Fund – Monday 26 March 2018
Page
ii
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Membership
All Councillors
Mr Russ Pigg or nominee
Mr Craig Milburn
Mr Mark Williams
Mr Ian Borrowdale
Mr James Halliday
Quorum – Three (3)
Purpose
·
The fund has been established and maintained as a public fund for
the relief of persons in Australia who are in necessitous circumstances and it
is intended that the public be invited to contribute to the fund.
·
A person will be in necessitous circumstances where his or her financial
resources are insufficient to obtain all that is necessary, not only for a bare
existence, but for a modest standard of living in the Australian community.
·
Necessitous circumstances may result from a disaster caused by
flood, fire, drought, tempest or other calamity.
Delegated Authority
The management of the fund is vested in the Shoalhaven City
Mayor’s Relief Fund Committee. Rules have been adopted by Council.
Minutes of the Shoalhaven City Mayor’s Relief Fund
Meeting Date: Monday,
24 July 2017
Location: Jervis
Bay Rooms, City Administrative Centre, Bridge Road, Nowra
Time: 4.03pm
The following members
were present:
Clr Amanda Findley
Clr John Levett
Clr Patricia White
Mr Russ Pigg - General
Manager
Mr Craig Milburn -
Director Corporate & Community Services
Mr Stephen McKinnon
Others Present
Vanessa Phelan
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Apologies / Leave of Absence
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Apologies were received
from Clr Gash, Clr Kitchener, Clr Alldrick, Clr Watson, Clr Gartner, Clr Cheyne
and Clr Pakes.
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Confirmation of the Minutes
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RESOLVED (By consent)
That the Minutes of the
Shoalhaven City Mayor’s Relief Fund held on Thursday 01 June 2017 be
confirmed.
CARRIED
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Nil
Reports
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MR17.2 Mayor's
Relief Fund Financial Statements 30 June 2017
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HPERM Ref:
D17/223305
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Recommendation (Item to be determined under
delegated authority)
That the Financial Statements for
the Mayor’s Relief Fund are received for information
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RESOLVED (Clr White / Clr Levett)
That the
Financial Statements for the Mayor’s Relief Fund are received for
information
CARRIED
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There being no further
business, the meeting concluded, the time being 4.08pm.
Clr Findley
CHAIRPERSON
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Shoalhaven City
Mayor’s Relief Fund – Monday 26 March 2018
Page
4
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MR18.1 Consider
Funding Contribution - Tathra Bushfires
HPERM Ref: D18/94670
Group: Finance
Corporate & Community Services Group
Section: Human
Resources, Governance & Customer Service
Attachments: 1. Mayoral
Minute - Message of Support - Tathra Bushfires - Strategy & Assets
Committee - 20 March 2018 ⇩
Purpose / Summary
At the Strategy and Assets
Committee, Tuesday 20 March 2018 the following was resolved:
“That Council:
1. Accept the report for information
and support the residents of Bega Valley Shire Council affected by the weekend
bushfires;
2. Endorses a Mayoral letter to Bega
Valley Shire Council; and
3. Support
a $5,000.00 contribution from the Mayoral Relief Fund at a meeting of the
Mayoral Relief Fund Committee, to be held as soon as possible”.
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Recommendation (Item to be
determined under delegated authority)
That the Shoalhaven Mayors Relief
Fund Committee allocate $5,000 to the Bega Valley Mayor’s Relief Fund
for the Residents of Bega Valley Shire Council affected by the bushfires from
the Shoalhaven City’s Mayors Relief Fund, and the payment be made by
Electronic Funds Transfer (EFT)
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Options
1. Allocate $5,000
to the Bega Valley Mayors Relief Fund for the Residents of Bega Valley Shire
Council affected by the bushfires.
Implications: There is currently $76,843.11
available in the Shoalhaven Mayors Relief Fund.
2. Not allocate a
donation to the Bega Valley Mayors Relief Fund for the Residents of Bega Valley
Shire Council affected by the bushfires.
Implications: Nil.
3. An alternative
recommendation.
Implications: unknown.
Background
At the Strategy and Assets
Committee, Tuesday 20 March 2018 the attached Mayoral Minute – Message of
Support – Tathra Bushfires was considered, and it was resolved:
“That Council:
1. Accept the report for information
and support the residents of Bega Valley Shire Council affected by the weekend
bushfires;
2. Endorses a Mayoral letter to Bega
Valley Shire Council; and
3. Support a $5,000.00 contribution
from the Mayoral Relief Fund at a meeting of the Mayoral Relief Fund Committee,
to be held as soon as possible”
This
report is provided to allow the required allocation of funds from the
Mayor’s Relief Fund by the Committee. Given the urgency and nature of the
matter considered this report is provided for resolution via e- meeting.
Policy Implications
The Mayor’s Relief Fund rules
state:
“The
fund has been established and maintained as a public fund for the relief of
persons in Australia who are in necessitous circumstances and it is intended
that the public be invited to contribute to the fund.
A
person will be in necessitous circumstances where his or her financial
resources are insufficient to obtain all that is necessary, not only for a bare
existence, but for a modest standard of living in the Australian community.
Necessitous
circumstances may result from a disaster caused by flood, fire, drought,
tempest or other calamity.
All
disbursements shall be paid by cheque.
The
Committee may approve and make payments to:
(a) Organisations set up in any locality in
Australia for the purpose of providing relief to persons in Australia who have
suffered loss or distress as a result of a disaster caused by flood, fire,
drought, tempest, or other calamity.
(b) Individuals in Australia who have
suffered loss as a result of disaster caused by flood, fire, drought, tempest
or other calamity including personal or family calamity.
These rules may be amended
from time to time by resolution of Council. The Australian Taxation
Office and the NSW Department of Gaming and Racing are to be notified of any
amendment to these rules.”
Financial Implications
There is currently $76,843.11 available
in the Shoalhaven City Mayor’s Relief Fund.
